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HomeMy WebLinkAbout120902 CSC Minutes MINUTES OF A REGULAR MEETING OF THE CITY OF TEMECULA COMMUNITY SERVICES COMMISSION DECEMBER 9, 2002 CALL TO ORDER The City of Temecula Community Services Commission convened in a regular meeting at 6:00 p.m., on Monday, December 9, 2002, in the City Council Chambers of Temecula City Hall, 43200 Business Park Drive, Temecula, California. ALLEGIANCE The audience was led in the Flag salute by Commissioner Meyier. ROLLCALL Present: Absent: Also Present: Commissioners Hogan, Meyler, Yorke, Vice Chairman Edwards and Chairman Henz. None. Director of Community Services Parker Deputy Director of Community Services Ruse Development Services Administrator McCarthy Recreation Superintendent Pelletier Management Analyst Smith Administrative Secretary Zigler Aquatics Manager Thurston Minute Clerk Ross PRESENTATIONS Certificate of Appreciation - Gwen Thurston - Aquatics Mana.qer Chairman Hertz presented Gwen Thurston, Aquatics Manager, with a Certificate of Appreciation in recognition of her noteworthy and dedicated service as well as her willingness to go the extra mile, her leadership abilities, quality customer service abilities and team spirit. Certificate of Appreciation - David Thurman, Landscape Inspector Mr. Thurman was unable to attend; therefore, his Certificate of Appreciation will be presented at a future meeting. R:\MINUTES\120902 Community Services Commission Minutes.doc PUBLIC COMMENTS No comments. DIVISION REPORTS Development Services Administrator McCarthy provided a brief overview of the various projects in process, as follows: · Work is continuing on the Children's Museum, however, a change order for repair of the building will delay the opening. Work is progressing with Lennar on the Harveston Development which includes an 8.4-acre lake, surrounded by a 6.9-acre lake park, and a 19.5-acre community park. Staff will bring a receive and file report to the Commission in January. In response to Commissioner Hogan's inquiry, Development Services Administrator McCarthy indicated that the opening of the Children's Museum would probably be delayed until April, but staff would know more when the change order is completed. At Chairman Henz's request, Development Services Administrator McCarthy provided the audience with a brief overview of the progress and proposed exhibits at the Children's Museum. Recreation Superintendent Pelletier provided an update on the recreational activities in the City, noting the following: Holiday Lights and Festive Sights is currently being held throughout the City. The judging was held last Monday, and she thanked the Commission for their assistance. The winners of the event will be recognized on December 17, at 6:30 p.m., in the Council Chambers via the local cable channel. The annual Tree Lighting Ceremony was held on December 5 at the Duck Pond. The event was attended by over 200 spectators which included a beautiful lit tree, live music, good food, hot chocolate and, of course, Santa Claus. A special thanks goes to Administrative Secretary Zigler who coordinated the entire event. The Annual Winter Wonderland Event was held on Saturday, December 7, at the Community Recreation Center. There were over 400 Breakfasts with Santa served, 24 arts and crafts venders, and 18 tons of snow to be enjoyed by all. · Holiday Lights and Festive Sights Bus Tours will be conducted on December 15 and 18. · The Electric Light Parade will be held on Friday, December 13. · The next Leisure Activities brochure will be out the last week in December. R: CSC/minutes/120902 2 Commissioner Yorke commended Administrative Secretary Zigler for inviting the fantastic trio of musicians from the Sun Ridge Community Church who performed at the Tree Lighting Ceremony. Chairman Hertz commended and congratulated the entire staff for all the holiday activities and their dedication and hard work which make the season so enjoyable for the whole community. Deputy Director of Community Services Ruse provided a brief overview of the Library Grant Process, as follows: On December 2, Mayor Ron Robeds, Management Analyst Adams, and Deputy Director of Community Services Ruse traveled to Sacramento where the Library Board met to distribute the first series of funding in the bond act for libraries. · The first cycle included $150 million available to cities that applied by the June 15 deadline. · The Board staff ranked those applications into three categories: outstanding, very good and adequate. The City of Temecula was ranked as very good. At the end of the day-long meeting, the Board agreed to fund all but one of the outstanding applications which totaled a little over $130 million, leaving approximately $19.68 million still on the table. The Board decided to go back and re-evaluate all of the very good applications and come back on December 19 to fund as many of those projects as possible; or roll that money over to the third funding cycle according to the language of the bond act regulations at this time; or they could change the regulations to fund and set the cycle. The Friends of the Temecula Library have started a writing campaign in response to the Library Board's indication that they do acknowledge letters from residents in applicant cities. For a list of the names and addresses of the six Board Members, contact Grace Mellman, President of the Friends of the Temecula Library, the library county branch on County Center Drive, or Temecula City Hall. Time is of the essence as the Board will be making a decision on December 19. In response to Commissioner Meyler's request, a list of the names and addresses of the Library Board members was made available to all those in attendance. Director of Community Services Parker pointed out that there was still $19 million available, and the City of Temecula needs $8.5 million to fund the new library which is desperately needed and well deserved. Responding to Commissioner Hogan's inquiry, Deputy Director of Community Services Ruse apprised the Board that e-mail addresses were included on the list of names and addresses of the Library Board. R: CSC/minutes/120902 3 Regarding Commissioner Hogan's suggestion that a petition be started, Deputy Director of Community Services Ruse indicated that it was preferable that individual letters be sent in order to make a greater impact with the Board; however, whatever response could be obtained from citizens would be wonderful. Deputy Director of Community Services Ruse also encouraged children to write. In light of the busy holiday season and as a means of encouraging citizens to write, Commissioner Henz suggested that a form letter be written and placed on the City's website so that citizens could e-mail the Board directly. As this is a joint project between the City and the School District, Vice Chairman Edwards encouraged all present to attend the School Board Meeting tomorrow night. CONSENT CALENDAR 1. Approval of Community Services Commission Minutes RECOMMENDATION: 1.1 That the Community Services Commission approve the minutes of the November 4, 2002, meeting. MOTION: Commissioner Edwards moved to approve the minutes, as written. The motion was seconded by Commisioner Meyler, and voice vote reflected unanimous approval. SPECIAL PRESENTATIONS 2003 Recycling Calendar Awards Presentation Management Analyst Smith thanked CR&R, the State of California Department of Conservation, all administrators and teachers in the audience, and all the students that submitted posters. Over 400 students participated this year doubling the participation from the previous year. Also thanked were the panel of judges who included Commission Hogan, Commissioner Yorke, Webmaster Comerchero, and Deputy Director of Community Services Ruse. Each poster was creative and portrayed the individual students understanding and the importance of recycling. Each of the 18 winners was presented with a framed copy of their artwork, pencils made from recycled school lunch trays and three copies of the calendar. With the assistance of Management Analyst Smith, Chairman Henz and Vice Chairman Edwards made presentations to the winners and recognized their teachers as follows: Cover: Katy Miller, Age 9, 4th Grade Teacher: Miss Erin (in attendance) Van Avery Prep School January: Xianna Trujillo, Age 9, 4th Grade Teacher: Mrs. Stanard Pauba Valley Elementary School R: CSC/minutes/120902 4 February: Ryan Alvarez, Age 9, 4th Grade Teacher: Ms. Valdez (in attendance) Nicolas Valley Elementary School March: Lauren Aguilar, Age 9, 4th Grade Teacher: Miss Bartlett Paloma Elementary School April: Kristynn Thorne, Age 8, 3rd Grade Teacher: Mrs. Cook (in attendance) Pauba Valley Elementary School May: Jett Paulk, Age 9, 3rd Grade Teacher: Miss Jami Van Avery Prep School June: Patricia Bradley, Age 9, 4th Grade Teacher: Mr. Scott (in attendance) Pauba Valley Elementary School July: Christian Wold, Age 10, 4th Grade Teacher: Mrs. McCaslin and Mrs. Wold (in attendance) Linfield Christian School August: Amelia Warner, Age 8, 3rd Grade Teacher: Mrs. Cook (in attendance) Pauba Valley Elementary School September: Michelle Epps, Age 9, 4th Grade Teacher: Miss Bartelt Paloma Elementary School October: Tiffany Romero, Age 9, 4th Grade Teacher: Mrs. Wierenga Nicolas Valley Elementary School November: Denise Barba, Age 9, 4th Grade Teacher: Mrs. Stanard Pauba Valley Elementary School December: Chelsea Irene Medel, Age 9, 3'd Grade Teacher: Miss Heather (in attendance) Van Avery Prep School Honorable Mention: Lucianne Nelson, Age 8, 3rd Grade Teacher: Mr. Borgeson Vintage Hills Elementary School R: CSC/minutes/120902 5 Honorable Mention: (continued) Kyle Holcomb, Age 8, 3rd Grade Teacher: Mrs. Deiter (in attendance) Abbey Reinke Elementary School Madison Fitzsimmons, Age 9, 4th Grade Teacher: Miss Angela (in attendance) Van Avery Prep School Elizabeth Hinojosa, Age 7, 3rd Grade Teacher: Mrs. Huhn (in attendance) Rancho Elementary School Savannah Groom, Age 9, 4th Grade Teacher: Ms. Valdez (in attendance) Nicolas Valley Elementary School After recognition was provided for the above-mentioned individuals, a round of applause was offered. The meeting was then recessed at 6:29 p.m. and refreshments were served. It is noted that Commissioner Edwards left at 6:45 p.m. The meeting reconvened at 6:45 p.m. COMMISSION BUSINESS 2. Wolf Creek 43-Acre Sports Complex RECOMMENDATION: 2.1 That the Community Services Commission approve in its substantial form the Master Plan for the 43-acre Sports Complex in the Wolf Creek Development. Development Services Administrator McCarthy presented the staff report to the Commission, which was then followed up by a PowerPoint presentation conducted by Mr. Mueting of the RJM Design Group. Mr. Mueting's presentation highlighted the following: That a design charette workshop took place in April 2001 involving over 40 individuals from the community. The charette's purpose was to develop a master plan for the site. · That the issues discussed included: o Likes - Accessibility of the site, its size and shape, and the fact that it is fiat topographically. o Dislikes - traffic, access, and the adjacent facility. R: CSC/minutes/120902 (~ o Potential facilities - the top facilities were to have dedicated fields in the stadium facility, a recreation center, shaded play areas and trails. o The development constraints of the site. o Having a balance or variety of use for the site. For the benefit of the Commission, Mr. Mueting reviewed the proposed Master Plan in detail. In response to Commissioner Hogan's inquiry regarding the purpose of "dedicated championship" fields, Mr. Mueting explained that solar orientation is very important to most sports and typically the championship fields are oriented toward the northeast/northwest. He further added that each field would have similar amenities and all would be big-league quality, the best public fields around. Replying to Commissioner Yorke's query about the sun cover over the stands that had been discussed, Director of Community Services Parker replied that due to budget constraints this item had been removed from the plan. However, shade improvements were created in the pavilion area providing a nice view out onto the soccer fields. Regarding discussions of the incorporation of a pool, Director of Community Services Parker indicated to Commissioner Yorke that the City is currently in discussions with the School District regarding placing a 50-meter swimming pool on their site. Commisioner Meyler stated that this would be a perfect joint-use project. For Commissioner Hogan, it was relayed that development of the recreation center would begin in Phase Two. Replying to Commisioner Yorke's query regarding viewing stands for the fields, Director of Community Services Director Parker indicated that this item would be discussed during the design process. In response to Chairman Henz's queries, Director of Community Services Parker indicated that all the courts would be lighted; and that football is currently being played at Temecula Middle School thus the need for only one field. Replying to Chairman Henz's inquiry about the lifetime of the artificial tuff, Director of Community Services Parker replied that the lifetime of the turf would be between 12 to 14 years. Further, some of the money saved in maintenance would be applied toward funding the facilities. Commissioner Hogan asked if it would make economic sense to use artificial turf on the baseball fields as well. In response, Director of Community Services Parker stated that baseball fields don't require the extensive maintenance that soccer fields do; and, therefore, the economic benefits would not be as great as those realized on the soccer fields. For Chairman Hertz, Director of Community Services Parker indicated that the Sports Park would contain 43 developed acres. R: CSC/minutes/120902 '~ MOTION: Commissioner Hogan moved to approve staff's recommendation. The motion was seconded by Commissioner Meyler and voice vote reflected unanimous approval with the exception of Commissioner Edwards who was absent. 