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HomeMy WebLinkAbout101303 CSC Minutes MINUTES OF A REGULAR MEETING OF THE CITY OF TEMECULA COMMUNITY SERVICES COMMISSION OCTOBER 13, 2003 CALL TO ORDER The City of Temecula Community Services Commission convened in a regular meeting at 6:00 p.m., on Monday, October 13, 2003, in the City Council Chambers of Temecula City Hall, 43200 Business Park Drive, Temecula, California. ALLEGIANCE Commissioner Henz led the audience in the Flag salute. ROLL CALL Present: Commissioners Henz, Hogan, and Chairman Edwards. Absent: Commissioner Meyler PRESENTATION Plaaue of Recoanition - Mr. Matthew Faaan Chairman Edwards presented a plaque of recognition to Mr. Matthew Fagan for his service to the community. PUBLIC COMMENTS No comments. DIVISION REPORTS Maintenance Superintendent Harrinaton provided a brief overview of various items the Maintenance Division has addressed since the Commission last met. notina the followina: · That installation of new utility meters at the Temecula Elementary School swimming pools was completed, including a new water meter, gas meter, and electric meter. R: CSC/minutes/101303 . That the carpets were steam cleaned throughout City Hall, the Maintenance Facility, the Temecula Community Center and the Temecula Valley Museum. . That the vinyl in the multi-purpose room at the Community Recreation Center was repaired. . That the room dividers in the Community Recreation Center AN Room and multi-purpose room were reupholstered. . That six malfunctioning speakers for the Old Town sound system were either repaired or replaced. . That the remote City radio repeater site (which was damaged by vandals) was repaired, including new gates, locks, door hardware, some building repairs, and the electrical supply. . That the division coordinated the repair of the City Hall elevator. Development Services Administrator McCarthv provided a brief overview of the various proiects in process. notina the followina: · That at the Children's Museum, the sewer line has been replaced; the sub-flooring has been installed; the firewall will be completed next week; the final phase of the Museum involving Sparks Exhibits will also begin next week; and the Museum should be completed by the end of February. · That the contract for the completion of the Roripaugh Ranch and Johnson Ranch Trails Master Plan will be going to Council on October 22, 2003. · That Pauba Ridge Park located in the Crowne Hill Development will be completin~ the maintenance period this month and will become the City's 28 park. · That authorization to bid for the Pauba Peace Park improvements will be presented to City Council on October 28, 2003. · That staff is currently reviewing the 50-Percent Plan submittal for the Wolf Creek Sports Complex. · That the Household Hazardous Waste Roundup and Community Cleanup will be held on November 8, 2003, from 8:00 a.m. to 2:00 p.m. in the City Hall parking lot (a new location). The location was changed from the Temecula Valley High School in order to avoid the traffic and noise that was generated in the surrounding residential neighborhood. R: CSC/minutes101303 2 Recreation Superintendent Pelletier provided an update on the recreational activities in the Citv. as follows: · That a science themed "Family Fun Night" was held on September 19,2003, at the Community Recreation Center (CRC). With over 100 attendees, the "Family Fun Night" series has been well received and continues to grow in popularity. . That on Saturday, October 18, 2003, a sold-out family excursion to "Disney on Ice" will take place. · That on Friday, October 24, 2003, the Department will again sponsor the "Halloween and Harvest Family Carnival "at Margarita Community Park. Based upon suggestions received last year, the time of the event was returned to 5:00 p.m. to 9:00 p.m. The event will include a coloring contest, costume contest, screaming contest, carnival games, party jumps, face painting, and lots of delicious goodies and guaranteed fun. · That the upcoming holiday annual events are as follows: o Holiday Tree Lighting Ceremony - December 3, Wednesday. o Electric Light Parade - December 4, Thursday. o Holiday Lights and Festive Sights - December 8, Monday. o Winter Wonderland - December 13, Saturday. o Electric Light Bus Tours - December 14, Sunday, and December 17, Wednesday. · That the Department also has some sad news to mention. That Senior Recreation Leader Terry Cole passed away last weekend. Mr. Cole worked at the Mary Phillips Senior Center for about seven years and he will be truly missed. CONSENT CALENDAR None. COMMISSION BUSINESS 1. Bovs and Girls Club Lease Aareement RECOMMENDATION: 1.1 That the Community Services Commission approve the Boys and Girls Club Ground Lease Agreement in its substantial form. R: CSC/minutes 101303 3 Community Services Director Parker presented the staff report of record and advised the Commission that with their approval, the ground lease agreement would be