Loading...
HomeMy WebLinkAbout110402 CSC Agenda AGENDA TEMECULA COMMUNITY SERVICES COMMISSION TO BE HELD AT TEMECULA CITY HALL MONDAY, NOVEMBER 4,2002 6:00 P.M. CALL TO ORDER: Chairman Jack Henz FLAG SALUTE: Commissioner Meyler ROLL CALL: Edwards, Hogan, Yorke, Meyler, Henz PRESENTATIONS: James Willcox, Recreation Coordinator Temecula Community Services Department PUBLIC COMMENTS: A total of 15 minutes is provided so members of the public can address the Commissioners on items that are not listed on the Agenda. Speakers are limited to three (3) minutes each. If you desire to speak to the Commissioners about an item not listed on the Agenda, a green "Request to Speak" form should be filled out and filed with the Commission Secretary. When you are called to speak, please come forward and state vour name and address. For all other agenda items, a "Request to Speak" form must be filed with the Community Services Commission Secretary before the item is addressed by the Commission. There is a three (3) minute time limit for individual speakers. R:\CSCAGEND\I 01402.doc - DIVISION REPORTS CONSENT CALENDAR 1. Approval of Community Services Commission Minutes RECOMMENDATION: 1.1 That the Community Services Commission approve the minutes of the October 14, 2002 meeting. COMMISSION BUSINESS 2. Imaaination Workshop - Temecula Children's Museum RECOMMENDATION: 2.1 That the Community Services Commission receive and file this report updating the Commission on the Children's Museum project. 3. Community Recreation Center Gymnasium Floor Maintenance Proaram RECOMMENDATION: 3.1 That the Community Services Commission receive and file the report on the Community Recreation Center Gymnasium Floor Maintenance Program. COMMUNITY SERVICES DIRECTOR'S REPORT COMMUNITY SERVICES COMMISSIONER'S REPORTS ADJOURNMENT That the Community Services Commission adjourn to the regularly scheduled meeting on Monday, December 9, 2002, 6:00 pm at Temecula City Hall Council Chambers, 43200 Business Park Drive, Temecula, CA 92592. R:\CSCAGENDlI 0 1402.doc ITEM NO. 1 R:\CSCAGEND\iTEMNQ.SHl MINUTES OF A REGULAR MEETING OF THE CITY OF TEMECULA COMMUNITY SERVICES COMMISSION OCTOBER 14, 2002 CALL TO ORDER The City of Temecula Community Services Commission convened in a regular meeting at 6:00 P.M., on Monday, October 14, 2002 in the City Council Chambers of Temecula City Hall, 43200 Business Park Drive, Temecula, California. ALLEGIANCE The audience was led in the Flag salute by Commissioner Yorke. ROLL CALL Present: Commissioners Hogan, Meyler, Yorke, and Vice Chairman Edwards. Absent: Chairman Henz. Also Present: Director of Community Services Parker, Deputy Director of Community Services Ruse, Recreation Superintendent Pelletier, Maintenance Superintendent Harrington, Development Services Administrator McCarthy, Management Analyst Smith, Aquatics Supervisor Thurston, Recreation Coordinator Wilcox, Associate Engineer Gonzales, and Minute Clerk Hansen. PRESENTATIONS Plaque of Recoanition - Summer Dav Camp Recreation Leader, Mr. Geoffrev Gaier Due to Mr. Gaier's absence, it was determined that this presentation would be postponed to the November meeting. Plaque of RecoQnition - Summer Dav Camp Director, Senior Recreation Leader, Mr. Tonv Moramarco Enumerating the various City programs with which Mr. Moramarco has been involved, Vice Chairman Edwards presented a plaque in honor of his efforts associated with directing the 2002 successful day camp program. Plaque of Recoanition - Sister City Proqram and Summer Dav Camp Director, Senior Recreation Leader, Ms. Jennifer Brommet Vice Chairman Edwards presented Ms. Brommet a plaque in honor of her worthy endeavors associated with the City's special recreation events as well as the City's Sister Program. Director of Community Services Parker reiterated kudos to the above-mentioned individuals for their hard work, which did not go unnoticed. PUBLIC COMMENTS No comments. DIVISION REPORTS Maintenance Superintendent Harrinqton provided a brief overview of various proiects that were completed bv the Maintenance Division since the last Commission meetinq, relavinq the followina: . In the Old Town area and at various sports fields burned lamps were replaced. . Assistance was provided in the setup and the operation of the Concert on the Green. . Assistance was provided to the Temecula Valley Unified School District with the renovation of the Temecula Elementary School ball fields. . The annual winter season flood control channel maintenance program was completed at various sites. . The teen room at the CRC was painted with several new lively colors. . Assistance was provided for the setup and operation for the Fall Rod Run Event in Old Town. For Commissioner Yorke, Director of Community Services Parker relayed that improvements at the upper soccer field at Rancho California Sports Park were included in the Capital Improvement Program (GIP) and would encompass installation of asphalt parking and an asphalt driveway, and would most likely be implemented in approximately three years, Maintenance Superintendent Harrington relaying that to address her concern regarding the unpaved area at this time the Maintenance