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HomeMy WebLinkAbout091100 CSC Minutes MINUTES OF A REGULAR MEETINGOF THE CITY OF TEMECULA COMMUNITY SERVICES COMMISSION SEPTEMBER 11, 2000 CALL TO ORDER The City of Temecula Community Services Commission convened in a regular meeting at 7:00 P.M., on Monday, September 11, 2000 in the City Council Chambers of Temecula City Hall, 43200 Business Park Drive, Temecula, California. ALLEGIANCE The audience was led in the Flag salute by Commissioner Meyler. ROLL CALL Present: Commissioners Edwards, Henz, Meyler, Nimeshein, and Chairman Miller. Absent: None. Also Present: Director of Community Services Parker, Deputy Director of Community Services Ruse, Recreation Superintendent Pelletier, Maintenance Superintendent Harrington, Development Services Administrator McCarthy, Administrative Secretary Zigler, and Minute Clerk Hansen. PRESENTATIONS Certificate of Appreciation Mr. Jose Mendoza (Community Services Department Maintenance Worker Chairman Miller relayed that the City of Temecula was awarding a Certificate of Appreciation to Mr. Mendoza in recognition of his excellent work which has enhanced the quality of life in the City of Temecula, noting that since Mr. Mendoza was not present to receive his award that staff would forward the award to Mr. Mendoza. PUBLIC COMMENTS No comments. R:\CSCmlnut&S\091100 DIVISION REPORTS Maintenance Superintendent Harrinqton provided a brief overview of various proiects that were completed bv the Maintenance Division durinq the past recent months. relavinq the followinq: . The quarterly preventative maintenance was completed on all the HVAC (Heating Ventilation and Air Conditioning) systems throughout the City, noting the various repairs that were made. . The granite water trough was relocated and installed at the Temecula Valley Museum, additionally noting that approximately fifty percent (50%) of the upstairs area of the museum had been painted. . The annual maintenance of all the fire extinguishers at the City facilities and City vehicles was completed. . The biannual carpet cleaning was completed at the City Hall, the maintenance facility, and the Senior Center. . Motion sensors were installed to control the lighting in various areas in City Hall in order to reduce energy costs. For Commissioner Edwards, Maintenance Superintendent Harrington relayed that the computerized lighting problems at the ball fields (i.e., lights being on all night) have been addressed. In response to Chairman Miller, Maintenance Superintendent Harrington clarified for informational purposes for the public, that HVAC was a reference to the heating ventilation and air conditioning; and relayed that he would investigate the lighting system at the tennis courts at Margarita Community Park, noting that the lights should be on until 10:00 P.M. Development Services Administrator McCarthv introduced Manaqement Analvst Smith to the Commission: Development Services Administrator McCarthy introduced Ms. Barbara Smith, the newly hired Management Analyst. Ms. Smith provided an overview of her educational and employment background. The Commission welcomed Ms. Smith to the Community Services Department. Development Services Administrator McCarthv provided the followinq update with respect to proiects in process: . With respect to the Trails Master Plan, noted that a survey was being distributed, advising that there would be two workshops held, one on Thursday, September 21st at 6:30 P.M. in the Council Chambers, and that a second workshop would be scheduled for the end of October. 2 R:\CSCmlnutes\091100 . With respect to the Chaparral Pool Project, noted that a Design Committee meeting would be held on Tuesday, September 26th at 10:00 P.M. . With respect to the Senior Center Expansion Project, noted that the consultant was in the process of developing the construction plans, providing additional information regarding recently discovered soil conditions and the process of addressing this issue. . With respect to the Old Town Children's Museum, relayed that the building in Old Town proposed for this use has closed escrow, noting that design proposals have been reviewed and that interviews would be scheduled with the top firms. For Commissioner Henz, Development Services Administrator McCarthy provided additional data regarding the soil conditions at the Senior Center site, noting that the additional engineering costs would be approximately an additional $4400, and that there would be approximately $16,000 additional costs for the construction; and advised that the project time schedule would be set back approximately three weeks. Recreation Superintendent Pelletier relaved the followinq information reqardinq the City's events and activities: . Noted that the successful summer season of events have concluded, relaying that the participants were increased this year with regard to the day camp, and the swim classes, providing additional information regarding the mobile recreation program; and advised that staff was in the process of completing summer season program reports, relaying that she would provide the overall attendance figures in October. . With respect to the August Concert Series, relayed that the events were a success, commending Administrative Secretary Zigler for her diligent efforts with respect to the series, providing additional information regarding the concerts. . With respect to the Commission's previous comments regarding concern with respect to the expression of political interest in representation and/or solicitation of parade entries, advised that this issue has been discussed with the City Attorney, relaying that after obtaining additional information regarding the legal restrictions she would update the Commission in October. . With respect to the new recreational brochure, advised that on Friday, September 15th staff would conclude the RFP process for an agreement for the new contractor who would complete the brochure, noting that the process was on target, and that the scheduled date for distribution of the brochure would be the last weekend in November. . With respect to the League of California Cites Conference recently held, relayed that staff, Chairman