3. YMCA Ground Lease Aqreement RECOMMENDATION: 3,t That the Community Services Commission approve in its substantial form the Ground Lease Agreement between the City of Temecula and the YMCA of Riverside City and County, Inc. Director of Community Services Parker presented the staff report to the Commission. Commissioner Yorke expressed her concerns regarding the very heavy traffic in the area and the safety of the area elementary school-age children traversing the streets. Further, Commissioner Yorke requested that a traffic study be done from the corner of Margarita Middle School up to Moraga and the location of the proposed facility to ensure that such a project was feasible in the area. In response to the Commissioner's concerns, Director of Community Services Parker indicated: · That he would address her concerns with the City's traffic engineer. · That when such a project is proposed, it is usually customary to have traffic audits prepared that include such impacts. · That the project has been in the CIP for some time and that a traffic study was mostly likely included in the General Plan. · That he would check to make sure that it had been included in the General Plan. Referring to the adjacent apadments, Commissioner Hogan felt that the location of the facility would greatly benefit the children in the area without their need to cross any major streets. Commisioner Yorke informed the Commission that there is currently a controversy regarding the children using the walkway and the gate in crossing to get to school, and that there is a movement toward closing the gate. Commissioner Yorke inquired if anyone had addressed the School District regarding this issue. Director of Community Services Parker indicated that the City had not been approached regarding this issue. Regarding Chairman Henz's inquiry about parking spaces at the park, Director of Community Services Parker indicated: · That the elementary school would be permitted to use 80 of the existing parking spaces. · That this use would not impact the use of the park because the school's needs were earlier in the day vs. the evening when the fields would be in use. R: CSC/minutes/120902 ~ At this point, Jim Morgan, Executive Director, YMCA made a brief presentation to the Commission stating that the project would be a real asset to the community. In response to questions from the Commission, Mr. Morgan indicated: · That regarding programs, typically, the focus is children; therefore, with the community's input, a facility will be built to meet those needs. That regarding the gender orientation of the YMCA, Mr. Morgan indicated that the organization which was founded in 1884 was all male, that the name had been preserved because of the organization's heritage, that women have been involved since VVWI and have played an integral part in the organization, and that currently the YMCA's membership is 55% women. · Regarding the proposed size of the facility, when the meets and bounds are analyzed, a final determination of the size of the facility will be made. · That regarding outside activities, there are many opportunities available but until the Agreement is approved, Mr. Morgan believed planning to be premature. That regarding a joint use agreement between the City, the YMCA, and the School District, Director of Community Services Parker indicated that there had been brief discussions; but the only issue before Commission this evening was the Ground Lease Agreement. · That topography is the challenge of the site and will determine the size of the facility. · That this was the original site of the Community Center. · That the YMCA anticipates no problems in meeting the milestones in the agreement. Paul Peele, Chairman of the Board, YMCA, made a brief presentation to the Commission regarding the history of the organization in the area. Mr. Peele stated that the Agreement was an exciting and wonderful opportunity for the organization as well as the community and thanked the Commission for all their support. MOTION: Commissioner Meyler moved that the Commission approve the staff's recommendation. The motion was seconded by Commissioner Hogan, and voice vote reflected unanimous approval with the exception of Commissioner Edwards, who opposed and Commissioner Edwards who was absent. 