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HomeMy WebLinkAbout080904 CSC Minutes MINUTES OF A REGULAR MEETING OF THE CITY OF TEMECULA COMMUNITY SERVICES COMMISSION AUGUST 9, 2004 CALL TO ORDER The City of Temecula Community Services Commission convened in a regular meeting at 6:00 p.m., on Monday, August 9, 2004, in the City Council Chambers of Temecula City Hall, 43200 Business Park Drive, Temecula, California. ALLEGIANCE Chairwoman Hogan led the audience in the Flag salute. ROLL CALL Present: Commissioners Edwards, Fox, Meyler, Henz, and Chairwoman Hogan. Absent: None. PUBLIC COMMENTS None. DIVISION REPORTS Development Services Administrator McCarthy presented a staff report, noting the following: · That the construction of Harveston Community Park is progressing and will be open in October 2004; . That the Veteran's Memorial is currently out to bid; · That the basketball court lighting project at Vail Ranch Middle School is proposed to take place between Thanksgiving and Christmas of 2004; · That the 43-acre sports complex bid opening is scheduled for September 16, 2004. Maintenance Superintendent Harrington presented an overview of items addressed by the Maintenance Division since the last Community Services meeting, highlighting the following: . That the ball field lamps were replaced at Temecula Elementary School, Temecula Middle School, Paloma Del Sol Park, and Pala Community Park; . That the walkway lighting at Long Canyon Creek was repaired; · That a new time clock was installed for the exterior lighting system at City Hall; R: CSC/minutes/080904 · That numerous lights and fixtures were repaired at Pala Community Park; · That broken windows at the CRC and Temecula Community Center were repaired; · That three custodian positions were recruited and filled; · That a concrete picnic table was installed adjacent to the snack bar at Rancho California Sports Park; . That the Maintenance Division assisted with the work station remodeling at City Hall and Maintenance facility; · That the Maintenance Division continues to work closely with Valley Crest Construction to advise and oversee the construction of Harveston Community Park. Recreation Superintendent Pelletier presented a staff report, noting the following: · That staff is continuing to implement the SMART Program, the Aquatics Program, and the Summer Day Camp Program and insuring that classes and special events offered in the Recreation brochure are underway; and that many of the summer programs conclude on Friday, August 20, 2004; · That the Summer Sunset Concert Series and the Moonlight Movies in the Park Programs have been very well received by the public; · That staff is currently working on the following upcoming events: o The September 11 Remembrance to be held at the Duck Pond; o The November 11 Veteran's Memorial to be held at the Duck Pond; o The Japanese Garden Dedication to be held at the Duck Pond on November 19, 2004; o The Annual Halloween Carnival scheduled for October 29, 2004; o Many other holiday events scheduled throughout the month of December; · That staff will be providing the Commission with a master calendar for the above mentioned events. CONSENT CALENDAR 1. Minutes 1.1 Approve the minutes of the June 14, 2004 Community Services Commission meeting. MOTION: Commissioner Edwards moved to approve item No. 1.1. Commissioner Fox seconded the motion and voice vote reflected aDDroval with the exception of Commissioner Henz who abstained. R: CSC/minutes080904 2 1.2 Approve the minutes of the July 12, 2004 Community Services Commission meeting. MOTION: Commissioner Henz moved to approve Item No. 1.2. Commissioner Fox seconded the motion and voice vote reflected aDDroval with the exception of Commissioner Edwards who abstained. COMMISSION BUSINESS 2. City's Role in Emeraencv ODerations RECOMMENDATION: 2.1 That the Community Services Commission receive and file this information report on the E.O.C. Operation. Assistant to the City Manager Yates relayed that the City of Temecula has an extensive program in place to assist the community and provide emergency services to residents in case of a major citywide emergency or natural disaster. The program provides emergency services, temporary housing and care, Information Systems Operations, emergency response processes and a host of other components. Mr. Yates also explained the four different phases of emergency management which are mitigation, preparedness, response, and recovery. Community Services Parker explained the Community Services Department's role in emergency operations noting the following: · That the Community Services Department distributes supplies, food, and equipment to those in need and meet the needs of those working in the field; · That the Community Services Department opens up housing shelters as needed; · That the Community Services Department assists with