Division would level off the area. Recreation Superintendent Pelletier provided an overview of the recreation proqrams in the City of Temecula, as well as hiqhliqhtinq the upcominq holidav events, notinq the followinq: . The Temecula Search for the Stars Talent Night was held last weekend and was a success with 25 participants and approximately 200 spectators. R: CSC/minules/101402 2 . The Skater's Challenge was held at the Skate Park on Saturday, October 12th with 45-50 participants, relaying that Active Sporting Goods served as sponsors, and that it was her understanding that the day was enjoyed by all who attended. . That on Saturday, October 26th the City was sponsoring the Halloween and Harvest Carnival at Margarita Community Park from 2:00 P.M. to 7:00 P.M. o With respect to the upcoming holiday events, noted the following: The Tree Lighting Ceremony would be held on December 5th; The Holiday Lights and Festive Sights Tour would be held on December 11th, 15th, and 18th; The Winter Wonderland and Breakfast with Santa Event would be held on December 7'h; and The Electric Light Parade would be held on December 13th . o o o For Commissioner Meyler, Recreation Superintendent Pelletier relayed that the holiday lights judging would take place on December 4th, advising that she would provide a calendar for the Commission denoting the mentioned events; for Commissioner Hogan, confirmed that the holiday lighting contest would be announced in The Californian newspaper, as well as through releases to the press and fliers placed in the schools. In response to Commissioner Yorke, Management Analyst Smith relayed that she would call and arrange a convenient time next week for the judging of the poster calendar contest. For Vice Chairman Edwards, Recreation Superintendent Pelletier noted that there has been a recent increase in the number of participants at the skate park due to the recent closure of a private park in the area, Director of Community Services Parker confirming that the skate park was getting greater use than the hockey facility. Recreation Coordinator Wilcox added that per City Council direction, Friday nights have become Family Fun Nights for Temecula residents, advising that in the past four to eight weeks the event has been sold out. In response to Commissioner Hogan, Director of Gommunity Services Parker provided information regarding a potential ice skating facility in Temecula, relaying that although there have been some discussions regarding the matter, the cost, funding, and location have not been determined; for Gommissioner Meyler, noted that he would investigate the most appropriate avenue for the Commission to place this project in the CIP, advising that for the next three years the Community Service Department's CIP Budget was full due to the upcoming Sports Complex, Children's Museum, Theater, and Library Projects; for Commissioner Yorke, noted that he had no estimation of the costs associated with constructing an ice rink facility, relaying additionally that he had no knowledge of a private enterprise interested in funding or developing this type of project. For Commissioner Yorke, Recreation Superintendent Pelletier noted that at the Talent Show Event plaques had been distributed this year, advising that staff would investigate implementing additional incentives for this event next year which could be obtained via sponsorships. R: CSC/minutes/101402 3 Development Services Administrator McCarthv provided an overview of the proiects in process, as follows: . Relayed that the shell improvements for the Children's Museum began last week, noting staff's pleasure with the consultant's work on the exhibits up to this point; . Noted that staff was working on the Sports Complex Project in the Wolf Creek Development, advising that it was anticipated that the Master Plan for this project would be presented to the City Council at the second November City Council meeting; . Advised that Crowne Hill Park was near complete and would be turned over to the City in the near future, noting that there would be a dedication scheduled next month and that she would keep the Commission posted; and advised that Park Site A construction would begin this week (the week of October 14, 2002); and . Relayed that Make a Difference Day and Household Hazardous Waster Roundup and Cleanup would be held on Saturday, October 26, 2002, advising that the KOLA 99.9 FM radio station would be providing music and lunch at the TCC for the volunteers aiding in the cleaning up of the creek. COMMISSION CONSENT CALENDAR 1. Community Services Commission Minutes RECOMMENDATION: 1.1 Approve the minutes of the September 9, 2002 Community Services Commission meeting. With respect to the minutes, Commissioner Meyler relayed that on page 5, under Item G., it should be clarified that he did not state that the General Plan references our Master Plans by establishing a framework for creation of these documents. MOTION: Commissioner Hogan moved to approve the minutes, as amended. The motion was seconded by Commissioner Meyler and voice vote reflected approval with the exception of Chairman Henz who was absent. 