HomeMy WebLinkAbout04-014 CC Resolution
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RESOLUTION NO. 04-14
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
TEMECULA AUTHORIZING THE DESTRUCTION OF CERTAIN
CITY RECORDS AS PROVIDED BY SECTION 34090 OF THE
GOVERNMENT CODE OF THE STATE OF CALIFORNIA,
ESTABLISHING A RECORDS RETENTION PROCEDURE, AND
REPEALING RESOLUTION NO. 92-17
NOW BE IT RESOLVED by the City Council of the City of Temecula as follows:
WHEREAS the keeping of various records is not essential after a certain period of time
for the effective and efficient operation of the government of the City of Temecula; and
WHEREAS Government Code Section 34090 of the State of California permits the City
Clerk to destroy any City record, document, instrument, book or paper, under his or her
charge, without making a copy thereof, after the same is no longer required, provided the
method of destruction is approved by the City Council by resolution and the City Attorney has
given his written consent.
Section 1. The Directors of the various departments of the City of Temecula may
destroy any City record, document, instrument, book or paper, under his or her charge, without
making a copy thereof, pursuant to the Records Retention Schedule attached hereto as
Exhibit 2. Such records will be destroyed as provided in the Records Retention Schedule and
in conformity with Government Code Section 34090 et. seq. and other applicable provisions of
state law.
Section 2. This resolution does not authorize the destruction of:
A.
Records affecting the title to real property or liens thereof
B.
Court records
C.
Records required to be kept by statute
D.
Records less than three years old
E.
The minutes, ordinances, or resolutions of the City Councilor of any City Board
or Commission
Section 3. The destruction of any record, as provided for herein, shall be by shredding
and shall be witnessed by the City Clerk or a designated representative.
Section 4. Resolution No. 92-17 is hereby repealed.
2).
Section 5. The City Clerk shall certify the adoption of this resolution (attached Exhibit
R:/Resos 2004/Reso 04-14
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PASSED, APPROVED, AND ADOPTED, by the City Council of the City of Temecula
this 10th day of February, 2004.
~J-M^ ~ ~ rvL~
~
STATE OF CALIFORNIA
COUNTY OF RIVERSIDE
CITY OF TEMECULA
)
) ss
)
I, Susan W. Jones, CMC, City Clerk of the City of Temecula, California, do hereby certify that
Resolution No. 04-14 was duly and regularly adopted by the City Council of the City of
Temecula at a regular meeting thereof held on the 10th day of February, 2004, by the
following vote:
AYES: 3
NOES: 0
ABSENT: 2
ABSTAIN: 0
COUNCILMEMBERS: Comerchero, Washington, Naggar
COUNCILMEMBERS: None
COUNCILMEMBERS: Roberts, Stone
COUNCILMEMBERS: None
R:/Resos 2004/Reso 04-14
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CITY OF TEMECULA
RETENTION SCHEDULE
LEGENDS
-
LEGENDS
AA
AC
AD
AS
AT
C
CL
E
L
P
UC
UD
US
AFTER AUDIT
AFTER CLOSED
AFTER DISPOSITION
AFTER SETTLED
AFTER TERMINATED
CURRENT
CLOSED
ELECTION
LIFE
PERMANENT
UNTIL CLOSED
UNTIL DISPOSED
UNTIL SUPERCEDED
t>]
><
:x:
......
to
......
...,
'"
02I10/04CC Mtg.
-
- -
RETENTIONIDISPOSITION GOVERNMENT I EXPLANA TION/COMMENTS
I CODE
OFFICE INACTIVE IMAGE TOTAL NUMBER
AREA ÞREA RENTENTION
C P Y P 34090 I KeeD orlainai. for histOl1caI
C P Y P 34090 Keen orlainals for historical
I
C 2 N C+2 34090
C 2 N C+2 34090
C 2 N C+2 34090 Discard aller i years
C 2 N C+2 34090 Discard aller 2 years
C 2 N C+2 34090
C -----p - ------y P 34090
C P Y P 34090
C P Y P 34090
C P Y P 34090
C P Y P 34090
C P Y P 6254
C N US 6254
C P Y P 6254
C 2 Y C+2 34090
203'.-
2O~1 Tract Ma C P Y P 34090
~ C P Y P 34090
203-03 C P Y P 34090
~ C P Y P 34090
203-05
203-06 ----c+2
2O~7 C 2 N 34090
203-03 C P Y P 34090
~
203-10 C P N P 34090
203-11 C P Y P 34090
203-12 C P Y P 34090
203-13 &EIR C P Y P 34090
203-14
203-15 C p Y P 34090
203-16 C 2 N C+2 34090
203-17 C P Y P 34090
2O3-1B
203-19 C P Y P 34090
203-20 C P Y P 34090
203-21 C P Y P 34090
203-22 C P Y P 34090
2 02110104 CC Mtg.
- -
RETENTIONlDlSPOSrrrON GOVERNMENT EXPLANATION/COMMENTS
CODE
OFFICE INACTIVE IMAGE TOTAL NUMBER
AREA AREA RENTENTION
203-23 Waivers of Final Ma C P Y P 34090
203-24 Develo mInt Plana C P Y P 34090
203-25 Second UnJI Pennft C P Y P 34090
203-26 Coneistenc Check C 2 N C+2 34090
203-27 Annexation C P Y P 34090
203-28 Devolo ment roementa C P Y P 34090
203-29 Subslentlel Conlonnance C P Y P 34090
203-30 No Lon rlnU..
