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HomeMy WebLinkAbout071403 CSC Minutes MINUTES OF A REGULAR MEETING OF THE CITY OF TEMECULA COMMUNITY SERVICES COMMISSION JULY 14, 2003 CALL TO ORDER The City of Temecula Community Services Commission convened in a regular meeting at 6:00 p.m., on Monday, July 14, 2003, in the City Council Chambers of Temecula City Hall, 43200 Business Park Drive, Temecula, California. ALLEGIANCE Commissioner Henz led the audience in the Flag salute. ROLL CALL Present: Commissioners Henz, Hogan, Meyler and Chairman Edwards. Absent: None. PRESENTATION Plaaue of Recoanition - Mr. Sam Alhadeff Chairman Edwards presented a plaque of recognition to Mr. Sam Alhadeff for devoting his time and resources over the past three years to the High Hopes Program. On behalf of Marianne and himself, Mr. Alhadeff thanked the members of the Commission for their recognition. PUBLIC COMMENTS No comments. DIVISION REPORTS Maintenance Superintendent Harrinaton provided a brief overview of various items the Maintenance Division has addressed since the Commission last met. notina the followina: · That the City swimming pools have been prepared for the summer season, as follows: R: CSC/minutes/071403 o That repairs were made to decks, lockers, restrooms, and equipment signs. o That a new floor safe was installed in the Chapparal High School pool office. o That the Community Resource Center (CRC) pool circulation pump and water slide pumps were rebuilt which were damaged due to a water line break. o That the CRC pool circulation pump switch gears were replaced. · That the kitchen drain systems were cleared at the Temecula Community Center. · That weed abatement was completed at several City sites: Veterans' Park, La Serena Park and open space, and the Barclay open space area. · That damaged asphalt was repaired and sealed, and that parking lots at several City facilities were restriped, as follows: Temecula Duck Pond, Sixth Street parking lot, Butterfield Stage Park, the CRC, and City Hall. · That the division participated in several special events: the 4th of July Parade and Fireworks Show, the Balloon and Wine Festival, and the recent Roripaugh Open Space Dedication. Development Services Administrator McCarthv provided a brief overview of the various proiects in process. notina the followina: · That work is continuing on the Children's Museum and no new problems have been discovered on the site. · That the detailed design development for the Sports Complex is progressing. · That last Thursday, the dedication of the Roripaugh Open Space was held overlooking the site. In response to Commissioner's Henz inquiry regarding the status of the Children's Museum, Development Services Administrator McCarthy advised, as follows: · That the pilasters were currently being poured underneath the flooring. · That all the flooring and shoring has been completed. R: CSC/minutes/071403 2 . That this work will be followed with the installation of the two-hour firewall and replacement of the flooring with plywood. . That Sparks will complete the interior tenant improvements. · That an end of the year opening for the Children's Museum is still anticipated. Recreation Superintendent Pelletier provided an update on the recreational activities in the Citv. as follows: . That the 4th of July events have taken place and continue to attract more and more people each year. · That the aquatics program continues to be doing very well with swim lessons full and open swim well attended. · That participation in the summer day camp program has also been well received. Chairman Edwards noted that the traffic control following the 4th of July Fireworks Show went very smoothly. Community Services Director Parker introduced Administrative Secretary Zigler, who is responsible for coordinating two special programs. Administrative Secretary Zigler outlined the programs as follows: . That for the fourth year, the City will offer the "Summer Concert" series; and it will be held on Thursday evenings at the Thomas H. Langley Amphitheatre. The program was expanded this year to include the months of July and August for a total of eight free concerts. . That new this summer is the "Movies in the Park" series that was proposed by Councilmember Naggar. Movies will be held Friday evenings during the months of July and August at various park sites throughout the City. From 6:30 p.m. until the movie begins (at dusk), activities will be provided such as games, crafts, and interactive activities conducted by staff with the audience. The Teen Council will be selling snacks and refreshments. CONSENT CALENDAR None. R: CSC/minutes/071403 3 COMMISSION BUSINESS 1. Roripauah Open Space RECOMMENDATION: 1.1 That the Community Services Commission receive and file the Report on the Roripaugh Open Space. Via overheads of the Roripaugh Open Space Area, Development Services Administrator McCarthy presented the staff report, as written. The Community Services Commission received and filed the report regarding the Roripaugh Open Space. 