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Home My WebLink About061416 CC Action Minutes ACTION MINUTES ' TEMECULA CITY COUNCIL REGULAR MEETING CITY COUNCIL CHAMBERS 41000 MAIN STREET TEMECULA, CALIFORNIA JUNE 14, 2016—7:00 PM 6:00 PM - The City Council convened in Closed Session in the Canyons Conference Room on the third floor of the Temecula City Hall concerning the following matters: Conference with Legal Counsel—Existing Litigation. The City Council will meet in Closed Session 'with the City Attorney pursuant to Government Code Section 54956.9(D)(1) with respect to the matter of pending litigation: Los Ranchitos Homeowners.Associatiori v. City of Temecula, Riverside County Superior Court No. RIC1512880. At 6:00 PM Mayor Naggar called the City Council meeting to order and recessed to Closed Session to consider the matters described on the Closed Session agenda. The City Council meeting convened at 7:08 PM CALL TO ORDER: Mayor Mike Naggar Prelude Music: Erin Lee Invocation: Sylvester Scott of Temecula Baha'i Community Flag Salute: David Fahrion ROLL CALL: Comerchero, Edwards, McCracken, Rahn, Naggar PRESENTATIONS/PROCLAMATIONS Presentation of Certificates of Achievement to Abby Reinke Elementary School 2016 Odyssey of the Mind Team Presentation of Certificate of Recognition to Riverside County Principal of the Year Marc Horton of Great Oak High School PUBLIC COMMENTS • Rebecca Weersing addressed the City Council. CITY COUNCIL REPORTS Action Minutes 061416 1 CONSENT CALENDAR 1 Waive Reading of Standard Ordinances and Resolutions - Approved Staff Recommendation (5-0) Council Member Comerchero made the motion; it was seconded by Council Member McCracken; and electronic vote reflected approval by Council Members Comerchero, Edwards, McCracken, Rahn and Naggar. RECOMMENDATION: 1.1 That the City Council waive the reading of the text of all standard ordinances and resolutions included in the agenda except as specifically required by the Government Code. 2 Approve the Action Minutes of May 24. 2016 and May 26, 2016 Budget Workshop - Approved Staff Recommendation (5-0) Council Member Comerchero made the motion; it was seconded by Council Member McCracken; and electronic vote reflected approval by Council Members Comerchero, Edwards, McCracken, Rahn and Naggar. RECOMMENDATION: 2.1 Approve the action minutes of May 24, 2016; 2.2 Approve the action minutes of the May 26, 2016 Budget Workshop. 3 Approve the List of Demands - Approved Staff Recommendation (4-1) Council Member Comerchero made the motion; it was seconded by Council Member McCracken; and electronic vote reflected approval by Council Members Comerchero, Edwards, McCracken and Rahn with Council Member Naggar abstaining due to reimbursement, Check #176638 in the amount of $142, for City related computer software. RECOMMENDATION: 3.1 That the City Council adopt a resolution entitled: RESOLUTION NO. 16-30 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TEMECULA ALLOWING CERTAIN CLAIMS AND DEMANDS AS SET FORTH IN EXHIBIT A 4 Approve the City Treasurer's Report as of April 30, 2016 - Approved Staff Recommendation (5-0) Council Member Comerchero made the motion; it was seconded by Council Member McCracken; and electronic vote reflected approval by Council Members Comerchero, Edwards, McCracken, Rahn and Naggar. RECOMMENDATION: ' 4.1 That the City Council approve and file the City Treasurer's Report as of April 30, 2016. Action Minutes 061416 2 5 Approve Financial Statements for the 3rd Quarter Ended March 31, 2016 - Approved Staff Recommendation (5-0) Council Member Comerchero made the motion; it was seconded by Council Member McCracken; and electronic vote reflected approval by Council Members Comerchero, Edwards, McCracken, Rahn and Naggar. RECOMMENDATION: 5.1 That the City Council receive and file the Financial Statements for the 3rd Quarter March 31, 2016 6 Approve the First Amendment to the Agreement with Fairbank, Maslin, Maullin, Metz and Associates for Research and Community Outreach - Approved Staff Recommendation (5-0) Council Member Comerchero made the motion; it was seconded by Council Member McCracken; and electronic vote reflected approval by Council Members Comerchero, Edwards, McCracken, Rahn and Naggar. RECOMMENDATION: 6.1 That the City Council approve the First Amendment to the Agreement with Fairbank, Maslin, Maullin, Metz and Associates for research and community outreach. 