203-31 Landscepe AgroementeiBondeiPlana C P Y P 34090 Landscape plana pennanent as may be
referenced in Condftlons 01 Approyal
C 2 N C+2 34090
C P Y P 34090
C 2 N C+2 34090 Annual bockup
C 2 N C+2 Monthly backup
C .5 N C+.5 Weekly backup
C 2 mos. N C+2mos. Dall bocku
C - N UED 6254 Until equipment Is disposed 01
C 2 N C+2 34090
C 2 N C+2 34090
Flies C 2 N C+2 34090
C 2 N C+2 34090
C P Y P 34090
C P Y P 34090
¡eolIan 209
¡rom Budaet C P Y P 34090
C P Y P 34090
C 2 N C+2 34090
C P Y P 34090
C P Y P 34090
C P Y P 34090
C P Y P 34090
C P Y P 34090
C P Y P 34090
C P Y P 34090
3 02110104 CC Mtg.
-
Rul..
,e, Rul.. & Guidelines
ItY FundlT1A Proarom
Infty Development Block Gronts
Hi
,GEMENTFILES
30
301-02
301-03
3õ2.
203"
303:õi
30(
304-00
304-01
,:!iRECORD&:MÄNAGEMENTFtW .
Reference Papers
Filing Systems & Procedures (Includes
TUFFS)
Recorda Center Locator Fllesllnyantorles
Recorda Destruction Authorization Flies
304-02
304-03
304-04
llidexlng (Minutes, Resolutlone, Etc.)
304-05
3O4.Q6
304-07
Imalllna/MlCrOaroph1cs PI
Transfer lists
Retention Schedules
lram
308 ':,~ . EMENT.
FILES
OFFICE
AREA
C
C
C
C
C
üS
US
C
C
C
C
C
C
C
C
C
C
C
C
C
C
AS
C
c
C
-
RETENTIONIDISPOSrrlON
INACTIVE
ÞREA
P
P
P
P
P
C
P
4AC
P
p
4AA
4AA
IMAGE
Y
Y
Y
Y
Y
N
Ñ
Y
N
N
N
N
N
N
Y
Y
N
N
Y
N
Y
Ñ
Y
Y
Ñ
TOTAL
RENTENTION
P
P
P
P
P
US
US
P
4AC
US
US
US
US
us
P
P
us
us
p-
us
P
3AS
P
4AA
4AA
4
GOVERNMENT
CODE
NUMBER
34090
34090
34090
34090
34090
34090
34090
34090
34090;
7 CFR 3016.42
6254
6254
6254
6254
6254
6254
6254
6254
6254
6254
6254
34090
34090
34090
34090
34090
EXPLANA TIONICOMMENTS
Until supenceded
Until su~ed
<I Years after closed
Until supenceded
Until supenceded
Untllsupenceded
lJiiiifBUPerCeded
Until supencedad
Originals ere attached as exhlbfta to
resolutions authorizing destruction
Until supenceded
Untllsu
eded
-
Originals are attached as exhlbfta to the
resolutions epproylng retention
Cfty Clerk retains originals
3 Years allersattled
4 yeers alter eudn
4 years oller audft
02110104 CC Mtg.
.---
,j"l'>'" '... """"""""""""" ~,,~~""""-
." '. CODE
.,; '.,'Co'.,,'" ." ~E I~ IMAGE RE~~ NUMBER
401-08 No Lonoer In Use
401.09 No Lonaer In Use
401-10 Demands & Warrants C P Y P 34090
401-11 Encumbrance Flies C 4AA N 4AA 34090 4yearsafteraudft
401-12 NoLonaerlnUse
401-13 ListofDemande C 4AA N 4AA 34090 4voarsafteraudft
401-14 PotIvCeshFllee 2 4AA Y 4AA 34090 4yearsafteraudft
401-15 NoLonoerlnUse
401-16 SaleeTax C 4AA N 4AA 34090 4vearsaftaraudft
401-17 No Lonaer In Use
401-18 Master Chari of Aocounta C P Y P 34090
4O1-19 Financial Stotemanta 2 1AA Y 1AA 34090 & 1 years oller audft
CCP 331
401-20 State Reyenues C P Y P 34090
401-21 Fiscal Analvels C P Y P 34090
401-22 No Lonoer In Use
401-23 No Lonoer In Use
401-24 No Lonaer In Use
401-25 Vouchera and Voucher Register (Cash C 4 AA 4 AA 34090 4 years after audft
DIsbursement JoumeÐ
401-26 No Lon er In Use
401-21 No Lon er In Use
401-28 No Lon er In Use
401-29 No Lon er In Use
401-30 No Lon r In U..
401-31 No Lon er In Use
401-32 No Lon r In Use
401-33 No LM er In Use
401-34 No Lo r In Use
401-35 =Funds. .... C 4AA N 4AA 34090 4vearsalleraudft
401-36 ment pmoram CIP C P Y P 34090
~ FILES' C P Y P 34090
~ 0 oñðerlnUse
402.02 DaIlY Caeh Recolllla C 4 AA N 4 AA 34090 4 years aller audft
402-03 No Lonoer In Use
4O2~ No Lonaer In Use
4O2.os Ponnfta end Pennft Fees C P Y P 34090
- ,..., '" - .----
No Lonaer In Use
LEI
4O~1 an Fllee C 4 AA N 4 AA 34090 4 years oller audft
~ Bank menta C 4 AA N 4 AA 34090 4 years aller audft
~ Ch , CancellecllVolded Checke C 5 AA N 5 AA 34090 5 years aller eudft (Includes payroll, cancelled
& yolded checks)
- Slanaturo Cards & Authorltv C 5 AA N 5 AA 34090 Minimum of 3 veers or until oupeneeded
- BankinaServlcoFlies C 3AT N 3AT 34090 3voarsallertonnlnatlon
403-06 Bonk Reconciliation C 4 AA N 4 AA 34090 4 years allar audft
~1 BankP-1s C 2 N C+2 34090
-
-
5
-
02110104 CC Mtg.
,,;,:if" ./,. '",
:, :r RETENTIONIDISPOSmON GOVERNMENT EXPLANATION/COMMENTS
,." ' CODE
..,,',,'/, ..'. OFFICE INACTIVE IMAGE TOTAL NUMBER
AREA ÞREA RENTENTION
403-06 AlP Checks Numorlcel Llstlnol C 4M N 4M 34090 4 veers aller audft
-"', :;PA
404-01 Po C P N P 34090
404-02 Pa onsiBenefft Reporte C 2IP N C+2IP 34090 Payroll Deductlona - C + 2
P29 CFR 1627.3 Benem ReDOrte - Ponnanent - 29 CFR 1627.3
404.()3 ~rIa C 6M N 6M 34090 6 years oller audft
404-04 C 6M N 6M 34090 6 veers aller audft
404-05 0 Lonaor In U..