2. Gates to Temecula Middle School on Camino AlaQon RECOMMENDATION: 2.1 That the Community Services Commission advise staff regarding the access issues and the entry gates to the Temecula Middle School ball fields from Camino Alagon. Via overheads, Director of Gommunity Services Parker provided an overview of the staff report (of record), relaying that the City has participated in a joint-use agreement with the Temecula Valley Unified School District (TVUSD) to utilize the Temecula Middle School fields after school hours since 1994; noted that approximately a year ago residents in this area expressed concern to the City regarding traffic, noise, and litter generated from R: CSC/minutes/l01402 4 the sports leagues use of the school site, that ultimately these concerns were taken to the PubliclTraffic Safety Commission which resulted in the Commission directing staff to request that the School District allow on-site parking during the sporting activities (on the blacktop), which the school subsequently permitted; noted additionally that the PubliclTraffic Safety Commission also directed staff to request that the gates on Camino Alagon be locked after school hours in hopes of deterring people from parking on that particular street; relayed that staff began locking the gates after school hours, and that the locking of the gates did guide people to park in alternate areas; advised that as a result of the Commission's comments and concerns expressed at the last Commission meeting, staff discussed the locked gates issue with the City Manager; the City Manager opined that the gates should remain open on the weekends when the facility was most heavily used, advising that the open gates would be important for emergency access; noted that ultimately it was determined that the gates would be open on the weekends which has been working well; via photographs of the site on a Saturday morning, demonstrated the few vehicles parking on Camino Alagon with the gates open; advised that some of the sporting activities have been diverted from these fields; and concluded that the impacts to the neighbors in this area has significantly decreased. Commenting on the issue, Vice Chairman Edwards enumerated factors which had contributed to the overcrowding of the streets in the past, relaying that now that the road work on Meadows Parkway had been completed, and the School District allowed parking on the school grounds, the matter had been resolved; noted that he initially addressed this item at the last Commission meeting due to his concerns regarding those individuals using the fields and desiring to use the north access point; and concurred that the recent unlocking of the gates has been effective. Commissioner Yorke concurred with the concept of leaving the gates unlocked due to the associated safety issues with providing emergency access. Relaying that since there were no residents present in opposition to the unlocked gates, Commissioner Meyler noted his support in continuing to keep the gates open. Vice Chairman Edwards advised that the locking of the gates served as a short-term solution; and relayed that he was pleased with the change. It was noted that the Commission took no formal action regarding this matter. 3. Reschedule the November Communitv Services Commission meetinq RECOMMENDATION: 3.1 That the Community Services Commission approve the meeting date change from November 11, 2002 to November 4, 2002. MOTION: Commissioner Yorke moved to change the meeting date for the November meeting to November 4, 2002. The motion was seconded by Commissioner Meyler and voice vote reflected approval with the exception Chairman Henz who was absent. R: CSC/minules/101402 5 4. Chaparral Hiqh School Aquatic Facilitv Update RECOMMENDATION: 4.1 That the Community Services Commission receive and file the update on the Chaparral High School Aquatic Facility. Noting the successful 2002 Summer Aquatic Swim Program, Recreation Superintendent Pelletier introduced Aquatics Supervisor Thurston who would update the Commission. Aquatics Supervisor Thurston provided an overview of the aquatic program at the Chaparral High School Pool for the summer of 2002, noting that this facility was dedicated in May of 2002, that the $2.7 million facility featured a lighted 25-yard by 25- meter pool, a four-lane recreational swimming pool with a diving board, a zero depth play structure, both a men's and women's shower room, and office space, that this facility was part of a joint-use agreement with TVUSD; and specified the types of swim programs offered at this facility. For Commissioner Yorke, Director of Community Services Parker relayed that the maintenance of the pool was provided by the School District, and that the City reimbursed the School District for a third of the annual costs; confirmed, for Vice Chairman Edwards, that the City provided the scheduling for the facility during the summer months; for Commissioner Meyler, updated the Commission regarding the swim teams' use of the facility; and relayed that the Chaparral Pool facility was not available for City use during the winter months. COMMUNITY SERVICES DIRECTOR'S REPORT A. Commending Deputy Director of Community