7 Adopt Ordinance 16-05 to Adopt Development Code Amendment Establishing Performance Standards for Businesses Manufacturing Alcoholic Beverages with Retail Sales and a Tasting Room (Second Reading) - Approved Staff Recommendation (5-0) Council Member Comerchero made the motion; it was seconded by Council Member McCracken; and electronic vote reflected approval by Council Members Comerchero, Edwards, McCracken, Rahn and Naggar. RECOMMENDATION: 7.1 That the City Council adopt an ordinance entitled: ORDINANCE NO. 16-05 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF TEMECULA AMENDING PORTIONS OF TITLE 17 (ZONING) OF THE TEMECULA MUNICIPAL CODE ESTABLISHING DEFINITIONS AND PERFORMANCE STANDARDS FOR USES INVOLVING THE MANUFACTURING OF ALCOHOLIC BEVERAGES WITH RETAIL SALES AND TASTING ROOMS, SUCH AS BREWERIES, DISTILLERIES, AND WINERIES AND FINDING THAT THIS ORDINANCE IS EXEMPT FROM THE CALIFORNIA ENVIRONMENTAL QUALITY ACT PURSUANT TO CEQA GUIDELINES, SECTION 15061(8)(3) Action Minutes 061416 3 8 Approve the First Amendment to the Agreement with Temecula Motorsports. Inc. for Temecula Police Motorcycle Repair and Maintenance for Fiscal Year 2015-16 - Approved Staff Recommendation (5-0) Council Member Comerchero made the motion; it was seconded by Council Member McCracken; and electronic vote reflected approval by Council Members Comerchero, Edwards, McCracken, Rahn and Naggar. RECOMMENDATION: 8.1 That the City Council approve the First Amendment to the Agreement with Temecula Motorsports, Inc., in the amount of $12,500, for Temecula Police motorcycle repair and maintenance, for a total agreement amount of $42,500 for Fiscal Year 2015-16. 9 Approve a Memorandum of Understanding Between the City of Temecula and Foundation for Senior Care for Transportation and Parking Lot Related Services at the Mary Phillips Senior Center - Approved Staff Recommendation (5-0) Council Member Comerchero made the motion; it was seconded by Council Member McCracken; and electronic vote reflected approval by Council Members Comerchero, Edwards, McCracken, Rahn and Naggar. RECOMMENDATION: 9.1 That the City Council approve the Memorandum of Understanding between the City of Temecula and Foundation for Senior Care for the provision of ' transportation services provided by the Foundation and utilizing the City facility, Mary Phillips Senior Center parking lot, as a connectivity destination for pick-up and drop-off of Foundation clients. 10 Approve the First Amendment to the Consultant Services Agreement with Helixstorm for Technology Services to Include but not Limited to Virtualization, Network, and System Administration - Approved Staff Recommendation (5-0) Council Member Comerchero made the motion; it was seconded by Council Member McCracken; and electronic vote reflected approval by Council Members Comerchero, Edwards, McCracken, Rahn and Naggar. RECOMMENDATION: 10.1 That the City Council approve the First Amendment to the Consultant Services Agreement with Helixstorm, in the amount of $100,000 for Technology-related services, for a total agreement amount of$200,000. 11 Approve the First Amendment to the Contractor Services Agreement with T&D Communications for Cabling Services - Approved Staff Recommendation (5-0) Council Member Comerchero made the motion; it was seconded by Council Member McCracken; and electronic vote reflected approval by Council Members Comerchero, Edwards, McCracken, Rahn and Naggar. RECOMMENDATION: ' 11.1 That the City Council approve the First Amendment to the Contractor Services Agreement with T&D Communications, in the amount of $10,000 for cabling services, for a total agreement amount of $40,000. Action Minutes 061416 4 12 Approve the Fourth Amendment to the Minor Maintenance Agreement with