404-06 Vocation & SIck Leave C 4M N 4M 34090 4 vears aller audft
404-07 Deferred Compensation C P N P 34090
29 CFR 1627.3
404-06 N~Lon ar In Use
404-06 Unem I mInt Comaenaetlon Flies C SAT N 5AT 34090
404-1 0 No Lon rlnU..
404-11 No Lon erln Use
404-12 No Lon er In Use
404-13 No Lon er In U..
404-14 PERS - PaYroll Reoorte C P N P 29 CFR 1627.3
404-15 Copl.. of Employ.. Paychecks & Dlract C 5M N 5M 34090
DoDœft Stubo
404-16 W n C SAT N 5AT 34090
4O(L. ,:;: t:8
405-01 Bon ssue C P Y P 53921 & Keep In office area until termlneted; film
CCP 337.5
405-02 No Lon er In Use
405-03 No Lon er In Use
405-04 No Lon er In Use
405-05 No Lon rlnUse
405-06 No Lon er In Use
405-07 No Lon rlnUse
4O5-OB No Lon orin Use
405-09 Bonde, Development and Performance C P Y P 53921 & Keep In office area until terminated; film
CCP 337.5
405-1 0 No Lonaer In Use
405-11 Redevelopment Agency C P Y P 53921 &
CCP337.5
405-12 Tomecula Communfty Services District C P Y P 53921 &
CCP337.5
405-13 Industrial Development Authority C P Y P 53921&
CCP337.5
405-14 CFD88-12 C P Y P 53921&
CCP337.5
405-15 CFD 98-1 (See elso 7()5.2O) C P Y P 53921&
CCP337.5
. '408/",'. "AUDtT;FŒES"'. ,
406-01 No Lon er In Uee
406-02 No Lon or In Use
406-03 No Lon er In U..
405-04 No Lon er In Use
405-05 No Lon er In Uae
-
-
-
6
02110104 CC Mtg.
. ; FllEiRECORDNAME
.m:H
4õ7"
«i7=õi
407.02
407-03
407-04
4O7.os
401'
4õã:õ1
408-02
406-03
4OB-O4
408-05
408-06
408-07
4OB-OB
408-09
408-10
408-11
4Ot'Æ
408-01
409.02
409-03
408-04
4Q9.O5
4OB-OB
408-07
4O9.œ
409-09
409-10
409-11
409-12
409-13
409-14
409-15
409-16
409-17
409-18
409-19
409-20
409-21
4õir22
OFFICE
AREA
C
C
C
C
£
C
C
C
C
C
UC
C
C
C
2
C
C
C
C
C
C
C
C
C
C
c
C
C
-
RETENTIONlDlSPOSrrlON
INACTIVE
ÞREA
P
P
P
P
P
P
P
P
P
P
P
4M
--p
4M
4M
--p
4M
P
P
P
P
4M
4M
4M
P
4M
P
IMAGE
y
y
y
y
y
y
y
y
y
y
y
N
Y
N
N
N
Y
N
y
y
y
y
N
N
Ñ
y
N
y
TOTAL
RENTENTION
P
P
P
P
P
P
P
P
P
P
P
4AA
--p
4M
2
4M
--p
4M
P
P
P
P
4M
4M
4M
P
4M
P
7
GOVERNMENT
CODE
NUMBER
34090
34090
34090
34090
34090
34090
34090
34090
34090
34090
34090
34090
34090
34090
34090
34090
34090
34090
34090
34090
34090
34090
34090
34090
34090
34090
34090
34090
-
EXPLANATION/COMMENTS
Until closed
4 years aller audft
4 years aller audft
4 years aller audft
4 years eller audft
4 years aller audft
4 years after audft
02110104 CC Mtg.
- -
RETENTIONIDISPOSITION GOVERNMENT I EXPLANATION/COMMENTS
CODE
OFFICE INACTIVE IMAGE TOTAL NUMBER
AREA AREA RENTENTION
C 4M N 4M 34090 I 4 years alter audft
C P Y P 34090
C P Y P 34090
C P Y P 34090
C P Y P 34090
C P Y P 34090
C P Y P 34090
C P Y P 34090
C P Y P 34090
C 2 N C+2 34090
C P Y P 34090
C US N US 34090
C US N US 34090
3AT P N P 34090' ---r 3 years after termination
C P Y P 34090
C P Y P 34090
C P Y P 34090 T HIStorical value
-+
C P Y P 34090
C P Y P 34090
~ -----"---- y P 34090
,Ea
C
p
y
P
34090
Historical value
c
p
y
p
34090
B
02110104 CC Mtg.
---"'T'" .:c
;';"," RETENTIONIDISPOSITION GOVERNMENT EXPLANA nON/COMMENTS
CODE
!.;~,,\:.,.. :.,'" OFFICE INACTIVE IMAGE TOTAL NUMBER
AREA AREA RENTENTION
505-01 NoIIficatIon of AÞØOlntment C 2 N C+2 34090
505-02 Department of Motor Vehicles Driving C 2 N C+2 34090
Records
505-03 rlnUee
505-04 Record C 2 N C+2 34090
505-05 Files C 3 N C+3 29 CFR 1627.3
505-06 C 3 N C+3 29CFR 1627.3
505-07 C 2 N C+2 34090
505-08 C 2 N C+2 34090
80fF'"
506-01 Flies (Including 2
C N C+2 34090
506-02 Notice Flies C 2 N C+2 34090
506-03 C 3 N C+3 29 CFR 1627.3
506-04 C 2 N C+2 34090
807:;'./
5O7'()1 Reimbursement ArTanaemente Flies C 2 N C+2 34090
5O7'()2 Tralnlna proorams (CETA etc. C 2 N C+2 34090
507-03 eraonnel Tralnlna FII.. C 2 N C+2 34090
507.04 Ternecula Employse Apprenticeship Model
(T.EA-M.I Prooram C 2 N C+2 34090
SOI\ '" (fMEDlCAL'.RECORDSFILES' :.