forwarded to the City Council for approval. In response to Commissioner Henz's query regarding Exhibit B, the 1.5-acre parking addition, Community Services Director Parker clarified that the area will be acquired from the Wolf Creek subdivision in order to expand Kent Hintergardt Memorial Park. Responding to Commissioner Henz's inquiry, Community Services Director Parker advised that .25 of an acre is the subject of the lease. Community Services Director Parker further clarified that the increased parking was an item that was negotiated as part of the development agreement with Wolf Creek Master Planned Community. The additional parking was necessary for the park regardless of the location of the Boys and Girls Club; however, given the fact that the Club will be at the park, it will help them to meet the parking requirements at that facility. Commissioner Hogan advised that she is on the fund-raising committee for the Boys and Girls Club and is of the opinion that it is a very worthwhile organization. The Club provides an excellent service to the community by providing a wonderful atmosphere for the community's children. MOTION: Commissioner Hogan made a motion to approve the Boys and Girls Club Ground Lease Agreement in its substantial form. The motion was seconded by Commissioner Henz and voice vote reflected approval with the exception of Commissioner Meyler who was absent. 2. Harveston Public Art RECOMMENDATION: 2.1 That the Community Services Commission approve the Harveston Public Art Program. At the request of Community Services Director Parker, Development Services Administrator McCarthy presented the staff report (per agenda material). Development Services Administrator McCarthy introduced Mr. Matthew Fagan, serving as a representative of Lennar Homes, and Mr. Mark Lenning, Collaborative West (landscape architects), who were present to provide the proposed details of the program to the Commission. Mr. Lenning advised the Commission that Collaborative West has been involved with Harveston as part of their vision team; and via the use of overheads, Mr. Lenning presented the program to the Commission highlighting the proposed art exhibits and their locations. R: CSC/minutes101303 4 For clarification purposes, Community Services Director Parker advised that some of the art will be owned and maintained by the development's homeowner's association while structures on City-owned property will be owned and maintained by the City. Community Services Director Parker opined that the program was of high quality and will enrich the qualify of life and the environment. Further, he thanked Harveston and Lennar for their efforts and noted that they were contributing more art work than required. In response to Commissioner Henz's query, Community Services Director Parker clarified that maintenance of the art pieces would come from the same funds used to maintain the City's park sites (through the City's special park tax). Responding to Commissioner Henz's inquiry, Community Services Director Parker advised that the maintenance cost would be born by all of Temecula's tax payers, not just those in the Harveston development. In response to Chairman Edwards query, Maintenance Superintendent Harrington indicated that he had no concerns regarding the maintenance of the proposed art pieces. Commissioner Hogan inquired as to the relevance of the Mission San Luis Rey as it pertained to Temecula History. Mr. Lenning advised that perhaps the relevance pertained to the importance of the increase in population in the Temecula area at some point in history; and/or, perhaps, the mission was more of a cultural influence to the area; and offered to do further research for clarification purposes. Chairman Edwards stated that Collaborative West has done a terrific job, and opined that in addition to being culturally significant, it was important that the art be interesting. Mr. Jimmy Moore, a representative from the Temecula Arts Council, advised that the Mission San Luis Rey was an important part of the area's history; in fact, at one point in Temecula's history, the City did have a mission as is evidenced by the mission bell exhibited outside the Temecula Valley Museum at Sam Hicks Park. However, (referring to one of the proposed exhibits) the Sante Fe Railroad did not run through the Temecula Valley-it was the Southern Pacific Railroad. Further, Butterfield Stage ran canvas-sided mud wagons not Saratoga wagons (as depicted in one of the proposed exhibits). MOTION: Commissioner Henz made a motion to conceptually approve the Harveston Public Arts Program. Commissioner Hogan seconded the motion and voice vote indicated approval with the exception of Commissioner Meyler who was absent. Again, Chairman Edwards commended Collaborative West for striking a balance between providing art that is interesting and, yet, not an attractive nuisance. R: CSC/minutes101303 5 COMMUNITY SERVICES DIRECTOR'S REPORT Via the use of overheads, Community