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012704 CC Agenda
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the office of the City Clerk (909) 694-6444. Notification 48 hours prior to a meeting will enable the City to make reasonable arrangements to ensure accessibility to that meeting [28 CFR 35.102.35.104 ADA Title II] AGENDA TEMECULA CITY COUNCIL A REGULAR MEETING CITY COUNCIL CHAMBERS 43200 BUSINESS PARK DRIVE JANUARY 27, 2004 — 7:00 P.M. At approximately 9:45 P.M., the City Council will determine which of the remaining agenda items can be considered and acted upon prior to 10:00 P.M. and may continue all other items on which additional time is required until a future meeting. All meetings are scheduled to end at 10:00 P.M. Next in Order: Ordinance: No. 2004-02 Resolution: No. 2004-10 CALL TO ORDER: Mayor Mike Naggar Prelude Music: Geoff Ryle Invocation: Father Sean Cox of St. Thomas Episcopal Church Flag Salute: Mayor Pro Tern Comerchero ROLL CALL: Comerchero, Roberts, Stone, Washington, Naggar PRESENTATIONS/PROCLAMATIONS Go Red for Women Day Proclamation PUBLIC COMMENTS A total of 30 minutes is provided so members of the public may address the Council on items that appear within the Consent Calendar or ones that are not listed on the agenda. Speakers are limited to two (2) minutes each. If you desire to speak to the Council on an item which is listed on the Consent Calendar or a matter not listed on the agenda, a pink "Request to Speak" form should be filled out and filed w[th the City Clerk. When you are called to speak, please come forward and state your name for the record. For all Public Hearing or Council Business matters on the agenda, a "Request to Speak" form must be filed with the City Clerk prior to the Council addressing that item. There is a five (5) minute time limit for individual speakers. CITY COUNCIL REPORTS Reports by the members of the City Council on matters not on the agenda will be made at this time. A total, not to exceed, ten (10) minutes will be devoted to these reports. R:\Agenda\012704 CONSENT CALENDAR NOTICE TO THE PUBLIC All matters listed under Consent Calendar are considered to be routine and all will be enacted by one roll call vote. There will be no discussion of these items unless Members of the City Council request specific items be removed from the Consent Calendar for separate action. 1 Standard Ordinance and Resolution Adoption Procedure RECOMMENDATION: 1.1 Motion to waive the reading of the text of all ordinances and resolutions included in the agenda. 2 Minutes RECOMMENDATION: 2.1 Approve the minutes of December 16, 2003. 3 Resolution approving List of Demands RECOMMENDATION: 3.1 Adopt a resolution entitled: RESOLUTION NO. 04- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TEMECULA ALLOWING CERTAIN CLAIMS AND DEMANDS AS SET FORTH IN EXHIBIT A 4 Records Destruction Approval RECOMMENDATION: 4.1 Approve the scheduled destruction of certain City records in accordance with the City of Temecula approved Records Retention Policy. 5 Community Development Block Grant Application Proposals for FY2004/2005 RECOMMENDATION: 5.1 Approve the Community Development Block Grant (CDBG) funding recommendation from the Finance Committee and staff; 5.2 Authorize the Director of Finance to execute Sub -recipient Agreements and reprogram CDBG funds in accordance with the current budget resolution for general administration of the Fiscal Year 2004-05 Community Development Block Grant Funds. RAAgenda\012704 2 6 Reschedule City Council meeting of March 9, 2004 RECOMMENDATION: 6.1 Reschedule the City Council meeting of March 9, 2004 to March 16, 2004, and perform the appropriate postings and noticing requirements of the Government Code. 7 Approval of the Plans and Specifications and authorization to solicit Construction Bids for the Diaz Road Realignment (Phase 1) — Project No. PW95-27 RECOMMENDATION: 7.1 Approve the Construction Plans and Specifications and authorize the Department of Public Works to solicit construction bids for the Diaz Road Realignment (Phase 1) — Project No. PW95-27. 8 Authorize the submittal of a signed comment letter to the San Diego Regional Water Quality Control Board (SDRWQCB) RECOMMENDATION: 8.1 Authorize the Mayor to sign the comment letter to the SDRWQCB. 9 Tract Map Nos. 31053, 31053-1, 31053-2, and 31053-3 (located within the Harveston Specific Plan) RECOMMENDATION: 9.1 Approve Tract Map Nos. 31053, 31053-1, 31053-2, 31053-3 in conformance with the conditions of approval; 9.2 Approve the Subdivision Improvement Agreement and accept the Faithful Performance and Labor and Materials Bonds as security for the agreement; 9.3 Approve the Subdivision Monument Agreement and accept the Monument Bonds as security for the agreements. 10 Tract Map No. 29798-1 (located south of Loma Linda Road, east of Pechanaa Parkway, north of Wolf Valley Road, in the Wolf Creek Specific Plan No. 12 EIR) RECOMMENDATION: 10.1 Approve Tract Map No. 29798-1 in conformance with the conditions of approval; 10.2 Approve the Subdivision Improvement Agreement; 10.3 Approve the Subdivision Monument Agreement and accept the Faithful Performance Bond, Labor and Material Bond, and Monument Bond as security for the agreements. R:Wgenda\012704 11 Parcel Map No. 31454 (located south of Highway 79 South, west of Butterfield Stage Road, north of Wolf Store Road, being a subdivision of lot 47 & 48 as shown by Tract Map No. 23172) RECOMMENDATION: 11.1 Approve Parcel Map No. 31454 in conformance with the conditions of approval; 11.2 Approve the Subdivision Improvement Agreement; 11.3 Approve the Subdivision Monument Agreement and accept the Faithful Performance Bond, Labor and Material Bond, and Monument Bond as security for the agreements. 12 Acquisition Agreement for Winchester Road Widening — Project No. PW00-27 RECOMMENDATION: 12.1 Approve and authorize the Mayor to execute in substantially the form attached hereto, the PURCHASE AND SALE AGREEMENT BETWEEN THE CITY OF TEMECULA AND WINCHESTER PLACE, LLC for the acquisition of certain real property in the amount of $65,788.00 plus the associated escrow fees; 12.2 Direct the City Clerk to record the document; 12.3 Adopt a resolution entitled: RESOLUTION NO. 04- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TEMECULA AUTHORIZING THE DIRECTOR OF PUBLIC WORKS TO ACCEPT DEEDS OR GRANTS CONVEYING ANY INTEREST IN, OR EASEMENT UPON, REAL ESTATE AS PERMITTED BY GOVERNMENT CODE SECTION 27281 13 Special Event Sponsorship Request RECOMMENDATION: 13.1 Approve the Event Sponsorship Agreement in the amount of $35,000 for the Temecula Valley Balloon & Wine Festival. In addition, the Festival requests that the City will provide temporary logistical support of traffic control signs and devices to assist with public safety during the Festival; 13.2 Approve the Event Sponsorship Agreement for actual City -support costs in the amount up to $29,415 for the Temecula Fall Car Show & Old Town Cruise; 13.3 Approve the Event Sponsorship Agreement for actual City -support costs in the amount up to $6,500 for Temecula On Stage; 13.4 Approve the Event Sponsorship Agreement in the amount of $30,000 for the Temecula Valley International Film & Music Festival. R:\Agenda\012704 14 Community CPR/AED/First Aid Training/Grant Program RECOMMENDATION: 14.1 Approve a Community CPR/AED/ First Aid Training Program; 14.2 Appropriate $15,000 program seed money from the General Fund undesignated reserves. 15 Acceptance of Grant Deed — Serena Hills Park RECOMMENDATION: 15.1 Approve Amendment No. 2 to Subdivision Improvement Agreement for Tract No. 23209; 15.2 Authorize acceptance of the Grant Deed for Serena Hills Park, located in the Shea Homes development at La Serena and Walcott Lane and direct staff to proceed with the necessary actions to cause the deed to be recorded. 16 Consideration of Agreement for Advance Payment of CFD 88-12 Reimbursements RECOMMENDATION: 16.1 Approve an agreement that provides for advance payment of reimbursements for certain parcels within CFD 88-12; 16.2 Appropriate $683,971 from the unallocated reserves of the General Fund. 17 Second Reading of Ordinance No. 04-01 (Election) RECOMMENDATION: 17.1 Adopt an ordinance entitled: ORDINANCE NO. 04-01 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF TEMECULA AMENDING CHAPTER 2.08 OF THE MUNICIPAL CODED REQUIRING THAT THE GENERAL MUNICIPAL ELECTIONS OF THE CITY OF TEMECULA BE HELD ON THE FIRST TUESDAY AFTER THE FIRST MONDAY OF NOVEMBER IN EACH EVEN -NUMBERED YEAR RECESS CITY COUNCIL MEETING TO SCHEDULED MEETINGS OF THE TEMECULA COMMUNITY SERVICES DISTRICT AND THE CITY OF TEMECULA REDEVELOPMENT AGENCY ........... R:Wgenda\012704 TEMECULA COMMUNITY SERVICES DISTRICT MEETING Next in Order: Ordinance: No. CSD 2004-01 Resolution: No. CSD 2004-03 CALL TO ORDER: President Chuck Washington ROLL CALL: DIRECTORS: Comerchero, Naggar, Roberts, Stone, Washington PUBLIC COMMENTS A total of 15 minutes is provided so members of the public may address the Board of Directors on items that are not listed on the agenda or on the Consent Calendar. Speakers are limited to two (2) minutes each. If you decide to speak to the Board of Directors on an item not on the agenda or on the Consent Calendar, a pink "Request to Speak" form should be filled out and filed with the City Clerk. When you are called to speak, please come forward and state your name for the record. For all other agenda items, a "Request to Speak" form must be filed with the City Clerk Prior to the Board of Directors addressing that item. There is a five (5) minute time limit for individual speakers. Anyone wishing to address the Board of Directors should present a completed pink "Request to Speak" form to the City Clerk. When you are called to speak, please come forward and state your name and address for the record. CONSENT CALENDAR Minutes RECOMMENDATION: 1.1 Approve the minutes of January 13, 2004. 2 Amendment No. 2 to the Temecula Elementary School Joint Use Aareement RECOMMENDATION: 2.1 Approve Amendment No. 2 to the Temecula Elementary School Joint Use Agreement between the City of Temecula and the Temecula Valley Unified School District; 2.2 Appropriate $30,000 from TCSD fund balance to the TCSD Parks operation and maintenance budget to cover improvement costs necessary to take over maintenance responsibilities. R:Wgenda\012704 3 RECOMM 3.1 Approve the Amended and Restated Master Joint Use Agreement between the City of Temecula and the Temecula Valley Unified School District. DEPARTMENTAL REPORT DIRECTOR OF COMMUNITY SERVICES REPORT GENERAL MANAGER'S REPORT BOARD OF DIRECTORS' REPORTS ADJOURNMENT Next regular meeting: Tuesday, February 10, 2004, 7:00 PM, City Council Chambers, 43200 Business Park Drive, Temecula, California. R:Wgenda\012704 +++xxxxxxxxxx««+«++++++++++++++«++xxxxxxxx««xxxx+++++++x+++++xx+++x++xxxxxxxxxxxxxxxxxxxx+++++«xx+«++++++x+++++++ TEMECULA REDEVELOPMENT AGENCY MEETING xxxxxxxx«xx«x+++++++++++«+x«xx«xxxxxxxxx«+++xxxx+++«++++x+++xx«xxx«xxxxxxxxxx++«+«+«++«+++++++++++++++++++xxx+xxx Next in Order: Ordinance: No. RDA 2004-01 Resolution: No. RDA 2004-03 CALL TO ORDER: Chairperson Jeff Comerchero ROLL CALL AGENCY MEMBERS: Naggar, Stone, Roberts, Washington, Comerchero PUBLIC COMMENTS A total of 15 minutes is provided so members of the public may address the Redevelopment Agency on items that are not listed on the agenda or on the Consent Calendar. Speakers are limited to two (2) minutes each. If you decide to speak to the Board of Directors on an item not on the agenda or on the Consent Calendar, a pink "Request to Speak" form should be filled out and filed with the City Clerk. When you are called to speak, please come forward and state your name for the record. For all other agenda items, a "Request to Speak" form must be filed with the City Clerk Prior to the Board of Directors addressing that item. There is a five (5) minute time limit for individual speakers. Anyone wishing to address the Board of Directors should present a completed pink "Request to Speak" form to the City Clerk. When you are called to speak, please come forward and state your name and address for the record. CONSENT CALENDAR Minutes RECOMMENDATION: 1.1 Approve the minutes of January 13, 2004. 2 Purchase and Sale Aoreement for property located at 28731 Puiol Street RECOMMENDATION: 2.1 Adopt a resolution entitled: R:\Agenda\012704 RESOLUTION NO. RDA 04- A RESOLUTION OF THE BOARD OF DIRECTORS OF THE TEMECULA REDEVELOPMENT AGENCY APPROVING THAT CERTAIN AGREEMENT ENTITLED PURCHASE AND SALE AGREEMENT AND ESCROW INSTRUCTIONS FOR CERTAIN REAL PROPERTY (LOCATED AT 28731 PUJOL STREET — APN 922-062-016) IN THE CITY OF TEMECULA 2.2 Approve an appropriation from unreserved General Fund balance in an amount not to exceed $64,500 for acquisition, soil testing, escrow and closing costs. 3 Lease of Agency Property — 27500 Jefferson Avenue RECOMMENDATION: 3.1 Approve an amendment to its agreement with Mattcor Enterprises, doing business as KIA World, for Agency property located at 27500 Jefferson Avenue. This amendment would provide for a deferral of a portion of KIA World's lease payments. DEPARTMENTAL REPORT AGENCY MEMBERS' REPORTS ADJOURNMENT Next regular meeting: Tuesday, February 10, 2004, City Council Chambers, 43200 Business Park Drive, Temecula, California. R: Agenda\012704 RECONVENE TEMECULA CITY COUNCIL COUNCIL BUSINESS 18 Appointment of alternate to the Riverside Transit Agency RECOMMENDATION: 18.1 Appoint an alternate member to the Riverside Transit Agency. 19 Stop Light Abuse Program Campaign RECOMMENDATION: 19.1 Consider and approve staff's recommendations for the creation of a specialized public information campaign aimed to discourage red-light running and obedience of traffic laws. 20 Underground Utilitv Ordinance RECOMMENDATION: 20.1 Adopt a resolution entitled: RESOLUTION NO. 04- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TEMECULA NOTIFYING THE COMMUNITY OF ITS INTENTIONS TO ADOPT AN ORDINANCE REQUIRING THE UNDERGROUNDING OF ELECTRICAL, TELECOMMUNICATIONS, AND OTHER WIRES WITH A CARRYING CAPACITY OF LESS THAN 34 KV 20.2 Introduce and read by title only an ordinance entitled: ORDINANCE NO. 04- AN ORDINANCE OF THE CITY COUNCIL OF THE CITY TEMECULA ADDING SECTION 15.04.090 TO THE TEMECULA MUNICIPAL CODE RELATING TO THE UNDERGROUNDING OF EXISTING AND PROPOSED ELECTRICAL, TELECOMMUNICATIONS, AND OTHER WIRES CARRYING BELOW 34KV CAPACITY WHICH PROVIDE DIRECT SERVICE TO PROPERTY BEING DEVELOPED R:\Agenda\012704 10 DEPARTMENTAL REPORTS CITY MANAGER'S REPORT CITY ATTORNEY'S REPORT ADJOURNMENT Next regular meeting: City Council, Tuesday, February 10, 2004, at 7:00 P.M., City Council Chambers, 43200 Business Park Drive, Temecula, California. R:Wgenda\012704 11 PROCLAMATIONS AND PRESENTATIONS The City of Temecula PROCLAMATION WHEREAS, cardiovascular disease is the Nation's #1 killer, claiming the lives of more women than men each year; and WHEARES, heart disease and stroke claim more women's lives each year than the next seven causes of death combined and nearly twice as many as all forms of cancer; and WHEREAS, the American Heart Association is committed to the support of ongoing medical research to advance knowledge in the areas of prevention and treatment of heart disease and stroke; and WHEREAS, the American Heart Association has launched a new initiative called Go Red for Women to help raise awareness of women and heart disease and will focus on that theme during American Heart Month in February 2004, and on National Wear Red for Women Day, February 6; and WHEREAS, red is the American Heart Association's color for women and heart disease. Red symbolizes women's power to take control of their health and passion for the women whose lives have been affected. NOW, THEREFORE, I, Michael S. Naggar, on behalf of the City Council of the City of Temecula, hereby proclaim February 6, 2004 as "Go Red For Women Day" and urges all citizens to draw attention to the vital issue of women's heart health by wearing and displaying the color red on that day. IN WITNESS WHEREOF, I have hereunto set my hand and caused the Seal of the City of Temecula to be affixed this 270' day of January, 2004. Michael S. Naggar, Mayor Susan W. Jones, CMC, City Clerk ITEM 1 ITEM 2 MINUTES OF AN ADJOURNED REGULAR MEETING OF THE TEMECULA CITY COUNCIL DECEMBER 16, 2003 The City Council convened in Closed Session at 6:00 P.M. and in Open Session at 7:01 P.M., on Tuesday, December 16, 2003, in the City Council Chambers of Temecula City Hall, 43200 Business Park Drive, Temecula, California. Present: 4 Councilmembers: Absent: PRELUDE MUSIC Councilmember: Comerchero, Roberts, Washington, and Naggar Stone The prelude music was provided by Eve Craig. INVOCATION The invocation was given by Pastor Todd Harvey of Sunrise Christian Fellowship. ALLEGIANCE The flag ceremony was presented by Cub Scout Pack No. 301. PRESENTATION/PROCLAMATIONS Special Recognition Thanking Ms. Eve Craig for her year -long efforts in coordinating prelude music at every City Council meeting, Mayor Pro Tern Naggar presented to her a poinsettia plant. Welcoming County Board of Supervisor Tavaglione to the Council meeting, Mayor Pro Tern Naggar noted that Item No. 15 (Multi -Species Habitat Conservation Plan) would be discussed out of order. PUBLIC COMMENTS A. Ms. Trish Bowers and Ms. Gina Luizzi, representing Temecula Pop Warner, thanked the City Council for its support to the cheerleaders and, thereby, enabling them to attend the National Competition in Florida and noting that the girls took second place, B. In response to Mr. John Dedovesh, 39450 Long Ridge Drive, Mayor Pro Tern Naggar advised that the Multi -Species Habitat Conservation Plan will be discussed later on the agenda. Noting that, in his opinion, the red light abuses are continuing to increase, Mr. Dedovesh stated that the matter would only be addressed if cameras were installed. C. Because the School Board is meeting tonight as well as the City Council, Mr. Ron Bradley, 30348 Via Canada, questioned whether the City Council may approve a continuance with regard to Item No. 18 (Consolidation of City Council Election in November of Even -Numbered Years). Mayor Pro Tern Naggar noted that a continuance would be discussed after the consideration of the Consent Calendar. CITY COUNCIL REPORTS A. Wishing the community a Happy Holiday Season, Councilman Washington thanked Community Services Director Parker and Senior Recreation Coordinator Gilliland on an outstanding job on the festive Holiday activities available to the community. B. Echoing Councilman Washington's comments, Councilman Comerchero and Mayor Pro Tern Naggar recognized all City employees for their year -long efforts to the City. C. In light of the approval of the Library grant, Councilman Roberts requested that a sign be posted at the future library site to apprise the community of its location. Commenting on the passage of SB 621 (distribution of Indian Gaming Special Distribution Fund to local government agencies impact by tribal gaming), Councilman Roberts advised that approximately $10 million will be distributed to Riverside County by June 30, 2004 and noted that he has been appointed to the Indian Gaming Local Community Committee by the Board of Supervisors, expressing appreciation to Supervisor Tavaglione. CONSENT CALENDAR Standard Ordinance and Resolution Adoption Procedure RECOMMENDATION: 1.1 Motion to waive the reading of the text of all ordinances and resolutions included in the agenda. Minutes RECOMMENDATION: 2.1 Approve the minutes of October 28, 2003. (Due to the lack of a voting quorum, the approval of the October 28, 2003 minutes was continued to the City Council meeting of January 13, 2004.) Resolution approving List of Demands RECOMMENDATION: 3.1 Adopt a resolution entitled: RESOLUTION NO. 03-176 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TEMECULA ALLOWING CERTAIN CLAIMS AND DEMANDS AS SET FORTH IN EXHIBIT A City Treasurer's Report RECOMMENDATION: 4.1 Receive and file the City Treasurer's report as of October 31, 2003. 5 Comprehensive Annual Financial Report (CAFR) for Fiscal Year ended June 30, 2003 0 RECOMMENDATION: 5.1 Receive and file the Comprehensive Annual Financial Statements, Auditor's Report, and Management Discussion and Analysis (MD&A) for Fiscal Year ended June 30, 2003. Program RECOMMENDATION: 6.1 Approve a third amendment to the existing License Agreement between the City of Temecula and Temeka, Inc. to increase the per panel charge and consideration to the City for the administration, marketing, and installation of the City's Kiosk sign program. 7 Consideration of Agreement with Shute, Mihaly & Weinberger LLP for Legal Services regarding Valley -Rainbow Line I] RECOMMENDATION: 7.1 Approve an agreement with Shute, Mihaly & Weinberger LLP for legal services related to continuing issues associated with the proposed Valley - Rainbow project. RECOMMENDATION: 8.1 Accept the Citywide Concrete Repairs FY2002/2003 — Project No. PW03-03 as complete; 8.2 File a Notice of Completion, release the Performance Bond, and accept a one-year Maintenance Bond in the amount of 10% of the contract; 8.3 Release the Materials and Labor Bond seven months after filing of the Notice of Completion if no liens have been filed. Purchase and Sale Agreements for property located in Old Town RECOMMENDATION: 9.1 Adopt a resolution entitled: RESOLUTION NO. 03-177 RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TEMECULA APPROVING THAT CERTAIN AGREEMENT ENTITLED "PURCHASE AND SALE AGREEMENT AND ESCROW INSTRUCTIONS" FOR CERTAIN REAL PROPERTY LOCATED AT 41852 MAIN STREET (APN 922-041-008, 009 AND 010) IN THE CITY OF TEMECULA 9.2 Adopt a resolution entitled: RESOLUTION NO. 03-178 RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TEMECULA APPROVING THAT CERTAIN AGREEMENT ENTITLED "PURCHASE AND SALE AGREEMENT AND ESCROW INSTRUCTIONS" FOR CERTAIN REAL PROPERTY LOCATED AT 41863 MAIN STREET (APN 922-032-020) IN THE CITY OF TEMECULA 9.3 Adopt a resolution entitled: RESOLUTION NO. 03-179 RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TEMECULA APPROVING THAT CERTAIN AGREEMENT ENTITLED "PURCHASE AND SALE AGREEMENT AND ESCROW INSTRUCTIONS" FOR CERTAIN REAL PROPERTY LOCATED AT THE NORTHEAST CORNER OF MAIN AND MERCEDES STREET (APN 922-032-015) IN THE CITY OF TEMECULA 9.4 Adopt a resolution entitled: RESOLUTION NO. 03-180 RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TEMECULA APPROVING THAT CERTAIN AGREEMENT ENTITLED "PURCHASE AND SALE AGREEMENT AND ESCROW INSTRUCTIONS" FOR CERTAIN REAL PROPERTY LOCATED ON THE NORTH SIDE OF THIRD STREET, EAST OF MERCEDES STREET (APN 922-041- 014) IN THE CITY OF TEMECULA 9.5 Adopt a resolution entitled: RESOLUTION NO. 03-181 RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TEMECULA APPROVING THAT CERTAIN AGREEMENT ENTITLED "PURCHASE AND SALE AGREEMENT AND ESCROW INSTRUCTIONS" FOR CERTAIN REAL PROPERTY LOCATED ON THE SOUTHEAST CORNER OF MERCEDES AND SECOND STREET (APN 922-071- 007) IN THE CITY OF TEMECULA 9.6 Adopt a resolution entitled: RESOLUTION NO. 03-182 RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TEMECULA APPROVING THAT CERTAIN AGREEMENT ENTITLED "PURCHASE AND SALE AGREEMENT AND ESCROW INSTRUCTIONS" FOR CERTAIN REAL PROPERTY LOCATED AT 28674 MERCEDES STREET (APN 922-041-011 AND 012) AND AT 41871 THIRD STREET (APN 922-041-003) IN THE CITY OF TEMECULA 9.7 Approve an appropriation from unreserved General Fund balance in an amount not to exceed $1,683,500 for acquisition, escrow, closing costs, appraisal and soils testing, relocation and related fees. (Considered under separate discussion; see pages 7-9.) 10 Tract Map No. 29305-1 (located north of Wolf Valley Road and east of Pechanga Parkway RECOMMENDATION: 10.1 Approve the agreement to defer completion of conditions of approval until after recordation of Final Map for Tract Map No. 29305-1; 10.2 Approve Tract Map No. 29305-1 in conformance with the conditions of approval. 11 California State Library Grant Agreement RECOMMENDATION: 11.1 Approve the agreement with the California State Library for grant funding for the Temecula Public Library. 12 Cable Franchise Agreement Extension of Time RECOMMENDATION 12.1 Adopt a resolution entitled: RESOLUTION NO. 03-183 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TEMECULA EXTENDING THE TERM OF THE CABLE TELEVISION FRANCHISE AGREEMENT WITH ADELPHIA CABLE COMMUNICATIONS TO JUNE 30, 2004 TO FACILITATE THE CITY'S NEGOTIATIONS WITH THE CABLE OPERATOR REGARDING RENEWAL OF THAT FRANCHISE AGREEMENT 13 Second Reading of Ordinance No. 03-12 RECOMMENDATION: 13.1 Adopt an ordinance entitled: ORDINANCE NO. 03-12 AN ORDINANCE OF THE CITY OF TEMECULA, CALIFORNIA, LEVYING A SPECIAL TAX TO FINANCE THE OPERATION, MAINTENANCE, AND SERVICING OF PUBLIC PARKS AND RECREATIONAL FACILITIES, RECREATIONAL AND COMMUNITY SERVICES PROGRAMS, MEDIAN LANDSCAPING, ARTERIAL STREET LIGHTS AND TRAFFIC SIGNALS WITHIN THE REDHAWK ANNEXATION AREA TO BE ANNEXED TO THE CITY OF TEMECULA AS PART OF THE REORGANIZATION DESIGNATED BY THE RIVERSIDE COUNTY LOCAL AGENCY FORMATION COMMISSION AS LAFCO 2003-26-03 SUBJECT TO A TWO-THIRDS VOTER APPROVAL OF VOTERS WITHIN THE REDHAWK ANNEXATION AREA 14 Second Reading of Ordinance No. 03-13 RECOMMENDATION: 14.1 Adopt an ordinance entitled: ORDINANCE NO. 03-13 AN ORDINANCE OF THE CITY COUNCIL OF TEMECULA, CALIFORNIA, APPROVING PLANNING APPLICATION PA02-0522, AMENDMENT NO. 2 TO SPECIFIC PLAN NO. 263 (TEMECULA REGIONAL CENTER) AMENDING SECTION III.C.1 TO ESTABLISH REGULATIONS RELATED TO TEMPORARY USES FOR THE LAND AREA ENCOMPASSED BY THE PROMENADE MALL AND SURROUNDING PARKING LOTS INTERIOR OF THE LOOP ROAD LOCATED AT 40820 WINCHESTER ROAD MOTION: Councilman Comerchero moved to approve Consent Calendar Item Nos. 1, 3-8, and 10-14 (Item No. 2 was continued to January 13, 2004 and Item No. 9 was pulled for separate discussion; see pages 7-9.) Councilman Washington seconded the motion and voice vote reflected approval with the exception of Mayor Stone who was absent. CONSENT CALENDAR ITEM CONSIDERED UNDER SEPARATE DISCUSSION 9. Purchase and Sale Agreements for property located in Old Town RECOMMENDATION: 9.1 Adopt a resolution entitled: RESOLUTION NO. 03-177 RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TEMECULA APPROVING THAT CERTAIN AGREEMENT ENTITLED "PURCHASE AND SALE AGREEMENT AND ESCROW INSTRUCTIONS" FOR CERTAIN REAL PROPERTY LOCATED AT 41852 MAIN STREET (APN 922-041-008, 009 AND 010) IN THE CITY OF TEMECULA 9.2 Adopt a resolution entitled: RESOLUTION NO. 03-178 RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TEMECULA APPROVING THAT CERTAIN AGREEMENT ENTITLED "PURCHASE AND SALE AGREEMENT AND ESCROW INSTRUCTIONS" FOR CERTAIN REAL PROPERTY LOCATED AT 41863 MAIN STREET (APN 922-032-020) IN THE CITY OF TEMECULA 9.3 Adopt a resolution entitled: RESOLUTION NO. 03-179 RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TEMECULA APPROVING THAT CERTAIN AGREEMENT ENTITLED "PURCHASE AND SALE AGREEMENT AND ESCROW INSTRUCTIONS" FOR CERTAIN REAL PROPERTY LOCATED AT THE NORTHEAST CORNER OF MAIN AND MERCEDES STREET (APN 922-032-015) IN THE CITY OF TEMECULA 9.4 Adopt a resolution entitled: RESOLUTION NO. 03-180 RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TEMECULA APPROVING THAT CERTAIN AGREEMENT ENTITLED "PURCHASE AND SALE AGREEMENT AND ESCROW INSTRUCTIONS" FOR CERTAIN REAL PROPERTY LOCATED ON THE NORTH SIDE OF THIRD STREET, EAST OF MERCEDES STREET (APN 922-041- 014) IN THE CITY OF TEMECULA 9.5 Adopt a resolution entitled: RESOLUTION NO. 03-181 RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TEMECULA APPROVING THAT CERTAIN AGREEMENT ENTITLED "PURCHASE AND SALE AGREEMENT AND ESCROW INSTRUCTIONS" FOR CERTAIN REAL PROPERTY LOCATED ON THE SOUTHEAST CORNER OF MERCEDES AND SECOND STREET (APN 922-071- 007) IN THE CITY OF TEMECULA 9.6 Adopt a resolution entitled: RESOLUTION NO. 03-182 RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TEMECULA APPROVING THAT CERTAIN AGREEMENT ENTITLED "PURCHASE AND SALE AGREEMENT AND ESCROW INSTRUCTIONS" FOR CERTAIN REAL PROPERTY LOCATED AT 28674 MERCEDES STREET (APN 922-041-011 AND 012) AND AT 41871 THIRD STREET (APN 922-041-003) IN THE CITY OF TEMECULA 9.7 Approve an appropriation from unreserved General Fund balance in an amount not to exceed $1,683,500 for acquisition, escrow, closing costs, appraisal and soils testing, relocation and related fees. Requesting the City Council's involvement with historic preservation, Ms. Carol Marsden, 30955 de Portola, referenced the desire to preserve the Escallier House at 41852 Main Street. Ms. Pam Grender, 45572 Callesito Altar, representing Temecula Valley Historical Society, noted that there is a historic plaque located on the Escallier House and that it would be the Society's desire to preserve this house. At the request of Mr. Jimmy Moore (President of the Temecula Valley Historical Society) who was unable to attend the City Council meeting, Ms. Eve Craig, 42960 Calle Reva, read his letter into the record, expressing concern with the City purchasing the Escallier House on 41852 Main Street and relaying the Society's desire to preserve this house in an effort to maintain the past. In light of the need for office space for the Society, Ms. Craig suggested that the Society be granted permission to utilize the house as such. Councilman Roberts requested that the City Council be provided historical information for all buildings that have been designated with a historical plaque. In response to Councilman Comerchero, Director of Housing and Redevelopment Meyer advised that the City's focus has been on the acquisition of the property and that no decisions or direction has been given as to the disposition of the structures and noted that the City's could proceed with the agreements with the imposition of a condition that the two structures not be destroyed and be preserved either on its current site or on another site. In response to Councilman Washington, Director of Housing and Redevelopment Meyer advised that although studies would have to be completed, the Escallier House is located on a raised foundation and that such homes, in the past, have been successfully relocated. MOTION: Councilman Comerchero moved to approve staff recommendation with the addition of a condition that the building's residence and barn (41852 Main Street) not be destroyed and be preserved to the level possible and if not possible on the original site, then on another suitable location. The motion was seconded by Councilman Roberts and voice vote reflected approval with the exception of Mayor Stone who was absent. At this time, the following motion was offered with regard to Council Business Item No. 18 (Consolidation of City Council Elections in November of Even -Numbered Years). MOTION: Councilman Roberts moved to continue Item No. 18 to the meeting of January 13, 2004. The motion was seconded by Councilman Comerchero and voice vote reflected approval with the exception of Mayor Stone who was absent. At this time, Public Hearing Item No. 15 was discussed out of order PUBLIC HEARING 15 Adoption of the Western Riverside County Multiple Species Habitat Conservation Plan RECOMMENDATION: 15.1 Adopt a resolution entitled: RESOLUTION NO. 03-184 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TEMECULA MAKING RESPONSIBLE AGENCY FINDINGS PURSUANT TO THE CALIFORNIA ENVIRONMENTAL QUALITY ACT FOR THE MULTIPLE SPECIES HABITAT CONSERVATION PLAN/NATURAL COMMUNITY CONSERVATION PLAN AND APPROVING THE WESTERN RIVERSIDE COUNTY MULTIPLE SPECIES HABITAT CONSERVATION PLAN/NATURAL COMMUNITY CONSERVATION PLAN AND IMPLEMENTING AGREEMENT, ADOPTING ENVIRONMENTAL FINDINGS PURSUANT TO THE CALIFORNIA ENVIRONMENTAL QUALITY ACT, AND ADOPTING A STATEMENT OF OVERRIDING CONSIDERATIONS 15.2 Adopt a resolution entitled: 10 RESOLUTION NO. 03-185 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TEMECULA APPROVING THE WESTERN RIVERSIDE COUNTY MULTIPLE SPECIES HABITAT CONSERVATION PLAN/NATURAL COMMUNITY CONSERVATION PLAN AND JOINT EXERCISE OF POWERS AGREEMENT CREATING THE WESTERN RIVERSIDE COUNTY REGIONAL CONSERVATION AUTHORITY IMPLEMENTING THE PLAN 15.3 Adopt a resolution entitled: RESOLUTION NO. 03-186 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TEMECULA TO ESTABLISH PROCEDURES AND REQUIREMENTS FOR IMPLEMENTATION OF THE WESTERN RIVERSIDE COUNTY MULTIPLE SPECIES HABITAT CONSERVATION PLAN 15.4 Introduce and read by title only an ordinance entitled: ORDINANCE NO. 03-14 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF TEMECULA ADDING CHAPTER 15.10, MULTISPECIES HABITAT CONSERVATION MITIGATION FEES, TO THE TEMECULA MUNICIPAL CODE TO ESTABLISH A LOCAL DEVELOPMENT MITIGATION FEE FOR FUNDING THE PRESERVATION OF NATURAL ECOSYSTEMS IN ACCORDANCE WITH THE WESTERN RIVERSIDE COUNTY MULTIPLE SPECIES HABITAT CONSERVATION PLAN 15.5 Authorize the Mayor to execute 25 copies of the MSHCP Implementation Agreement. By way of maps, Principal Planner Brown presented the staff report (as per agenda material), noting the following: That it has been a stakeholder driven process — community involvement That the Plan will protect 146 species — 32 of which are endangered; will include the purchase of 153,000 acres; and will provide a mechanism for environmental mitigation for the infrastructure which needs to be built in the Western County That participating cities will share in a $970 million road maintenance fund provided by Measure A. At this time, the public hearing was opened. Referencing the rebuttal memorandum prepared by Best Best & Krieger, Mr. Sam 11 Alhadeff, 43460 Ridge Park Road, #220, representing Ocean Atlantic, LLC, relayed support of the Multi -Species Habitat Conservation Plan (MSHCP) and noted that Ocean Atlantic's primary concern would relate to the impact the Plan would have on Old Town, specifically a project currently in the works, stating that nine MSHCP cells would impact Old Town and requesting that an additional exemption be added with regard to the Old Town area. In response to Councilman Roberts, Mr. Alhadeff advised that Rutan and Tucker are the Purchase and Sale counsel for Ocean Atlantic, LLC, and that they are requesting a continuance. City Manager Nelson, for Councilman Roberts, confirmed that, as per the County, if this Plan were adopted, the City would take cover the Hans process versus the County. With regard to the project referenced by Mr. Alhadeff, Mr. Richard Lashbrook, Director of Riverside County Transportation Land Management Agency, advised that County and City staff has discussed the matter with Mr. Alhadeff and would recommend that the City work with the applicant and developer of this project; that the County has reviewed the project and would be of the opinion that development could occur for the Western Bypass Corridor in an effort to meet the conservation objectives; that it could be accomplished within the available flexibility of the Plan; that if objectives of the Plan were impacted, the remedy would be for the Resource Agencies to pull the permit. With regard to the project that Mr. Alhadeff is representing, City Attorney Thorson noted that flexibility would rest within the MSHCP, noting that the implementing procedures include an exemption for land subject to a Development Agreement; that a portion of this project is subject to a Development Agreement; that if the property were not able to be developed, there is an exception to avoid claiming of or taking of property; and that if the Plan were not adopted, the developer would be negotiating his development with the Fish and Wildlife Service. For Councilman Washington, City Attorney Thorson noted that the Federal Agency would have the ultimate authority as to the revocation of a permit after notice, hearing, and procedural safeguards, reiterating, as stated by Mr. Lashbrook, that