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HomeMy WebLinkAbout090902 CSC Minutes MINUTES OF A REGULAR MEETING OF THE CITY OF TEMECULA COMMUNITY SERVICES COMMISSION SEPTEMBER 9, 2002 CALL TO ORDER The City of Temecula Community Services Commission convened in a regular meeting at 6:00 P.M., on Monday, September 9, 2002 in the City Council Chambers of Temecula City Hall, 43200 Business Park Drive, Temecula, California. ALLEGIANCE The audience was led in the Flag salute by Commissioner Hogan. ROLL CALL Present: Commissioners Edwards, Hogan, Meyler, Yorke, and Chairman Henz. Absent: None. Also Present: Director of Community Services Parker, Recreation Superintendent Pelletier, Maintenance Superintendent Harrington, Administrative Secretary Zigler, and Minute Clerk Hansen. PUBLIC COMMENTS No comments. DIVISION REPORTS Maintenance Superintendent Harrinaton provided a brief overview of various projects that were completed bv the Maintenance Division since the Commission last met. relavina the followina: . The Upgrade Project has been completed at Stephen Michael Linen, Jr., Memorial Park. . The Maintenance Department has been working with the developer to begin the maintenance of Crowne Hill Park which was anticipated to be turned over to the City and be open for public use on October 151; and additionally noted that staff has been working with the developer to complete the construction plans for the alternate City Park in the Crowne Hill Development, noting that this park was scheduled to begin construction within two weeks. . The annual service for all City fire extinguishers has been completed. . The kitchen at the Temecula Community Center (TCC) was detailed-cleaned due to a release of the fire suppression system over the stove hood, which occurred while an individual was testing the system. . The Duck Pond site was being prepared for the installation of the statue, a gift form the City's Sister City of Voorburg, which would be installed on September 11, 2002 as part of the September 11 Ih Ceremony. In Iiaht of Deputy Director of Community Services Ruse's and Development Services Administrator McCarthv's absences. Director of Communitv Services Parker updated the Commission reaardina the followina proiects: . With respect to the Children's Museum, noted that a bid would be awarded to R. E. Fleming Construction on September 17, 2002 for the white box tenant improvements to the building. . With respect to the Library Project, advised that while the City has not yet received information regarding whether or not the City will be receiving the grant funding for the construction of the project, staff was optimistic and expected additional information in mid-November. Recreation Superintendent Pelletier provided an update on the recreational activities in the City. notina the followina: . The plethora of summer programs have come to a close, advising that Agenda Item NO.4 would be a presentation of a video highlighting the summer programs. . Staff has begun preparations for the holiday events. . Pointing out the temporary museum exhibits displayed in the Council Chambers, relayed that Museum staff utilizes the exhibits for mobile use for taking to the schools as well as for a temporary exhibit in the museum. Chairman Henz commended Recreation Superintendent Pelletier and staff for their diligent efforts regarding the numerous and successful summer schedule of programs. Expressing gratitude, Recreation Superintendent Pelletier noted that Administrative Secretary Zigler organizes the August Summer Concert Series, noting that while each series has been fantastic, the event gets better every year, Director of Community Services Parker advising that it was unique for an administrative secretary to organize such a program, reiterating kudos to Ms. Zigler. COMMISSION CONSENT CALENDAR 1. Minutes of Julv 8. 2002 Commission Meetina RECOMMENDATION: 1.1 That the Community Services Commission approve the minutes of the July 8, 2002 Community Services Commission meeting. R: CSClminutesl090902 2 MOTION: Commissioner Meyler moved to approve the minutes, as written. The motion was seconded by Commissioner Hogan and voice vote reflected unanimous approval. 2. Review of Policy for Namina Parks and Recreational Facilities RECOMMENDATION: 2.1 That the Community Services Commission appoint two (2) Commissioners to serve on an Ad Hoc Committee with staff to review the City's policy regarding the naming of parks and recreational facilities. Director of Community Services Parker noted that at a recent Temecula Community Services District meeting (Le., July 23, 2002) there had been discussions regarding the City's Policy for naming parks and recreational facilities; relayed that the Board requested this policy be reviewed by staff and the Commission; and requested that the Commission appoint two members to serve on an Ad Hoc Subcommittee regarding this issue. In response to Chairman Henz' queries, Commissioners Edwards and Meyler volunteered to serve on this particular Subcommittee. 3. Commissioner Volunteers for Calendar Proiect RECOMMENDATION: 3.1 That the Community Services Commission appoint two (2) Commissioners to serve on a judging panel for a children's poster contest. Distributing the 2002 Calendar made-up of children's posters regarding recycling and conservation, Director of Community Services Parker noted the grants received annually (to better educate the public regarding the importance of recycling) which contributed to the creation of the Recycling Calendar Project; and requested the Commission to appoint two members for this year's judging of the school children's posters for the development of a 2003 calendar, noting that this year's contest would include youth's work from private and public elementary school students. In response, Commissioners Hogan and Yorke volunteered to serve in this capacity, participating in the judging panel for the children's poster contest. For Commissioner