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HomeMy WebLinkAbout091001 CSC Minutes MINUTES OF A REGULAR MEETING OF THE CITY OF TEMECULA COMMUNITY SERVICES COMMISSION SEPTEMBER 10, 2001 CALL TO ORDER The City of Temecula Community Services Commission convened in a regular meeting at 6:00 P.M., on Monday, January 10, 2001 in the City Council Chambers of Temecula City Hall, 43200 Business Park Drive, Temecula, California. ALLEGIANCE The audience was led in the Flag salute by Commissioner Yorke. ROLL CALL Present: Commissioners 'Edwards, Henz, Hogan, Yorke, and Chairman Meyler. Absent: None. Also Present: Director of Community Services Parker, Deputy Director of Community Services Ruse, Recreation Superintendent Pelletier, Development Services Administrator McCarthy, Management Analyst Smith, Administrative Secretary Zigler, and Minute Clerk Hansen. '(It was noted that Commissioner Edwards arrived at 6:02 P.M.) PRESENTATIONS No comments. PUBLIC COMMENTS Mr. Larry Markham, representing the Los Ranchitos Homeowners Association, noted the discussions with staff regarding the 7.5 acre parcel at the corner of Santiago RoadlYnez Road; relayed that the association desired to work with staff to develop the Master Plan for this particular property which will potentially be a passive/equestrian riding ring facility, noting the goal to have the project placed in the 5-year CIP next year; and for the record, noted the letter dated June 21, 2001 forwarded to Director of Community Services Parker addressing this issue, along with attached sketches of concepts that had been previously discussed. Noting receipt of the referenced letter, Director of Community Services Parker advised that it was staff's opinion that a passive facility would be appropriate for this particular site, relaying that the project would be further investigated as the CIP process approaches which begins in approximately February. R: CSClminutesl091 001 DIVISION REPORTS Development Services Administrator McCarthv provided an overview of the proiects in process. notina the current activity. as follows: . Relayed that the Senior Center Expansion Project was progressing, noting that the grading, the excavation, and the underground work has been completed, and that the slab would be poured tomorrow morning (September 11, 2001) at 6:30 P.M. . With respect to the Chaparral Pool Project, relayed that efforts have been made regarding the relocation of the facilities, noting that the excavation of the two pools has begun. . Advised that the Children's Museum Ad Hoc Subcommittee is scheduled to meet on September 11, 2001 to review additional design concepts from the consultant. . Noted that the Draft Trails Master Plan would be going to the Trails Master Plan Development Committee for review, and would most likely be presented to the Commission in October. For Commissioner Henz, Development Services Administrator McCarthy noted that the Senior Expansion Project was scheduled to be completed at the end of December. Director of Community Services Parker noted that since Maintenance Superintendent Harrington was absent there would be no Maintenance Division Report this evening. Recreation Superintendent Pelletier updated the Commission reaardina Recreational activities and events. as follows: . Noted that the Summer Day Camp Program concluded on August 31st, and that the annual August Concert Series concluded on August 30th which received greater spectator participation than in the past, expressing a special thanks to Administration Secretary Zigler for her efforts regarding the success of this program. . Relayed that on September 5th the last session of swim lessons began, noting that the number of lessons offered throughout the summer was approximately 2,100 lessons. . With respect to the Halloween Spooktacular Festivities, noted that staff is beginning preparations for this popular event which will take place at the Hockey Arena on Friday, October 26th from 6:00-9:00 P.M. at the Temecula Skate Park, advising that if the weather is rainy, the event will be held in the Recreation Center. . Noting that preparations for the Holiday Season were underway, relayed that the annual Tree Lighting Ceremony will be held on November 29th, the annual Electric Light Parade will be held on November 30th, the Holiday Lights and Festive Sights Event will take place from December 11-13, and the Winter Wonderland Event is scheduled for December 15th, advising that each Commissioner would be provided a calendar denoting the December activities. R: CSClminutesl091001 2 Commending staff, Chairman Meyler relayed that he and his wife had attended three of the five Summer Concert Series, advising that he was very pleased. In response, Director of Community Services Parker relayed that the marketing for this program would continue, noting the goal for this program to grow. COMMISSION BUSINESS 1. Approval of Community Services Meetina Minutes RECOMMENDATION: 1.1 That the Community Services Commission approve the minutes of the August 13, 2001 Community Services Commission meeting. MOTION: Commissioner Henz moved to approve the minutes, as written. The motion was seconded by Commissioner Yorke and voice vote reflected unanimous approval. 2. Community Advisorv Committee for the General Plan Update Process RECOMMENDATION: 2.1 That the Community Services Commission appoint a Commissioner to the Community Advisory Committee for the General Plan Update Process. Noting that in March of this year the City Council approved a contract with a consultant to assist in updating the City's General Plan, and in June provided direction to staff regarding forming an advisory committee to assist in the process, Development Services Administrator McCarthy advised that the City Council had requested that each Commission appoint one member to serve on this committee. Senior Planner Hogan provided an overview of the information that would be reviewed with the consultant; relayed that staff would be soliciting the committee's input as well as input from public forums and other community workshops; advised that there would be approximately 3-5 committee meetings starting in December or January, and then lasting over a 3-6 month period; provided an overview of the various members who would serve on this committee; clarified what the General Plan document encompassed which was the future vision for the City, establishing policies for the development of the community; and for Commissioner Yorke, reiterated the estimated meeting schedule. Commissioner Hogan, as well as Chairman Meyler volunteered to serve on this particular committee, Chairman Meyler advising that to the best of his knowledge he was the only Commissioner without an outside assignment at this time. For Commissioner Edwards, Senior Planner Hogan advised that a General Plan is updated on an as-needed basis, relaying that this would be the first comprehensive update since the adoption of the General Plan; and for Director of Community Services Parker relayed that Cotton Bridges Associates is the firm selected to consult during this process. R: CSClminutesl091001 3 MOTION: Commissioner Edwards moved to appoint Chairman Meyler to serve on the Community Advisory Committee for the General Plan Update Process. The motion was seconded by Commissioner Hogan and voice vote reflected unanimous approval. 