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HomeMy WebLinkAbout090803 CSC AgendaAGENDA TEMECULA COMMUNITY SERVICES COMMISSION TO BE HELD AT TEMECULA CITY HALL MONDAY, SEPTEMBER 8, 2003 6:00 P.M. CALL TO ORDER: FLAG SALUTE: ROLL CALL: PRESENTATIONS: Chairman Tom Edwards Commissioner Meyler Henz, Hogan, Meyler, Edwards Tony Moramarco, Summer Day Camp Director 2003 James Kelley - S.M.A.R.T. Program Director 2003 Ryan Zigler - Program Volunteer PUBLIC COMMENTS: A total of 15 minutes is provided so members of the public can address the Commissioners on items that are not listed on the Agenda. Speakers are limited to three (3) minutes each. If you desire to speak to the Commissioners about an item no.__~t listed on the Agenda, a green "Request to Speak" form should be filled out and filed with the Commission Secretary. When you are called to speak, please come forward and state your name and address. For all other agenda items, a "Request to Speak" form must be filed with the Community Services Commission Secretary before the item is addressed by the Commission. There is a three (3) minute time limit for individual speakers. R:\CSCAGEND\090803.doc DIVISION REPORTS CONSENT CALENDAR 1. Approval of Community Services Commission Minutes RECOMMENDATION: 1.1 That the Community Services Commission approve the minutes of the August 11, 2003 meeting. COMMISSION BUSINESS e Commission Volunteers Needed for Calendar Project RECOMMENDATION: 2.1 That the Community Services Commission select two (2) Commission members to be on a judging panel for a children's poster contest. Summer Pro.qrams Overview RECOMMENDATION: 3.1 That the Community Services Commission receive and file a report on the summer programs. Hi.qh Country Publication Overview RECOMMENDATION: 4.1 That the Community Services Commission receive and file a report on the High Country publication. COMMUNITY SERVICES DIRECTOR'S REPORT COMMUNITY SERVICES COMMISSIONER'S REPORTS R:\CSCAGEND\090803.doc ADJOURNMENT That the Community Services Commission adjourn to the regularly scheduled meeting on Monday, October 13, 2003, 6:00 pm at Temecula City Hall Council Chambers, 43200 Business Park Drive, Temecula, CA 92592. R:\CSCAGEND\090g03.doc ITEM NO. 1 MINUTES OF A REGULAR MEETING OF THE CITY OF TEMECULA COMMUNITY SERVICES COMMISSION AUGUST 11, 2003 CALL TO ORDER The City of Temecula Community Services Commission convened in a regular meeting at 6:00 p.m., on Monday, August 11,2003, in the City Council Chambers of Temecula City Hall, 43200 Business Park Drive, Temecula, California. ALLEGIANCE Commissioner Hogan led the audience in the Flag salute. ROLLCALL Present: Commissioners Henz, Hogan, Meyler* and Chairman Edwards. * Commissioner Meyler arrived at 6:45 p.m. PRESENTATION Plaque of Appreciation - Pat Comerchero - City of Temecula Webmaster Chairman Edwards presented Webmaster Comerchero with a Plaque of Recognition for her tremendous assistance to the Community Services Commission and the Community Services Department. PUBLIC COMMENTS No comments. DIVISION REPORTS Maintenance Superintendent Harrin,qton provided a brief overview of various items the Maintenance Division has addressed since the Commission last met, noting the following: · That the Rancho California Sports Park Americans with Disabilities Act capitol improvement project that consisted of the addition of new R: CSC/minutes/081103 ADA compliant walkways and viewing areas to baseball fields 3, 4, 5, 7, and 8 has been completed; the entire sports facility is now ADA compliant. That a large antique printing press has been relocated from an off'site storage area to the Temecula Valley Museum in preparation for a new exhibit. That the Community Recreation Center amphitheatre speakers have been painted and repaired including the installation of a new sound delay. That all of the sports field and skate park lighting has been checked and lighting has been replaced on all the lamps that could be reached by staff; crane service has been scheduled for the taller poles and planned for this week for Pata Community Park, Paloma del Sol Park, Temecula Elementary School and Temecula Middle School. That major service has been completed at the tennis courts at Temecula Valley High School including pressure washing the courts, checking and securing the netting, and removing small trash. Replying to Chairman Edwards' query, Maintenance Superintendent Harrington stated that there have only been minor incidences of vandalism at the tennis courts such as the smashing of some trashcans and damage to some of the light controls--nothing major. Recreation Superintendent Pelletier provided an update on the recreational activities in the City, as follows: · That the summer programs will wrap up in the next few weeks. · That staff is gearing up for the Fall and Winter. Commissioner Hogan commented that the number of programs that the City of Temecula has is amazing and phenomenal and Recreation Superintendent Pelletier is to be commended for a well-organized program. Chairman Edwards commented that he had the pleasure of attending three or four of the Concerts in the Park as well as the "Movies in the Park" program; and, in particular, the "Movies in the Park" program was very well attended and he commends Administrative Secretary Zigler for her contribution. R: CSC/minutes/081103 2 Development Services Administrator McCarthy provided a brief overview of the various projects in process, noting the following: That the vanilla shell improvements at the Children's Museum are progressing. That staff will be meeting with Sparks to ensure that everything is addressed in order for them to begin the next phase of the construction the beginning of September. That staff has met with the developer of the City's trails master plan to begin the process for the Roripaugh Ranch and the Johnson Ranch trails master plan. The developer, KTUA, will provide scope of service and a cost proposal for staff to review in the next few weeks. In response to Cbmmissioner Henz's inquiry, Development Services Administrator McCarthy advised that there would be a trails steering committee that would include KTUA. CONSENT CALENDAR 1. Approval of Community Services Commission Minutes RECOMMENDATION: 1.1. That the Community Services Commission approve the minutes of the June 9, 2003, meeting. 