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HomeMy WebLinkAbout041403 CSC Minutes MINUTES OF A REGULAR MEETING OF THE CITY OF TEMECULA COMMUNITY SERVICES COMMISSION APRIL 14, 2003 CALL TO ORDER The City of Temecula Community Services Commission convened in a regular meeting at 6:02 p.m., on Monday, April 14, 2003, in the City Council Chambers of Temecula City Hall, 43200 Business Park Drive, Temecula, California. ALLEGIANCE The audience was led in the Flag salute by Commissioner Meyler. ROLL CALL Present: Commissioners Henz, Hogan, Yorke, Meyler and Chairman Edwards. Absent: None. PUBLIC COMMENTS: None. DIVISION REPORTS Maintenance Superintendent Harrington provided a brief overview of various projects that were completed by the Maintenance Division since the Commission last met, relaying the following: · That new park signs were installed at Vail Ranch Park and Stephen Michael Linen, Jr. Memorial Park; · That at all parking lot lighting was checked and repaired at all City Parks; · That a new ice machine was installed at the Mary Phillips Senior Center; · That the gymnasium floor was refinished at the Community Recreation Center; · That staff assisted the Public Works Department with a space relocation at the maintenance facility; · That the roof and ceiling of the Temeku Hills snack bar was repaired; · That the circulation pump at theTemecula Elementary School Pool was repaired. Development Service Administrator McCarthy provided a brief overview regarding the design work of the Murrieta Creek Trail, the following was noted: R: CSC/minutes/041403 · The Public Works Department will be working on the design for the segment between Winchester Road and Rancho California Road on the west side of the creek; · That staff will be holding a Household Hazardous Waste Round Up and Community Clean-Up on Saturday, April 26, 2003, from 8:00 a.m. to 2:00 p.m. in the upper parking lot at Temecula Valley High School. Residents of Temecula will be able to drop off motor oil, batteries, anti-freeze, and large bulky items. In response to Commissioner Henz' query regarding the Children's Museum, Development Services Administrator McCarthy noted that the repairs are currently in progress. In response to Commissioner Hogan's query regarding the trails at Murrieta Creek, Ms. McCarthy noted that beautification options of the trail (class 1) will be explored. Recreation Superintendent Pelletier provided an update on the recreational activities in the City, noting the following: · That this Saturday, April 19, 2003 will be the City's Spring Egg Hunt which starts at 10:00 a.m. at Rancho California Sports Park, Temeku Hills Park, Paloma Del Sol Park, and Rotary Park; · That on Saturday, April 19, 2003, there will an event titled "Military Dependents Support Day". Retired Navy Chief Petty Officer Fanene, Sr., along with Temecula Community Services Department has put together a family fair for dependents of military personnel. The purpose of this event will be to support the troops and their families during this time of war. There will be live music, children's activities, food, as well as networking with Camp Pendleton and other agencies to help these military families; . That the Community Services Department is in preparation for Spring Swim Lessons--registration begins next week and lessons begin May 12; . That staff is also in the process of hiring and training for Summer Day Camp, Summer Months Activities and Recreation in Temecula (SMART Program), Summer swim lessons, as well as putting together the Community Services brochure which will be distributed the last week in May; . That staff will be also preparing for 4th of July festivities. In response to Commissioner Yorke's query, regarding adults with disabilities in the swim program, the following was noted: . That although staff has addressed special need programs in aquatics, staff noted that currently there is no specific program for adults with disabilities; that staff will explore options. R: CSC/minutes/041403 2 CONSENT CALENDAR 1. Approval of Community Services Commission Minutes RECOMMENDATION: 1.1 That the Community Services Commission approve the minutes of the March 10, 2003, meeting. MOTION: Commissioner Meyler moved to approve the minutes, as written. The motion was seconded by Commissioner Henz and voice vote reflected unanimous approval. COMMISSION BUSINESS 2. Librarv Grant Update RECOMMENDATION: 2.1 That the Community Services Commission receive and file a Report concerning the status of the grant application for the Temecula Public Library. Deputy Director of Community Services Ruse provided a library grant update, highlighting the following: . That on March 28, 2003, The City of T emecula submitted an application for second cycle library grant application to the State Office of Library Construction (OLC) requesting $8 1/2 million in funding to complete the first City library, which would be located on Pauba Road; · That Staff worked with the School District, architects, and the City's grant writer to enhance and improve the application; · That enhancements to this application included a revised joint use agreement with the School District which added an additional four hours of supervised homework assistance (weekend hours), bringing the