Services Director Parker reported on the progress of the proposed Veteran's Memorial at the Temecula Duck Pond, as follows: · That the submittals have been narrowed down to two: o "Letters from Home," depicting a soldier in a dugout, looking out over the duck pond, writing a letter home. In the round portion of the monument, genuine letters written by servicemen will be installed. o The second submittal is more traditional. It has a soldier with weapon drawn standing over a fallen comrade. Across the back wall of the monument, emblems representing all branches of the service will be installed. · That the final two submittals were posted on the City's website for approximately three weeks for the purpose of obtaining input from the public. Over 400 response were received. · That the subcommittee held a meeting with the local VFW, American Legion, and a Temecula post officer's club; and their comments were forwarded to each of the artists for the purpose of incorporating their comments into the submittals. · That on October 24, 2003, the artists are to resubmit proposals that incorporate some of these elicited comments and suggestions. · That by early December, it is hoped that a contract will be awarded. Responding to Chairman Edwards query regarding the results of the responses received, Community Services Director Parker advised that there was much support for both submittals. COMMUNITY SERVICES COMMISSIONER'S REPORTS Commissioner Henz reported that he had attended an activity at the Mary Phillips Senior Center and enjoyed it very much; and he suggested that a future center be added to the Capitol Improvement Program (CIP) as in the near future the present facility would most likely reach its capacity. Chairman Edwards suggested that the item be agendized for a meeting in the near future. R: CSC/minutes101303 6 In order to address senior center issues, Community Services Director Parker suggested bringing Recreation Supervisor Adkisson to the next meeting as well as studying the issue for the future CIP process. In response to Commissioner Henz's request, Community Services Director Parker advised that demographic information is readily available and will be shared with the Commission at the next meeting. However, in terms of the present facility, Community Services Director Parker opined that there was still room for growth. In meetings with staff, innovative and non-traditional activities have been discussed in order to the keep the facility alive and fresh, such as: a golf club, a cycling club, an over 55 softball team, etc. For example, Weight Watchers was intentially added to the activities at the senior center because the program was nontraditional and requested by the seniors. Commissioner Hogan advised that last year was the first year that the Temecula Garden Club held its annual flower show at the Mary Phillips Senior Center and it was very well attended; and this year, an even bigger flower show is planned and will include a plant sale. The show attracts people of all ages. Commissioner Henz commented on the quality of the food at the senior center stating that while the food has vastly improved, there is still room for improvement. In response to Commissioner Henz's inquiry, Community Services Director Parker advised that improvements to the Temecula Elementary School pool were part of the Margarita Community Park Project and includes renovations to the pool. Staff is presently working on an amendment to the City's existing agreement with the Temecula Unified School District in which the City will become completely responsible for the utilities, maintenance and schedule, Le.,in essence, the pool will become a City pool. Chairman Edwards advised that according to a year-old agreement with the Temecula School District and Pop Warner Football for the use of the Temecula Middle School field, access through the gates on Camino Alagon would be available; however, these gates were found to be locked. Chairman Edwards requested that staff ensure that the gates be left open as agreed upon and that a status report follow. Community Services Director Parker ensured the Commission that the gates would be left open. Responding to a request from Commissioner Henz regarding the library grant, Deputy Director of Community Services Ruse advised as follows: · That the Library Board will be meeting on October 28, 2003, in order to make the awards. · That many agencies requested that the Board post the rankings prior to the October 28 meeting. In response, the Board has agreed to post the rankings on their website before the close of business on Friday, October 24. R: CSC/minutes101303 7 . That staff is planning to travel to Sacramento on October 28 for the hearing. ADJOURNMENT At 7:06 p.m., Chairman Edwards formally adjourned this meeting to November 10, 2003, at 6:00 p.m., in the City Council Chambers, 43200 Business Park Drive, Temecula. .--)1 ~ g Herman D. Parker, Director of Community Services R: CSC/minutes101303 8