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HomeMy WebLinkAbout110899 CSC Minutes MINUTES OF A REGULAR MEETING OF THE CITY OF TEMECULA COMMUNITY SERVICES COMMISSION NOVEMBER 8, 1999 CALL TO ORDER The City of Temecula Community Services Commission convened in a regular meeting at 7:00 P.M., on Monday, November 8, 1999, in the City Council Chambers of Temecula City Hall, 43200 Business Park Ddve, Temecula, California. ALLEGIANCE The audience was led in the Flag salute by Commissioner Henz. ROLLCALL Present: Commissioners Henz, Meyler, Miller, Nimeshein, and Chairman Edwards. Absent: None. Also Present: Director of Community Services Parker, Recreation Superintendent Pelletier, Maintenance Superintendent Hardngton Administrative Secretary Zigler, and Minute Clerk Hansen. PRESENTATIONS Recreation Coordinator Presentation Accepting with gratitude the award, Ms. Jennifer L. Huter relayed to staff and the Commission that it had been a pleasure to serve the City of Temecula as the Recreation Coordinator. Seniors Golden Years Presentations Chairman Edwards presented Certificates of Appreciation to Ms. Linda Cole, President, Ms. Barbare Conchola, Vice President, and Mr. Richard Parsons, Liaison, for their dedicated service to the City of Temecula. On behalf of the Seniors Golden Years Organization, Ms. Cole thanked the City of Temecula for its support. PUBLIC COMMENTS No comments. DIVISION REPORTS Director of Community Services Parker relayed that Department Services Administrator Holmes was no longer on staff, noting that due to a family illness he had accepted a position working for the City of Pasadena; and relayed that the City of Temecula had greatly benefited from the work Mr, Holmes accomplished, and that he would be greatly missed. Maintenance Supervisor Harrington provided an overview of the projects completed by the Maintenance Department dudng the month of October, as follows: · At the Temecula Community Center The exterior of the Center was painted. The cerpeting was replaced. The interior paint was touched-up. · At the Temecula Duck Pond The antiquated tree lights were reconditioned. · At ButterField Stage Park A new aerial light was installed. · At the Overland Bridge Ceremony Staff assisted with the setup for the Dedication Ceremony. · At the Pala Community Park Approximately 50 roof tiles were replaced due to repairs necessitated by vandalism. · Initiated a program to pressure wash all picnic shelters, restrooms, the snack bar building, and concrete areas. For Commissioner Nimeshein, Maintenance Superintendent Harrington relayed that the vandalism damage with respect to this particular incident at the Pala Community Park was solely the roof damage, Recreation Superintendent Pelletier relayed the success of the Halloween Spooktacular Event, noting the approximate one thousand participants, the appearance by TCSD's mascot, Mr. Tem E. Cula, the Commission's assistance in judging the event; advised that per Commission comment, in the future all contest participants would receive a ribbon of participation, as well as, an alternate token of the City's appreciation; noted that staff was in the process of preparing for the annual Santa's Electric Light Parade; relayed that the upcoming brochure developed by the Community Services Department was expected to be available December 1, 1999; and advised that the new Museum opening was well-received by the public, noting the celebration activities, inclusive of stagecoach rides, face-painting, live music, and provision of food. In response to Commissioner Millers querying, Recreation Superintendent Pelletier relayed that there were two events planned for the City's 10-year Anniversary Celebration, as follows: 1) a formal dinner at Temeku Hills Country Club scheduled to be held on December 1, 1999, and 2) in conjunction with the Winter Wonderland Event scheduled to be held December 11, 1999, there would be a City Birthday Party from 2:00 P.M. to 4:00 P.M. Commissioner Nimeshein relayed kudos to the Community Services Department staff for their efforts associated with the recent successful events previously mentioned; and recommended that with respect to the brochure currently being developed by staff, that vadous Community Services Department accomplishments (i.e., the acceptance of the recent awards) be highlighted in the material in order to inform the public of the activities of the department. For Commissioner Nimeshein, Recreation Superintendent Pelletier provided additional information regarding the data provided in the brochure; and advised that staff would incorporate various accomplishments of the Community Services Department into the material. Commissioner Henz commended staff for the appearance of the City's mascot, Tem E. Cula, at the recent activities; and queried as to the status of the previously planned events for the month of December. With respect to Commissioner Henz's querying, Superintendent Pelletier advised that she would mail a calendar to the Commissioners, denoting the events planned for the month of December in approximately a week's time; and noted the following activities: December 1st: the formal dinner to be held at the Temeku Hills Country Club to commemorate the City's 10-year Anniversary December 3rd: Tree Lighting Ceremony to be held in Old Town (organized by the Redevelopment Department) December 8th and 9th: Holiday Lights and Festive Sights December 11th: Winter Wonderland Event, inclusive of a birthday party to honor the City's 10-year Anniversary For Commissioner Meyler, Recreation Superintendent Pelletier advised that any event not mentioned was not being held by the Community Services Department; and relayed that staff would attempt to place all the City-scheduled activity events on the December calendar. Director of Community Services Parker relayed gratitude to Mr. Russ Zigler (Administrative Secretary Zigler's husband) for his time and effort associated with barbecuing the food for the Halloween Spooktacular Event. COMMISSION BUSINESS 1. Am~roval of Minutes-October 11, 1999 RECOMMENDATION: 1.1 Approve the minutes of the October 11, 1999 Community services Commission meeting. MOTION: Commissioner Henz moved to approve the minutes, as written. The motion was seconded by Commissioner Miller and voice vote reflected unanimous approval. Commissioner Meyler, echoed by Chairman Edwards, commended the minute clerk for a job well done with respect to the minutes. 