Innovative Document Solutions for Fiscal Years 2015-16 through 2018-19 for Canon Copiers and Printers - Approved Staff Recommendation (5-0) Council Member Comerchero made the motion; it was seconded by Council Member McCracken; and electronic vote reflected approval by Council Members Comerchero, Edwards, McCracken, Rahn and Naggar. RECOMMENDATION: 12.1 Approve the Fourth Amendment to the Minor Maintenance Services Agreement with Innovative Document Solutions (IDS) to extend the Term to June 30, 2019; to increase the authorized annual contract amount for Fiscal Years 2015-16 through 2018-19 to $110,000; thereby, amending the total Agreement amount to $761,600; and to amend the Payment Rates and Schedule (Exhibit B); 12.2 Approve an additional appropriation to the Minor Maintenance Services Agreement in the amount of$20,000 for Fiscal Year 2015-16. 13 Approve Purchase and Installation Agreement and Related Budget Transfer with Bibliotheca for the SmartServe 1000 Self-Service Checkout Station at the Ronald H. Roberts Temecula Public Library - Approved Staff Recommendation (5-0) Council Member Comerchero made the motion; it was seconded by Council Member McCracken; and electronic vote reflected approval by Council Members Comerchero, Edwards, McCracken, Rahn and Naggar. RECOMMENDATION: 13.1 Approve Purchase and Installation Agreement with Bibliotheca in an amount not to exceed $30,000; 13.2 Approve a Budget Transfer of $4,652 from TCSD Operating Budget (190.180.999.5250) to the Information Technology — Library Operating Budget (320.620.999.5610), in accordance with Budget Policy II.C. 14 Approve Fiscal Year 2016-17 CR&R Schedule of Solid Waste and Recycling Rates Pursuant to Franchise Agreement with CR&R. Inc. - Approved Staff Recommendation (5-0) Council Member Comerchero made the motion; it was seconded by Council Member McCracken; and electronic vote reflected approval by Council Members Comerchero, Edwards, McCracken, Rahn and Naggar. RECOMMENDATION: 14.1 That the City Council adopt a resolution entitled: RESOLUTION NO. 16-31 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TEMECULA APPROVING SOLID WASTE AND RECYCLING RATES FOR THE FISCAL YEAR 2016-17 Action Minutes 061416 5 15 Approve an Agreement with NRG EV Services LLC for the Installation of an Electric Vehicle Charging Station at Sixth Street Parking Lot - Approved Staff Recommendation (5-0) Council Member Comerchero made the motion; it was seconded by Council Member McCracken; and electronic vote reflected approval by Council Members Comerchero, Edwards, McCracken, Rahn and Naggar. RECOMMENDATION: 15.1 That the City Council approve the Charging Services Agreement between the City and NRG EV Services LLC ("EVgo") for the 6th Street Parking Lot and authorize the Mayor to execute it on behalf of the City. 16 Approve an Agreement with Inland Empire Property Services, Inc. for Weed Abatement Services for Fiscal Year 2015-16 - Approved Staff Recommendation (5-0) Council Member Comerchero made the motion; it was seconded by Council Member McCracken; and electronic vote reflected approval by Council Members Comerchero, Edwards, McCracken, Rahn and Naggar. RECOMMENDATION: 16.1 That the City Council approve an Agreement with Inland Empire Property Services, Inc., in the amount of$40,000, for Weed Abatement Services. 17 Award a Construction Contract to Los Angeles Traffic Signal Transportation. Inc. for the Winchester Road at Roripaugh Road Signal Modification. PW15-03 - Approved Staff ' Recommendation (5-0) Council Member Comerchero made the motion; it was seconded by Council Member McCracken; and electronic vote reflected approval by Council Members Comerchero, Edwards, McCracken, Rahn and Naggar. RECOMMENDATION: 17.1 Award a Construction Contract to Los Angeles Traffic Signal Transportation, Inc., in the amount of $85,800, for the Winchester Road at Roripaugh Road Signal Modification, PW15-03; 17.2 Authorize the City Manager to approve Change Orders not to exceed the contingency amount of $8,580, which is equal to 10% of the Contract amount; 17.3 Make a finding that the