HomeMy WebLinkAbout89-23 CC ResolutionRESOLUTION NO. 89-23
A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF TEMECULA AWARDING CONTRACT FOR AUDIO
VIDEO TAPING
The City Council of the City of Temecula finds as follows:
WHEREAS, the City of Temecula, California was incorporated on December 1,
1989; and
WHEREAS, the City Council desires to provide audio and video tapes of Council
meetings for the purpose of providing a record for the public;
WHEREAS, DAVLIN has presented a proposal for providing taping services at each
official City meeting;
NOW, THEREFORE, The City Council hereby accepts the proposal of DAVLIN
for providing audio and video taping of meetings at prices indicated in his proposal
dated November 28, 1989 as modified and attached hereto as Exhibit "A".
ADOPTED AND APPROVED this 12th day of December, 1989.
Ron J. Parks, Mayor
ATTEST:
Frank Aleshire, City Clerk
Resos 89-23
STATE OF CALIFORNIA)
COUNTY OF RIVERSIDE) SS
CITY OF TEMECULA )
I, F.D. Aleshire, City Clerk of the City of Temecula, HEREBY DO CERTIFY that the
foregoing Resolution NO. 89-23 was duly adopted at a regular meeting of the City Council of
the City of Temecula on the 12th day of December, 1989, by the following roll call vote.
AYES: 5
COUNCILMEMBERS:
Birdsall, Lindemans, Moore, Mufioz,
Parks
NOES:
0 COUNCILMEMBERS: None
ABSENT: 0 COUNCILMEMBERS: None
Frank Aleshire, City Clerk
Resos 89-23
EXHIBIT "A "
Audio-Video Productions
Broadcast Media Sales
November 28, 1989
Mr. Frank Aleshire
Temecula City Hall
Temecula, CA. 92390
Dear Mr. Aleshire,
Per your request, I have developed the figures on both the
equipment and labor necessary to electronically record the public
meetings of our new City. My understanding of the wishes of the
City Council are as follows: a) each and every City Council meet-
ing shall be videotaped, with one videocassette copy being stored
for posterity, and one copy delivered to Inland Valley Cable TV
for broadcast. b) each and every City Council meeting shall be
recorded on audio tape for the purpose of public review, archive,
written transcription, etc. c) each and every Planning Commission
meeting shall be recorded on audio tape for the purpose of public
review, archive, written transcription, etc. The schedule decided
upon at a Council workshop was to have the City Council meet every
2nd and 4th Tuesday of each month at 7 PM, and having the Planning
Commission meet every 1st and 3rd Tuesday of each month. If there
are any changes to this schedule, please let me know at your earli-
est convenience.
Having produced the three Candidate Forums for the Chamber of
Commerce Legislative Committee, we are very excited to have been
asked to continue providing audio and video production services to
the City of Temecula. We invite comparison of our pricing against
all other professional production companies, and feel confident
that our quotes are the very best.
Following is the equipment and personnel Davlin will provide:
Multiple Color Video Cameras with fluid head tripods
Camera Control Units
Video Switcher/SEG
Color Video Monitors
3/4" and 1/2" Video Recorders ........... rental value $1410.00
Condensor Microphones with stands (7)
Audio Mixer
Audio Recorders ........................
rental value $ 950.00
personnel (City Council)
5 hours each meeting (includes set-up and tear down)
with 3 technicians (director, camera operators)...
personnel (Planning Commision)
4.5 hours each meeting, with 1 audio technician...
$ 600.00
$ 180.00
39197 Via La$ $intras · Murrieta, CA 92362 · 714-677-3259
pg. 2
All necessary wires, cables, etc. are provided including any
special TV lighting as needed.
Although the total cost of the above equipment and personnel
is $3140.00, Davlin will commit to providing all this for $1500.00
per month based on a one year contract with options for additional
years. All 'Master Tapes' will remain the sole property of the City
of Temecula as per request.
Thank you and the entire City Council for this opportunity to
document a piece of history that generations to come will have the
chance to review and relive.
Sincerely,
David C. Lines
December 7, 1989
Value per meeting:
City Council audio and video $600.00
Planning Commission audio only $150.00
3/4" Broadcast Tape Stock
($600.00 value) - one time per year - $300.00
No charge for audio or VHS tape.