a number of criteria must be satisfied as the development proceeds. In response to the previous comment, Mr. Lashbrook further noted that the issue would be whether or not to retain local control or State/Federal agency control with regard to the issuance of a permit. For Councilman Washington, City Attorney Thorson reiterated that the Western Bypass Corridor would be covered activity by way of the Development Agreement, resulting in vested property rights and noting that, in his opinion, the project would be exempt. Mr. Lashbrook, for Councilman Roberts, noted that he would not advocate a continuance in an effort to proceed with obtaining local control. Congratulating Mayor Pro Tem Naggar and Councilman Washington on their reelection and election to the City Council, Mr. Bill Johnson, 29400 Rancho California Road, relayed his opposition to the Plan, noting the following: • That there would be no tax relief to the affected property owners 12 • That the affected property could not be financed because it would have no value • That the Hans process is a nightmare of a process and it devalues property • That tax defaulted property will go to the MSHCP • That it would be a taking of private property • That the process has not been stakeholder driven • That the property in Old Town would be worthless; that it would not be developed; and that it would not be able to pass the Hans process and the Fish and Wildlife Agency • That the right of private property should be supported • That he would view the Plan as a taking of private property. Mr. Darren Stroud, 18101 Von Karman Avenue, Irvine, representing Property Owners' Association, Farm Bureau, and Castle and Cooke, noted the following with regard to the MSHCP: That the Plan will not give the City autonomy That the cell criteria and conservation strategy will be complex with open-ended criteria • That the criteria refinement process requires no loss of conservation. Mr. A.G. Kading, representing AGK Group, 35411 Paseo Viento, Capistrano Beach, expressed concern with those property owners whose land has no environmental issues but an assessment will still be imposed, noting that from past experience if the Fish and Wildlife Agency were to be involved in the process, it would be a serious issue of concern to him. At this time, the public hearing was closed Mayor Pro Tern Naggar questioned whether a representative from the Howard Jarvis Taxpayers Association was in attendance of the meeting. There was no response. Commenting on the complexity of this issue and noting that the matter may have to be readdressed from time to time, Councilman Comerchero questioned what the City's alternative would be without the MSHCP, commenting on Mr. Kading's experience with the Fish and Wildlife Agency and relaying his support of the recommended action. In response to Councilman Washington's comment with regard to the change in philosophy of requiring all property owners to pay into conservation mitigation versus just the landowners where species have been found, Councilman Comerchero noted that this Plan would require everyone to participate at a fair share level and that a landowner would have to follow the process, in most cases, in order to determine whether or not endangered species are present, noting that this Plan would actually streamline that process. Noting the MSHCP is tied to the extension of Measure A as was the CETAP and TUMF programs, Councilman Roberts advised that the Howard Jarvis Proposition No. 13 Committee endorsed the extension of Measure A which included the MSHCP and relayed his support of the recommended action. Addressing the letter from the Howard Jarvis Taxpayers Association, Councilman 13 Comerchero referenced the falsities noted in the letter, clarifying that the assessed fee associated with this Plan would be imposed upon the landowner, developer, or the new homeowner but reiterated that the assessment would not impact existing residents. Without the approval of the Multi -Species Habitat Conservation Plan, City Manager Nelson advised that the City would possess the blanket environmental approval necessary to build the roads designed within Measure A; stated that sales taxpayers, within the County, would be concerned about paying sales tax dollars for new roads that are to be designed to offset new development only to find out that these roads cannot be constructed because of not having the necessary blanket clearances, noting that these roads were approved through the adoption of Measure A. Being of the opinion that the proposed Plan will streamline the process, Mayor Pro Tern Naggar noted that it will as well enable the City to environmentally mitigate impacts for the necessary roads, freeways, and open space, viewing the proposed action as proactive. For those residents concerned about the letter sent by the Howard Jarvis Taxpayers Association, Mr. Naggar advised that a response letter has been drafted by the City and could be obtained at City Hall. MOTION: Councilman Roberts moved to approve staff recommendation no. 15.1, 15.2, and 15.3. The motion was seconded by Councilman Comerchero and voice vote reflected approval with the exception of Mayor Stone who was absent. At this time, City Attorney Thorson read Ordinance No. 03-14 into the record. MOTION: Councilman Comerchero moved to approve staff recommendation no. 15.4. The motion was seconded by Councilman Roberts and voice vote reflected approval with the exception of Mayor Stone who was absent. MOTION: Councilman Comerchero moved to approve staff recommendation no. 15.5. The motion was seconded by Councilman Roberts and voice vote reflected approval with the exception of Mayor Stone who was absent. At 8:23 P.M., the City Council recessed for a short break; Temecula Community Services District and the Temecula resumed the regular City Council business at meeting res 8:50. P.M. PUBLIC HEARING convened, at 8:36 P.M. as the Redevelopment Agency; and umed with regular business at 16 Auto Mall Expansion Development Agreement (PA03-0565) RECOMMENDATION: 16.1 Adopt a resolution entitled: 14 RESOLUTION NO. 03-187 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TEMECULA ADOPTING THE NEGATIVE DECLARATION FOR THE DEVELOPMENT AGREEMENT BETWEEN THE CITY OF TEMECULA AND NORTH PLAZA, LLC REGARDING THE AUTO MALL PROPERTIES (PLANNING APPLICATION NO. 03- 0565) 16.2 Introduce and read by title only an ordinance entitled: ORDINANCE NO. 03-15 AN ORDINANCE OF THE CITY OF TEMECULA APPROVING THE DEVELOPMENT AGREEMENT BETWEEN THE CITY OF TEMECULA AND NORTH PLAZA, LLC REGARDING THE AUTO MALL PROPERTIES (PLANNING APPLICATION NO.03-0565) Assistant City Manager O'Grady presented the staff report (of record), highlighting key provisions of the proposed agreement, as follows: • That the agreement would run for a 10-year term • That a minimum of 20 acres must be sold prior to May 1, 2004 for auto related uses • That the Purchase Agreement and escrow should be finalized within the next 30 days, noting that those involved were of the opinion that the open issues will be resolvable • That the Transportation Uniform Mitigation Fee will be phased beginning July 1, 2004 • That the Development Impact Fee will be frozen at the current level until July 1, 2006. Referencing Mr. Dick Kennedy's letter (of record), Mr. Fred Grimes, 41623 Margarita Road, #100, representing Norm Reeves Super Group and various other dealers, expressed appreciation to the City for its efforts in the formation of this Development Agreement; commended Assistant City Manager O'Grady on his efforts associated with the Agreement; and stated that a closing target date of January 15, 2004 would be anticipated, noting that the open issues primarily pertain to closing dates, engineering issues, etc. Mr. Isaac Lizarraga, 26895 Ynez Road, representing Rancho Ford Lincoln Mercury and the Temecula Auto Dealers Association, as well recommended the support of the proposed action. At this time, the public hearing was closed. Advising that the Economic Development Subcommittee (comprised of Councilman Roberts and Councilman Comerchero), Mr. Dick Kennedy, Mr. Bill Johnson, and Assistant City Manager O'Grady have worked on this project for the past two plus years, 15 Councilman Comerchero relayed his support of the recommendation Councilman Washington, echoed by Councilman Comerchero, commented on the retail dollars the Auto Mall provides to the community and complimented staff and others involved with the formation of this agreement. MOTION: Councilman Washington moved to approve staff recommendation no. 16.1. The motion was seconded by Councilman Comerchero and voice vote reflected approval with the exception of Mayor Stone who was absent. Mayor Pro Tern Naggar complimented Councilman Comerchero and Councilman Roberts on their negotiation efforts, commenting on the City's retail auto industry as well as the City's ability to secure right-of-way for another overcrossing. City Attorney Thorson read Ordinance No. 03-15 by title only into the record. MOTION: Councilman Washington moved to approve staff recommendation no. 16.2. The motion was seconded by Councilman Roberts and voice vote reflected approval with the exception of Mayor Stone who was absent. 17 Appointment of Mayor and Mayor Pro Tern for Calendar Year 2004 RECOMMENDATION: 17.1 Entertain motions from the City Councilmembers to appoint the Mayor to preside until the end of calendar year 2004; 17.2 Entertain motions from the City Councilmembers to appoint the Mayor Pro Tem who will assume the duties of the Mayor in the Mayor's absence and hold this office until the end of calendar year 2004. MOTION: Councilman Washington moved to appoint Mayor Pro Tern Naggar as the Mayor for calendar year 2004 and Councilman Comerchero as the Mayor Pro Tern for calendar year 2004. The motion was seconded by Councilman Roberts and voice vote reflected approval with the exception of Mayor Stone who was absent. 18 Consolidation of City Council Elections in November of Even -Numbered Years RECOMMENDATION: 18.1 Consider adoption of an ordinance to change the date for holding City Council Elections to November of even -numbered years and if desired, read by title only and introduce an ordinance entitled: 16 ORDINANCE NO. 03- AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF TEMECULA REQUIRING THAT THE GENERAL MUNICIPAL ELECTIONS OF THE CITY OF TEMECULA BE HELD ON THE FIRST TUESDAY AFTER THE FIRST MONDAY OF NOVEMBER IN EACH EVEN -NUMBERED YEAR As previously discussed and acted on, this item was continued to the City Council meeting of January 13, 2004 (see page 10.) 19 Summarily vacate portion of Park Plaza Lane in Parcel Map No. 23496 (located within Auto Mall Development at Ynez Road) RECOMMENDATION: 19.1 Adopt a resolution entitled: RESOLUTION NO. 03-188 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TEMECULA SUMMARILY VACATING A PORTION OF PARK PLAZA LANE IN PARCEL MAP NO. 23496 MOTION: Councilman Roberts moved to approve the staff recommendation. The motion was seconded by Councilman Comerchero and voice vote reflected approval with the exception of Mayor Stone who was absent. DEPARTMENTAL REPORTS No additional comments. CITY MANAGER'S REPORT Recognizing the Economic Development Subcommittee for its efforts associated with the Auto Mall Expansion Development Agreement, City Manager Nelson as well commended Assistant City Manager O'Grady on a job well done. CITY ATTORNEY'S REPORT With regard to Closed Session Item Nos. 1-3 (real property transactions), City Attorney Thorson advised that these matters would not be finalized until final approval from the City Council. Mr. Thorson noted that there was a subsequent need item with respect to Conference with legal Counsel, pursuant to Government Code Section 54956.9(a) — Case of Lockheed Properties v. Riverside County Habitat Conservation Agency. It was noted that the Council found that a need for Closed Session Item arose after the agenda had been posted and that there was a need to act prior to the next City Council meeting; therefore, the City Council by a unanimous vote approved the Settlement Agreement for 17 this case. He noted that the State will be purchasing the Lockheed property, approximately 9,200 acres in Riverside County; that the agreement is mutual release of all parties and dismissal of litigation; and that close of escrow will be by the end of the year. ADJOURNMENT At 9:19 P.M., the City Council meeting was formally adjourned to a regular meeting on Tuesday, January 13, 2004, at 7:00 P.M., in the City Council Chambers, 43200 Business Park Drive, Temecula, California. ATTEST: Susan W. Jones, CMC City Clerk [SEAL] Jeffrey E. Stone, Mayor 18 ITEM 3 RESOLUTION NO.04- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TEMECULA ALLOWING CERTAIN CLAIMS AND DEMANDS AS SET FORTH IN EXHIBIT A THE CITY COUNCIL OF THE CITY OF TEMECULA DOES RESOLVE, DETERMINE AND ORDER AS FOLLOWS: Section 1. That the following claims and demands as set forth in Exhibit A, on file in the Office of the City Clerk, have been audited by the City Manager, and that the same are hereby allowed in the amount of $1,994,325.26. Section 2. The City Clerk shall certify the adoption of this resolution. PASSED, APPROVED AND ADOPTED, this 27'" day of January, 2004. Michael S. Naggar, Mayor ATTEST: Susan W. Jones, CMC City Clerk [SEAL] R:/Resos 2004/Resos 04- STATE OF CALIFORNIA) COUNTY OF RIVERSIDE) ss CITY OF TEMECULA ) I, Susan W. Jones, CMC, City Clerk of the City of Temecula, hereby do certify that the foregoing Resolution No. 04- was duly adopted at a regular meeting of the City Council of the City of Temecula on the 27`" day of January, 2004 by the following roll call vote: AYES: COUNCILMEMBERS: NOES: COUNCILMEMBERS: ABSENT: COUNCILMEMBERS: ABSTAIN: COUNCILMEMBERS: Susan W. Jones, CMC City Clerk R:/Resos 2004/Resos 04- CITY OF TEMECULA LIST OF DEMANDS 01/08/04 TOTAL CHECK RUN: $ 1,119,117.97 01/15/04 TOTAL CHECK RUN: 551,021.03 01/1S/04 TOTAL PAYROLL RUN: 324,186.26 TOTAL LIST OF DEMANDS FOR 01/27/04 COUNCIL MEETING: $ 1,994,325.26 DISBURSEMENTS BY FUND: CHECKS: 001 GENERAL FUND $ 464,885.54 165 RDA DEV-LOW/MOD SET ASIDE 27,679.55 190 COMMUNITY SERVICES DISTRICT 127,634.31 192 TCSD SERVICE LEVEL B 3,590.35 193 TCSD SERVICE LEVEL C 14,681.40 194 TCSD SERVICE LEVEL D 11,210.48 210 CAPITAL IMPROVEMENT PROJ. FUND 180,014.90 280 REDEVELOPMENT AGENCY-CIP 64,810.77 300 INSURANCE FUND 2,292.56 310 VEHICLES FUND 723,478.32 320 INFORMATION SYSTEMS 24,904.13 330 SUPPORTSERVICES 6,541.42 340 FACILITIES 18,415.27 $ 1,670,139.00 100 GENERAL FUND $ 230,638.97 165 RDA-LOW/MOD SET ASIDE 5,671.35 190 COMMUNITY SERVICES DISTRICT 52,281.29 192 TCSD SERVICE LEVEL B 108.29 193 TCSD SERVICE LEVEL C 4,968.30 194 TCSD SERVICE LEVEL D 738.58 280 REDEVELOPMENT AGENCY-CIP 2,375.51 300 INSURANCE FUND 1,028.00 320 INFORMATION SYSTEMS 18,513.18 330 SUPPORTSERVICES 2,743.01 340 FACILITIES 5,119.78 324,186.26 TOTAL BY FUND: $ 1,994,325.26 PRE PAR YJADA YONK A OUN RJG SPECIALIST I , HEREBY CERTIFY THAT THE FOLLOWING IS TRUE AND CORRECT. GENIE R054R DIRECT OF FINANCE HEREBY CERTIFY THAT THE FOLLOWING IS TRUE AND CORRECT. SHAW N NELSON, CITY MANAGER apChkLst Final Check List Page: 1 01/08/2004 1:48:06PM CITY OF TEMECULA Bank: union UNION BANK OF CALIFORNIA Check # Date Vendor Description Amount Paid Check Total 88988 01/08/2004 004064 ADELPHIA 12/01-01/31/04 Internet svcs 87.90 88989 01/08/2004 006463 AMERICAN LANDSCAPE 88990 01/08/2004 000101 APPLE ONE, INC. 88991 01/08/2004 001323 ARROWHEAD WATERING 88992 01/08/2004 005891 ASPEN PUBLISHERS, INC 88993 01/08/2004 005863 CAL DOR SPECIALTIES INC 12/31-01/30/04 Internet svcs Dec Idscp impr: Slope Area Dec Idscp impr: Slope Area Temp help PPE 12120 Delarm Temp help PPE 12/13 Wills Temp help PPE 12/20 Wills Temp help PPE 12/20 Lee Temp help PPE 12113 Alexander Temp help PPE 12/20 Alexander Temp help PPE 12/13 Petitte Temp help PPE 12/13 Smith Temp help PPE 12/20 Kelco Bottled wtr servs @ City Hall Bottled wir servs @ CRC Bottled wtr servs @ T.Museum Bottled Wtr servs @ Skate Park APA basic guide to payroll Repair door:MPSC 88994 01/08/2004 001089 CALIF DEBT & INVESTMENT Debt Fin Wkshp:2/19-20:vonRichter 88995 01/08/2004 007146 CALIFORNIA SENSOR CORP Circuit board gage replacement 88996 01/08/2004 001249 CENTRE FOR ORG EFFECTIVE Mgmt Academy:Hogan/Hillberg 88997 01/08/2004 001193 COMP U S A INC 2-Sharp Projector Lamps Misc. Computer Supplies: IS 88998 01/08/2004 002147 COMPLIMENTS COMPLAINTS & Entertainment:High Hopes Event 88999 01/08/2004 002701 DIVERSIFIED RISK Dec special events premiums 28.95 1,353.00 95.00 624.00 572.00 572.00 520.00 218.08 128.70 32.50 32.50 26.00 682.31 45.22 31.87 17.02 244.65 687.69 250.00 731.62 3,700.00 1,086.34 57.34 200.00 519.41 116.85 1,448.00 2,725.78 776.42 244.65 687.69 250.00 731.62 3,700.00 1,143.68 200.00 519.41 Page:1 apChkLst Final Check List Page: 2 01/08/2004 1:48:06PM CITY OF TEMECULA Bank: union UNION BANK OF CALIFORNIA (Continued) Check# Date Vendor Description 89000 01/08/2004 001380 E S I EMPLOYMENT SERVICES Temp help PPE 12/26 Heer/Jensen Temp help PPE 12126 Lisa N/Laura N Temp help PPE 12/26 Rush Temp help PPE 12/26 Jones Temp help PPE 12112 Novotny Temp help PPE 12/26 Kanigowski Temp help PPE 12112 Lontok Temp help PPE 12/26 Sang Temp help PPE 12/26 Lontok Temp help PPE 12/26 Cammarota Temp help PPE 12/12 Rush 89001 01/08/2004 002037 EXPANETS 2 phones 1/w headset: B&S Install phone cables for 89002 01/08/2004 000478 FAST SIGNS Banner signs:Special event Fire Install City Seal on PW vehicles 89003 01/08/2004 000165 FEDERAL EXPRESS INC Express mail services Express mail services Express mail services 89004 01/08/2004 000166 FIRST AMERICAN TITLE Lot Book Rept: Harbaugh Amount Paid Check Total 5,693.26 3,859.12 1,950.78 1,318.52 1,258.40 1,256.64 1,200.00 1,141.00 1,140.00 789.30 725.29 20,332.31 1,337.43 1,000.00 2,337.43 974.05 136.42 1.110.47 317.44 163.90 146.97 628.31 150.00 150.00 Page2 apChkLst Final Check List Page: 3 01/08/2004 1:48:06PM CITY OF TEMECULA Bank: union UNION BANK OF CALIFORNIA (Continued) Check # Date Vendor Description Amount Paid Check Total 89005 01/08/2004 003347 FIRST BANKCARD CENTER 007230 CIRCLE DU SOLEIL HP 3120 San Diego excursion 1,240.00 007220 GAYLORD OPRYLAND HOTEL RR Hotel:Nat'I League Cf:12/9-12 676.76 007220 GAYLORD OPRYLAND HOTEL JC Hotel:Nat'I League Cf:12/9-12 588.27 007229 BAHIA RESORT HOTEL GR Hotel:Financial Mgmt:12/3-5 320.45 007028 AMERICAN AIRLINES RR Aidare:12/07/03 278.50 000154 C S M F O GR Ann'I Conf:2/28-3/2 225.00 007217 ALLIES AT CALAWAYS GY Refreshment:EMRRC Mtg 219.26 001060 HYATT RR Hotel:SCAG R.C.Mtg:12/3-4 198.95 005244 SOCIETY FOR HUMAN GY HR mgt textbook 10th Edition 188.89 007034 HERTZ RENT -A -CAR RR Car Rental:Nat'I League:12/9-12 178.61 007044 CLAIM JUMPER RESTAURANT HP Refrshmnt:Holiday Light Judges 150.85 007044 CLAIM JUMPER RESTAURANT GR Refreshments:lnteweiw Panel 75.67 007216 TEMECULA FISH HOUSE, INC GY Refreshments:Business Mtg 59.00 006942 ONTARIO AIRPORT RR Airpt Prkg:Nat'I League:12/9-12 36.00 001048 ROSAS CANTINA RESTAURAN GY Refreshment:Business Mtg 33.76 007227 MEXICO CHIQUITO DU Refreshments:Commission Mtg 30.78 007150 ROCKY COLA CAFE DU Refreshments:Commission Mtg 28.49 004088 PALA MESA RESORT GY Refreshments:Mtg w/Team trainer 28.00 007228 NICK'S AT THE BEACH GR Meal:Financial Mgmt:12/3-5 26.25 007218 SWING INN CAFE GY Refreshments:Business Mtg 14.00 007219 CORKYS BAR B Q RR Meal:Nat'I League Cf:12/9-12 8.28 4,605.77 89006 01/08/2004 001135 FIRST CARE INDUSTRIAL MED EE physicals and drug testing 25.00 25.00 89007 01/08/2004 000795 FRED PRYOR SEMINARS/CARE Mgmt Skills: Hruska: 3/2/04 179.00 179.00 89008 01/08/2004 006595 GFI USA INC 50 add1 mailboxes to GFI voice switch 874.50 874.50 89009 01/08/2004 005947 GOLDEN STATE OVERNIGHT Express Mail Service:Fire 27.41 27.41 89010 01/08/2004 000711 GRAPHICS UNLIMITED LITHOG '04 recycling awareness calendars 9,920.54 9,920.54 Page3 apChkLst Final Check List Page: 4 01/08/2004 1:48:06PM CITY OF TEMECULA Bank: union UNION BANK OF CALIFORNIA (Continued) Check # Date Vendor Description Amount Paid Check Total 89011 01/08/2004 005311 H2O CERTIFIED POOL WATER Nov pool svcs: CRC/TES 1,700.00 Pool sanitizing chemicals 310.32 2,010.32 89012 01/08/2004 000378 HAFELI, THOMAS Reimb:Comdex'03:11/19-21:Hafeli 651.78 651.78 89013 01/08/2004 004755 HIGHER INTEGRITY PAINTING Res Imp Prgm: Sieveke, Debie 2,500.00 2,500.00 89014 01/08/2004 000863 I P M A Membership: Grant Yates 299.00 299.00 89015 01/08/2004 003938 IAN DAVIDSON LANDSCAPE - I Reimb items for educational facility 81.60 81.60 89016 01/08/2004 004824 INFOPLACE USA Gift Certificates for Calendar Winners 530.00 530.00 89017 01/08/2004 001407 INTER VALLEY POOL SUPPLY I Pool sanitizing chemicals 133.50 133.50 89018 01/08/2004 004179 INTERNATIONAL EZ-UP freight 5.08 5.08 89019 01/08/2004 007119 J V MANUFACTURING INC Tennis courts cleaning equip: TCSD 483.22 483.22 89020 01/08/2004 004908 JIFFY LUBE #1878 City Vehicle Maint/Repair Svcs 31.42 31.42 89021 01/08/2004 005065 K M E FIRE APPARATUS New 1 00'Tractor drawn fire truck 723,186.75 723,186.75 89022 01/08/2004 002424 KELLEY DISPLAY INC Air balloon banners storage:EcoDev 202.76 202.76 89023 01/08/2004 001091 KEYSER MARSTON ASSOCIAT Oct design svcs: Campus Prjt 4,751.36 Nov design svcs: Educational facility 4,662.53 9,413.89 89024 01/08/2004 001282 KNORR SYSTEMS INC Pool repair equipment 533.38 Pool sanitizing chemicals 185.26 718.64 89025 01/08/2004 001085 L N CURTIS & SONS Repair Truck 73 smoke machine 219.84 219.84 89026 01/OB/2004 000586 LEXISNEXIS MATTHEW BENDE Web Formatting Fees: IS 151.94 151.94 89027 01/08/2004 003726 LIFE ASSIST INC Paramedic squad supplies: Fire 860.49 Paramedic squad supplies: Fire 252.00 1,112.49 89028 01/08/2004 004087 LOW E'S Tool box for TCSD new truck 291.57 Small tools for TCSD Mntc Staff 242.42 533.99 Page:4 apChkLst 01/O11/2004 1:48:06PM Final Check List CITY OF TEMECULA Page: 5 Bank: union UNION BANK OF CALIFORNIA (Continued) Check # Date Vendor Description Amount Paid Check Total 89029 01/08/2004 003782 MAIN STREET SIGNS Traffic Signs/Hardware:PW 2,037.55 2,037.55 89030 01/08/2004 000394 MAINTENANCE Pavement Maint Strategies:2110-11/04 260.00 260.00 89031 01/08/2004 000394 MAINTENANCE PW Admin 11:01/14/04:D.Davis 50.00 50.00 89032 01/08/2004 004141 MAINTEX INC City Hall Custodial Supplies 189.09 189.09 89033 01/08/2004 001967 MANPOWER TEMPORARY SER Temp Help We 12121 Dankworth 263.36 263.36 89034 01/08/2004 003800 MCLAUGHLIN ENGINEERING Prgs Pmt #3:J.W. Street:PW0207 209,213.14 Credit:C/O 3-9 Not Approved Yet -66,702.10 142,511.04 89035 01/08/2004 004894 MICHAEL BRANDMAN ASSOCIA Oct prof svcs: Pechanga Pkwy 3,038.41 Credit: Direct cost incorrectly billed -137.05 2,901.36 89036 01/08/2004 001384 MINUTEMAN PRESS Business Cards:J. Neuman 114.86 Envelopes for Police 73.84 188.70 89037 01/08/2004 001986 MUZAK INC Jan Music Broadcast:Old Town 59.50 59.50 89038 01/08/2004 002925 NAPA AUTO PARTS equip parts/suppiies:PW Maint 17.93 Credit:ltems Returned -16.05 1.88 89039 01/08/2004 002105 OLD TOWN TIRE & SERVICE City Vehicle Maint/Repair Svcs 22.42 22.42 89040 01/08/2004 001619 ORANGE COUNTY REGISTER I Dec Recruitment Ads for H.R. Dept 573.66 573.66 89041 01/08/2004 007225 ORBISTRADERS IMPORTS, INC Reimb:Fac. Imprv. Prgm 190.00 190.00 89042 01/08/2004 006939 PAINT CONNECTION, THE Res Imp Prgm: Draper, Robert & Rafe 1,575.00 1,575.00 89043 01/08/2004 000249 PETTY CASH Petty Cash Reimbursement 424.16 424.16 89044 01/O8/2004 006480 PIERRE SPRINKLER & Ldscp Imprv:Vail Ranch Pkwy 2,415.00 Ldscp Imprv:Presley Slope 250.00 Ldscp Maint/Repairs:Ynez Rd 148.99 Plant Trees:Viilages Slopes 70.00 2,893.99 89045 01/08/2004 004529 QUAID TEMECULA HARLEY-DA Motorcycle for Temecula Police 20,725.88 Motorcycle for Temecula Police 20,725.88 Motorcycle for Temecula Police 20,725.88 62,177.64 Pages apChkLst Final Check List Page: 6 01/09/2004 1:46:o6PM CITY OF TEMECULA Bank: union UNION BANK OF CALIFORNIA (Continued) Check # Date Vendor Description Amount Paid Check Total 89046 01/08/2004 004457 R J NOBLE COMPANY Prgs Pmt #4:Pavement rehad 747.25 Only 5% Retention Required:PW0213 41.52 788.77 89047 01/08/2004 002612 RADIO SHACK INC Decibel Meters for Fire Prev. 170.29 170.29 89048 01/08/2004 000947 RANCHO REPROGRAPHICS Dupl Blueprints:Comm. Theater 8,426.97 8,426.97 89049 01/08/2004 000266 RIGHTWAY Equipment Rental - Long Cyn Crk 59.79 59.79 89050 01/08/2004 000418 RIVERSIDE CO CLERK & NoD:VRMS Basketball Light Prjt 64.00 64.00 89051 01/08/2004 001592 RIVERSIDE CO INFO Oct Police Radio Rental 1,193.60 1,193.60 89052 01/08/2004 000793 SCANTRON FPC CORPORATIO Inspection Request Forms 1,526.02 1,526.02 89053 01/08/2004 004562 SCHIRMER ENGINEERING COR Nov Fire Prev. Plan Check Svcs 3,770.00 3,770.00 89054 01/08/2004 004609 SHREDFORCE INC Dec Doc Shredding Svcs:P.D. 24.00 24.00 89055 01/08/2004 000645 SMART & FINAL INC MPSC Recreation Supplies 70.60 70.60 89056 01/08/2004 000537 SO CALIF EDISON Dec 2-00-397-5042 City Hall 5,933.09 Dec 2-02-502-8077 West Wing 1,447.95 Dec 2-00-397-5067 Various Mtrs 808.03 Dec 2-19-683-3263 Front St Ped 409.25 Dec 2-22-575-0876 Old Town 283.04 Dec 2-19-538-2262 Various Mira 69.64 Dec 2-18-528-9980 Santiago 49.61 9,000.61 89057 01/08/2004 000519 SOUTH COUNTY PEST Dec Pest Control Svcs:Sr Ctr 251.00 Dec Pest Control Svcs:Caboose 29.00 280.00 89058 01/08/2004 004420 STATE COMP INSURANCE FUN Dec workers' comp premium 50,557.65 50,557.65 89059 01/08/2004 004247 STERICYCLE INC Medical Waste Collection Svcs 69.50 69.50 89060 01/08/2004 006772 T D S ENGINEERING Release Retention:Battery Back -Up 6,989.30 6,989.30 89061 01/08/2004 000305 TARGET STORE TCSD Special Events Supplies 49.47 Teen Prgm Supplies 21.31 70.78 Pages apChkLst Final Check List Page: 7 01/08/2004 1:48:06PM CITY OF TEMECULA Bank: union UNION BANK OF CALIFORNIA (Continued) Check # Date Vendor Description Amount Paid Check Total 89062 01/08/2004 006465 TEMECULA AUTO REPAIR Fire Prev Vehicle Maint Svcs 302.83 Fire Prev Vehicle Maint Svcs 253.51 Paramedic Vehicle Maint Svcs 65.00 621.34 89063 01/08/2004 000168 TEMECULA FLOWER CORRAL Sunshine Fund 57.05 57.05 89064 01/08/2004 000307 TEMECULA TROPHY COMPAN EE Recognition Awards and Trophies 542.25 542.25 89065 01/08/2004 004274 TEMECULA VALLEY SECURITY Dupl Keys for Fire Prev Vehicles 272.09 Locksmith Svcs:Parks 48.27 320.36 89066 01/08/2004 006192 TRISTAFF GROUP Temp Help We 12/14 Bradley 520.00 Temp Help w/e 12/21 Bradley 520.00 1,040.00 89067 01/08/2004 005592 TWINING LABORATORIES Nov Prof Svcs:Soundwall Impry 7,166.64 7,166.64 89068 01/08/2004 002065 UNISOURCE Paper Supplies for Copy Center 3,171.63 3,171.63 89069 01/08/2004 004368 VALI COOPER & ASSOCIATES I Nov Inspection Svcs:Macon 9,600.00 Credit:Exceeds Contract Amount -1,600.00 8,000.00 89070 01/08/2004 004261 VERIZON CALIFORNIA Dec xxx-1408 P.D. Satellite Stn 302.61 302.61 89071 01/08/2004 004279 VERIZON CALIFORNIA INC. Dec access -CRC phone line 349.44 Dec access-Rvsd Cc phone line 273.00 622.44 89072 01/08/2004 000339 WEST PUBLISHING CORP City Hall Judicial Updates 989.68 989.68 89073 01/08/2004 007223 WESTON,RETA EE Computer Loan Prgm 1,111.48 1,111.48 89074 01/08/2004 006645 ZACCURI, GABRIELLE Refund:Grading Deposit 461.21 461.21 89075 01/08/2004 003776 ZOLL MEDICAL CORPORATION Paramedic Supplies 338.99 338.99 Subtotal for UNION BANK OF CALIFORNIA: 1,119,117.97 Page:? apChkLst Final Check List Page: 8 01/08/2004 1:48:06PM CITY OF TEMECULA 88 checks in this report. Detail 01 /08/2004 001 156,125.19 165 15,135.25 190 19,230.65 192 5.18 193 5,976.61 194 10,532.70 210 161,974.11 280 1,414.62 300 567.58 310 723,478.32 320 7,421.96 330 3,661.43 340 1 1359437 1,119,117.97 Grand Total All Checks: 1,119,117.97 PageB apChkLst 01/15/2004 11:14:40AM Final Check List CITY OF TEMECULA Page: 1 Bank: union UNION BANK OF CALIFORNIA Check # Date Vendor Description Amount Paid Check Total 238 01/15/2004 000245 PERS (HEALTH INSUR. PREMIU Blue Shield HMO Payment 60,453.88 60,453.88 239 01/15/2004 000444 INSTATAX (EDD) State Disability Ins Payment 14,845.75 14,845.75 240 01/15/2004 000246 PERS (EMPLOYEES' RETIREME PERS ER Paid Member Contr Pmt 59,196.22 59,196.22 241 01/15/2004 001065 NATIONWIDE RETIREMENT SO Nationwide Retirement Payment 21,520.98 21,520.98 242 01/15/2004 000283 INSTATAX (IRS) Federal Income Taxes Payment 59,303.25 59,303.25 243 01/16/2004 000389 U S C M WEST (OBRA), OBRA - Project Retirement Payment 1,682.98 1,682.98 244 01/15/2004 000642 TEMECULA CITY FLEXIBLE Employee contribution to flex 6,319.59 6,319.59 245 01/14/2004 000166 FIRST AMERICAN TITLE Deposit: Old Town Property xx-015 10,000.00 10,000.00 246 01/14/2004 000166 FIRST AMERICAN TITLE Deposit: Old Town Property xx-020 10,000.00 10,000.00 247 01/14/2004 000166 FIRST AMERICAN TITLE Deposit: Old Town Property xx-008 10,000.00 10,000.00 248 01/14/2004 000166 FIRST AMERICAN TITLE Deposit: Old Town Property xx-011 10,000.00 10,000.00 249 01/14/2004 000166 FIRST AMERICAN TITLE Deposit: Old Town Property xx-014 10,000.00 10,000-00 250 01/14/2004 000166 FIRST AMERICAN TITLE Deposit: Old Town Property xx-007 10,000.00 10,000.00 89076 01/15/2004 001985 A E P (ASSOC OF ENVIRO Membership: Brown Steve MAR 13 100.00 100.00 89077 01/15/2004 003552 A F L A C AFLAC Cancer Payment 1,763.80 1,763.80 89078 01/15/2004 004973 ABACHERLI, LINDI TCSD instructor earnings 375.20 375.20 89079 01/15/2004 002038 ACTION POOL & SPA SUPPLY Pool sanitizing chemicals 154.47 154.47 89080 01/15/2004 006915 ALLIE'S PARTY EQUIPMENT Canopy for Holiday Parade 570.85 570.85 Page:1 apChkLst 01/15/2004 11:14:40AM Final Check List CITY OF TEMECUTA Page: 2 Bank: union UNION BANK OF CALIFORNIA (Continued) Check # Date Vendor Description Amount Paid Check Total 89081 01/15/2004 004022 AMERICAN MINI STORAGE, TE Feb B109 storage unit lease 153.00 Feb F105 storage unit lease 144.00 297.00 89082 01/15/2004 002696 ANIMAL AMBASSADORS, INC Entertainment: 11/14 Family fun night 300.00 300.00 89083 01/15/2004 002187 ANIMAL FRIENDS OF THE VALL Nov -Dec animal control services 14,500.00 14,500.00 89084 01/15/2004 000101 APPLE ONE, INC. Temp help PPE 12/27 Alexander 421.85 Temp help PPE 12/27 Data" 413.40 Temp help PPE 12/27 Wills 400.40 Temp help PPE 12/27 Lee 364.00 1,599.65 89085 01/15/2004 001323 ARROWHEAD WATER INC Bottled wtr servs @ West Wing 102.58 102.58 89086 01/15/2004 004778 BERRYMAN & HENIGAR INC Dec Inspector temp help: Grance 10,981.38 10,981.38 89087 01/15/2004 006721 BOISE CASCADE OFFICE Office Supplies: Finance 149.93 149.93 89088 01/15/2004 006777 BRUSHIA, MICHELLE Refund: Exercise -Belly Dancing 75.00 75.00 89089 01/15/2004 002099 BUTTERFIELD ENTERPRISES Jan bathroom lease: Old Town 826.00 826.00 89090 01/15/2004 005863 CAL DOR SPECIALTIES INC Repair electric door @ Sr Center 1,042.72 1,042.72 89091 01/15/2004 003138 CAL MAT PW patch truck materials 1,951.04 1,951.04 89092 01/15/2004 000152 CALIF PARKS & RECREATION S CPRS Annual Cf:03/10-13: Anaheim 4,403.00 4,403.00 89093 01/15/2004 004228 CAMERON WELDING SUPPLY Helium tanks refill:TCSD 29.18 29.18 89094 01/15/2004 006075 CAMPBELL, KENTON SCOTT TCSD instructor earnings 405.60 405.60 89095 01/15/2004 003554 CANADA LIFE ASSURANCE CO Mandatory Life Insurance Payment 2,441.25 2,441.25 89096 01/15/2004 000131 CARL WARREN & COMPANY I Claim adjuster services 729.45 729.45 89097 01/15/2004 007245 CARTER, TAKESHI Release of all claims #2004421 353.93 353.93 Page2 apChkLst 01/1512004 11:14:40AM Final Check List CITY OF TEMECULA Page: 3 Bank: union UNION BANK OF CALIFORNIA (Continued) Check # Date Vendor Description Amount Paid Check Total 89098 01/15/2004 001197 CHOCOLATE FLORIST, THE Logo bars for Eco Devel Mrktg 58.50 58.50 89099 01/15/2004 002989 CLEAR IMAGE WINDOW CLEA Canopy window cleaning 45.00 45.00 89100 01/15/2004 004405 COMMUNITY HEALTH CHART Community Health Charities Payment 163.00 163.00 89101 01/15/2004 004414 COMMUNITY WORKS DESIGN Ldscp Design: Pechanga Soundwall 5,857.33 5,857.33 89102 01/15/2004 000442 COMPUTER ALERT SYSTEMS Install Flow switch: West Wing 65.00 65.00 89103 01/15/2004 001264 COSTCO WHOLESALE Computer purchase prgm:Smith, Zee 1,702.43 1,702.43 89104 01/15/2004 001264 COSTCO WHOLESALE Off -site storage shelving:C. Museum 224.12 224.12 89105 01/15/2004 001264 COSTCO WHOLESALE EE of the yr Gift Certifcate:Forbes 100.00 100.00 89106 01/15/2004 002990 DAVID TURCH & ASSOCIATES Jan Federal lobbyist svc 3,000.00 3,000.00 89107 01/15/2004 003625 DAVIS, JOHN TCSD instructor earnings 440.00 440.00 89108 01/15/2004 004192 DOWNS COMMERCIAL FUELI Fuel for city vehicles: TCSD 61343 531.79 Fuel for city vehicles: PW Mntc 61353 503.01 Fuel for city vehicles: Land Devel 6134 477.73 Fuel for city vehicles: B&S 61348 363.19 Fuel for city vehicles: CIP 61351 174.49 Fuel for city vehicles: Planning 61384 65.24 Fuel for city vehicles: Traffic 61953 40.16 Fuel for city vehicles: City Van 61349 18.60 2,174.21 89109 01/15/2004 003223 EDAW INC Dec Mitigation: R.C.Brdg Widening 3,372.50 3,372.50 89110 01/15/2004 003665 EMERITUS COMMUNICATIONS Dec long distance phone 99.19 99.19 89111 01/15/2004 000478 FAST SIGNS "Future Library" Site Sign 540.25 540.25 89112 01/15/2004 007238 FILIPINO CHURCH COMM- Refund: Security Depst/Rental 185.00 185.00 89113 01/15/2004 000166 FIRST AMERICAN TITLE Lot Book Repts: Bognacki 150.00 150.00 Page3 apChkLst Final Check List Page: 4 01115/2004 11:14:40AM CITY OF TEMECULA Bank: union UNION BANK OF CALIFORNIA (Continued) Check # Date Vendor Description Amount Paid Check Total 89114 01/15/2004 000170 FRANKLIN QUEST COMPANY I Day timer supplies - IS 43.32 43.32 89115 01/15/2004 000177 GLENNIES OFFICE PRODUCTS Office Supplies: TCSD Office Supplies: TCSD Office Supplies: B&S Office Supplies: City Mgr Office Supplies: Human Resource Office supplies: PW Office Supplies: Fire Medic Office Supplies: Records Mgmt Office Supplies: IS Office Supplies: City Mgr Office Supplies: CRC Office Supplies: Sr Center 89116 01/15/2004 004019 GOLDEN STATE FENCE COMP Install gates @ Paloma Del Sol Prk 89117 01/15/2004 005947 GOLDEN STATE OVERNIGHT Express Mail Service: Fire 89118 01/15/2004 007235 HALL, DEBBY 89119 01/15/2004 000186 HANKS HARDWARE INC 89120 01/15/2004 006250 HAZ MAT TRANS INC Refund: Exercise-Hatha Yoga Hardware supplies: TCSD Parks Hardware supplies: PW st mntc Hardware supplies: CRC Hardware supplies: PW Inspection Hardware supplies: TCSD Hardware supplies: TCC Hardware supplies: 8&S Hardware supplies: Museum Museum exhibit supplies Hardware supplies: Sr Center Hardware supplies: IS Hazardous Waste Disposal svcs 89121 01/15/2004 000116 HEALTH NET DENTAL AND VI Health Net Dental Vision Plan Pmt 89122 01/15/2004 004811 HEWLETT PACKARD 89123 01/15/2004 002107 HIGHMARK INC 89124 01/15/2004 005748 HODSON, CHERYL A. Intel Pentium Tablet PC Edition Voluntary Supp Life Insurance Support Payment 913.31 445.00 304.54 264.17 231.65 188.90 141.57 110,89 101.29 99.66 30.70 27.58 2,350.00 30.25 45.00 1,589.38 650.97 196.70 86.38 45.55 45.27 29.06 26.05 18.82 17.40 4.29 1,330.00 1,003.27 2,774.56 624.90 22.70 2,859.26 2,350.00 30.25 45.00 2,709.87 1,330.00 1,003.27 2,774.56 624.90 22.70 Page:4 apChkLst 01/15/2004 11:14:40AM Final Check List CITY OF TEMECULA Page: 5 Bank: union UNION BANK OF CALIFORNIA (Continued) Check # Date Vendor Description Amount Paid Check Total 89125 01/15/2004 007239 HOSPITALITY CAR WASH Refund: CRC Security Deposit 100.00 100.00 89126 01/15/2004 003624 HOWELL, ANN MARIE B&W graphic design for trade show 75.43 75.43 89127 01/15/2004 004217 HYDRO TEK COMPANY Misc. parts for PW Pressure Washer 219.33 219.33 89128 01/15/2004 000194 1 C M A RETIREMENT TRUST 45 ICMA Retirement Payment 7,698.27 7,698.27 89129 01/15/2004 004824 INFOPLACE USA EE of the yr Gift Certificate:Adams 100.00 100.00 89130 01/15/2004 004444 INTUIT IT SOLUTIONS Track it specialist tmg: IS staff 