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HomeMy WebLinkAbout051302 CSC Minutes MINUTES OF A REGULAR MEETING OF THE CITY OF TEMECULA COMMUNITY SERVICES COMMISSION MAY 13, 2002 CALL TO ORDER The City of Temecula Community Services Commission convened in a. regular meeting at 6:00 P.M., on Monday, May 13, 2002 in the City Council Chambers of Temecula City Hall, 43200 Business Park Drive, Temecula, California. ALLEGIANCE The audience was led in the Flag salute by Commissioner Edwards. ROLL CALL Present: Commissioners Edwards, Hogan, Meyler, Yorke, and Chairman Henz. Absent: None. Also Present: Director of Community Services Parker, Deputy Director of Community Services Ruse, Recreation Superintendent Pelletier, Maintenance Superintendent Harrington, Development Services Administrator McCarthy, Management Analyst Smith, Administrative Secretary Zigler, and Minute Clerk Hansen. PRESENTATIONS Plaque of RecoQnition - Ms. lorri Ann Amavisca Citv of Temecula Emolovee Recognizing and thanking Ms. lorri Ann Amavisca for her outstanding contributions to the City of Temecula, Chairman Henz presented a Plaque of Recognition to Ms. Amavisca, noting that she has worked for the City since 1991, most recently serving as Recreation Supervisor; and wished her the best in her future endeavors. Director of Community Services Parker relayed that it has been a pleasure working with Ms. Amavisca over the past near 12 years, providing a brief history of her work in the City of Temecula; commended her for her leadership skills; and relayed that she would be greatly missed. Plaque of RecoQnition - Mr. Fred lamb - Temecula Vallev Museum Enumerating Mr. Fred lamb's numerous achievements as the President of the Temecula Valley Museum Board, inclusive of efforts regarding to the Renovation of the Chapel as a wedding facility, and organizing docents for the museum, Chairman Henz presented a plaque of recognition for his exemplary work. Commending his zeal, Director of Community Services Parker applauded Mr. lamb's efforts regarding the museum, relaying that he would be missed. PUBLIC COMMENTS Ms. Rebecca Weersing, 41775 Yorba Avenue, representing the Temecula Valley Rose Society, provided roses for the Commissioners, as well as for staff, relaying thanks for the support for the Rose Society's Rose Show, which was held on Saturday, May 4, 2002 and was a great success, specifying the various activities (including youth-oriented activities ). Chairman Henz relayed appreciation to Ms. Weersing for her involvement in the community, as well as for the roses. Mr. Jon laskin, 22727 Blueberry lane, Wildomar, representing the Musicians Workshop, noted that the Musicians Workshop has been in Temecula for five years, relaying that over a year ago the organization outgrew its original facility, advising that the members (including 150 youths, five performance groups, choirs, orchestras, jazz bands, etc.,) were now rehearsing where there was availability; noted that there were restrictions associated with not having a facility, such as private lessons not being able to be held, nor music appreciation classes; relayed that the organization has specified the building requirements that would be needed to meet the needs of the current and planned programs; noted hopes of partnering with the City at a future point in time in the development of a community music center; presented the preliminary conceptual architectural plans for the facility; and for Commissioner Yorke, relayed that land has not yet been acquired for the facility, noting the goal for the facility to be located in Old Town. DIVISION REPORTS Maintenance Superintendent Harrinaton provided a brief overview of various proiects that were completed bv the Maintenance Division since the last Commission meetina. relavina the followina: . At the Community Services Recreation Center (CRC) a new diving board was installed in the swimming pool. . At the Wedding Chapel, 26 light fixtures were retrofitted to be more energy efficient. . At Margarita Community Park and Rancho California Sports Park, a new swing set was installed to meet the updated Consumer Product Safety Commission Guidelines. . At the Skate Park, in the hockey rink, several kick plates were replaced and the dasher boards throughout the rink were secured. . At the Crowne Hill Development, construction has begun on the park, which was being overseen by the Maintenance Department. . A new landscape inspector was hired, Mr. Dino Camberos, whose primary areas of responsibility would be the Vail Ranch, Crowne Hill, and Paloma del Sol areas. R:CSC/minutesl051302 2 For Commissioner Edwards, Maintenance Superintendent Harrington noted that vandalism in the City has not increased, remaining at approximately the same level, which was not substantial. In response to Commissioner Yorke, Director of Community Services Parker noted that while the project to create a passive park in the area of the desiltation pond was included in the Capital Improvement Program, there was no funding designated at this time. Development Services Administrator McCarthv provided an overview of the proiects and activities in process. as follows: . Noted that the Chaparral Pool Project was near completion and that the Grand Opening Event was scheduled for Thursday, May 30th at 3:30 P.M., advising that the Commissioners would be receiving invitations; . Relayed that the Arbor Day Event which was held on Saturday, April 27th at Kent Hintergardt Memorial Park was a tremendous success, advising that 100 seedlings were provided by the National Tree Trust and were planted by 46 volunteers; and commended Park and landscape Development