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Home My WebLink About101308 CSC Minutes MINUTES OF A REGULAR MEETING OF THE CITY OF TEMECULA COMMUNITY SERVICES COMMISSION OCTOBER 13, 2008 CALL TO ORDER The City of Temecula Community Services Commission convened in a regular meeting at 6:00 p.m., on Monday, October 13, 2008, in the City Council Chambers of Temecula City Hall, 43200 Business Park Drive, Temecula, California. ALLEGIANCE Chairperson Hogan led the audience in the flag salute Present: Edwards, Fox, Meyler, McCracken, and Chairperson Hogan Absent: None RECOGNITION The following local businesses were recognized for their generous contributions to City events: • California Coast Credit Union • Abbott Vascular • EI Pollo Loco • Baja Fresh • BJ's Restaurant Brewhouse • Chili's Grill and Bar • Rubios Fresh Mexican Grill • Little Ceasar's Pizza • Submarina — Redhawk • Costco • Marie Calendar • Albertsons • Henry's Farmers Market PUBLIC COMMENTS No comments at this time. DIVISION REPORTS Maintenance Superintendent Harrington provided a brief overview of the Maintenance projects completed since the last Community Services Commission meeting: R: CSC/minutes/101308 • That installation of a variable speed motor control system for the swimming pool circulation pump at the Community Recreation Center (CRC) to reduce electrical usage was completed • That staff installed an electric meter at Harveston Community Park which will allow the City to take advantage of a special AL2 rate for area ball field lighting and will result in a $600 to $700 savings per month • That staff worked closely with Rancho California Water District to take advantage of a water savings incentive program that was made available to municipalities • That staff is in the process of evaluating the use of low volume urinals and toilets at various City facilities; noting that there would currently be some installed at the Temecula Community Center (TCC) • That the Old Town Community Theater's main hall and offices were painted and cleaned throughout the building For staff, Commissioner Fox relayed her appreciation of staff taking advantage of energy efficient devices. Development Services Administrator McCarthy highlighted on the following: • That City staff held a kick-off meeting for the Old Town Gymnasium project with the consultants and the Boys and Girls Club; noting that staff will keep the Commission apprised of new information as it becomes available • That work on the Murrieta Creek Trail project continues, advising that landscaping will be installed in 4 to 6 weeks • That staff is currently working on a bike trail and bikeways guide that will display all the bike trails throughout the City • That the TCC expansion bid opening was held September 30`", noting that a construction bid of the project came in under 1.2 million, noting that the contract will be going to City Council at the end of October Recreation Superintendent Pelletier reported the following: • That the annual FIT Finale event was held on Sunday, September 14th and continues to grow in popularity • That the City is hosting two Family Fun Nights: Hula Night and Peltzer Pumpkin Farm • That the annual Halloween Family Carnival will take place on Friday, October 24, 2008, at the Ronald Reagan Sports Park • That staff is working on the next "Guide to Leisure Activities Brochure', and is scheduled to be mailed to Temecula residents in early December • That staff is working on the Christmas Tree Lighting and the Holiday Lights and Festive Sights events Commissioner Fox thanked staff for implementing a special needs group into the FIT program. For the Community Services Commission, Director of Community Services Parker advised that most of the public buildings in the City are equipped with brail scripture, and advised that the City would stand ready to act to add more brail markers on buildings if so requested. R: CSC/minutes101308 2 COMMISSION CONSENT 1. Minutes 1.1 Approve the minutes of the August 11, 2008 Community Services Commission meeting. MOTION: Commissioner Meyler moved to approve the Consent Calendar. Commissioner Edwards seconded the motion and voice vote reflected approval with the exception of Commissioner McCracken who abstained. COMMISSION BUSINESS 2. Library Operations Update RECOMMENDATION: 2.1 That the Community Services Commission receive and file a report concerning operations at the Temecula Public Library Library Manager Vanderhaak provided a staff report (of record), highlighting the main components of staffs report. • That Temecula Valley Unified School District (TVUSD)Technology homework Center offers students help with homework and assignments 20 hours per week • That the peer tutoring program supported by TVUSD has been launched and has been well utilized • That the "Temecula Reads, Temecula