HomeMy WebLinkAbout19-05 TCSD Resolution RESOLUTION NO. CSD 19-05
A RESOLUTION OF THE BOARD OF DIRECTORS OF
THE TEMECULA COMMUNITY SERVICES DISTRICT OF
THE CITY OF TEMECULA ADOPTING THE FISCAL
YEAR 2019-20 ANNUAL OPERATING BUDGET,
ESTABLISHING CONTROLS ON CHANGES IN
APPROPRIATIONS, ESTABLISHING CONTRACT
AUTHORITY OF THE GENERAL MANAGER,
ESTABLISHING LAWSUIT SETTLEMENT AUTHORITY
OF THE GENERAL MANAGER
THE BOARD OF DIRECTORS OF THE TEMECULA COMMUNITY SERVICES
DISTRICT OF THE CITY OF TEMECULA DOES HEREBY RESOLVE AS FOLLOWS:
Section 1. That the Fiscal Year 2019-20 Temecula Community Services District
(TCSD) Operating Budget is hereby adopted.
Section 2. That the following controls are hereby placed on the use and transfers of
budget appropriations:
A. No expenditure of funds shall be made unless there is an unencumbered
appropriation available to cover the expenditure.
B. The Department Director may prepare a transfer of appropriations within
departmental budget accounts, with the approval of the General Manager.
C. The Board of Directors must authorize transfers (appropriations) of funds from
the Unreserved Fund Balance and transfers between departmental budget accounts.
D. In accordance with City of Temecula Municipal Code Section 2.60.030, the
General Manager shall administer the City personnel system. This General Manager is
authorized to fix and alter the titles, compensation, and number of positions in the Schedule of
Authorized Positions as needed, subject to the total personnel expenditure budget limitations
approved by the Board of Directors.
E. The General Manager may authorize expenditures of funds in amounts up to sixty
thousand dollars ($60,000.00). Any expenditure of funds in excess of$60,000.00 requires Board
of Directors action.
F. The General Manager may authorize Public Works contracts in amounts up to
sixty thousand dollars ($60,000.00). Any expenditures of Public Works funds in excess of
$60,000.00 require Board of Directors action, except that the General Manager may approve
change orders on Public Works contracts approved by the Board in amounts up to the project
contingency established by the Board.
G. The General Manager, in consultation with the City Attorney, is hereby
authorized to settle personal injury and property damage lawsuits and enter into settlement
agreements on behalf of the Temecula Community Services District, where the amount of the
settlement does not exceed twenty-five thousand dollars ($25,000.00).
H. Pursuant to Section 3.28.130 of the Municipal Code, the General Manager may
authorize purchases of supplies and equipment in amounts up to sixty thousand dollars
($60,000.00). Any purchases of supplies and equipment in excess of $60,000.00 shall be
awarded to the lowest responsible bidder pursuant to formal bid procedures and require City
Council action, except that the General Manager may approve change orders on purchases of
supplies and equipment approved by the Board in amounts up to the contingency established by
Board.
I. Pursuant to Section 3.28.250 of the Municipal Code, purchases of supplies and
equipment of an estimated value of sixty thousand dollars ($60,000.00) or less, may be made by
the purchasing agent in the open market pursuant to the procedure prescribed in Sections
3.28.260 through 3.28.280 and without observing the procedure prescribed in Sections 3.28.130
through 3.28.240; provided, however, that all bidding may be dispensed with for purchases of
supplies and equipment having a total estimated value of$5,000 or less.
J. Appropriations and Revenue Estimates for grant funded programs for Fiscal Year
2018-19 which have not been expended or encumbered, are hereby carried over for the
applicable grant program to the Fiscal Year 2019-20.
Section 3. The Finance Director is authorized to make temporary short term interfund
loans between appropriate funds in order to cover short term cash needs caused by cash flow
timing differences. These interfund loans must have an identified repayment source.
Section 4. Outstanding encumbrances shown on the District books at June 30, 2019,
are hereby appropriated for such contracts or obligations for Fiscal Year 2019-20.
Section 5. There are numerous occasions when small dollar valued purchases must
be made for or on behalf of the District; and it is appropriate that a petty cash fund be used to
provide for the purchase of these smaller dollar valued items; now, therefore, the Board of
Directors of the Temecula Community Services District of the City of Temecula does hereby
resolve, determine, and order as follows:
A. There is hereby established a renewable petty cash fund to be maintained in the
Finance Department.
B. The imprest balance amount of the petty cash fund shall be three thousand dollars
($3,000.00).
C. Vouchers, receipts, or other evidence of payment shall be required before
reimbursement shall be made from said petty cash fund, in such form as shall be required by
Finance Director.
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Section 6. The Board Secretary shall certify adoption of the resolution.
PASSED, APPROVED, AND ADOPTED by the Board of Directors of the Temecula
Community Services District of the City of Temecula this 11 th day of June, 2019.
•Vt__------A)
James Stewart, President
ATTEST.
Ran o retary
[SEAL]
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STATE OF CALIFORNIA )
COUNTY OF RIVERSIDE ) ss
CITY OF TEMECULA )
I, Randi Johl, Secretary of the Temecula Community Services District of the City of
Temecula, do hereby certify that the foregoing Resolution No. CSD 19-05 was duly and regularly
adopted by the Board of Directors of the Temecula Community Services District of the City of
Temecula at a meeting thereof held on the 11th day of June,2019, by the following vote:
AYES: 5 BOARD MEMBERS: Edwards,Naggar, Rahn, Scwhank,
Stewart
NOES: 0 BOARD MEMBERS: None
ABSTAIN: 0 BOARD MEMBERS: None
ABSENT: 0 BOARD MEMBERS: None
Randi Johl, Secretary
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