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HomeMy WebLinkAbout051199 CC MinutesMINUTES OF A REGULAR MEETING OF THE TEMECULA CITY COUNCIL MAY 11, 1999 CLOSED SESSION A meeting of the City of Temecula City Council was called to order at 6:00 P.M. It was duly moved and seconded to adjourn to Closed Session pursuant to Government Code Sections: Conference with City Attorney and legal counsel pursuant to Govemrnent Cede Section 54956.9(a) with respect to one matter of existing litigation involving the City and/or the Agency. The following cases will be discussed: City of Temecula vs. Pala Rainbow LLC. Discussion of candidates for position of City Manager pursuant to Govemment Code Section 54957. The Open Session of the City Coundl meeting convened at 7:00 P.M. ROLL CALL Present: Coundlmembers: Comerchero, Lindemans, Roberts, Stone, and Ford. Absent: Councilmember:. None. PRELUDE MUSIC The prelude music was provided by Sandi Sharp, Ashley Musick, Melissa Cayalyab, and Jillian Cook. INVOCATION The invocation was given by Pastor Stanley Lubeck of Church on the Rock. ALLEGIANCE The audience was led in the Flag salute by Coundlman Lindemans. PRESENTATIONS/PROCLAMATIONS First Annual Recydina Recoonition Awards Proaram Introducing the First Annual Recycling Award Program, Mayor Ford advised that this program has successfully assisted the City in meeting its State requirements regarding the reduction of disposable matedais deposited at the landfill. In light of this accomplishment, Mayor Ford announced that the City would like to recognize and reward the following households in their extreme recycling efforts: The Meyer Family The Oveson Family The Trebon Family R:Wlinutes~051199 The Kicak Family T'-ne Pepe Family The Cook Family Mr. Ed Campos of CR&R commended the families on their recycling efforts end presented each with various rewards. Certificates of Achievement far Cub Scouts hiahest rank of Arrow of I.ioht Commending the Arrow of Light recipients, Certificates of Achievement were presented to the following individuals: John Haynes Bdan Jordan Noah Ng -Thomas Polhill Michael Thomas Matthew Caneon Travis Blair Javier Medellin Jeremy Dempster Michael Tessen Daniel Tonkins Ryan Tynning Vance Woodward Proclamation for Fibromvaloia Awareness Day Mayor Ford so proclaimed May 12, 1999, as Fibromyalgia Awareness Day and presented a proclamation to Ms. Sandy Waller who expressed appreciaUon to the City Council and further elaborated on this disease and its daily impacts on those who have it. Certificate of Appreciation to Guidant Corporation. Thanking the Guidant Corporation for their cooperation with the construction of the Ovedand Overcrossing Project, a Certificate was presented and accepted by Ms. Susan Notion. Certificate of Aopredation to Southem Califomia Edison Thenking Southem Califomia Edison for their cooperation with the construction of the Ovedand Overcrossing Project, a Cedificate was presented and accepted by Mr. Nick Savala and Mr. Bob Lopez. Special Achievement Award Mayor Ford presented the five-year pin to Mr. Chades Coe, Chairman of the Public/Traffic Safety Commission. Ms. Amy Ellevold, Christian Youth Theatre, provided a short performance from Aftson in Concet,, thanked the City Council for its continued support; and invited the Council and the public to attend the upcoming event. R:~linutes~051199 PUBMC COMMENTS V~h regard to the ~ Plan as it relates of North General Kearney Road end Sancleding Way, Mr. Bob Lopehire, 40244 Atrnore Court, enuxBaged the City to open North General Kearney Road and Sariderlir~ Way Road in order to relieve traffic congestion. CITY COUNCIL REPORTS A. Reiterating previously made comments, Councilman Comerchero conf'~med that the City will be the recipient of a Sen Diego Padre Park project. B. Commenting on the simplidty with which Sister City Voorburg operates, Councilman Comerchero encouraged the City to consider such simplicity for spec.3ic operations such a transportation and shared his unforgettable experience while visiting Voorburg and extended appreciation to the host families. C. Mayor Pro Tem Stone requested that the Nicolas Road Sidewalk Project be agendized and that the possibility of a reimbursement agreement be discussed with the