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HomeMy WebLinkAbout92-80 CC ResolutionRESOLUTION NO. 92-80 A RF~OLUTION OF THE CITY COUNCIL OF THE CITY OF TEMECULA ADOPTING GUIDELINES FOR THE TRANSACTION OF BUSINESS OF THE TEMECULA PUBLIC/TRAFFIC SAFETY COMMISSION THE CITY COUNCIL OF THE CITY OF TEMECULA DOES RESOLVE AS FOLLOWS: Section 1. The Temecula Public/Traffic Safety Commission shall conduct business in accordance with the following guidelines. A. PURPOSE The purpose of these guidelines is to provide comprehensive, workable guidelines for the transaction of the business of the Public/Traffic Safety Commission. These guidelines are not intended to contradict any applicable state or local law or regulation, and to the extent any inconsistency exists, the state or local law shall control. Except as otherwise provided by law, the failure by the Commission or any member thereof to follow the guidelines set forth herein shall not invalidate any Commission action. B. DLITIFS AND RFSPONSIBII.ITIFS The duties of the Public/Traffic Safety Commission shall be those prescribed by Resolutions adopted by the City Council. The Commission shall advise the City Council on all matters subject to the jurisdiction of the Council pertaining to public and traffic safety. C. MEMRERSHIP The Commission, as provided by ordinance, shall be composed of seven (7) members, not officials or employees of the City, appointed by the Council, to serve staggered terms, said terms to be determined by the City Council. The Public/Traffic Safety Commission shall utilize such advisers at its meetings as are necessary to conduct business. The Commission members shall serve the City as a whole, shall represent no special group or interest, ans shall publicly state when interested in a matter before the Commission and disqualify him or herself when required. Resos 92-80 -1- D. OFFICERS no The Officers of the Commission shall consist of a Chairman and Vice- Chairman. The Chairman and Vice-Chairman shall be elected annually at the first meeting by a majority of the Commission. The Chairman and Vice-Chairman shall hold their respective offices until the next annual meeting after election and until their successors are elected. Vacancies in the offices of Chairman and Vice-Chairman shall be filled from the membership of the Commission by an election held at the first meeting following the creation of the vacancy. DUTIFS OF OFFICERS The Chairman shall preside at all meetings of the Commission. The Chairman may present to the Commission such matters as the Chairman deems necessary, and shall not be required to vacate his or her Chair for the purpose of actively discussing (as a member of the Commission) an item on the agenda or a subject for review, discussion and/or recommendation by the Commission. The Chairman (and the Commission) shall follow the City Council Rules of Procedure, latest revision, on all questions of procedure and parliamentary law not covered by these rules and regulations. The Chairman shall exercise fn'm control and direction during the course of any Commission meeting or hearing. No member of the Commission or of the general public shall address the Commission until recognized by the Chairman. The Chairman shall exercise general supervision over the business papers and property of the Commission, and shall execute all resolutions on behalf of the Commission; the same to be attested by the City Clerk. In the absence of the Chairman, the Vice-Chairman shall perform all duties of the Chairman. The Commission shall elect a temporary Chairman from the members present in the event that both the Chairman and Vice-Chairman are absent. Re,os 92-80 -2- F. MEETINGS The Commission shall establish a regular date, time, and place for Commission meetings, which shall be open to the public. Said meetings shall occur no less frequently than once a month. However, the Commission may adjourn to any other location within the City. On such adjournment, the City Clerk shall cause to be posted on the door of the Council Chambers a notice of the other location and the time thereof. In the event that the date of any regular meetings falls on a holiday, the regular meeting shall be held on the next succeeding day which is not a holiday. In order to assure the efficient use of time for scheduled meetings, the Public/Traffic Safety Commission will not commence the hearing of any item, whether scheduled for the agenda or not, after 10:00 p.m. The presentation of any matter before the Commission shall be limited to fifteen (15) minutes. Individuals in support of or opposition to the matter shall be limited to three (3) minutes each, except that individuals representing a bona fide group opinion shall be allowed a five (5) minute presentation. The time limits set forth herein, including the 10:00 p.m. curfew, may be waived if, by a majority vote, the Commission determines that said waiver would serve the public interest. Special meetings may be called by the Chairman or a majority of the members of the Commission be delivering personally or by mall written notice of said meeting to each Commission member and to each local newspaper of general circulation, radio or television station requesting such notice in writing. Such notice must be delivered personally or by mail at least twenty-four (24) hours before the time of such meeting as specified in the notice. No business shall be transacted at any special meeting other than that stated in the notice of said meeting. The Commission may adjourn from time to time, with absentees being notified thereof. In case there shall be no quorum present at any meeting, the Commissioners present may adjourn from time to time until a quorum is obtained, may adjourn to a special meeting date, or may adjourn to the next regularly scheduled meeting date. If no members of the Commission are present, the City Clerk shall adjourn the meeting. Resos 92-80 -3- A quorum of the Commission shall consist of four (4) members. Unless otherwise provided by state law or by Ordinance of the City Council, and except as provided in herein, the affirmative vote of a majority of the members present and not disqualified is required to approve and to transmit advice and recommendations to the City Council on public and traffic safety matters and to approve any request or action within the power and scope of the Public/Traffic Safety Commission. The Chairman shall have the same voting privilege as any other Commission member, and shall have the right to make and to second motions. An agenda shall be prepared for each regular meeting of the Commission, and the mailing of the agenda shall serve as notification of the meeting. A copy of the agenda shall be sent by the City Clerk to all members of the Commission in advance if each meeting. G. OFFICIAl. RECORDS The official records of the Public/Traffic Safety Commission shall include these rules and regulations, the minutes of the meetings of the Commission, and resolutions, findings, decisions and other official actions of the Commission. The official records shall be on file in the Office of the City Clerk and shall be open to public inspection during customary working hours. In addition to the minutes, tape recordings of all Public/Traffic Safety Commission meetings shall be made and retained as public records. The Commission shall keep minutes of its proceedings which shall show vote on every question on which it is required to act and the members present, absent or failing to vote. A roll call vote may be requested by any member of the Commission, or at the discretion of the Chairman. H. ORDER OF BUSINFSS The Commission shall consider matters before it at its regular meetings according to the following schedule, except that the order of business may be modified, including the right to delete, at any meeting by unanimous consent of the members present, and the order of the items on the agenda may be rearranged by a majority vote of the members present: Resos 92-80 -4- 2. 3. 4. 5. 6. 7. 8. 9. 10. 11. 12. Call to Order. Pledge of Allegiance. Roll Call. Approval of Minutes. Public Comments. Consent Calendar. Public Hearings. Old Business/Public Meetings. New Business/Public Meetings. Staff Reports. Committee Reports. Commissioner Comments. Generally, at the discretion of the Chairman, the Commission shall hear the matters on which interested persons are present in the order listed on the agenda. Section 2. The City Clerk shall certify the adoption of this Resolution. APPROVED AND ADOPTED, this 27th day of October, 1992. ATTEST: Ju erie.~.gd--Oreek, City [SEAL] Rems 92-80 -5- STATE OF CALIFORNIA) COUNTY OF RIVERSIDE) SS CITY OF TEMECULA ) I I-1EREBY CERTIFY that the foregoing resolution was duly adopted by the City Council of the City of Temecula at a regular meeting thereof, held on the 27th day of October, 1992 by the following vote of the Council. 4 COUNCILMEMBERS: Lindemans, Moore, Parks, Birdsall NOES: 1 COUNCILMEMBERS: Mufioz ABSENT: 0 COUNCILMEMBERS: None Greek, City Clerk Resos 92-80 -6-