1,200.00 1,200.00 89131 01/15/2004 007247 IOMA SUBSCRIPTION A/P monthly newsletter: iyr subscrip 268.95 268.95 89132 01/15/2004 003266 IRON MOUNTAIN OFFSITE Records mgmt microfilm storage unit 394.25 394.25 89133 01/15/2004 005823 J C PENNEY EE of the yr Gift Certificate:Agcaoili 100.00 100.00 89134 01/15/2004 007241 JAEGER CORPORATION Refund:Grading Depst 43471 Ridge 995.00 995.00 89135 01/15/2004 004908 JIFFY LUBE #1878 Oil change for B&S city vehicle 32.33 32.33 89136 01/15/2004 001091 KEYSER MARSTON ASSOCIAT Dec Prof svcs: Educational facility 4,670.63 Dec Affordable Housing svcs 3,763.76 8,434.39 89137 01/15/2004 001282 KNORR SYSTEMS INC Pool equip:Magnesim Anode assy 811.72 811.72 89138 01/15/2004 002863 LAWSON PRODUCTS INC Misc. Supplies: Catch Basin Crew 49.74 49.74 89139 01/15/2004 004412 LEANDER, KERRY D. TCSD instructor earnings 424.00 TCSD instructor earnings 380.00 TCSD instructor earnings 276.00 TCSD instructor earnings 192.00 1,272.00 89140 01/15/2004 007236 LEE, RUTHIE Refund: Cake Decorating 15.00 15.00 89141 01/15/2004 003286 LIBRARY SYSTEMS & SERVICE Dec svcs-library system agrmt 10,308.11 Dec svcs-library system agrmt 1,105.22 11,413.33 Pages apChkLst 0111512004 11:14:40AM Final Check List CITY OF TEMECULA Page: 6 Bank: union UNION BANK OF CALIFORNIA (Continued) Check # Date Vendor Description Amount Paid Check Total 89142 01/15/2004 004087 LOWE'S Misc hardware supplies: City Hall 159.47 159.47 89143 01/15/2004 001967 MANPOWER TEMPORARY SER Temp Help We 12/28 Dankworth 460.88 460.88 89144 01/15/2004 006461 MARIPOSA HORTICULTURAL Dec Ldscp Maint Svcs:Parks 20,310.89 20,310.89 89145 01/15/2004 004929 MARK FISHER COMPANY, THE L.A. Times Trvl Show Ad/CD 86.00 86.00 89146 01/15/2004 006571 MELODY'S AD WORKS Reimb. Expenses:Dickens Holiday 103.89 103.89 89147 01/15/2004 003076 MET LIFE INSURANCE Metlife Payment 7,967.34 7,967.34 89148 01/15/2004 004894 MICHAEL BRANDMAN ASSOCIA Nov Prof Svcs:Pechanga Pkwy 4,471.75 4,471.75 89149 01/15/2004 004534 MOBILE SATELLITE VENTURES Jan EOC Stn Satellite Phone Svcs 70.81 70.81 89150 01/15/2004 000883 MONTELEONE EXCAVATING Cleaning Empire Creek Channel 1,620.00 1,620.00 89151 01/15/2004 004508 NAGGAR, MICHAEL S. Reimb:Ci0es Cf:12/9-12/03 40.00 40.00 89152 01/15/2004 002925 NAPA AUTO PARTS Fire Prev Vehicle Parts/Supplies 171.12 Credit:ltems Retumed:Fire Prev -36.44 134.68 89153 01/15/2004 002139 NORTH COUNTY TIMES- ATTN: Dec Public Ntcs:City Clerk 979.11 EE Recruitment Ads:H.R. Dept 261.18 1,240.29 89154 01/15/2004 002105 OLD TOWN TIRE & SERVICE City Vehicle Maint/Repair Svcs 459.18 City Vehicle MainURepair Svcs 92.18 City Vehicle MainURepair Svcs 72.03 City Vehicle Maint/Repair Svcs 39.84 663.23 89155 01/15/2004 002668 OMEGA LAKE SERVICES Dec Duck Pond Water Maint. Svcs 400.00 400.00 89156 01/15/2004 004074 PARTY CITY OF TEMECULA IN Recreation Supplies:MPSC 58.59 Recreation Supplies:Spec. Events 39.99 98.58 89157 01/15/2004 004538 PAULEY EQUIPMENT COMPAN mule rental for special events 150.00 150.00 89158 01/15/2004 003218 PELA Nov -Dec Ldscp Plan Ck Svcs:Plan 9,145.00 9,145.00 Pagefi apChkLst Final Check List Page: 7 01/15/2004 11:14:40AM CITY OF TEMECULA Bank: union UNION BANK OF CALIFORNIA (Continued) Check # Date Vendor Description Amount Paid Check Total 89159 01/15/2004 001958 PERS LONG TERM CARE PROG PERS Long Term Care Payment 288.55 288.55 89160 01/15/2004 000249 PETTY CASH 89161 01/15/2004 006480 PIERRE SPRINKLER & 89162 01/15/2004 002185 POSTMASTER -TEMECULA Petty Cash Reimbursement Irrigation Repairs:R. Highlands Irrigation Repairs:Vintage Hills Irrigation Repairs:Mntage Hills Irrigation Repairs:Villages Irrigation Repairs:Villages Irrigation Repairs:Slopes Irrigation Repairs:Vintage Hills Irrigation Repairs:Presley Annual Fee for P.O. Box 9033 89163 01/15/2004 005820 PRE -PAID LEGAL SERVICES I Prepaid Legal Services Payment 89164 01/15/2004 000254 PRESS ENTERPRISE COMPAN EE Recruitment Ads:H.R. Dept Dec Dickens Holiday Ads:RDA 89165 01/15/2004 006664 R R M DESIGN GROUP Consult Svcs:Cilywide Dsgn Guideline Consult Svcs:Citywide Dsgn Guideline 89166 01/15/2004 002612 RADIO SHACK INC Misc Computer Supplies:I.S. Misc Computer Supplies:I.S. 89167 01/15/2004 000262 RANCHO CALIF WATER DIST Various Water Meters Various Water Meters Various Water Meters Various Water Meters 89168 01/15/2004 007249 REDLANDS, CITY OF Wrkshp:Palm Spr:01/21/04:K.Grance 89169 01/15/2004 004584 REGENCY LIGHTING City Hall Electrical Supplies 89170 01/15/2004 003591 RENES COMMERCIAL MANAGE Citywide R-O-W Weed Spraying 89171 01/15/2004 006483 RICHARDS, TYREASHA I. 89172 01/15/2004 000266 RIGHTWAY 89173 01/15/2004 005334 RIVERSIDE CO FACILITIES TCSD Instructor Earnings Jan Equip Rental - Riverton Park Jan Equip Rental - Veteran's Park 914-10/1103 Prof Svcs:1-15/Cherry 8/7-913/03 Prof Svcs:1-15/Cherry 468.98 391.71 321.95 319.82 258.17 130.14 92.41 77.78 45.00 824.00 143.55 2,081.10 724.00 8,460.50 5,337.02 25.84 13.43 11,972.93 719.93 239.57 87.96 0111f,, 49.35 10,000.00 384.00 59.79 59.79 600.00 360.00 468.98 1,636.98 824.00 143.55 2,805.10 13,797.52 39.27 13,020.39 30.00 49.35 10,000.00 384.00 119.58 960.00 Page:7 apChkLst Final Check List - Page: 8 01/15/2004 11:14:40AM CITY OF TEMECULA Bank: union UNION BANK OF CALIFORNIA (Continued) Check # Date Vendor Description Amount Paid Check Total 89174 01/15/2004 000411 RIVERSIDE CO FLOOD Jul Plan Ck Fees:Pechanga Pkwy 1,266.13 1,266.13 89175 01/15/2004 001097 ROADLINE PRODUCTS INC PW Stencil Truck Parts 242.65 242.65 89176 01/15/2004 000873 ROBERTS, RONALD H. Reimb:Citles Cf:12/9-12/03 10.11 10.11 89177 01/15/2004 007248 ROBINSON - MAY Gift Cert:EE of the Year:B.Gutierrez 100.00 100.00 89178 01/15/2004 005227 SAN DIEGO COUNTY OF Support Payment 132.00 132.00 89179 01/15/2004 006815 SAN DIEGO, COUNTY OF Support Payment 12.50 12.50 89180 01/15/2004 000537 SO CALIF EDISON Jan 2-01-202-7603 Arterial St Lt 13,862.61 Jan 2-00-987-0775 Vail Ranch 4,609.46 Jan 2-02-351-5281 CRC 4,579.83 Dec 2-05-791-8807 Various Mtrs 3,938.79 Jan 2-10-331-1353 Fire Sin 84 958.91 Jan 2-22-417-8772 Rancho Vista 879.31 Jan 2-10-331-2153 TCC 594.68 Jan 2-19-683-3255 Front St Ped 556.50 Jan 2-20-798-3248 C.Museum 143.05 Jan 2-24-077-3069 Pala Rd 39.89 Jan 2-23-693-2810 Pala Rd 37.26 Jan 2-23-548-1975 Various Mtrs 30.65 Jan 2-23-051-9399 Marg. Ped. 15.73 30,246.67 89181 01/15/2004 007072 SOUTHWEST SIGN MAINTEN Commercial Sign Eva[./Reloc:Winch. 1,530.00 1,530.00 89182 01/15/2004 007234 TAMALE FACTORY Rfrshmnts:Tree City USA Prgm Mtg 87.49 87.49 89183 01/15/2004 001547 TEAMSTERS LOCAL 911 Union Dues Payment 3,576.00 3,576.00 89184 01/15/2004 004876 TEMECULA COMMUNITY CHUR Refund:Sec.Deposit:12/21/03 100.00 Refund:Sec. Deposit:12/20/03 100.00 200.00 89185 01/15/2004 005876 TEMECULA PARTNERS Refund:Dpst:43209,42319 Winch. Rd. 995.00 Refund:Dpst:42349 Winchester Rd. 995.00 1,990.00 89186 01/15/2004 004435 U S CONFERENCE OF MAYORS 2004 Membership Dues:Naggar 4,682.00 4,682.00 89187 01/15/2004 002702 U S POSTAL SERVICE Postage Meter Deposit 3,595.69 3,595.69 PageB apChkLst Final Check List Page: 9 01/15/2004 11:14:40AM CITY OF TEMECULA Bank: union UNION BANK OF CALIFORNIA (Continued) Check # Date Vendor Description Amount Paid Check Total 89188 01/15/2004 007237 ULTRA LIFE Refund:Sec. Deposit:12116/03 100.00 100.00 89189 01/15/2004 000325 UNITED WAY United Way Charities Payment 385.00 385.00 89190 01/15/2004 004819 UNUM LIFE INS. CO. OF AMERI Longterm Disability Payment 6,724.87 6,724.87 89191 01/15/2004 006637 V C A CODE GROUP Dec Plan Check Svcs:B&S Dept 3,592.60 3,592.60 89192 01/15/2004 004504 VAIL RANCH SELF STORAGE Jan Doc. Storage:Records Mgmt 30.00 30.00 89193 01/15/2004 007240 VALENTIN, BETTY Refund:Room Rental:12/20/03 30.00 30.00 89194 01/15/2004 004261 VERIZON CALIFORNIA Dec xxx-5029 General Usage 684.13 Dec xxx-5509 General Usage 147.10 Dec xxx-1540 O.T. Parking 90.48 Jan xxx-1941 PTA CD TTACSD 57.15 Dec xxx-1999 General Usage 40.26 Dec xxx-0049 General Usage 32.34 Dec xxx-5840 General Usage 31.83 Dec xxx-5780 General Usage 31.83 Dec xxx-2629 Naggar 29.98 Dec xxx-2730 Elevator 29.50 Dec xxx-2670 911 Auto Dialer 29.50 1,204.10 89195 01/15/2004 004789 VERIZON INTERNET SOLUTION Internet svcs/EOC backup @ stn 84 69.95 69.95 89196 01/15/2004 005804 WELLS FARGO BANK E.S.G. Writing Contest Award 50.00 50.00 89197 01/15/2004 005995 WESTWAYS & JOURNEY PUBL Jan/Feb Advertising Spaces 4,120.00 4,120.00 89198 01/15/2004 002109 WHITE CAP INDUSTRIES INC Maint Supplies for PW Maint Div 129.11 129.11 89199 01/15/2004 004829 WILSON GROUP LLC, THE Nov State Lobbyist Svcs 3,500.00 3,500.00 89200 01/15/2004 007246 ZALES Gift Cert:EE of the Year:M.Horton 100.00 100.00 Sub total for UNION BANK OF CALIFORNIA: 551,021.03 Page9 apChkLst Final Check List Page: 10 01/1512004 11:14:40AM CITY OF TEMECULA 138 checks in this report. Detail 01/15/2004 001 308, 760.35 165 12,544.30 190 108,403.66 192 3,585.17 193 8,704.79 194 677.78 210 18,040.79 280 63,396.15 300 1,724.98 320 17,482.17 330 2,879.99 340 4,820.90 551,021.03 Grand Total All Checks: 551.021.03 page:l0 ITEM 4 APPROVAL CITY ATTORNEY FINANCE DIRECT CITY MANAGER/ CITY OF TEMECULA AGENDA REPORT TO: City Manager/City Council FROM: Id ousan W. Jones, CIVIC, City Clerk DATE: January 27, 2004 SUBJECT: Records Destruction Approval PREPARED BY: Gwyn R. Flores, Records Coordinator RECOMMENDATION: Approve the scheduled destruction of certain City records in accordance with the City of Temecula approved Records Retention Policy. BACKGROUND: On March 22, 1992, the City Council approved Resolution No. 92-17 which authorizes the destruction of certain City records which have become outdated, obsolete or are excess documents, in compliance with State of California Government Code, Sections 34090 through 34090.7. Attached Exhibit A, lists records from the City Clerk Department in which certain documents have been imaged and identified within Group V & Group XII of the Records Retention Schedule. The imaging of these records complies with the requirements of Government Code Section 34090.5. The City Attorney has reviewed this request and has signed the Exhibit, as provided for in Resolution No. 92-17. ATTACHMENTS: Destruction of Records Request, City Clerk Department Exhibit A, List of Records recommended for destruction TO: Susan W. Jones, CMC, City Clerk FROM: Gwyn R. Flores, Records Coordinator DATE: January 27, 2004 SUBJECT: Request for Destruction of Records Attached is a listing of records maintained in the City Clerk Department that have been imaged into the City's LaserFiche Imaging System and is eligible for destruction in accordance with the City of Temecula approved Retention Policy. The imaging of these records complies with the requirements of Government Code Section 34090.5 The attached list of records has been identified within Retention Group V & XIII, as outlined in "Exhibit 1 ", Schedule A, of Resolution No. 92-17. The undersigned have reviewed and approved this destruction request. Pursuant to the requirements of Government Code Section 34090.5, 1 hereby give my consent to the destruction of records under the direction of the City Clerk pursuant to the City of Temecula's adopted Destruction of Obsolete Records Policy. APPROVED: Department APPROVED: City Attorney: &430—T��l Peter/Thoriso Dat R:\forms\desp crrgs EXHIBIT "A" CITY OF TEMECULA CITY CLERK DEPARTMENT RECORDS MANAGEMENT DESTRUCTION FILE REPORT Document Reference Date Item Reference Brief Description File Reference# Security Class Storage Media Storage Location 120 2001 704-19 Wolf Creek Referendum Petitions (5 Boxes) Group XIII N/A 120 2002 704-19 Harveston Petitions (4 Boxes) Group XIII N/A 120 1994-1996 602-00 Contracts & Agreements Group V LaserFiche & Some N/A (Refer to Attached List) 01/27/04 CC Destruction Page I of 1 CITY OF TEMECULA LIST OF AGREEMENTS FOR DESTRUCTION 94-01 SD County of Riverside Supplemental Agreement for Use of 19th Year Community Development Block Grant Funds CDBG 94-03 SD KRDC, Inc. (Kemper) Paloma del Sol - Agreement between KRDC, Inc. and City Regarding Acceptance of Park 94-04 D 1994 Temecula Valley Sponsor Letter of Agreement Balloon & Wine Festival Association 94-05 D Liebert, Cassidy & Frierson Agreement for Special Services Group Training Workshops covering employment relations 94-06 D Rosewood Escrow Award of screening process for Escrow Services - Letter only Corporation no agreement on file 94-08 D American Contracting Sorts Park Slope Repairs, PW93-06CSD 94-09 D Joslen Construction Margarita Road Sidewalk Improvements, PW93-08 94-10 D Gary Michael Craig Lease of Property at 27612 Jefferson Avenue (Strawberry Lease 94-11 SD Riverside County Flood Murrieta Creek Channel Stage One Agreement Control and Water Conservation District RCFC & WCD, Electrend, ECI 94-12 SD J. F. Davidson Associates, Desiltation Lake Improvement Project Inc. 94-13 D Old Town Merchants Sponsorship Agreement Association 94-15 SD Leo Roripaugh - (City Memorandum of Understanding Concerning Planning Area No. Attorney Handling) 8 of Specific Plan No. 164 - Rori au h 94-16 SD Ronald E. Bradley Interim City Manager Contract 94-17 D Data Ticket Inc. Agreement for Processing Parking Citations 94-18 D E. L. Yeager Construction Solana Way Street Improvements, PW93-12 Company 94-19 SD DJDF Corporation d.b.a. Loan and Security Agreement Crossroads Furniture and Interiors/RDA 94-20 D Environmental Control Nuisance Abatement 94-21 SD Rainbow Precision Products RDA Loan 94-22 SD Pechanga Indian Settlement Agreement and Release Reservation 94-23 D McDaniel Engineering Cc Pala Road Bridge over Temecula Creek, PW97-15 Proposal for Bridge Engineering Services 94-24 D Southwest Biological California Gnatcatcher Survey Services, Inc. 94-25 SD Caltrans Cooperative Agreement 115/Route 79 (Winchester Road) Reconstruct Interchange 94-26 SD Lake Village v. City of Settlement Agreement Temecula 94-27 D Trans -Pacific Consultants Professional Engineering Services Pala Road/Route 79S Interim Improvements 94-28 SD City of Temecula v. Fremont Settlement Agreement and Release Financial, RSC Case No. 238363Ramtek v. City of Temecula, RSC Case No. 247411 94-30 D North County Basketball CSD Agreement - Provide officials for basketball games Officials Association 94-31 D Robert Caran 1994 July 4th Fireworks Display Contract 94-32 D The Temecula Town Northwest Sportspark Concession Lease Association 94-33 D Norris-Repke, Inc. Agreement for Professional Services Engineering Design Plans for Liefer Road 94-34 D Norris-Repke, Inc. Agreement for Professional Services Engineering Design Plans for John Warner Road 94-35 D NBS/Lowry Agreement for Professional Services Engineering Design Plans for Santiago Road 94-36 D Robert Bein, William Frost & Agreement for Professional Services Associates (RBF) Engineering Design Plans for Walcott Corridor 94-37 D Marilyn Whisenand/PMW Consultant Services Agreement - RDA - Old Town Associates, Inc. 94-38 D Steven W. Beswick Professional Services Agreement Project Engineer 94-39 D Fieldman, Rolapp & Agreement for Financial Advisory Services Associates 94-40 D Price Waterhouse Review of Old Town Temecula Specific Plan Zev Buffman Proposal 94-41 D Emerald Landscape PW94-04 - Ynez Road Landscape Improvement Plans Services 94-42 SD Caltrans Overland Drive Construct 94-43 SD Caltrans 1-1 5/Rancho California Road Interchange Modification 94-44 D Tom Dodson & Associates Professional Services Agreement focused El 94-45 SD A & K Communications Loan & Security Agreement 94-46 D Marina Contractors, Inc. Loma Linda Park Phase 11, PW94-02CSD 94-47 D Moody's Excavating Deletion of Desilting Ponds 94-48 D C.M. "Max" Gilliss Agency Liaison - Assistance with City, County, Special Districts & Assessment Districts 94-49 SD Margarita Village Retirement Community, Inc. Financing and Construction Agreement Regarding Widening of Margarita Road 94-50 SD Ronald E. Bradley City Manager's Agreement 94-51 SD Health and Human Resources Center (HHRC) Employee Assistant Program (EAP) Provider/Consultant 94-52 D Wimberly, Allison Tong & Goo Architectural and Planning Services - Old Town - Zev Buff man 94-53 SD International Rectifier Owner Participation Agreement 94-54 SD Barton-Aschman Associates, Inc. Two Traffic Impact Analyses of Proposed City of Temecula - The Zev Buffman Group Entertainment Facilities in Old Town 94-55 D Larry Markham and Associates Calle Pina Colada Bypass 94-56 D Steven W. Beswick Sub -Division and utility Inspections on an as -needed basis 94-57 D Bruce Stewart Street Numbering Services, 94-95 94-58 D Muni Financial Services (MFS) Community Services District Assessment Administration Services 94-59 SD California Teamsters, Local 911 MOU between City of Temecula and the Professional/Confidential Employees 94-60 SD California Teamsters, Local 911 MOU between City of Temecula and the General Employees 94-61 D Disposal Control Service, Inc. (Laidlaw Environmental Services) Environmental Services Agreement, FY 93-94 & FY 94-95 94-62 SD KRDC (Kemper) Settlement Agreement for Empire Creek Murrieta Creek and Senior Center Parking Lot 94-63 SD KRDC (Kemper) Acquisition Agreement 94-64 D Windsor Partners - Rancho Industrial Net Office Lease 94-65 D Malek General Contractor Kent Hintergardt Memorial Park PW94-01 94-66 SD County of Riverside Cooperative Agreement Mortgage Credit Certificate Program 94-67 D North County Basketball CSD Agreement/North County Basketball Official's Association Officials Association & Amendment to the Agreement through June 30, 1997 94-68 D Temecula Valley Chamber Agreement between Temecula Redevelopment of Commerce Agency/Temecula Valley Chamber of Commerce 94-69 D Martin J. Jaska, Inc. Pala Community Park, PW93-03CSD 94-70 D Trautwein Construction CSD Long Valley Wash Channel Repairs 94-71 D Paul Gardner Corporation Traffic Signal and Safety Lighting Installation Nicolas Road and Winchester Road, PW93-11 94-72 D NBS/Lowry Engineering Services Parkview Site 94-73 D NBS/Lowry Moraga Road 94-74 D Employment Systems, Inc. Contract Building Inspection Services (E.S.I.) 94-75 D Richard Gabriel Lease Agreement for property located at 28763 Front Street 94-76 D Kris R. Winchak Map Checking and Plan Checking Services 94-77 D Paul Gardner Corporation Traffic Signal & Modification Rancho California Road and Front Street, PW94-09 94-78 SD County of Riverside Cooperative Agreement Transportation and Land State Route 79 and Butterfield Stage Road Management Agency 94-79 SD County of Riverside Cooperative Agreement - State Route 79 and La Paz Road Transportation and Land Management Agency 94-80 SD County of Riverside Cooperative Agreements - Route 79 (N) and Margarita Road Transportation and Land Management Agency 94-81 SD County of Riverside Cooperative Agreement Transportation and Land Route 79 (N) and Nicolas Road - AD 161 Management Agency 94-82 SD County of Riverside Cooperative Agreement - State Route 79 and Pala Road Transportation and Land Management Agency 94-84 SD Temecula Town Association Loan and Security Agreement 94-85 D Geotechnical & Kent Hintergardt Memorial Park, PW94-01CSD Environmental Engineers, Inc. 94-86 D Vandorpe Chou and Plan Check Services Associates 94-87 D Esgil Corporation Plan Check Services 94-88 D RBF and Associates Plan Check Services 94-89 D Ray Grage & Associates Plan Check Services 94-90 SD Coscan Winchester Homes California, Inc. Memorandum of Understanding 94-91 SD County of Riverside Economic Development Agency Supplemental Agreement for use of Community Development Block Grant Funds (CDBG) 94-92 SD County of Riverside, Cities of Banning, Beaumont, Blythe, et. al. Settlement Agreement - Booking Fees - SB 2557 94-93 D SJM Biological Consultants Stephens' Kangaroo Rats - Sports Park 94-94 D Robert Bein, William Frost & Associates Professional Surveying Services for Traffic Signal at Winchester & Nicolas 94-95 SD Lou Kashmere - ECI, Inc. Memorandum of Agreement and First Amendment to Memorandum of Understanding - Re: Texaco Variance No. 10 94-96 D Margarita Officials Association Volleyball - 1994 94-97 D Temecula Valley Unified School District School Resource Officer (K-8 and TVHS) 94-98 D Joe Kicak Interim Director of Public Works 94-99 SD Eastern Municipal Water District Letter Agreement - CFD 88-12 Solana Way/1-15 Sewer Pipeline Crossing 94-100 D Hillcrest Contracting PW94-13, FY 94-95 Citywide P.C.C. Repair Project 94-101 D Roy Allan Slurry Seal, Inc. PW94-12, FY 94-95 Slurry Seal Project 94-102 D NBS Lowry Nicolas Valley Special Study 94-103 D RJM Design Group, Inc. Design Services Contract - Parkview Fire Station Project 94-104 D Environmental Control System, Inc. Nuisance Abatement, PW94-31 94-105 D Western Communications Scheduling Agreement 94-106 D SC Signs, Steve King Letter of Agreement for On -Site Posting of Public Notices 94-108 D Robert Kahn, John Kain and Associates, Inc. Professional Consulting Services for Transportation and Traffic Engineering for T.Z.B.G., Inc. Old Town Parking Study, RFP #30 94-109 SD Riverside County Flood Funding Agreement for Murrieta Creek Botanical Assessment Control and Water Conservation District, The City of Temecula and Kemper Community Development Company 94-110 D A. L. Chavez Enterprises, FY 94-95 City Wide A. C. Street Repairs, PW94-14 Inc. 94-111 D IPS Services, Inc./ASAP FY 94-95 Street Striping Program, PW94-17 Services, Inc. 94-112 SD Caltrans - State Department Supplemental No. 002 to Local Agency - State Agreement for of Transportation Federal Aid Project No. 08-6052, 1-15 Corridor Study 94-113 D C.M. Max Gilliss Professional Services Agreement Act as Liaison between City and Governmental Agencies 94-114 D Balloon and Wine Festival Sponsorship Agreement 94-115 D Fieldman, Rolapp & Financial Advisory Services Associates Old Town Entertainment Center FRA Project No. 94239 94-116 D Fieldman, Rolapp & Financial Advisory Services Associates 94-117 D Paul Gardner Corp. Traffic Signal & Vehicle Pre-Emption Installation, PW94-05 94-118 SD Riverside County Flood Funding Agreement Control/City of Temecula/Kemper Community Development Company 94-119 D Avery Chamlis Lease of City Property located at 27612 Jefferson St. 94-120 SD Eastern Municipal Water Construction of Solana Way Relief Sewerline District 94-121 SD County of Riverside Agreement for Real Property Services 94-122 D Pro -Civil Engineering Contract for Project No. PW94-08 - Pala Road and Route 79 South Interim Improvements 94-123 D Edmondson Construction Winchester Road Interim Street Improvements, PW94-03 94-124 D Temecula Valley Economic Economic Development Development Corporation 94-125 D HDL Coren & Cone Property Tax Data Assistance 94-127 D Old Town Temecula Sponsorship Agreement, Rod Run Merchants Association 94-128 D Old Town Temecula Main Billboards Street Association 94-129 D Dream Engineering, Inc. Temecula Middle School Lighting Project 94-130 D Norris-Repke, Inc. Design of First Street Bridge 94-131 D Macadee Electrical Traffic Signal and Safety Lighting Installation, Margarita Road Construction and Avenida Barca, PW93-10 94-132 SD Redevelopment Agency Redevelopment Project No. 1 - 1993 Tax Allocation Bon]ak Series A (Kutak Rock) 94-133 SD Temecula Valley Unified Temecula Middle School Multi -purpose Athletic Fields & T School District (Joint Use Agreement) 94-134 SD Santa Barbara 86 Reimbursement Agreement, Kingsway Temecula Lane & Channel 94-135 SD Discount Plumbing Loan and Security Agreement 94-136 D Greater Alarm Agreement for Alarm Services Storage Yard and New City Hall 94-137 SD Bayerische Landesbank RDA Investment Agreement (Bank has original copies) Girozentrale 95-01 D Kris Winchak Map Checking & Plan Checking Services 95-02 D Law/Crandall, Inc. Winchester Road Interim Street Improvements Geotechnical Observation and Testing, PW94-03 95-03 S Golden Bear Arborists, Inc. Tree Trimming Village slope area 95-04 SD Costain Homes, Inc. MOU, Planning Area No. 16, Specific Plan No. 199 95-05 D Temecula Town Association Great Temecula Tractor Race 95-07 SD County of Riverside - EDC Cooperative Agreement Mortgage Credit Certificate Program (MCC) 95-08 SD US Department of the Cooperative Agreement Interior Fish and Game 95-09 D Geotechnical Environmental Professional Services Environmental Site Assessment Engineers, Inc. 95-10 D Leighton and Associates, Geotechnical Services for Pala Road & Route 79 South Inc. PW94-08 95-11 SD Southern California Memorandum of Understanding, Clean Cities Program Association of Governments (SCAG) 95-12 D Kinko's Commercial Account 95-13 SD US Department of the Bridge Replacement Interior, Bureau of Indian Affairs 95-14 SD Linfield School Fire Station Lease 95-15 SD Old Town Temecula Main Cooperative Agreement Street Association 95-16 D Alhambra Group Margarita Park Site 95-17 SD The Eric Gosch and Gisela Agreement Vacating & Rededicating Gosch Trust Access Opening to Ynez Road 95-18 D Mobile Modular Lease Agreement - Temporary Fire Station 95-19 SD Riverside County Flood Use of Santa Gertrudis Creek Channel for Recreation Purposes Control/Water Conservation District 95-20 SD David M. Griffith and User Fee and Development Impact Fee Study Associates (DMG) 95-21 D RW R Pascoe Electrical Design Services for Community Recreation Center, PW95-02 95-22 SD Western Riverside Council Southwest Area Planning District (SWAPD) of Governments (WRCOG), Focused Model Developement City of Murrieta, City of Temecula and Hank Mohle and Associates 95-23 D Joan F. Price Professional Services Agreement 95-24 D Transtech Interim Traffic Signal at State Route 79(S) & La Paz Street 95-25 D Temecula Tritons Swim Swim Team Agreement Team 95-26 D BRW, Inc. Interim Traffic Signal - State Route 79 (S) at Margarita Road/Redhawk Parkway - (Pending Insurance Problems) 95-27 D Albert Grover and Interim Traffic Signal - State Route 79(S) at Pala Road Associates 95-28 D Albert A. Webb Associates Design of Solana Way Storm Drain Improvements 95-29 D Ronald L. Harris Moraga Road Street Widening, PW92-10 Construction 95-31 SD Van Daele Development Memorandum of Understanding Corporation Concerning Specific Plan No. 199, Van Daale 95-32 D Toperaft Electric Installation of Electrical at Linfield High School Site for Fire Station. 95-33 D Temecula Valley Film Promotional Activities Council (TVFC) 95-34 D Cities of Temecula, Professional Services Agreement Planning the 1995 Economic Murrieta, Lake Elsinore, and Development Conference Riverside County Economic Development Agency and Lee Ann Garcia of Garcia, Overstreet and Associates 95-35 SD BA Properties, Inc. Hold Harmless Agreement, 28084 95-36 SD Rancho California Water Reimbursement Agreement District (RCWD) (Avenida De Vintas Road Improvements) 95-37 D NPG Corporation 1993-94 Public Works Street Maintenance 95-42 SD Department of Widen Interchange at Winchester Road Transportation Cooperative Agreement 8-939 95-43 D Elliott Group Plan Check Services 95-44 D Trans -Pacific Consultants Design of Phase I of the Western Bypass Corridor 95-45 D Del Rio Contractors Ynez Road - Left Turn Lane 95-46 D Converse Consultants Professional Services Agreement Inland Empire 95-47 D Temecula Valley Film Sponsorship Agreement for Temecula Valley Film Council Council Film Festival 95-48 D Robert Caran Productions 1995 Fireworks Display 95-49 D J. F. Davidson Associates Winchester Road Interim Improvements, PW94-03 95-50 SD The Blind Pig Brewing Loan and Security Agreement Company, Inc. 95-51 D Law/Crandall, Inc. Traffic Signal Margarita/Avenida Barca Concrete Testing Services, PW93-10 95-52 SD David M. Griffith and Water and Sewer Impact Fee Review Associates, LTD. (DMG) 95-53 SD Miguel F. Orozco Landscaping Installation and Maintenance 95-54 SD Double "D" Pipeline, Inc. Participation in Assessment District Affecting Real Property 95-57 D Trans -Pacific Consultants, Design of FY94-95 Annual Pavement Management Project Inc. 95-58 D E.A. Mendoza Contracting Rancho California Sports Park, PW94-07CSD 95-60 SD International Assessment District Affecting Real Property Rectifier/Hexfet America 95-61 D Consulting Services Group, Engineering Services on Winchester Road at Interstate 15 Inc. Bridge Widening and Northbound Ramp Improvements 95-62 D KRDC, Inc. License Agreement 95-63 D First Interstate Bank of Banking Services - 1995-1997 California 95-64 D Geotechnical & RFP-Phase I Environmental Site Assessment, 7.0 Acre portion Environmental Engineers, of APN 944-330-006, 5055 Ynez Road Inc. 95-65 D IPS Services Santa Gertrudis Bike Lane 95-66 SD State of California, Memorandum of Understanding (MOU) New Development along Department of North and South Route 79 Transportation, City of Temecula 95-67 D W.M. Baldwin Weed Abatement 95-68 D Rory Rieck Weed Abatement 95-69 D ASAP Truck, Tractor & Weed Abatement Firewood 95-70 D Geotechnical & Rough Grading Control, Utility Trench Backfill Testing, Concrete Environmental Engineers, Testing, and Materials Testing Inc. 95-71 D Moreland and Associates Audit Services 95-72 D California Landscape, Inc. Design & Construct landscape and hardscape improvements of a median located on Margarita Road 95-73 D Wilbur Smith Associates Old Town Specific Plan Build Out Model Forecast and Analysis Proposal 95-74 D William Sherman Company Golf Course Appraiser Duplicate - Refer to 95-87 95-76 D Comp Plus Compensation Survey 95-77 D Muni Financial Services, Community Services District Assessment Administration Inc. (MFS) 95-78 D John P. Neet Real Estate Appraisal of General Dynamics Buildings 95-79 D C.M. Max Gilliss Professional Services to act as liaison between City and Government Agencies 95-80 D L. Williams Landscaping, Informal Bidding Procedures inc. 95-81 D Building Energy Consultants Temecula Middle School Lighting, PW95-01 CSD 95-83 SD County of Riverside Collection of TCSD Levy 95-84 D Geotechnical & Phase I Environmental Site Assessment Environmental Engineers 10 95-85 SD Tsutsumida and Associates Plan and Design Interiors for New City Hall 95-87 D William Sherman Company Golf Course Consulting Services 95-88 SD Medical Design Concepts MDC Certificate of Occupancy 95-89 D Sean Malek Engineering & Construction, Inc. Rancho Vista/Mira Loma Dr. Sidewalk Improvements, PW94-19 95-90 D Stanley R. Hoffman Associates Computer Software Licensing Agreement 95-91 D Temecula Valley Economic Development Corporation (EDC) 1995-96 Services 95-92 D Temecula Valley Chamber of Commerce 1995-96 Services 95-93 D Temecula Unified School District Working Arrangement and Memorandum of Understanding 95-94 D Principe and Associates Duck Pond Control of Waterfowl 95-95 D Sean Malek Engineering and Construction, Inc. Access Ramps, PW95-04 95-96 D Kunze, Inc. Parkview Site Rough Grading Improvements, PW93-09 95-97 SD Southern California Edison Company Extension of Electric Line 95-98 SD County of Riverside Economic Development Agency 21 st Year Supplemental Agreement - Community Development Block Grant Funds (CDBG) 95-99 D Self's Janitorial Services Restroom Maintenance 95-100 D Linda Goldzimer, Inc. Customer Service Training 95-101 D Soil Tech, Inc. Parkview Site Grading, PW93-09 95-102 D Bruce Stewart Address Numbering Service 95-103 D American Fence Company, Inc. Install pipe swing gates on access roads within Santa Gertrudis Channel 95-104 D Alhambra Group Landscape Duck Pond Site 95-105 D John Egan & Associates, Inc. Western Bypass Corridor Assessment District 95-107 D Floyd Johnston Solana Way Storm Drain Improvements, PW95-03 95-108 D Robert Bein/William Frost & Associates Plan Checking Services 11 95-109 SD County of Riverside Assessment District 159 95-110 D Esgil Corporation Plan Checking Services 95-111 D Ray Grage & Associates Plan Checking Services 95-112 SD W. Dean Davidson New Maintenance Facility 95-113 D Vandorpe Chou Associates, Inc. Plan Checking Services 95-114 SD T.Z.B.G., Inc. Owner Participation Agreement 95-115 SD Redevelopment Agency Old Town/Westside Improvement Authority Joint Exercise of Powers Agreement1995 Agreement, 1996 Agreement 95-116 SD Redevelopment Agency Old Town/Westside Community Facilities District Financing Authority Joint Exercise of Powers Agreement 95-117 SD John W. Hoff ee, II Assessment District Affecting Real Property 95-118 SD Indemnity Company of California Hold Harmless Agreement Rancho California Road Benefit District PW91-03 95-119 D Consulting Services Group Overland Drive Overcrossing Improvements PW95-11 95-120 D DKS Associates 1-15/1-215 Corridor Planning Study 95-121 D Stanley R. Hoffman Associates, Inc. Professional Services Agreement for Fiscal Consulting Services 95-122 D Winter Graphics South Design for Old Town Temecula Signage 95-123 D Urban Design Studios Prepare Citywide Design Guidelines 95-124 D California Pavement Maintenance FY95-96 Slurry Seal Project, PW95-18 & PW97-13 95-125 SD U.S. Department of Interior Bureau of Indian Affairs Replacement of Pala Road Bridge Cooperative Agreement 95-127 D Price Security Systems Security Systems at CRC & Senior Center 95-129 SD County of Riverside TCSD Rates and Charges 95-130 D Albert A. Webb Associates Sixth Street Parking Area 95-131 D Zanville and Associates Temecula Marketing Plan 95-132 D Geosoils, Inc. Solana Way Storm Drain Improvements PW95-03 95-133 D KRW & Associates Land Development Map Check & Plan Check Services 95-136 D Temecula Town Association Rotary Park Lease Agreement 95-137 D Kosmont and Associates Business Attraction Marketing Program for Greater Temecula, Lake Elsinore & Murrieta Region 12 95-138 D Arbor -Pro Tree Service PW95-96-07 City-wide Right-of-way Tree Trimming Program 95-139 D HdL Coren & Cone RDA Data Base Computer Listing of Property Tax 95-140 SD Berryman & Henigar Tax Formula & Special Tax Consultants Certificate for Community Services Districts CFD No. 1 and 2 95-141 D Paul Gardner Corporation Modify traffic signal to provide North bound right turn phasing on Jefferson Ave. @ Winchester Road 95-142 SD Lou Kashmere Use of Real Property 95-143 SD CCL Construction, Inc.