landowners. D. Consideringthe impacts the ongoing infrastructure .improvements am having on the City's overall traffic flow, Mayor Pro Tem Stone requested that no traffic flow modifications be made dudng peak hours. E. VVith regard to traffic congestion, Mayor Pro Tem Stone requested that staft address the left-turn signal at southbound Front Street .onto Rancho California Road (traveling east). F. Mayor Pro Tem Stone requested that those Commissioners designated to attend the City Coundl meeting be provided a copy of the Agenda packe{. G. Commenting on the results of a joint Son Diego Assodation of Governments in Southem Califomia and Assodation of Govemrnents meeting, Coundlman Roberts advised that both entities will work together in en effort to discuss a regional transportation plen, airport system planning, and high-speed rail. H. Having received recent TCI pridng information, Coundlman Roberrs relayed his opposition to the increase in rates in light of the service provided and requested that staff consider the renegotiation of the contract. I. Echoing Coundlmen Comerchero's comments, Coundlman Lindemans as well commented on the simplicity with which Sister City Voorburg addressed transportation issues. R:~4inutes~051199 CONSENT CALENDAR I Standard (;;)rdir!ance Adootion Procedure RECOMMENDATION: 1.1 Motion to waive the reading of the text of all ordinances and resolutions included in the agenda. 2 Minutes RECOMMENDATION: 2.1 Approve the minutes of March 23, 1999. 3 Resolution ADorovina List of Demands RECOMMENDATION: 3.1 Adopt a resolution enUtled: RESOLUTION NO. 99-33 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TEMECULA ALLOWING CERTAIN CLAIMS AND DEMANDS AS SET FORTH IN EXHIBIT A 4 Citv Treasurer's Report as of March 31, 1999 RECOMMENDATION: 4.1 Receive and file the City Tre.sumfs Repod as of March 31, 1999. 5 Award of Contract for two Comoaa Proliant Sewers and a DLT 15 Cartrid.<3e Tape Libmrv Backuo System RECOMMENDATION: 5.1 Award a contract for two Compaq Proliant Servers and a DLT 15 Cadridge Tape Libran/Backup System to Jaguar Computer Systems, Inc., Riverside, California, in the amount of $91,993.42; 5.2 Appropriate $91,994 in General Fund Reserves. Pulled and considered under separate discussion; see page 8. R:M~linutes1051199 6 ProfesSional Services Plannina Aoreement - BidAmerica and City of Temecula - Archaving Plannine Files to Computer Discs RECOMMENDATION: 6.1 Approve a Professional Services Agreement between BidAmerica and the City to pmvicl Comp~K~ Discs (CDs) of the Ptanrdng Files and Maps by scanning the documents ~ creating a database table compatible with our Sierra System to retrieve and reproduce these plans and documents through the City computer network end authorize the Mayor to execute the Agreement; 6.2 Approve en appropriation of $35,013.03 from the General Fund Reserves to the Planning Department Consulting Services Account Number 001-161-999-5248 for creating a database table, labeling, and scanning approximately 1,820 plans, 160,615 documents, and 1,456 multi-page project files. 7 Authori:,e Temporaw Street Closure for Cowboy Poetry and Westem Music Show Event at the Musidans Workshop in Old Town (Mercedes Street from Second Street to Third Street} RECOMMENDATION: 7.1 Adopt a resolution entitled: RESOLUTION NO. 99-34 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TEMECULA, CALIFORNIA, AUTHORIZING STREET CLOSURE FOR COWBOY POETRY AND WESTERN MUSIC SHOW ON MAY 28, 1999, AND AUTHORIZING THE CITY ENGINEER TO ISSUE PERMITS FOR THIS SPECIFIC SPECIAL EVENT Considering the distance this property is from Mr. Stone's property, City Attomey Thorson confirmed that Mayor Pro Tern Stone may vote with regard to this Item, 8 Release Faithful Performance and Labor and Materials Securities for Sewer Improvements in Parcel Map No. 23426 (located at the eastedy side of Ynez Road southerly of Solana Way) RECOMMENDATION: 8.1 Authorize release of the Faithful Performance and Labor and Materials Securities for sewer improvements in Parcel Map No. 23426. 8.2 Direct the City Clerk to so advise the developer and the surety. 