writes" program sponsored by the Friends of the Temecula Libraries has also been well attended • That there is a new teen program designed to engage older youth in fun literacy activities • That the children's summer reading program was successful • That staff has planned for a new year-round reading club for children 9-12 years of age called "Book Buzz Club" • That the library will host a Mystery Night for teens on Thursday, October 30th • With respect to emergency situations in the City, the library will utilize the new A.M. 1610 radio station to delivery emergency information to the public • That staff is currently working on bolstering partnerships with local businesses in the area • That the library has implemented a program that will delivery library books to students at school if they are unable to access the library • That the Grace Mellman Library will host a book sale, advising that gently used books are sold in order to purchase new books for the library • That the library also established a Roripaugh Family Foundation which has funded teen programs • That the Temecula Chamber of Commerce started their business partners and learning program which also has been a success • That the children's programs are a huge success at the library • That teens are able to receive community service hours by volunteering at the library • That the coffee cart is up and running and doing well R: CSC/minutes101308 3 • That the library's hardest challenge would be to acquire enough library books and materials to meet the needs of the community • That the library continues to strive to exceed visitor expectations For the Commission, Director of Community Services Parker stated that the Information System's Department will oversee the installation and operation of the AM 1610 radio at the library, advising that this will be highly publicized. Commissioner Edwards expressed concern with the navigating device on the kiosk that serves in the research section, noting that it would be his opinion that the keyboards should be updated. In response to Commissioner Edwards' concern, Ms. Vanderhaak stated that although she has not received any complaints with respect to the keyboards, she will have staff explore this issue. Chairperson Hogan highly commended Ms. Vanderhaak and staff for the efforts that have been put forth to ensure success at the library. Relaying her opinion, Chairperson Hogan noted that in an effort to collect gently used books, perhaps collection bines could be placed throughout the community for easy drop and collection. 3. Youth Media Arts Festival RECOMMENDATION: 3.1 That the Community Services Commission receive and file a report on the upcoming City of Temecula Youth Media Arts Festival held at the Old Town Temecula Community Theater Cultural Arts Administrator Betz, by way of PowerPoint Presentation, provided a staff report and showed some "behind the scenes" photos of filmmakers at work. The Community Services Commission thanked Mr. Betz for his presentation. It was the consensus of the Community Services Commission to receive and file this report. 4. Ronald Reagan Sports Park Roller Hockey Rink Rehabilitation 2008 RECOMMENDATION: 4.1 That the Community Services Commission receive and file a report on the Ronald Reagan Sports Park Roller Hockey Rink Rehabilitation By way of overheads, Maintenance Superintendent Harrington provided a brief staff report (of record). It was the consensus of the Community Services Commission to receive and file this report. R: CSC/minutes101308 4 5. Commission Volunteers Needed for 2009 Recycling Calendar RECOMMENDATION: 5.1 That the Community Services Commission selects two (2) Commissioners to serve as judges to select posters for the 2009 Recycling Calendar. Commissioner McCracken and Chairperson Hogan volunteered to serve on the judging panel. DIRECTOR'S REPORT Director of Community Services Parker noted that the anchor performance at the Theater was a sell out, and advised that beer and wine is now available for purchase at the theater during events. COMMISSIONER REPORT A. Commissioner McCracken gave kudos to staff for all their efforts. B. Commissioner Meyler also commended the anchor performance at the Theater. C. Commissioner Fox relayed her appreciation of the Hot Rod Run Show. D. Commissioner Edwards also noted that he had a good time at the Hot Rod Run Show and gave special kudos to Administrative Assistant Zigler and Patron Coordinator Barnett for their ongoing hard work and dedication to the City ADJOURNMENT At 7:15 p.m. Chairperson Hogan adjourned this meeting to the next regularly scheduled meeting on Monday, November 10, 2008, at 6:00 p.m., in the City Council Chambers, 43200 Business Park Drive, and Temecula. JFeliiiHd Chairperson Herman D. Parker, Director of Community Services R: CSC/minutes101308 5