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HomeMy WebLinkAbout070901 CSC Minutes MINUTES OF A REGULAR MEETING OF THE CITY OF TEMECULA COMMUNITY SERVICES COMMISSION JULY 9, 2001 CALL TO ORDER The City of Temecula Community Services Commission convened in a regular meeting at 6:00 P.M., on Monday, July 9, 2001 in the City Council Chambers of Temecula City Hall, 43200 Business Park Drive, Temecula, California. ALLEGIANCE The audience was led in the Flag salute by Commissioner Hogan. ROLL CALL Present: Commissioners Edwards, Henz, Hogan, Yorke, and Chairman Meyler. Absent: None. Also Present: Director of Community Services Parker, Deputy Director of Community Services Ruse, Recreation Superintendent Pelletier, Maintenance Superintendent Harrington, Development Services Administrator McCarthy, Management Analyst Smith, Minute Clerk Hansen, and Minute Clerk Ice. PUBLIC COMMENTS No comments. DIVISION REPORTS Recreation Superintendent Pelletier provided the following information re.qardinq recent and upcoming recreational events in the City of Temecula: Relayed that the Welcome Vail Ranch Annexation Celebration, which was held on July 1st, had been a great success, advising that the Vail Ranch residents have officially been accepted into the City of Temecula. Noted that staff implemented the 4th of July festivities, relaying that staff has received positive feedback regarding the planned events. Updated the Commission regarding the Summer Months and Recreation in Temecula (SMART) Program, noting the attendance of 30-40 youths per day. Appdsed the Commission with respect to the 2nd season of the Reaching Out to Our City Kids (ROCKS) Program. R:CSC/minutes/070911 I Advising that this was her first experience on a float, Commissioner Yorke relayed her enjoyment at the 4t~ of July parade in Old Town. For Commissioner Henz, Recreation Superintendent Pelletier relayed that the day camp program was conducted in two-week sessions, that there were approximately 100 youth a day in the program, and that there were planned activities throughout the day. In light of the popularity of the day camp program, and Commissioner Henz's quedes as to whether expansion should be investigated, Director of Community Services Parker provided an overview of the program's past expansion, noting the restrictions with respect to available City facilities; and advised that next year the TCC will be available for use. For informational purposes, Recreation Superintendent Pelletier noted that other organizations have similar successful day camp programs. Commending staff, Senior Planner Hogan relayed that all the events associated with the 4th of July were wonderful. Having attended the festivities at the Sports Park, Commissioner Edwards relayed that a couple from the City of Poway commented on what an extraordinary, special place the City of Temecula is. Maintenance Superintendent Harrin.qton provided a brief overview of various projects that were completed by the Maintenance Division during the month of June, relaying the foliowin,q: The final turn over inspection process was completed for slope and landscaped areas in various tract developments in the City, allowing the City to assume maintenance responsibility. At Rancho California Sports Park tot lot, an ADA accessible drinking fountain was installed. At the Community Recreation Center (CRC), the nonskid flooring in the locker rooms was resurfaced. In the multipurpose room at the Mary Phillips Senior Center, the lighting system was retrofitted. · The multipurpose room stage front was rebuilt at the CRC. · Occupancy sensors were installed in the office lighting systems at the TCC. The tot lot at Pala Community Park, which had been damaged by vandals, was rebuilt. For Commissioner Hertz, Maintenance Superintendent Harrington provided an overview regarding staffs efforts with respect to the newly acquired parks added to the City via the annexation of Vail Ranch, relaying the plans for future improvements at the park sites. R:CSC/rninutes/070911 2 Providing additional information regarding the landscaped slopes and parks in the Vail Ranch area, Director of Community Services Parker specified the funds which had been set aside for rehabilitation; and noted the three proposed Capital Improvement Plan Projects for this area. In response to Commissioner Hogan's queries regarding the vandalism at Pala Community Park, Maintenance Superintendent Harrington advised that it was staff's opinion that the damage was most likely caused by teenagers, relaying that there was frequent vandalism in this area, specifically at Pala Community Park, and Kent Hintergardt Memorial Park; and noted staff's efforts to work with the Police Department's Problem Oriented Police (POP) Team in order that more attention be focused on these particular park sites. For informational purposes, Director of Community Services Parker noted that vandalism rates in the City of Temecula are extremely Iow in comparison to other cities. Development Services Administrator McCarthy updated the Commission re.qardin.q th~. proiects in process, notinR the activity in the months of June and July, as follows: The contract for the Senior Center Expansion Project was awarded at the June 26, 2001 City Council meeting, relaying that work was expected to begin in July and be completed by year's end. The bid opening for the Chaparral Pool Project was held last week, and the contract would be presented to the Board of Directors for approval at the July 10, 2001 Community Services District meeting, noting the goal to begin construction in July, and to complete the project before spring. The Children's Museum Subcommittee has a tentatively scheduled meeting for July 24t~ at which time new design concepts will be presented. The Trails Master Plan Subcommittee met earlier today (i.e., July 9th), relaying that the consultant would be distributing the Draft Document to the Subcommittee Members, which subsequently would be brought before the Commission. · The Water Park Feasibility Study was presented on June 26th to the City Council. · The name Meadows Park was approved for the new park site in Paseo Del Sol. In response to Chairman Meyler's comments, Development Services Administrator McCarthy confirmed that Imagination Workshop - the Temecula Children's Museum was approved for the Children's Museum facility. COMMISSION BUSINESS 1. Approval of Community Services Commission Minutes RECOMMENDATION: 1.1 That the Community Services Commission approves the minutes of the June 11, 2001 meeting. R:CSC/minutes/070911 3 MOTION: Commissioner Henz moved to approve the minutes, as written. The motion was seconded by Commissioner Edwards and voice vote reflected unanimous approval. 