9 Accept Public Improvements in Pa~'cel Map No. 28697 (Iocatad at the northeast comer of Winchester Road - State Route 79 North - and Maroadta Road} RECOMMENDATION: 9.1 Accept the public street including median, sewer, and water improvements in Parcel Map No. 28697; R:V4inutes1051199 10 11 12 13 9.2 Authorize the initiation of the one-year warranty pedod, reduction of the Faithful Performance Street, Water, and Sewer security amount to ten percent (10%) warranty levl; 9.3 Direct the City Clerk to so notify the developer and surety. Release I ehor and Materials and Subdivision Monumentation SecudUes for Public Improvements in Tract No. 21818 (located westedv of the intersection of Via Norte at Kahwea Road1 RECOMMENDATION: 10.1 Authorize release of the Labor and Materials security for the Public Improvements in and the Subdivision Monumentation security for Tract No. 21818; 10.2 Direct the City Clerk to so advise the developer and surety. Release Faithful Performance Wan'anN and Labor and Materials Securities for Public Improvements in Tract No. 21675-6 (located southwesterly of the intersection of Meadows Parkway at Rancho Vista Road) RECOMMENDATION: 11.1 Authorize release of the Faithful Performance and Labor and Materials bonds for Public Improvements in Tract No. 21675-6; 11.2 Direct the City Clerk to so advise the developer and sureties. Release Faithful Performance Warranty and Labor and Materials Securities for Public Improvements in Tract No. 21675-F (located southwesterly of the intersection of Meadows Parkway at Rancho Vista Road) RECOMMENDATION: 12.1 AuthOrize release of the Faithful Performance Warranty and Labor and Materials securities; 12.2 Direct the City Clerk to so advise the developer and surety. Solicitation of Construction Bids and Approval of the Plans and Specifications for the FY98- 99 Pavement Manaoement System - Pmiect No. PW99-07 RECOMMENDATION: 13.1 Approve the Construction Plans end Spectceuons and authorize the Department of Public Works to solidt construction bids for Project No. PW99-07 - FY98-99 Pavement Management System. Pulled and considered under separate discussion; see page 9. R:~linutes~051199 6 14 15 Solicitation of Construction Bids for Traffm Sic~nal Installation at the Intersections of Mamadta Road atPio Pico Road - Project No. PW98-12 - and Margadta Road at Pauba Road - Project No. PW98-13 RECOMMENDATION: 14.1 Approve the Project Plans and Specirmations and authorize the Department of Public Works to solicj't bids for the construction of traffic signal installations at the intersections of Margarita Road at Pio Pico Road - Project No. PW98-12 - and Margarita Road at Pauba Road - Project No. PVV98-13. Summarily Vacate portions of interior streets in Tract No. 23583 (located northeasterly of the intersection of North General Keamv Road at Calle Maderol RECOMMENDATION: 15.1 Adopt a resolution enUtled: RESOLUTION NO. 99-35 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TEMECULA SUMMARILY VACATING A PORTION OF CORTE COELHO AND ALL OF CORTE GURULE IN TRACT NO. 23583 SAID RESOLUTION IS PURSUANT TO THE AUTHORITY PROVIDED BY CHAPTER 4, PART 3, DIVISION 9, OF THE STREETS AND HIGHWAY CODE 16 ACCeDt Offers of Dedication for Revised portions of intedor streets in Tract No. 23583 (located northeasterly of the intersection of North General Keamy Road at Calle Madero) RECOMMENDATION: 16.1 Adopt a resolution entitled: RESOLUTION NO. 99-36 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TEMECULA ACCEPTING OFFERS OF DEDICATION FOR REVISED PORTIONS OF INTERIRO STREETS IN TRACT NO. 23583 (NORTHEAST OF NORTH GENERAL KEARNY ROAD AT CALLE MADERO) BUT NOT INTO THE CITY-MAINTAINED STREET SYSTEM AT THIS TIME R:M~4inutes%051199 7 17 Amendment No. 3 to Professional Enaineedno Services Aoreement with T Y ~.in International for the Pala Road Bddoe Imorovement Project - Project No. PW97-15 RECOMMENDATION: 17.1 Approve A~ No. 3 to Professional Engineering Services Agreement between the City of Temecula and T. Y Lin International to provide add~ Engineering Services for the PaLs Road Bridge.Improvement Project - Project No. PW97-15 - in an amount not to excesS $16,270.00 and authorize the Mayor to sign Amendment No. 3. Pulled and considered under separate discussion; see page 9. 