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HomeMy WebLinkAbout060903 CSC Minutes MINUTES OF A REGULAR MEETING OF THE CITY OF TEMECULA COMMUNITY SERVICES COMMISSION JUNE 9, 2003 CALL TO ORDER The City of Temecula Community Services Commission convened in a regular meeting at 6:00 p.m., on Monday, June 9, 2003, in the City Council Chambers of Temecula City Hall, 43200 Business Park Drive, Temecula, California. ALLEGIANCE Commissioner Yorke led the audience in the Flag salute. ROLL CALL Present: Commissioners Henz, Hogan, Meyler, Yorke, and Chairman Edwards. Absent: None. PRESENTATIONS: On behalf of the Temecula Community Services Commission, Senior Recreation Leader Almodovar was presented a plaque of Appreciation for his dedicated service, his integrity, and his desire to always go above and beyond the call of duty. It was noted that Mr. Almodovar implemented and planned the Annual Skate Park Event and in preparation of the event, he had obtained over 60 prize-drawing gifts from local businesses to present to participants and spectators throughout the day. Chairman Edwards presented a plaque of Appreciation to Commissioner Yorke for her three years of dedicated service to the Temecula Community Services Commission. PUBLIC COMMENTS: None. DIVISION REPORTS Development Services Administrator McCarthy gave a brief overview of the staff report (as per agenda material), noting the following: . That the contract amendment for the additional structural work on the Children's Museum has been approved and work is continuing; . That the 201 acres of Open Space in the Roripaugh Development has been transferred to the City and that the Department will be working with a Management Agency and Fish and Wild Life Service in order to familiarize itself with the various requirements and restrictions that are imposed on this property (Roripaugh Development); R: CSC/minutes/06/09/03 . That it would be the intent of the Department to work with the County on a Joint Trails Master Plan for the Roripaugh and the Johnson Ranch area. For Commissioner Hogan, Development Services Administrator McCarthy relayed that the possibility of the Garden Club adopting a portion of the Joint Trails Master Plan could be explored. Maintenance Superintendent Harrington provided the Commission with a brief overview of items that the Maintenance Division has addressed since the Commission last meeting, noting the following: . That repairs and painting on the wrought iron fence around the Amphitheater was completed; . That a rusted hardware was replaced, that the water slide structure at the CRC pool was painted; and that lifeguard towers, lane-line reels, etc. were repaired; . That the Maintenance Division assisted with the Taste of Southwest County Event at The Temecula Duck Pond; . That the Maintenance Division assisted with The Spring Concert on the Green at The Temecula Duck Pond; . That the Maintenance Division completed the annual weed abatement at several city sites which included Margarita Community Park, Veterans Park, Barkley Estates, the Recreation Center, Del Rey Park site, and La Serena Park Site, etc... . That the Maintenance Division pressure washed the tennis courts, basketball courts, and concrete areas at various city park sites, which included Pala Community Park, Winchester Creek Park, Margarita Community Park and Temecula Valley High school. For Commissioner Henz, Maintenance Superintendent Harrington also noted that a few coots are still residing at The Temecula Duck Pond and that turf repairs will be starting soon. For Commissioner Meyler, Maintenance Superintendent Harrington relayed that the Pond at Embassy Suites is the responsibility of Embassy Suites. Recreation Superintendent Pelletier noted the following: . That 27,383 City brochures (Guide to Leisure Living) were sent to City residents, noting that an average of 50 additional brochures are sent out each cycle; . That because of needed space, Graphics Unlimited were able to four additional pages; . That the 50 scheduled Spring Swim Lessons for the month of May concluded; R: CSC/minutes/060903 2 . That the Department is in the process of preparing for the Summer Swim Lesson, Summer Day Camp, Summer SMART Program, Excursion Program, Fourth of July Activities, and the Summer Sunset Concert Series. For Commissioner Yorke, Recreation Superintendent Pelletier relayed that currently there are no swim lessons offered to adults with disabilities but noted that the Department's High Hopes Program does enable adults with special needs to socialize and interact with peers while participating in group activities and events. COMMISSION BUSINESS 1. Vail Ranch Middle School Joint Use Aareement - Liahtina Proiect RECOMMENDATION: 1.2 That the Community Services Commission approve the Joint