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HomeMy WebLinkAbout111300 CSC Minutes MINUTES OF A REGULAR MEETING OF THE CITY OF TEMECULA COMMUNITY SERVICES COMMISSION NOVEMBER 13, 2000 CALL TO ORDER The City of Temecula Community Services Commission convened in a regular meeting at 7:00 P.M., on Monday, November 13, 2000 in the City Council Chambers of Temecula City Hall, 43200 Business Park Drive, Temecula, California. ALLEGIANCE The audience was led in the Flag salute by Commissioner Nimeshein. ROLL CALL Present: Commissioners Edwards, Henz, Nimeshein, and Vice Chairman Meyler. Absent: None. Also Present: Director of Community Services Parker, Deputy Director of Community Services Ruse, Recreation Superintendent Pelletier, Maintenance Superintendent Harrington, Development Services Administrator McCarthy, Management Analyst Smith, Administrative Secretary Zigler, and Minute Clerk Hansen. PRESENTATIONS Vice Chairman Meyler presented Mr. Bruce Wedeking with a plaque in recognition of his outstanding work in the City of Temecula since 1995, currently serving as the Temecula Community Services Department Maintenance Supervisor. Mr. Wedeking accepted the award with gratitude. PUBLIC COMMENTS No comments. DIVISION REPORTS Maintenance Superintendent Harrinqton provided a brief overview of various proiects that were completed bv the Maintenance Division durinq the month of October. relavinq the followinq: . The North/South restroom building, and the snack bar restroom building were painted. . The North/South ballfield dugouts were painted and re-roofed. R:\CSCmfnutes\101199 . The backstop fencing was repaired at the North/South ballfields. . At Kent Hindergardt Memorial Park four new skylights were installed which had been damaged by vandals. . Efforts were begun to rehabilitate the waterslide at the Community Recreation Center (CRC) pool. . At the CRC, remote timer switches were installed on the heating ventilation and air conditioning systems. . At Pala Community Park, Rancho California Sports Park, and Riverton Park, the shade structures were painted. Development Services Administrator McCarthv provided the followino update reoardino current Community Services proiects: The second Community Workshop was held for the Trails Master Plan on Saturday, October 28th which was extremely successful with an attendance of over 35 people; noted that the results of the survey were discussed and preliminary trails were identified and prioritized; and relayed that the Committee would meet again on December 4, 2000. The Water Park Feasibility Committee met on October 24, 2000; noted that an associated intercept survey was being conducted within the City; and relayed that a Community Workshop has been scheduled for November 27th at 6:30 P.M. in the City Council Chambers at City Hall. The Sports Complex Design Committee held its first meeting on November 7,2000; and noted that the Committee Members provided input to the consultant with regard to desired features currently existing in parks in the City of Temecula. With respect to the Senior Center Project, relayed that the first plan check has been completed. The bid opening for the Rancho California Sports Park Lighting Project would be Wednesday, November 15th, noting the plan to bring a contract forward to the City Council for approval by the end of November. Recreation Superintendent Pelletier provided the followino information reoardino upcomina events and activities: . Staff has been completing the final efforts on the Recreation Brochure, relaying the plan to distribute the brochure in the second week of December. . The draft copy of the City Coloring Book has been completed, relaying that it would be brought before the Commission at the December meeting for review and approval. 2 R:\CSCmlnutes\101199 . The Halloween Spooktacular Event was held on Friday, October 27th, noting that due to potential rain it was held at the CRC, relaying that the event was a success and well-attended; and advised that at next year's event all the contest participants would receive a token of appreciation for their participation. . The Temecula Valley Museum's First Anniversary Event had been well attended, providing an overview of the activities including the staged gunfight, which was a popular attraction. . Provided the following information regarding the December Holiday Events: . The Tree Liohtina Ceremonv (held at the Duck Pond at 6:00 P.M.), and the Electric Lioht Parade (held at 7:30 P.M.) are scheduled for December 1st. . The Holidav Liohts and Festive Siohts Prooram will be held from December 13-31, noting that this year there will also be a tour to visit the winning home sites which is scheduled for December 17th. . The Winter Wonderland Event is scheduled for December 16th at the CRC from 8:00 A.M. to 1 :00 P.M. . For informational purposes, Recreation Superintendent Pelletier noted that the Public Safety Exposition would be held at Chaparral High School on