508-01 No Lon er In Ueo
508-02 C P Y P 34090
I Exams C P Y P 34090
505
509-02 Moved to 505
509.()3 _to 505
509-04 to 505
810'.,'
510-01 Re lout.. C P Y P 34090
510-02 etc:¡_entlSafely Investigation FII.. (OSHA, C P N P 34090
51 0.()3 SafetY Manual C N US 34090 Until suoerceded
---
811 .' ICE AWARDS '
511'()1 C P Y P 34090
0", ..
FILES
1'()1 Purcheee C 4M N 4M 34090 4 Years after eud~
6O1'()2 Product Servicee Catalnos C 2 N C+2 34090
601-03 BIdFII.. C 4110 N 4110 CCP 337.5 Unsucceesful aller 4 ysars;
Successful aller 10 yèars
601.04 Authorization to Punchase other than Bid US N US 6254 Until suoerceded
6O1.()5 Deoartment Rooulsltlon File C 5M N 5M 34090 5 Years after audft
6O1.()6 punch_no PolicY and Procedures US N US 6254 Until supenceaed
6O1'()7 No Lonoer In U..
6O1.oB Vendors lists D/NR N D/NR 34090
-
-
-
g
02110104 CC Mtg.
-
-
-
I" 't'l"";."'",' ,'" '.."""c'
RETENTIONIDISPOSITION GOVERNMENT EXPLANATIONICOMMENTS
CODE
"';!c. '.'" OFFICE INACTIVE IMAGE TOTAL NUMBER
AREA AREA RENTEN11ON
601.00 LaeeoIPunchaalna Flies C P Y P 34090
601.10 Administration C US N US 34090 Until SUDOlCOded
601-11 No Lonaer In U..
601-12 No Lonaer In U..
601-13 Credft Anollcatlona Conlee of our with Co. \ C 4M N 4M 34090 4 years after audft
601-14 No Lonoer In U..
601-15 RFQ'e/RFP'e C 3 Successlul N 3 Successlul 34090
2 Unsuccessful 2 Unsuccessful
601-16 Conauftant Inlonnation C 2 N C+2 34090
, lOa,&~;': ¡'CONTRACTS, "'AGREEMENTS,
602-00 Contracts & Adreemente C P Y P 34090 Uen aoreementa must be keel oonnanently
602.01 Franchisee C P Y P 34090
602.02 Contracts end Agreements C P Y P 34090
Corresnondenco
=-- C P Y P 34090
602-04 C P Y P 34090
8: "f'fES"~~ED
~1 Meeler Inventory of Equlpmant (Dept. C P Y P 34090
Fcldora)
~ Fuel Recordo File CGeeoline 011 etc.) C 2 N C+2 34090
~ Vehicle Rea_on Records C P N P 34090 Oflloe until suoorceded
~ Inve C P Y P 34090 OffIce until suoerceded
Vehicle C N US 34090 Until suoerceded
,< :SALVA ALES
a.. C 3AD N C+3AD 34090 3 years after dlsDOSition
101' PRINTING FILES
605-01 C P Y P 34090
605-02 Us! C P Y P 34090
DSERVICE '
606-01 on and Infonnatlon C UD N C+3 34090 UntI=
606-02 I Lon Book FII.. C UD N C+3 34090 Until
_:~n C UD N C+3 34090 Until poeed
606-04 uasts C N C+3 34090
107,,0:,,:
607.01 C P Y P 34090
607 Ston Notices C P Y P 34090
9NS"LEGAL
..
701.01 Cou ronce aDorsIMeotlnas 3 P Y P 34090
70f.()2 CItY Council Aaendas 3 P Y P 34090
701.03 Boord, CommJlt.., Commission & Agency 3 P Y P 34090
Adendaa
701-04 OrdInance Flies P Y P 34090 OrIginals may not be destroyed; Image lor
raforonce DUraoses onlY
701.05 Council Reeolutlona P y P 34090 OrIginals may not be destroyed; Image for
reference ourPosee onlY
10
02110104 CC Mlg.
-
-
-
,x, ,;<"i;!?,::;, -',.,
'~II!'i;;L": RETENTIONIDISPOSrrlON GOVERNMENT EXPLANATION/COMMENTS
~~~..<; ~
..~." 'i,',?],,'>'~!", , OFFICE INACTIVE IMAGE TOTAL NUMBER
~~'1J.',,;;,...<"'/'" "" AREA ÞREA RENTEN11ON
701-06 Board, Committee, Commission & Agency P Y P 34090 OrIginals may not be destroyed; Image lor
Mlnutoa reference ourDOSes onlY
701.{J7 Board, Committee, Commission & Agency P Y P 34090 OrIglnlls mlY not be d_oyed; Image lor
Ordinances reference ourooeee onlY
701-06 Board, Committee, Commission & Agancy P Y P 34090 OrIginals may not be d_oyed; Image lor
Resolutiona reference ourD0S8S onlY
701.{J9 Board, Committee, Commission & Agency Current! 2 Y P 34090 Unsuccesslul appllcatlona con be destroyed
Reference Papers, Appllcatlona, Until Term after 3 yaers; Succesaful should be kept lor
ADDOlntmenta & Reslonatlona EXDlres historical DUrDOSes.
