Loading...
HomeMy WebLinkAbout040901 CSC Minutes MINUTES OF A REGULAR MEETING OF THE CITY OF TEMECULA COMMUNITY SERVICES COMMISSION APRIL 9, 2001 CALL TO ORDER The City of Temecula Community Services Commission convened in a regular meeting at 6:00 P.M., on Monday, April 9, 2001 in the City Council Chambers of Temecula City Hall, 43200 Business Park Drive, Temecula, California. ALLEGIANCE The audience was led in the Flag salute by Commissioner Yorke. ROLL CALL Present: Commissioners Edwards, Henz, Hogan, Yorke, and Chairman Meyler. Absent: None. Also Present: Director of Community Services Parker, Deputy Director of Community Services Ruse, Recreation Superintendent Pelletier, Maintenance Superintendent Harrington, Development Services Administrator McCarthy, Management Analyst Smith, Administrative Secretary Zigler, and Minute Clerk Dettmers. PRESENTATIONS Plaque of RecoQnition - Temecula Vallev Museum Staff - MaQQie Allen Accepting the award with gratitude, Ms. Maggie Allen noted what an honor and privilege it is to work at the museum. Plaque of Appreciation Community Services Department Ms. Cathv McCarthv A plaque of appreciation was presented to Ms. Cathy McCarthy for her outstanding work, expressing gratitude for the services she has performed. Plaque of RecoQnition TCSD Maintenance Division Staff Mr. Anthonv Martinez Chairman Meyler presented Mr. Anthony Martinez, from the Maintenance Division Staff, with a plaque of recognition for his diligent efforts in working for the City. (It was noted that an additional presentation was made at a later point in the meeting; see page 11.) PUBLIC COMMENTS No comments. DIVISION REPORTS Maintenance Superintendent Harrinoton provided a brief overview of various proiects that were completed bv the Maintenance Division durino the month of March 2001. relavino the followino: The City Hall's parking lots were sealed and re-striped. At Rancho California Sports Park the Padre Field home run fence was installed. All the sports parks within the City had the ball field fences and backstops repaired in preparation for Little League season. At Margarita Community Park the channel fencing was repaired. At Margarita Community Park and Temecula Elementary School the excess vegetation throughout the drainage channel was removed. The interiors of the restrooms at Rancho California Sports Park, Rancho Vista Fields, Paloma Del Sol Park, Kent Hindergardt Memorial Park, and the Temecula Duck Pond were painted. Approximately 2500 linear feet of deteriorated split-rail fencing along Rancho California Road was removed in preparation for the installation of the plastic split-rail fencing system at the Villages tract. Maintenance Supervisor Harrington noted that there was a minor accident at Rancho California Sports Park, relaying that a man-lift fell over, taking out a light pole, noting that while the electrical contractor suffered a broken nose and broken leg, he was recovering. Commissioner Yorke relayed that the lights at the parks look wonderful. Development Services Administrator McCarthv provided the followino information reoardino current Community Services proiects: Advised that on Saturday, April 21, 2001 the Community Services Department would be hosting a Make a Difference Day, and Household Hazardous Waste Round-up and Community Clean-up; relayed that T-shirts and hats had been provided to Staff . and the Commissioners, noting that these are two separate events that would be held on the same day; specified that Make a Difference Day involves the clean up of a selected site in the City by volunteers, noting that the creek bed adjacent to Old Town was the area that had been selected; and relayed that the Household Hazardous Waste and Community Cleanup would be held from 8:00 A.M. to 2:00 P.M. at Temecula Valley High School in the upper parking lot adjacent to the tennis courts. R:CSC/minutesl040901 2 . Relayed the Children's Museum Subcommittee met on March 19, 2001 and had preliminary discussions regarding a potential theme, and space allocation for the facility, noting that a Community Workshop was scheduled for April 23, 2001 at 6:00 P.M. in the Council Chambers. Noted that a Community Workshop was held for the 40-acre Sports Complex on Saturday, April 7, 2001, with approximately 30 participants in attendance; relayed that although it rained, the participants toured the site via bus transportation, and upon returning to City Hall everyone completed an individual assessment of the site and project itself; and noted that those attending the workshop were divided into three groups and each group sketched a preliminary design indicating what type of amenities were needed for the Sports Complex, which varied slightly. Advised that plan check comments for the Senior Center Expansion have been returned to the consultant, relaying that the Economic Development Agency, who administers the funds for CDGB to be used for this project, would be reviewing the specifications and would potentially be returned next week; and noted the project would be going out to bid approximately one