Saturday, November 18th from 7:30 A.M. to 3:00 P.M. For Commissioner Nimeshein, relayed that the main entities organizing the City's Public Safety Exposition were the City Manager's Office, the Police Department, and the Fire Department. Commissioner Edwards noted that last year's event had been spectacular. Vice Chairman Meyler noted that he attended the Temecula Valley Museum Anniversary Event, relaying that the Museum had had an attendance of 12,000 people during the past year; and advised that per conversations with Museum Services Manager Ott, it was noted that the Museum is in need of data related to the history of Rancho California, noting that he had located information that he had stored, inviting the Commission to forward any data they might be in possession of to Museum Services Manager Otto COMMISSION BUSINESS 1. Minutes of October 9. 2000 Commission Meetina RECOMMENDATION: 1.1 Approve the minutes of the October 9, 2000 Community Services Commission meeting. MOTION: Commissioner Henz moved to approve the minutes, as written. The motion was seconded by Commissioner Edwards and voice vote reflected unanimous approval. 3 R'\CSCmlnutesI101199 2. Aooointment of Chairman and Vice Chairman RECOMMENDATION: 2.1 That the Community Services Commission appoint a Commissioner to serve as Chairman from November 1, 2000 to October 31, 2001. 2.2 That the Community Services Commission appoint a Commissioner to serve as Vice Chairman from November 1, 2000 to October 31, 2001. MOTION: Commissioner Henz moved to appoint Commissioner Meyler to serve as Chairman of the Commission. Commissioner Nimeshein seconded the motion and voice vote reflected unanimous approval. MOTION: Commissioner Edwards moved to appoint Commissioner Henz to serve as Vice Chairman of the Commission. Commissioner Nimeshein seconded the motion and voice vote reflected unanimous approval. 3. Aareement for Use of Flood Control Prooertv RECOMMENDATION: 3.1 That the Community Services Commission approve the License Agreement between the City of Temecula and Riverside County Flood Control and Water Conservation District (RCFCWCD), for the use of approximately 33.5 acres of property located adjacent to Jefferson Avenue. Director of Community Services Parker provided an overview of the staff report (of record), highlighting the proposed ten-year License Agreement between the City and Riverside County Flood Control Water Conservation District (RCFCWCD); relayed the recreational uses proposed at the site; advised that the agreement could be terminated with a six-month written notice by either party; via overhead maps, specified the location of the site, the surrounding properties, and the proposed future flood control project (detention facility); for Vice Chairman Meyler, specified the outline of the 33.5 acres; provided an overview of RCFCWCD's entire future flood control project; and relayed alternate flood control sites in other cities that were utilized for recreational uses. In response to Commissioner Edwards queries with respect to Section 8c of the Agreement (regarding provision of an Emergency Aid Station), Director of Community Services Parker noted that numerous stipulations were denoted due to the City's intent to enter into a second agreement with the Temecula Town Association (TTA)), clarifying that the City has no intent of utilizing this site without the second agreement with the TTA, noting that the City would require that TTA had provisions for the Emergency Aid Station. For Commissioner Edwards, Director of Community Services Parker advised that at this point in time the land was vacant, noting that TTA would be responsible for the maintenance of the site; clarified that Section 9 (regarding damage provisions) would pertain to TTA's responsibilities per the upcoming agreement. 4 R:\CSCmlnutes\101199 In response to Commissioner Henz, Director of Community Services Parker relayed that per the agreement with TTA, the TTA would be required to have provision of insurance, naming the City and RCFCWCD as additionally insured; confirmed that the TTA would enter into an agreement with respect to 24.5 of the 33.5 acres, relaying that the intent with the alternate 9 acres was for provision of equestrian uses (i.e., parking, seating, riding rinks, and portable restrooms) for public use at this site, clarifying that the City would be responsible for maintaining the 9-acre portion of the site. Vice Chairman Meyler commended staff for their diligent efforts in forming this agreement with RCFCWCD. For informational purposes, Director of Community Services Parker relayed that legal counsel form the City, as well as Riverside County have reviewed the agreement documentation; and additionally noted that with this agreement there would be no monetary exchange. MOTION: Commissioner Nimeshein moved to approve staff's recommendation. Commissioner Edwards seconded the motion and voice vote reflected unanimous approval. COMMUNITY SERVICES DIRECTOR'S