2. Election of the Chaimerson and Vice Chaimerson RECOMMENDATION: 2.1 That the Community Services Commission elect one Commissioner to serve as Chairperson for a one year term, from November 1, 1999 to October 31, 2000. 2.2 That the Community Services Commission elect one Commissioner to serve as Vice Chairperson for a one year term, form November 1, 1999 to October 31, 2000. MOTION: Commissioner Henz moved to nominate Commissioner Miller for the position of Chairman for the Community Services Commission. Commissioner Meyler seconded the motion and voice vote reflected unanimous approval. MOTION: Commissioner Miller moved to nominate Commissioner Meyler for the position of Vice Chairman of the Commission. Commissioner Nimeshein seconded the motion. Commissioner Meyler relayed that he would accept the nomination. At this time voice vote was taken reflecting unanimous approval. Chairman Edwards advised that after the recess, Commissioner Miller would preside over the meeting as Chairman. At 7:21 P.M. a short recess was taken, and the meeting reconvened at 7:27 P.M., with the newly appointed Chairman Miller presiding. 3. Wall of Honor Nominees RECOMMENDATION: 3.1 That the Community Services Commission approve the recommended honorees for placement on the Wall of Honor. ten 3.2 Establish the Temecula Heritage Plaque to honor those persons whose community contributions were primarily made prior to incorporation and approve the first seven entries. Commissioner Meyler advised that he would be abstaining with regard to this issue, and therefore left the dais. Relaying that the Wall of Honor was intended to honor individuals who have made an outstanding contribution to the City of Temecula, Director of Community Services Parker provided an overview of the staff report (of record); and advised that the Subcommittee had recommended the establishment of a Temecula Hedtage Plaque, noting that seven entdes were identified for recommended inclusion, and that the solicitation of nominations would continue for this separate honor until January, 2000. Mr. Wayne Hall, 42131 Agena Street, recommended that the Wall of Honor include the names of the two firemen, Mr. Dee W. Burnside, and Mr. Kent Hindergardt, who gave their lives in the service and protection of the City of Temecula; and advised that due to the ultimate sacrifice these men made to serve in the line of duty, this honor should be bestowed in their memory. Chairman Miller noted that the City had named a park in recognition of Mr. Kent Hindergardt; and relayed that annually individual names could be submitted as nominees for the Wall of Honor recognition. Relaying support with respect to recommended entdes for the Wall of Honor, Commissioner Nimeshein recommended that in the future, an independent body be commissioned to process and provide the recommended selection of honorees. Commissioner Edwards relayed the plan to review the procedure of the selection process prior to next years Wall of Honor recommendation; noted his support of the recommended honorees; and in concurrence with Mr. Halls comments, recommended that Mr. Dee Burnside, and Mr. Kent Hindergardt be added to the list of names for the Wall of Honor, amending the list to be inclusive of 12 entities. ,MOTION: Commissioner Edwards moved to approve staff recommendation with respect to the ten recommended honorees for placement on the Wall of Honor, with the addition of the names of Mr. Dee Burnside, and Mr. Kent Hindergardt, amending the honoree list to be inclusive of 12 entities. The motion was seconded by Commissioner Nimeshein, For Commissioner Nimeshein, Commissioner Edwards clarified that it would be his recommendation to remove Mr. Dee Burnside's name from the Temecula Hedtage Plaque in order to place his name on the Wall of Honor. At this time voice vote was taken reflecting approval with the exception of Commissioner Meyler who abstained. MOTION: Commissioner Edwards moved to establish the Temecula Heritage Plaque, including the six entries (omitting the Mr. Dee Burnside entry in order to include his name on the Wall of Honor), relaying that additional entdes would be added through the end of January, 2000. Commissioner Nimeshein seconded the motion and voice vote reflected approval with the exception of Commissioner Meyler who abstained. 5 Reiterating his comments, Commissioner Nimeshein recommended that for the future selection procedure, that the City appoint an independent body (separate from the City's Boards, Commissions, and Council) in order to conduct the research and selection of the recommended honorees for the Wall of Honor. While acknowledging the need to ensure an equitable selection process, Commissioner Edwards queded whether a completely separate body appointed for the selection procedure would be adequately informed to provide a recommendation. Commissioner Nimeshein relayed that in his opinion the selection process was weakened by the appointment of two members comprising the nominating Subcommittee due to the same two members also compdsing part of the final appreving body. MOTION: Commissioner Nimeshein moved that the Community Services Commission recommend that the Community Services District Board of Directors appoint an independent body for the future nomination selection process with respect to the Wall of Honor honorees. Commissioner Edwards seconded the motion. In response to Director of Community Services Parker, Commissioner Nimeshein clarified that it was not his intent to amend the general soliciting of nominations, but to recommend that the final selection be conducted by an independent body. Commissioner Edwards clarified that the motion was for the purpose of recommending that there would be assurance that the selection process would be conducted equitably and independent of political influence. At this time voice vote was taken reflecting unanimous approval. 