total to 20 hours per week. · Staff worked with Information Systems Department (IS) Department to discuss current and future needs, including a T3 high-speed connection; · That a total of 70 computers will be available to the public, including 10 on-line public access computers; two self check out units, 58 work stations, including application software packages as well as high speed internet access; . That 24 computers are in the technology and homework centers specifically for kids; · That an additional 26 workstations will be available for staff purposes; R: CSC/minutes/041403 3 · That the technology and the plan provide for an ultimate build of 160 computers in the library; · That staff has also included wireless technology capabilities, video conferencing in the community room, and web casting capabilities in the technology and homework center; · That the architect prepared new drawings of elevations and sections required by the application; . That staff and the consultants also explained the community benefits of future library site addressing location access, linear nature of the site, criteria, site selection process and unique needs of the community; · That the Office of Library Construction has not released a time line for the application considerations, but that staff would anticipate a 6- to 7- month process (September or October 2003). The Commission commended staff on a job well done. In response to Commissioner Henz' query, Deputy Director of Community Services Ruse relayed staffs diligent efforts to ensure clarity in the application. Ms. Ruse commended Webmaster Comerchero on her efforts associated with this project. If the grant were approved, Deputy Director of Community Services Ruse advised the Commission that the Library project would be completed in 2006. 3. Sports Field Renovation Proaram RECOMMENDATION: 3.1 That the Community Services Commission receive and file this report on the athletic field renovation program. Maintenance Superintendent Harrington provided a brief overview of the Sports Field Renovation Program, noting the following: . That the City has approximately 9,300 participants in organized sports leagues; · That the majority of these participants use the sports parks for games and practices; . That due to heavy use, the Maintenance Division instituted an extensive sports field renovation program; o That the purpose of the renovation program is to maintain the safety and quality of the fields by relieving compaction, repairing bare areas, and thinning turf areas which are a result of this heavy use; R: CSC/minutes/041403 4 o That all turf fields at the City's sports parks receive two renovations per year; o That winter renovation requires the most intense restoration due to extreme conditions; o That in addition to the turf restoration, the skinned infields and the and baseball fields require renovation as well; · That this process is completed during the winter renovation period; o That restrooms, snack bars, dugouts are detailed and painted if needed; o That all areas of the park sites are reviewed and repaired as necessary to ensure that the parks are safe, clean, and green. By way of PowerPoint, depicting before and after pictures, Mr. Harrington further elaborated on park restorations. In response to Commissioner Henz' queries, Maintenance Supervisor Harrington relayed the following: · That sod is easier to establish than seed due to poor drainage and high salinity in the soil; · That due to pressure fluctuation and high salinity in the reclaimed water, certain types of sod can better withstand reclaimed water than others. In response to Commissioner Yorke's query, Maintenance Supervisor Harringto relayed that for safety reasons, staff does regularly regrade the road and parking areas of the Pit. In response to Commissioner Hogan's query, Maintenance Supervisor Harrington relayed that the ducks at The Temecula Duck Pond were not affected by the New Castle Disease, noting that game fowl, and chickens are more affected by this disease. COMMUNITY SERVICES DIRECTOR'S REPORT Director of Community Services Parker advised the Commission of the following: · That the Meadows Park Dedication will be held Thursday, April 24, 2003 at 11 :00 a.m. The Commission is welcomed to attend, noting that cookies and punch will be served; · That the Crown Hill Park Dedication (already open) will entail a ribbon cutting ceremony. R: CSC/minutes/041403 5 COMMUNITY SERVICES COMMISSIONER'S REPORTS A In response to Commissioner Henz' query regarding vandalism at Crowne Hill Park, Maintenance Supervisor Harrington relayed that the vandalism is not concentrated only at Crowne Hill Park, noting that the vandals move from park to park. B In response to Commissioner Meyler's query regarding park tours, Director of Community Services Parker relayed that park tours could be scheduled for August. C Administrative Secretary Zigler introduced Norma Childs, the City's newly hired Minute Clerk to the Commission. ADJOURNMENT At 6:36 p.m. Chairman Edwards formally adjourned this meeting to Mav 12. 2003. at 6:00 p.m., in the City Council Chambers, 43200 Business Park Drive, Temecula. L.Jl1w. C--rhomas W. Edwards, Chairm ~t(: ~~~ Herman D. Parker, Director of Community Services R: CSC/minutes/041403 6