week after receiving final approval, specifying that it would be an approximate 30-day process. Noted that the Chaparral Pool plans are currently being reviewed by Environmental Health; and relayed that DSA had begun the plan check process. Recreation Superintendent Pelletier provided the followino information reoardino upcomino events and activities: Noted that several Staff members attended the California Parks and Recreation Society Conference (CPRS) held in Sacramento, noting that several awards were received by the City of Temecula, listed as follows: two Awards of Excellence, one for the High Hopes Video and the other for the Recreation Brochure; and two Awards of Merit, one for the High Hopes Program, and one for the marketing that had been done through the Museum; and relayed that these awards would be displayed in City Hall or at the associated facility. The Annual Spring Egg Hunt, co-sponsored by Rancon Real Estate, would be held on April 14, 2001, at four different park sites listed as follows: Temeku Hills Park, North South Sports Park, Rotary Park and Paloma Del Sol Park, noting all egg hunts would begin at 10:00 A.M. On May 1, 2001 the Community Services Department will once again host the Annual Volunteer Recognition Event, noting that it will be held at the Community Recreation Center. Staff is preparing a special event to welcome the Vail Ranch Community to the City of Temecula, which would be held on July 1, 2001; noted that the Commission will be updated at the next meeting. . Preparation for the 4th of July festivities are underway, relaying that the day will begin with the annual parade, advising that there will be food, fun, and entertainment at the Sports Park, noting that the evening would conclude with the firework show. R:CSC/minules/040901 3 Advised that the next Recreational Brochure to be sent to the public is on schedule, and will be distributed at the end of May. For Commissioner Henz, Recreation Superintendent Pelletier relayed that for the Egg Hunt Events, the City has four bunny characters and one duck character. COMMISSION BUSINESS 1. Minutes of March 12,2001 Commission MeetinQ RECOMMENDATION: 1.1 Approve the minutes of the March 12, 2001 Community Services Commission meeting. MOTION: Commissioner Henz moved to approve the minutes, as written. The motion was seconded by Commissioner Edwards and voice vote reflected unanimous approval. 2. Paseo Del Sol ConceDtual Master Plan RECOMMENDATION: 2.1 Receive and file a report on a five-acre neighborhood park in the Paseo Del Sol development Director of Community Services Parker introduced Mr. Dean Meyer, who provided information regarding the park plan, noting that the Commission was being requested to select a name for the park. Via overheads, Mr. Meyer presented the Master Plan for the five-acre passive open space park, noting that it was part of the Paseo Del Sol/Paloma Del Sol Specific Plan and the Development Agreement with the City, relaying the park's location on Meadows Parkway; and advised that this park would include 21 parking spaces, two tot lot facilities, a vast open turf area, providing additional information regarding the park. Director of Community Services Parker noted that the plan would encompass the following, a sidewalk that would traverse the entire park, noting that this is a neighborhood facility and there would not be any lights for any type of organized sports, relaying that to the south of the park is an open natural space area that would be maintained by the Paseo Del Sol Homeowners Association; noted that there would be security lighting at the rear of the park; for Commissioner Yorke, reiterated that the fields were not designed as practice fields for organized sports, but could be utilized for sporting activities; for Commissioner Hogan, noted that there were no plans to upgrade the fields in the future; for Chairman Meyler, relayed that there would be age appropriate equipment in the tot lots; and for Commissioner Edwards, confirmed that there would not be any restroom facilities, due to the small size of the park. Clarifying the specific location of the park, Mr. Meyer provided additional information for Commissioner Edwards. R:CSC/minules/040901 4 Since no formal action was required regarding this item, the Community Services Commission now considered Agenda Item Number 2.2. 2.2 Approve a name to be recommended to the Board of Directors for a five-acre park site located on Meadows Parkway in the Paseo Del Sol Development. Director of Community Services Parker requested the Commission to select a name for the park site; relayed that the recommendation would be subsequently presented to City Council, noting that the following names had been suggested: Meado'!Vs Park and Vineyard Park, relaying that an additional list of suggested names from the community was supplied to the Commission. MOTION: Commissioner Henz moved to recommend that the park be named Meadows Park. The motion was seconded by Commissioner Hogan. (Ultimately this motion passed; see below). Commissioner Henz, echoed by Commissioner Hogan, relayed that the name Meadows Parkway was most appropriate due to its location on Meadows Parkway. At this time voice vote was taken, reflecting unanimous approval. 