(BCl/CCL Venture No. 1 and No. 2) Memorandum of Understanding Concerning Planning Area No. 14 (Chardonnay Hills) 95-144 D Alhambra Group CSD Standard Planting & Irrigation Details & Specifications 95-145 D Burke, Williams & Sorensen City Attorney Service 95-146 SD Rancho California Water District Walcott Corridor, PW 94-10 95-147 D Engineering Ventures, Inc. Rancho California Road & Santa Cecilia Sidewalk Improvements 95-148 D Great West Contractors, Inc. Parkview Site Improvement Project - Phase I - Firestation 84, PW95-09 95-149 D West Coast Construction FY 95-96 Citywide P.C.C. Repair Program, PW95-21 95-150 D Hillcrest Construction FY95-96 Citywide A. C. Street Repairs, PW95-20 95-151 D W. Dean Davidson Community Recreational Center Toilet Room Modifications 95-152 D Brown, Chudleigh, Schuler and Associates M.A.I. Appraisal Report 95-153 D John P. Neet First Street Extension Project 95-154 D Tom Dodson & Associates First Street Bridge 95-155 D Law/Crandall, Inc. Walcott Corridor Geotechnical Observation and Testing,PW94- 10 95-156 D County of Riverside Department of Transportation Design and Construction of Traffic Signals on Margarita Road/Redhawk Parkway & 79S, PW95-15 95-157 SD County of Riverside General Services Agency Real Property Services 95-158 D Albert Grover and Associates Areawide Intelligent Traffic Management System - ITMS 95-159 D Mahr Construction PW94-15CSD Sam Hicks Monument Park 13 95-160 D Riverside Construction Winchester Road at Interstate Route 15 Bridge Widening and Company Northbound Ramp Improvements PW94-21 95-161 D John P. Neet Diaz Road Realignment Project 95-162 D Geotechnical & Geotechnical Inspection and Testing Services Environmental Engineers 95-163 D Ingram Electric Sam Hicks Monument Park Phone Installation and Electrical Services 95-165 D Valley Intervention Program CDBG Sub -Recipient Agreement for Tots (VIP Tots) 95-166 D Monteleone Excavating Reconstruct 3 Desilting Ponds in the Santiago Channel (Informal Bidding Process - Done by PO) 95-167 SD Advanced Chemill Systems, Owner Participation Agreement Inc. 95-168 D Soil Tech, Inc. Sam Hicks Monument Park, PW94-15CSD 95-169 SD Professional Hospital Owner Participation Agreement Supply 95-170 SD Taylor Woodrow Homes MOU Planning Area 16 of Specific Plan No. 199 California, LTD 95-171 SD County of Riverside Sub -Recipient Agreement for the Use of Home Funds (Rancho West Apartments — Multi Family Acquisition) 96-01 D West Coast Arborists, Inc. Public Works Street Maintenance Work Order FY1994-95 96-02 D Leighton and Associates, Winchester Road at 115, Bridge Widening and Northbound Inc. Ramp Improvements, PW94-21 96-03 D The Elliott Group(effective Consultant Services for plan checking and inspection processes 4/17/98 name changed to for development projects PELA/The Elliott Group) 96-06 D West Consultants, Inc. Bridge Scour Study for First Street and Western Bypass Corridor PW95-08 96-07 D Albert Grover & Associates Rancho California/Diaz Road Traffic Signal Controller Modification and Signal re -timing 96-08 D Geotechnical and RFP - Phase I Environmental Site Assessment Environmental Engineers, Inc. 96-09 D John P. Neet, MAI Pujol Street Property Appraisals 96-10 D Temecula Valley Balloon Sponsorship Agreement for 1996 Temecula Valley Balloon & and Wine Association Wine Festival 96-11 D Golden Bear Arborists, Inc. Tree Trimming Contract 14 96-12 D Maples and Associates Remove and Replace concrete and A. C. on Commerce Center Drive, PW95-96-17 96-13 SD Eastern Municipal Water Sewer Facilities Agreement for Relocation of Sanitary Sewer for District Winchester Road at Interstate Route 15, Bridge Widening and Northbound Ramp Improvements, PW94-21 96-14 SD Eastern Municipal Water Sewer Facilities Agreement for Construction of a Sanitary Sewer District in Paula Road for the Parkview Site Improvement Project - Phase I, Fire Station No. 84, PW95-09 96-15 D Clovis Paving and Sealing, FY94-95 Annual Pavement Management, PW95-06 Inc. 96-16 D Rancho Recycled Products Fence Installation at the Temecula Duck Pond 96-17 D Fieldman, Rolapp & Financial Advisory Services for Rancho West Apartment Project Associates 96-18 SD Paul Meardon RDA - Facade Improvement Rebate Agreement 96-19 D Robert Bein, William Frost & Survey Control - Creek Restoration Improvements Associates 96-20 SD Paul Nielsen, Inc. Facade Improvement Rebate Agreement 96-21 D The Planning Center Consultant Services Agreement for Map Software 96-22 D Converse Consultants- Parkview Site Creek Restoration-Geotechnical Investigation Inland Empire 96-23 D Jodi Mowrey Sign Language Interpreter for Meetings 96-25 D James E. Fry, P.E. Rancho California Road at 1-15 Bridge and Roadway Widening Northbound on Ramp and Off Ramp Improvements, PW95-12 96-26 D McDaniel Engineering Winchester Road at 1-15 - Bridge Widening & Northbound Ramp Company, Inc. Improvements, PW94-21 96-28 D K.R.W. & Associates Engineering Plan Check -Western Bypass Corridor, PW95-07 (Kris Winchak) 96-29 D Geotechnical & Limited Phase II Environmental Assessment 28534 Pujol Street Environmental Engineers, Proposal No. 96-012 Inc. 96-30 D JKZ Constructors, Inc. Barrier Rail on Front Street at Empire Creek, PW95-17 96-31 D Albert Grover and Design of Traffic Signal at Margarita Road and Rustic Glen Associates Drive, PW96-03 96-36 D Signal Maintenance Inc Traffic Signal at Pala Road & Route 79 South, PW95-14 (AKA Peek Traffic) 96-37 D DBX. Inc. Traffic Signal at SR79S & Margarita/Redhawk, PW95-15 96-38 D Alhambra Group Winchester Creek Park Site/Consultant Services 15 96-39 D Geotechnical & Phase II Environmental Assessment 28534 Pujol St Proposal Environmental Engineers, No. 96-025 Inc. 96-40 SD Government Interface, Local Programs Procedures 95-07 Reengineering L.L.C. 96-43 SD Vance Corporation Settlement Agreement and General Release 96-44 D First American Title Letter Agreement - Escrow Services Insurance Company 96-45 SD Opti-Forms (C.B. Tinker & Agreement to Participate in Assessment District Affecting Real M.J. Bergh) Property 96-46 D Fieldman, Rolapp & Pricing Consulting Services Associates 96-47 D Keyser Marston Associates, Consultant Services -Developer costs, proposals, negotiations Inc. etc 96-48 D The Resource Group Target Area Community Services Needs Census 96-49 SD The Health Zone Loan and Security Agreement (Redevelopment Agency) (dab Watson and Cook) 96-50 D John P. Neet, MAI Phase I Acquisition Plan, Western Bypass Corridor 96-51 D Bob Metzger/PMW Review of City's Management Information Systems (MIS) Associates 96-52 D Robert Caran Productions 1996 July 4th Fireworks Display Contract 96-53 D KRW & Associates Engineering Plan Check, Map and Legal Review Services (Kris Winchak) 96-56 D Nelson Paving and Sealing, Public Works Street Maintenance Work Orders FY95-96, Corp. PW95-96-21 96-57 D Geotechnical & Geotechnical Report Proposed Western Bypass Corridor Environmental Engineers, Murrieta Creek Bridge Abutment West of Creek Inc. 96-58 D Pacific Relocation Relocation Plans - First Street Consultants 96-59 D Hank Mohle & Associates 1-15/I-215 Corridor Planning Study 96-61 D Gosney Development Rancho California/Santa Cecilia Sidewalk Project No. 5PW95- 25 96-62 D R.K. Allen Landscape Sports Park Creek Restoration, PW95-10CSD Construction 96-63 SD County of Riverside Assessment District No. 159 SR79 South Junction (Caltrans Construction Cooperative Agreement) ay 96-64 D Temecula Town Association Great Temecula Tractor Race 96-65 SD Riverside County Habitat Long Term Habitat Conversation Plan Conservation Agency 96-66 SD Advanced Cardiovascular Transfer of Drainage Facilities Systems/Riverside County Flood Control and Water Conservation District 96-67 SD McMillin Project Services, Temeku, Memorandum Of Understanding (MOU) Inc. 96-68 SD State of California Program Supplement No. 001 to SR 15 and Overland Drive Department of Interchange Transportation 96-69 SD State of California Program Supplement No.8-1002 to SR 15 and Rancho Department of California Road Interchange Transportation 96-70 SD State of California Program Supplement No. 008 on Front Street at Empire Creek Department of to install Bridge Barrier Rail Transportation 96-71 D Cooper & Vochelli Public Relations Consultant for Tourism Marketing Services 96-73 D The Californian Advertising Agreement 96-78 SD Chronicle Publishing Settlement Agreement regarding Cable Television Rates and Company Charges 96-79 D Mahr Construction North/South restroom Facility, PW96-07CSD 96-80 D Chino Construction FY 95-96 Citywide P.C.C. Repair Program, PW96-06 96-81 D DBX, Inc. Interim Traffic Signal Installation @ SR79S & La Paz Street, PW95-13 96-82 D Darnell and Associates, Inc. City Wide Traffic Control Device Inventory 96-83 SD County of Improvement Funding Agreements - Traffic Signal Installation at Riverside/Temecula Valley Roripaugh & Winchester Roads Unified School District 96-84 SD State of California, Proposed Stream or Lake Alteration Department of Fish and Game 96-85 SD The Alhambra Group Americans with Disabilities Act Park Improvement Project 96-86 D BRW, Inc. Consultant Services PW96-08SR 79 at Bedford Court & Rancho Calif Rd at Cosmic Dr 96-87 SD Barber L.T.D. (RDA) Facade Improvement Rebate Agreement 17 96-88 D Moreland & Associates Audit Services for the Years Ended June 30, 1996, 1997 and 1998 96-89 SD Tovey/Shultz Construction, City Hall Modifications and Tenant Improvements PW95-22 Inc. 96-90 D BRF Enterprises Consultant Services on Pala Road Channel 96-91 D Lekos Electric, Inc. Banner Poles Replacement Maintenance Project, PW95-96-31 96-92 D Trans -Pacific Consultants, Consultant for the Design of the FY95/96 Pavement Inc. Management System, PW95-28 96-93 D Paul McKenney Consultant Services regarding design of proposed business card and demographic info 96-94 SD Temecula Entertainment Owner Participation Agreement with the Redevelopment Agency Valley, Inc. and Entrepreneurial Financing Group, LLC 96-95 SD County of Riverside and Assignment and Assumption Agreement for Development Kaiser Development Agreement No. 5 Company, Mesa Homes, Margarita Village, Tayco 96-96 D Del Rio Enterprises Public Works Maintenance Division, PW95-96-32 96-97 D DBX, Inc. Traffic Signal Margarita Road & Rustic Glen, PW96-03 96-98 D Hemet Manufacturing Walcott Corridor, PW94-10 Company, Inc. dba Genesis Construction 96-99 D The Elliott Group(effective Landscape Inspection Services 4/17/98 name changed to PELA/The Elloitt Group) 96-100 D Secure Business Consultant Services for Video System in City Council Chambers Communications (New City Hall) 96-101 D GreZen Marketing Group Consultant Services for Special Services to City Manager 96-102 SD Head to Toe Facade Improvement Rebate Agreement 96-103 D Barbara Thompson Food & Snack Services (Barbie's Dogs) 96-104 D The Hockey Zone Sales & Rentals of Skateboarding & In -Line Skate Equipment at Skate Park 96-105 D A Woman's Touch Building Restroom Maintenance Services 96-106 D MuniFinancial, Inc. (known Community Services District Assessment Administration originally as Muni Financial Services Services, Inc.) 18 96-107 D Southern California Gas Gas Main Extension, PW96-14 96-108 SD Riverside County Economic Cooperation Agreement for Community Development Block Development Agency Grant Funds 96-110 D Temeka Advertising "Kiosk" Directional Sign Program 96-111 D Hazpak, Inc. Contaminated Soil Removal/ Lead Battery Removal 96-112 D Robert Bein, William Frost & Project Study for Interchange Improvements at 115/SR79S, Associates PW96-05 96-113 D Com-Aid, Inc. NEAX 2400 ICSx Telephone System 96-114 SD Skyline Technical City Maintenance Facility, Construction Services, Inc. PW95-29 dab Skytec 96-115 SD Southern California Edison License Agreement 96-116 SD Temecula Town Association License Agreement 96-117 D Inland Empire Economic Inland Empire Economic Partnership Marketing Program Partnership (IEEP) Agreement 96-118 D McDaniel Engineering Consultant Services for Preliminary Bridge Analyses for the Company, Inc. Design of the Western Bypass Corridor Bridge, PW95-07 96-119 D Parsons Brinckerhoff Consultant Services for Winchester Road at 115, Bridge Construction Services, Inc. Widening and Northbound Ramp Improvements, PW94-21 96-120 D Engen Corporation Sam Hicks Monument Park, PW94-15CSD (AKA, Soil Tech, Inc.) 96-121 D Thomas Bros. Maps Database License Agreement 96-122 SD County of Riverside Lease for Fire Equipment 96-123 SD County of Riverside Supplemental Agreements for 22nd Year Community Economic Development Development Block Grant Agency 96-124 D Rohm Construction, Inc. Community Recreation Center Emergency Generator, PW 95-02CSD 96-125 D Moffatt and Nichol Bridge Improvement Plans & Specifications for First Street Engineers 96-126 D Emergency Food & Aid Emergency food & supplies to senior citizens Program 96-127 D Valley Intervention Program Matching senior citizens with families with chronically ill or for Tots disabled children 96-128 D General Consolidated Sixth Street Parking Lot, Constructors, Inc. PW95-26 19 96-129 SD Temeku Hills Development Maintenance Agreement Responsibilities for the Long Valley Partners, L.P. Wash 96-130 D Universal Asphalt FY 96-97 Citywide A.C. Street Repairs, PW96-10 96-131 D Signal Maintenance, Inc. Traffic Signal @ Rancho Calif Rd & Cosmic/Humber, PW96-08 (AKA, Peek) 96-132 D West Consultants, Inc. Consultant Services First St & Western Bypass Corridor Bridges over Murrieta Creek 96-133 D Geotechnical & Geotechnical Services Western Bypass Corridor Murrieta Creek Environmental Engineers, Bridge Inc. 96-134 SD Xerox Corporation Lease/Maintenance Agreements 96-135 D Margarita Officials Softball Officiating Services Association (MOA) 96-136 D Temecula Valley Unified School Resource Officer School District (K-8 and TVHS) 96-138 D Temecula Pro Rodeo Advertising Agreement with the Redevelopment Agency 96-139 D LPA, Inc. Consultant Services for changes within the CRC to acoustic panels and basketball area 96-140 SD County of Riverside Settlement Agreement and General Release 96-142 SD State of California - Dept of Cooperative Agreement for Overland Dr Overcrossing Transportation - Caltrans 96-143 D Geotechnical & City Maintenance Facility, Environmental Engineers PW95-29 96-144 D Building Energy Consultants Traffic Signal Interconnect Phase I PW95-16 96-145 D California Pavement FY 96-97 Slurry Seal Project, PW96-11 Management 96-146 D NPG Corporation (Nelson Work Order 95-96-21 A.C. Overlay on Pala Road Paving and Sealing, Crop) 96-147 SD County of Riverside Joint Project Funding Agreement for 115 & Hwy 79 Interchange 96-148 SD County of Riverside Joint Project Funding Agreement for Pala Rd Bridge/Sewer 96-149 SD The Resource Group Citizen Opinion Survey 96-150 D L. D. King, Inc. Inspection Services for Winchester Rd at 115 Bridge Widening , PW94-21 96-151 D State of California, Program Supplement No. 9Funding for Traffic Signal Department of Interconnect, PW95-16 Transportation L96-152 D Tyler Rameson Lease of property on 27162 Jefferson for Pumpkin Sales 20 96-153 D Dover Elevator Company Elevator Maintenance Agreement 96-154 SD Southern California Edison Street Lighting Service Customer -Owned System Schedule Nos. LS-2 and LS-3 96-155 SD Southern California Edison Street Lighting Service Utility -Owned System Schedule No. LS-1 96-156 D Inland Foundation Soil Engineering Services for Sixth Street Parking Project Engineering, Inc. 96-157 SD Department of Cooperative Agreement -1-15 at Rancho California Road Transportation 96-158 D Pacific Business Interiors Amendment to Purchase Order No. 19414 96-159 D Kelley Display Display and maintenance of Custom Banners 96-160 D R.A. and C.E. Normandin Reimbursement of Lost Rents 96-161 D KRW & Associates Engineering Plan Check, Map and Legal Descriptions Review Services 96-162 D Engineering Resources Old Town Utility Under Grounding Feasibility Study 96-163 D C.M. Max Gilliss Act as liaison between City and governmental agencies and special interest groups 96-164 SD Southern California Gas Relocation of 6" high pressure gas main PW95-12 (1-15 Rancho Company California Road Interchange Improvements) 96-165 SD Riverside County Flood Mowing of Murrieta Creek Control and Water Conservation District 96-166 D Temecula Valley Economic EDC Activities Development Corp. (EDC) 96-167 SD Temecula Valley Unified Joint Use of a Portion of Temecula Elementary School School District 96-168 D Mail Boxes, Etc. City Mail Services 96-169 D ASAP Services, Inc. FY94-95 Street Striping Program, PW94-17 96-170 D E.A. Mendoza Contracting Joint Check Agreement for Rancho California Sports Park Public and Subcontractors: -Greg Construction Improvements PW94-07-CSD Coopes Plumbing -Creative Lighting, Inc. -Steve Lynch Masonry Supplier: -Todd Pipe & Supply 96-171 D JAS Pacific Consulting Building Inspection Services Services, Inc. 96-172 D Valley Micro Computers P.C. Workstations It 21 96-173 D Computer Alert Systems, Alarm Service Agreement Inc. 96-174 SD Riverside County Club Ride Commuter Assistance Program Transportation Commission 96-175 SD William L. Jackson, Jr. Regulatory Agreement 96-176 D Westcott, McGregor & Property Management Services Sherwood Apartments/Pujol Associates, Inc. Apartments 96-178 D Old Town Temecula Main Participation Agreement for participation in the California Main Street Association Street network 96-179 D ECAP (John Husing) Provide Labor Reports and Demographics 96-180 SD Forest City Development Temecula Regional Mall CA, Inc. & LGA-7, Inc. (Development Agreement involving Specific Plan 263) 96-183 SD Thomas & Janice Morger, Mutual Release, Settlement and Purchase and Sale Agreement Riverside County Habitat Agency (RCHCA), Cities of Corona, Lake Elsinore, Riverside, Hemet, Moreno Valley, Perris, Murrieta & Temecula, Paul Selzer, Brian Loew and the California Department of Fish & Game 96-184 SD Professional Hospital Indemnity Agreement Re Kangaroo -Rat Fees Supply 96-185 D Federal Communications Radio Station License Agreement Commission 96-186 SD Federal Deposit Insurance Assignment and Assumption of Leases and Contracts Corporation for American Commerce National Bank 96-187 D Temecula Valley Chamber Redevelopment Agency of the City of Temecula Agreement of Commerce 96 188 D Temecula Valley Film Redevelopment Agency of the City of Temecula Agreement Council 22 ITEM 5 APPROVAL CITY ATTORNEY DIR.OF FINANCE CITY MANAGER CITY OF TEMECULA AGENDA REPORT TO: City Manager/City Council FROM: Genie Roberts, Director of Finance DATE: January 27, 2004 SUBJECT: Community Development Block Grant Application Proposals for FY 2004/05 PREPARED BY: Gus Papagolos, Fiscal Services Manager RECOMMENDATION: That the City Council: 1. Approve the Community Development Block Grant (CDBG) funding recommendation from the Finance Committee and staff. 2. Authorize the Director of Finance to execute Sub -Recipient Agreements and to reprogram CDBG funds in accordance with the current budget resolution for general administration of the Fiscal Year 2004-05 Community Development Block Grant Funds. DISCUSSION: The CDBG program is a federal grant program administered by the Department of Housing and Urban Development (HUD) in which funding is allocated to the City annually through the Economic Development Agency (EDA) of Riverside County. The application requests were reviewed for eligibility for CDBG funding by our program representative at the EDA and all of the applications are eligible for funding. In order for a project to be considered for funding, it must meet one of the following national goals: 1. The activity benefits 51 percent low/moderate income persons; or, 2. The activity aids in the prevention or elimination of slums or blight; or, 3. The activity meets an emergent community development need. A total of eleven (11) applications were submitted to the City for consideration and all were determined to be eligible for CDBG funding. The City's allocation for FY 04/05 is anticipated to be $478,426. CDBG regulations impose a 15 percent cap from the total allocation for Public Services. The Finance Committee is recommending a total expenditure of $71,763 for Public Services, which is within the 15% cap and the balance of $406,663 is for public facilities and capital improvement projects (referto the table on the following page). FY 04/06 CDBG ALLOCATION FUNDING CATEGORY FUNDING ALLOCATION 2004-05 CDBG Allocation — estimate $478,426 Less Public Services (15% CAP) -71,763 Project Funding available for Public Facilities/Infrastructure $406,663 Due to the possibility that the City's allocation may be reduced, it is recommended that all projects be reduced equally, according to the percentage in allocation reduction. All projects are subject to final approval at a future Riverside County Board of Supervisors meeting. The EDA will submit a supplemental agreement to the City identifying the projects approved for funding in June 2004. Also, for general information this FY 2004/2005 CDBG funding cycle begins the second year of a three-year cooperation agreement with the County EDA. At the term of this agreement the City will review the benefits for application of entitlement status with HUD. The Finance Committee composed of Mayor Mike Naggar, and Councilmember Jeff Stone, met on December 16, 2003 and after thorough review, are proposing CDBG funding for ten (10) public service organizations and two (2) City capital projects as described in the attachment. FISCAL IMPACT: The CDBG funds allocated to outside agencies have no impact on the City, other than staff time needed to administer program requirements. Attachments: 1. Finance Committee Recommendations 2. FY 04/05 CDBG Applications Funding Summary FINANCE COMMITTEE FUNDING RECOMMENDATIONS Prior Year Funding Finance Committee Public Services Award Requested Funding Recommendation Alternatives to Domestic Violence AD 10,000 38,588 10,000 Operation School Bell 14,000 15,000 14,000 Boys & Girls Club of Temecula 11,000 30,000 11,000 Court Appointed Special Advocates 1,544 10,000 2,000 Family Services Associates of Western Riverside County 0 10,000 0 Rape Crisis Center 4,000 5,000 4,000 Safe Alternative For Everyone 0 5,000 5,000 Emergency Food Aid 10,000 20,000 10,000 Circle of Care 0 17,100 7,000 YMCA 7,500 10,000 7,500 Loma Linda Children's Hospital Ronald McDonald House 0 5,000 1,263 Total Public Services Projects 15% Cap = $71,763 5$ 4 uk§" Non -Public Service Projects Prior Year Funding Finance Committee City Facility Award Requested Funding Recommendation Old Town Gym 420,382 206,500 203,332 Temecula Community Center 206,500 203,331 Expansion Total Non -Public Service 424 2 413 445� Grand Total 4Z 578.688 478 ,426 (Total projected CDBG Allocation = $478,426 ITEM 6 APPROVAL CITY ATTORNEY DIRECTOR OF FI CITY MANAGER CITY OF TEMECULA AGENDA REPORT TO: City Manager/City Council FROM: Susan W.Jones ity Clerk/Director of Support Services DATE: January 27, 2004 SUBJECT: City Council Meeting Schedule — March 2004 RECOMMENDATION: Direct the City Clerk to re -schedule City Council Meeting of March 9, 2004, to March 16, 2004, and to perform the appropriate postings and noticing requirements of the Government Code. BACKGROUND: Due to three Council Members attending the National League of California Cities Meeting in Washington D.C., March 5-9, 2004, it is suggested that City Council Meeting of March 9, 2004, be rescheduled to Tuesday, March 16, 2004. FISCAL IMPACT: Changes of dates for City Council, TCSD and RDA meetings will result in no additional cost to the City. ITEM 7 APPROVAL CITY ATTORNEY DIRECTOR OF FINAN CITY MANAGER CITY OF TEMECULA AGENDA REPORT TO: ity Manager/City Council FROM: `, illiam G. Hughes, Director of Public Works/City Engineer DATE: January 27, 2004 SUBJECT: Approval of the Plans and Specifications and Authorization to Solicit Construction Bids for the Diaz Road Realignment (Phase 1) Project No. PW95-27 PREPARED BY: Amer Attar, Principal Engineer Scott Harvey, Associate Engineer RECOMMENDATION: That the City Council approve the Construction Plans and Specifications and authorize the Department of Public Works to solicit construction bids for the Diaz Road Realignment (Phase 1), Project No. PW95-27. BACKGROUND: The City has completed the design and specifications for the Diaz Road Realignment (Phase 1) Project. The Project is identified in the Capital Improvement Program for Fiscal Years 2004-2008. This project is the first phase of the Diaz Road Realignment Project. This first phase will install two new traffic signals, one at Rancho California Road and Vincent Moraga/Business Park Drive and one at Diaz Road and Rancho Way. Diaz Road will be widened from approximately 1,000' south of Rancho Way to the Via Montezuma (the "Low -Flow"). This widening will provide for two additional lanes along Diaz Road and the striping will be modified on Rancho Way to allow for dual left turn lanes. The specifications and contract documents have been completed and the project is ready to be advertised for construction bids. The contract documents are available for review in the City Engineer's office. The Engineer's Construction Estimate for this project is $400,000. FISCAL IMPACT: The Diaz Road Realignment is a Capital Improvement Project funded through Development Impact Fee funds. ATTACHMENTS: 1. Project Locations 2. Project Descriptions R:WGENDA REPORTS2004WI2704%PW9S27PhaseIBID.DOC It F a w P d ., 0 0 0 0 Cl O vi v� rn rn Cri o 00 � C` fA 69 69 fA 69 ?cq w >" 00 O N o 0 rn c b % N � ss v� 69 v3 b O O N O v N o 0 0 c N N N 69 6R Vi Ln 00 rn 00 %o " 00 W d cr O N N .ti 69 69 69 fR 69 bjD r 0 F o F W F d' F O O h � Cr F F ti F UUA[+ t- O 00 O h v o 11,"b 0o O a rn N N O �0 00 00 00 ^i N 69 Vf 69 69 69 m U w N b ti ww a A A � F F o o W 4.) 4) > }4 : U A A F c W 0 r7 N �t ITEM 8 APPROVAL CITY ATTORNEY DIRECTOR OF FINAN CITY MANAGER CITY OF TEMECULA AGENDA REPORT TO: City Manager/City Council FROM: r iZilliam G. Hughes, Director of Public Works/City Engineer DATE: Date of Council Meeting, 2001 SUBJECT: Authorize the submittal of a signed comment letter to the San Diego Regional Water Quality Control Board (SDRWQCB) PREPARED BY: Ron Parks, Deputy Director of Public Works Aldo Licitra, Associate Engineer/NPDES RECOMMENDATION: That the City Council authorize the Mayor to sign the comment letter the SDRWQCB. BACKGROUND: The San Diego Regional Water Quality Control Board (SDRWQCB) has released a Tentative Order regulating urban runoff within the Santa Margarita Watershed of Riverside County. This Order includes the cities of Temecula (City) and Murrieta, County of Riverside, and the Riverside County Flood Control and Water Conservation District. The Order is very prescriptive and will require major revisions to the City's existing ordinances, administrative procedures, and long-standing policies that will significantly affect industrial and commercial businesses, construction sites, new developments, redevelopments, municipal departments, and residential activities. This Order will require the City to designate pollution - prevention controls, source controls, and treatment controls to business owners, site developers, and residential communities to reduce pollutants in urban runoff to the "maximum extent practicable". The City will also be required to conduct detailed site inspections at many sites to ensure that "best management practices (BMPs)" and the designated controls are implemented, and to notify the SDRWQCB of delinquent industrial facilities and constructions sites requiring State-wide General Stormwater Permits. The City of Temecula hosted the SDRWQCB Workshop meeting on January 23, 2004 to solicit comments from the community. The SDRWQCB must receive written comments by January 28, 2004 in order to review them prior to their February 11, 2004 Public Hearing. The Order will become effective on April 15, 2004. Public Works staff have'attended previous meetings with the staff of the SDRWQCB and have concerns with the proposed permit - especially some of the timelines for compliance that are being proposed. The comment letter will address these concerns and will provide the City and SDRWQCB with an administrative record outlining the difficulties associated with the tentative Order. FISCAL IMPACT: None. ATTACHMENTS: Letter of Comment to SDRWQCB R1agd rpt\agendaforMajp City of Temecula 43200 Business Park Drive • Temecula, CA 92590 • Mailing Address: P.O. Box 9033 • Temecula, CA 92589-9033 (909) 694-6444 • Fax (909) 694-1999 Michael S. Nagger January 27, 2004 Mayor Jeff Commerchero Mr. John H. Robertus, Executive Officer Mayor Pro -Tern California Regional Water Quality Control Board — San Diego Region 9174 Sky Park Court, Suite 100 Ron Roberts San Diego, CA., 92123-4340 Councilmember Jeff Stone Councilmember Dear Mr. Robertus, Chuck Washington The City of Temecula (City) is a co-permittee on the Santa Margarita River (SMR) Councilmember watershed Municipal Separate Storm Sewer (MS4 )permit. The City has initiated a (909) 506-5100 review of Tentative Order No. R9-2004-001, and the Fact Sheet. The Fact Sheet, FAX 694-6499 containing 72 pages of information not previously released, and the new and expanded requirements proposed in the Tentative Order, including items not previously discussed with City staff, are extensive. Furthermore, the corresponding compliance programs and resources needed to implement these requirements are significant. Due to the holidays and the deadline for filing agenda items for consideration by the City Council, staff effectively had nine working days to review the Tentative Order since receiving it on December 15. Therefore, the City is only able to submit initial comments on the proposed compliance requirements and the potential budgetary and operational impact of these requirements at this time. Additional comments may be included at a later date. While the City shares the Regional Board's goal of water quality protection, the City must prioritize and balance finite public resources to provide numerous vital public facilities and services. In addition to police and fire services, the City is responsible for installation and maintenance of infrastructure (roads, drainage facilities, etc.) and other public facilities (parks, libraries, community centers, etc.) and for providing recreational programs, affordable housing, habitat conservation, etc. Although all of these needs are important, municipal finances do not permit any one of them to be funded without consideration to competing needs and priorities. All proposed programs and expenditures must be justified in terms of need and effectiveness. In reviewing the Tentative Order, there is no equitable exchange between significant expenditures associated with the Tentative Order and need. To date, the Regional Board has not provided substantial evidence of significant environmental imbalances within the SMR watershed sufficient to warrant support of the new and expanded compliance requirements outlined in the Tentative Order. Based on the City's initial review of these requirements, implementation of the proposed new and expanded requirements will exceed our available resources and will significantly impact the City's other public facilities and services. These impacts will be exacerbated by the 0 Primed on Recycled Paper I V:U elterslCortments to Regional BcardlEdited Covedetter 01-15-04.doc proposed State budget that will further reduce funding available to the City. Other potential sources of funding, including fees, surcharges, establishment of a utility, have been evaluated and it has determined that none are realistically available to the City. The City also has fundamental concerns about the way in which the tentative Order proposes to manage urban runoff quality as an element of the overall water quality management program. Among these concerns is the prescriptive nature of the Tentative Order, which mandates implementation of a number of programs, none of which address an identified water quality problem associated with urban runoff in the Santa Margarita Region or promise to provide a significant water quality benefit beyond that provided by the program proposed by the SMR Permittees. Further, these programs are mandated without an economic analysis. References to compliance costs throughout San Diego and Orange County do not constitute an economic analysis. Even if not required, an economic analysis should be expected as prudent and responsible public policy. The City is particularly concerned with the compliance schedules proposed by the Tentative Order. These schedules fail to recognize municipal budgetary processes, logistical needs for program implementation, State procedural requirements for ordinance adoption, and other practical considerations that will be faced in implementing new programs. Nothing is provided to justify why a 365-day compliance schedule (180-day schedule for the grading ordinance) is appropriate and necessary, or why any other schedule is not. The City is currently implementing various programs outlined in the existing MS4 permit in addition to recommendations requested by Regional Board staff. Regional Board staff have recognized that the City's current construction inspection program has been effective in controlling and eliminating erosion and sediment discharge from all sites throughout the City. As previously discussed with Regional Board staff, the Tentative Order proposes modifications that will compromise the program's effectiveness in protecting water quality. The Tentative Order sets inspection frequencies to prioritized sites without consideration of potential impacts on receiving water quality. The City requests more flexibility in prioritizing construction inspection needs without a "one -size -fits -all" list of sites and schedules dictated by the Board. Another effective program is the Compliance Assistance Program (CAP) that covers inspections throughout the commercial and industrial sectors. This program is a carry-over from the existing Santa Ana River watershed MS4 program and has been very effective in Temecula. The Tentative Order outlines an expanded commercial/industrial inspection program. However, there are no water quality problems in the Santa Margarita region associated with the additional facilities sufficient to warrant the expanded requirements. Further, the proposed expansion of this inspection program would not provide meaningful receiving water quality benefits. The City believes the existing program adequately protects receiving water quality and should not be modified. The City is submitting these initial comments in the interest of developing a MS4 permit that can be implemented within available resources and is responsive to the needs of the Santa Margarita region by the Permittees. In the interest of full consideration and comment on the Tentative Order, the City requests an additional thirty days for review prior to the public hearing. The City is committed to water quality protection in a manner that balances this objective with the resources, needs and expectations of the community. We look forward to discussing these concerns with you in order to effectively implement a workable permit. Please contact Aldo Licitra, Associate Engineer/NPDES, at 909-694-6411 if you have any questions regarding this information. Thank you. V:\Leltem\Comments W Regional BmaftEdiles Cowdettw 01-15-04.Emc Sincerely, City of Temecula Michael S. Naggar, Mayor Attachment: Initial Comments Cc: Shawn Nelson, City Manager Jim O'Grady, Assistant City Manager Bill Hughes, Director of Public Works VALetlers\Comments to Regional BoarMEdited Covedelter 01-155f 4.dot City of Temecula Initial Comments Tentative Order No. R9-2004-001 NPDES No. CAS0108766 The City of Temecula has reviewed the Tentative Order and Fact Sheet and submits the following initial comments pertaining to the requirements and implementation of the Tentative Order. First, we have addressed concerns we have on a program level, and then we have outlined our specific concerns pertinent to specific sections within the Tentative Order. PROGRAM -LEVEL CONCERNS 1. Urban runoff constitutes a minor component of the flows and loading to Murrieta and Temecula Creeks Based on our knowledge of the water resources in the permitted area, urban runoff is only a minor contributor to the water quality concerns in the Santa Margarita River (SMR) region presented in the Fact Sheet. Virtually all of the flows in Murrieta and Temecula Creek consist of seasonal rising groundwater and groundwater -well discharges by local water districts. In addition, almost one-third of the Santa Margarita Watershed is comprised of non -urban (rural residential, agriculture, State lands, Federal lands, Tribal lands) land uses'. For the average annual rain event, it is estimated that 89% of the volume of runoff in the SMR region is due to non -urban land uses not regulated under the federal storm water program. For the 100-year, 24-hour rain event, 93% of the volume of runoff will be due to non -urban land uses. As such, the Tentative Order's approach of blanketing the Riverside County SMR region with effectively the same permit conditions as with the more intensely developed coastal urban areas within San Diego and Orange Counties is not justified. 2. The Tentative Order inappropriately requires the City to assume the Regional Board's enforcement responsibilities The City is required to review, revise, and adopt ordinances, set a penalty structure, and impose fines in order to enforce the components of the Tentative Order. Although the Regional Board believes that the local jurisdictions have greater access and authority to implement these requirements, the City cannot assume enforcement responsibilities of another agency. The California Water Code expressly designates the State Board (and hence Regional Boards) as the state water pollution control agency for all purposes stated in the Federal Water Pollution Control Act. Therefore, enforcement resulting from violations of the Act is the responsibility of the Regional Board and delegation of this authority is not authorized. 