4. Cancellation of the December Commission Meetin.el RECOMMENDATION: 4.1 That the Community Services Commission cancel the regular meeting of December 13, 1999 and adjourn to the January 10, 2000. Apprising the Commission of the numerous events planned for the month of December, Director of Community Services Parker relayed the rationale for the recommendation to cancel the December Community Services Commission meeting. MOTION: Commissioner Edwards moved to cancel the regular meeting of December 13, 1999. Commissioner Henz seconded the motion and voice vote reflected unanimous approval. 5. Schedule Commission's Annual Park Tour RECOMMENDATION 5.1 That the Community Services Commission schedule a date for the annual Commission park tour. Director of Community Services Parker provided the staff report (per agenda material), querying the Commission for the selection of a date to schedule the park tour. Commissioner Meyler recommended that the tour encompass visiting the following points of interest: 1) new park sites (inclusive of those which opened within the last year), 2) parks that have had significant changes, 3) parks that have the potential for concern, warranting review by the Commission, 4) meeting with the Museum Director at the new Museum, 5) meeting with the Director of the Senior Center, and 6) visiting the Arts Council office for the purpose of obtaining information regarding cultural arts planning; and suggested omitting the visiting of existing parks that did not warrant the attention of the Commission. Commissioner Nimeshein recommended that the tour additionally be inclusive of visiting the TCC facility in order for the Commission to receive an update. Concurring with Commissioner Meylers recommendation, Commissioner Edwards recommended, additionally, visiting the CRC facility in order for the Commission to assess the condition. Due to the numerous events scheduled for the month of December, Commissioner Henz recommended that the tour be scheduled for the Friday after the Temeku Hills Park Opening, specifically for January 14, 2000, at 9:00 A.M. at City Hall. MOTION: Commissioner Henz moved to schedule the Commission Tour for January 14, 2000, at 9:00 A.M. at City Hall. Commissioner Meyler seconded the motion and voice vote reflected unanimous approval. COMMUNITY SERVICES DIRECTOR'S REPORT Updating the Commission with respect to the City's 10-year Anniversary Celebration activities, Director of Community Services Parker relayed that the following events had been scheduled: 1) the formal dinner to be held at the Temeku Hills Country Club on December 1, 1999, and 2) the City Birthday Party to be held in conjunction with the Breakfast with Santa Program (Winter Wonderland Event) on December 11, 1999. Director of Community Services Parker relayed the successful opening of the new Museum; and commended Museum Director Wendell Ott for his diligent efforts associated with the upcoming planned events for the Museum. Reiterating the loss of Development Services Administrator Todd Holmes as a staff member, Director of Community Services Parker advised that staff was in the process of filling that position. D= Director of Community Services Parker updated the Commission regarding the following projects: With respect to the Chaparral Swimmin¢l Pool Project, noted that the City was in the process of negotiating the design phase of the project; and relayed that at a future point in time the Commission would be provided additional data. Noted that the City was in the process of negotiating a Design Service Agreement for the Library Project, which would potentially be brought forward to the City Council at the beginning of December 1999. Advised that the construction of the Winchester UndercrossinG Project was complete; and relayed that a dbbon cutting ceremony would be scheduled for December. With respect to the Margadta Community Park Tennis Court Lighting Project, Director of Community Services Parker advised that the matter would be brought forward to the City Council on November 9, 1999; and provided additional information regarding the lack of performance of the recently installed lights, and the plan to upgrade the lighting system. For Commissioner Henz, Director of Community Services Parker provided additional information regarding the Senior Citizens Facility Upgrade Project; and advised that there would be a Feasibility Study Proposal brought forward to the City Council on November 9, 1999 which, if approved would address the feasibility of a Children's Museum in the City of Temecula. COMMISSIONER REPORTS Commissioner Nimeshein commended staff for a job well done with respect to the Halloween Spooktacular Event, and the New Museum Opening. B= Commissioner Nimeshein recommended that staff investigate the feasibility of placing a Performing Arts Center at the new mall site. Commissioner Edwards relayed to the Commission that it had been a pleasure to serve as Chairman for the past two years; and commended staff for their excellent work in addressing the questions of the Commission. Commissioner Nimeshein, echoed by Chairman Miller, applauded Commissioner Edwards for his admirable job with respect to chairing the Commission. Chairman Miller relayed kudos to Recreation Coordinator Lawrence with respect to his efforts associated with the Halloween Spooktacular Event; and thanked staff for the opportunity to serve as a contestant judge at the event. ADJOURNMENT At 8:12 P.M. Chairman Miller formally adjourned this meeting to Monday, January 10, 2000 at 7:00 P.M., in the City Council Chambers, 43200 Business Park Ddve, Temecula. ~Chairman Herman D. Parker, Director of Community Services