18 Rancho Califomia Road/I-15 and Winchester Road/I-15 Additional Improvements - Proiect No. PW98-07A and PW98-08A RECOMMENDATION: 18.1 Authorize the Public Works Department to solicit construction bids for additional ramp improvements at Rancho California Road at Interstate Route 15 - Project No. PVV98- 07A - and Winchester Road at Interstate Route 15 - Project No. PVV98-08A. 19 Authorization to advertise for Proposals to Study the Street and Traffic Circulation System of the Meadowview Area RECOMMENDATION: 19.1 Authorize the Public Works Department to advertise for proposals to study the street and traffic drculation system of the Meadowview Area. CONSENT CALENDAR ITEMS CONSIDERED UNDER SEPARATE DISCUSSION 5 Award of Contract for two Compaa Proliant Servers and a DLT 15 Caddd{~e Tape Library Backuo System RECOMMENDATION: 5.1 Award a contract for two Compaq Proliant Servers and a DLT 15 Cartridge Tape Library Backup System to Jaguar Computer Systems, Inc., Riverside, Colifomia, in the amount of $91,933.42; 5.2 Appropriate $91,994 in General Fund Reserves. For Councilman Comerchero, City Clerk Jones ciarifisS the depreciaUon schedule for computer equipment and advised that the City's cun'ent equipment is Y2K compliant but that the City is rapidly approaching capacity with its current servers. Assistant City Manager O'Gmdy noted that although the City depreciates its equipment on a three-year cycle, replacement would not be recommended prior to the nesS. MOTION: Councilman Comerchero moved to approve the staff mcommendaUon. The motion was seconded by Councilman Lindemans and voice vote mfiectsS unanimous approval. R:~Minutes~051199 13 Solidtation of Construction Bids and Ag~oroval of the Plans and Specifications for the FY98-99 Pavement Manaaement System - Proiect No. PWg~.07 RECOMMENDATION: 13.1 Approve the Construction Rans and Specif'mations and authorize the Department of Public Works to solicit construction bids for Project No. PW99-07 - FY98-99 Pavement Management System. With regard to this issue, Coundlrnan Lindemans apprised staft that, in Voorburg, all bicycle paths, for visibility and safety reasons, am painted red. Mr. Lindemans encouraged staft to pursue such ~ction. MOTION: Councilman Lindernans moved to approve staft recommendation. The motion was seconded by Mayor Pro Tern Stone and voice vote reflected unanimous approval. 17 Amendment No. 3 to Professional Enaineednq Services Agreement with T Y Lin International for the Pala Road BddQe Improvement Proiect - Project No: PW97-15 RECOMMENDATION: 17.1 Approve Amendment No. 3 to Professional Engineering Services Agreement between the City of Temecula and T Y I. in International to provide additional Engineering Services for the Pala Bddge Improvement Project - Project No. PW97-15 - in an amount not to exceed $16,270.00 and authorize the Mayor to Sign Amendment No. 3. In response to Mayor Pro Tem Stone, Acting Public Works Director Hughes dadfled the proposed request and advised that this expenditure was one which was unforeseeable. In the Mum, Mayor Pm Tem Stone requested that any similar requests for which the 10% contingency amount has been exceeded that the staff report deady reflect the reasoning for each amendment. MOTION: Councilman Comerchero moved to approve the staft recommendation. The motion was seconded by Coundlman Lindemans and voice vote reflected approval with the excec~tion of Mayor Pro Tern Stone who voted no. At 8:02 P.M., the Council briefly recessed the meeting and convened as the Temecula Community Services District and the Temecula Redevelopment Agency. At 8:24 P.M., the City Coundl resumed with regularly scheduled City Council business. COUNCIL BUSINESS 18 Rancho Califomia Road/I-15 and Winchester Road/I-15 Additional Imorovernents - Proiect No. FNV98-07A and PW98-08A RECOMMENDATION: 18.1 Authorize the Public Works Department to solidt construction bids for additional romp improvements at Rancho California Road at Interstate' Route 15 - Project No. PW98-07A - and Winchester .Road at Interstate Route 15 - Project No. PW98- 08A. R:V4inutes~051199 By way of overheMs, Acting Public Works Director Hughes clarified the proposed improvements and the impacts it will have on existing landscaping as well as the irrigation system. Even if it meant to prolong the project, Mayor Pro Tern Stone relayed his desire to have all work completed at r~ght in an