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HomeMy WebLinkAbout011303 CSC Minutes MINUTES OF A REGULAR MEETING OF THE CITY OF TEMECULA COMMUNITY SERVICES COMMISSION JANUARY 13, 2003 CALL TO ORDER The City of Temecula Community Services Commission convened in a regular meeting at 6:00 p.m., on Monday, January 13, 2003, in the City Council Chambers of Temecula City Hall, 43200 Business Park Drive, Temecula, California. ALLEGIANCE The audience was led in the Flag salute by Commissioner Henz. ROLL CALL Present: Absent: Also Present: Commissioners Henz, Meyler, Yorke, Vice Chairman Hogan and Chairman Edwards. None. Director of Community Services Parker, Deputy Director of Community Services Ruse, Development Services Administrator McCarthy, Recreation Superintendent Pelletier, Maintenance Superintendent Harrington, Management Analyst Smith, Administrative Secretary Zigler, Landscape Inspector Thurman, and Minute Clerk Ross PRESENTATIONS Certificate of Appreciation - David Thurman, Landscape Inspector In recognition of his dedicated and noteworthy service to the City of Temecula, Chairman Edwards presented a Certificate of Appreciation to Landscape Inspector David Thurman. Plaque of Appreciation: Community Service Commission Chairman 2002 - Mr. Jack Henz Chairman Edwards presented a Plaque of Appreciation to past Chairman Henz for his exemplary work for the year 2002 as Chairman, and his sincere commitment to enhancing the quality of life for the residents in Temecula. PUBLIC COMMENTS Regarding hosting the "Sunday Series for Inquiring Minds," Rebecca Weersing, of Friends of the Library, thanked the Commission for permitting the Library to be open on Sunday afternoons. Ms. Weersing advised that 14 Sunday afternoon events will be held this year as opposed to only four the previous year, and presented the members of the Commission with a schedule of the upcoming series events and invited all to attend. DIVISION REPORTS Recreation Superintendent Pelletier provided an update on the recreational activities in the City, noting the followin,q: · That the 32-page Citywide leisure activities brochure has been sent to close to 27,000 residents. In response to Commissioner Henz's query, Recreation Superintendent Pelletier stated that although the population of Temecula is much higher (close to 77,000), the number of brochures mailed coincides with information obtained from the Post Office as to the number of households within the City of Temecula. Maintenance Superintendent Harrinqton provided a brief overview of various projects that were completed by the Maintenance Division since the Commission last met, relayin.q the followinq: That the winter renovation of the sports parks (Paloma del Sol Park, Temeku Hills Park, and Rancho California Sports Park) has begun. This includes soil leaching, sod installation (35,000 to 40,000 square feet), over seeding of the turf (10 acres), and infill preparation (150 tons). At these sites, this maintenance is usually done during the months of December, January and February. That 170 trees have been installed at various City maintained facilities in conjunction with the Public Works Department's "Trees for the Millennium Program." That the annual tree-trimming program has begun with two sites completed to date (Barclay and Woodcrest Country developments). There are approximately 15,000 trees in the Temecula Community Services Department urban forest which doesn't include household and street trees. · That new windscreen has been installed at the Pala Community Park tennis courts · That the annual year-end swimming pool maintenance at CRC aquatics facility has been completed, as follows: Rebuilt circulation pump. Installed new chemical distribution lines for chlorine and acid. Installed new multi-port backwash valve that controls the automatic backwashing of the pools. R: CSC/minutes/011303 '~, Installed new backwash .amplifier pump that assists with the backwashing. Cleaned the sand filters. Installed new anodes in the filter tanks. Patched the pool deck lights. Replaced several pool lights. Installed new lane line markers. Installed new pump and motor on the wading pool. In response to Commissioner Henz's query regarding replacing turf with artificial turf in some or all of the parks, Superintendent Harrington deferred the question to Community Services Director Parker. Community Services Director Parker advised that this issue would be considered at some time in the future after an evaluation had been made of the savings incurred by using artificial turf at the Wolf Creek Sports Complex. Noting damage by a vehicle being driven onto the grass at the Community Recreation Center, once again, Commissioner Yorke inquired if the same damage would be created on artificial turf and if it could be repaired. Maintenance Superintendent Harrington stated the artificial turf would most likely not incur as much damage because of its dry environment