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HomeMy WebLinkAbout020705 CSC Minutes MINUTES OF A REGULAR MEETING OF THE CITY OF TEMECULA COMMUNITY SERVICES COMMISSION FEBRUARY 07, 2005 CALL TO ORDER The City of Temecula Community Services Commission convened in a regular meeting at 6:00 p.m., on Monday, February 7,2005, in the City Council Chambers of Temecula City Hall, 43200 Business Park Drive, Temecula, California. ALLEGIANCE Commissioner Edwards led the audience in the flag salute. ROLL CALL Present: Commissioners Edwards, Fox, Henz, Hogan and Chairman Meyler. Absent: None. PUBLIC COMMENTS None at this time. DIVISION REPORTS Maintenance Superintendent provided a brief report of items addressed since the last Community Services Commission meeting, noting the following: . That the Maintenance Division prepared Harveston Community Park and assisted with the dedication ceremony and Grand Opening events . That the Maintenance Division assisted with the Emergency Operations and storm clean-up associated with the early series of storms in January 2005 . That a new water heater was installed at the Temecula Community Center (TCC) . That the annual service of stoves, ovens and grills at the Community Recreation Center (CRC), Mary Phillips Senior Center, and the Temecula Community Center (TCC) was completed . That the biannual service of emergency stand-by generators at the City Hall Building and CRC was completed . That the main hall lobby and offices at the TCC were painted R: CSC/minules/020705 . That the turf infields on fields one (1) and two (2) at Ronald Reagan Sports Park was renovated, which entailed leveling the infields, and installing new sod. Commissioner Edwards commented on the aesthetics of fields one (1) and two (2) Commissioner Hogan thanked Mr. Harrington for all his efforts with the Harveston Community Park dedication. Recreation Superintendent Pelletier presented a brief report, highlighting the following: . That approximately 300 citizens attended the Harveston Community Park dedication held on Saturday, January 29, 2005 . That staff is currently using its new Recreation Software, Safari . That staff is preparing for the Father and Daughter Date Night, to be held on February 18and 19 of 2005 . That Harveston Community Park will be added to the Spring Egg Hunt sites and that the Egg Hunts will be held on Saturday, March 26, 2005 at 10:00 a.m. at Ronald Reagan Park Sports Park, Paloma Del Sol Park, and Temeku Hills Park. Development Services Administrator McCarthy presented a staff report, highlighting the following: . That grading has begun with the Sports Complex project . That staff has begun working with the County on what is needed for the transfer of the Radhawk Park sites which will be part of the annexation effective July 1, 2005 . That on Saturday February 5, 2005, the City was presented with the Thea Award for the Imagination Workshop, held at the Disneyland Hotel in Anaheim, California. Deputy Director Ruse presented a brief report, noting the following: . That the City Council has approved the plans and specifications for the Temecula Library project; that a letter from the State Office of Library Construction approved staff's plans; that staff will be the officially out to bid in the week of February 14, 2005; and that staff's plan would be to award a contract at the second city Council meeting in March 2005 . That the Community Services Commissioner's will be receiving an invitation to the ground breaking of the Temecula Library to be held on March 31, 2005 at 3:00 p.m. Commissioner Henz expressed Kudos to all involved in the Temecula Public Library project. For the Community Services Commission, Ms. Ruse stated that the Temecula Public Library will be a 16 month project. CONSENT CALENDAR R: CSC/minules020705 2 1. Mercantile Buildina Renovation RECOMMENDATION: 1.1 That the Community Services Commission approves the proposed Design concept and proposed use for the Mercantile Building. Theater Manager Beers provided a report of the proposed design concept and proposed use for the Mercantile Building. The Historic Mercantile building will serve as an entrance and lobby for the Old Town Temecula Community Theater. It is proposed that certain improvements be made to: . Create a ticket office, support offices, and storage space within the building . Create an intimate, Bistro style performance space capable of seating 40 to 50 people at cocktail rounds . Create a gallery space to accommodate visual arts exhibits . Keep the design compatible with the history and flavor of the area . That the building fayade will be recreated to mimic the Mercantile's former luster; that a cluster of old mail boxes will be incorporated into the design of the interior and a period reproduction clock donated to the project by a local service organization will overlook the gallery space. Director of Community Services Parker stated that it is staff's opinion that the floor plan of the Mercantile building will tie into the uses that are identified in the Cultural Arts Master Plan; and that by using the Bistro concept, it would allow for an additional venue for performances and another avenue to enhance the Arts and bring in other types of Artists for small intimate performances. The Community Services Commission expressed excitement with the design concept and proposed used of the Mercantile Building. MOTION: Commissioner Hogan motioned to approve the proposed design concept and proposed use of the Mercantile Building. The motion and seconded by Commissioner Henz and voice vote reflected unanimous aDDroval. 