1.2. That the Community Services Commission approve the minutes of the July 14, 20003, meeting. MOTION: Commissioner Henz moved to approve the Consent Calendar, as written. The motion was seconded by Commissioner Hogan and voice vote reflected unanimous approval with the exception of Commissioner Meyler who was absent. COMMISSION BUSINESS 2. Community Recreation Center Swimminq Pool Pump System RECOMMENDATION: 2.1 That the Community Services Commission receive and file the Report on the Community Recreation Center Swimming Pool pump system. R: CSC/minutes/081103 3 Via the use of overheads, Maintenance Superintendent Harrington presented the staff report of record. Responding to Commissioner Hogan's query regarding the implementation of preventive procedures in order to avoid a repeat of the disaster, Maintenance Superintendent Harrington advised that two pro-active measures have been implemented, as follows: (1) that all the piping has been checked to ensure that it is braced firmly, and (2) a metering device is planned for installation in the pump pit; the device contains a master valve that will automatically shut off the water when moisture is detected. The Community Services Commission received and filed the report on the Community Recreation Center Swimming Pool pump system. 3. Conceptual Community Services Department Loqo RECOMMENDATION: 2.1 That the Community Services Commission approve the Community Services Department logo in its substantial form, for use on TCSD promotional and marketing materials and the new mobile recreation vehicle. Via the use of an overhead of the proposed logo, Director of Community Services Parker presented the staff report of record. It was the consensus of the Commission that the logo was an excellent representation of the activities conducted by the Community Services Department of the City of Temecula. MOTION: Commissioner Hogan moved to approve the Community Services Department logo in its substantial form. The motion was seconded by Commissioner Henz and voice vote reflected approval with the exception of Commissioner Meyler who was absent. 3. Guide to Parks, Recreation Facilities and Trails RECOMMENDATION: 3.1 That the Community Services Commission receive and file this report regarding the City of Temecula Guide to Parks, Recreation Facilities and Trails. Administrative Secretary Zigler presented the staff report of record. As the printing was relatively small on the proposed trails map portion of the guide, Commissioner Hogan suggested that a larger version of the map be produced. Administrative Secretary Zigler advised that the brochure was designed to fit into a regular sized envelope in order to make it a valuable R: CSC/minutes/081103 4 marketing tool; however, in the next printing, staff would look at making this portion into a larger foldout. Per Recreation Superintendent Pelletier, larger versions of the trails maps are available for a $5 charge. Members of the Commission agreed that the guide was an excellent marketing tool and Development Services Administrator McCarthy commended Administrative Secretary Zigler on turning the project into the vision that staff hoped it would be. Commissioner Meyler arrived at 6:45 p.m. The Community Services Commission received and filed the report on the Trails Master Plan. COMMUNITY SERVICES DIRECTOR'S REPORT Community Services Director Parker provided the following Department update: That at tomorrow evening's City Council meeting, a new cable ordinance is being adopted that updates the City's cable communication ordinance. That, also at tomorrow evening's City Council meeting, an amendment to the City's joint-use agreement for Chaparral Pool (already unanimously approved by the School Board) is being proposed for adoption that reduces the amount of time that the City uses the pool from seventeen weeks to thirteen weeks. The City has found that it really doesn't need the use of the pool during the month of May. Adoption of the amended agreement will result in a reduction in the amount of maintenance required and the amount that the School District will be paying back to the City for the construction of the pool. That the Margarita Community Park joint-use agreement will be coming before the Commission within the next couple of months. In response to Commissioner Henz's inquiry regarding the renovation of the Temecula Elementary School Pool, Director of Community Services Parker advised that the renovations have not been moved up due to money constraints but can be reassessed every year during the CIP process. Responding to Commissioner Meyler's query regarding the new cable ordinance, Community Services Director Parker clarified that there would be no change in the supplier. R: CSC/minutes/081103 5 COMMISSIONER'S REPORTS Commissioner Hogan thanked staff for the opportunity to attend the League of California Cities Seminar that she recently attended which was very interesting and informative. Commissioner Meyler concurred with Comissioner Hogan with regard to the recent seminar at the League of California Cities. In response to Commissioner Henz's inquiry regarding replacement of the roof on the Senior Center, Maintenance Superintendent Harrington advised that the re-roofing was in the budget this year, United Waterproofing