Technician Bustin for her efforts organizing the event, as well as landscape Inspector Serven for his efforts marking the location for the trees, demonstrating how they should be planted, and providing the mulch and tools; and advised that the Kiwanis have volunteered to hand water the trees throughout the next few months; . With respect to the Community Clean Up and Household Hazardous Waste Roundup Event which was held on Saturday, April 27th from 8:00 to 2:00 P.M., noted that resident participation was much higher this year, relaying that CR&R has committed to increase the number of trucks and staff at the next event; specified that 89 tons of waste were collected, as well as 400 gallons of motor oil, and 89 batteries; noted that on the same day Make A Difference Day was held at Margarita Park between 8:00 A.M. and noon, advising that due to the rainy whether only two volunteers initially participated in the cleanup, and four additional volunteers began participation at 11 :00 A.M. due to being involved with the tree planting program; and . Advised that at the June Commission meeting, staff would be presenting the names for the three parks in the Vail Ranch area for the Commission's consideration. In response to Chairman Henz' queries regarding the Children's Museum Project, Director of Community Services Parker provided an update, noting that the building had been tented for pest control, that estimates were being obtained for roof repair work, that a third amendment was just entered with the Sparks Agreement, relaying anticipation that in the next 30-45 days the Tenant Improvements would be out to bid; and noted that there were hopes that the project would be completed at the end of the calendar year of 2002. R:CSC/minutesl051302 3 Recreation Superintendent Pelletier relaved the followina upcomina events and activities: . Noted that staff has been putting the final touches on the Summer/Fall Guide to leisure Activities Brochure, and that the brochure would most likely be distributed at the end of next week. . Relayed that summer mail-in swim registration began this week, advising that as a result of the upcoming opening of the Chaparral Pool, the City would be able to increase the number of swim lesson opportunities by 1200. . Advised that staff has signed-up 18 junior lifeguards which was part of an expanding program which allows youth between the ages of 11 and 14 years of age to work side-by-side with the aquatics staff to learn what it takes to be a lifeguard which benefits the department by providing volunteer help during the busy summer schedule, and additionally provides benefits long range due to a portion of these youths becoming seasonal lifeguards and swim instructors in the City. . Relayed that the Spring learn to Swim Program began today (May 13), noting that during the spring season 12 classes, which encompassed approximately 100 lessons, were offered. . At the Temecula Skate Park, noted that on Saturday, May 18, from 9:00 A.M. to 3:00 P.M. the Skater's Challenge Event would be held, advising that the event was free and open to skaters from 5-18+ years of age. . In conclusion, relayed that staff was preparing for the busy summer months activities which included the Summer Day Camp Program, the SMART Program, the 4th of July festivities, the Concert Series, and much more. For Commissioner Yorke, Recreation Superintendent Pelletier noted that the SMART Program was expanded to six sites this summer, additionally noting that an Art Mobile Program was being incorporated, as well as a Summer Excursion Program. Deputy Director of Community Services Ruse provided an overview of the Librarv Proiect. notina the followina: . That the Master Planning Process had been lengthy, . That efforts were now being expended towards obtaining State grant funding with hopes of obtaining 65% of the project costs (35% matching funds have been put aside for this project), . That the regulations associated with the State funding became available in Janua~ and would be processed in three cycles, the first applications being due on June 14 of this year, . That a Library Grant Team has been established to complete the application inclusive of grant writers, County library staff, the architects for the project, and City staff, in particular Senior Management Analyst Adams, and herself, R:CSC/minutes/051302 4 . That the City has entered into a partnership with the County whereby the library will be owned by the City and operated by the County which would allow the existing branch to stay open for approximately 30 hours per week while the new library would be open for approximately 60 hours a week, . That efforts were on track to have the application completed by the deadline date, . That the City has entered into a partnership with the School Distinct for cooperative use of the facility, ergo a 1,000 square foot homework center has been added to the development plan which would accommodate 24 computer work stations and the School District would be providing staff to aid the students for approximately 16 hours a week, noting that during the remaining hours the computers (which would be internet accessible) would be available for the general public, advising that the' Cooperative Agreement was unanimously approved by the School Board on May 7, 2002, would be presented to the City Council for approval, and ultimately to the County, and . That the other component of the joint use which was important for the School District was the development of a youth area, noting that a 600-700 square foot area would be designated for this purpose with a young adult collection of books, as well as seating (lounge chairs), and tables. Commissioner Yorke was pleased with the concept of including a computer center, as well as a youth center. Deputy Director of Community Services Ruse clarifying that there would be other computers available in the library besides those in the computer center. For Chairman Henz, Deputy Director of Community Services Ruse noted that the State monies available for libraries were part of a bond issue which was specifically designated for libraries and cannot be utilized for general purposes; for Commissioner Meyler, noted that the Library Bond Board did not specify the date that the grants would be determined, but that it was expected that the decisions for the first cycle of funding would be made in October or November of this year. Director of Community Services Parker recommended that this issue be agendized for a future meeting in order to allow the Commission to ask additional questions and for staff to present the modifications to the development plan. For Commissioner Hogan, Deputy Director of Community Services Ruse relayed that the existing library was a County facility, noting that per discussions with the librarian it was not being anticipated that this facility would ultimately close. In response to Chairman Henz, Recreation Superintendent Pelletier relayed that the City would have access to the new Chaparral Pool for 17 weeks (typically from early May to late August), noting that while school is in session, the City could only utilize the facility after school hours, relaying that the majority of the swimming lessons were held at Temecula Elementary School. R:CSC/minutesl051302 5 COMMISSION CONSENT CALENDAR 1. ADDroval of Community Services Commission Minutes RECOMMENDATION: 1.1 That the Community Services Commission approve the minutes of the April 8, 2002 Community Services Commission meeting. MOTION: Commissioner Meyler moved to approve the minutes, as written. The motion was seconded by Commissioner Edwards and voice vote reflected unanimous approval. COMMISSION BUSINESS 2. Teen Council UDdate RECOMMENDATION: 2.1 That the Community Services Commission receive and file an update report on the Teen Program. Updating the Commission regarding the teen programs offered through the City, Recreation Superintendent Pelletier relayed that a dance was held at the Skate Park on May 11, 2002, that was entitled "Jungle Boogie," and attracted approximately 40 teens; advised that staff has been working with the Teen Council to determine a stretch of the trail system for the teens to maintain, noting that a portion of the Santa Gertrudis Creek Trail has been designated and that soon a sign would be posted indicating that the trail would be maintained by the Teen Council; noted that the Teen Council has submitted a request to redecorate the teen room, advising that staff would continue to work with the Teen Council, grant final approval, and begin this project in the upcoming months; with respect to the Teen Council web page, relayed that it would most likely be available in the next few months; enumerated the teen excursion trips, dances, talent show, band jams, pool parties, art contest, and contracted classes for teens which were included in the Guide to Recreational Activities Brochure; and noted that although the teens were not available to attend this meeting due to studies conflicts, that they would most likely be able to attend the June meeting and update the Commission. In response to Commissioner Yorke's recommendation to have a work-out facility provided for the teens, Director of Community Services Parker relayed that this consideration would be forwarded to the teens, advising that the teen's interests are typically what guide the expenditures for these purposes. It was noted that the Commission received and filed this report. 3. TCSD ProDosed Rates and Charaes for Fiscal Year 2002-2003 RECOMMENDATION: 3.1 That the Community Services Commission receive and file this report regarding the proposed TCSD Rates and Charges for Fiscal Year 2002-2003. R:CSC/minutesl051302 6 With the assistance of Management Analyst Smith, Director of Community Services Parker presented the TCSD proposed rates and charges for FY 2002-2003 (per agenda material), relaying the four service levels (B, C, D and R), each of which provides a specific service and only those parcels benefiting from theses services are charged; advised that each service level will have the same exact charge as last year with no proposed increase; noted that this matter would be going before the City Council on June 11, 2002; and relayed that a Public Workshop was held on May 12, 2002 in order for citizens to have a forum available for obtaining additional information and asking questions regarding the rates and charges, noting that one resident was in attendance. Commenting that these rates and charges for services serve as a yardstick in the community, measuring whether adequate services (and in many cases improved services) could be provided at a cost, which has not increased; and commended staff for their excellent work. In response to Chairman Henz, Director of Community Services Parker confirmed that while electricity prices have risen which affects the costs of street lighting, this component of the rates and charges was monitored closely. It was noted that the Commission received and filed this report. 