effort to minimize the inconvenience to residents. in light of the penalties which will- be imposed on the contractor if the work were not completed on time, Acting Public Works Director Hughas noted that .a portion of the work will have to be Further clarifying the proposed project, Mr. Hughes, for Coundlman Comerchero, commented on the positive impact this project will have on turning movements for Ynez Road and VVinchestsr Road. Both Coundimen Comerchero and Undemans concurred with Mayor Pro Tem Stone's suggestion to complete all work at nighL Mr. Hughes further dadrid that a combination of night and day work would complete the project by October 1, 1999, and that restricting the project to night work only would delay the project by approximately 15 to 25 days and that it would as well increase the bid cost by approximately 30%. At a minimum, Councilman Roberrs requested that them be no lena dosurns during peak traffic hours. It was the consensus of the City Council to not close any lanes pdor to 10:00 A.M. For Councilman Lindemans, Acting Public Works Dire~'tor Hughes elaborated on bike/pedestrian lanes, clarifying that bike lanes require a 5' spaca and must be provided in both directions, therefore, requiring additional spaca of 10'. Mr. Hughes advised that no such lanes have been provided for Rancho California Road or Winchester Road. He dadfled that bicycles am not prohibited from utilizing the roadway but that them will not be a designated bike lane. As to pedestrian access, Mr. Hughes noted that both Winchester Road and Rancho California Road have pedestrian crossing on one side. As to the Ovedand Project, Mr. Hughes noted that no bike lanes will be provided but that pedestrian access will be provided on the north side but not on the south side. Mayor Ford relayed his concurrence with Mr. Hughes' recommendation to have the contractor complete this project during day and night hours but that them be no lane closures dudng peak hours. MOTION: Coundlman Comerchero moved to approve the staff recommendation. The motion was seconded by Councilman Roberrs and voice vote reflected unanimous approval with the addition that them be no lane closures prior to 10:00 :A.M. 19 AuthoriT~tion to advertise for Proposals to Study the Street and Traffic Circulation System of the Meadowview Area RECOMMENDATION: 19.1 The Public/Traffic Safety Commission recommends that the City Coundl authorize the Public Works Department to advertise for proposals to study the street and traffic circulation system of the. Meadowview Area. Councilman Roberrs noted that he would be abstaining with regard to this issue. Acting Public Works Director Hughes reviewed the staff report (of record). R:V, tnutes1051199 10 Addressing the importance of neighborhood workshops/meetings in order to adequately address the noted concems/issues, Assistant City Manager O'Grady commented on the staff time essoc~ted wilh such meetings and suggested that lhis matter be considered in conjunction with the CIP process and that the matter be as well considered in conjunction with the City-wide Being of the opinion that a more comprehensive study would be necessary to adequately reflect the positive m'N:l negative impacts to surrounding communities, Mayor Pro Tern Stone stated that such a study should inducle Rodpaugh and Calle Medusa end noted that such a study would require a greater expenditure. Mr. Rolfe Wittman, 30617 Ca!le Pina Colada, resident of Meadowview, relayed his desire to obtain relief from the cut-through traffic; commented on the negative impacts the Mall traffic will have on Meadowview;, and further elaborated on the existing substandard roads in Meadowview. Conojrdng with Mr. VVittman, Mr. Andrew Ronie, 40575 La Colina, further elaborated on the problem of cut-through through in Meadowview. Although-concuffing with the need of a more comprehensive study, Mr. Ronie stated that at this point in time, such a study would not be justifiable and suggested that the matter be considered with the City-wide Circulation Element and that it should include nearby County developments. Viewing this situation with Meadowview as an on-going problem, Coundlman Comercherc noted that it will not be resolved until the City deady identifies Meadowview as a rural community or as an integral part of the City. Coundiman Lindemans, echoed by Mayor Pro Tem Stone, noted that the Meadowview residents would prefer to be labeled as a rural community and that the City should respect those residents' wishes. MOTION:' Mayor Pro Tem Stone moved that this matter be consider in conjunction with the CIP process and that the item be appropriately pdodtized..The motion was seconded by Coundlman Lindemans and voice vote reflected approval with the exception of Councilman Roberts who abstained. 