transportation needs. Mr. Yates also noted the following: · That the primary emergency operation center is located at Fire Station 84 on Pauba Road; . That the CRC and City Hall is also outfitted to be an emergency operation center; · That staff is of the opinion that they would be prepared to deal with any emergency. Senior Management Analyst Adams noted the following: . That the Temecula Citizen Corps (TCC) is a community-based, volunteer supported organization whose goal is to get our neighborhoods prepared for unexpected situations ranging from natural disasters to terrorist activity, coupled with a neighborhood watch program; · That currently there are 150 TCC volunteers; R: CSC/minutes080904 3 · That during times of non-emergency, volunteers are kept interested in the program by offering training such as first aid CPR, Community Services Response Training (CERT), and that a large part of the training program is grant-funded and that there have been corporate sponsorships as well; . That the TCC will be attending the Safety Expo held at Chaparral High School on November 6, 2004; · That TCC meetings are held every Monday from 7:00 pm to 8:00 pm. For the Commission, Mr. Yates, relayed that there is a limited supply of the medical equipment/supplies at Inland Valley Hospital or the Riverside County Department of Health; that the City has the ability to take over the public access and government channel in an emergency situation and also would be implementing the use of the reverse 911 system; and that City staff practices drills for different disaster scenarios. For the Commission, Mr. Adams noted that the City has invested in supplies and equipment for members of the citizen corps who have completed the required training for CERT and that the City is also a partner with the American Red Cross. . Mr. Parker relayed that in terms of operations and logistics for the employees that are called into work, there is a rotation system which will help to keep a long term situation operating; and that the City is in close communication with the School District, noting that that each and every school is listed, but that in the event of disaster, the primary locations would be opened-up first. Mr. Adams also noted that the communication equipment is tested monthly and that currently the reverse 911 system is checked weekly. 3. Children's Museum UDdate RECOMMENDATION: 3.1 That the Community Services Commission review and file this report on the operations and programming of the Children's Museum. Recreation Superintendent Pelletier presented a staff report (of record), noting the following: . That on June 26, 2004, the Imagination Workshop officially opened its doors to the public; and that throughout the month of July, more than 6,000 patrons have visited Professor Pennypickle's house. Museum Services Manager Allen provided an update on the Children's Museum noting the following: . That for the opening and summer sessions, the Children's Museum is open in four, two hour sessions, Monday through Saturday starting at 9:00 a.m., 11 :30, a.m., 2:00 p.m. and 4:30 p.m.; . That the Museum closes at 6:30 p.m. each day; . That on Sundays, the Museum is open for two, two hour sessions starting at 12:00 p.m.; . That the Museum also offers a scavenger hunt; . That each month a thematic program will be instigated; . That all ages are enjoying the Children's Museum. R: CSC/minules080904 4 For the Commission, Ms. Allen also noted that there have been visitors from San Diego County up to Riverside County and that the Museum has been at full capacity twice. Mr. Parker thanked Ms. Allen and her staff for an outstanding job with the project. DIRECTOR'S REPORT Mr. Parker relayed that it is staff's hope to have the renaming of the Rancho California Sports Park on the September agenda. COMMISSIONER REPORTS Commissioner Henz expressed excitement with the success of the Children's Museum. Commissioner Edwards thanked the City for the opportunity to attend the League of California Cities Conference in Monterey. For Maintenance Superintendent Harrington, Mr. Edwards noted that the freezer at the CRC is out of order. Commissioner Fox noted that the Cultural Heritage Board and Prop. 40 monies are underway. Commissioner Meyler relayed that the General Plan has been completed and will be presented to the City Council, Planning Commission, Public Traffic Safety Commission, and the Community Services Commission. Chairwoman Hogan thanked Mr. Parker and staff for the opportunity to attend the League of Cities in Monterey. ADJOURNMENT At 7:20 p.m., Chairwoman Hogan adjourned this meeting to the next regular scheduled meeting on Monday, September 13, 2004, at 6:00 p.m., in the City Council Chambers, 43200 Business Park Drive, Temecula. c. ~ I\r; VlJ AA _ Fel( a He gan, Chairwoman c-9/5~ Herman D. Parker, Director of Community Services R: CSC/minules080904 5