2. Old Town Temecula Community Theater Bookina and Rental Policv RECOMMENDATION: 2.1 That the Community Services Commission approve the attached Booking and Rental Policy for the Old Town Temecula Community Theater (Theater). Theater Manager Beers presented the booking and rental policy fees for the Old Town Community Theater, noting the following: R: CSC/minules020705 3 . That booking priority is based on the intended use of the Theater; that primary priority would go to bookings for the purpose of presenting performing and visual arts events (Booking Tiers 1,2, 3); Secondary priority would go to bookings for the purpose of presenting events other than performing and visual arts events (Bookings Tiers 4 and 5) . That Tier 1 User priority will be given to the City of Temecula (Temecula Children's Museum, Temecula Valley Museum, and Temecula Presents), organizations in partnership with the City to further cultural goals . That Tier 2 Users are other Temecula-based organizations and individuals . That Tier 3 Users are all non Temecula-based organizations and individuals . That for users wishing to present events other than a performing or visual arts event, Tier 4 Users are Temecula-based and Tier 5 Users are non Temecula-based . That all users will be required to use the Theater's Ticket Office services, front-of-house staff, and technical crew; noting that this will ensure that the continuity and quality customer service will be maintained, public relations will be managed, and safety protocols will be enforced . That it will be the users responsibility to advertise, promote, and market its event to the public . That all rental fees, ticket office fees, front-of-house fees, and technical production fees will be based on the residence of the user; that the best rates will go to the Temecula- based non profit users; the second best rates will go to other Temecula-based users; the third best rates will go to non Temecula-based non-profit users; and the forth best rates will go to all other non Temecula-based users. For the Commission, Mr. Parker noted that it is estimated that the annual operation cost for the Theater will be 650 thousand dollars annually but will be off-set by approximately 224 to 230 thousand dollars in revenue annually. Mr. Parker also stated that the fees and poliCies were presented to the Council sub-committee and are supported by them100 percent. MOTION: Commissioner Edwards moved to approve the attached booking and rental policy for the Old Town Temecula Community Theater. Commissioner Fox seconded the motion and voice vote reflected unanimous aooroval. 3. Cancellation of Reaularlv Schedule Commission Meetina RECOMMENDATION: 3.1 That the Community Services Commission cancel the regularly Scheduled Commission meeting on Monday, February 14, 2005. MOTION: Commissioner Henz moved to approve the cancellation of the regularly scheduled Commission meeting on Monday, February 1, 2005. Commissioner Hogan seconded the motion and voice vote reflected unanimous aooroval. R: CSC/minules020705 4 4. Park Tour RECOMMENDATION: 4.1 That the Community Services Commission discuss a date and time for a Commission Park Tour. It was the consensus of the Community Services Commission to schedule the Park Tour for Friday, May 6, at 8:30 a.m. DIRECTOR'S REPORT Mr. Parker noted that there will be a park renaming ceremony on Thursday, March 3 at 2:00 p.m. at the Ronald Reagan Sports Park. Mr. Parker also noted that revenues for the Children's Museum has exceeded staff's expectations. COMMISSIONER REPORTS Chairman Meyler reported that the Temecula Sunrise Rotary Music competition will be held at Chaparral High School on Wednesday, February 9, 2005 at 6:30 p.m. Commissioner Henz, echoed by Commissioner Edwards, gave kudos to the staff of the Children's Museum and staff of the Temecula Public Library. ADJOURNMENT At 7:00 p.m., Chairman Meyler adjourned this meeting to the next regular scheduled meeting on Monday, March, 14 2005, at 6:00 p.m., in the City Council Chambers, 43200 Business Park Drive, Temecula. a~u>-vz~~ Jim yler, Chairman ~~ Herman D. Parker, Director of Community Services R: CSC/minules020705 5