Services Ruse for her diligent efforts regarding this particular grant application, Director of Community Services Parker relayed that staff received word that the City of Temecula would be the recipient of a $300,000 State Grant for the Children's Museum Project. COMMISSIONER REPORTS A. For Commissioner Meyler, Deputy Director of Community Services Ruse provided an update regarding Adelphia cable service, noting that the upgrade in services that began seven months ago has stopped due to the financial difficulties the company has experienced, that in the coming weeks the company's nationwide priorities would be determined, that there were some areas in Temecula with the capacity to have broad band, that the City was in contact with the company on a regular basis, and that she would keep the Commission informed. B. With respect to the Library Grant, for Commissioner Hogan, Deputy Director of Community Services Ruse provided additional information regarding the City's continuing efforts to secure this grant; and advised that the Board has determined that the grant recipients would be determined on December 2nd. C. For Gommissioner Hogan, Director of Gommunity Services Parker relayed that the letter from Mr. and Mrs. Zychowicz, outlining their concerns regarding City R: CSC/minules/101402 6 services was provided to the Commission for informational purposes only, advising that the City Manager's office would provide a response. D. Regarding the lack of DSL service in Temecula, Vice Chairman Edwards recommended that the CPUC be contacted regarding Verizon's lack of aggressive pursuit for this service, recommending that the City Council submit a complaint to this or a more appropriate agency in order to further address this important matter; and for informational purposes, provided additional information regarding optional costly avenues for businesses to obtain high speed internet service. ADJOURNMENT At 6:54 P.M. Vice Chairman Edwards adjourned this meeting to November 4. 2002 at 6:00 P.M., in the City Council Chambers, 43200 Business Park Drive, Temecula. Jack Henz, Chairman Herman D. Parker, Director of Community Services R: CSC/minutes/101402 7 ITEM NO.2 R:\CSCAGENDIlTEMNO.SHL CITY OF TEMECULA AGENDA REPORT TO: FROM: Community Services Commission Herman D. Parker, Director of Community Service~ DATE: November 4, 2002 RE: Imagination Workshop - Temecula Children's Museum RECOMMENDATION: That the Community Services Commission received and file this report updating the Commission on the Children's Museum project. DISCUSSION: In November 2001 the Community Services Commission approved the conceptual master plan for the Imagination Workshop - Temecula Children's Museum. The Board of Directors later approved this plan in 2002. The Imagination Workshop - Temecula Children's Museum is the home of an elusive, mysterious inventor by the name of Phinneaus P. Pennypickle, PhD. The facility will house the Professor's library, which focuses on exhibits related to invention and travel; the Professor's bedroom, which focuses on perception and illusion; the kitchen, which focuses on physics and chemistry; the dining area, which focuses on electric and power; a music room and tot play room. Sparks Exhibits and Environments of San Diego designed the master plan for the 7,500 square foot facility. The construction of the exhibitry and fabricated environments are currently taking place at Sparks Exhibits and Environments in San Diego. Recently staff visited their facility to inspect the exhibits, environments and interactives that are currently being constructed. The construction of the exhibits appears to be going well. In August 2002, staff released a formal public bid to select a construction firm to construct the tenant improvements of the vanilla shell box of the building. These improvements will include replacement of the roof, sidewalk and concrete work, rehabilitation of the restroom facility, construction of walls, electrical outlets and plumbing. This process will also include the replacement of wood siding as needed and construction of the gazebo attached to the front porch. Construction has begun on the building and the contractor has begun demolition work at the site. As our contractor began his work on the tenant improvements, it was discovered that dry rot had occurred in several areas at the base of the east wall of the building. Staff is working with our engineering staff and an outside structural engineer to develop a plan to rectify the dry rot problems. It is our hope to have these corrections made in the next 4 to 6 weeks. Staff is pursuing copywriting the name and logo of the Children's Museum, as well as the name "Pennypickle's" for the gift shop. Attachments R\CSCAGEND\Children's Museum Update.doc ITEM NO.3 R:\CSCAGENO~TEMNO_SHL CITY OF TEMECULA AGENDA REPORT FROM: Community Services Commission Herman D. Parker, Director of Community service@ November 4, 2002 TO: DATE: SUBJECT: Community Recreation Center Gymnasium Floor Maintenance Program PREPARED BY: ~ Kevin T. Harrington, Maintenance Superintendent RECOMMENDATION: Thatthe Community Services Commission receive and file the report on the Community