3. Arts Council Cultural Arts Master Plan UDdate RECOMMENDATION: 3.1 That the Community Services Commission receive and file the update on the Cultural Arts Master Plan. Introducing Ms. Martha Minkler, Director of Community Services Parker noted that she would update the Commission regarding the Arts Council's activities. Ms. Minkler, Executive Director of the Arts Council, provided an overview of the goals and objectives for the Cultural Arts Master Plan from December 2000 through April 9, 2001; relayed that the Arts Council is ready to implement the Cultural Arts Master Plan, pending available funding, noting that there had been wonderful press coverage and support from the local newspaper and magazines; and advised that funding had been received for the whole program from Southern California Edison, but due to their recent financial problems that funding is no longer available; and noted that she was currently in the process of writing grant requests. With respect to the Arts in Education Prooram, Ms. Minkler relayed that the Arts Council participated in the following: Organized a four-week Summer Youth Art Institute at Temecula Valley High School and Temecula Middle School. Conducted, with coordination by Temecula Valley Middle School, a contest for artwork to serve as official artwork for the 12th Annual Arts in the Country Festival brochure; noted that the contest was won by Jessica Baker from Margarita Middle School. R:CSC/minutes/040901 5 With respect to the Arts in Public Places Prooram, Ms. Minkler relayed that the Arts Council participated in the following: Interfaced with local residents interested in erecting a bronze statue to honor Mr. John Moramarco Senior. Interfaced with Marian Van Ruiten, owner of a gallery in Sister City Voorburg, Holland to coordinate second annual cultural arts exchange. Director of Community Services Parker noted that an Arts and Open Spaces component had been established as part of the Development Impact Fee, which would potentially be part of Development Agreements in the future; and advised that a component of that has already been established in the Wolf Creek Development Specific Plan. With respect to the Collaboration & Support Service Prooram, Ms. Minkler relayed that the Arts Council participated in the following: Assisted City of Temecula's Old Town promotional effort by promoting their Dixieland Jazz Festival. . Collaborated with Promenade Mall in Temecula to promote the arts by scheduling a week of the Visual Expressions Art Show in the mall. . Co-produced the Temecula Street Painting Festival. Assisted Temecula Ballet by providing funding resources for their grant writer. Assisted West Coast Festival Ballet Theatre by providing volunteers. Assisted Temecula Valley Teacher's Music Association with publicizing group and event information. Assisted the Musician's Workshop with reorganization and promoting their chorus, orchestra, and youth jazz ensemble. Assisted Fine Arts Network/Applause Children's Theatre with announcing audition information. Assisted Temecula Vintage Singers with publicizing April concert. Assisted Temecula Valley Players by announcing audition and event information for "The Music Man". Assisted Dorland Mountain Arts Colony in gaining a wider public recognition by publicizing their Open Studios Program. Assisted Temecula Valley Rose Society by promoting their annual Rose Show during the Arts in the Country Festival. . Assisted West Coast Ballet Theatre with promoting their group through the Arts in the Country Festival 2000. Assisted Gentle Spirit Ranch in publicizing their need for art teacher donations and art supplies for their facility. With respect to the Historic Preservation Prooram, Ms. Minkler relayed that the Arts Council participated in the following: Presided at the meeting where the name, officers and mission statement were determined for the Temecula Valley Historical Society. Assisted with preparation of the goals and objectives for the Temecula Valley Historical Society. Prepared grant requests. . Assisted with recommendation for potential funding sources for Temecula Valley Historical Society. R:CSC/minutes/040901 6 Provided mailing label and data base information for Temecula/Murrieta area for membership campaign. With respect to the Performino Arts Facilities/Communitv Theatre, Ms. Minkler relayed that the Arts Council participated in the following: Served on Board of Theatre Foundation. Promoted support of Theatre Foundation through newsletters. Supported Theatre Foundation fund-raising events. With respect to the Public Involvement Prooram, Ms. Minkler relayed that the Arts Council participated in the following: Redesigned the Arts Council's website and included a resource directory . Produced the seven-week 1ih Annual Arts in the Country Festival showcasing over 700 visual and performing artists Participated in Familiarization tours of