REPORT A. Director of Community Services Parker relayed that Long Canyon Creek Park (the City's 23rd park site) would be dedicated on Tuesday, December 12th at 3:00 P.M., inviting the Commissioners to attend. B. Director of Community Services Parker advised that staff was in the process of negotiating for the design, fabrication, and installation of exhibits for the Children's Museum, providing additional information regarding the process; and relayed the hope of bringing this forward to the City Council for review and approval on the first meeting in December. C. Providing additional information regarding the design process for the future sports complex, Director of Community Services Parker relayed an overview of the discussion topics at the workshop. D. With respect to the new Tot Lot at Rancho California Sports Park, Director of Community Services Parker commended Deputy Director of Community Services Ruse for her excellent work associated with this project. E. Noting the three large Specific Plans that were in the midst of the City's review process (the Lennar, Roripaugh, and Wolf Creek Developments), relayed that staff has been working on each developments' park sites; via overheads, provided a general update regarding the Wolf Creek Project's modifications to the park sites since last reviewed by the Commission; for Commissioner Edwards; confirmed that the plan was still to expand Kent Hindergardt Memorial Park with this particular project plan; and for Commissioner Nimeshein, specified the surrounding properties. 5 R:\CSCmlnutes\101199 COMMISSIONER REPORTS A. Commissioner Edwards commended staff for the great work with respect to the new Tot Lot project. B. With respect to the indoor Spooktacular Event, Edwards relayed that the event had been great fun, noting that it was nice to be indoors and warm. C. Commissioner Henz thanked Recreation Superintendent Pelletier for addressing the issue for next year's Spooktacular Event, conforming that there would be a token of appreciation provided to all contest participants. Recreation Superintendent Pelletier noted that in the midst of changing the site due to the potential for rain this aspect of the event got missed this year. D. With respect to the Master Trails Committee meeting, Commissioner Henz commented on the great input from the community, noting that the consultant had done a wonderful job with respect to the community sessions. E. With respect to the Children's Museum, Commissioner Henz provided an overview of the process of selecting a contractor, noting that he had an opportunity to be involved with the process; and relayed that he was excited about the upcoming Children's Museum Project. F. Commissioner Henz noted that he had attended the Temecula Valley Museum Anniversary Event, relaying that the Museum looked wonderful, commenting on the provision of video histories from residents who have lived in this area numerous years, recommending that there be additional video or audio taped histories produced. In response, Director of Community Services Parker relayed that the consultant had agreed to complete a series of historic videos which have been completed; and noted that the Museum staff has been trained to operate the video equipment, providing additional information regarding the potential for future video interviews. Commissioner Edwards relayed that it was his recollection that the historic video program was an element of the Arts Council Master Plan. Vice Chairman Meyler noted that the Arts Council held a meeting on November 2nd in order to discuss historic preservation issues; noted the potential to set up a Commission for this purpose; and relayed that there would be additional meetings in December and January. G. In response to Vice Chairman Meyler's queries, Director of Community Services Parker confirmed that there would be a December Commission meeting. 6 R:\CSCmlnutes\101199 H. Providing an overview of the Community Service Department issues which were addressed at the October 10, 2000 City Council meeting, Vice Chairman Meyler relayed that following: . That there were discussions regarding the award of a three-year contract for the City brochure, noting the Council's querying of the receipt of solely one bid and the subsequent action to award a one-year contract. In response, Director of Community Services Parker relayed that staff would open the bids again next year. Recreation Superintendent Pelletier provided additional information regarding this year's process, advising that the majority of bids generated from alternate cities were dramatically higher. . Noted that Mayor Stone had recommended that there be an additional Concert on the Green Event, providing additional information. ADJOURNMENT At 7:49 P.M. Chairman Meyler formally adjourned this meeting to December 11. 2000 at 7:00 P.M., in the City Council Chambers, 43200 Business Park Drive, Temecula. an ct~~ Herman D. Parker, Director of Community Services 7