HomeMy WebLinkAbout91-015 CC ResolutionRESOLUTION NO. 91-15
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
TEMECULA PROVIDING FOR THE ESTABLISHMENT OF
PERSONNEL POLICIES
WHEREAS, pursuant to the authority under Chapter 2.08.060 of the City's Municipal
Code, the City Manager has the authority to hire, set salaries and adopt personnel policies; and,
WHEREAS, the City Manager has recommended and the City Council now wishes to
adopt those policies as identified below;
NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Temecula
as follows:
SECTION 1. The attached list of Position Titles and Salaries (Exhibit A) is hereby
adopted pursuant to Section 45001 of the California Government Code. Such list is attached to
this Resolution and incorporated herein by this reference.
SECTION 2. The list of Position Titles and Salaries shall become effective immediately
and may be thereafter amended.
SECTION 3. The City Manager shall implement the above list of Positions Titles and
Salaries and has the authority to select and appoint employees in accordance with the City's
personnel policies.
SECTION 4. All prior resolutions and parts of resolutions in conflict with this Resolution
are hereby rescinded.
PASSED, AND ADOPTED by the City Council of the City of Temecula at a regular
meeting held on the 29th day of January, 1991.
Ronald J. Parks, Mayor
ATTEST:
[SEAL]
City Clerk
Resos 91-15
STATE OF CALIFORNIA)
COUNTY OF RIVERSIDE) SS
CITY OF TEMECULA )
I HEREBY CERTIFY that the foregoing Resolution was duly adopted by the City Council
of the City of Temecula at a regular meeting thereof, held on the 29th day of January, 1991, by
the following vote of the Council:
AYES: 4 COUNCILMEMBERS: Birdsall, Moore, Lindemans,
Parks
NOES: 1
COUNCILMEMBERS: Mufioz
ABSENT: 0 COUNCILMEMBERS: None
J~reek, City Clerk
Rems 91-15
# of
Positions
2
1
1
1
7
1
1
1
2
3
1
1
1
1
1
5
0
1
1
1
1
1
1
2
1
1
1
12
2
2
1
0
3
1
2
1
2
Exempt/
Non-exempt
NE
NE
NE
E
NE
E
NE
E
NE
NE
E
E
E
E
NE
E
E
E
E
E
E
E
E
NE
E
NE
E
NE
NE
NE
E
E
NE
E
NE
NE
E
67
?/ -': >
CITY OF TEMECULA
Authorized Positions. Titles and Salary Ranges
Attachment I - Exhibit A
Title
Account Clerk
Accountant
Account Technician
Administrative Assistant
Administrative Secretary
Asst. City Mgr./Dir. Admin. Services
Assistant Planner
Assistant to the City Manager
Associate Planner
Building Inspector
Chief Accountant
Chief Building Official
City Clerk
City Manager
Code Enforcement Officer
Councilmembers
Deputy City Clerk
Director of Community Services
Director of Planning
Executive Secretary
Finance Officer
Information Systems Manager
Maintenance Supervisor
Maintenance Worker
Management Analyst
Minute Clerk
Network Administrator
Office Assistant
Planning/Building Technician
Recreation Leader
Recreation Superintendent
Recreation Supervisor
Secretary
Senior Accountant
Senior Building Inspector
Senior Maintenance Worker
Senior Planner
Minimum Maximum
$1,600
$2,498
$1,993
$2,105
$1,702
$5763
$2,464
$2,807
$2,885
$2,431
$3,377
$5,236
$4,148
$2,193
$ 300
$2,414
$5,236
$5,236
$2,285
$5,236
$4,148
$3,331
$1,667
$2,498
$1,454
$2,498
$1,303
$2,193
$1,424
$3,331
$2,533
$1,454
$2,788
$2,675
$1,926
$3,424
$1 993
$3 111
$2 481
$2 621
$2 120
$7 176
$3 068
$3 495
$3592
$3 027
$4 2O5
$6 519
$5 165
$2,731
$ 300
$3,006
$6,519
$6,519
$2,846
$6,519
$5.165
$4. I48
$2.076
$3.111
$1.811
$3.111
$1.624
$2.731
$1,774
$4,148
$3.154
$1.811
$3,471
$3.331
$2 398
$4 236
Revised 1/22/91
City of Temecula
CITY CLERK
Under administrative direction to plan, organize and manage the City Clerk's Office; to codify
and maintain official City records; to coordinate administrative preparations for City Council and
other official City meetings; to prepare and certify official City documents; to administer City
elections and coordinate ballot measures related to City issues, and; to do other work as
necessary or required.
Di~inguishin~ Characteristics
This is a one position, department head classification which reports to the City Manager. In
addition to managing the City Clerk's Office, an incumbent is a member of the City's
management team and is expected to actively participate in managing a wide variety of City
issues.