3. The Tentative Order inappropriately requires the City to inspect sites less than 1 acre in size The Phase II regulations state "The Phase II Final Rule requires an operator of a regulated small MS4 to develop, implement, and enforce a program to reduce pollutants in storm water runoff to their MS4 from construction activities that result in a land disturbance of greater than or equal to one acre."2 The tentative Order expands this beyond the requirements of the federal NPDES program by requiring the City to inspect facilities smaller than one acre on an as -needed basis. This is effectively an unfunded state mandate and should be removed from the Tentative Order. ' County of Riverside Assessor, 2002. 2 Storm Water Phase II Compliance Assistance Guide. Washington D.C. EPA 833-R-00-002 1 R:\LandDevWPDES\LeuersUni[ial Cottanents 01-14-04 4. The Aggressive Compliance Schedule Proposed in the Tentative Order Is Overly Burdensome to the City The tentative Order proposes requiring the City to implement new and expanded compliance programs. As written, the Tentative Order's program implementation requires four steps: 1) Review existing programs 2) Revise or develop programs for areas found deficient 3) Revise ordinances to require the implementation and enforcement of the additional and expanded compliance programs and ensure that violations of the ordinances are enforced by sanctions. 4) Have the City Attorney certify that the City has the authority to implement and enforce the compliance requirements. In addition, the new and expanded compliance programs must be developed, implemented and codified within 365 days of adoption, while Grading ordinances must be revised within 180 days. Further, the Tentative Order requires the City Attorney to certify that the ordinances include provisions for sanctions to enforce compliance programs mandated by the Tentative Order within 365 days of adoption. Regional Board staff have indicated in the Fact Sheet (Page 32) that the implementation schedule is based on the successful implementation of similar Orders in other regions within 365 days. Regional Board staff have also indicated that the implementation of prescribed programs will not have a significant impact on City resources. The City has initiated a review of its administrative, technical and fiscal resources, and existing compliance programs. Our review indicates that the City cannot reasonably implement this program within the prescribed timeframe without affecting other resources allocated for basic public services (i.e. fire, police, etc.). The City believes that the accelerated compliance schedule proposed in the Tentative Order is inappropriate. The compliance schedule for program development and implementation proposed in the Tentative Order appears arbitrary and does not recognize the practical and procedural logistics faced by municipalities. Our schedule is based on substantial efforts to determine realistic goals that will achieve successful programs. The compliance schedule proposed in the Tentative Order is based on timeframes dictated to other local governments rather than being based on specific watershed characteristics and impairments or potential threats to water quality conditions in the Santa Margarita region. According to the Regional Board staff's responses to comments during Orange County's municipal storm water permit adoption process, "The co-permittees are provided 365 days to develop the model SUSMP and an additional 180 days for the local SUSMP. One and a half years should be sufficient to develop the necessary ordinances." There is no justification for providing the Riverside County SMR watershed permittees less than the 18 months deemed sufficient for Orange County permittees. However, upon further review of our current resources and future needs, the City believes that this schedule is still too aggressive and requests 21 months for effective compliance. Regional Board staff has made an inference to using documents from other regions. However, many permittee-specific elements preclude the simplistic approach of "cutting -and -pasting." In fact, a "one - size -fits -all" approach alluded to by Regional Board staff for developing a Model SUSMP and then a local SUSMP does not recognize watershed characteristics. The City believes that the approach of blanketing the Riverside County SMR area with effectively the same permit conditions as with the more intensely developed coastal urban areas within Orange and San Diego Counties will not be effective. The Tentative Order does not consider the differences between regions with varying public comment periods, 2 RAL=dDev\NPDES\Lettm\1nitia1 Co m mts 01-14-04 City Council reviews, Planning Commission reviews, Committee reviews, legal counsel reviews, and other factors. 5. The Tentative Order does not contain a cost -versus -benefit analysis Under federal and state law, the Regional Board must consider the costs and the benefits associated with the Tentative Order and not leave this assignment to the City as the requirements are in effect and unavoidable non-compliance is inevitable. Even if not mandated, it is poor public administration to NOT consider economic factors in establishing requirements that will require expenditures of significant public resources for any purpose, including urban runoff management. Nothing in the Tentative Order indicates that such an analysis has been performed. The City is concerned that a state agency is not considering the costs associated with the new and expanded compliance requirements, especially given the fiscal emergency faced by the budget crises faced by California. 6. The Tentative Order does not consider funding mechanisms for municipalities Currently, the Regional Board receives a funding source from NPDES fees associated with municipalities, developers, business owners, etc. These fees should cover the costs associated with the Board's compliance enforcement activities including inspections. However, the Regional Board cannot effectively conduct enforcement activities at all permitted sites due to limited resources. As a result, the Tentative Order requires permittees to conduct detailed field inspections at all sites that have been issued NPDES permits but without any equitable distribution of the fees or consideration to other's limited resources. 7. The Tentative Order does not include a Safe Harbor Provision Neither the discharge prohibitions nor the receiving water limitations contains a Safe Harbor Provision stating that, as long as the City complies with the tentative Order, it cannot be sued just because the programs aren't immediately successful. This provision is crucial to protect the City from becoming liable to third parties once it has implemented the program mandated by the Order. Without this provision, the City will be exposed to unwarranted threats of third -party lawsuits, even when the City is making a good -faith effort in trying to meet the obligations under the Tentative Order. CONCERNS PERTAINING TO SPECIFIC SECTIONS OF THE ORDER Section II. D. Legal Authority: In principle, the City shares the same goals of water quality as the Regional Board, however, the City does not believe it should be obliged to provide required assistance in conducting field inspections throughout businesses and construction sites that have General industrial and construction permits. The City does not agree with collateral assistance without an equitable reimbursement mechanism, especially since the SWRCB receives and retains all fees from the permitted Construction and Industrial activities and does not inspect all sites. As written, the Tentative Order will potentially require additional full-time inspectors, administrative support, consultants, and analytical laboratories in order to effectively implement these inspection requirements. The California Constitution requires the State to reimburse local governments for the costs associated with new programs or higher levels of service mandated by the Legislature or any State agency. The Regional Board should comply with the prohibition against un- funded mandates. 3 R:\IandDev\NPDES\Uam\Initial Comments 01-14-04 Section II. E. Storm Water Management Plan (SWMP): The pennittees have provided a Gantt chart demonstrating an optimistic schedule in developing the SWMP document, including peer review, public review, adoption, and implementation in parallel with our current compliance activities. Based on our estimates, the City believes that the SWMP document can be adopted within the 365 days required by the Tentative Order. However, to have "completed full implementation" as the Tentative Order is currently written will require additional time for reviews, revisions, adopt peripheral ordinances to enforce the programs specified in the SWMP and transfer written text into implementable field activities, develop training material, train inspectors and other field personnel, conduct training among municipal departments, provide modifications to the programs as implementation is attempted, bridging gaps between text and applicability, etc. The City requests that the Tentative Order be revised to provide 9 months to achieve "full implementation" once the SWMP is adopted. Section II. F. Development Planning: Various provisions of the Tentative Order require the City to modify its General Plan, land use ordinances, and CEQA process. In the Clean Water Act, Congress recognized that land use was a local matter. Land use planning and zoning lie in the hands of the local governments, and local governments have discretion to determine the content of their land use plans and to choose how to implement those plans. Despite Federal and State policy, the Tentative Order infringes on the authority of local governments to determine the content of their land use plans and how to implement them. The City does not believe that the Regional Board has the authority to impose such requirements. Therefore, the City requests additional discussions with the Regional Board to resolve this issue. The City of Temecula does not believe that submitting amended ordinances associated with the adopted SUSMP is an appropriate request. The intent of the Tentative Order encompasses NPDES compliance and enforcement through local mechanisms. Local enforcement mechanisms to support the Tentative Order, such as ordinances, should be decided by each permittee. As written, the language conveys that the Regional Board has oversight authority over ordinances. The City requests this language be removed or revised. The City of Temecula does not believe that it is appropriate to hold the City responsible for non - jurisdictional discharges from agencies comingling their jurisdictions within the city limits such as Caltrans, school districts, Eastern Municipal Water District/RCWD, etc. These agencies have NPDES permits/Waste Discharge Requirements and should be held accountable for their own discharges. The City requests this language reflect accountability to other agencies. Section II. G. Construction: The Tentative Order is requiring the City to assist in enforcing the State General permit for construction activities. In principle, the City shares the same goals of water quality as the Regional Board, however, the City does not agree with collateral assistance without an equitable reimbursement mechanism, especially since the SWRCB receives and retains all fees from the permitted construction activities and does not conduct visits at all sites. The Tentative Order requires the City to inspect construction sites that are already covered by State -issued permits. The Regional Board is supposed to inspect these sites, and state law does not allow it to delegate this authority. The City requests further discussions to reach a mutually agreeable solution to this discrepancy. 4 R91andDev\NPDES\Uttm\Initial Comments 01-14-04 Section II. H. Existing Development: The City of Temecula believes the requirement to "implement" designated BMPs at private Commercial and Industrial facilities is excessive. Implementation of BMPs should be the responsibility of each facility. The City can designate BMPs and provide enforcement oversight, but cannot implement the BMPs for each facility. The Tentative Order also requires the City to inspect industrial and commercial sites that are already covered by State -issued permits. The Regional Board is supposed to inspect these facilities, and state law does not allow it to delegate this authority. The City requests the language pertinent to these concerns be removed or revised. The City of Temecula believes the requirements regarding high -priority residential activities are not reasonable. It is inappropriate to expect the City to monitor or prohibit home/vehicle/garden care on a house -by -house basis and designate BMPs to all homeowners. The City is requesting that existing ordinances already regulating these activities be considered as the minimum BMPs that the City must designate. Further, it is not fiscally or administratively prudent to require the revision or development of new ordinances to address minimum BMPs for commercial, industrial or residential activities within 365 days of permit adoption. The City requests that the requirements to revise ordinances to implement minimum BMPs be removed or that an extension of 270 days beyond the proposed 365-day schedule be provided to effectively complete implementation of this requirement. Section II. I. Education: The City of Temecula is committed to providing in-house training to municipal staff and providing educational material to the general public. In addition, the City is committed to providing guidance to site developers, business owners, and residents with respect to measures intended to achieve the objectives of the Clean Water Act and the Porter -Cologne Act. However, the City believes that it is unreasonable to be expected to provide a "measurable increase in knowledge" or a "measurable change in behavior" among the Construction, Industrial, Commercial, Residential, and Quasi -Governmental sectors, and to be exposed to enforcement actions if "measurable increase" or "measurable change" cannot be demonstrated. Individual NPDES permits, Waste Discharge Requirements, and the State's General permits do not contain requirements to effectively demonstrate a "measurable increase in knowledge" or "measurable change in behavior and such provisions in the Tentative Order are not justified. The City requests this language be revised or removed. Section II. J. Illicit Detection and Elimination: The Tentative Order specifies analytical monitoring of the MS4. The City of Temecula believes that this component should focus on identifying discharge sources, placing the responsibility of controlling or removing the discharge source on the discharger, and requiring sampling and remediation activities on the discharger. The City requests this language be removed, or revised to reflect this obligation on the discharger. The City of Temecula is committed to assisting in containment -and -clean-up efforts due to sewage spills. However, the City cannot prevent such accidents from occurring. The City is concerned with the Tentative Order's requirement to "prevent, respond to, contain and cleanup" sewage spills and "prevent the contamination of surface water, groundwater and soil to the MEP". Sanitary sewers are part of publicly owned treatment works (POTWs). The duty to monitor, inspect and respond to sanitary sewer overflows rests with the operator of the POTW, not with those that do not operate a POTW. The local 5 RALandDev\NPDES\Letters\Initial Comments 01-14-04 POTWs have been issued a separate State permit that should be enforced by the Regional Board. The City requests the tentative Order language reflect accountability to other agencies, including the Regional Board, or remove this requirement. FACTSHEET Sections VII.D and VILE The draft Fact Sheet states "...the Permittee will ultimately be held responsible for any discharges from the grading projects by the Regional Board...". The draft Fact Sheet also states "The Regional Board will assist municipalities ... to bring the site into compliance". The City requests clarification of these statements. The SWRCB receives fees, in part, through the issuance of NPDES General Permits for Construction Activities involving sites with land disturbances of I -acre and more, as well as through the issuance of area -wide MS4 permits that require permittees to regulate discharges from construction sites. If the statements above are to be included in the Fact Sheet, then shouldn't a portion of the permitting fees that the SWRCB collects from developers be reimbursed to permittees assisting with the dual -regulating inspection efforts, especially if permittees are expected to accept liability for discharges from third -party construction projects? If partial assistance is the extent of participation by the SWRCB, then permitting fees should be equitably distributed among all participating entities. Section VIII.B.3 The draft Fact Sheet states, "The Permittees have not provided monitoring data ... threat to water quality". The Permittees have not been required to provide monitoring data that does or does not support USEPA's conclusion that street wash water poses a threat to water quality. Further, the City is not unaware of either the generation or discharge of "street wash water" to the MS4s owned and operated by any of the Permittees within the Riverside County SMR area nor has Regional Board staff provided any data to support that this activity is occurring within Riverside County SMR area. This sentence should be removed from the draft Fact Sheet. The Fact Sheet states, "Pursuant to Requirement B.1 ... separate NPDES permit". Clarity requested. Can the Regional Board prohibit discharge -categories that are not listed in Requirement B.2? It appears that an implied prohibition is effected by simply not granting an NPDES permit. This paragraph should be revised or removed. Section VIII.D.1 The draft Fact Sheet states "...Permittees shall develop and implement legal authority ... or similar means...". Clarity requested. This statement indicates that the Tentative Order requirements may be included in guidance manuals or policy documents, but not necessarily as ordinances. The City requests that the Tentative Order language be revised to exclude ordinances as the sole source of legal authority. 6 R:UmdDev\NPDES\Letters\Initial Comments 01-14-04 ITEM 9 CITY ATTORNEY DIRECTOR OF FII CITY MANAGER CITY OF TEMECULA AGENDA REPORT TO: City Manager/City Council FROM: 14william G. Hughes, Director of Public Works/City Engineer DATE: January 27, 2004 SUBJECT: Tract Map Nos. 31053, 31053-1, 31053-2, and 31053-3 located within the Harveston Specific Plan PREPARED BY: Pr Ronald J. Parks, Deputy Director of Public Works Znnie Bostre-Le, Special Projects Engineer RECOMMENDAT That the City Council approve: 1) Tract Map Nos. 31053, 31053-1, 31053-2, and 31053-3 in conformance with the Conditions of Approval 2) Subdivision Improvement Agreements and accept the Faithful Performance and Labor and Materials Bonds as security for the agreement and 3) Subdivision Monument Agreements and accept the Monument Bonds as security for the agreement. BACKGROUND: Tract Map No. 31053 is a seventy-three (73)-lot subdivision located east of Date Street, west of Harveston Drive and north of Tract Map No. 31053-3. Tract Map No. 31053-1 is a forty-one (41)-lot subdivision located south of Harveston Drive and north of Ynez Road. Tract Map No. 31053-2 is a forty (40)-lot subdivision located north of Ynez Road, east of Date Street and west of Harveston Drive. Tract Map No. 31053-3 is a fifty-nine (59)-lot subdivision located east of Date Street, west of Harveston Drive and north of Tract Map No. 31053-2. All subdivisions are located in the Harveston Specific Plan. On May 7, 2003, the City Planning Commission approved the Tentative Tract Maps, with the appropriate Conditions of Approval. The Developer, Harveston, LLC, A Delaware Limited Liability Company, by Lennar Homes of California has met all of the Conditions of Approval. These final maps are in conformance with the approved tentative tract map. The approval of a final subdivision map, which substantially complies with the approved tentative map, is a mandatory ministerial act under State law. FISCAL IMPACT: None R:\AGENDA REPORTS\2004\012704\TM 31053 ALL FNL.doc ATTACHMENTS: 1. Development Fee Checklist 2. Fees & Securities Report for Tract Map No. 31053 3. Fees & Securities Report for Tract Map No. 31053-1 4. Fees & Securities Report for Tract Map No. 31053-2 5. Fees & Securities Report for Tract Map No. 31053-3 6. Project Vicinity Map 4. Index Map for Tract Map No. 31053, 31053-1, 31053-2, and 31053-3 R:\AGENDA REPORTS\2004\012704\TM 31053 ALL FNL.doc CITY OF TEMECULA DEVELOPMENT FEE CHECKLIST CASE NO. TM 31053, 31053-1, 31053-2, and 31053-3 Staff reviewed the following fees relative to their applicability to this project. FEE Flood Control (ADP) Development Impact Fee CONDITIONS OF APPROVAL Paid. This fee is due prior to issuance of a grading permit. Not Paid. This fee will be collected prior to issuance of building permits. R:\AGENDA REPORTS\2004\012704\TM 31053 ALL FNL.doc CITY OF TEMECULA ENGINEERING DEPARTMENT FEES AND SECURITIES REPORT TRACT MAP NO. 31053 DATF- January 27. 2004 IMPROVEMENTS FAITHFUL PERFORMANCE SECURITY MATERIAL & LABOR SECURITY Street and Drainage $ 213,000 $ 106,500 Water $ 90,500 $ 45,250 Sewer $ 140,500 $ 70,250 TOTAL $ 444,000 $ 222,000 Monumentation $ 31,800 DEVELOPMENT FEES RCFCD (ADP) Fee Development Impact Fee SERVICE FEES Planning Fee Comprehensive Transportation Plan Plan Check Fee Monument Inspection Fee Fees Paid to Date Balance of Fees Due 'To Be Determined $ Paid $ *TBD $ 174.00 $ 8.00 $ 2,210.00 $ 1,590.00 $ 3,982.00 $ 0.00 4 R:\AGENDA REPORTS\2004\012704\TM 31053 ALL FNL.doc CITY OF TEMECULA ENGINEERING DEPARTMENT FEES AND SECURITIES REPORT TRACT MAP NO. 31053-1 DATE: January 27.2004 IMPROVEMENTS FAITHFUL PERFORMANCE SECURITY MATERIAL & LABOR SECURITY Street and Drainage $ 190,500 $ 95,250 Water $ 53,000 $ 26,500 Sewer $ 82,000 $ 41,000 TOTAL $ 325,500 $ 162,750 Monumentation $ 17,850 DEVELOPMENT FEES RCFCD (ADP) Fee Development Impact Fee SERVICE FEES Planning Fee Comprehensive Transportation Plan Plan Check Fee Monument Inspection Fee Fees Paid to Date Balance of Fees Due *To Be Determined $ Paid $ *TBD $ 142.00 $ 8.00 $ 1,570.00 $ 892.50 $ 2,612.50 $ 0.00 5 RA\AGENDA REPORTS\2004\012704\TM 31053 ALL FNL.doc CITY OF TEMECULA ENGINEERING DEPARTMENT FEES AND SECURITIES REPORT TRACT MAP NO.31053-2 DATE: January 27.2004 IMPROVEMENTS FAITHFUL PERFORMANCE SECURITY MATERIAL & LABOR SECURITY Street and Drainage $ 112,500 $ 56,250 Water $ 50,500 $ 25,250 Sewer $ 74,500 $ 37,250 TOTAL $ 237,500 $ 118,750 Monumentation $ 18,000 DEVELOPMENT FEES RCFCD (ADP) Fee $ Paid Development Impact Fee $ *TBD SERVICE FEES Planning Fee $ 141.00 Comprehensive Transportation Plan $ 8.00 Plan Check Fee $ 1,550.00 Monument Inspection Fee $ 900.00 Fees Paid to Date $ 2,599.00 Balance of Fees Due $ 0.00 *To Be Determined 6 R:tAGENDA REPORTS\2004\012704\TM 31053 ALL FNL.doc CITY OF TEMECULA ENGINEERING DEPARTMENT FEES AND SECURITIES REPORT TRACT MAP NO. 31053-3 DATE: January 27.2004 IMPROVEMENTS FAITHFUL PERFORMANCE SECURITY MATERIAL & LABOR SECURITY Street and Drainage $ 200,500 $ 100,250 Water $ 85,000 $ 42,500 Sewer $ 127,500 $ 63,750 TOTAL $ 413,000 $ 206,500 Monumentation $ 18,000 DEVELOPMENT FEES RCFCD (ADP) Fee $ Paid Development Impact Fee $ *TBD SERVICE FEES Planning Fee $ 160.00 Comprehensive Transportation Plan $ 8.00 Plan Check Fee $ 1,930.00 Monument Inspection Fee $ 900.00 Fees Paid to Date $ 2,998.00 Balance of Fees Due $ 0.00 `To Be Determined 7 R:\AGENDA REPORTS\2004\012704\TM 31053 ALL FNL.doc VICINITY MAP NOT TO SCALE CONSULTING PLANNING ■ DESIGN ■ CONSTRUCTION 27555 YNEZ ROAD, SURE 400 TEMECULA, CALIFORNIA 92591-4679 909.676.8042 • FAX 909.676.7240 • w .RBF.cm m 'o F Q 0 SCALE SUB NU. JANUARY 14, 2004 NOT TO SCALE 15100669 s, II TRACT NO. 31053 s s s I II M \['\4 TRACT NO. 31053-3 TRACT NO. 31053-2 TRACT NO. 31053-1 n 6 PLANNING ■ DESIGN ■ CONSTRUCTION po Own 27555 YNEZ ROAD, SURE 400 lEMECULA, CALIFORNIA 92591-4679 C O N S U LT I N G 909.676.6042 • FAX 909.676.7240 • w .RBF. SCALE JOB NO. JANUARY 14, 2004 1"=30015100669 ITEM 10 TO: CITY OF TEMECULA AGENDA REPORT City Manager/City Council FROM: /) I�'�William G. Hughes, DATE: �t 11YYJanuary 27, 2004 APPROVAL CITY ATTORNEY DIRECTOR OF FINANCE CITY MANAGER Director of Public Works/City Engineer SUBJECT: Tract Map No. 29798-1, Located South of Loma Linda Road, East of Pechanga Parkway, North of Wolf Valley Road, in the Wolf Creek Specific Plan No. 12 EIR PREPARED BY: /Y Ronald J. Parks, Deputy Director of Public Works tW Chris White, Assistant Engineer RECOMMENDATION: That the City Council approve 1) Tract Map No. 29798-1 in conformance with the Conditions of Approval 2) Subdivision Improvement Agreement 3) Subdivision Monument Agreement and accept the Faithful Performance Bond, Labor and Material Bond and Monument Bond as security for the agreements. BACKGROUND: Tract Map No. 29798-1 is located within Tract 29305-1 of the Wolf Creek Specific Plan No. 12. As part of Specific Plan, Tract Map No. 29798-1 is subject to all Specific Plan Amendments and Agreements. January 23, 2001 the City of Temecula approved tract 29305-1 and on November 7, 2001 they approved Tract 29798 and their conditions of approvals. Final Tract Map No. 29798-1 is a tract with sixty-seven (67) lot single family residential. The tract is located South of Loma Linda Road, North of Wolf Valley Road East of Pechanga Parkway. The site is currently vacant. The owners of the property is: Wolf Creek Development, LLC, A California Limited Liability Company has met all of the Conditions of Approval. This final map is in conformance with the approved tentative tract map. The approval of a final subdivision map, which substantially complies with the approved tentative map, is a mandatory ministerial act under State Law. The following fees have been deferred for Tract Map No. 29798-1: Development Impact Fee due prior to issuance of building permit. r1agdrpt\04/tm29798,-1,-2,.map FISCAL IMPACT: None ATTACHMENTS: 1. Development Fee Checklist 2. Fees & Securities Report 3. Project Vicinity Map 4. Tract Map No. 29798-1 CITY OF TEMECULA DEVELOPMENT FEE CHECKLIST CASE NO. TM 29798-1 The following fees were reviewed by Staff relative to their applicability to this project. FEE CONDITIONS OF APPROVAL Flood Control (ADP) N/A Quimby Fees N/A Development Impact Fee To be paid prior to issuance of a building permit rAagdrpfl041tm29798; 1; 2,.map CITY OF TEMECULA ENGINEERING DEPARTMENT FEES AND SECURITIES REPORT TRACT MAP NO. 29798-1 DATE: January 27. 2004 IMPROVEMENTS FAITHFUL PERFORMANCE SECURITY MATERIAL SECURITY & LABOR Street and Drainage $ 574,500 $ 287,250 Water $ 145,000 $ 72,500 Sewer $ 185,500 $ 92,750 TOTAL $ 905,000 $ 452,500 Monument $ 14,000 - DEVELOPMENT FEES City Traffic Signing and Striping Costs RCFCD (ADP) Fee Development Impact Fee SERVICE FEES Planning Fee Comprehensive Transportation Plan Plan Check Fee Monument Inspection Fee Fees Paid to Date Balance of Fees Due $ 0.00 $ N/A $ 0.00 $ 168.00 $ 8.00 $ 2690.00 $ 700.00 $ 3,566.00 $ 0 3 rAagdrpt\041tm29798; 1,-2,.map .CT SITE !97sa-1 VALLEY ROAD :R HOLLOW Y VICINITY MAP NOT TO SCALE TR. 29798-1 > � � 1610 w z � N MOe�Mq' �w � h ld� sS� I 8 wm Yet fn gN io'a5 rcq Y pNC�'Z°G=o w ICw es� �'o'o op�BiZ6ga-3= o ° ° 8 '� w �C�"�£•° •€ z � gig = cc 3-S SS 3a O q 3= w s�€wVw o &p sew W �.< s g W8aoa a amnia a�� a � �<��e asoa a z 0 LL J n U W H o �r��� CE < yyW yj "kG�3 Li LL i Iiiii-IN o sNN oga�;a s &� g wT kgm € Q aN < z 3gsywQ k o 1/�r' @aw Y� I�6 < Q o ` + w s zGq o E.� s's E..Sa Z 1 B � ��g gw�=�� °us ka-ZE °gym �.` jygj���6 3p k�opz E �W puQ ��i� <nFk=w (yy] Z s Z ZyZ o¢p gab="�p�'j z 'ZONE =^.>zC kOVa W', <o_ <'b€�& P Wi 5w"WZ - saw a gmtS�=3 ff a a z zt-� 0 'W s�'Sd Y�Yi ' 4= Y�<kk `5�< q IM Z `G €< x piffi ■ A i W b < o 156 i c U w i? _ p@ o CC m w gm£izb nn mm�" pp z z Fr {my a $yap? w yw� mC bE VwI Vl O� 38 zzp 22p aww SIOM r I a� a v=i r i Ili ° -------- - I ° 00 I I I I m Li � F q >0 O 9g m jI J pp KK 1 q�$$� 1 so ggR� °000A §� N I O mI J dR' Ev m 110Nn II I � Ipl I j lwlr I 1 i zm f rT .e RAA I Y rc � R O ZIP 61 �s I 1 & 4 mS z k 1 T�IgT sUk# 1 0 1 d ,ol � LL S Z rc 11 �l.a J 0 g (� Z= \\e 0G \ b G„egg 8g88 s s m $Saes ��77• �scaa B3 Oo°R m k kj0K Asa°§$asg,�'ba`� d b • 9 o K Q N a gS`gytti < / I 0 � 1 3825'W'W) �rT: I l0.9Y) I L0I "A' 8 I w _ EDAR VIA '� I W a l c�i IN THE CITY OF TEMECULA, COUNTY OF RIVERSIDE, STATE OF CALIFORNIA SHEET 4 OF 6 SHEETS TRACT No. 29798-1 BEING A SAIMMSIM C LOT 1 [ 7ACT NAP NO, 28506-1 AS 910NN BY MAP W RM M B" )U PAGES U-%Y 114=94E, OF MAPS RECOPOS GE RIMT910E WtJNTY, C FWPOA. LOHR + ASSOCIATES INC. MARCH 2O03 30 40 00 IN SCALE: t• = Mo' 2 F'CR BARS O BE NG ANO 'Ttir`Sr• w SEX Slim 3 FVR ENGMEER'S NOTES S. ,;t t 6 N309)'36•E / o n: 7 3� N3821'22•w njtg0. nh J 00 Io6.p5 /OGPo •W u+I' Iw W 32 Nm 26 O n13� hr N] h 00•E) 25 nW IBC! $$ 105g53w ^y' 5. y. 24 34 $ a= � nz4 IIQSS•S•W 10.I2` � 4 35 p• Z •h 8q �m n31 }6'4I 0.1 �Aq 6 / 23 d TRACT 29305-1 w s = 3poG• a M.B. XXX/XX-XX _ =m 36 LOT v) ` W` *NOT A PART' W NBS2957'l Ilk .(b Gf i 10>d81•W a 46,71. 3 •r4iailiT� * LOT •H• • b 1' '� z l / Na0'4r4TW s R 413.3c 0 BtRRiER<or •�, / � / 37 81 WA LILAC 9WAY �Gti' R N]BJS'3.4•W c'40 Cr 4'N NJD2yR• W fin 8 n8Ri5'4B n]675'48. �IB0.8. / S�/ �/ �2 Jsr .53 G6 Z R] W mOh `N a W o .� W ^ °g+z SPo' IJ \' �f0 Izosa wA mow. /g�A•zq � Y 'T 38 W 53 49•w tor 40 k_ 39� n5n 54s•w 'SJ�� $Sp / q ewe° N'b 34}8• S IBDutlr m>s3,/ ros. R ` � / h. rW ro Il n°bz 1@L a / 1446'47-4rW N6J'195aw 3°.(� 6332 • ry w 54 0 0 Q 10 v p a V NSTJ2'43'w " R IIL1] ' 9, ]o_oo' V �3w F( W 'I rv46'4rarw ,)p.00• ? I'� W p Z �/ 48 4 49 50 p ine'S0Y o z I M m 55 IE U I - - l0 z$ 51 i" 27.43• per_' I o Iq 3 W}u 1466'37WE N43-41 m•W R ','1 I 70,05' 31.23' IIR QW] m U.81' IOA16 ^ °4 �„ "I I< N46'32 W 318.et 66.42' C14 T L-47.03' 51.8].57' ST JJ, Q o-04V3'52' LOT •c• �r Na692'aPW 34 064- _ _ �C16 N5a'a3'30'W 85.85' O (26.2B' ASPEN WAY -� Na692'arw (Na2'la'32'Ei n] CI6 Na41..4 a9 34e.ar VLOV (Nfi4YJ'3p• Ntl']5'OTE2�') IN THE CITY OF TEMECULA. COUNTY OF RIVERSIDE, STATE OF CALIFORNIA SHEET 5 OF 6 SHEETS TRACT No. 29798-1 ° b M I" SONG A SIIB MWOR W LOT 1 OF TRACT Na. 39]06-1 AS SHOWN BY YAP ON m SCALE: 1- a M' Y BOOK b PAOE4 ex -A BICW5INL OF MAP% RECOR°s OF RINfR51 DE =NW. CALFORNIA LCHR + ASSOCIATES INC,. �\ SEE SHEET 2 FOR BASIS OF BEARINGS AND MARCH 2003 fRCX NuueFn gPEcnaN dsrAN¢ SEE SHEET 3 FOR ENGINEERS NOTES u NaquSo•w SS.a9• ° / a J9:oG• ° 3Oaei0 au]ejl SEE SHEET No. g 0 a�W l I o 17.41 u /r NJ73. //� ,58> 8J.])• 9 $ )J.>0 lY 10.Po.J JO,�. " 12 $j'N ne• / 19 81' NUYBER DELTA ANCIE RAddS ARC LENGlN C39 053a Sg1.00 Jags C]0 053ab ]30.W 31.08 Gll OBS4b 3M.00 3].8] CJ2 101a i] 100.00 1].e c3J Sev u ]o.GG n.b Gt STBb se.0p 53.90 ray 1o1a13 913.00 aG.of C]e OxR2b 51fl00 31.4p ra] or32x araoo 19.So C]8 03 SB 500.00 10.1t C39 10'14 ] 100.00 IT.B] Cb n2e•p6 3ra00 e3.e9 G, 091e•2e JSa.00 51.52 Gx 0>R239 J0a00 9. GJ O9]30J 05 49.0 Caa OIl9 x3 20 ,O 21W.00 M73 L45 011 ]a 2a00.00 N.15 Ce4 019a OS Sl0.W f0.8J LOT 17e'Jr$ rv1� NI3'4T45E 4L2Y ug NJenp 00 L-28.3s' 4se�a RI NJena! Sw N52610 OrW J0'w m ° '�� xnr 2y I' I �Sg-oo• ]].ee I s.l gel COURT .`2'I i 14 A y�w4 tt.b' I].81, w J0�00' '-+� T 1 I a X'6j NOT14'42•E JOL-wl '>9'Ja• Ig 00' n NJB W YP 1(SLy on I 90.] N'112.68• I� L hN �' n ° 65 I 16.9V' 2251 N LOT �gn 2 � 4 e u 2 ^ N82'S5'Irw IweJ' / 'q, 000 O .l^i j F NJ9'al'Oe•W. p�Is w tOJ.2> _ I i 17 bp181�5'3�]; i-ze.]e' 6-e)•xo l" ry+ m' pCLyS U< I q i "n N 6/ .T . N39'41'08•W W W ° �• m 16 o= 15 n� w m 1o5., W $ 18 a SI 70l 7 s. w G I 7 q @� ,Y A N48'4]'Q•W 105.33' Nb'!]'4TW ]S51• NV9'4YQ•W 1 W.55' Ll '1 n 1 o I ry 70. 70.00' ]ao0 ]vae w a 3,63. o-0210'19• o 1ae.nZ 110.3 N4r fl O.N M xANLR _p9q . m oga 19 a" 20 Rr 21 s„ 22 - N i fl3B' N Q i' I 66.g1' 71.0H1VYlYW 1212 ]W ]O 0 84' 0 S Q ." 61 R = ♦100' R Nb'n'4rw we.n' -+v- z 6q 8 LILAC WAY - -LOT -H' - - - - � e S 113 w R Nb'narw 27251' N46'4]'l]•W a 8].6] 70W 70.00 µ.84 G9 1 Q 118.83 a . ' 7-01 "Mown (u IB.J9• 01 L-322Y n r N9812'13•E J trG0'48'S9• w � $ 30.00 60 = i t w a 43 s W w --- 42 $� 41 g« w NbO '4]••W c w N!8•VY4YW - - - 40 A J 11fl53 - IM67 I 59 Nb' 4rW NbYY4rW N41 n9.59'W -- -- 44 G.00 G.0 ]0.6] - w o s N 119.78 V N nI N4YOYIDID].ag Z M'E x xr 58 46 47 R: 48 Nb'4]•4]•W ° I ^ 10191 �- J.p}J2 • W NJ4'38'53•W Nµ10'7,w ]0.03' mn a410'It•WW 66.09 CSg ]a05' 70.05' I q7 P. .� l$ 122AC 18 N46314 i N98'SSa'b'g R B 00 56.25' b a+ 101.28' - 1 C38 1 "g _ ASPEN_ WAY_ LOT C. R N46'374] W 348.64 .=1�7- (N4725'16^A) b' C35 N 107.90 %).l, INslK42 'N)( 30.60'1 4 E (Nµ,a 11-W) Mao 5 IN THE CITY OF TEMECULA, COUNTY OF RIVERSIDE, STATE OF CALIFORNIA SHEET 6 OF 6 SHEETS TRACT No. 29798-1 w w BEING A SUWPN ON OF LOT 1 OF TRACT NO. 29J05-, AS SHOWN BY MAP RI RLE SCALE: 1 • v 40' H BOON IOM PACES U-M N=MW OF NAPS, RECORDS OF MMUISOE =NW. CADFORNA LOHR + ASSOCIATES INC. MARCH 2O03 / SEE SHEET 2 FOR BASIS OF BEARINGS, AND SEE SHEET 3 FOR ENGINEER'S NOTES J— LO BT ] OPEN SPACE T.C.S.D. MAINTENANCE AREA NET AREAv0.14 A0.(5015 S.F.) D �� � �MDA ROP 5�.— Nze•_w'oYW1R� a w�0Y0' — / I kx9ND'1Y_wI91 /lam ,y'L•5i2E 6�y yy +1 }t to qy 'E.e5Y5uE -;q 2+0% 1010 zti i 'N60'2358' 4yry, �ry .$ �4°m 12 5 + NI y4 M �• �y�U, ��i _ a5 / y2, A5 29 N5T7903 E °1}OLe $ 4/a �� V NL N7aB Z6 IRJ $ z XG 1a.91•J++ ; 4 &8 oa �\ 4yro IOz>0 E 2 5T ?Aad .64' 2a94 ( O 1 = v too. N> --! z �y 3' ^.o'e` o�\'S?M•�" L2ze'Y C \. D n •CB °j 0 RNJo'14.2e_w(R �BI� 3 ,c, ,? v, M+-096}9B• ° lb5.Sl'>• /a ,{"A// e�n"8i 4i 8e� 7 TV 5°y1 R5 2 24 L.2os.62 Ly I I I'as F ?' V J" N pioo'Y c ,A _6-So'os'1x- Zt}o.00• L.zee.ae•, o ( +/QQJ N0704147s4c i I'S. �p-00 as'1x�R.}°G.°o• L.zez.23 � '\q2. vi• =NmB rzPoJ.N n. N�yB.d E N-i t6c65J LOT - \� ��$y5O'Os•12'&w-3 as}`2Je.OJ cal i o,^8 lase' N'0%a' A•xT 5501 L.1G>.98 L�IBL y• ( N.�� g NNJS'S4'W 8 n8 xSYTa .0j6,X°� 19.61.e13�w1� 6�+��� \ N12'47u'E "'os• C/TO 'nD6N• o 18.9a' z c p '➢`It� �16A : N8215'18'w x °ya •4 ` LOT •N' 1' BARRIER "UP 69.88' 0 8 NM95'yfW .W �• LT i \11j'' oo N74' '25 E 120.81 N>9 i °• N1oz4.06Y,8 r' �oTeN 26.JW o0 n f0 ys J hPo n s A;'��'• 13 J ' N46'N'A'E (R1 gi� ],26 A• m .$ Q. r B> msa -o =g 28 s -_ 14 0�.4 a U zy N ' \� 'Ozj09E I a�^ n� N65O9'oYE B N7431'32' 27 s FFsyFFT 26 ga s� ��: 29 O N• R N30VT}6>0E J0 LV.. So r N]126.6. 