701-10 Council Minutes P Y P 34090 OrIglnlla may not be d_oyed; Imege lor
reference OUro0s8s onlY
701-11 StotoLeglslatiyelnfonnatlon& C 2 N C+2 6254
Corr..""ndenco (Brown Act!
701-12 Federal Leglstatlve Infonnatlon & C 2 N C + 2 34090
Correennndence (GFOA\
701-13 Leglstatlve Sludlee, Analysis, Mandates P Y P 34090
and D-
701-14 MunIcIoel Code US P Y P 34090 Reolace suoenceded ooDles
701-15 Rancho California Water District P Y P 34090
~& Mlnut..
701-16 ~UbIIeHeerinos C P Y P 34090
701-17 ProcIamaUona C 2 N C + 2 34090 Retain On.. of historical yalue
7O1-1B CItY SeellLoao P Y P 34090
701-19 CItv of Ternecule lnMm<Iratlon P Y P 34090 Historical value
701-20 CJtv CounciUCommlss1on Racordlnas P P N P 34090 CItY Council DOlleY
701-21 No Lonaer In Use
701-22.,',."'" El,vscancv", C P Y P 34090 Do not destroy orlalnal
702>:;:"FlLES', .
702-00 _nce Paoers E + 4 N E + 4 34090 4 years after election
7O2.{J1 Oathe IfIca CIA T P Y P 34090
702-02 EIoctIo nal Flies C P Y P 34090
702-03 EJection FIloa Business C P Y P 34090
Addr8ss08
702.Q4 Election Ballots C P Y P 34090 SamDle ballot rotalned pennanentlY
702.05 ..Flloe Corresoondence C P Y P 34090
702-06 n FII.. C P Y P 34090
7O2.{J7 I FII.. C P Y P 34090
702-06 enta C - Y PIE + 5 GcB1009 (b) Elected - pennanant
Nonelected - Elacllon + 5
7O2.œ Reports to State & National Election C P Y P 34090
Commfttoee
702-10 Annexation, ConsolldaUon & Boundary C P Y P 34090
702-11 III C P Y P 34090
702-1."2.,,,., Relerondu,mp"et,ItI,ons. C Bmonths Y 8 months EC17200 Elections Code 17200
702-13 C P Y P 34090
702-14 alWomla1 C 2 N C + 2 34090
.703 ..;' TION & LIT1GA 110N
70~1 u or ny etlonIRecords C P Y P 34090
703-02 LooaliZed Gambllna Faee C P Y P 34090
11
02110104 CC Mtg.
NJ~ ,i/'", ""
RETENTIONIDISPOSITION GOVERNMENT EXPLANATION/COMMENTS
;:/"" CODE
OFFICE INACTIVE IMAGE TOTAL NUMBER
",/'iii',:,,!,' AREA AREA RENTENTION
~ tIOatIon Flies General C P Y P 34090
~ n lor now ftem 34090
7~ Prot- C 2 N C+2 34090
703-06 Banknmlev FlllntlRlForactosure Notices P P Y P 34090
~7 In_aatlona C 2 N C+2 34090
7= I8ii C 2 N C+2 34090
703-09 C P Y P 34090
704//! S
704-00 a 18 Reference POD81'S AS 3 N 3AS 34090
704-01 Aocidenta InyolvlT1A Cftv Vehicles AS 3 N 3AS 34090 3 yeara aller settled
704-02 Notice of VIolation Flies C P Y P 34090
704-03 _Flies C P Y P 34090
704-04 Affidavits CL+5 N CL+5 34090
704-05 C P Y P 34090
704-06 Rent Co I C P Y P 34090
704-07 Stataments of Economic Interoet C T+7/E+5 N T+7Æ+5 81009 Elected' Non-Elected
704-08 Conflict of Interest Coda US Y P 34090.7 Until superceded
704-09 iiiJ L8\1ee C P Y P 34090
704-10 ,nforœment US 3AS N 3AS 34090 3 years after settled
704-11 ttorn... Onlnlona C P Y P 34090 Retain racord copy lor edmlnlstratlve value
704-12 ttomey Correspondenca (Generel) C 5 Y 5AS 34090; 5 years after settled
PC 832.5
704-13 Claims Aoalnst the CItv AS 3 N 3AS 34090 3 years aller settled
704-14 Damaae to cltv Prooertv AS 3 N 3AS 34090 3 vaera 811er settled
704-15 N<Jtarv Public Certlftcatlon File C P Y P 34090
704-16 Small Claims AS 5 N 5AS 34090; 5 years oller settled
PC 832.5
704-17 Labor Public WorIcB etc. C US N US 34090 Until supenceded
704-1 B C P Y P 34090
704-19 702-12 lor election P81ltIona C 2 N C+2 34090
704-20 Amicus Brlefe C P Y P 34090
704-21 ~~=='DlSTRlCTS C P Y P 34090
, 708',.,.",(.
705-00 No
705-01 Asseseme I DistrIcto - Pronosed C P Y P 34090
705-02 ADI59 C P Y P 34090
705-03 AD 161 C P Y P 34090
705-04 CFD 88-12 Ynez Corridor C P Y P 34090
705-05 Ternocula Communltv Services District C P Y P 34090
705-06 No Lonn8r In Use
705-07 Redeyelooment Aaency C P Y P 34090
705-08 No Lonaar In Use
705-09 cSA143 C P Y P 34090
705-1 0 No Lonoerln Uee
705-11 AD155 C P Y P 34090
705-12 Industrial Develonment Authorltv IDA C P Y P 34090
705-13 No Lanner In Use
705-14 No Lonaer In Use
705-15 No LoT1Aer In use
705-16 No L"""er In use
,-
-
-
-
12
02I10lO4cC Mtg.