Winchester Road at Roripaugh Road Traffic Signal Modification is exempt from Multiple Species Habitat Conservation Plan (MSHCP) fees. 18 Award a Construction Contract to Pavement Coatings Co. for the Annual Citywide Slurry Seal for Arterial Streets for Fiscal Year 2015-16. PW15-10 - Approved Staff Recommendation (5-0) Council Member Comerchero made the motion; it was seconded by Council Member McCracken; and electronic vote reflected approval by Council Members Comerchero, Edwards, McCracken, Rahn and Naggar. Action Minutes 061416 6 RECOMMENDATION: 18.1 Award a Construction Contract to Pavement Coatings Co., in the amount of $672,901.24, for the Annual Citywide Slurry Seal for Arterial Streets, for Fiscal Year 2015-16, PW 15-10; 18.2 Authorize the City Manager to approve Contract Change Orders up to 10% of the contract amount, $67,290.12; 18.3 Make a finding that the Citywide Slurry Seal for Arterial Streets project is exempt from Multiple Species Habitat Conservation Plan (MSHCP) fees. 19 Approve an Agreement with Aztec Landscaping, Inc. d/b/a Aztec Janitorial for Janitorial Services for Park Restrooms and Gazebo/Picnic Shelters for Fiscal Year 2016-17 - Approved Staff Recommendation (5-0) Council Member Comerchero made the motion; it was seconded by Council Member McCracken; and electronic vote reflected approval by Council Members Comerchero, Edwards, McCracken, Rahn and Naggar. RECOMMENDATION: 19.1 That the City Council approve an Agreement with Aztec Landscaping, Inc. d/b/a Aztec Janitorial, in the amount of $73,652.52, to provide Janitorial Services for Park Restrooms and Gazebo/Picnic Shelters for Fiscal Year 2016-17; ' 19.2 Authorize the City Manager to approve additional work not to exceed the contingency amount of $7,365.25, which is approximately 10% of the annual amount. 20 Approve a Three-Year Agreement with Excel Landscape. Inc. for Landscape Maintenance Services - Approved Staff Recommendation (5-0) Council Member Comerchero made the motion; it was seconded by Council Member McCracken; and electronic vote reflected approval by Council Members Comerchero, Edwards, McCracken, Rahn and Naggar. RECOMMENDATION: 20.1 Approve a Three-Year Agreement with Excel Landscape, Inc., in the amount of $2,358,869 annually, for a total three-year Agreement amount of $7,076,607, for Landscape Maintenance Services; 20.2 Authorize the City Manager to approve additional work not to exceed the annual contingency amount of $353,830.35, for a total three-year contingency amount of $1,061,491.05, which is approximately 15% of the Agreement amount. Action Minutes 061416 7 21 Approve an Agreement with West Coast Arborists. Inc., for Citywide Tree Trimming Maintenance Services for Fiscal Year 2016-17 - Approved Staff Recommendation (5-0) Council Member Comerchero made the motion; it was seconded by Council Member McCracken; and electronic vote reflected approval by Council Members Comerchero, Edwards, McCracken, Rahn and Naggar. RECOMMENDATION: 21.1 That the City Council approve an Agreement with West Coast Arborists, Inc., in the amount of $500,000, to provide Citywide Tree Trimming Maintenance Services for Fiscal Year 2016-17. 22 Approve the First Amendment to the Agreement with McPeek's Dodge of Anaheim for the Purchase of Five Trucks for Fiscal Year 2015-16 - Approved Staff Recommendation (5-0) Council Member Comerchero made the motion; it was seconded by Council Member McCracken; and electronic vote reflected approval by Council Members Comerchero, Edwards, McCracken, Rahn and Naggar. RECOMMENDATION: 22.1 That the City Council approve the First Amendment to the Agreement with McPeek's Dodge of Anaheim, in the amount of $8,372.40, which represents sales tax on the five new trucks for Fiscal Year 2015-16. 