in the location where it is installed. Referring to the recent Santa Ana winds, Commissioner Hogan ihquired about the damage to landscaping in the City. Maintenance Superintendent Harrington advised that Community Services Department actually did very well with the loss of only nine trees. Development Services Administrator McCarthy provided a brief overview of the various projects in process, as follows: · That the Recycling Calendar was distributed to all the 3rd and 4th grades during the week of December 16. That construction of Meadows Park in the Paseo del Sol development is substantially complete and the 90-day maintenance and establishment period began last week. That Shea Homes will begin a 3.5-acre neighborhood park within the next few weeks. This site is located on La Serena Way and Wolcott. It's conditioned as part of the Serena Hills Development that is the old Callaway Project. · That work on the Children's Museum is still continuing and the contract for repair of the wall is being finalized. · That the conceptual master plan for the 43-acre sports complex will be going to the Board of Directors for approval tomorrow evening. In response to Commissioner Henz's query regarding the cost of repairing the wall at the Children's Museum and the expected timeline, Development Services Administrator McCarthy advised that the City was currently in negotiations with the same firm performing the retrofit for the Mercantile Building. As this kind of work is their specialty, R: CSC/minutes/011305 3 the cost will most likely be substantially less than the quoted estimate obtained from the contractor currently doing tenant improvements on the building.. Once the contract has been finalized, a proposed timeline for the entire project will be determined. Community Services Director Parker added that, at this time, the estimated completion of the project is expected some time in July. CONSENT CALENDAR 1. Approval of Community Services Commission Minutes RECOMMENDATION: 1.1 That the Community Services Commission approve the minutes of the December 9, 2002, meeting. Commissioner Hertz requested that a correction be made to page 9 of the minutes, as follows: "The motion was seconded by Commissioner Hogan, and voice vote reflected approval with the exception of Commissioner Yorke, who opposed and Commissioner Edwards who was absent." MOTION: Commissioner Henz moved to approve the minutes, as corrected. The motion was seconded by Commissioner Yorke, and voice vote reflected approval, with the exception of Chairman Edwards who abstained. COMMISSION BUSINESS 2. Harveston Park RECOMMENDATION: 2.1 That the Community Services Commission receive and file a report on the Harveston Community Park Master Plan Design. Utilizing overhead projection, Development Services Director McCarthy presented the staff report to the Commission, highlighting the following: · That the 19.5-acre site is consistent with the specific plan that has been approved by the City. · That the park will be completed and conveyed to the City prior to the first building permit in Phase I1. · That this will be a lighted sports park that is completed and in use prior to any adjacent homes being constructed. The applicant, Doug Grove, RHA Landscape Arthitects, presented the master plan to the Commission, highlighting the following: · That the park site has four main sports facilities--two full-size soccer fields and two ball fields. R: CSC/minutes/011303 4 That there will be two building facilities on the site restrooms/concession/ maintenance facility and community building containing an office/storage room and restrooms. · That located next to the parking on Harveston Road, there will be two picnic type structures for individual and group picnicking. That for parking, there will be two main areas: 234 stalls located off Equity Drive near the ball fields and 65 stalls on Harveston Road with convenient access to both. · That there will be a continuous loop around the site that could be used as a walking/exercise trail. Regarding the fact that there is only one entrance/exit designed for the parking lot by Harveston Road, Commissioner Yorke expressed concern about the circulation of traffic. In response, Mr. Grove stated that it shouldn't be a problem because of the anticipated number of cars but perhaps they would take another look at the circulation for that parking ~ot and add another entrance/exit on Harveston Road. In response to Commissioner Hogan's inquiry regarding lighting the soccer fields, Mr. Grove clarified that the fields would be lit with engineered lighting around the outside of the fields in order to reconfigure fields for other events. Regarding Commissioner Hogan's inquiry pertaining to the permitted hours of operation for field lighting, Community Services Director Parker advised that per City Ordinance field lighting may be operated until 10 p.m. and the parks are closed at 11 p.m. Community