Temecula; attended lunch with representatives of State Department of Tourism/lnternational. Spoke on Arts in the City/Arts in the Country Festival 2001 to concierges from San Diego and Orange Counties. Provided information to the Chamber for inclusion in Celebrations California 2001 (published by California Tourism). Regarding the Visual Expressions Art Show for Commissioner Yorke, Ms. Minkler reiterated that the first week of display would be held at the Temecula Museum, and the second week could be at the Promenade Mall. Commissioner Yorke recommended that an area in City Hall be designated for a permanent display area of children's artwork, noting that this would have a significant positive effect when the public visited City Hall, advising that contest art could be displayed; additionally, recommended investigating the local hotels in order to see if there was interest in displaying children's artwork; with respect to funding issues, recommended that the City sponsored events (Le., The Balloon and Wine Festival) have children's artwork displayed on their programs, and that the programs be sold to raise money for the Arts Council's children's art programs, noting that it could be written on the program that the money raised from the sale of these programs would be utilized for children's artwork in the City of Temecula. In response, Director of Community Services Parker noted that he would forward the recommendation to display children's artwork in City Hall. In response to Commissioner Hogan queries, Ms. Minkler noted that the Visual Expression Art Show would be for local artists; and noted that the International Taste of the World Event, sponsored by the Sister Cities, would bring artwork from the Sister Cities, which is where the international component came from; relayed that one of the goals of the Arts Council at the Arts in the Country Festival is to partner with numerous other cultural arts organizations, additionally noting that the goal for the Chalk Painting Festival is to build it into an annual event that draws artists from other areas; for Chairman Meyler, clarified that at this year's Visual Art Show, the flute, dance, and piano competitions would be restricted to Temecula residents only; for Commissioner R:CSC/minutes/040901 7 Yorke, relayed that there have been many scholarships presented, noting that the scholarship program would continue. Ms. Minkler relayed that the website address is available for updates, noting that the address is: www.artsinthevallev.ora. 4. NaminQ of the Temecula Children's Museum RECOMMENDATION: 4.1 That the Community Services Commission approve a name to be recommended to the Board of directors for the new Temecula Children's Museum. Presenting the Staff report (of record), Deputy Director of Community Services Ruse relayed that Staff has been working with the design consultant and the project Subcommittee in developing the theme and exhibit designs for the Children's Museum; requested the Commission to select a recommendation for a name for this facility; relayed that one of the groups working on the project Subcommittee was Kid's Voice, noting that one of their goals was to provide sponsorship and donations within the community for the museum, advising that having a name for the facility was recommended for these fundraising efforts in order to provide an identity for the facility, and to enliven additional enthusiasm within the community; updated the Commission regarding the discussions within the Subcommittee with respect to recommendations for naming the museum, noting the desire to not include the term, "Museum," in the name, advising that the consultant had suggested the name, "The Imagination Workshop," relaying the overall support for this name within the Subcommittee; and noted that the Commissioner's recommendation would be presented to the Community Services District Board of Directors for final approval. Noting that Ms. Mercedes Pujol was a historical figure, Commissioner Yorke recommended naming the facility, "The Mercedes Pujol Children's Art Workshop;" relayed that the location of the museum proximate to Mercedes and Pujol Streets additionally contributed to the appropriateness of this name, and opined that historical aspects should be taken into consideration when selecting a name for the museum. Clarifying that he would prefer to not utilize the name, "The Imagination Workshop," Commissioner Edwards recommended the name, "The Temecula Children's Museum," noting that as a subtitle, "An Imagination Workshop," could be added, reiterating that he did not support naming the facility solely, "The Imagination Workshop," which was echoed by Commissioner Yorke. In order to be able to easily obtain information from directory assistance regarding the location of a children's museum in Temecula, Commissioner Hogan recommended having the word, "Children" included in the name for the facility (preferably at the beginning of the name), advising that additionally this would most likely engender the public to make donations to the facility. Commissioner Henz