-
-
RETENTIONIDISPOSrrrON
OFFICE
AREA
TOTAL
RENTEN11ON
GOVERNMENT
CODE
NUMBER
EXPLANATION/COMMENTS
INACTIVE
ÞREA
IMAGE
C
P
y
p
34090
C P - Y P 34090
C P Y P 34090
C P Y P 34090
C P Y P 34090
C P Y P 34090
C P Y P 34090
C P Y P 34090
C P Y P 34090
C P Y P 34090
C P Y P 34090
,ent Permits ...L C P Y P 34090
C P Y P 34090
C P Y P 34090
C P Y P 34090
C P Y P 34090 -
C P Y P 34090
C P Y P 34090
C P Y P 34090
C P Y P 34090
C p Y P 34090 I For IWe of the structure
...L
C P Y P 34090
C P Y P 34090
C P Y P 34090
C P Y P 34090
C P Y P 34090
13 02110104 CC Mtg.
- -
RETENTIONIDISPOSrrlON GOVERNMENT I EXPLANA TIONICOMMENTS
CODE
OFFICE INACTIVE IMAGE TOTAL NUMBER
AREA AREA RENTENTION
C P Y P 34090
C P Y P 34090
C P Y P 34090
C P N P 34090
C P Y P 34090
C P Y P 34090
3 Years P Y P 34090 I 3 years aller expiration
After
Expiration -,-- N C+2
C 2 34090
C P Y P 34090
AS N 5AS PC 632,5 5 years aller sallied
AS N 5AS PC 832.5 ...J. 5 years after sallied
C P Y P 34090
C-- P Y - ----p 34O9Ö
C P Y P 34090
C P Y P 34090
C P Y P 34090
C P Y P 34090
C P Y P 34090
C P Y P 34090
C P Y P 34090
C P Y P 34090
C P Y P 34090
C P Y P 34090 I I -
C P Y P 34090
C P Y P 34090
C P Y P 34090
C P Y P 34090
C P Y P 34090
C P Y P 34090
C P Y P 34090
C P Y P 34090
C P Y P 34090
C P Y P 34090
14 02110104 CC Mtg.
etc.
Brid es
Stroot Plennln,
Street Maintenance and Re Irs
StrI n Crooawalke Bike Lan.. etc.
Street Nam.. and S ns
Street Furnfturo Bus Banchea'
Stata H hwa & Freewa
Street Inventory
Medlana
Sio
Stroot Numbarl
1130-03
~
Contribution Proarams
& SPECIAL
LES
1141-01
1141-02
1141-03
1141-04
1141..Q8
1141..Q8
1141-07
1141..Q8
1141-09
1141-10
,11841>,
ïi'5i):õ1
115G-02
1150-03
1150-04
11110"/""':
1160-01
1160-02
1160-03
1160-04
1160-05
lea
Studies
': General
,ndence
,enslT1A
Hearings
DPARKING
TrafI1c Studl.. and Surveys
No Longer In U..
Traffic centrol Requesta - Public Inquiry
TrafI1c Safely Commltt..
OFFICE
AR~
C
C
'2
C
C
C
C
C
C
C
C
C
C
'2
C
C
C
C
C
c
Q
c
c
c
c
c
c
c
c
c
c
C
C
c
Q
c
c
C
C
-
RETENTIONIDISPOSmON
INACTIVE
AREA
IMAGE
P
P
'1
P
P
P
P
P
P
P
P
f
p
'1
P
y
y
N
Y
Y
Y
Y
Y
Y
Y
Y
Y
y
N
Y
:2
'2
'2
'2
N
N
N
N
2
~
'2
'2
'2
'2
'2
'2
'2
'2
'2
'2
y
y
y
y
y
y
y
y
y
y
y
y
2
'2
'2
~
P
P
N
Ñ
Ñ
R
y
y
j>
p
y
y
TOTAL
RENTEN11ON
P
P
3'
P
P
P
P
P
P
P
P
P
P
3'
p
C+2
c:+2
c:+2
c:+2
P
P
P
P
P
P
P
P
P
P
P
P
C+2
c:+2
c:+2
c:+2
P
P
P
P
15
GOVERNMENT
CODE
NUMBER
34090
34090
34090
34090
34090
34090
34090
34090
34090
34090
34090
34090
34090
34090
34090
34090
34090
34090
34090
34090
34090
34090
34090
34090
34090
34090
34090
34090
34090
34090
34090
34090
34090
34090
34090
34090
34090
34090
-
EXPLANATION/COMMENTS
02I10lO4CC Mtg.
- -
RETENTIONIDISPOSITION GOVERNMENT I EXPLANATION/COMMENTS
CODE
OFFICE INACTIVE IMAGE TOTAL NUMBER
AREA AREA RENTENTION
C 5 Y C+5 34090 I 5 Years after no longer used
..L
C P Y P 34090
C P Y P 34090
C P Y P 34090
C L N L 34090 LIla of8lgriBf
C L N L 34090 Llleofelanel
C L N L 34090 life of oaul..nent
C US N US 34090 Until supsrcoaed
C US N US 34090 Until SUDOrceded
C US N US 34090 Until supenceded
1170 $&,
11 eral C US N US 34090 Until au
1170-02 Ratas C US N US 34090 Untllsu
1170-03 C US N US 34090 Untllsu
1170-04 anoa.ment C US N US 34090 Until SUi
1170.05 ndence C US N US 34090 Untllsu
1170.05 C US N US 34090 Untllsu
1170-07 on/Haulers C US N US 34090 Untllsu
1170.05 -- C US N US 34090 Untllsu
1170-09 Stann Flood Control C US N US 34090 Untllsu
1170-10 S C US N US 34090 Untllsu
1170-11 nnexatlon C US N US 34090 Untllsu
1170-12 C US N US 34090 Until au,
1170-13 öons C US N US 34090 Untllsu
1180"'" ES
11 81).01 na Referonco PaDO18 2 P Y P 34090 HI8torIcaI value
11 BO-O2 Naws CDpplnas 2 N P 34090 Keep only salected cllpplnge lor historical
value
C 2AS N 2AS
34090 2 vears aller settled
11 BQ.O4 Press Releases 2 1 N 3 34090 Selected release lor historlcarViilue
11e0-05 CommunItY Relaöona 2 P Y P 34090
11 BO-O6 II 2 P Y P 34090
11 60-07 Profesal n Flies 2 P Y P 34090
11 BO-O6 Public Qu 2 P Y P 34090
1180-09 2 P Y P 34090
1160-10 2 P Y P 34090
1160-11 Ganeral 2 P Y P 34090
1160-12 2 P Y P 34090
1160-13 S I Events 2 P Y P 34090
1160-14 CItv Promotional Cam...lðn 2 P Y P 34090
1160-15 ~CItv 2 P Y P 34090
1160-16 2 P Y P 34090
1160-17 2 P Y P 34090
1160-16 na & Brochures US P Y P 34090
1160-19 Photoarapl1a C 2 N P 34090
16 02110104 CC Mtg.