138.84 51.72! �.r N65V9'0]'E 2oe�5O $ r� V1 b ,p 1A].03 1"4 J8.55' moo' 30 N63'08'OYE ITEM 11 APPROVAL CITY ATTORNEY Aa- DIRECTOR OF FINANCE Q/ CITY MANAGER CITY OF TEMECULA AGENDA REPORT TO: City Manager/City Council FROM: William G. Hughes, Director of Public Works/City Engineer DATE: January 27, 2004 SUBJECT: Parcel Map No. 31454, is located South of Highway 79 South, West of Butterfield Stage Road, North of Wolf Store Road, Being a subdivision of lot 47 & 48 as shown by Tract Map 23172. PREPARED BY: IRonald J. Parks, Deputy Director of Public Works C..W Chris White, Assistant Engineer RECOMMENDATION: That the City Council approve 1) Parcel Map No. 31454 in conformance with the Conditions of Approval 2.) Subdivision Improvement Agreement 3.) Subdivision Monument Agreement and accept the Faithful Performance Bond, Labor And Material Bond and Monument Bond as security for the agreements. BACKGROUND: Parcel Map No. 31454 is a Parcel Map with (6) commercial parcels located South of Highway 79 South, West of Butterfield Stage Road, North of Wolf Store Road, Being a subdivision of lots 47 & 48 as shown by Tract Map 23172. The Site is currently vacant. On October 23, 2003 the City of Temecula Planning Director approved the Parcel Map and the appropriate Conditions of Approval. The owners of the property is: MDC-VAIL, A CALIFORNIA GENERAL PARTNERSHIP By: TEMECULA, LLC., A DELAWARE LIMITED LIABILITY COMPANY. ITS GENERAL PARTNER has met all of the Conditions of Approvals. This Parcel Map is in conformance with the approved tentative parcel map. The approval of parcel map, which substantially complies with the approved parcel map, is a mandatory ministerial act under State Law. The following fees have been deferred for Parcel Map No. 31454: Development Impact Fee due prior to issuance of building permit. FISCAL IMPACT: None ATTACHMENTS: 1. Development Fee Checklist 2. Fee & Securities Report 3. Project Vicinity Map 4. Parcel Map No. 31454 r?agdrpt\04/tm29798,-1,-2,.ma p CITY OF TEMECULA DEVELOPMENT FEE CHECKLIST CASE NO. PM 31454 The following fees were reviewed by Staff relative to their applicability to this project. FEE CONDITIONS OF APPROVAL Flood Control (ADP) N/A Quimby Fees N/A Development Impact Fee To be paid prior to issuance of a building permit r:\agdrpt\04/tm29798,-1,-2,.map CITY OF TEMECULA ENGINEERING DEPARTMENT FEES AND SECURITIES REPORT Parcel MAP NO. 31454 nATF• Annrrwn. 97 9nnd IMPROVEMENTS FAITHFUL PERFORMANCE SECURITY MATERIAL & LABOR SECURITY Street and Drainage $ 6,705.00 $ 3,352.50 Water $ 0 $ 0 Sewer $ 0 $ 0 TOTAL $ 6,705.00 $ 3,352.50 Monument $ 1,905.00 DEVELOPMENT FEES City Traffic Signing and Striping Costs RCFCD (ADP) Fee Development Impact Fee SERVICE FEES Planning Fee Comprehensive Transportation Plan Plan Check Fee Monument Inspection Fee Fees Paid to Date Balance of Fees Due $ 0.00 $ N/A $ 0.00 $ 60.00 $ 4.00 $ 1070.00 $ 250.00 $ 1352.00 $ 32.00 3 r:\agd rpt\04/tm29798,-1,-2,.map W H N h U w O m CL dbIP M� f� V W N y { pp Hip. �y bgg J w fib co fil- I lit W.1 rig 1j'R i 444 jj 2 Rio leg �p "@ g $sl b �g ot €` NLO NOW i bba� g� pstl� r� Ca=C 7 lilt w p� p qq aH w� 9� g a 8 b> R� 8 R� W< > gg 4 tltlg tl U ox list ..��IN I I le i � l 10111j,! 1SE% R Rdi F ` �RX lilts Hill III! III t I �j 51 1 g wig $� ii�i i�� egg, q$� A 14 1 CO) 4 d 8 9 s� Nil bad ® 911ki f i 4 pal 5 O • p ■ t olit" 1 �d ` BUTTERFIELD I STAG OA—� C9�Kj�j ab i Lek LD 1 oil =sI a{ e °a 6 U LLo } W t TI J. •u mm K fF1�u 4atuW x� / ui co I as wiaa I ti w ^m � H cj m�� v I�p�p<� pw � a� bSn O RR � ac 2� � O U_ IW L Q LLAir 49Z WJ'LLl 1 V QY ; (A Brw•ad g Itl T i— Ci - m �^� MAHLON VAIL Rd U J OAD Rt � p�aapapa r" s c� c� MARGARITA ROAD REDHAWK PARKWAY a �jig U111 00 gill 911111§1� Jill be PBLrrfERFI STAGE�`'u� m Lo I I $ € o i (WOW AP{CiW xtu� •u xm KIY t� a o M �< �Q� R V fOoz �I"R agig II � J 21 I �- � Uj 6 W Z� R ppQp Oa WV Q CC 6 W W(72 ¢ I CCE Am i gCL uUja a • 9l e-eL..(��B�'B'W'd } I rl—L— I @ 11 g!f $ gala y 2 !I — MAHLON VAIL g g g OAD a 1-o SO 1, MARGARITA ROAD REDHAWK PARKWAY m wm UN Q� as N a w w g ITEM 12 APPROVAL CITY ATTORNEY DIRECTOR OF FINANC CITY MANAGER CITY OF TEMECULA AGENDA REPORT TO: City Manager/City Council FROM: /�kkWilliam G. Hughes, Director of Public Works/City Engineer DATE: January 27, 2004 SUBJECT: Acquisition Agreement for Winchester Road Widening Proiect No. PW00-27 PREPARED BY: RECOMMENDATION: Attar, Principal Engineer n Adarbeh, Property Agent That the City Council: Approve and authorize the Mayor to execute in substantially the form attached hereto, the PURCHASE AND SALE AGREEMENT BETWEEEN CITY OF TEMECULA AND WINCHESTER PLACE, LLC, for the acquisition of certain real property in the amount of $65,788.00 plus the associated escrow fees. 2. Direct the City Clerk to record the document 3. Adopt a Resolution entitled: RESOLUTION NO. 2004- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TEMECULA AUTHORIZING THE DIRECTOR OF PUBLIC WORKS TO ACCEPT DEEDS OR GRANTS CONVEYING ANY INTEREST IN, OR EASEMENT UPON, REAL ESTATE AS PERMITTED BY GOVERNMENT CODE SECTION 27281 BACKGROUND: On July 22, 2003, the City Council approved the Appraisal Report and authorized the City Engineer and the City's agent, to make offers and negotiate the acquisition of certain real properties required for the construction of the Winchester Widening, Project No. PW00-27. The attached Purchase and Sale Agreement describe the details for the acquisition of the real property interests necessary to construct the improvements for the future Winchester Road Widening. The purchase amount, $65,788.00, is the same amount the City Council authorized for this purchase. Upon the approval of the Purchase and Sale Agreement and the close of escrow, the City will own the easement on APN 909-282-002. Additionally, Government Code section 27281 permits governmental agencies to authorize one or more of its officers or agents to accept and consent to acceptance for recordation any interest in real estate. This authorization given to the Public Works Department, by resolution of the City Council, will expedite the processing of the real estate transactions. R:\agdrpt\2003\0610\PW02-11 automall Agree FISCAL IMPACT: The Winchester Road Widening Project is funded through Capital Project Reserves. The funds for the land acquisition have been budgeted in the Capital Improvement Program, Fiscal Years 2003-2004. Adequate funds are available in Account No. 210-165-608- 5700 for the total acquisition cost of $65,788.00 plus the associated escrow fees. ATTACHMENTS: 1. Resolution No. 2004- 2. Project Location 3. Project Description 4. Purchase and Sale Agreement R:\agdrpt\2003\0610\PW02-11 automall Agree RESOLUTION NO. 2004- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TEMECULA AUTHORIZING THE DIRECTOR OF PUBLIC WORKS TO ACCEPT DEEDS OR GRANTS CONVEYING ANY INTEREST IN, OR EASEMENT UPON, REAL ESTATE AS PERMITTED BY GOVERNMENT CODE SECTION 27281 THE CITY COUNCIL OF THE CITY OF TEMECULA DOES HEREBY RESOLVES AS FOLLOWS: WHEREAS, Government Code Section 27281 permits any political corporation or governmental agency to authorize one or more of its officers to accept and consent to acceptance for recordation any interest in real property; WHEREAS, the City Council finds that authorizing the Director of Public Works to accept deeds or grants conveying any interest in, or easement upon, real estate will speed up the processing of real estate transactions; WHEREAS, the City Council desires to authorize the Director of Public Works to accept deeds or grants conveying any interest in, or easement upon, real estate; NOW, THEREFORE BE IT RESOLVED; The Director of Public Works is hereby authorized to accept deeds or grants conveying any interest in, or easement upon, real estate for the City Council of the City of Temecula. PASSED, APPROVED AND ADOPTED by the City Council of the City of Temecula at a regular meeting held on the 27th day of January, 2004 by the following vote: ATTEST: Susan W. Jones, CMC, City Clerk Michael S. Naggar, Mayor RAagdrpt\2003\0610\PW02-11 automall Agree STATE OF CALIFORNIA ) COUNTY OF RIVERSIDE )ss CITY OF TEMECULA ) I, Susan W. Jones, CMC, City Clerk of the City of Temecula, California, do hereby certify that Resolution No. 2004- was duly and regularly adopted by the City Council of the City of Temecula at a regular meeting thereof held on this 27'h day of January 2004 by the following vote: AYES: 0 COUNCILMEMBERS: NOES: 0 COUNCILMEMBERS: ABSENT: 0 COUNCILMEMBERS: Susan W. Jones, CMC, City Clerk 4 R:\agdrpt\2003\0610\PW02-11 automall Agree 0 .. M F O a N 5 CD C) C:) C) C) Q o 0 0 0 0 a Fy, v_0 oov n O 7 N N rnhW) lz 69 64 69 64 69 w y 00 n 0 N n e 0 N p 0 N 0 0 N 0 0 0 0 0 Cl 0 0 0 0 V C)O O 't O cn O N N r- 69 69 69 69 69 w rn O Ar CIAN O S� 69 69 69 69 Vm i� d o U 0 U PC O .' d G o `'i G L7 0 ~ w G O . O aij W w O u FO � '^ •0 u O O a, m 8 y ,� ,, 1#0 =1E+ QQ VAF Wri ITEM 13 APPROVAL CITY ATTORNEY DIRECTOR OF FINANC CITY MANAGER CITY OF TEMECULA AGENDA REPORT TO: City Manager/City Council FROM: James O'Grady, Assistant City Manager✓1ln r DATE: January 27, 2004 SUBJECT: Special Event Sponsorship Requests PREPARED BY: Gloria Wolnick, Marketing Coordinator RECOMMENDATION: 1) That the City Council approve the event sponsorship agreements and authorize the Mayor to execute the following agreements: a) Approve the Event Sponsorship Agreement in the amount of $35,000 for the Temecula Valley Balloon & Wine Festival. In addition, the Festival requests that the City will provide temporary logistical support of traffic control signs and devices to assist with public safety during the Festival. b) Approve the Event Sponsorship Agreement for actual city -support costs in the amount up to $29,415 for the Temecula Fall Car Show & Old Town Cruise. c) Approve the Event Sponsorship Agreement for actual city -support costs in the amount up to $6,500 for Temecula On Stage. d) Approve the Event Sponsorship Agreement in the amount of $30,000 for the Temecula Valley International Film & Music Festival. BACKGROUND: Staff has received sponsorship requests for the Temecula Valley Balloon & Wine Festival, Temecula Fall Car Show & Old Town Cruise, Temecula On Stage and The Temecula Valley International Film and Music Festival. The City of Temecula has previously sponsored the four events. Since the events will be held in June, September and October it is now appropriate to bring them forward for Council consideration so that marketing and planning can proceed. The Economic Development Subcommittee, consisting of Councilmembers Jeff Comerchero and Ron Roberts, and Staff met to discuss the Economic Development funding requests on Tuesday, April 8, 2003. The subcommittee's recommendations for the Balloon & Wine Festival and Intemational Film & Music Festival were incorporated in the City's FY 2003-04 Operating Budget, which was approved by the City Council on Tuesday, June 10, 2003. The City Support Costs for the Temecula Fall Car Show and Temecula On Stage will be budgeted in the FY2004- 05 Operating Budget of the various support departments. %%San3Wty manageMolnckgAgendamWft\M SpmaorsMp Requeale.Eoc I The City of Temecula hosts a wide array of special events year-round, all adding to its rich quality of life. The Temecula Valley Balloon & Wine Festival, Temecula Fall Car Show, Temecula On Stage and The Temecula Valley International Film & Music Festival have proven to be very effective in getting exposure for Temecula both on a local and national level. The events increase tourism revenue for the City's restaurants, hotels, shopping centers and wineries. Due to the fact that these events promote tourism in Temecula, funding would come from the Economic Development Department budget within the City's General Fund. There will be no commissions paid to any party for the City of Temecula's sponsorships. Temecula Valley Balloon & Wine Festival Staff has received a request from The Temecula Valley Balloon & Wine Festival Association to provide $35,000 for the 2004 Temecula Valley Balloon & Wine Festival. The Festival will be celebrating its 21-year anniversary at Lake Skinner and will be held June 4 - 6, 2004. The 2003 Festival drew approximately 38,000 spectators for the three-day event. The attendance profile is as follows: Los Angeles County 16%, Orange County 12.7%, Riverside County/Inland Empire 57%, San Diego County 12% and other 3%. Headliner entertainment at the 2003 Festival included Blood, Sweat and Tears, Gin Blossoms, Starship and The Edgar Winter Group. The 2003 media outreach included newsletters, rack cards, flyers, posters, print, radio, television, Internet, and cable. A promotional partnership with Vons was also developed for cross -promotional advertising. A sampling of newspaper coverage consisted of The Press -Enterprise, The Californian, San Diego Union -Tribune, North County Times, Los Angeles Times, and San Bernardino Sun. Magazine coverage included Where Magazine Orange County, Inland Empire Magazine, RV Journal, AZ Biz and InnRoom Magazine Orange County. The Festival had over 2.5 million impressions through magazine and newspaper publicity. Out -of -area print advertising included The San Diego Union -Tribune and North County Times and local advertising consisted of The Press -Enterprise and The Californian. A sampling of radio advertising and coverage included KFI, KEARTH, KFROG, KOLA, ARROW, KGB, KLOS, and KABC. Television coverage included KABC, KCBS, KCAL, KNBC, KGTV, KUSI, KFMB/NBC and KNSD. Paid television advertising was contracted with Adelphia and KGTV San Diego. The 2004 Temecula Valley Balloon &Wine Festival event will maintain the same format as the 2003 Festival. The Community Night will be held on Friday, June 0 and will kick-off the Festival with local entertainment and a balloon glow. Saturday and Sunday offers a "Festival within a Festival," with top -name concerts, wine tasting in the Wine Gardens, Kids Faire, Arts & Crafts and Commercial exhibits and the food court. The 2004 marketing/advertising campaign will be comparable to the 2003 campaign. Advertising will include print, network television, cable television, Internet and radio. Part of the advertising/sponsorships with broadcast media will be on -air interviews and special promotions. RSan3%dW man Wr%WNnk:k9kAWdapoft=W Span hip ReaUe .dw 7 In-store marketing displays will be at sponsor stores including Vons and Longs. A media event will be held which will include a choreographed Balloon Glow in Wine Country, and a progressive brunch as news journalists fly over Wine Country. Temecula Fall Car Show & Old Town Cruise Staff has received a request from The Drifters Car Club and P & R Productions to provide city support costs in the amount up to $29,415 for the Vh Annual Temecula Fall Car Show & Old Town Cruise on October 8th & 9th, 2004. This event will serve as a fundraiser with at least $8,000 of the net proceeds directed towards the Temecula Veterans of Foreign Wars (VFW) and the Western Eagle Foundation. The VFW will split the proceeds with The Western Eagle Foundation on a need basis to be determined in October 2004. The event activities will begin on Friday evening with the Old Town Temecula Cruise on Old Town Front Street. There will be a cross section of approximately 600 classic cars, special interest vehicles, hot rods, and custom cars. Following the Friday evening cruise will be headliner entertainment at a location to be determined based on the weather. On Saturday, October 9th, an all day "Show & Shine" will take place and trophies will be awarded at the "Show & Shine" awards ceremony. The event will also offer a 'Treasure Hunt" giant raffle table, music, vendors and food. No alcohol will be served or sold at this event A media day will be held at a location within the City of Temecula prior to the October car show. The 2003 Temecula Fall Car Show served as a fundraiser for the Veterans of Foreign Wars Post 4089 in Temecula, the Boys & Girls Club of Southwest County and Western Eagle Foundation. The event provided $17,821 to the three local charities: $14,821 to the Veterans of Foreign Wars Post 4089 in Temecula, $2,000 to the Boys & Girls Club of Southwest County and $1,000 to Western Eagle Foundation. The attendance at the 2003 Temecula Fall Car Show was estimated at 40,000 people for the day and a half event. P & R Productions staged several activities to enhance the event. On Friday evening, there was a car cruise and an 'oldies" concert, which featured the "Drifters." An all day "Show & Shine" was held on Saturday. The event also offered a 'Treasure Hunt" giant raffle table, music, vendors and food. A Media Day was held on September 27, 2003, at The Promenade Mail in Temecula, which featured a classic car show and entertainment by: The Shirelles, The Del Vikings, The Crests, and The Classic IV. Marketing and publicity included posters, flyers, car/rod and entertainment magazines and their web sights, major newspapers, website (www.pnrevents.com), and radio throughout Southern California. Flyers were mailed and distributed at car shows. Local marketing included newspaper and radio promotion. As a main sponsor, The Press -Enterprise produced the Fall Car Show & Cruise event program and provided many advertising opportunities. In addition, print advertising was also in Neighbors Newspaper, The Californian, San Diego Union Tribune and The Valley News. These publications also produced articles on The Temecula Fall Car Show. Local magazine coverage included Neighbors magazine, Entertainment Round -up, Temecula Bugle and The Country Review. Radio stations promoting the 2003 event included: KOGO, KMYT and KGB, San Diego (a main sponsor) and KATY. nsao3Wdvn,sosWwowockgwoerMsrapoft=04Sp sorehiVRmu" .dw 4 The Drifters Car Club is a California Non Profit Organization as of April 15, 2003. P & R Foundation has filed for non-profit status and will have a 501-3C number soon. Temecula On Staoe Staff has received a request from the Theatre Foundation to provide city support costs in the amount up to $6,500 for the 3rd Annual Temecula On Stage event. The event will be held on Saturday, September 4, 2004 from 6:00 p.m. — 11:00 p.m. on Main Street in Old Town Temecula. The area's top chefs and wine makers will be showcased along with a variety of performance arts including local musicians, vocalists, actors and dancers. The event is expected to draw 550 guests. Marketing and publicity will include print advertising in local magazines and newspapers, posters, flyers, newsletter, website and radio where sponsorships and PSA airings can be obtained, and cable. The event will also be promoted through the use of invitations and "save - the -date" post cards sent to the Theatre Foundation's database. This event will serve as a fundraiser by bringing the Theatre Foundation, a non-profit organization, closer to its goal of raising one million dollars for the Community Theater in Old Town. Currently, the Foundation has raised more than $700,000 toward the theater building. The 2003 Temecula On Stage event had approximately 385 guests in attendance and The Theater Foundation was able to raise over $15,000 for the Old Town Community Theater, which was a 100% increase over last year. Participation included local wineries and microbreweries and specialty food items were prepared and served by chefs from local restaurants. Entertainment rotated between two stages, which offered an "off-Broadway" bistro located in the Temecula Mercantile building. A mini -Broadway review also highlighted the evening of jazz, R & B, and two headliners. Four top bands featuring Sherry Williams, Jon Laskin and vocalist Gino Walker, Zoot Suit Revue and Dr. Feelgood and the Interns of Love performed throughout the evening. Publicity included event flyers, posters, newsletter, postcard, their website (www.temeculaonstage.org , PSA announcements and press releases. Advertising included The Press -Enterprise, Neighbors Magazine, Valley Business Journal, and Valley Living Magazine. Radio advertising was contracted with Clear Channel — KMYT & KGB, and KATY. During the week prior to the event, KATY and KOGO hosted on -air interviews with the entertainers and chefs and promoted the event through ticket giveaways. Temecula Valley International Film & Music Festival Staff has received a request to sponsor the Temecula Valley International Film & Music Festival in the amount of $30,000. This year the event will be held September 8 - 12, 2004 at the Movie Experience 10-plex at Tower Plaza in Temecula. The Festival's subsequent events will be held at locations within the City of Temecula. If locations are held outside the City of Temecula they will be subject to the written approval of the City of Temecula. The 2004 Festival marks the 10'h annual Film Festival presentation and the third edition of the music competition component of the Festival. For five days in September, Temecula will host the marriage of two influential art forms — Film & Music. The best up and coming creative talents in film and music from all over the world will compete for recognition and prizes. IXSaoamdr�mg�Wolnod ftww reportsM aSvo IPRN�doo A 2004 Festival Schedule of Events An all-star mini -parade, a world premiere, a music performance and a post screening party will usher in the 2004 Temecula Valley International Film and Music Festival on September 8, 2004 at the Movie Experience at Tower Plaza. The Festival will include four days of contemporary feature length films, short films, student films, documentaries and animation. Films from North America, South America, Europe, Asia, the Pacific Rim and other regions of the world will be shown. The Festival plans to showcase at least ten area filmmakers' projects. There will also be special presentations by the Rome Independent Film Festival and the American Film Institute. The Saturday All Star MusicFest is an all -day music showcase of fresh new unsigned music talents combined with music performances of headliner acts. New to the 2004 Festival will be the addition of the Film/Music Education Series Initiative, which consists of: • Film/Music Review Competition — Area high school students will be invited to attend screenings and the music competition and will write reviews. • Film/Music Camp for Aspiring Filmmakers & Musicians — A three-day camp during the Festival week wherein participants learn the elements of the music and filmmaking process from film and music industry professionals. • Festival Workshops & Panels will consist of a slate of Writing, Directing, Finance and Distribution workshops. • The Closing Night Gala & Awards Ceremony will be held for film and music on Sunday evening. South Coast Resort & Winery is under consideration for this venue. Awards Lifetime/Career Achievement Awards will be presented at the Closing Night Gala. In recognition of their significant roles in the evolution, growth and success of the Film & Music Festival, the Festival will name two key award categories: The Dan Stephenson Humanitarian Award (for significant contributions to Film/Music, Arts and Education) and The Terry Gilmore Award for Excellence in the Arts (for Acting, Directing, Producing, and Writing). Invitations will be issued to Lifetime Achievement Award Honorees of the past nine years as part of the 10r" Anniversary celebration. Event Organizers The Film Festival will be organized and presented by Cinema Entertainment Alliance. Jo Moulton will serve as the Festival Director. Steve Montal will serve as Film Program Director. Mr. Steve Montal, former American Film Institute's Director of Education & Program Development, will be in charge of the film acquisition and programming. The Special Events Director is Kelly Daniels and the Music Competition Director is Timmy D. Daniels. Marketing Plan Publicity for the 2004 event will include a direct mail campaign to film industry professionals, a public relations campaign to major industry trade publications, and tour and travel publications. The local newspapers and publications, radio and cable will be the Festival's primary target outlets for event coverage. Information speaking engagements with local service organizations, theater, school and civic groups will also be scheduled. OX enTcly manages niftWAWn wppa=" Sponsorship Re ue dw G Local newspapers and a media mix of broadcast, print and outdoor advertising will be scheduled two months before the Festival. Cross promotions with Festival sponsors and advertisers will be utilized. On screen advertising in theaters, posters, free standing inserts or brochures and ticket giveaways are a few of the promotions planned to advertise the Festival. Festival Awareness campaigns such as the Temecula Valley International Film Festival Community Sneak Previews at Miramonte Winery will be further enhanced with the launching of the Festival's Film/Music Education Series Initiatives with two programs that will involve the youth/area high school and college students. The Festival will continue to participate in industry trade shows and will also provide promotional materials to be distributed at tourism trade shows that the City and Chamber participate in. 2003 Festival Publicity and Highlights The 2003 Festival attracted approximately 8,000 theater guests. Media coverage and media hits from print and the Internet were very extensive and ranged from local, regional, national and international coverage. This can be attributed to the following: partnership with new sister festival, Rome Independent Film Festival, alliances with the Los Angeles Film School and American Film Institute, Fender Music and Fuji Film as well as prominent music and movie personalities who tapped into the ethnic market and age markets to establish greater media interest. The 2003 Festival publicity included flyers, posters, Internet, press releases, radio, print media and cable television. Entertainment industry press and local, national and international media covered the Festival. A sampling of print media included: North County Times, San Diego Union Tribune, Los Angeles Times, The Press Enterprise, The Californian, Orange County Register and the Hollywood Reporter. Radio coverage included live remotes, interviews, and mentions by: KATY, FROGGY, KOLA, KOGO (San Diego) and KGB (San Diego) as well as other stations. The Festival received approximately 15,000,000 print, broadcast and Internet impressions worldwide. The Festival received over 400 film submissions, 109 of which were selected and screened before an audience. The Music Competition selected 12 artists and bands from a field of over 150. Over 200 filmmakers, musicians, producers, directors, writers, judges, casts and crews participated in the festivities. Awards Gala honorees included Etta James, John Spencer, Diane Ladd, Professor Howard Suber and AC Lyles. The winner of the International Jury Award for Best Feature Film, Killing the Dream, will be screened at the Rome Independent Film Festival in February, 2004. The Film Festival provides many economic benefits to the community. The Festival's effectiveness is measured by the filmmakers and musicians who attend the event. Through the exposure of a Film & Music Festival, Temecula is considered as a viable filming destination for the filmmaker's films, commercials, and television projects as well as forum for recording industry talents. The Festival's commitment to "Shop Temecula First" resulted in the Festival contributing $75,000 to the community through using local hires and vendors. Hotel stays by Festival participants averaged three nights. In addition, there is an increase in revenue for the City's restaurants and shopping centers while the Film Festival takes place. There will be no commissions, consultant fees and/or salaries paid to any party from the City of Temecula's sponsorship. hSan31dW men89MWdn1-kg1AgendsmPR=N Sp WmNp Rmumft.dm R FISCAL IMPACT: Adequate funds for the Temecula Valley Balloon & Wine Festival have been included in the FY 2003-04 Operating Budget (Economic Development line item, account #001-111-999-5266) for the recommended sponsorship amount of $35,000. In addition, the logistical support costs is estimated at $865, and funds are available in the Public Works Budget. Adequate funds for the Temecula Valley International Film & Music Festival have been included in the FY 2003-04 Operating Budget (Economic Development line item, account #001-111-999- 5266) for the recommended sponsorship amount of $30,000. City -support costs of $29,415 for the Temecula Fall Car Show & Old Town Cruise will be budgeted in the FY2004-05 Operating Budget of the various support departments. City -support costs of $6,500 for Temecula On Stage will be budgeted in the FY2004-05 Operating Budget of the various support departments. ATTACHMENT (S): 1. Temecula Valley Balloon & Wine Festival Attachment A — Sponsorship Benefits Attachment B — 2004 Event & Media Promotions Attachment C — 2004 Budget and Financial Statements Attachment D — 2003 Marketing Plan and Budget Attachment E — Sponsorship Agreement 11. Temecula Fall Car Show and Old Town Cruise Attachment A — Sponsorship Benefits Attachment B — Estimated City Support Services and Costs Attachment C — 2004 Event & Media Promotions Attachment D — 2004 Budget Attachment E — 2003 Fall Car Show Recap Attachment F — Sponsorship Agreement III. Temecula On Stage Attachment A — Sponsorship Benefits Attachment B — Estimated City Support Services and Costs Attachment C — 2004 Event & Media Promotions Attachment D — 2004 Budget Attachment E — 2003 Temecula On Stage Recap Attachment F — Sponsorship Agreement IV. Temecula International Film & Music Festival Attachment A - Sponsorship Benefits Attachment B— 2004 Event & Media Promotions Attachment C — 2004 Budget Attachment D — 2003 Financial Audit Attachment E - 2003 Temecula Valley Film & Music Festival Recap Attachment F — Advertising Agreement Man3kity mana9eAWdnwkgN4antlamMft12006 SW.Np ReQueafa.A 7 TEMECULA VALLEY BALLOON & WINE FESTIVAL I. TEMECULA VALLEY BALLOON & WINE FESTIVAL Attachment IA Sponsorship Benefits WSen3ldN manageAWdnckg'AgendampgrtsMN SpWwrsNp Reepoefa dw 2004 Premier Sponsor $35, 000 (Only one Premier Sponsorship available) 1. Identification as Premier Sponsor in all Festival materials 2. Exclusivity in Premier Sponsor's field 3. Full page, color ad in Festival program 4. Inclusion of logo in all Festival print advertising 5. Announcements in all Festival paid radio and newspaper advertising 6. Sponsor representative interviewed on projected radio remote broadcast 7. Right to use Festival logo on Premier Sponsor's materials (with Festival advance approval) 8. Representative introduced from stage and invited to speak several times during Festival 9. Four signs or banners on -site at event (Sponsor to provide) 10. Separate display tent in high -traffic area 11. Access to VIP Hospitality Tent for twenty guests 12. Linking of Premier sponsor's web site to Festival site 13. Recognized in Festival newsletter 14. Recognized in at least ten Festival news releases to general media 15. Sponsor's name in Festival brochure 16. Forty adult Festival tickets 17. Twenty parking passes 18. Invitation to Sponsor Appreciation Dinner for twelve people 19. Thirty sets of Official Festival souvenir merchandise Attachment IB 2004 Event & Media Promotions OSanMdW manapertWdnkkgftendareportUU04 Sp wmNp Repua ,dw Ax... p r/a.tw. imiuu 21 st Annual Temecula Valley Balloon & Wine Festival June 4, 5 and 6, 2004 Media Coverage and Advertisentents TEMECULA VALLEY BALLOON & WINE FESTIVAL O`L'ENNIE`W A multi -media marketing program will be used for the 2004 Temecula Valley Balloon and Wine Festival that includes: ❑ Newspaper Advertising in the Inland Empire and San Diego County ❑ Radio Advertising in Los Angeles, Orange, and San Diego Counties, and the Inland Empire ❑ Cable Advertising in Los Angeles, Orange County, and Riverside County ❑ Major Network/ABC TV and San Diego Channel promotions in San Diego County ❑ Publicity and public relations resulting in coverage in West Coast/Regional Magazines (such as Westways, AZ Biz) as well as Southern California Newspapers, Television (ABC, NBC, CBS AND KTLA news broadcasts) and radio PSA's ❑ Media Event — To include a choreographed Balloon Glow in Wine Country, and a "progressive brunch" as news journalists fly over Temecula's Wine Country. Invitations will be mailed in February 2004. ❑ Media Kits —The Festival and Melody's Ad Works is developing 20-30 unique media kits designed to create a lasting impression and distributed to key journalists and broadcasters. ❑ Rack Cards distributed throughout Temecula, Wine Country and surrounding areas, also through City/Chamber tourism conventions ❑ Flyers distributed throughout Southwest Riverside County o In-store marketing displays at sponsor stores (Vons & Longs) ❑ Concierge marketing to San Diego County resorts ❑ Internet tie-ins 28475 Old Town Front Street, Suite G pTemecula, California 92590 p (909) 676-6713 g909) 676-5921 Fax 21 st Annual Temecula Valley Balloon & Wine Festival June 4, 5 and 6, 2004 d db„{n fil ,l, .. "Ilion PRINT ADVERTISING 1. San Diego Union Tribune 2. Inland Empire Press -Enterprise 3. North County Times 4. The Californian NETWORK TELEVISION KGTV-10 — SAN DIEGO - ABC SAN DIEGO CHANNEL.COM CONTEST — 5/1/04-5/31/04 CABLE TELEVISION: In 2003 the Festival had a cross channel sponsorship with Adelphia in which the Festival received over 200 thirty-second commercials per week for three weeks on cable networks broadcasting in Los Angeles County, South Orange County and the Inland Empire/Temecula area. This will be pursued again. INTERNET: The Festival maintains a website that carries event information and entertainment schedules. In 2003 it was linked to radio and television stations covering the Festival including KFI 640 in Los Angeles and KOGO in San Diego. The San Diego Channel 10 web link included teases throughout a four week campaign, banner ad and contest, plus link to Festival website. 2002 and 2003 Festivals were a featured event for two weeks prior to the Festival on AOL's DIGITAL CITY LA. The Festival was ranked one of the top 10 hits on AOL's Digital City ahead of the Jay Leno Show. This will be pursued again. RADIO ADVERTISING: Radio Advertising in most cases includes Internet tie-ins with the Radio Stations Event Calendars and will be conducted for two to three weeks on most stations. LOS ANGELES/ORANGE COUNTY MARKET ADVERTISING ❑ ARROW 93.1 FM* ❑ KABC AM* ❑ K-EARTH 101 * ❑ KFI — AM 640* ❑ KLOS 95.5 FM* 28475 Old Town Front Street' Suite C )tTemeeula, California 92590 l, (909) 6 76-6 713 K909) 676-5921 Fnn 21st Annual Temecula Valley Balloon & Wine Festival B June 4, 5 and 6, 2004 .1 ,\'nn )rrt Jn Ana..-aMmr INLAND EMPIRE ❑ Froggy 92.9 FM* ❑ KFROG 95.9 and Kfrog in Victorville* ❑ MY 94.5 FM* ❑ KGBB FM* ❑ KOLA 99.9 FM* SAN DIEGO COUNTY ❑ KOGO* ❑ MY 94.1 FM* ❑ KGB FM *Stations linking websites to the Festival and carrying the Festival on their website's calendar of events. 28473 Old Town Front Street, Suite G )tTemecula, California 92590 a (909) 676-6713 N909) 676-5921 Fa ��' 21 st Annual _� Temecula Valley MA Balloon & Wine Festival B n June 4, 5 and 6, 2004 ixte Media Events and Interviews: • Melody's Ad Works, Inc. will work closely with the Festival and regional media to develop media events, on air interviews and television broadcasts. Where possible we will also work with the local tourism attractions (i.e., ballooning, golf, wine country, resorts, and Old Town Temecula) to expand the coverage from such entities. In 2003, the Festival's Award -Winning news stunt generated three weeks of television coverage for the Festival on ABC, KCAL AND CBS stations in Los Angeles, as well as coverage on ABC-KGTV San Diego and KNSD. This event included 20 skydivers jumping from hot air balloons 20 days before the festival. It was done in cooperation with the Temecula Winegrowers Association that established several special dining activities for broadcaster and chef Mario of KCBS/KCAL. Chef Mario aired an additional three segments on Wine Country throughout the summer as a result of the Festival contacts. The Festival was also included as a Whistle Stop tour for the Outdoor Channel, which airs several times throughout the year. • Media Event for 2004 — To include a choreographed Balloon Glow in Wine Country, and a "progressive brunch" as news journalists fly over Temecula's Wine Country. Invitations will be mailed in February 2004. • Media Kits —The Festival and Melody's Ad Works is developing 20-30 unique media kits designed to create a lasting impression and distributed to key journalists and broadcasters. • Part of all advertising/sponsorships with broadcast media is on -air interviews and special promotions. 