Recreation Center Gymnasium Floor Maintenance Program DISCUSSION: The Community Recreation Center is our most wdely know facility. Our residents heavily use it as well as patrons form other communities. One of its major attractions is the gymnasium. The most striking feature of the gymnasium is the 8,600 sq. fl. maple floor. It represents over a $200,000 asset. It has a lie expectancy of about 30 years. It is estimated that it will cost about $150,000 during this 30 }ear life to maintain this floor or about $5,000 a }ear. Typically this type of floor will be sanded to bare 'Mlod twice over its lifetime. Our floor has already been sanded and re-striped sewral years ago due to earlier water damage. That process cost approximately $12,000. Therefore, in order to obtain full life expectancy from the floor, it is critical that it be properly maintained to delay the future need of sanding. Water and dust are the tv.o biggest enemies of a wood floor. All doors and 1Mndows in the gymnasium have been resealed to help keep dust and moisture out. Emergencyexit door alarms have been installed to keep the exterior doors closed at all times, v.hich better controls access to the gym through the CRC lobby. A heating ventilation and air-conditioning system was installed several years ago as well to help control humidity. The floor is regularly dust mopped between uses by both recreation and maintenance sta1f to ensure dust is kept to a minimum. Even with all the above items being executed the floor still must be refinished two times per year. The finish not only provides the glossy sheen, which makes the floor so attractive, but acts as a protective barrier from moisture, dust and ware. The floor refinishing is a very detailed process that must be completed 1Mth the utmost care and skill. We are fortunate to have maintenance staff skilled in this area to complete this process. This regular maintenance program wll insure the gymnasium floor many years of service. R:\HARRINGK\AGENDA.RPT\CSC eRe Gym Floor Refin 1l~2002.doc POWERPOINT PRESENTATION NARRATIVE: 1. Gym floor after 6 months of use. 2. Emergency Exit Door Alarm Signage. 3. First the floor is cleaned with a screen. This process removes all shoe marks and other debris and scratches in the finish so that the new finish can bond with the old finish 4. Picture of the floor screen. 5. Portion of screened floor. 6. Difference between screened and un-screened floor 7. Water with a cleaning solution is used in the screening/cleaning process. 8. Foreground shows cleaned surface. 9. Screening process. 10. Screening is very light and does not affect court lines. 11. G FI in use for worker safety. 12. Used screen being replaced. 13. Note difference between screened and unscreened floor. 14. The floor is then screened to remO\,e the material left over from the screening process. First the floor is machine scrubbed, then hand mopped and fnally we run a board wrapped with a clean towel over the floor. The floor needs to be very clean and dust tree before the finish is applied. 15. The material used to finish the floor is a waterborne two-part epoxy product manufactured by Hillyard Floor Care Supply. Here the tw:> parts are added together. 16. Epoxy finish material being thoroughly stirred. 17. Product being applied and spread on floor. 18. Product being applied and spread on floor. 19. Completed floor after first coat of finish. 20. Application of second coat of finish. 21. Completed floor. 22. Completed floor. R:\HARRlNGK\AGENDA.RPT\CSC CRC Gym Floor Refin 11.2002.doc POWERPOINT PRESENTATION NARRATIVE: 1. Gym floor after 6 months of use. 2. Emergency Exit Door Alarm Signage. 3. First the floor is cleaned with a screen. This process removes all shoe marks and other debris and scratches in the finish so that the new finish can bond with the old finish 4. Picture of the floor screen. 5. Portion of screened floor. 6. Difference between screened and un-screened floor 7. Water with a cleaning solution is used in the screening/cleaning process. 8. Foreground shows cleaned surface. 9. Screening process. 10. Screening is very light and does not affect court lines. 11. GFI in use for worker safety. 12. Used screen being replaced. 13. Note difference between screened and unscreened floor. 14. The floor is then screened to remOl.e the materiallefl over from the screening process. First the floor is machine scrubbed, then hand mopped and fnally we run a board wrapped with a clean towel over the floor. The floor needs to be very clean and dust tree before the varnish is applied. 15. The material used to varnish the floor is a waterborne two-part epoxy product manufactured by Hillyard Floor Care Supply. Here the two parts are added together. 16. Epoxy finish materials thoroughly stirred. 17. Product being applied and spread on floor. 18. Product being applied and spread on floor. 19. Completed floor after first coat of finish. 20. Application of second coat of finish. 21. Completed floor. 22. Cornpleted floor. R:\HARRINGK\AGENDA.RPT\CSC CRC Gym Floor Refin 11-2002.doc j"J 12J , '.. 1..- !""~} I 1 J " ;S.I,.'fu, It. 'ij" l;f { \ I I \ J, \ / \ II \ : \ I I "/ ,\ /\ I j' / \ / \\/ \" \