- -
GOVERNMENT EXPLANA TIONJCOMMENTS
CODE
OFFICE INACTIVE TOTAL NUMBER
ÞREA ÞREA RENTENTlON
C 2 P 34090 I HistliriCiirvajue
C P Y P 34090
C P Y P 34090
C P Y P 34090
US 2 N 2 34090 Until supencldOd
"orree naenco
12O2.œ Eosemente Granted TO Southern Calilomia C P Y P 34090
Edison
1202-04 Facilities C P Y P 34090 I I - "
1204';:,:;, ¡,WATERSERVICEFILES
1204-01 Water Services General C 2 N C+2 34090
1204-02 Water Motera C 2 N C+2 34090
1204-03 Water Service Icatlon C 2 N C+2 34090
1204-04 Water Service lcatlon - Tem C 2 N C+2 34090
1204-05 fto Rofundo and Rates C 2 N C+2 34090
1204-06 WaterS em Maintenance C 2 N C+2 34090
1204-07 Water Conservation - Consum Ion C 2 N C+2 34090 - -
1204-03 Water Mains C P N P 34090 Historical value
1204-09 R-.olrs and Dams C P N P 34090 Historical velue
1208":;, "TEtEP NE:FILES
12O1:H)1 General Telephone C 2 N C+2 34090 Reporla and studieS should be kept
enentl
12= Cellular Telephone C 2 N C+2 34090 Reporla and studies ehould be kepi
anent
120!M!3 PacIfIc Bell C 2 N C+2 34090 Reporla and studies ehould be kepi
permanentl
C 2 N C+2 34090
C 2 N C+2 34090
C P Y P 34090
C P Y P 34090 --
C P Y P 34090
C P Y P 34090
2 P Y P 34090
2 P Y P 34090
2 P Y P 34090
C 2 N C+2 34090
C 2 N C+2 34090
C 2 N C+2 34090
C P Y P 34090
C - N C 34090
17 02110104 CC Mtg.
- -
RETENTIONIDISPOSITION GOVERNMENT EXPLANA TIONICOMMENTS
CODE
OFFICE INACTIVE IMAGE TOTAL NUMBER
ÞREA ÞREA RENTENTION
C - N C+3 34090 "Nan-Ielony" dally reports 3 yeereisatlsfJed
pennenant lor historical yalue
RepOrts - I' C P Y P 34090
C 2 N C+2 34090
C 2 N C+2 34090
C 2 N C+2 34090 ~Reports end studies 8hauldbe kept
permanantl
C 2 N C+2 34090
C 2 N C+2 34090
C P Y P 34090
C 2 N C+2 34090
C P N P 34090
C 2 N C+2 34090
C AT+3 N AT+3 29 CFR 1627,3
C P Y P 34090
C AC+3 N AC+3 34090
C 2 Y 2 34090
C P Y P 34090
C P Y P 34090
C 6 N C+6 34090
C P Y P 34090
lulatlona C P Y P 34090 ,-
C P Y P 34090 Historical valua
C P Y P 34090 Historical value
C P Y P 34090 Historical value
C P Y P 34090
C P Y P 34090
C P Y P 34090
C P Y P 34090
C P Y P 34090
C 2 N C+2 34090
C P Y P 34090
C P Y P 34090
C P Y P 34090
C P Y P 34090
C P Y P 34090
C P Y P 34090
C P Y P 34090
C P Y P 34090
C P Y P 34090
18 02110104 CC Mtg.
- -
RETENTIONIDISPOSITION GOVERNMENT EXPLANATION/COMMENTS
CODE
OFFICE INACTIVE IMAGE TOTAL NUMBER
AREA AREA RENTENTION
C 10 Y C+10 - CAL OSHA; 40 CFR 122.21
C 2 N C+2 34090
C P Y P 34090
C P Y P 34090
C P Y P 34090
C P Y P 34090
C P Y P 34090
C P Y P 34090
C P Y P 34090
C P Y P 34090
C P Y P 34090
C P Y P 34090
C P Y P 34090
C P Y P 34090
C P Y P 34090
C P Y P 34090
C P Y P 34090
C P Y P 34090
C P Y P 34090
C P Y P 34090
C 2 N C+2 34090
C 2 N C+2 34090
C 2 N C+2 34090
C P Y P 34090
C P Y P 34090
C 2 N C+2 34090
C 2 N C+2 34090
C 2 N C+2 34090 Publications, flyers, etc.