Solutions was the lowest bidder, and completion is scheduled by November 2003. Chairman Edwards thanked staff for all the great programs that have been run during the summer season. ADJOURNMENT At 6:55 p.m. Chairman Edwards formally adjourned the meeting to September 8, 2003, at 6:00 p.m., in the City Council Chambers, 43200 Business Park Drive, Temecula. Thomas W. Edwards, Chairman Herman D. Parker, Director of Community Services R: CSC/minutes/081103 (~ ITEM NO. 2 CITY OF TEMECULA AGENDA REPORT TO: FROM: DATE: Community Services Commission ~ Herman Parker, Director of Community Service September 8, 2003 SUBJECT: Commission Volunteers Needed for Calendar Project PREPARED BY: Barbara Smith, Management Analyst RECOMMENDATION: That the Community Services Commission select two (2) Commission members to be on a Judging Panel for a children's poster contest. BACKGROUND: The City received two grants this year, one from the Department of Conservation (for $20,499) and one from CR&R (for $5,000) our franchised solid waste hauler. The focus for both of these grants is to promote recycling and litter abatement. For the past two (2) years we have used these funds to design, print and distribute the "Recycling and Litter Abatement Calendar~'. We wanted to focus on the education of our communit~s children, hopefully to establish and encourage life long habits of recycling and litter abatement. This project proved to be successful based on input and participation of the students, parents, teachers and administrators from Temecula Valley Unified School Distdct (TVUSD), Van Avery and Linfield Christian Schools. The City will be designing the calendar with recycling hints from the Department of Conservation, as well as provide residential information regarding refuse and recycling services provided by CR&R. The monthly illustrations, cover and honorable mentions will be selected from posters submitted by children. Our process for creating the calendar will be virtually the same as last year. Curriculum and lesson plans, created by the Integrated Waste Management will be distributed to all 3~d and 4th grade classes within the TVUSD and private schools that wish to participate. We asked that the teachers incorporate recycling and litter abatement information into their lessons, then allow time for an art project illustrating the lessons and emphasized that the most important criteria in our poster selections will be those illustrations that best communicate the importance of recycling and not littering. We asked that all posters be submitted to us by October 17, 2003. A panel of five (5) judges will select the best 18 posters, twelve (12) for each month, one (1) for the cover and eight (8) honorable mentions. We respectfully request two (2) volunteers from the Community Services Commission to serve on this judging panel. Two staff members and Ed Campos, General Manager of CR&R will join the volunteers to form the entire panel. A time will be scheduled after October 17th to meet, review and select the winning posters. This will allow us time to finish the design, print and distribute the calendars prior to the school's winter break in December. R:\smithb\Calendar Project~004 Calendar~CSC Staff Request for Judges,doc ITEM NO. 3 APPROVAL CITY ATTORNEY FINANCE DIRECTOR CITY MANAGER CITY OF TEMECULA AGENDA REPORT TO: FROM: DATE: SUBJECT: Community Services Commission Herman D. Parker, Director of Community Services September 8, 2003 Summer Programs PREPARED BY: Julie Pelletier, Recreation Superintendent RECOMMENDATION: That the Community Services Commission receive and file this report on summer recreation programs. DISCUSSION: Staff members within the Recreation Division have successfully concluded a variety of exciting summer programs and special events. Listed below are several programs that the citizens of Temecula enjoyed throughout the summer months: · 4th of July Extravaganza · Summer Day Camp The S.M.A.R.T. Program · Excursions · Family Fun Nights Summer Aquatics Program · Summer Sunset Film and Concert Series Recreation Services Manager Kristin Olsen is here tonight to provide the Commission with a complete overview of the programs and special events that were offered throughout the summer. R:\CROWEJ\AGENDAS\Programs\2003 Summer Programs.doc ITEM NO. 4 CITY OF TEMECULA AGENDA REPORT TO: FROM: DATE: SUBJECT: Community Services Commission Herman D. Parker, Director of Community Services(~--~. September 8, 2003 Temecula Valley Museum's "The High Country" Publication RECOMMENDATION: That the Community Services Commission receive and file this report on the Temecula Valley Museum's "The High Country" publication. BACKGROUND: The High Country was originally published in 1967 and helped to document the local history for the Temecula Valley region produced by Bill Cox, Sam Hicks, Tom Hudson, Horace Parker, with Ralph Love contributed cover art and many of the inside illustrations. The magazine was quite popular in the late 60's and early 70's among the local community, with good quality scholarship and educational content that offered the kind of documentation that isn't available in other publications making it unique. With the opening of the Temecula Valley History Museum, City staff and the Temecula Valley Museum Association desired to re-publish the High Country magazine. With funding through the Community Services Department for printing and contributions from the Temecula Valley Museum Association and Fred Lamb Designs, what you have before you tonight is the 2nd publication of the Temecula Valley Museum's "The High Country" magazine. Tonight Mr. Wendell Ott, Museum Services Manager for the Temecula Valley History Museum, is here to discuss this new publication. R:~ZIGLERG~.EPORTx090803 CSC High Couni~ Publication.doc Pauba Ranch Memories... $6.95