4. CaDitallmDrovement Proaram (CIP) Proiects for FY 2002-2003 RECOMMENDATION: 4.1 That the Community Services Commission approve in its substantial form, the Capital Improvement Program (CIP) projects proposed for the Temecula Community Services Department (TCSD) for FY 2002- 2003. Providing an overview of the CIP Projects for FY 2002-2003, as well as for the next five years, Director of Community Services Parker presented the staff report (of record), dividing the projects into four categories, as follows: 1) ProjeCts that are completed, 2) Projects that are under construction, 3) Projects in planning or design which have designated construction funding, and 4) new proposed projects for the five-year CIP plan; relayed the funding mechanisms associated with each project presented; noted that the projects are prioritized based on need and available funding; provided additional information regarding the Library Project which was not denoted, but was a priority item, relaying the efforts to obtain State funding for 65% of the project, advising that the City has the 35% matching funds. For Commissioner Edwards, relayed that the Santiago Park Site was 7.5 acres; for Chairman Henz, confirmed that the Murrieta Creek Trail Project was the sole portion of the Multi-Use Trails and Bikeways Master Plan which was funded at this time, advising that the Undercrossing Connection at the Santa Gertrudis Creek Trail was also in the CIP for the third year into the program, clarifying that the Master Plan specified priorities in terms of development, additionally specifying that new development would be building trails, bike lanes and connections which would be included in the conditions of Approval associated with projects; noted that the $1.5 million in funding for the trails was a grant applied for by the Pubic Works Department, additionally noting that Management Analyst R:CSC/minutes/051302 7 Smith was continually aggressively seeking grants and other funding mechanisms; relayed that the near $14 million included in the CIP covered the building of the entire sports park project; noted that Vail Ranch Site (C) Improvements would not include restroom facilities, but that Park Site A would include a restroom and was not included in the CIP due to being proposed for implementation in two years; confirmed that a Dog Park Project was still included in the CIP although there was no funding at this time, or an identified site, clarifying that the location at the end of the sports park would not be appropriate due to the proximity to residents. Ms. Rebecca Weersing, 41775 Yorba Avenue, representing the los Ranchitos Homeowners Association, noted her support of the Santiago Park Site proposed improvements, commenting on the desire to include a botanical garden, as well as preserving the equestrian aspects of the community. MOTION: Commissioner Edwards moved to recommend that the City Council approve the Capital Improvement Program (CIP) projects proposed for the Temecula Community Services Department (TCSD) for FY 2002-2003. The motion was seconded by Commissioner Hogan and voice vote reflected unanimous approval. COMMUNITY SERVICES DIRECTOR'S REPORT A. Director of Community Services Parker commended Recreation Superintendent Pelletier regarding her efforts with respect to the wonderful summer programs planned, as well as Development Services Administrator McCarthy for her efforts regarding the Chaparral Pool facility, and Deputy Director of Community Services Ruse for her efforts regarding the Library Project. COMMUNITY SERVICES COMMISSIONER REPORTS A. Commissioner Yorke recommended that the City pursue consideration of a partnership agreement with the Musicians Workshop to development a community music center. B. Referencing former Council member Lindemans statements, Commissioner Edwards noted that his comment was that the measure of our City during the first decade would be how we addressed the youth in terms of sports, parks, and recreational opportunities, and in the next decade how we addressed the Arts; and noted that the Arts Festival which was scheduled until June 23rd was a benefit to the community. C. Thanking Recreation Superintendent Pelletier, Commissioner Yorke relayed that .extra help provided at the Rose Show was appreciated, noting that the lighting problems were corrected, Recreation Superintendent Pelletier clarifying that it was Maintenance staff who addressed this matter. D. Referencing the Arts Council's list of events that he had provided the Commission, Commissioner Meyler noted that one of the major events was the Spring Concert on the Green Event which will be May 19th at the Duck Pond, additionally noting that the Fall Concert on the Green Event would feature the Tommy Dorsey Orchestra. R:CSC/minutes/051302 8 E. Per his attendance at the General Plan Advisory Committee Meetings, Commissioner Meyler noted his desire to ensure that the General Plan included references to the components of the Master Plans that are within the purview of the Community Services Commission, noting that the Plan would include a reference to the Park and Recreation Master Plan, as well as the Trails Master Plan; and advised that he had requested that there also be reference to the Cultural Arts Master Plan, requesting staff to obtain additional information from Senior Planner Hogan regarding this matter. F. Commissioner Edwards relayed that supporting the Arts was not as tangible as other vital components in a City, although it had a measurable impact on the quality of life and the economic vitality of the community. G. Chairman Henz thanked Commissioner Meyler for the provision of the Arts Council's activities. ADJOURNMENT At 7:18 P.M. Chairman Henz formally adjourned this meeting to June 10. 2002 at 6:00 P.M., in the City Council Chambers, 43200 Business Park Drive, Temecula. c:-hl(--: ~~-- Herman D. Parker, Director of Community Services R:CSC/minutesl051302 9