relayed that he strongly supported the recommendation to name the museum, "The Imagination Workshop," advising that he had served on the Subcommittee which favored this recommendation to the Commission; opined that this R:CSC/minules/040901 8 name represented the pizzazz and creativity planned for this facility, advising that the goal had been to amplify these aspects of the museum, and to avoid selecting a stodgy name; with respect to Commissioner Hogan's comments regarding easily attaining information regarding the facility, advised that the facility could become well known; and requested Staff to apprise the Commission of the Subcommittee's discussions regarding sel!'lcting a name for the facility. Updating the Commission regarding past discussions with respect to recommending a name for the facility, Director of Community Services Parker relayed that with the name, "The Children's Museum," individuals would not know what to expect in the facility, noting the goal to plan an interactive, attention-grabbing, upbeat facility that could attract children and hold their attention; reiterated that while the consultant had recommended the name "The Imagination Workshop," the Subcommittee and Staff wholeheartedly supported this name; noted that there were discussions regarding adding a subtitle, recommending "The Imagination Workshop - A Children's Experience," at a future point; and for informational purposes, advised that the plan was for the museum to be science- oriented with a historical western theme. MOTION: Commissioner Henz moved to recommend naming the facility, "The Imagination Workshop." Chairman Meyler seconded the motion for discussion. (Ultimately this motion failed, see below.) Chairman Meyler recommended adding a subtitle, naming the museum, "The Imagination Workshop - the Temecula Children's Museum," in order to better identify the facility. Concurring with Commissioner Hogan's previous recommendation to utilize the word, "Children," Commissioner Yorke recommended naming the facility, "The Children's Imagination Workshop," which would further designate the facility. In response to Commissioner Yorke's comments, Development Services Administrator McCarthy relayed that per the Subcommittee discussions, it was noted that the word "Children" included in the name could potentially detract young adults (i.e., children from the ages 11-13 years of age) from frequenting the facility. In response, Commissioner Hogan advised that children this age were actually children. Commissioner Henz relayed that the Subcommittee discussions did include utilizing the word "Children," in the subtitle of the museum's name. For Commissioner Edwards, Development Services Administrator McCarthy noted that it was her recollection that the facility in Palm Desert was named, "The Discovery Museum of the Desert" confirming that the word, "Children" was not utilized. Commissioner Yorke, echoed by Director of Community Services Parker, noted the overuse of the word "Discovery" in naming numerous other types of uses. Commissioner Hogan queried whether having a contest to name the facility had been considered. In response, Commissioner Henz noted the desire to name the museum expeditiously due to the upcoming fund raising efforts. R:CSC/minules/040901 9 At this time voice vote was taken reflecting denial of the motion due to Commissioners Edwards, Hogan, and Yorke voting no. Chairman Meyler, echoed by Commissioner Henz, did not support the term "Museum" being in the name of the facility, while not opposing the term being in a subtitle. MOTION: Commissioner Yorke moved to recommend naming the facility, "The Children's Imagination Workshop." The motion was seconded by Commissioner Hogan and voice vote reflected denial of the motion due to Commissioner Edwards, Henz, and Meyler voting no. Reiterating the importance to him of utilizing the word, "Temecula" in naming the facility, Commissioner Edwards noted that he strongly supported the inclusion of the City's name. Commissioner Yorke suggested the name, "The Temecula Children's Imagination Workshop," Chairman Meyler suggesting, "The Imagination Workshop of Temecula". For the Commission, Director of Community Services Parker relayed that this matter could be forwarded back to the Subcommittee. Clarifying his position, Commissioner Edwards relayed that he would not support any name without the use of the word "Temecula," while noting that the fact that the Subcommittee recommended the name, "An Imagination Workshop," was significant in his opinion. For Commissioner Hogan, Commissioner Henz and Staff apprised the Commission of other names the Subcommittee considered, listed as follows: "The Children's Museum," "The Temecula Children's Museum" (noting the ultimate determination to not utilize the words "Museum," or "Children's"), "Temecula's Children's Experience," and "Imagination Workshop of Temecula - A Children's Experience;" and provided additional information regarding the unique features planned for the museum. Relaying that he could support not including the word "Children" in