C 2 N C+2 34090
C 2 N C+2 34090
C 2 N C+2 34090
C 2 N C+2 34090
C N
2 C+2 34090
C 2 N C+2 34090
C N
2 C+2 34090
AND
C N
2 Publications n rs, etc.
1501-01 C 2 N
1501-02 C N
2 34090
19 02110104 CC Mtg.
lram
-
RETENTIONIDISPOSrrlON GOVERNMENT
CODE
OFFICE INACTIVE IMAGE TOTAL NUMBER
AREA ÞREA RENTEN11ON
C 2 N C+2 34090
C 2 N C+2 34090
C 2 N C+2 34090
C 2 N C+2 34090
C 2 N C+2 34090
C 2 N C+2 34090
C 2 N C+2 34090
C N
-
.'. ~~ILEJRÊCÒRO !fAME>'
EXPLANATION/COMMENTS
2 c+2 34090
1502-10 C 2 N C+2 34090
1502-11 C 2 N C+2 34090
1502-12 C 2 N C+2 34090
1502-13 C 2 N C+2 34090
1502-14 C 2 N C+2 34090
1502-15 C 2 N C+2 34090
1502-16 C 2 N C+2 34090
1502-17 C 2 N C+2 34090
1502-18 C 2 N C+2 34090
1502-19 C 2 N C+2 34090
1502-20 C 2 N C+2 34090
1502-21 C 2 N C+2 34090
1502-22 C 2 N C+2 34090
1502-23 C 2 N C+2 34090
1502-24 C 2 N C+2 34090
1502-25 C N
2 C+2 34090
C 2 N C+2 34090
C N
2 C+2 34090
1502-28 C 2 N C+2 34090
1502-29 C 2 N C+2 34090
1502-30 C 2 N C+2 34090
1502-31 C 2 N C+2 34090
20 02110104 CC Mtg,
-
':.FILEJReCORD NAME
I
1502-32
1502-33
1502-34
1502-35
1502-36
1502-37
1502-36
Control Boerd
,oard
Repairs
,ervatlon Board
.allment of Commarce
ounty Communications &'
1502-39
1503-08
1503-09
1503-10
1503-12
1503-13
1503-14
1804>',
1504-01
1503-11
OFFICE
AREA
c-
C
C
C
C
C
C
c
C
c
C
C
C
C
C
C
C
C
C
C
C
C
C
C
C
C
c
c
C
C
C
-
RETENTIONIDISPOSrrlON
INACTIVE
AREA
-r
'2
'2
'2
'2
'2
'2
2
2
'2
'2
2
2
2
2
2
'2
~
2
2
2
~
2
2
~
2
2
'2
'2
'2
2
IMAGE
N
Ñ
N
Ñ
Ñ
Ñ
N
N
Ñ
N
Ñ
N
N
N
N
N
N
Ñ
N
N
Ñ
N
N
N
N
N
N
N
N
N
N
21
TOTAL
RENTENTION
C+2
ë+2
ë+2
ë+2
ë+2
ë+2
ë+2
C+2
C+2
ë+2
ë+2
C+2
c+2
C+2
C+2
C+2
ë+2
ë+2
C+2
C+2
C+2
C+2
C+2
C+2
ë+2
C+2
C+2
ë+2
ë+2
C+2
C+2
GOVERNMENT
CODE
NUMBER
34õ9õ
34090
34090
34090
34090
34090
34090
34090
34090
34090
34090
34090
34090
34090
304090
34090
34090
34090
34090
34090
34090
34090
34090
34090
34090
34090
34090
34090
34090
34090
34090
-
EXPLANATION/COMMENTS
Publlcatlons.~rs, etc.
Publlcatlona, flY8rs, etc.
~
02110104 CC Mtg,
1504-06
1504-09
1504-10
1504-11
1504-12
1504-13
1504-14
1504-15
1504-16
1504-17
1504-1B
1504-19
1504-20
1504-21
1504-22
1504-23
1504-24
1504-25
1504-26
180S",,','
1506-01
1506-02
15O6.œ
1~
1506-05
1508-06
1506-07
1508-06
1506-09
1508-1 0
1508-11
1506-12
~
'f6ëiõ:õ1
1601-02
1601-03
1601-04
1601.()5
ngal
Irtment
Public Worlal Deparlment
Registrar of Votera
Sheriff
Traflic AdvIsory Commission
Treasurer - Tax Collectcr
Public Health Servicee
Deportment of Tranaporlatlon
Department of Animal Control
Eoonomlc Development Proaram
Planning & Land Use
General Sarvlcee
County Recorder & Clerk
SocIal Servtcaa
Ubrary Svatem
Perlca and Recreation
Wasts
Conte
Rive I Area 0 anlzaUon
County Courts
'SEC'f1ON'NOLONGER IN USE
No Longer In Uea
No Longer In Uea
No Longer In Uae
No Longer In Uae
No Longer In Use
No Longer In Use
No LoT1Aer In Use
No Longer In U..
No Lonaer In Use
No Longer In U..
No Longer In Uea
No Longer In Use
¡SECTIONiNOtONGERIN'USE
No Lonaer In Use
No Longer In U..
No Longer In Uea
No Longer In Uea
No Longer In Use
- -
RETENTIONIDISPOSrrlON GOVERNMENT I EXPLANATION/COMMENTS
CODE
OFFICE INACTIVE IMAGE TOTAL NUMBER
AREA AREA RENTENTION
C 2 N C+2 34090
C 2 N C+2 34090
C 2 N C+2 34090
C 2 N C+2 34090
C 2 N C+2 34090
C N
2 C+2 34090
C 2 N C+2 34090
C 2 N C+2 34090
C 2 N C+2 34090
C 2 N C+2 34090
C 2 N C+2 34090
C 2 N C+2 34090 ~
C 2 N C+2 34090
C 2 N C+2 34090
C 2 N C+2 34090
C 2 N C+2 34090
C 2 N C+2 34090
C 2 N C+2 34090
C 2 N C+2 34090
C 2 N C+2 34090
C 2 N C+2 34090
C 2 N C+2 34090
C 2 N c+2 34090
C 2 N C+2 34090
C 2 N C+2 34090
22
02110104 CC Mtg.