HomeMy WebLinkAbout10-045 CC Resolution RESOLUTION NO. 10-45
A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF TEMECULA ADOPTING THE FY 2010 -11 ANNUAL
OPERATING BUDGET AND ESTABLISHING CONTROLS
ON CHANGES IN APPROPRIATIONS
THE CITY COUNCIL OF THE CITY OF TEMECULA DOES HEREBY RESOLVE
AS FOLLOWS:
Section 1. That certain document now on file in the office of the City Clerk of
the City of Temecula entitled "City of Temecula Annual Operating Budget Fiscal Year
2010 -11" is hereby adopted.
Section 2. That the following controls are hereby placed on the use and
transfers of budget appropriations:
A. No expenditure of funds shall be made unless there is an unencumbered
appropriation available to cover the expenditure.
B. The Department Director may prepare a transfer of appropriations within
departmental budget accounts, with the approval of the City Manager.
C. The City Council must authorize transfers (appropriations) of funds from
the Unreserved Fund Balance and transfers between departmental budget accounts.
D. The City Council must authorize any changes to the Schedule of
Authorized Positions.
E. The City Manager may authorize expenditures of funds in amounts up to
$30,000. Any expenditure of funds in excess of $30,000 requires City Council action.
F. Pursuant to Section 3.32.050 of the Municipal Code, the City Manager
may authorize Public Works contracts in amounts up to $30,000. Any expenditure of
Public Works funds in excess of $30,000 require City Council action, except that the
City Manager may approve change orders on Public Works contracts approved by the
Council in amounts up to the project contingency established by Council.
G. Pursuant to Section 3.28.130 of the Municipal Code, the City Manager
may authorize purchases of supplies and equipment in amounts up to $30,000. Any
purchases of supplies and equipment in excess of $30,000 shall be awarded to the
lowest responsible bidder pursuant to formal bid procedures and require City Council
action, except that the City Manager may approve change orders on purchases of
supplies and equipment approved by the Council in amounts up to the contingency
established by Council.
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H. Pursuant to Section 3.28.250 of the Municipal Code, purchases of
supplies and equipment of an estimated value of $30,000 or less, may be made by the
purchasing agent in the open market pursuant to the procedure prescribed in Sections
3.28.260 through 3.28.280 and without observing the procedure prescribed in Sections
3.28.130 through 3.28.240; provided, however, that all bidding may be dispensed with
for purchases of supplies and equipment having a total estimated value of $5,000 or
less.
I. Appropriations for grant funded programs for FY 2009 -10 which have not
been expended or encumbered, are hereby carried over for the applicable grant
program to the FY 2010 -11.
Section 3. Outstanding encumbrances shown on the City books at June 30,
2010, are hereby appropriated for such contracts or obligations for FY 2010 -11.
Section 4. There are numerous occasions when small dollar valued purchases
must be made for or on behalf of the City; and it is appropriate that a petty cash fund be
used to provide for the purchase of these smaller dollar valued items; now, therefore,
the City Council of the City of Temecula does hereby resolve, determine, and order as
follows:
A. There is hereby established a renewable petty cash fund to be maintained
in the Finance Department.
B. The imprest balance amount of the petty cash fund shall be $3,000.
C. Vouchers, receipts, or other evidence of payment shall be required before
reimbursement shall be made from said petty cash fund, in such form as shall be
required by Director of Finance.
Section 5. The City Clerk shall certify adoption of the resolution.
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PASSED, APPROVED, AND ADOPTED by the City Council of the City of
Temecula this 8th day of June, 2010.
i
i
Jeff Comerchero, Mayor
ATTEST:
Susan . Jones MMC
City Cl e k
[SEAL]
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STATE OF CALIFORNIA )
COUNTY OF RIVERSIDE ) ss
CITY OF TEMECULA )
I, Susan W. Jones, MMC, City Clerk of the City of Temecula, do hereby certify that
the foregoing Resolution No. 10 -45 was duly and regularly adopted by the City Council of
the City of Temecula at a meeting thereof held on the 8th day of June, 2010, by the
following vote:
AYES: 4 COUNCIL MEMBERS: Edwards, Naggar, Washington,
Comerchero
NOES: 0 COUNCIL MEMBERS: None
ABSENT: 1 COUNCIL MEMBERS: Roberts
ABSTAIN: 0 COUNCIL MEMBERS: None
Susan . Jones, MMC
City Clerk
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