Miller, and a teen Council Member had attended, noting the valuable information received at the conference; and for Commissioner Nimeshein, relayed that the conference was held at the Anaheim Convention Center. . For Commissioner Nimeshein, Recreation Superintendent Pelletier provided additional information regarding the Mobile Recreational Program, noting that it was a seasonal program. Director of Community Services Parker relayed that staff was 3 R:\CSCmlnutes\091100 considering extending the program to year round, and to potentially obtain a new vehicle for this purpose. In response to Commissioner Nimeshein, Recreation Superintendent Pelletier relayed that swimming would still be available to the public on weekends, reiterating that the week day program closed the weekend of Labor Day. Director of Community Services Parker relayed that the pool would now enter the fall season schedule, noting that in the past the City had kept the facility open to the public later in the season, relaying the minimal use once school begins. Commissioner Meyler relayed that he had attended one of the August concerts; and queried the attendance at the concerts. In response, Recreation Superintendent Pelletier provided additional information, noting the alternate concerts held in the City of Temecula. Chairman Miller commended staff, and specifically Administrative Secretary Zigler, for the great concert series and the opportunity to attend the League of California Cities Conference. COMMISSION BUSINESS 1. Approval of Minutes-Julv 10. 2000 RECOMMENDATION: 1.1 Approve the minutes of the July 10, 2000 Community Services Commission meeting. MOTION: Commissioner Henz moved to approve the minutes, as written. The motion was seconded by Commissioner Edwards and voice vote reflected unanimous approval. 2. Temecula Public Librarv Master Plan RECOMMENDATION: 2.1 That the Community Services Commission approve the Temecula Public Library Master Plan. Deputy Director of Community Services Ruse provided an overview of the staff report (as per agenda material), relaying the process of development, specifying the numerous reviewing entities involved; noted that the Commission had approved the site selection and preliminary conceptual plan for the new Temecula Public Library on March 8, 1999; advised that the proposal before the Commission at this time was the final Master Plan; advised that the project committee was pleased with this particular proposal; noted that the design was inclusive of the advanced technological needs for this facility, acknowledging that this element of the project would be revisited prior to construction to ensure up-to-date technology, noting alternate elements that would be reviewed at the time of the onset of the project; and introduced Mr. Rick D'amato, from LPA, who would provide a detailed overview of the project. 4 R"\CSCmlnutes\091100 Mr. Rick D'amato presented the project plan; via supplemental agenda material, provided a detailed overview of the timeline element that would be located in the parking lot area through a series of arbors with plaques referencing specific historical points; via color renderings, presented the site plan, noting the diffused light element which was achieved with a light monitor; specified the various materials utilized for enhanced articulation (i.e., stone, bronzed-tinted glass, copper roofing); highlighted the neutral color palette utilized on the exterior of the building; provided an overview of the floor plan, relaying specified details of the entry and interior elements; via a color and material board, relayed the materials and vivid colors to be utilized on the interior of the building; for Commissioner Nimeshein, provided additional information with respect to the Heritage Room, noting the dropped lowered ceiling element, the large fireplace, the display cabinet, and the opening to the garden space, specifying the outdoor area elements; advised that the dimensions of the Heritage Room would be approximately 20 feet by 20 feet; for Commissioner Meyler, provided additional information regarding the Community Room which could be divided into two separate rooms, noting the seating capacity of approximately 200 people, the kitchen facility, and the storage space area; presented an actual lighted scale model of the proposed library building; and relayed that up to this point the project was progressing slightly under the budget parameters. In response to Commissioner Meyler's queries, Deputy Director of Community Services Ruse relayed that the existing library site encompassed a 16,000 square foot building, noting that this proposal was for a 33,000 square foot building. For Chairman Miller, Mr. D'amato specified the location of the various storage areas. In response to Commissioner Nimeshein, Deputy Director of Community Services Ruse provided additional information regarding the current development of the regulations for the application process for the Proposition No. 14 funding, noting the potential for the Library Project to be funded, if successful, by July of 2002; and relayed that an estimated timeframe for the completion of this proposed project would be in the year 2004. For informational purposes, Chairman Miller noted that at the California League of Cities Conference there was data relayed stating that there would be public hearings held in Sacramento with respect to the Proposition No. 14 issues, recommending that a staff member attend those meetings. In response, Deputy Director of Community Services Ruse provided additional information regarding staffs efforts and activities related to Proposition No. 14. Mr. Raul Herrera, 33243 Fox Road, representing Friends of the Temecula Library, expressed enthusiasm and support of this particular proposed Master Plan; and provided additional information regarding library activities and volunteer efforts. Ms. Marginia Kelly, 31201 Corte Alhambra, noted the project committee's review and jubilance with respect to this final proposal; and provided information regarding the various entities that would benefit from this wonderful project. 5 R.