28475 Old Town Front Street, Suite C AtTentecula, California 92590 1t (909) 676-6713 g909) 676-5921 Fax May 1, 2003 City of Temecula Jim O'Grady, Assistant City Manager 43200 Business Park Drive Temecula, CA 92590 Dear Jim: The Temecula Valley Balloon and Wine Festival would like to again thank the City of Temecula for its support of the festival. Each year the city has assisted the Festival with temporary logistical support of traffic control signs and devices. The utilization of these items has been invaluable in assisting with public safety during the festival. With the 2003 Festival just a little over a month away, we are again seeking the permission and support of the City of Temecula to temporarily utilize the traffic safety signs and devices as listed below: • 250 Traffic Cones • 150 A Frame Barricades • 6 Barricades with "Road Closed" signs • Portable Yellow Flashing Caution units • 12 Stop signs • 4 hand held stop/slow sign paddles • 2 portable light towers • Portable Red flashing caution units • Signs: 4 No Left, 2 No Right, 2 Merge, Closed 12 No Parking, 6 Road • Misc. material: Caution tape, earplugs, gloves, etc. Thank you and if you have any questions, please feel free to contact Kevin at 909-678-4730 or Carol at 909-676-6713. Sincerely, Kevin Jeffries Carol Popejoy-Hime Public Safety Chairman Executive Director Attachment IC 2004 Budget and Financial Statements X%San3krtvmna9anwdnkkpwaanaare ftVOoaSWsorsNc R"a . a TEMECULA VALLEY BALLOON WINE FESTIVAL ASSOCIATION FINANCIAL STATEMENTS JUNE 30, 2003 PREPARED BY SHAFER & MACRAE, CPAs CERTIFIED PUBLIC ACCOUNTANTS TEMECULA, CALIFORNIA Richard A. Shafer Douglas C. MacRae Shafer M MacRae CERTIFIED PUBLIC ACCOUNTANTS 41877 Enterprise Circle North • Suite 130 Temecula, CA 92590 To the Board of Directors Temecula Valley Balloon Wine Festival Association Temecula, CA (909) 296-0785 Fax: (909) 296-0789 We have compiled the accompanying statement of financial position for Temecula Valley Balloon Wine Festival Association (a non-profit organization) as of June 30, 2003, and the related statements of activities and cash flows for the year then ended in accordance with Statements of Standards for Accounting and Review Services issued by the American Institute of Certified Public Accountants. A compilation is limited to presenting in the form of financial statements information that is the representation of management. We have not audited or reviewed the accompanying financial statements and, accordingly, do not express an opinion or any other form of assurance on them. December 22, 2003 TEMECULA VALLEY BALLOON WINE FESTIVAL ASSOCIATION STATEMENT OF FINANCIAL POSITION JUNE 30, 2003 ASSETS CURRENT ASSETS Cash $ 319,476 Accounts receivable, net of allowance 168,284 Inventory 11,140 Prepaid Insurance 8,479 TOTAL CURRENT ASSETS 507,379 LAND, BUILDINGS AND EQUIPMENT, net 2,096 TOTAL ASSETS $ 509,475 LIABILITIES AND NET ASSETS CURRENT LIABILITIES: Accounts payable and accrued expenses $ 258,157 TOTAL LIABILITIES 258,157 NET ASSETS: Unrestricted 251,318 TOTAL NET ASSETS 251,318 TOTAL LIABILITIES AND NET ASSETS $ 509,475 See accompanying accountants' compilation report. TEMECULA VALLEY BALLOON & WINE FESTIVAL STATEMENT OF ACTIVITIES FOR THE YEAR ENDED JUNE 30 2003 REVENUE Contributions Admissions Concessions and other support TOTAL REVENUE EXPENSES Festival costs General and administrative TOTAL EXPENSES INCREASE IN NET ASSETS NET ASSETS, beginning of year NET ASSETS, end of year See accompanying accountants' compilation report. $ 125,950 308,627 369,824 573,651 175,288 748,939 55,462 195,856 $ 251,318 TEMECULA VALLEY BALLOON WINE FESTIVAL ASSOCIATION STATEMENT OF CASH FLOWS FOR THE YEAR ENDED NNE 30 2003 CASH FLOWS FROM OPERATING ACTIVITIES: Increase in net assets $ 55,462 Adjustments to reconcile change in net assets to net cash provided by operating activities: Depreciation 1,336 (Increase)/decrease in: Accounts receivable (77,434) Prepaid expenses 789 Inventory (436) Increase/(decrease) in: Accounts payable and accrued expenses 70,268 NET CASH PROVIDED BY OPERATING ACTIVITIES 49,985 CASH FLOWS FROM INVESTING ACTIVITIES Payments for land, buildings and equipment NET CASH PROVIDED BY INVESTING ACTIVITIES CASH FLOWS FROM FINANCING ACTIVITIES Payments on notes payable NET CASH PROVIDED BY FINANCING ACTIVITIES NET INCREASE (DECREASE) IN CASH CASH, beginning of year CASH, end of year Interest expense im 269,491 $ 319,476 E See accompanying accountants' compilation report. TEMECULA VALLEY BALLOON WINE FESTIVAL ASSOCIATION NOTES TO FINANCIAL STATEMENTS NOTE I — Nature of Activities and Summary of Significant Accounting Policies Nature of Activities Temecula Valley Balloon Wine Festival Association (the Association) was organized in 1991. The Association is a nonprofit organization and is dedicated to enhancing the charitable, cultural, educational and economic development of the region. The Association's support comes primarily from admission and concession fees related to the festival and from contributions. Basis of Accounting The financial statements of the Association have been prepared on the accrual basis of accounting and accordingly reflect all significant receivables, payables and other liabilities. Basis of Presentation Financial statement presentation follows the recommendations of the Financial Accounting Standards Board in its Statement of Financial Accounting Standards (SFAS) No. 117, Financial Statements of Not -for -Profit Organizations. Under SFAS No. 117, the Organization is required to report information regarding its financial position and activities according to three classes of net assets: unrestricted net assets, temporarily restricted net assets and permanently restricted net assets. The Association has no permanently or temporarily restricted net assets. Use of Estimates The preparation of financial statements in conformity with generally accepted accounting principles requires management to make estimates and assumptions that affect certain reported amounts and disclosures. Accordingly, actual results could differ from those estimates. Revenue Reco nig tion Contributions received are recorded as unrestricted, temporarily or permanently restricted net assets, depending on the nature of the restriction. When a restriction expires (that is, when a stipulated time restriction ends or purpose restriction is accomplished), temporarily restricted net assets are reclassified to unrestricted net assets and reported in the statement of activities as net assets released from restrictions. The Association does not have any permanently restricted net assets at June 30, 2003. TEMECULA VALLEY BALLOON WINE FESTIVAL ASSOCIATION NOTES TO FINANCIAL STATEMENTS NOTE 1— Nature of Activities and Summary of Significant Accounting Policies (continued) Contributed Services The Association receives a substantial amount of donated services in carrying out the Association's purpose. Approximately 10,000 hours of donated services were received during the year ended June 30, 2003. These services were not recognized in the financial statements because they did not meet the criteria for recognition under SFAS No. 116. Income Taxes The Association is exempt from federal taxes under Internal Revenue Code Section 501(c)(4). Cash and Cash Equivalents Cash and cash equivalents (when existing) include all monies in banks and highly liquid investments with maturity dates of less than three months. The carrying value of cash and cash equivalents approximates fair value because of the short maturities of those financial instruments. Inventory Valuation Inventories are stated at the lower of cost or market determined by the specific identification method. Property Equipment and Leasehold Improvements Acquisitions of property and equipment in excess of $500 are capitalized. Property, equipment and leasehold improvements are carried at cost if purchased or at estimated fair value if donated to the Association. Depreciation is provided on the straight-line method over the estimated useful lives of the individual assets. Equipment 7 years Furniture and fixtures 7 years Leasehold improvements 10 years Vehicles 5 years TEMECULA VALLEY BALLOON WINE FESTIVAL ASSOCIATION NOTES TO FINANCIAL STATEMENTS NOTE 2 — Cash The total cash held by the Association at June 30, 2003 includes $273,126 in monies that are deposited at California Bank & Trust and are not covered by the FDIC. It is the opinion of management that the solvency of the referenced financial institution is not of particular concern at this time. NOTE 3 — Property and Equipment Property and equipment at June 30, 2003, consisted of the following: Furniture and equipment Less: accumulated depreciation $ 25,396 ( 23,300) $ 2.096 Depreciation expense in the amount of $1,336 was recorded in the year ending June 30, 2003. NOTE 4 —Operating Lease Commitment The Association leases its office facility under a non -cancelable operating lease, which expires March 31, 2004 with monthly rents in the amount of $630. Rent expense for the year ended June 30, 2003 was $7,560. Temecula Valley Balloon & Wine Festival Profit & Loss Budget Overview Accrual Basis July 2003 through June 2004 Jul '03 - Jun 04 Ordinary Income/Expense Income 4100 - Sponsor income 120,000.00 4150 - Program sales 1,200.00 4200 - Admissions income 4220 - Outside ticket sales 41,000.00 4230 - RV ticket sales 27,000.00 4235 • Friday admissions 14,000.00 4240 - Saturday ticket sales 128,000.00 4250 - Sunday ticket sales 42,500.00 4280 - Vendor Discount Ticket Sales 1,500.00 Total 4200 - Admissions income 254,000.00 4300 • Balloon income 4320 - Corporate balloons 850.00 Total 4300 • Balloon income 850.00 4400 • Beverage income 4415 - Beer/Wine 168,000.00 4430. Ice 1,300.00 Total 4400 - Beverage income 169,300.00 4500 - Commercial court income 4510 - Entry fees 47,000.00 Total 4500 - Commercial court income 47,000.00 4600• Food court income 4610 - Entry fees 32,000.00 Total 4600 - Food court income 32,000.00 4650 - Parking income 24,000.00 4655 - Kids Fare 4657 • Underwriting 5,000.00 4658 • Entry Fees 3,000.00 Total 4655 - Kids Fare 8,000.00 4700 • Souvenir income 42,000.00 4810 - RV Commission 1,800.00 4900 - Arts and crafts income 4910 - Entry fees 18,000.00 Total 4900 - Arts and crafts income 18,000.00 Total Income 718,150.00 Expense 5000 - Operating expense 5010 - Bank charges and fees 600.00 5015 - Copy machine 2,650.00 5025 - Dues 2,500.00 5030 - Equipment repairs 150.00 5035 - Insurance -liability 25,000.00 5045 • Lease I rent 10,000.00 5050 - Licenses & permits 100.00 5055 - Mileage 400.00 5060 - Postage 7,514.00 5065 - Printing 1,500.00 5070 - Seminars & travel 5,000.00 5072 - Travel Expenses 3,000.00 5080 - Supplies 5,500.00 5082 • Taxes 19,000.00 5085 - Telephone / office expense 6,000.00 Total 5000 - Operating expense 88,914.00 Page 1 Temecula Valley Balloon & Wine Festival Profit & Loss Budget Overview Accrual Basis July 2003 through June 2004 5100 • Payroll expense 5110 - Wages 5115 - Bonus & Commisions 5120 • Payroll tax expense 5125 - Employee benefit 5130 • Workman's compensation 5135 - Temporary Staffing Total 5100 - Payroll expense 5200 • Board expense 5210 • Supplies 5220 • Meetings 5230 • Shirts Total 5200 - Board expense 5300 • Donation expense 5310 - M.H.S. Baseball Program 5320 - Volunteer Fire Dept. Total 5300 • Donation expense 5400 - Command expense 5410 - Food & beverages 5440 • Supplies 5450 - Telephone Total 5400 - Command expense 5500 • Facilities 5515. Fencing 5520 Fuel 5525 - Electrical 5530 - Golf carts 5535 - Light towers 5550 - RV's & modulars 5555 - Signage 5560 - Equipment rental 5565 - Storage bins 5570 • Supplies 5575 • Tents 5580 - Toilets 5585 - Trash/Clean-Up Total 5500 - Facilities 5700 - Marketing expense 5715 - Flyers 5722. Media souvenirs 5725 • Marketing expense -other 5730 • Marketing supplies 5732 • Postage 5735. Print marketing 5740 • Program 5745 - Radio 5750 - Marketing Firm 5755 - Brochure 5757 • Web -Site 5760 - Video 5765 - Assorted Services Total 5700 - Marketing expense 5800 - Professional fees 5810 - Accounting 5820 - Auditing Total 5800 - Professional fees Jul'03 -Jun 04 45,000.00 4,000.00 5,000.00 2,500.00 1,200.00 15,000.00 72,700.00 300.00 500.00 286.00 1,086.00 7,000.00 3,000.00 10,000.00 2,000.00 500.00 2,500.00 5,000.00 12,000.00 2,100.00 21,000.00 12,000.00 9,000.00 5,000.00 3,000.00 1,500.00 3,000.00 300.00 21,000.00 12,500.00 8,000.00 110,400.00 1,000,00 2,000.00 1,000.00 1,400.00 1,500.00 4,500.00 15,000.00 39,000.00 25,500.00 1,500.00 4,000.00 1,200.00 3,000.00 100,600.00 1,500.00 5,500.00 7,000.00 Page 2 Temecula Valley Balloon & Wine Festival Profit & Loss Budget Overview Accrual Basis July 2003 through June 2004 5900 • Public safety 5910 • Highway patrol 5920 - Security 5940 - Sheriffs 5950 - Supplies Total 5900 - Public safety 6000 - Sponsor expense 6040 - Sponsor Awards Total 6000• Sponsor expense 6100 - Volunteer 6110•Food 6120 - T-shirts 6130 - Printing Total 6100 - Volunteer 6200 - Admissions expense 6210 - County fee - parking 6215 • County fees - tickets 6220 - Entry refund 6270 - Ticket printing Total 6200 - Admissions expense 6300 - Balloon expense 6310 • Accomodations 6320 - Show -up incentives 6340 - Fuel 6390 • Tethered balloons Total 6300 - Balloon expense 6400 - Beverage expense 6410 - ABC license 6415 - Beer 6420 - Beverage supplies 6435 - Ice Total 6400 - Beverage expense 6600 - Entertainment expense 6610 - Entertainment Backline 6620 - Producer/Booking Agent 6700 - Main backstage supplies 6710 - Accommodations 6730 - Food 6770 • Sound & Lights 6780 - Stages Total 6700 - Main backstage supplies 6900 - Entertainer acts 6910 - Kids Faire 6920 - Main stage 6930 - Wine stage Total 6900 - Entertainer acts Total 6600 - Entertainment expense 7300-Food court expense 7340 - Health Permit Total 7300 Food court expense 7500 . Parking 7510 - Supplies 7520 - Cones Total 7500 - Parking Jul'03 -Jun 04 2,000.00 25,000.00 20,000.00 150.00 47,150.00 5,000.00 5,000.00 3,000.00 2,200.00 2,000.00 7,200.00 7,000.00 12,500.00 250.00 2,400.00 22,150.00 7,000.00 3,200.00 2,500.00 3,000.00 15,700.00 300.00 11,000.00 700.00 4,000.00 16,000.00 5,000.00 7,500.00 8,000.00 3,500.00 7,000.00 11,000.00 29,500.00 3,200.00 78,000.00 6,000.00 87,200.00 129,200.00 1,100.00 1,100.00 250.00 600.00 850.00 Page 3 Temecula Valley Balloon & Wine Festival Profit & Loss Budget Overview Accrual Basis July 2003 through June 2004 Jul'03 -Jun 04 7600 - Souvenir expense 7620 - Inventory purchases 28,000.00 7640 - Supplies 1,000.00 Total 7600 • Souvenir expense 29,000.00 7700 - VIP expense 7720 - Food 2,500.00 7740 - Supplies 600.00 Total 7700 - VIP expense 3,100.00 7800 • Wine tasting venue expense 7810 - Glasses - plastic 300.00 7815 - Glasses -tasting 7,200.00 7860- Tickets 500.00 7870 • Wine 38,000.00 Total 7800 • Wine tasting venue expense 46,000.00 Total Expense 718,150.00 Net Ordinary Income 0.00 Net Income 0.00 Page 4 Attachment ID 2003 Marketing Plan and Budget gSan3kay manag&MdneQ\4pendampo \2. Sppn hp Reque .dm T JV.l dys Ad Works TEMECULA VALLEY BALLOON AND WINE FESTIVAL 2003 2003 PRINT MEDIA COVERAGE Over 130 publications throughout Southern California were targeted. Major metro newspapers and monthly publications received media kits that included CDs of press releases and photos, hard copies of press releases and contact sheets of photos. This contact list received two separate mailings beginning in January with calendar/event notices and then three weeks before the Festival with press kits. Public Relations Monthly publications received calendar notices in January, and follow up press releases Marketing three months before the event. Local monthly publications also received entertainment lineups and information for both the May and June issues. Promotions Weekly and daily newspapers received monthly news releases beginning in January. Six weeks prior to the event the same publications received weekly releases. Press kits with all articles, entertainment schedules, photos and a CD with all information were assembled and mailed four weeks prior to the event. 21705 Como Street Wildomar, CA 92595 Phone: (909) 556-1721 hha: (909) 678.5467 Message: (909) 678.1456 Mad: Melsads@aol.com Website: Ibmeculaedifomia.com (Poster contest and vendor application press announcements were issued and printed in the fall of 2002) The results: NEWSPAPERS LOCAL: PRESS -ENTERPRISE Circulation 164,603 daily 171,833 Sunday The Press -Enterprise began coverage of the 2003 Festival October 15, 2002, and continued monthly coverage through June 9, 2003. Run dates of articles included: 10/ 13/02, l 1 /7, 02, 11 / 10/02, 11 /20/02, 1 1 / 10/02, 1 /22/03, 3/6, 4/ 13, 4/ 19, 5/9, 5/ l I, 5/ 17, 5/22, 5/29, 6/5, 6/6, 6/8, 6/9 THE CALIFORNIAN Circulation 14,798 Coverage began 10/23/02 and continued monthly through June 9. Run dates of articles included: 10/23/02, 10/30/02, 12/9/02, 12/20/02, 2/28/03, 3/7/03, 4/ 16/03, 4/ 19/03, 4/25/03, 5/ 17/03, 5/23/03, 5/25103, 6/4/03, 6/7103, 6/8/03, 6/9/03 Page I JVee dys Ad Works Public Relations Marketing Promotions 21705 Como Street Wildomar, CA 92595 Phone: (909)556.1721 Fax: (909) 678-5467 Message: (909) 678-1456 4Mad: Melsads@aol.com Website: T meculacalifomia.com SAN DIEGO UNION -TRIBUNE Circulation 276,603 Coverage began 5/18/03 NORTH COUNTY TIMES Circulation 253,732 Coverage began 4/ 16/03 run dates included: 5/25, 6/4, 6/7, 6/8, 6/9 ADDITIONAL NEWSPAPER COVERAGE: Anza Valley Outlook 1,500 Yucaipa News Mirror 6,500 The Barstow Desert Dispatch 8,000 San Diego Transcript 10,000 San Diego Dispatch/At Ease 10,000 Desert Sun 52,213 Victor Valley Daily Press 26,056 Inland Valley Daily Bulletin 100,000 San Bernardino Sun 100,220 Neighbors 17,000 Rancho News 13,334 Temecula Valley News 6,000 Old California Gazette 100,000 Los Angeles Times four dates, two sections each 1,164,348 The Valley Business Journal 1 2,000 San Diego Business Journal 12,000 Highland Community Newspapers 12,000 Idyllwild Town Crier 4,100 Claremont Courier 4,885 San Diego International News/Japanese 10,000 Los Angeles Daily Breeze 1 1 1,297 Sun City Sun 3,084 Business Press 10,000 Total newspaper impressions 2,511,503 MAGAZINE COVERAGE: RV Journal Inland Empire Magazine Inland Empire Family Magazine InnRoom Magazine/O.C. Hotel publication Where Magazine Orange County AZ Biz (Arizona business publication) Page 2 ivelodys TEMECULA VALLEY Ad Works BALLOON AND WINE FESTIVAL PRINT ADVERTISING SCHEDULE CALIFORNIAN & NORTH COUNTY TIMES — CIRCULATION 253, 752:) SUNDAY, 5/18/03 '/. PAGE ALL RUNS THURSDAY, 5/22/03 FRIDAY, 5/23/03 SUNDAY, 5/25/03 WEDNESDAY, 5/28/03 THURSDAY, 5/29/03 FRIDAY, 5/30/03 SATURDAY, 5/31/03 SUNDAY, 6/1/03 WEDNESDAY, 6/4/03 THURSDAY 6/5/03 FRIDAY, 6/6/03 SATURDAY, 6/7/03 Public Relations SUNDAY, 6/28/03 THANK YOU AD — CALIFORNIAN ONLY SCOUT — CAMP PENDLETON - A publication of NC Times Marketing THURSDAYS, 5/29, 6/5 Promotions PRESS -ENTERPRISE: SUNDAY, MAY 18 WEDNESDAY, MAY 21 FRIDAY, MAY 23 SATURDAY, MAY 24 SUNDAY, MAY 25 WEDNESDAY, MAY 28 FRIDAY, MAY 30 SATURDAY, MAY 31 SUNDAY, JUNE I WEDNESDAY, JUNE 4 FRIDAY, JUNE 6 21705 Como Street Wildomar, CA 92595 Phone: (909) 556-1721 Fax: (909) 678.5467 Message: (909) 678.1456 E-Ma0: Melsads@aol.com Website: TbmeculacAfomia.com SAN DIEGO UNION -TRIBUNE: SUNDAY, MAY 18 TW SUNDAY, MAY 29TH THURSDAY, JUNE 5TH TEMECULA VALLEY NEWS FRIDAY, JUNE 6 INLAND EMPIRE MAGAZINE MAY, 2003, ISSUE THE GUIDE/ENTERTAIN FULL RUN THE GUIDE/ENTERTAIN FULL RUN FULL RUN THE GUIDE/ENTERTAIN FULL RUN NORTH COUNTY NORTH COUNTY 1/3 PAGE/COLOR Page 3 Jt.l dys Ad Works Public Relations Marketing Promotions 21705 Como Street Wildomar, CA 92595 Phone: (909) 556-1721 Fax (909) 678-5467 Message: (909) 6781456 E-Mail: Melsa&@aol.com Website: 9bmeculacalifonnia.com RADIO ADVERTISING: MEDIA Audience RUN DATES DESCRIPTION ARROW 505700 6/3-6/6/03 Commercials KABC 600600 5/27-6/2 Commercials KEARTH 825800 5/31-6/6 Commercials Contest and website KFI Radio 1018100 5/27,5/28, 6/3-6/7 Commercials Live remote/Melinda Lee, 20 live mentions KFROG 171400 5/22-5/26-6/7 Commercials KGB 190800 5/22-6/7 Commercials FROGGY Local 5/21-6/7 Commercials & Giveaways KLOS 492200 5/26-6/2 Commercials Website KOGO 336700 5/26-6/8 21 Commercials/1 Olive mentions website My 94.1 336800 5/26-6/7 30 commercials/live mentions website KOLA 137600 5/27-6/7 87 Commercials & giveaways website MY 94.5 Local 5/26-6/7 20 Ticket Giveaways/41 commercials website KGBB Local 5/26-6/7 30 Ticket Giveawa s/41 commercials 01Al1UN JAi bUN MON TUES WED THU FRI KILOS 4 10 4 4 4 4 4 KFI 7 7 6 6 6 6 6 KFI — Melinda lee r 3 3 3 3 3 3 3 KEARTH 3 7 7 7 8 7 7 KCBS ARROW 3 3 3 3 3 KABC 2 L.A. TOTAL 19 26 23 23 24 23 22 INLAND EMPIRE KOLA (2 weeks) 5 5 9 9 9 9 20 KFROG (1 week) 10 10 9 9 9 9 9 FROGGY (2 weeks) 10 10 11 11 11 12 12 KOGO (2 weeks) 4 4 7 7 7 7 9 KGBB (2 weeks) 6 4 5 7 7 3 9 Inland Empire total 35 33 41 43 43 40 59 SAN DIEGO KGB (2 weeks) 2 2 2 2 2 2 2 KOGO (2 weeks) 6 4 4 4 4 4 6 Page 4 _�W6 dys Ad Works MY 94.1 2 2 7 7 7 7 7 AIRWATCH 2 1 1 1 1 2 San Diego Total 12 8 14 14 14 14 17 RADIO INTERVIEWS/LIVE BROADCASTS ❑ KOGO FM RADIO -news ❑ KGB FM RADIO — news ❑ K-MY94 FM RADIO - news ❑ KFI 640 — LIVE BROADCAST AT FESTIVAL/MELINDA LEE KOLA 99.9FM LIVE REMOTE FROM FESTIVAL, JUNE 8, 2003 TELEVISION PAID ADVERTISING ADELPHIA May 24-June 6, 2003 100 Cross channel promotions Public Relations per market/subscriber area included Beverly Hills, San Fernando Valley, Hermosa and Marketing Manhattan Beach, Ventura, Thousand Oaks, Arcadia, Temecula, Hemet, Chino, Promotions Diamond Bar, Anaheim, Brea, Yorba Linda and South Orange County 170 commercials in Temecula/Murrieta subscriber area. Networks included: ESPN, TNT, NICK, AEN, USA KGTV-10 —SAN DIEGO -ABC SAN DIEGO CHANNEL.COM CONTEST — 5/1/03-5/31/03 COMMERCIAL SCHEDULE 16 SPOTS, Morning news 5-9 a.m., 11-12 n midday run 6/2-6/6/03 Tuesday, 6/3/03 Live interview/in studio Tuesday, Oprah Winfrey time slot commercial Wednesday, after NBA Finals game, commercial 21705 Como Street COVERAGE Wildomar, CA 92595 Included 13 news spots on morning, afternoon and prime time news. Phone: (909) 556-1721 Nhx: (909) 678.5467 Message: (909) 678-1456 E-Mail: Melsads@aol.com Website: lbmeculacal fornia.00m Page 5 jVel dy- s Ad Works Public Relations Marketing Promotions 21705 Como Street Wildomar, CA 92595 Phone: (909) 556.1721 Fax: (909) 678-5467 Message: (909) 678.1456 F,Mail: Melsads@aol.com Website: l6meculacalifomia.com • KABC, LOS ANGELES — May 16th skydive, and June 6th • KCBS, LOS ANGELES — June 6th, 7th • KCAL, LOS ANGELES — Mario Martinolli segment • KCBS, LOS ANGELES, June 4th • KNBC, LOS ANGELES — June 6th • KGTV, SAN DIEGO — June 3, 5, 6th • KUSI, SAN DIEGO — June 6th • KFMB/NBC, SAN DIEGO — June 6th • KNSD, SAN DIEGO — June 6th Page 6 Jlekdys Ad Works Public Relations Marketing Promotions 21705 Como Street Wildomar, CA 92595 Phone: (909)556.1721 Fax: (909) 678-5467 Message: (909) 678-1456 E-Mail: Melsads@aol.com Website: Temeculacalifornia.com 2003 ATTENDANCE COUNTY PROFILE Los Angeles County 16.0% Orange County 12.7 Riverside County/Inland Empire 57% San Diego County 12% OTHER 3% _2002 ATTENDANCE COUNTY PROFILE COUNTY PERCENT LOS ANGELES 16.6% ORANGE 14.9% RIVERSIDE 40.6% SAN BERNARDINO 4.4% SAN DIEGO 16.3% DESERT .3% OTHER 6.8% Page 7 TEMECULA VALLEYBALLOON & WINE FESTIVAL 20rh ANNIVERSARY JUNE 6th — 81y 2003 FESTIVAL INFORMATION TICKETS: Friday Night Only— Adults $7.00, Youth 12 and under FREE Saturday Only - Adults $17.00 Youth 7-12 $5.00 Children 6 and under FREE Sunday Only — Adults $15.00 Youth 7-12 $5.00 Children 6 and under FREE HOURS: Friday — 5:00 to 10:00 p.m. Saturday 6:00 a.m. to 10:00 p.m. Sunday 6:00 a.m. to 6:00 p.m. ALCOHOLIC BEVERAGES/COOLERS: NO alcoholic beverages or glass containers will be allowed into the festival. Beer, wine and non-alcoholic beverages will be sold at the event. Beer and wine WILL NOT be sold to anyone under the age of 21. Please bring a valid photo I.D. to purchase beer and wine. NO FOOD, PICNIC BASKETS, OR COOLERS WILL BE ALLOWED ON FESTIVAL GROUNDS. ANIMALS: Animals are NOT allowed in the festival Area and SHOULD NOT be left in vehicles. SUNRISE BALLOON LAUNCH: Saturday and Sunday 6:30 a.m. — weather Permitting. Balloons must return to the ground before 8:30 a.m. due to the weather currents. BALLOON GLOW: Friday evening and Saturday evening after sundown (weather permitting). BALLOON RIDES: Hot air balloon flights are available. BALLOON RIDE RESERVATIONS may be made by phoning 1/800/965-2122. DIRECTIONS: Interstate 15 exit EAST on Rancho California Road. Watch for directional signs to Lake Skinner (past the wineries approximately 10 miles east of I-15). PARKING TICKETS: Autos - $3.00. Buses and Motor homes - $10.00. NO OVER NIGHT PARKING ENTERTAINMENT: Cost is included in price of admission TELEPHONES AND ATM'S: ATM machines will be provided. WINE TASTING: Taste wines from many wineries in our Wine Garden. Wine tasting is an additional charge. The hours of wine tasting are 11:00 a.m. to 7:00 p.m. Saturday and 11:00 a.m. to 5:00 p.m. Sunday. Tickets sold on festival grounds in Wine Garden. Also, wine and beer can be purchased by the glass in special booths. Please see reverse side for hours of ticket sales and tasting times. VOLUNTEERS: To join the Balloon and Wine Festival Team; volunteer for the day or the weekend by phoning 909/676-6713. INFORMATION OR ADDITIONAL QUESTIONS: Phone Temecula Valley Balloon & Wine Festival Office 909/676-6713 or visit the web site: www.TVBWF.com. MAIN STAGE ENTERTAINMENT Friday: 6:00 pm Aunt Kizzy'z Boyz 8:00 pm Superfreak 9:00 pm Balloon Glow 9:30 pm Six Story Sphere Laser Light Show Saturday: 1:00 pm Sterling 2:00 pm Common Sense 3:00 pm Starship featuring Mickey Thomas 5:00 pm Gin Blossoms Saturday: 7:00 pm David Clayton -Thomas and Blood, Sweat and Tears 9:00 pm Balloon Glow 9:30 pm Six Story Sphere Laser Light Show Sunday: 12:00 pm Lao Tizer 1:00 pm Pretzel Logic: A Steely Dan Revue 2:00 pm Escape: A Tribute to Journey 3:30 pm Edgar Winter Group FESTIVAL TICKET PRICES Friday Adults $7.00: children 12 and under free Parking $3.00 — Buses & Motor homes (day only) $10 Saturday Adults $17.00; Juniors 7-12, $5.00; Children 6 and under free Parking $3.00 — Buses & Motor homes (day only) $10 Sunday Adults $15.00; Juniors 7-12, $5.00; Children 6 and under free Parking $3.00 — Buses & Motor homes (day only) $10 ALCOHOL TICKET COSTS AND HOURS HOURS COSTS Friday June 6th Beer $ 4.00 Alcohol Ticket Sales 5:00 PM — 8:30 PM Wine $ 4.00 Beer & Wine Pouring 5:00 PM — 9:00 PM Premium Wine $ 6.00 By the Glass Saturday June 7`n "Wine Garden Alcohol Ticket Sales 10:00 AM — 8:30 PM Beer & Wine Pouring 10:00 AM — 9:00 PM Wine Tasting $15.00 Wine Tasting in 11:00 AM — 7:00 PM 7 tastes & glass Wine Garden additional taste $ 2.00 Sunday June 8`n Alcohol Ticket Sales 10:00 AM — 4:30 PM Beer & Wine Pouring 10:00 AM — 5:00 PM Wine Tasting in 11:00 AM — 5:00 PM Wine Garden Attachment IE Sponsorship Agreement \1San3WOmanapMWdnodWtAgmtlampo 12060Spa mhio ReGue .dm - ADVERTISING AGREEMENT BETWEEN CITY OF TEMECULA AND TEMECULA VALLEY BALLOON & WINE FESTIVAL ASSOCIATION This Agreement, made this 27th day of January. 2004, by and between the CITY OF TEMECULA, (hereinafter referred to as "City"), and TEMECULA VALLEY BALLOON & WINE FESTIVAL ASSOCIATION, a Califomia nonprofit corporation (hereinafter referred to as ("TVBWFA"). A. TVBWFA will operate the 'Temecula Valley Balloon & Wine Festival' on June 4 — 6, 2004. The Temecula Valley Balloon & Wine Festival is a special event located at Lake Skinner featuring approximately 50 hot air balloons, main stage entertainment, arts and crafts fair, tethered balloon rides and a wine venue featuring the Temecula Valley. The Community Night will be held on June 41h and will kick-off the Festival with local entertainment and a balloon glow. Attendance in previous years has been approximately 30,000 — 40,000 people for the 3-day event. B. The City of Temecula desires to be a Premier Sponsor of the 2004 Temecula Valley Balloon and Wine Festival. AGREEMENT NOW, THEREFORE, it is agreed by and between the parties as follows: A. In exchange for the payment of $35,000.00 and for providing temporary logistical support of traffic control signs and devices to assist with public safety during the event, the City of Temecula shall be designated as a "Premier Sponsor" of the 2004 Temecula Valley Balloon & Wine Festival. In exchange for being a Premier Sponsor, the City of Temecula will receive the benefits as listed in Attachment A. B. Any media visits prior to the Temecula Valley Balloon and Wine Festival coordinated by the Festival or its public relations representatives will include an invitation to visit all Temecula entities (i.e. Old Town, wineries, golf). Secondly, the Festival shall include in its basic press kit a feature article of no less than two pages, which focuses on the attractions of Temecula, including Old Town, golf, wineries, etc.) This informational piece shall be provided to all media working with the Festival or its representatives on Festival -related stories. C. The TVBWFA shall submit a written request to the City Manager and the Director of Public Works requesting the use of any City owned light towers, cones, barricades, directional signs, flashing beacons, etc. no later than 60 days preceding the first day of the Balloon & Wine Festival. Any such materials provided are at the discretion of the City of Temecula and shall be returned in the same condition as received. D. All event tickets, parking passes and official Festival souvenir merchandise shall be submitted to the City Manager no later than one full week preceding the first day of the Festival. E. Within 90 days following the Temecula Valley Balloon and Wine Festival, TVBWFA shall prepare and submit to the Assistant City Manager a written report evaluating the Temecula attendance/demographics, and Premier Sponsor. The report flyers, pamphlets, etc. in a F financial statement to include must be included. Valley Balloon and Wine Festival event, its describing the materials in which the City was listed as a should also include samples of media press clippings, resentation notebook format. In addition, a complete a balance sheet and income statement of the Festival F. TVBWFA agrees that it will defend, indemnify and hold the City and its elected officials, officer, agents, and employees free and harmless from all claims for damage to persons or property by reason of TVBWFA's acts or omissions or those of TVBWFA's employees officers agents or invites in connection with the Temecula Valley Balloon & Wine Festival to the maximum extent allowed by law. G. TVBWFA shall secure from a good and responsible company or companies doing insurance business in the State of Califomia, pay for and maintain in full force and effect for the duration of this Agreement a policy of comprehensive general liability and liquor liability in which the City is named insured or is named as an additional insured with TVBWFA and shall furnish a Certificate of Liability by the City. Notwithstanding any inconsistent statement in the policy or any subsequent endorsement attached hereto, the protection offered by the policy shall; 1. Include the City as the insured or named as an additional insured covering all claims arising out of, or in connection with, the Temecula Valley Balloon & Wine Festival. 2. Include the City, its officers, employees and agents while acting within the scope of their duties under this Agreement against all claims arising out of, or in connection with Temecula Valley Balloon & Wine Festival. 3. Provide the following minimum limits: (A) General Liability: $2,000,000 combined single limit per occurrence for bodily injury, personal injury and property damage. (B) Liquor Liability: $2,000,000 combined single limit per occurrence for bodily injury, personal injury and property damage. 4. The insurer shall agree to waive all rights of subrogation against the City, its officers, officials, employees and volunteers for losses arising from the Temecula Valley Balloon &Wine Festival. 5. Bear an endorsement or shall have attached a rider whereby it is provided that, in the event of expiration or proposed cancellation of such policy for any reason whatsoever, the City shall be notified by registered mail, postage prepaid, return receipt requested, not less than thirty (30) days beforehand. 