Use Agreement between the Temecula Community Services District and the Temecula Valley Unified School District for lighting and use of the eight (8) basketball courts at Vail Ranch Middle School. Director of Community Services Parker presented an overview of staff report (as per agenda material), noting the following: · That low-intensity lighting will be installed on all eight basketball courts; · That the agreement would be for a term of 40 years; . That the agreement may be amended or terminated by mutual agreement or consent or both parties; · That the agreement will allow the Department to utilize the eight basketball courts as public basketball courts after 4:00 p.m. and anytime Vail Ranch Middle School is not in session; . That the School District will be responsible for the courts; . That the City would be responsible for the installation of the lighting system, monitoring the lighting system, associated utility costs, provide periodic re- striping of the courts as well as litter removal. For Commissioner Yorke, Community Services Director Parker relayed that because the courts will solely be utilized for practice and not for tournaments, no parking problems would be anticipated. For Chairman Edwards, Director of Community Services Parker as well noted that he would not anticipate any issues relating to school accessibility and reiterated that low- intensity lighting will be installed. Maintenance Superintendent Harrington noted that the lighting system would be operated by a control system. R: CSC/minutes/060903 3 MOTION: Commissioner Henz moved to approve staff's recommendation. The motion was seconded by Commissioner Meyler and voice vote reflected unanimous decision. 2. Teen Proaram RECOMMENDATION: 2.1 That the Community Services Commission receive and file this Report regarding the Temecula Teen Council and City sponsored teen Programs in Temecula. Recreation Superintendent Pelletier gave a brief overview of the staff report (as per agenda material), noting the following: . That the primary purpose of the Teen Council is to allow teen representatives from each of the local schools the opportunity to assist in planning, programming, and implementing teen activities sponsored by the City; · That the City is of the opinion that if local teens play an active role in determining the types of programs offered to them, program participation will be of interest and that the greatest needs of the teen population will be served. Senior Recreation Leader McVey provided the Commission with information regarding teen events and upcoming programs, noting the following: · That there has been a large request for more band jams; that in the last six months, three had been scheduled; that four more are scheduled for the Fall; and that all performing bands are high school or middle school students; · That the Teen Council has put on several middle school dances this year with an attendance of approximately 150; · That the Teen Council has adopted the Santa Gertrudis Trail, and that the next scheduled clean up will be Saturday, June 14, 2003. Up and coming events: . Knott's Scary Farm · Beach trips (every other Wednesday) during the Summer . Annual Search the Stars Talent Show; . Soccer Scrimmage . Future Band Jams . Summer Pool Parties . Third Annual Art Mail Contest R: CSC/minutesl060903 4 . Art Classes . Fundraising opportunities Commissioner Yorke commended Senior Recreation Leader McVey on her efforts associated with the teen activities offered by the City. Recreation Superintendent Pelletier noted that the information in the City brochure is as well available on the City's web page and that the development of a teen web page is pending. COMMUNITY SERVICES DIRECTOR'S REPORT Director of Community Services Parker noted that the Department will be involved with the Veterans' War Memorial and that the League of California Community Services Conference has been scheduled at the Westin Horton Plaza, San Diego, on July 23 - July 25, 2003. COMMUNITY SERVICES COMMISSIONER'S REPORTS A. Commissioner Meyler relayed his desire that Captain Aaron Contreras, a Marine at Camp Pendleton who was killed in action on March 30, 2003, while flying his helicopter during an operation, be honored by the City. B. For Commissioner Meyler, Deputy Director of Community Services Ruse commented on the pending status as to the Library Grant. C. Recreation Superintendent Pelletier relayed that she would communicate with Commissioner Henz with regard to the Scuba Diving Program. D. Commissioner Yorke advised her fellow Commissioners that tonight will be her last Commissioner meeting, relaying her delight with having had the opportunity to serve on this Commission. ADJOURNMENT ~ 1{_~ ~ Herman D. Parker, Director of Community Services R: CSC/minutes/060903 5