4. Crowne Hill Park Joint Use Agreement RECOMMENDATION: 4.1 That the Commission approve the Crowne Hill Park Joint Use Agreement between the City of Temecula (TCSD) and the Temecula Valley Unified School District (TVUSD). R: CSC/minutes/120902 c) Deputy Director of Community Services Ruse presented the staff report to the Commission. In response to Commissioner Hogan's query regarding the area in front of the turf (referring to Exhibit A of the staff report), Deputy Director of Community Services Ruse related that there are generally two areas designated for tots which are divided into age groups, i.e., one area for two to five-year olds, and the larger area for older children ages six to twelve, with equipment that is age appropriate. Director of Community Services Parker further relayed to the Commission that these areas would be open to the public at all times. For Chairman Henz, Deputy Director Ruse confirmed the fact that the Agreement would be void if the School District was unable to obtain the adjacent property on which to build the school. MOTION: Commissioner Yorke moved that the Commission approve the agreement as presented by staff. The motion was seconded by Commissioner Meyler and voice vote reflected unanimous approval, with the exception of Commissioner Edwards who was absent. Election of Chairperson and Vice Chairperson - Community Services Commission RECOMMENDATION: Elect a member from the Community Services Commission to serve as Chairperson from November 1, 2002, to October 31, 2003. 5.2 Elect a member from the Community Services Commission to serve as Vice Chairperson from November 1, 2002, to October 31, 2003. MOTION: With respect to Item No. 5.1, Commissioner Meyler moved to appoint Commissioner Edwards to serve as Chairman. The motion was seconded by Commissioner Yorke and voice vote relected unanimous approval, with the exception of Commissioner Edwards, who was absent. MOTION: With respect to Item No. 5.2, Commissioner Yorke moved to appoint Commissioner Hogan to serve as Vice Chairman. The motion was seconded by Commissioner Meyler and voice vote reflected unanimous approval, with the exception of Commissioner Edwards, who was absent. COMMUNITY SERVICES DIRECTOR'S REPORT Director of Community Services Parker wished to extend a special thanks to the Recreation Division staff for all their hard work especially during the holiday season, as well as Administrative Secretary Zigler for the Tree Lighting Ceremony, and Development Services Administrator McCarthy for all her efforts with the Children's Museum. R: CSC/minutes/120902 Director of Community Services Parker informed the Commission that recruitment for a Community Services Manager is currently underway. Community Services Manager is a management level position created to assist the Recreation Superintendent. An appointment to the position is anticipated within a few weeks. COMMISSIONER REPORTS Commissioner Yorke thanked staff for the opportunity to judge the Holiday Lights Contest as well as the Tree Lighting Ceremony which was enjoyed by her entire family. Commissioner Hogan thanked staff for the opportunity to judge the Holiday Lights Contest and offered the following suggestions to improve next year's event: · Extend the entry deadline in order to get greater participation. · Establish a committee to change the categories and rules in order to encourage newcomers to enter. Commissioner Meyler and Chairman Henz complemented staff for all their hard work during the holiday season. Chairman Henz thanked the Commissioners and staff that worked on the 2003 Recycle Calendar--a very popular activity and wonderful interaction with the community. Commissioner Hogan thanked Maintenance Superintendent Harrington for his excellent presentation on "The Quest for the Perfect Ground Cover" at the Temecula Valley Garden Club. ADJOURNMENT At 7:58 p.m., Chairman Henz formally adjourned this meeting to January '13, 2002~ at 6:00 p.m., in the City COU,~.~l Chambers, 43200 Business Park Drive, Temecula. ./ R: CSC/minutes/120902 ] ]