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HomeMy WebLinkAbout011408 CSC Minutes MINUTES OF A REGULAR MEETING OF THE CITY OF TEMECULA COMMUNITY SERVICES COMMISSION JANUARY 14, 2008 CALL TO ORDER The City of Temecula Community Services Commission convened in a regular meeting at 6:00 p.m., on Monday, January 14, 2008, in the City Council Chambers of Temecula City Hall, 43200 Business Park Drive, Temecula, California. ALLEGIANCE Commissioner Hogan led the audience in the flag salute. Present: Hogan, McCracken, Meyler, and Edwards Absent: Fox PUBLIC COMMENTS None. CONSENT CALENDAR 1. Minutes RECOMMENDATION: 1.1 That the Community Services Commission approve the minutes of the December 10,2007, Community Services Commission meeting. MOTION: Commissioner Meyler moved to approve the Consent Calendar. Commissioner McCracken seconded the motion and voice vote reflected approval with the exceDtion of Commissioner Fox who was absent. COMMISSION BUSINESS 2. 2008 Recvclina and Litter Reduction Calendar Presentation 2.1 That the Community Services Commission recognizes the teachers and students, whose artwork has been selected for the 2008 Recycling and Litter Reduction Calendar. Thanking CR&R the City's franchised solid waste hauler and the State of California Department of Conservation, Development Services Technician Kitchel, advised that without its financial assistance, the project would not have been able to be produced. Ms. Kitchel also thanked Dolores Sanchez-Badillo, of CR&R, administrators and teachers for allowing staff time in its classrooms to complete the project, students who participated in the project; and advised that 450 students submitted posters. R: CSC/minutes/011408 At this time, Chairperson Hogan and Vice Chairperson Edwards presented awards to the following students and teachers: Student Teacher . Brandon Beltran . Chelsie Ahn . Lily Marks . Makaila Rae Arreola . Brynn Sherbert . Megan Miller . Melissa Sagun . Sophia Van Doren . Alexandra Capelouto . Samantha Kryza . Kylie Rhead . Fereshta Rashidi . Kelsea Altheim . Ashley Avina . Grace Warren . Emily Surrell . Genesis Renteria . Amy Groh . Christine Maurer . Angela Quiambao . Savanna Senecal Mrs. Keb Mrs. Saunders Mrs. Stacy Mrs. Holt Ms. Jones Mrs. Burkhardt Mrs. Janert Mrs. Hayes Mrs. Thompson Ms. Gonzalez Browne Mrs. Huhn Mrs. Scott Mrs. Wedertz Mr. Kraft Mrs. Borgeson DIVISION REPORTS Maintenance Superintendent Harrington provided a brief report as follows: . That the Maintenance Division started its winter turf renovation program at several sports parks throughout the City . A new 12 foot fence was installed along the ball-field netting at Ronald Reagan Sports Park . That the tot-lot renovation was completed at Vail Ranch Park to meet ADA ad CPS guidelines . That numerous burnt-out lamps were replaced at various sports parks and school sites throughout the City . That the annual swimming pool preventative maintenance program began at Temecula Elementary School and Community Recreation Center (CRC). For the Commission, Director of Community Services Parker advised that the City received a $25,000 check from the Temecula Valley Soccer Association which helped with winter renovations. With respect to recent heavy rains, Maintenance Superintendent Harrington stated that there was no damage to the field at Ronald Reagan Sports Park, but that there was damage in the parking lot at the Community Recreation Center. R: CSC/minutes011408 2 Mr. Harrington also noted that there are funds in the Capital Improvement Program (CIP) for clearing the creek at the sports park. Development Services Administrator McCarthy highlighted on the following: . That the YMCA will begin its grading process at Margarita Community Park in the next two weeks . That a community workshop for the Youth Master Plan was conducted on December 6, 2007; stated that the consultant presented the draft strategies and received feedback from attendees; advised that the draft will be reviewed by the steering committee and will be brought forward to the Community Services Commission for review at the February 11, 2008, meeting to be followed by the City Council . That ballots for Service level C Election will be mailed this week and will be required to be returned by March 4, 2008 . That the next Household Hazardous Waste Event will be held on Saturday, January 26, 2008, from 9:00 a.m. to 2:00 p.m. . That in November 2007, the Patricia H. Birdsall Sports Park received an award for outstanding new sports facility from Southern California Municipal Athletic Federation; and that the park will also receive an Award of Excellence from the California Park Recreation Society at the annual conference in February, 2008. In response to