3. Summer Months and Recreation in Temecula (S.M.A.R.T.l Proaram RECOMMENDATION: 3.1 That the Community Services Commission receive and file this report and video presentation regarding the "Summer Months Activities and Recreation in Temecula (S.M.A.R.T) Program. Recreation Superintendent Pelletier introduced Recreation Coordinator Lawrence who was responsible for the overall planning, programming, and implementation of the S.M.A.R.T Program. Providing an overview of the program, Recreation Coordinator Lawrence advised that per the recommendation of Councilman Stone, the Recreation Department was directed by the City Council to begin a program which would provide youths from the ages of 7- 15 a drop-in program in a neighborhood park near their home; noted that the program began on Monday, June 25th and concluded on Friday, August 17th; advised that with the aid of 12 dedicated recreation assistants and Senior Recreation Leader Hursh, the program was a great success, noting the plethora of positive feedback received by staff from the community; and recognized Senior Recreation Leader Hursh and various recreation assistants who contributed to this program's success; and presented a video which provided an overview of the S.MAR.T. Program, highlighting the five park site locations, the hours, the staff members, the activities, and the sporting events. In response to Chairman Meyler, Recreation Coordinator Lawrence relayed that the number of participants varied from park to park, noting that at some locations there would be an average of 30-40 youths per day, while other site would average 15-25, relaying that participation also varied daily. For Commissioner Edwards, Recreation Superintendent Pelletier clarified that the program concluded on August 17th due to school beginning on the 22nd; for Commissioner Yorke, advised that the program could be expanded next year, depending on funding provisions; and noted that staff was given the recommendation to develop the program in early June, and by June 25th the program was underway. In response to Commissioner Hogan, Director of Community Services Parker confirmed that the video would be submitted for the California Park and Recreation State Award. Expressing thanks to Recreation staff, Commissioner Henz relayed gratitude for their efforts in making Temecula a better place to live. In order to express appreciation, Recreation Superintendent Pelletier presented Recreation Leader Hursh with a Certificate of Appreciation. Additionally, Recreation Coordinator Lawrence recognized Recreation Assistant Mendoza for his perfect attendance, and Recreation Assistants Potoczac, and Wood for their diligent efforts, Director of Community Services Parker adding his thanks for the outstanding work of these individuals, reiterating how quickly this program was developed and implemented. R: CSClminulesl091001 4 The Commission received and filed this report and video presentation. 4. November 12. 2001 Commission Meetina Date Conflict RECOMMENDATION: 4.1 That the Community Services Commission discuss rescheduling or canceling the November 12, 2001 Community Services Commission meeting. Noting that the regularly scheduled November meeting falls on the National Holiday for Veteran's Day, Administrative Secretary Zigler noted the necessity to reschedule or cancel the November meeting; and for Chairman Meyler, relayed that if the November meeting was cancelled the appointment for a new Chairman and Vice Chairman would be agendized for the following meeting. For Commissioner Yorke, Director of Community Services Parker relayed that to the best of his knowledge there were no vital agenda items for the November meeting. MOTION: Commissioner Henz moved to reschedule the November meeting for November 19th. The motion was seconded by Commissioner Yorke. (Ultimately this motion passed; see below.) Chairman Meyler noted that this meeting could be cancelled at a future date if there were no agenda items. At this time voice vote was taken reflecting unanimous approval. COMMUNITY SERVICES DIRECTOR'S REPORT A. Updating the Commission, Director of Community Services Parker relayed that the Parade Guidelines approved by the Commission were presented to the TCSD Board of Directors, advising that the guidelines were not adopted but that staff was directed to continue the program and to develop the rules and regulations as in the past, noting that the number of entries for the 4th of July and Christmas parade were limited, relaying that additionally staff was directed to not allow any type of commercial publicity on the floats. B. In response to Commissioner Henz' request for a report on vandalism issues, Director of Community Services Parker noted that Maintenance Superintendent Harrington would present a report at the October meeting. C. Referencing a recent new article which referred to a Memorial Park in the City of Temecula, Director of Community Services Parker clarified that actually there is no "memorial" park, noting that staff has designated an area in the Rancho California Sports Park for individuals who have requested to plant a tree in honor of one who has passed away. For Commissioner Yorke, Director of Community Services Parker specified the two specific areas in the sport park where memorial items have been placed. R: CSClminulesl091001 5 D. Reiterating that the Children's Museum Ad Hoc Subcommittee would be meeting on September 11, 2001, Director of Community Services Parker relayed that at this meeting a logo, character, and theme would be selected. E. Director of Community Services Parker advised that staff would be accepting nominations for the Wall of Honor through October 29, 2001. F. Noting that staff was currently recruiting for a Museum Service Manager, Director of Community Services Parker relayed that this individual would manager the Children's Museum once it opened, additionally advising that recruitment for an Aquatics Supervisor would begin in the next month, or so. For Commissioner Henz, Director of Community Services Parker advised that the two museums would be operated separately while both managers would report to Recreation Superintendent Pelletier. COMMISSIONER REPORTS No additional comments. ADJOURNMENT At 6:42 P.M. Chairman Meyler formally adjourned this meeting to October 8. 2001 at 6:00 P.M., in the City Council Chambers, 43200 Business Park Drive, Temecula. ~ C-.X'--\~ Herman D. Parker, Director 0 Community Services R: CSClminutesl091001 6