20 Chardonnav Hills Final Pavement Status RECOMMENDATION: 20.1 Oral Report Providing an overview, Acting Public Works Director Hughes advised that negotiations and discussions am ensuing with Lennar end that the City Coundl will be kept apprised. Mr. David Mathewson, 31293 Dumey Court, extended appredation to the City end staff for the expediency with which this matter was addressed. MOTION: Mayor Pro Tern Stone moved to receive and file the report The motion was seconded by Coundlmen Comerchero and voice vote reflected unenimous approval. R:MMinutes~051199 11 21 Considqration of Aopointment of Water Subcommittee Members RECOMMENDATION: 21.1 Appoint an ad-hoc m. dx~r~mittee of two City Council members to meet with the Rancho Californi and EaStern Munidpal Water Districts as appropriate to discuss various water issues. Assistant City Manager O'Grady presented the staff report (of record) after which the following motion was offered: MOTION: Mayor Ford moved to appoint Councilmembers Comerchero and Roberrs. The motion was seconded by Mayor Pro Tern Stone and voice vote reflected unanimous approval. 22 Creation of a No Parking Zone on Avenida De La Reina RECOMMENDATION: 22.1 Adopt a resolution entitled: RESOLUTION NO. 99-37 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TEMECULA ESTABLISHING NO PARKING ZONE ON AVENIDA DE LA REINA BETWEEN THE HOURS OF 7:00 A.M. TO 9:00 A.M. MONDAY THROUGH FRIDAY AS SHOWN ON EXHIBIT A Acting Public Works Director Hughes reviewed the staff report (of record). Although supporting the no parking restfiction, Mayor Pro Tern Stone commented on the fights of those individuals, residing on this street, that may be impacted and suggested the implernentetion of a parking permit to which Mr. Hughes advised that the Commission had addressed parking permit process. Considedng the distance of the proposed no perking zone, Mr. Hughes, for Coundlman Comerchero, advised .that the Commission had expressed no concem with the possibility of the traffk; concern migrating further north end, thereby, creaUng a similar problem on Arroya Vista and Corte Alhambra. Public/Traffic Safety Commissioner. Connerton further elaborated the Commission's rationale with Acting Public Works Director Hughes noting that if a problem were to adse further north, the matter would be addressed by the Commission. If a problem were to adse for the residents, Mayor Pro Tem Stone reiterated that he would recommend the use of a parking permit. MOTION: Councilman Lindemans moved to approve staff recommendation. The motion was seconded by Councilman Comerchero and voice vote reflected unanimous approval. R:~linutes~051199 12 CITY MANAGER'S REPORT In light ol Acting City Manager Nelson's absence, Assistant City Manager O'Grady wished Mr. Nelson a speedy recovery; commented on the continual progress with the Overland Overcrossing Project; and commended the Guidant Coq;oration, Southem California Edison, and the Public Works staff on . a job wetl done. Mr. O'Grady as well commended the Community Services Department on a job well done as it relates ~o the progress of the DUck Pond Project. CITY ATTORNEY'S REPORT City Atlomey Thorson advised that them were no reportable actions under the Brown Act; that direction was provided to staff with respect to the one item of litigaUon; advised that the settlement agreement will be readdressed by the City Council for review in Open Session; and noted that no action was taken. on the personnel matter. ADJOURNMENT At 9:33 P.M., Mayor Ford formally adjoumed the City Coundl meeting to Tuesday, May 25, 1999, 7:00 P.M., City Coundl Chambers, 43200 Business Park Ddve, Temecula California. '~tteven J. Ford, Mayor ATTEST: [SEAL] R:~14inutes~051199 13