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HomeMy WebLinkAbout15-028 CC Resolution RESOLUTION NO. 15-28 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TEMECULA ADOPTING THE FISCAL YEAR 2015-16 ANNUAL OPERATING BUDGET AND ESTABLISHING CONTROLS ON CHANGES IN APPROPRIATIONS THE CITY COUNCIL OF THE CITY OF TEMECULA DOES HEREBY RESOLVE AS FOLLOWS: Section 1. That certain document now on file in the office of the City Clerk of the City of Temecula entitled "City of Temecula Annual Operating Budget Fiscal Year 2015-16" is hereby adopted. Section 2. That the following controls are hereby placed on the use and transfers of budget appropriations: A. No expenditure of funds shall be made unless there is an unencumbered appropriation available to cover the expenditure. B. The Department Director may prepare a transfer of appropriations within departmental budget accounts, with the approval of the City Manager. ' C. The City Council must authorize transfers (appropriations) of funds from the Unreserved Fund Balance and transfers between departmental budget accounts. D. The City Council must authorize any changes to the Schedule of Authorized Positions. E. The City Manager may authorize expenditures of funds in amounts up to $30,000. Any expenditure of funds in excess of $30,000 requires City Council action. F. Pursuant to Section 3.32.050 of the Municipal Code, the City Manager may authorize Public Works contracts in amounts up to $30,000. Any expenditure of Public Works funds in excess of $30,000 require City Council action, except that the City Manager may approve change orders on Public Works contracts approved by the Council in amounts up to the project contingency established by Council. G. Pursuant to Section 3.28.130 of the Municipal Code, the City Manager may authorize purchases of supplies and equipment in amounts up to $30,000. Any purchases of supplies and equipment in excess of $30,000 shall be awarded to the lowest responsible bidder pursuant to formal bid procedures and require City Council action, except that the City Manager may approve change orders on purchases of supplies and equipment approved by the Council in amounts up to the contingency ' established by Council. Resos 15-28 1 H. Pursuant to Section 3.28.250 of the Municipal Code, purchases of ' supplies and equipment of an estimated value of $30,000 or less, may be made by the purchasing agent in the open market pursuant to the procedure prescribed in Sections 3.28.260 through 3.28.280 and without observing the procedure prescribed in Sections 3.28.130 through 3.28.240; provided, however, that all bidding may be dispensed with for purchases of supplies and equipment having a total estimated value of $5,000 or less. I. Appropriations and Revenue estimates for grant funded programs for FY 2014-15 which have not been expended, encumbered or received, are hereby carried over for the applicable grant program to the subsequent fiscal year. J. Appropriations for the transfer of funds to the Capital Improvement Program for FY 2014-15 which have not been expended are hereby carried over to the subsequent fiscal year. Section 3. The Finance Director, in consultation with the City Manager, is delegated the authority to determine and define the amounts of those components of fund balance that are classified as "Assigned Fund Balance". Section 4. The Finance Director is authorized to make temporary short term interfund loans between appropriate funds in order to cover short term cash needs ' caused by cash flow timing differences. These interfund loans must have an identified repayment source. Section 5. Outstanding encumbrances shown on the City books at June 30, 2015, are hereby appropriated for such contracts or obligations for FY 2015-16. Section 6. There are numerous occasions when small dollar valued purchases must be made for or on behalf of the City; and it is appropriate that a petty cash fund be used to provide for the purchase of these smaller dollar valued items; now, therefore, the City Council of the City of Temecula does hereby resolve, determine, and order as follows: A. There is hereby established a renewable petty cash fund to be maintained in the Finance Department. B. The imprest balance amount of the petty cash fund shall be $3,000. C. Vouchers, receipts, or other evidence of payment shall be required before reimbursement shall be made from said petty cash fund, in such form as shall be required by Director of Finance. Section 7. The City Clerk shall certify adoption of the resolution. Resos 15-28 2 PASSED, APPROVED, AND ADOPTED by the City Council of the City of Temecula this 9th day of June, 2015. "Ile Jeff Comerchero, Mayor ATTEST: Randi Johl'01son, City Clerk [SEAL] r r Resos 15-28 3 STATE OF CALIFORNIA ) COUNTY OF RIVERSIDE ) ss CITY OF TEMECULA ) I, Randi Johl-Olson, City Clerk of the City of Temecula, do hereby certify that the foregoing Resolution No. 15-28 was duly and regularly adopted by the City Council of the City of Temecula at a meeting thereof held on the 9th day of June, 2015, by the following vote: AYES: 4 COUNCIL MEMBERS: Edwards, McCracken, Rahn, Comerchero NOES: 0 COUNCIL MEMBERS: None ABSTAIN: 0 COUNCIL MEMBERS: None ABSENT: 1 COUNCIL MEMBERS: Naggar -4��7 Randi Johl-Olson, City Clerk 1 1 Resos 15-28 4