Hogan, Administrative Secretary Zigler noted that Linfield School has been contacted regarding the poster contest. Noting the marvelous art program at Temecula Christian School, Commissioner Yorke recommended contacting this school regarding participation in the contest. In response to Commissioner Hogan, Director of Community Services Parker relayed that staff would explore the rationale for not all the elementary schools participating in last year's contest. R: CSC/minutesl090902 3 4. Video Presentation - Summer Recreational Proarams RECOMMENDATION: 4.1 That the Community Services Commission receive and file the video presentation regarding summer recreational programs. Recreation Superintendent Pelletier presented a video which highlighted the citizens' participation in the City's numerous summer recreational programs, including pictures from the City's newly added Smart Excursions Program which was well-attended. For Commissioner Yorke, Recreation Superintendent Pelletier noted that the High Hopes Program was continuing to be successful, that staff was continuing to work with the program regarding requested facilities, and that aquatic time could be made available if the participants were interested; and advised that at the High Hopes last event at the TCC there were over a hundred participants. In response to Chairman Henz, Director of Community Services Parker confirmed that while the majority of swim programs have ended, there would be a part-time aquatics program which included swim time during the weekend; and updated the Commission regarding the swim clubs use of the City facilities. It is noted that the Commission received and filed this video presentation. COMMUNITY SERVICES DIRECTOR'S REPORT A. Director of Community Services Parker invited the Commission to attend the Statue Dedication Event at the Duck Pond which was scheduled for Wednesday, September 11, 2002, noting that music would begin at 6:00 P.M. and a program at 6:30 P.M.; advised that the Voorburg Mayor, Council members, and City staff would be present to present the statue to the City of Temecula; and additionally relayed that due to Office Specialist Lucy Belian's creative suggestion there would be candles available to light on the water at dusk. COMMISSIONER REPORTS A. Commissioner Yorke thanked staff, in particular Director of Community Services Parker, and the Commission, for their kind thoughts expressed after her recent surgery. B. Commissioner Hogan relayed that it was a pleasure to have two Council members from the Netherlands staying in her home. C. For Commissioner Meyler, Director of Community Services Parker relayed that staff would investigate the availability of DSL in certain sections of Temecula, and would call him with the obtained information. D. Providing an update, Commissioner Meyler relayed that the Jimmy Dorsey Orchestra Fall Concert was scheduled for September 29, 2002 at 5:00 P.M. at the Duck Pond, advising that there would be no fee for attending this event. R: CSClminutesl090902 4 E. Commissioner Meyler noted that at a recent Rotary Club meeting, Children's Museum Services Manager Allen presented a wonderful PowerPoint presentation regarding the upcoming Children's Museum facility; relaying that several individuals present offered to volunteer at the facility. F. For Commissioner Meyler, Director of Community Services Parker confirmed that the lot adjacent to the ABC Childcare use was being inVestigated for potential Open Space, as the City assesses properties for part of an Open Space Plan. G. In response to Commissioner Meyler's queries, Director of Community Services Parker advised that (per discussions with Principal Planner Hogan and other Planning Department staff) the General Plan references particular master plans (Le., the Trails Master Plan, and the Cultural Arts Master Plan) by establishing a framework for the creation of these documents, identifying the need for such plans. H. In order to address the neighborhood parking around the Temecula Middle School site, Commissioner Edwards relayed that the gates have been locked at the school during sporting events which he opined was an inappropriate manner in addressing the concerns of a few residents regarding parking impacts which displeased them, advising that during sporting events at the school, the parents and children needed access to the school. Director of Community Services Parker relayed that he would further investigate the matter and update Commissioner Edwards. Chairman Henz recommended that this issue be agendized at some time in the future. Commissioner Yorke provided additional information regarding negative neighborhood impacts with respect to youth traversing through neighborhoods without respect for the property owners. I. Commissioner Edwards commended Museum Services Manager Ott for the proactive demeanor in which he does his job, and specifically with respect to the exhibits and special programs. Chairman Henz recommending that the Commissioners send a letter applauding his efforts, and requesting that staff pen a letter for the Commissioners' signatures. J. Commissioner Hogan invited all present to the first membership meeting of the Temecula Valley Garden Club whereas the subject would be "What Grows Well in Temecula" and would be held tomorrow, September 10'h at 9:30 A.M. at the Meadowview Clubhouse. K. For informational purposes, Chairman Henz relayed that the local cable provider services have not been adequate, but inferior to services provided in the past. L. Chairman Henz relayed that he would be unable to attend the October 14'h meeting due to needed hip replacement surgery, advising that Vice Chairman Edwards would preside over that meeting. R: CSClminutesl090902 5 ADJOURNMENT At 6:56 P.M. Chairman Henz formally adjourned this meeting to October 14. 2002 at 6:00 P.M., in the City Council Chambers, 43200 Business Park Drive, Temecula. R: CSClminu'esl090902 c-/~~ Herman D. arker, Director of Community Services 6