Examples of Exoected Job Results
The actual work performed by an incumbent in this class will vary depending upon the needs
of the City. Typically, the City expects an incumbent to provide services and performance
results such as, but not limited to:
Custodian of city Records - Maintains official records of City business in accordance
with federal, state and local requirements by (a) establishing and administering policies,
procedures and methods for creating, receiving, recording and storing official documents
and other materials, Co) attesting and/or certifying the authenticity of documents and
copies, (c) preparing official minutes, minute orders, resolutions, ordinances,
proclamations and other official City documents, (d) securing, storing and releasing
security bonds in accordance with established procedures, (e) receiving, opening and
certifying official bids.
Citv Council A~,enclas - Plans, coordinates, develops and prepares an agenda for City
Council meetings by (a) participating in management planning meetings to identify
potential agenda items, Co) providing input and direction regarding agenda submittal
requirements, (c) drafting or editing and approving draft resolutions and ordinances to
be included in agenda packets, (d) communicating with the City Council, City Manager
and other City officials, the public, the press and others regarding the status of current,
proposed and past agenda items, (e) preparing action item and follow-up lists to assure
proper implementation of approved, modified or rejected agenda items, (0 assuring the
accurate computer and hard copy storage of agenda materials and related documents,
City of Temecula
City Clerk - Page 2
(g) supervising staff involved in preparing and processing the City Council agenda.
Following similar steps, an incumbent prepares and processes or supervises the
processing of the agenda for special City Council meetings, Temecula Community
Service District meetings and other special meetings.
o
Meeting Minutes - Prepares accurate and official minutes of City Council meetings by
(a) taking and transcribing meeting notes, (b) providing impromptu read back of notes
as requested to assist meeting participants, (c) transcribing notes to prepare draft and
final meeting minutes, submitting minutes to the City Council for approval, (d)
distributing minutes. The City Clerk also supervises the preparation of minutes for
official City Commissions and Committees.
Elections - Plans, processes and administers municipal elections and election related
matters by (a) preparing and distributing candidate information packets, Co) receiving and
filing financial disclosure statements, (c) coordinating ballot initiatives and referendums
and submitting them to the County Registrar of Voters in accordance with applicable
requirements, (d) maintaining current knowledge of Election Code, Fair Political
Practices Commission and other related election requirements in order to properly
process election matters and assist voters, candidates, the press and others, (e) registering
voters or supervising voter registration, (f) verifying petition signatures, (g) administering
and filing the oath of office.
Supervision of Staff - Supervises staff assigned to the City Clerk's Office by (a)
selecting and training administrative, support and other staff, (b) setting priorities,
scheduling work deadlines and following-up to assure the timely completion of work
assignments, (c) preparing staff performance reviews, taking disciplinary action as
necessary and assuring compliance with City Personnel Policies.
o
Management of the City Clerk's Office - Plans, organizes and manages the City
Clerk's office by (a) establishing and administering policies, procedures and methods for
providing City Clerk services, (b) preparing, submitting and administering operating and
capital equipment budgets, (e) assuring compliance with applicable administrative,
financial and other City policies, (d) researching, recommending and implementing
solutions for equipment, computer software, supply and other material and/or system
needs, (e) maintaining current knowledge of applicable federal, state, local and other
requirements to assure the efficient and effective operation of the City Clerk's Office.
Management Team Member - Serves as an active member of the City's management
team by (a) actively participating in management meetings regarding a wide variety of
City business issues, (b) serving as a spokesperson for the City regarding issues related
to the City Clerk's office and other official city business, (¢) assisting the City Council
and the City Manager regarding confidential or sensitive issues, (d) performing special
City of Temecula
City Clerk- Page 3
projects or assuming responsibility for other functions as needed to assure the effective
and efficient operation of City services.
Tvoical Oualification~
Education - Graduation from an accredited college or university with a B.A. Degree in public
or business administration or a related field. (The education requirement may be substituted
with four years experience as required below.)
Exi~erience - Increasingly responsible clerical experience which involved creating, maintaining
and certifying official records and information for a public or similar organization.
Knowled~,e of - Principals and practices of municipal records systems and state, federal and
local laws relating to City Clerk duties; procedures for administering municipal elections; the
organization and function of City government; modern office practices, procedures, systems and
equipment.
Ability to - Establish and maintain complex records and filing systems; organize work and meet
deadlines; establish and maintain working relationships with other employees and the public and
deal with public relations problems courteously and tactfully; take shorthand or speed writing
notes at public meetings involving a wide variety of municipal government topics and multiple
speakers; transcribe shorthand or speed writing notes and prepare official minutes, resolutions
and ordinances; plan, organize and conduct municipal elections; coordinate the preparation and
approval of official documents and records with the City Attorney, other City departments and
the City Council; interview, select, train and supervise employees.
.~,~j]eei,-I R,,q,,!rements
Certification by the International Institute of Municipa~ Clerks as a Certified Municipal Clerk
is desirable.
Physical Class: Office
Valid California Driver's License may I~ required
FLSA: Exempt