Services Director Parker advised the Commission that there were two areas designated for monument signs--one at the driveway entrance off Harveston Road and the other at Equity Drive. Community Services Director Parker opined that the park has great circulation with plenty of parking on site and contains a 1200-square-foot community room that will be well utilized for meetings during the summer months with the S.M.A.R.T. Program, arts and crafts programs, an art mobile, and perhaps a summer day camp. During the winter, it could be used a clubhouse for the scouts, etc. Chairman Edwards opined that the parking as designed was excellent. For Commissioner Hertz, Mr. Grove advised that the manufacturer of the playground equipment had not yet been determined; however, because the development has a New England theme, the architect will be designing playground and picnic structures with this concept in mind-different from those typically seen in this area. Responding to Commissioner Yorke's inquiry regarding the maintenance of the playground equipment, Community Services Director Parker stated that the City would be responsible for the maintenance. The Community Services Commission received and filed the report on the Harveston Community Park Master Plan Design. R: CSC/minutes/011303 5 3. Naminq Policy for Parks and Recreation Facilities RECOMMENDATION: 3.1 That the Community Services Commission approve the recommendation of the Commission sub-committee to maintain the naming policy for parks and recreation facilities as currently written. Community Services Director Parker presented the staff report and advised that the subcommittee of this Commission recommended that the policy remain intact as it is written. However, the subcommittee did recommend that the Community Services Department conduct another community-wide campaign to generate another list of names for future parks in the City. With the Commission's approval, this item will be taken back to the Board of Directors in February and a community-wide campaign will begin using the City's website, newsletters, flyers and paid ads. In response to Commissioner Hogan's inquiry regarding the longevity of a list of proposed park names when it is composed, Community Services Director Parker advised that the Department would periodically poll the community for suggestions as the need arose. Once a name has been chosen by the Commission and it is forwarded to the Board of Directors and the City Council, Chairman Edwards suggested providing more information in the agenda report regarding the decision making process involved in the naming of a new park. MOTION: Commissioner Henz moved that the Commission approve the recommendation of the Commissioh sub-committee to maintain the naming policy for parks and recreation facilities as currently written. The motion was seconded by Commissioner Hogan and voice vote reflected unanimous approval. COMMUNITY SERVICES DIRECTOR'S REPORT No additional comments were made. COMMISSIONER REPORTS Commissioner Henz commended staff for the monthly calendar of events produced for the Mary Phillip Senior Center. Commissioner Meyler requested an update by staff on the grant for the Library. Deputy Director of Community Services Ruse advised, as follows: · That the Library Board Staff provided staff with comments and actual ratings after January 19. · That staff plans to meet internally tomorrow to address the issues in the comments and plan for the second round of applications which are due March 28. R: CSC/minutes/011303 (~ · That staff will meet with Board staff in Sacramento to go over the application so that the City can be more competitive. · That staff will be meeting with the School District, the County librarians and the architects to redefine the City's application and apply again. · That funding is to be allocated sometime in September or October of this year. In response to Commissioner Hogan's concerns regarding the State's deficit and the availability of funds, Deputy Director of Community Services Ruse advised that funds have already been allocated for library construction; and, therefore, these funds would not be affected by the deficit. Commissioner Meyler requested that staff apprise the Commission as soon as possible regarding any effects the State's deficit might have on the City as it was his desire to be proactive. Community Services Director Parker advised the Commission that staff would be studying this issue and stated that it is fortunate that a large portion of the department budget is funded through a special tax. Commissioner Henz commended Charlotte Fox for all her efforts on behalf of the Historical Society of Temecula. ADJOURNMENT At 6:46 p.m. Chairman Edwards formally adjourned this meeting to February 10, 2003, at 6:00 p.m., in the City Council Chambers, 43200 Business Park Drive, Temecula. Tom E~ Herman D. Parker, Director of Community Services R: CSC/minutes/011303 7