2. Veterans' War Memorial RECOMMENDATION: 2.1 That the Community Services Commission receive and file the report regarding the Veterans' War Memorial. Community Services Director Parker presented the staff report of record with the assistance of overheads. In response to Chairman Edwards concern regarding the limited timeframe to submit proposals, Community Services Director Parker emphasized the need to give the artist sufficient time to complete the project as a major determining factor in limiting the time to submit proposals to 30 days. Chairman Edwards requested that, perhaps, staff give consideration to extending the timeframe in order to receive a sufficient number of proposals. In response to Commissioner Hogan's query regarding the selection process, Community Services Director Parker advised that the proposals would be narrowed down to ten; and then the community would be invited to view and provide their input. The selections would then be narrowed down to four or five; and those artists would be invited to participate in a committee review. The Community Services Commission received and filed the report regarding the Veterans' War Memorial. 3. S.M.A.R.T. RECOMMENDATION: 3.1 That the Community Services Commission receive and file this report regarding the S.M.A.R.T. Program. R: CSC/minutesl071403 4 Recreation Services Manager Olsen presented the staff report, as written; and introduced Recreation Coordinator Walker and Senior Recreation Leader Kelly who provided a brief update on the S.M.A.R.T. Program. Community Services Director Parker advised the Commission that an "Art Cart" had been purchased (actually, a large white truck), and that it is currently in use even though it is not completely outfitted. Recreation Coordinator Walker relayed that the Art Cart is currently in use at the "Movies at the Park" program with members of the S.M.A.R.T. Program providing arts and crafts. Replying to Commissioner Meyler regarding the daily turnout for the S.M.A.R.T. Program, Recreation Coordinator Walker advised that the busiest parks receive between 25 to 30 children per day. Commissioner Henz asked staff to describe the characteristics of the children that attend the program; and, also, if the program would be of benefit to the children from the High Hopes Program. Senior Recreation Leader Kelly stated that the children were "run-of-the-mill, everyday kids" with counselors experiencing very few disciplinary issues; and that, definitely, children from the High Hopes Program would benefit from attending. Community Services Director Parker added that the S.M.A.R.T. Program is a drop-in program and that the children that attend must be able to conduct themselves fairly independently. If extensive supervision or care is needed, then the program would not be suitable for that individual. In response to Commissioner Henz's query relating to economics as an issue affecting attendance in the excursions, Recreation Coordinator Walker advised that most excursions are under $20, therefore, affordable; and that, to date, economics has not been an issue. Community Services Director Parker stated that if and when economics were ever to become an issue, the Department would develop a program to address the issue. Responding to Commissioner Hogan's inquiry regarding the most well-attended park, Recreation Coordinator Walker stated that Vail Ranch Park has the highest attendance followed by Temeku Hills Park a close second. Replying to Chairman Edwards, Senior Recreation Coordinator Walker stated that attendance at each of the parks is tracked in order to assist future planning of the program to meet the community's needs. The Community Services Commission received and filed the report regarding the S.M.A.R.T. Program. COMMUNITY SERVICES DIRECTOR'S REPORT Community Services Director Parker provided the following Department update: R: CSC/minutes/071403 5 . That, as previously discussed, a mobile "Art Cart" has been purchased. . That a film of the 4th of July Parade was developed, and it was recently aired on the local cable station. · That another film will be created highlighting the Department's summer activities, and it is due to be aired sometime in September 2003. COMMUNITY SERVICES COMMISSIONER'S REPORTS Commissioner Meyler thanked staff for replacing the City's float in the 4th of July Parade. ADJOURNMENT At 7:00 p.m. Chairman Edwards formally adjourned this meeting to August 14, 2003, at 6:00 p.m., in the City Council Chambers, 43200 Business Park Drive, Temecula. r lr- -=-- ~ Herman D. Parker, Director of Community Services .~ R: CSC/minutes/071403 6