23 Approve Amendments to Five Annual Agreements for Various On-Call Traffic ' Engineering-Related Services for Fiscal Year 2016-17 - Approved Staff Recommendation (5-0) Council Member Comerchero made the motion; it was seconded by Council Member McCracken; and electronic vote reflected approval by Council Members Comerchero, Edwards, McCracken, Rahn and Naggar. RECOMMENDATION: 23.1 That the City Council approve Amendments to Five Annual Agreements, in the amounts specified, for Various On-Call Traffic Engineering-Related Services for Fiscal Year 2016-17, as follows: Altec Industries, Inc. First Amendment $30,000 Counts Unlimited, Inc. First Amendment $30,000 Crosstown Electrical & Data, Inc. First Amendment $30,000 Pacific Striping, Inc. First Amendment $30,000 Willdan Engineering First Amendment $30,000 RECESS At 7:46 PM, the City Council recessed and convened as the Temecula Community Services District Meeting, the Successor Agency to the Temecula Redevelopment Agency Meeting and ' the Temecula Public Financing Authority Meeting, At 7:46 PM, the Temecula Public Financing Authority Meeting recessed and convened as the Joint City Council, Community Services District and Successor Agency to the Redevelopment Agency Meeting. At 8:48 PM, the joint meeting adjourned and City Council resumed with the remainder of the City Council Agenda. Action Minutes 061416 8 JOINT MEETING OF THE CITY COUNCIL, COMMUNITY SERVICES DISTRICT, AND SUCCESSOR AGENCY TO THE REDEVELOPMENT AGENCY ' CALL TO ORDER: Chairperson Mike Naggar ROLL CALL: COUNCIL MEMBERS/DIRECTORS: Comerchero, Edwards, McCracken, Rahn, Naggar PUBLIC COMMENTS (None) 29 Approve Fiscal Years 2017-21 Capital Improvement Program (CIP) and Adopt Fiscal Year 2016-17 CIP and Annual Operating Budgets for the City of Temecula, the Temecula Community Services District (TCSD) and the Successor Agency to the Redevelopment Agency (SARDA) - Approved Staff Recommendation (5-0) Council Member Comerchero made the motion; it was seconded by Council Member Edwards; and electronic vote reflected approval by Council Members Comerchero, Edwards, McCracken, Rahn and Naggar. RECOMMENDATION: That the City Council/Board of Directors: 29.1 Adopt a resolution entitled: RESOLUTION NO. 16-32 ' A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TEMECULA APPROVING THE CAPITAL IMPROVEMENT PROGRAM FOR FISCAL YEARS 2017-2021 AND ADOPTING THE CAPITAL IMPROVEMENT PROGRAM BUDGET FOR FISCAL YEAR 2016-17 29.2 Adopt a resolution entitled: RESOLUTION NO. CSD 16-03 A RESOLUTION OF THE BOARD OF DIRECTORS OF THE TEMECULA COMMUNITY SERVICES DISTRICT OF THE CITY OF TEMECULA ADOPTING THE FISCAL YEAR 2016-17 PRELIMINARY ANNUAL OPERATING BUDGET AND ESTABLISHING CONTROLS ON CHANGES IN APPROPRIATIONS Action Minutes 061416 9 29.3 Adopt a resolution entitled: ' RESOLUTION NO. SARDA 16-02 A RESOLUTION OF THE BOARD OF DIRECTORS OF THE SUCCESSOR AGENCY TO THE TEMECULA REDEVELOPMENT AGENCY APPROVING THE CAPITAL IMPROVEMENT PROGRAM FISCAL YEARS 2017-2021, ADOPTING THE CAPITAL IMPROVEMENT PROGRAM BUDGET FOR FISCAL YEAR 2016-17, ADOPTING THE FISCAL YEAR 2016-17 ANNUAL OPERATING BUDGET AND ESTABLISHING CONTROLS ON CHANGES IN APPROPRIATIONS 29.4 Adopt a resolution entitled: RESOLUTION NO. 16-33 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TEMECULA ADOPTING THE FISCAL YEAR 2016-17 ANNUAL OPERATING BUDGET AND ESTABLISHING CONTROLS ON CHANGES IN APPROPRIATIONS 29.5 Adopt a resolution entitled: ' RESOLUTION NO. 16-34 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TEMECULA REVISING THE SCHEDULE OF AUTHORIZED POSITIONS 29.6 Adopt a resolution entitled: RESOLUTION NO. 16-35 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TEMECULA ESTABLISHING THE APPROPRIATIONS LIMIT FOR FISCAL YEAR 2016-17 JOINT MEETING ADJOURNMENT RECONVENE TEMECULA CITY COUNCIL DEPARTMENTAL REPORTS 30 City Council Travel/Conference Report BOARD/COMMISSION REPORTS CITY MANAGER REPORT Action Minutes 061416 10 CITY ATTORNEY REPORT ' City Attorney Thorson reported there were no reportable actions in regards to the Closed Session items. ADJOURNMENT At 8:49 PM, the City Council meeting was formally adjourned to Tuesday, June 28, 2016, at 5:30 PM, for a Closed Session, with regular session commencing at 7:00 PM, City Council Chambers, 41000 Main Street, Temecula, California. Adjourned in Memory of the Orlando Victims Michael S. Naggar, Mayor ATTEST ' Randi Johl, i y Clerk [SEAL] Action Minutes 061416 11