the name of the museum, Commissioner Edwards advised that the name should identify the use in order for information regarding the facility to be easily attained. Chairman Meyler noted that the word "Youth" could be utilized in lieu of the term "Children." Noting that he had visited an alternate children's museum, Commissioner Edwards relayed that although he was not a child, that he had been intrigued with the exhibits, enjoying the experience. Chairman Meyler suggested the name, "Imagination Workshop of Temecula," querying the Commission for input, Commissioner Yorke suggesting, "Temecula Imagination Workshop." MOTION: Commissioner Hogan moved that this matter be forwarded to the Subcommittee. The motion was seconded by Commissioner Edwards and voice vote reflected unanimous approval. R:CSC/minules/040901 10 Commissioner Edwards recommended that in considering the name, that special attention be paid to the first letters of the first few words of the name since the museum may be referenced by these letters. It was noted that Mr. Herrera presented an award to Ms. Gail Zigler at this time. Certificate of Recoonition Communitv Services Ms. Gail Zioler Mr. Raul Herrera, of The Friends of Temecula Library, presented a certificate to Gail Zigler, Administrative Secretary for the Community Services Department, in recognition of the outstanding job she has performed for The Friends of Temecula Library; and relayed that the reason the books drives had been such a success was due to Ms. Zigler's leadership, enthusiasm, innovation, and the that time she gives to The Friends of Temecula Library. COMMUNITY SERVICES DIRECTOR'S REPORT A. Director of Community Services Parker relayed that the workshop for the 40-acre Sports Complex held on April 7, 2001 was successful, updating the Commission regarding the topics of discussion. B. With response to the Temecula Valley Museum, Director of Community Services Parker advised that Mr. Huell Howser, Host of the California Gold Program on PBS, was interested in reporting on a story regarding the Mr. Erie Stanley Gardner Ranch and memorabilia; relayed that he would be at the museum on April 10'h potentially interviewing Museum Services Manager Ott, and taking photographs. COMMISSIONER REPORTS A. With respect to the 40-acre Sports Complex Workshop, Commissioner Yorke relayed that the event had been great fun; and noted the tremendous input from all participants, apprised the Commission of the issues of concern (Le., traffic) and items of discussion; and expressed gratitude for the opportunity to serve on this Subcommittee. Commissioner Edwards congratulated Staff on their choice of workshop facilitators, noting how well-organized and enjoyable it was to attend the workshop. B. Commissioner Hogan presented a brochure from the Temecula Valley Garden Club for the 16'h Annual Flower Show and Plant Sale will be held on April 28, 2001, inviting all to attend; and relayed that this is a non-profit organization, noting that all monies raised would be utilized for student scholarships. C. Commissioner Henz noted that the Bluegrass Festival organized by the Redevelopment Department was outstanding, noting that he had a wonderful time at the event. D. In light of the current power crisis, Commissioner Henz requested that the issue be agendized, specifically regarding a plan to accommodate the potential power outages this summer, querying the impacts related to the energy shortage. R:CSC/minutes/040901 11 Director of Community Services Parker updated the Commission regarding the programs the City has implemented that address the energy issue (Le., sprinkler and light timers). Providing additional clarification, Maintenance Supervisor Harrington noted that the majority of the irrigation systems in the City have a battery back-up system; relayed additional information regarding the provision of water, noting that the water was pumped into the tanks in the evening hours when energy use is lower; and advised that the Duck Pond would not significantly be impacted by the potential energy shortage. Concurring with Commissioner Henz's recommendation, Director of Community Services Parker relayed that Staff would further address this energy issue with the Commission in order to familiarize the Commissioners with the City's existing energy conservation programs. E. For Commissioner Edwards, Director of Community Services Parker relayed that the Economic Development and Community Service Conference would most likely be held in August, advising that when Staff obtains additional information it would be forwarded to the Commission; and relayed that if it was the Commission's desire to attend the CRPS Conference in lieu of the Economic Development and Community Service Conference, the issue could be addressed at a later date. ADJOURNMENT At 7:29 P.M. Chairman Meyler formally adjourned this meeting to Mav 14. 2001 at 6:00 P.M., in the City Council Chambers, 43200 Business Park Drive, Temecula. a'm . A. Meyler, Chairman r-~~~ Herman D. Parker, Director of Community Services R:CSC/minules/040901 12