HomeMy WebLinkAbout2020-43 CC Resolution RESOLUTION NO. 2020-43
A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF TEMECULA ADOPTING THE FISCAL YEAR 2020-21
ANNUAL OPERATING BUDGET, ESTABLISHING
CONTROLS ON CHANGES IN APPROPRIATIONS,
ESTABLISHING CONTRACT AUTHORITY OF CITY
MANAGER, ESTABLISHING LAWSUIT SETTLEMENT
AUTHORITY OF CITY MANAGER
THE CITY COUNCIL OF THE CITY OF TEMECULA DOES HEREBY RESOLVE AS
FOLLOWS:
Section 1. That certain document now on file in the office of the City Clerk of the City
of Temecula entitled"City of Temecula Annual Operating Budget Fiscal Year 2020-21" is hereby
adopted.
Section 2. That the following controls are hereby placed on the use and transfers of
budget appropriations:
A. No expenditure of funds shall be made unless there is an unencumbered
appropriation available to cover the expenditure.
B. The Department Director may prepare a transfer of appropriations within
departmental budget accounts, with the approval of the City Manager.
C. The City Council must authorize transfers (appropriations) of funds from the
Unreserved Fund Balance and transfers between departmental budget accounts.
D. In accordance with City of Temecula Municipal Code Section 2.6.030, the City
Manager shall administer the City personnel system. The City Manager is authorized to fix and
alter the titles, compensation, and number of positions in the Schedule of Authorized Positions as
needed, subject to the total personnel expenditure budget limitations approved by the City Council.
E. The City Manager may authorize expenditures of funds in amounts up to sixty
thousand dollars ($60,000.00). Any expenditure of funds in excess of$60,000.00 requires City
Council action.
F. The City Manager is hereby authorized to enter into the following types of
agreements on behalf of the City, Temecula Community Services Distract, and the Successor
Agency to the Temecula Redevelopment Agency where the amount of the agreement is sixty
thousand dollars ($60,000.00) or less, there exists an unencumbered appropriation in the fund
account against which the cost of the agreement is to be charged,and all applicable procedures for
approval of the agreement have been fulfilled: public works construction agreements; agreements
for purchase of supplies or equipment;personal,professional,consultant and maintenance services
agreements; theater, entertainment and talent agreements; and real property leases, licenses and
facility use agreements in which the term is one(1) year or less. All sponsorship agreements, tax
reimbursement agreements, and fee waiver agreements shall be approved by the City Council.
G. The City Manager, in consultation with the City Attorney, is hereby authorized to
settle personal injury and property damage lawsuits and enter into settlement agreements on behalf
of the City, Temecula Community Services District, and the Successor Agency to the Temecula
Redevelopment Agency where the amount of the settlement does not exceed twenty-five thousand
dollars($25,000.00).
H. Pursuant to Section 3.28.250 of the Municipal Code,purchases of supplies and
equipment of an estimated value of sixty thousand dollars($60,000.00)or less,may be made by
the purchasing agent in the open market pursuant to the procedure prescribed in Sections
3.28.260 through 3.28.280 and without observing the procedure prescribed in Sections 3.28.130
through 3.28.240; provided, however, that all bidding may be dispensed with for purchases of
supplies and equipment having a total estimated value of five thousand dollars($5,000.00) or
less.
I. Appropriations and Revenue estimates for grant funded programs for FY 2019-20
which have not been expended,encumbered or received,are hereby carried over for the applicable
grant program to the subsequent fiscal year.
J. Appropriations for the transfer of funds to the Capital Improvement Program for
FY 2019-20 which have not been expended are hereby carried over to the subsequent fiscal year.
Section 3. The Director of Finance,in consultation with the City Manager,is delegated
the authority to determine and define the amounts of those components of fund balance that are
classified as"Assigned Fund Balance".
Section 4. The Director of Finance is authorized to make temporary short term
interfund loans between appropriate funds in order to cover short term cash needs caused by cash
flow timing differences. These interfund loans must have an identified repayment source.
Section 5. Outstanding encumbrances shown on the City books at June 30, 2020, are
hereby appropriated for such contracts or obligations for FY 2020-21.
Section 6. There are numerous occasions when small dollar valued purchases must be
made for or on behalf of the City; and it is appropriate that a petty cash fund be used to provide
for the purchase of these smaller dollar valued items; now,therefore, the City Council of the City
of Temecula does hereby resolve, determine, and order as follows:
A. There is hereby established a renewable petty cash fund to be maintained in the
Finance Department.
B. The imprest balance amount of the petty cash fund shall be three thousand dollars
($3,000.00).
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C. Vouchers, receipts, or other evidence of payment shall be required before
reimbursement shall be made from said petty cash fund, in such form as shall be required by
Director of Finance.
Section 7. The City Clerk shall certify adoption of the resolution.
PASSED, APPROVED, AND ADOPTED by the City Council of the City of Temecula
this 9th day of June, 2020.
Mar n E wards, Mayor Pro Tempore
ATTE :
Randi Johl, City Clerk
[SEAL]
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STATE OF CALIFORNIA )
COUNTY OF RIVERSIDE ) ss
CITY OF TEMECULA )
I, Randi Johl, City Clerk of the City of Temecula, do hereby certify that the foregoing
Resolution No. 2020-43 was duly and regularly adopted by the City Council of the City of
Temecula at a meeting thereof held on the 9th day of June, 2020, by the following vote:
AYES: 4 COUNCIL MEMBERS: Edwards, Naggar, Rahn, Schwank
NOES: 0 COUNCIL MEMBERS: None
ABSENT: 0 COUNCIL MEMBERS: None
ABSTAIN: 0 COUNCIL MEMBERS: None
Randi Johl, City Clerk
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