\CSCmlnutesI091100 MOTION: Commissioner Meyler moved to wholeheartedly approve the Temecula Public Library Master Plan. Commissioner Edwards seconded the motion. Commissioner Edwards commented on the fantastic results of this project's design process. At this time voice vote was taken reflecting unanimous approval. 3. Water Park Subcommittee RECOMMENDATION: 3.1 That the Community Services Commission appoint one member of the Commission to serve on a Water Park Development Subcommittee. Director of Community Services Parker provided a brief overview of the staff report (of record), clarifying that although a project subcommittee was being formed for the Water Park that there was no funding for this project at this time; and noted the elements that the feasibility study would address. After Commission discussion, Commissioner Edwards relayed that he would be willing to serve on this subcommittee. MOTION: Commissioner Nimeshein moved to appoint Commissioner Edwards to serve on the Water Park Development Subcommittee. The motion was seconded by Commissioner Henz and voice vote reflected unanimous approval. COMMUNITY SERVICES DIRECTOR'S REPORT A. Director of Community Services Parker reiterated that the Trading Post building in Old Town had been acquired by the City of Temecula which was the proposed site for the Children's Museum, providing additional information regarding the existing business at the site; and provided an overview of the RFQ's (Request for Qualifications) that had been released for exhibits, fabrication, and installation of exhibits, advising that staff would be interviewing the top three firms. B. For informational purposes, Director of Community Services Parker provided a brief overview of the preliminary discussions with the Wolf Creek developers to acquire 40 acres for a sports complex in the Pala road area, noting that this would replace the plan to develop the Northwest Sports Complex; relayed that he would update the Commission as the process continued; in response to Commissioner Nimeshein's queries with respect to whether this sports park would be primarily for soccer ball fields, noted that it would be inclusive of a variety of ball fields; for Commissioner Miller, advised that it would be a lighted facility; for Commissioner Edwards, relayed that the sports park would be smaller than the existing sports park; for Commissioner Meyler, noted that the previously planned Northwest Sports Park would have been between 28-32 acres; and for Commissioner Henz, noted that if the park proposal was to go forward in the Wolf Creek Project, that the Specific Plan would come back to the Commission for review. 6 R:\CSCmlnutesI091100 COMMISSIONER REPORTS A. Commissioner Edwards commended the museum staff for their diligent efforts with respect to the co-sponsored "Star Party" coordinated with the high school Astronomy Club. Commissioner Nimeshein noted that the museum has also been promoting travel logs, praising the staffs excellent programs. B. Commissioner Henz noted that he had been impressed with the development of the Library Master Plan. In response to Henz's queries, Director of Community Services Parker relayed that the Commission would be provided with updates with respect to the progress of the Library Project. C. In response to Commissioner Meyler's queries regarding consideration of bike trails at park sites, Director of Community Services Parker relayed some of the liability issues associated with this issue. D. In order to extend the utilization of the amphitheater area, Commissioner Meyler recommended holding a free family movie night on a weekend night, siting the City of Corona's current program. E. Chairman Miller commented on the recent Community Services Conference which was held in Monterey, noting that this year's conferences was lacking in comparison to previous conferences; relayed that the League of California Cities Conference which was held in Anaheim had been very informative, commenting on the topics addressed. Director of Community Services Parker provided additional information regarding the funding issues that had been discussed at the League of California Cities Conference. Chairman Miller relayed that per information presented at one of the seminars he attended, it was his recommendation that the City of Temecula pursue After School Programming with Senior Mentor Programs, and Childcare Service Programs for staff in City Hall in order to improve productivity and to lessen absenteeism; and provided additional information regarding alternate seminars and speakers. F. Chairman Miller noted that on September 7,2000 he had been offered a position to work for the City of Temecula as a Museum Specialist, noting his subsequent decision to accept the offer, relaying the need to resign his post on the Commission; and noted that he therefore at this time was resigning from his position on the Commission, advising that it had been a great honor to serve the past nine years on the Commission. G. Commissioner Nimeshein congratulated Chairman Miller for his new position as part of City staff, noting that he would be greatly missed; and relayed that Chairman Miller had contributed greatly to the Commission, commending him for his excellent work; and wished him the best of luck. H. Commissioner Meyler advised that Chairman Miller had been insightful in his role as Commissioner, participating in all the facets of community service; 7 R:\CSCmlnules\091100 commended his work as Chair of the Commission; and noted that while he would be missed, that he was glad for this opportunity for Mr. Miller to join City staff. I. Commissioner Edwards relayed that Mr. Miller's advisement as a staff member would be utilized by the Commission, relaying that this was a new opportunity, wishing Mr. Miller the very best. J. Director of Community Services Parker relayed that the Community Services Department was committed to supporting Mr. Miller in all his endeavors. K. Chairman Miller relayed that the Commission comments were very meaningful to him expressing his gratitude. ADJOURNMENT At 8:21 P.M. Chairman Miller formally adjourned this meeting to October 9. 2000 at 7:00 P.M., in the City Council Chambers, 43200 Business Park Drive, Temecula. ~~m~ Henry MI er, Chairman __i( J'-~~ Herman D. Parker, Director of Community Services 8