2. Vail Ranch Concert Series RECOMMENDATION: 2.1 That the Community Services Commission receive and file a report on the Vail Ranch Annexation Celebration held on July t, 2001. Deputy Director of Community Services Ruse provided an overview of the Vail Ranch Annexation Celebration (per agenda material), highlighting the formal ceremony which was inclusive of Mayor Comerchero's welcome, Mayor Pro Tem Roberts' comments, Supervisor Buster's remarks, as well as Mr. Bob Ritchie's; noted the opportunities for the new residents to become acquainted with the staff from each department of the City; provided an overview of the recreational activities which took place (i.e., face-painting, balloon art, softball pitching, etc.), relaying that all who attended had a good time; and noted that the City now has 67,000 residents, advising that the Vail Ranch residents were participating in the City's programs and activities. For informational purposes, Commissioner Henz noted that on July 7, 2001 (six days after annexation) the signage on the freeway that denotes the population stated that the City of Temecula has 67,000 residents. Relaying kudos to staff for a job well done with respect to the Welcome Celebration Event, Commissioner Edwards noted that he had heard a plethora of positive comments concerning the event. Deputy Director of Community Services Ruse added that much of the credit belonged to Recreation Superintendent Pelletier for her diligent efforts regarding this celebration activity. For Commissioner Yorke, Deputy Director of Community Services Ruse provided additional information regarding future plans for a pool facility in the Vail Ranch area. Director of Community Services Parker added that $175,000 has been earmarked for this future project, which would cost approximately $900,000. It is noted that no formal action was required regarding this item. 3. Summer Sunsets Concert Series RECOMMENDATION: 3.1 That the Community Services Commission receive and file the report on the 2001 Summer Sunsets Concert Series. Advising that the Summer Sunsets Concerts were well-attended last year, Recreation Superintendent Pelietier provided an overview of the 2001 Concert Series, which will be held every Thursday during the month of August in the Thomas H. Langley Amphitheater at the CRC from 6:30 P.M. to 8:00 P.M., specifying the schedule of performers. R:CSC/minutes/070911 4 Commissioner Yorke relayed her pleasure that the Langley Amphitheater was being utilized. Since no formal action was required regarding this item, the Commission moved on to consider Item No. 4. 4. Cancellation of the Au~lust Community Services Commission RECOMMENDATION: 4.1 That the Community Services Commission discuss the cancellation of the August Commission meeting. Noting that this issue (i.e., the discussion of the cancellation of a summer Commission meeting) is presented annually due to various vacation schedules, Director of Community Services Parker advised that there were numerous items which will most likely be ready for presentation to the Commission in August, recommending that, if possible, the August meeting not be cancelled. MOTION: Commissioner Henz moved to maintain the current meeting schedule and not to cancel the August meeting. The motion was seconded by Commissioner Edwards and voice vote reflected unanimous approval. COMMUNITY SERVICES DIRECTOR'S REPORT Apprising the Commission, Director of Community Services Parker reiterated that the Sports Park Subcommittee meeting would be held on July 24th; and noted that the Chaparral Pool Project contract would be presented for approval at the July 10, 2001 CSD meeting, relaying hopes of completing the pool project in spring. COMMISSIONER REPORTS Reiterating kudos to staff, Commissioner Edwards, echoed by Commissioners Yorke and Henz, relayed that the 4th of July activities were fantastic. Having attended the Trails Master Plan Subcommittee meeting prior to tonight's meeting, Commissioner Henz updated the Commission regarding the project. Referencing Mr. Markham's letter, which had been distributed to the Commission, requesting that an item be agendized regarding a parcel located at Ynez Road and Santiago Road, Chairman Meyler requested guidance from staff. Director of Community Services Parker provided an update, noting that the issue could be solely addressed by staff and placed in the ClP, advising that the matter of installing a passive park was being discussed at this time. Chairman Meyler requested staff to investigate as to whether he could take action on this item if it was agendized due to his recent move from this area, noting that he was unsure of the time parameters. R:CSC/minutes/070911 5 Chairman Meyler noted the Arts Council's letter, which had relayed appreciation to City staff and specifically to the Community Services Department for their diligent efforts in assisting the Arts Council. In response to Chairman Meyler's comments, Director of Community Services Parker advised that staff would be gathering policies from other cities regarding parade activities which will be reviewed with the City Attorney, noting that subsequently the Commission will be provided with additional information. For Commissioner Henz, Recreation Superintendent Pelletier noted that the toy in the Commission's goodie bags was a slinky City souvenir toy that would be used for various children's activities. Commenting on the Summer Months and Recreation in Temecula (SMART) Program T-shirt, which was provided to the Commissioners in the past, Chairman Meyler noted that in response to a residenrs questions he had referred an individual to Community Service staff for additional information regarding the program. Commissioner Yorke relayed thanks to staff for making sure she got her T-shirt although she had been absent from the last meeting. ADJOURNMENT At 6:43 P.M. Chairman Meyler formally adjourned this meeting to January '14, 200'1 at 6:00 P.M., in the City Council Chambers, 43200 Business Park Drive, Temecula. Ja~,~. A; Me~,ler,-c~air:ma-r~ Herman D. Parker, Director of Community Services R:CSC/minutes/070911 6