Commissioner Hogan's query with respect to the Hazardous Waste Collection Event, Ms. McCarthy advised that the event will be hosted by the County of Riverside, but that the City will be assisting in its promotion, via City website and flyers. Cultural Arts Administrator Betz provided the following report: . That the Erie Stanley Gardner Exhibit hosted at the Temecula Valley Museum was well attended . That staff is working on the Immigrant Trail project . That staff is working on obtaining Vail Ranch memorabilia to be displayed at the Temecula Valley Museum which will be brought forward to the City Council for consideration . That holiday productions at the Old Town Community Theater were successful . That the Old Town Community Theater will be receiving two awards at the California Parks Recreation Society Conference . That the Golden Valley Music Society's performances at the Merc were a success . The Imagination Workshop hosted its snow event which was a huge success . That staff is working on the opportunity of forming a partnership with the Temecula Valley Film Festival to host its film festival during the time of the Youth Film Festival. Director of Community Services Parker advised that Recreation Superintendent Pelletier recently completed the issuance and mailing of the Temecula Guide to leisure Activities brochure and are in the process of taking registration. R: CSC/minutes011408 3 3. Library ODerations UDdate RECOMMENDATION: 3.1 That the Community Services Commission receive and file a report on Library operations. Deputy Director of Community Services Ruse advised that the Temecula Valley Library celebrated its first year anniversary and advised that Library will be presented with an Award of Excellence at the California Parks Recreation Society Conference, hosted in February. By way of PowerPoint Presentation, Ms. Ruse highlighted on the following (per handout): . Art Gallery . High Speed Internet workstations and wireless access, free of charge . Community Room . Interactive Family Programs . Multicultural experiences through bilingual programs, activities, and story times . Festive Holiday Programs . Summer Readying Program . Volunteerism . Arts and Crafts Programs . Children's Library . Storytelling Series . Teen Zone Council . The Technology Homework Center . Peer Tutoring . Book discussion groups for adults . Temecula Reads Program Commissioner McCracken relayed his appreciation for the excellent customer service that he receives visiting the library. For Commissioner Edwards, Ms. Rosie Vanderhaak relayed that Fire Station 84 shares its flagpole with the library. Commissioner Edwards stated that it would be his opinion that the Temecula Library would be in need of its own flagpole. In response to Commissioner Edwards, Director of Community Services Parker noted that staff will explore an opportunity to install a flagpole at the Temecula Library. Ms. Vanderhaak advised that the Temecula Public Library is the busiest library is Riverside County. Chairperson Hogan relayed her concern with the lack of parking at the library, and queried how the City will be addressing the situation. R: CSC/minutes011408 4 In response to Chairperson Hogan's concern with insufficient parking at the library, Director of Community Services Parker stated that the solution would be complex; but that staff has had some internal discussion with respect to building a parking lot on the property to the west of the existing parking lot; and noted that staff is considering adding this new parking lot into the CIP. Director of Community Services Parker also stated that because of the popularity of the new library, staff cannot schedule 200 person events at the library and will need to redirect large groups to other City facilities; and that staff will need to modify its rental policy until additional parking could be made available. Ms. Vanderhaak invited the Community Services Commission to a behind the scenes tour at the library. The Community Services Commission thanked Ms. Ruse and Ms. Vanderhaak for their presentation. It was the consensus of the Community Services Commission to receive and file this report. DIRECTOR'S REPORT Director of Community Services Parker wished everyone a Happy New Year and stated that he is looking forward to the City receiving four awards at the California Parks and Recreation Society Conference in February. COMMISSIONER'S REPORTS No reports at this time, ADJOURNMENT At 7:10 p.m. Chairperson Hogan adjourned this meeting to the next regularly scheduled meeting on Monday, February 11, 2008, at 6:00 p.m., in the City Council Chambers, 43200 Business Park Drive, and Temecula. = /~ '{~ Herman D. Parker, Director of Community Services R: CSC/minutes01140B 5