6. Any deductible or self -insured retention must be declared to and approved by the City. At the option of the City, either the insurer shall reduce or eliminate such deductible or self -insured retention as respects the City, its officers, officials and employees or TVBWFA shall procure a bond guaranteeing payment of losses and related investigations, claim administration and defense expenses. H. Should any litigation be commenced between the parties, hereto, concerning the provisions of this Agreement, the prevailing party concerning the provisions of this Agreement, the prevailing party in such litigation shall be entitled to reasonable attorney's fees, in addition to any other relief to which it may be entitled. I. TVBWA shall promptly furnish the City, an independent certified public accountant audit of the TVBWA financial statements, which will include FY July 1, 2003— June 30, 2004, by December 31, 2004. IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed the day and year first above written. DATED: TEMECULA VALLEY BALLOON CITY OF TEMECULA & WINE ASSOCIATION Carol Popejoy-Hime Michael S. Nagger Executive Director Mayor Temecula Valley Balloon &Wine Festival Assoc. P.O. Box 1254 Temecula, CA 92593 ATTEST: Susan W. Jones, CMC City Clerk APPROVED AS TO FORM: Peter Thorson, City Attomey 13 ATTACHMENT A SPONSORSHIP BENEFITS 2004 Premier Sponsor $35, 000 (Only one Premier Sponsorship available) 1. Identification as Premier Sponsor in all Festival materials 2. Exclusivity in Premier Sponsor's field 3. Full page, color ad in Festival program 4. Inclusion of logo in all Festival print advertising 5. Announcements in all Festival paid radio and newspaper advertising 6. Sponsor representative interviewed on projected radio remote broadcast 7. Right to use Festival logo on Premier Sponsor's materials (with Festival advance approval) 8. Representative introduced from stage and invited to speak several times during Festival 9. Four signs or banners on -site at event (Sponsor to provide) 10. Separate display tent in high -traffic area 11. Access to VIP Hospitality Tent for twenty guests 12. Linking of Premier sponsor's web site to Festival site 13. Recognized in Festival newsletter 14. Recognized in at least ten Festival news releases to general media 15. Sponsor's name in Festival brochure 16. Forty adult Festival tickets 17. Twenty parking passes 18. Invitation to Sponsor Appreciation Dinner for twelve people 19. Thirty sets of Official Festival souvenir merchandise TEMECULA FALL CAR SHOW & OLD TOWN CRUISE II. TEMECULA FALL CAR SHOW AND OLD TOWN CRUISE Attachment II A Sponsorship Benefits The City of Temecula's benefits as a Presenting Sponsor of the Temecula Fall Car Show and Old Town Cruise includes the following: ♦ City logo/or name will appear on all flyers, advertisements, poster, program and promotional items relating to the event ♦ City name on all press releases ♦ City of Temecula advertisement in the official program ♦ 10 event t-shirts ♦ 10 event posters MSan3kM1ym nageMNdnk:kg%gendame rts=U SVnn hip Reeue ,dw Attachment II B Estimated City Support Services and Costs Based on the input from City departments we received estimated cost projections for the 2004 Temecula Fall Car Show and Old Town Cruise. The following expenses can be anticipated for this event: Police: $16,000 Fire: 4,400 Public Works: 4,315 Community Services: 2,500 Code Enforcement: 2,200 TOTAL: $29,415 11San%c4 mana9MwdnrJw\Age,damwrtsX20D4 Spe mhip Raeuests.dw Attachment II C 2004 Event & Media Promotions k\Sxn3bilymmneftWdnk:kg%gmdzrepo 12004Sp sorsNp RKue ,mc 28192 Tierra Vista Rd. Temecula, Ca 92592 PH. 909-699-1876 Fax 909-506-1933 5" Annual Temecula Fall Car Show & Old Town Cruise October 8 & e 2004 Again, we would like to thank the City of Temecula for the opportunity to submit a proposal for the 2004 fall car event. We propose that this event would benefit the Western Eagle Foundation in Temecula & the Temecula VFW. We will use the same format that we have used for the last four years in promoting the Fall Car Show. In addition, as always we will continue to refine it to be even more merchant and community friendly. a. We will keep the very successful Friday night cruise and a Saturday show & shine format. We have had great success with this format, and could easily expand and place 600 plus vehicles in Old Town Temecula. i. Friday Night October 8, 2004: We would like to have the streets blocked off from 2:30pm to 8pm, if we do entertainment we would like them blocked until 11 pm. The crowds that came down town to watch the cruising are tremendous, this along with the success of the merchants & vendors doing business on Front Street, made this Friday night very successful! ii. Vendors Friday evening: will be allowed to set up starting at 3pm, allowing them the opportunity to join in the evening festivities, they like this arraignment. We will also have name entertainment at a sight to be determined based on the weather. iii. On Saturday October 9.2004: Streets blocked from 5:30 am to 4:30 pm. We will use all of Front Street, and the business parking lots on the facing Front Street, the Stampede parking lot, the 6th street parking lot; we anticipate 600 plus vehicles for this event. Most of side streets on the east side remained open for public parking, with the streets barricades being placed with only four to five cars facing east, and up to 10 cars facing west on Main Street to the bridge. iv. Our Events are always alcohol free events. Vendors will be placed on the comers of each street same as in the fall. We feel this is Important for our event. We want to use the 6th street parking lot place the import cars along with some vendors. (We expect to loose the Pool lot, Butterfield SQ & the 4th street lot for vendors in 2004) This will be a big economic loss to the event if we do not get the 6th street parking lot. v. Event ends at 4: pm on Saturday. vi. In the past, we have had over $10,000.00 in advertising from The Press Enterprise and considerable radio from KOGO. We were in all major cruise magazines along with their web sights. This will reflected in the increased registered vehicles, and public viewing. We expect to have this media coverage continue. • Overall event costs for event organizers; Drifters Car Club will be given $400.00 for the help in parking cars, judging and over all supervision of vendors. P&R Foundation will be reimbursed for there marketing & sales & business expenses we guarantee to give at least $8,000.00 to our listed charities. The VFW will split the proceeds with The Western Eagle Foundation on a need basis to be determined in October 2004. • The Drifters Car Club is California Non Profit organization # 2503460 as of April 15- 03 • P&R Foundation has filed for non-profit status will have a 501-3C number in a few weeks. • Key officers are Randy Haapala, Ray Waite, Ronda Henne & Pat Vesey • The Old Town Merchants seem to appreciate the fall event; they do not loose two full days with road closures. I know we will stage a great event benefiting the city restaurants hotels, & merchants. • We will have a media day at some location within the city; we have not determined a place of date yet! CHANGE: The price to register a vehicle from last years $25.00 for pre -registered vehicles and move $30.00 day of event. Finally yet important; we will get support from the VFW & Western Eagle Foundation to help put on the event. This will be very important in getting sponsors and people to make the event successful. AS HOST CITY, THE CITY OF TEMECULA WILL RECEIVE Name or logo on all flyers (min 15,000) Name on Posters Logo in all Ads' Name on T-shirts 10 free Event T-Shirts Booth space to promote the city of Temecula P&R Foundation & the Drifters Car Club have produced very successful car events in Southern California. We expect everything to go smoothly, because of the support we get from the City of Temecula Service Departments Attachment ll D 2004 Temecula Fall Car Show Budget \%San3WtymanageAWolnikgftmdareMfta20M Spg Mhip Reques6AW Fall Car Show 2004 Oct 8 & 9 2004 1-Mar-03 Budget Revenue Car Registrations $ 10,450.00 Sponsors $ 7,250.00 Vendors $ 9,800.00 T-shirt Sales $ 1,600.00 Raffle $ 2,952.00 Media Day $ 1,470.00 Trophy Sponsors $ 3,050.00 Total $ 36,572.00 Expenses Flyers $ 500.00 Health Dept $ 113.00 Final Dinner $ 210.00 Car mileage & Show Fees $ 1,500.00 Awards $ 3,400.00 Postage $ 74.00 Rentals $ 891.00 Music/Entertainment $ 2,311.09 Clean Up $ 1,500.00 Insurance $ 1,342.00 Communications Equipment $ 150.00 T-shirts $ 4,190.25 Porte Potties $ 1,200.00 Drifters Car Club Parking etc. $ 400.00 Supplies $ 580.28 Miscellanies costs $ 1,000.00 Refreshments Meetings $ 250.00 Advertising $ 1,000.00 Show Fees $ 500.00 Permits Fee's $ 480.06 Total Expenses $ 21,591.68 Revenue $ 38,572.00 Net Revenue $ 16,980.32 to VFW & Westrern Eagle (Minium) $ 8,000.00 To P&R Foundation $ 8,980.32 Attachment II E 2003 Temecula Fail Car Show Recap %%Sen3WW man geAWoIniokgl4gend.wPo 12DD4 Seine Wp RMue .dw 6 phodr�rtom 28192 Tierra Vista Rd. Temecula, CA 92592 Phone 909-699-1876 Fax 909-506-1933 November 5, 2003 City of Temecula 43200 Business Park Drive Temecula, CA 92590 Dear, Mayor & Council Members P& R productions would like to thank the City of Temecula for all the support that we received for the Fall Car Show & Old Town Cruise. We could not have accomplished our goals for this event had it not been for the support of all the Temecula City employees. We considered this event to be our biggest success to date, not only for the Veterans of Foreign Wars but also for the City of Temecula. We are proud to announce that we have given a total of $17,821.00 to this year's charity. The amounts are3 as follows $14821.00 to the VFW, $2000.00 to the Boys & Girls Club & $1000.00 to Western Eagle foundation. Attached is a copy of our accounting sheets for the event along with the Media support that we were able to get too help make our event successful. If you have, any questions please feel free to call. Best regards, Pat CC Ray Waite J Randy Haapala Fall Car Show 2003 Oct 10& 11 1-Mar-03 Budget Revenue Car Registrations $ 11,000.00 $ 10,450.00 Sponsors $ 11,500.00 $ 9,250.00 Vendors $ 7,000.00 $ 9,800.00 T-shirt Sales $ 2,500.00 $ 1,600.00 Raffle $ 2,500.00 $ 2,952.00 Juke box $ 835.00 Media Day $ 1,470.00 Trophy Sponsors $ 3.050.00 Total $ 34,500.00 $ 39,407.00 Expenses Flyers $ 900.00 $ 317.66 Health Dept $ 113.00 $ 113.00 Final Dinner $ 395.00 $ 210.00 Car mileage & Show Fees $ 1,500.00 $ 1,500.00 Awards $ 1,398.00 $ 1,786.90 Postage $ 250.43 $ 74.00 Posters $ 400.00 Rentals $ 269.78 $ 691.51 MusictEntertainment $ 2,000.00 $ 2,311.09 Clean Up $ 1,000.00 $ 1,000.00 Insurance $ 300.00 $ 1,342.00 Communications Equipment $ 150.00 $ 123.92 T-shirts $ 5,221.75 $ 4,190.25 Porta Potties $ 1,000.00 $ 990.45 Drifters Car Club Parking etc. $ 300.00 $ 300.00 Supplies $ 400.00 $ 580.28 Miscellanies costs $ 200.00 $ 804.93 Refreshments Meetings $ 300.00 $ 188.00 Advertising $ 715.00 Camera $ 354.97 Permits Fee's $ 347.00 $ 480.06 Total Expenses $ 16,444.96 $ 18,074.02 Revenue $ 34,500.00 $ 39,407.00 Net Revenue $ 18,055.04 $ 21,332.98 to P&R Productions $ 3,511.98 75% to VFW $ 14,821.00 To Boys & Girls club $ 2,000.00 Western Eagle $ 1,000.00 Total Charity $ 17,821.00 Ord Annual Entertainment Temecula Falll Car Sho'wl Frdiay Ni ht Benefitting The DrRers Singing their Hits `Up On The Roof _ "Under The Boardwalk" And a lot More Solid Gold Hits Stan Mayo '°orrnF CRESTS 16 Candles, Step By Step Classic IV 'Inge' Listen In ky 3 Old T eatuntaAl, , Cruise October 16 & 1112003 Fg ConceefTlI 'pm: ''d imitedtoFirst Over 40 Trophies Soo VeMcles Pre Registration by Sept 23, $25 includes Free TYShirt, After Sept 23, No T-shirt First 200 To Register Get A Free Ticket To Drifters, Additional Tickets To Registered Vehicles Only $5,00 at time of Registration, $10,00 At Gate Friday October 10th From 5pm To 8:30pm Open Cruising Concert 8-30 pm to '10 pm Friday s 5°8 pmStreet Will Be Closed At 3 pm Open Only To Registered Cruisers oC_Gm &R aasaCO Temecula Will Be Giving away a Free Paint Job Saturday, October 11th From 9 am To 4:00 pm Show & Shine & Vehicle judging 4 THE PRESS -ENTERPRISE Inland Southern California's .Newspaper The temecula trophy lO DIEm City of Temecula -A �t AM 7a A 714 6e am,. p. iY/ a:rllatr • COMM • tilasalonlE RIGHTWAY Temecula TEMECULA WINE & BEER GARDEN DIRECT ESfey TRANSPORT Automotive THEM Ri9Dm0 & Sftd Rod i> n&eeriag AUTO REPAIR 3 �° bV �Y �{YFYI CR&R ® �� B36TONE Coo lwimmKI IL ClO1RnRT a Visit Us At O Re ° tranowww•pnrevents.c6m Form on Back Event Information 906994876 ore gistration m on Back �d o� .. Ar tech®iwraY61 C;�l run Ti 71 QTI, ! n n10 Re�sl¢rEarly V w . n wal SI Presented By The Promenade Mall In Temecula To Promote The Fall Car Show & Old Town Cruise Oct 10 & 112003 Great Food 1 lam • Spin Trophies Greet Days wom Vehiele Cheek in at 5 & Diner 11 am .1pm FW-60 1'fi� Performances throughout The Day p�ke�ntmL� $oltd old �fra 4 A The Shirelles coo Auto The Crests my 945 Trader THE PRESS -ENTERPRISE k yCs2LN�f /mined Soulherti Califoraia's Newspaper &� Temecula p Dye i�Xl1MVEROLLT Street Rod Engineering *10.00 Pro Registration Fee �'o a...U.,... . if Regnaranm First Name Address The Del Vikings City inciaactos Entertainrraent Temecula Trophy you rsgistsr day of ovont *15.00 Last Name Club Phone Make Year li Adeor s The event organkms raeene thenghtro rnhld panhe"neto uuprabk bobavkrdyNg any and all acwhIne pfwanY reason IW nk ob or his vshkk bo _ W blectbMbkk In cpWMrallm otthe acceptance orparyclpagOn In the Temeorda Meld Day. by execution athts entry form I here by taken and dtscharge the went aponsara, and We directors, armay Oe ermend OyanyaPPgwdto his person"property. Funhareaehappkmdexpres*agrewtohMemngymWdorendattheforepolnterdRlea. an dahns, ayunlM MR Productions, Drinera, Promenade Man. Qty of Temect" "MI damage. of aITI of his l hen Ithokprindpats.agents, For Registration Send A Self Addressed Stamped Envelope And Make Checks Payable To P & R Productions 28192 Tierra Vista Rd Temecula, Ca 92592 dhxtlon anti eoMr W atlre applkarR Additionallnformatio On Line At wwwinreven.com Event liAbrination 9M99e1876 Attachment II F Sponsorship Agreement W%n3ldly maws AWdnckaftwdareport WM Sp wrsdp Reepesls.dw SPONSORSHIP AGREEMENT BETWEEN THE CITY OF TEMECULA AND THE DRIFTERS CAR CLUB This Agreement, made this 27th day of January. 2004, by and between the CITY OF TEMECULA, (hereinafter referred to as "City"), and the Drifters Car Club. A. The Drifters Car Club in cooperation with P & R Productions will operate the 2004 Temecula Fall Car Show and Old Town Cruise on October 8 - 9, 2004. The Temecula Fall Car Show and Old Town Cruise is a special event located in Old Town Temecula involving the display of approximately 600 classic cars. No alcohol will be served. The event will feature a Car Cruise and entertainment, which will be held Friday evening, and a "Show & Shine" held on Saturday, in Old Town. This event is expected to draw between 40,000 — 45,000 people for the event. B. The City of Temecula desires to be a "Premier Sponsor" of the 2004 Temecula Fall Car Show and Old Town Cruise. AGREEMENT NOW, THEREFORE, it is agreed by and between the parties as follows: A. In exchange for providing all city -support costs including Public Works, Code Enforcement, Community Services, Fire and Police, the City of Temecula shall be designated as a "Premier Sponsor" of the 2004 Temecula Fall Car Show and Old Town Cruise. The estimated city -support costs are not to exceed $29,415. In the event that City support services exceeds $29,415, the sponsor may seek City authorization for payment above that amount. In exchange for being a Premier Sponsor, the City of Temecula will receive the benefits as listed in Attachment A. B. The Temecula Fall Car Show and Old Town Cruise will serve as a fundraiser with at least $8,000 of the net proceeds directed towards the Temecula Veterans of Foreign Wars (VFW) Post 4089 and the Western Eagle Foundation. The VFW will split the proceeds with The Western Eagle Foundation on a need basis to be determined in October 2004. P & R Productions will be reimbursed for their services in promoting this event and for operations. The Drifters Car Club will receive $400 for their assistance with parking, judging and vendor coordination. C. Within 60 days following the Temecula Fall Car Show & Old Town Cruise, the Drifters Car Club shall prepare and submit to the Assistant City Manager a written report evaluating the sponsored event, its attendance, and describing the materials in which the City was listed as a Premier Sponsor. The report should also include samples of media press clippings, flyers, pamphlets, etc. in a presentation notebook format. In addition, a complete financial statement to include a balance sheet and income statement of the Temecula Fall Car Show & Old Town Cruise must be provided along with a separate statement indicating the distribution of the funds. P & R Productions will administer all money transactions for the event. P & R Productions shall prepare an accounting for the Temecula Fall Car Show & Old Town Cruise, with guidance of the Veterans of Foreign Wars Post 4089. D. The Drifters Car Club shall file Temporary Use Permit and Special Event Permit applications with the City of Temecula no later than 90 days preceding the first day of the Temecula Fall Car Show & Old Town Cruise event. E. Once the Temporary Use Permit and Special Event Permit applications have been submitted and the event agreement has been executed in final form, the Drifters Car Club will receive authorization to receive City Support Services for the Temecula Fall Car Show & Old Town Cruise, as outlined in the agreement. F. The Drifters Car Club agrees that it will defend, indemnify and hold the City and its elected officials, officers, agents, and employees free and harmless from all claims for damage to persons or by reason of the City approved non-profit organizations acts or omissions or those of City approved non-profit organizations employees, officers, agents, or invites in connection with the Temecula Fall Car Show & Old Town Cruise, to the maximum extent allowed by law. G. The Drifters Car Club shall secure from a State of California admitted insurance company, pay for and maintain in full force and effect for the duration of this Agreement a policy of comprehensive general liability in which the City of Temecula and the Temecula Redevelopment Agency is named insured or is named as an additional insured with the Drifters Car Club and shall furnish a Certificate of Liability by the City. Notwithstanding any inconsistent statement in the policy or any subsequent endorsement attached hereto, the protection offered by the policy shall; 1. Include the City and the Temecula Redevelopment Agency as the insured or named as an additional insured covering all claims arising out of, or in connection with, the Temecula Fall Car Show and Old Town Cruise. 2. Include the City and the Temecula Redevelopment Agency, its officers, employees and agents while acting within the scope of their duties under this Agreement against all claims arising out of, or in connection with the Temecula Fall Car Show and Old Town Cruise. 3. Provide the following minimum limits: (A) General Liability: $2,000,000 per occurrence for bodily injury, personal injury and property damage with a $2,000,000 aggregate. 4. The insurer shall agree to waive all rights of subrogation against the City, its officer, officials, employees and volunteers for losses arising from the Temecula Fall Car Show and Old Town Cruise. Bear an endorsement or shall have attached a rider whereby it is provided that, in the event of expiration or proposed cancellation of such policy for any reason whatsoever, the City shall be notified by registered mail, postage prepaid, return receipt requested, not less than thirty (30) days beforehand. 6. Any deductible or self -insured retention must be declared to and approved by the City. At the option of the City, either the insurer shall reduce or eliminate such deductible or self -insured retention as respects the City, its officers, officials and employees or the City approved non-profit organizations shall procure a bond guaranteeing payment of losses and related investigations, claim administration and defense expenses. H. Should any litigation be commenced between the parties, hereto concerning the provisions of this Agreement, the prevailing party concerning the provisions of this Agreement, the prevailing party in such litigation shall be entitled to reasonable attorney's fees, in addition to any other relief to which it may be entitled. I. The Temecula Fall Car Show and Old Town Cruise event must be held within the City of Temecula limits. I The Drifters Car Club will need to adhere to the Conditions of Approval for the event. Any violation of this document is subject to termination of the sponsorship agreement between the City and the Drifters Car Club. IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed the day and year first above written. DATED: THE DRIFTERS CAR CLUB CITY OF TEMECULA 28192 Tierra Vista Road Temecula, CA 92592 Mrs Pat Vesey President Michael S. Naggar Mayor ATTEST: Susan W. Jones, CMC City Clerk APPROVED AS TO FORM: Peter Thorson City Attorney ATTACHMENT A SPONSORSHIP BENEFITS II. TEMECULA FALL CAR SHOW AND OLD TOWN CRUISE Attachment II A Sponsorship Benefits The City of Temecula's benefits as a Presenting Sponsor of the Temecula Fall Car Show and Old Town Cruise includes the following: ♦ City logo/or name will appear on all flyers, advertisements, poster, program and promotional items relating to the event ♦ City name on all press releases ♦ City of Temecula advertisement in the official program ♦ 10 event t-shirts ♦ 10 event posters ManftKy managm Wdnic4fteWamporlsWW Spans Wp RepueMdw TEMECULA ON STAGE III. TEMECULA ON STAGE Attachment III A Sponsorship Benefits OSan3kily managaAWolmk\Agendampo =04 Sponsorship Repu .E Theatre Foundation � A cooperative effort to build a community theater for the Temecula Valley Dan Stephenson President Bobbi Boes Joann Markham Vice Presidents John Fonseca Chief Financial Officer Martha Minster Grant Advisor Harry Clark Golden Circle Lisa Ferguson Executive Director Directors: Sam Alhadeff Greg Brown Melody Bmnsting Robert Bums Patti Drew Maryann Edwards Kathy Forbes Cindy Gilmore Bill Harker Hamilton Jones Karel Lindemans Stewart Morris Bill Paisner Julie Pitrumello Joan Sparkman Beverly Stephenson Jeff Stone Jack Stouse Tony Turski Aubrey Walker Chuck Washington Sherry Williams -Fletcher Theatre Foundation A Non -Profit Corporation Tax ID #33-0871129 27740 Jefferson Avenue, Suite 200 Temecula, CA 92590 909.587.6504 — phone 909.676.8567 — fax Temecula OnStage 2004 Premier Sponsor Benefits • Free Advertisement in Program • Company Logo on Invitations • Internet Banner Link • Company Logo in Press -Enterprise advertising • Company Logo in Valley Business Journal advertising • Company Logo in The Neighbors advertising • Company Logo in Entertainment Roundup advertising • Company Logo in Valley Living Magazine advertising • Company Logo on Tickets • Company Logo on Event Posters • Company Logo on Event Flyers • Stage Mentions • Press Releases • 2 Ticket for each City Council Member to Event Attachment III B Estimated City Support Services and Costs Based on the input from City departments we received estimated cost projections for the 2004 Temecula On Stage event. The following expenses can be anticipated for this event: Police: $4,000 Fire: 1,100 Public Works: 750 Community Services: 500 Code Enforcement: 150 TOTAL: $6,500 OSanftilym nnedWdnckgWgendare ftU004 Spo hip Requests.dw Attachment III C 2004 Event & Media Promotions %lSan3%dry m2.geAWdncWgendarepats=04 Sponsorship Re uw .dp foundation heatre A cooperative effort to build a community theater for the Temecula Valley Dan Stephenson President Bobbi Does Temecula OnStage 2004 Joann Markham Vice Presidents Marketing & Publicity Efforts John Fonseca Chief Financial Officer Martha Minkler Collateral Grant Advisor • Save -the -Date Post Card — 2,500 to be sent 6/04 Harry Clark • Invitation —1,500 to be sent 7/04 Golden Circle • Program — 500 printed and distributed at event Lisa Ferguson Executive Director Posters — Distributed in Old Town and other various retail outlets. • Flyers — Included in mailers from real estate agents and other local Sam AlhAlbadeff Directors:businesses. S Greg Brown • Newsletter — sent to 1,000 in database featuring Temecula OnStage Melody Bmnsting Robert Bums Patti Drew Advertising - Print Maryann Edwards Kathy Forbes • The Press -Enterprise — 8 24-inch insertions in August Cindy Gilmore • Neighbors Newspaper — 2 full page insertions & editorial — July & Bill Harker Hamilton Jones August Karel Lindemans Stewart Morris . Entertainment Roundup — 1 full page insertion & editorial — August Bill Paisner • Valley Business Journal — Ad & editorial in August ie Pitrumello Jolan Sparkman • Valley Living Magazine — Ad & editorial late summer edition Beverly Stephenson Jeff Stone Jack Stouse Advertising — Electronic Tony Turski Aubrey Walker • Clear Channel Broadcasting KMYT — 100 60-second spots Chuck Washington • Clear Channel Broadcasting KGB —100 60-second spots Sherry Williams -Fletcher 9 KATY 101.3 — 25 30-second spots Theatre Foundation Publicity A Non -Profit • Press releases Corporation . pSAs Tax ID #33-0871129 • On -Air interviews with guest chefs and entertainers 27740 Jefferson Avenue, Suite 200 Temecula, CA 92590 909.587.6504 — phone 909.676.8567 — in Attachment III D 2004 Temecula On Stage Budget 10an34ily manageAWdnickgWAWdamportsV2 S�Mhip Redue .dw Theatre Foundation Temecula OnStage Budget -2004 Revenue Sponsorships $25,000 Ticket Sales $25,000 Auction $10,000 Program Advertising $1,500 Total Revenue $61,500 Event Planning $3,500 Collateral / postage $4,125 Entertaimmnet $10,000 Sound/Stage $11,100 Food & Beverage $8,100 Permit $500 Decor $300 Rentals - tables, linens, etc. $3,500 Total Expense $41,125 NET PROFIT $20,375 Budget 2004 For City 12/g/200312:45 PM Attachment III E 2003 Temecula On Stage Recap �ISanftity �aaconwwoickqwaeoda�ftkzoca Span MNp Ro ua ,dw 40WSTAGE Af- o° September 19, 2003 Jim O'Grady Assistant City Manager City of Temecula PO Box 9033 Temecula, CA 92589-9033 Dear Mr. O'Grady: On behalf of the board of directors, I would like to extend our sincere gratitude and thanks for the City's participation as a platinum sponsor. In compliance with our agreement with the City of Temecula, following is a summary of the requested information: Attendance: Approximately 385 people Collateral (Section 1) Flyer — 1 . Distributed to the Old Town merchants and other retail locations throughout Temecula. 2. Included in statement mailer for Markham Development Management Group — 250 pieces. 3. Included in Vicki Puterbaugh's (Rancon Real Estate) monthly mailing — 400 pieces. See attached • Save -the -date Postcard — sent to approx. 2,500 people — see attached Invitation — sent to approx. 1,500 people - see attached • Event Program — Distributed to attendees of the event. See attached The Temecula Theatre Foundation A 5016 non-profit corporation. Tax ID# 33-0871129, 27740 Jefferson Avenue, Suite 200 - Temecula, CA 92590 - 909.676.6664 - Fax 909.676.8567 www.TemeculaOnStage.org • Tickets - See attached • Cars for Stars Flyer — affiliate program with Paradise Chevrolet Cadillac leading up to Temecula OnStage. - See attached • Newsletter — Sent to database of approximately 750 people. See attached Advertising (Section 2) The Press -Enterprise -See attached tear sheet 8/06/03 Local 3x8 8/08/03 The Guide 3x8 8/10/03 Local 3x8 8/15/03 The Guide 3x8 8/17/03 Local 3x8 8/22/03 The Guide 3x8 8/24/03 Local 3x8 8/29/03 The Guide 3x8 Circulation: 140,941 -� • Neighbors Newspaper Full -page ad in July issue Full -page ad in August issue. Editorial See attached Circulation: 20,000 • Entertainment Roundup Full -page ad and article in August issue. See attached Circulation: 10,000 • Valley Business Journal Ad & editorial in August issue See attached Circulation: 10, 000 • Valley Living Magazine Ad and information in the late summer issue See attached Circulation: 10,000 • Clear Channel Broadcasting — KMYT 100 — 60-second spots aired throughout August See attached affidavit • Clear Channel Broadcasting — KGB 100 — 60 second spots aired throughout August See attached affidavit KATY 101.3 fm Radio 25 — 30-second spots aired in August See attached affidavit • Website to promote the event: temeculaonstage.org Total Visits September 2002 — August 30, 2003 TOTAL 2,731 See attached — home page Publicity (Section 3) Several press releases and radio PSAs were sent to local media. In addition, during the week prior to the event, KATY and KOGO hosted on - air interviews with the entertainers and chefs and had ticket giveaways to promote the event. See attached clippings. Financial Review (Section 4) The event showed a second year profit of $15,136. This is a 100% increase over last year. A financial statement, detailing revenues and expenses is attached. The board of directors is pleased with the results of the event and is confident with each subsequent year that Temecula OnStage will become bigger and better. If you should have any questions or require any additional information, please do not hesitate to contact me at 587-6504. Thank you again for your participation. We look forward to your support next year as we set the stage for our 3rd annual Temecula OnStage. Sincerely, C �Li a Ferguson Executive Director 1:26 PMThe Theater Foundation 12I0104103 10 Accrual Basis Profit & Loss January 1 through December 4, 2003 Jan 1 • Dee 4, 03 Theatre Foundation - 2003 REVENUE 4203 • 2003 Temecula On Stage 2003 Auction 7,285.00 Balloon Auction 1.230.00 Bar Revenue 682.00 Brooch 350.00 Donation 200.00 Program Advertising 1,200.00 Sponsorship 20,000.00 Ticket Sales 24.250.00 Total 4203 •2003 Temecula On Stage 2003 55,197.00 EXPENSES 5203 • 2003 Temecula on Stage Advertising 934.25 Decor 1,135.07 Entertainment 9,800.00 Event Management 2,500.00 Event Permits 396.00 Food & Beverage 5,789.49 Postage 624.62 Printing 3,355.33 Rental 3,231.29 Sound & Stage 9,575.00 Total 5203 • 2003 Temecula on Stage 37,341.05 Net Profit $17,855.95 Page 1 of 1 Theatre 'Foundation A cooperative eft** W build a community News llceaterWthe Temecula.Valley for youth and'adults. Dr. Feelgood & the Intems of Love (above) will headline Temecula Onstage, with (Clockwise) Zoot Suit Rewe, the Sherry Williams Band, and Jon Laskin Band with Gino Walker all adding to the astmosphere. Temecula OnStage To Rock a Bop labor Day Weekend in Old Town Be sure to join the Theatre Foundation on Saturday, August 30 when Temecula's finest foods, wines and entertainment is showcased during the 2nd An- nual Temecula Onstage. Guests at the event will en- joy sumptuous creations by top chefs from Allie's at Callaway, Baily's Wine Country Cafe, Ponte Family Estate, Presto's Gourmet Express, Culinary Art- istry, and more. The Chefs specialties will be paired with wines from Baily's, Cilurzo Winery, Stuart Cellars, Thornton Winery, Wilson Creek Winery & Vineyards, Callaway Coastal Winery, Mount Palomar Winery, Palumbo Family Estate Winery, Miramonte Winery, Windy Ridge Winery, and the Ponte Family Estate Winery. The Temecula Olive Oil Company will also be offering samples of their various dip- ping and olive oils. Entertainment will rotate be- tween two stages with a mini - Broadway review highlighting the evening of jazz, R&B and two electrically charged head- liners. The Sherry Williams Band kicks off the music at 6:00 p.m. and is followed by the Jon Laskin Band. The Laskin Band will include vocal perfor- mances by Joelle James and Gino Walker. Then get ready for dancing in the streets with two of South- ern California's favorite dance bands. Zoot Suit Revue is a smoking, super -sonic, high - energized swing band -with an outrageous colorful hybrid of rhythm and groove, Zoot Suit Revue will perform at 7:50 p.m. The exuberant and the brassy sounds of Dr. Feelgood and the Interns of Love will fin- ish the show. A dynamic horn section crackles with its tight ar- rangements and is fun to watch as the "Interns of Love" danc- ers perform their own highly stylized form of choreography. Tickets are $75 per person and include food, wine and all the entertainment. Buy them at the Theatre Foundation in the Rancon Real Estate building at 27740 Jefferson Avenue. The event is presented by Paradise Chevrolet Cadillac. Attachment III F Sponsorship Agreement VSan34agm na9 Wdnrkgwgenaaaromi VO04 Swn ip Ra9uass SPONSORSHIP AGREEMENT BETWEEN CITY OF TEMECULA AND THE THEATRE FOUNDATION This Agreement, made this 27th day of January. 2004, by and between the CITY OF TEMECULA, (hereinafter referred to as "City"), and THEATRE FOUNDATION, a California nonprofit corporation. A. The Theatre Foundation will operate the Temecula On Stage event on September 4, 2004. The Temecula On Stage is a special event located on Main Street in Old Town Temecula. The event will showcase the area's top chefs and wineries along with a variety of performance arts including local musicians, vocalists, actors and dancers. Last year's event drew approximately 385 attendees and raised over $15,000 for the Community Theater in Old Town. Expected attendance for the 2003 event is 550. B. The City of Temecula desires to be a "Premier Sponsor" of the 2004 Temecula On Stage event. AGREEMENT NOW, THEREFORE, it is agreed by and between the parties as follows: A. In exchange for providing for the Temecula On Stage event of approximately $6,500 for all city -support costs of Public Works, Fire and Police, the City of Temecula shall be designated as a "Premier Sponsor" of the 2004 Temecula On Stage event. In the event that City support services exceeds $6,500, the sponsor may seek City authorization for payment above that amount. In exchange for being a Premier Sponsor, the City of Temecula will receive the benefits as listed in Attachment A. B. Within 60 days following the Temecula On Stage, The Theatre Foundation shall prepare and submit to the Assistant City Manager a written report evaluating the Temecula On Stage, its attendance, and describing the materials in which the City was listed as a Premier Sponsor. The report should also include samples of media press clippings, flyers, pamphlets, etc. in a presentation notebook format. In addition, a complete financial statement to include a balance sheet and income statement of the Temecula On Stage event must be included. C. The Theatre Foundation shall file Temporary Use Permit and Special Event Permit applications with the City of Temecula no later than 60 days preceding the first day of the Temecula On Stage event. D. Once the Temporary Use Permit and Special Event Permit applications have been submitted and the event agreement has been executed in final form, the Theatre Foundation will receive authorization to receive City Support Services for the Temecula On Stage as outlined in the agreement. E. The Theatre Foundation agrees that it will defend, indemnify and hold the City and its elected officials, officers, agents, and employees free and harmless from all claims for damage to persons or by reason of The Theatre Foundation's acts or omissions or those of The Theatre Foundation's employees, officers, agents, or invites in connection with the Temecula On Stage to the maximum extent allowed by law. F. The Theatre Foundation shall secure from a good and responsible company or companies doing insurance business in the State of California, pay for and maintain in full force and effect for the duration of this Agreement a policy of comprehensive general liability in which the City is named insured or is named as an additional insured with The Theatre Foundation and shall furnish a Certificate of Liability by the City. Notwithstanding any inconsistent statement in the policy or any subsequent endorsement attached hereto, the protection offered by the policy shall; 1. Include the City as the insured or named as an additional insured covering all claims arising out of, or in connection with, the Temecula On Stage event. 2. Include the City, its officers, employees and agents while acting within the scope of their duties under this Agreement against all claims arising out of, or in connection with Temecula On Stage event. 3. Minimum Scope of Insurance. Coverage shall be at least as broad as: (A) Insurance Services Office Commercial General Liability coverage provided on ISO-CGL Form No. CG 00 01 11 85 or 88. (B) Insurance Services Office Business Auto Coverage form CA 00 0106 92 covering Automobile Liability, code 1 (any auto). If the Consultant owns no automobiles, a non -owned endorsement to the General Liability policy described above is acceptable. 4. Minimum Limits of Insurance. The Theatre Foundation shall maintain limits no less than: (A) General Liability: One million dollars ($1,000,000) per occurrence for bodily injury, personal injury and property damage. If Commercial General Liability Insurance or other form with a general aggregate limit is used, either the general aggregate limit shall apply separately to this project/location or the general aggregate limit shall be twice the required occurrence limit. (B) Liquor Liability: One million dollars ($1,000,000) combined single limit per occurrence for bodily injury, personal injury and property damage. 5. The insurer shall agree to waive all rights of subrogation against the City, its officers, officials, employees and volunteers for losses arising from the Temecula On Stage event. 6. Bear an endorsement or shall have attached a rider whereby it is provided that, in the event of expiration or proposed cancellation of such policy for any reason whatsoever, the City shall be notified by registered mail, postage prepaid, return receipt requested, not less than thirty (30) days beforehand. 7. Any deductible or self -insured retention must be declared to and approved by the City. At the option of the City, either the insurer shall reduce or eliminate such deductible or self -insured retention as respects the City, its officers, officials and employees or The Theatre Foundation shall procure a bond guaranteeing payment of losses and related investigations, claim administration and defense expenses. G. Should any litigation be commenced between the parties, hereto, concerning the provisions of this Agreement, the prevailing party concerning the provisions of this Agreement, the prevailing party in such litigation shall be entitled to reasonable attorney's fees, in addition to any other relief to which it may be entitled. IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed the day and year first above written. DATED: THE THEATRE FOUNDATION 27740 Jefferson Ave., #200 Temecula, CA 92590 BY: Dan Stephenson, President CITY OF TEMECULA Michael S. Naggar, Mayor ATTEST: Susan W. Jones, CMC City Clerk APPROVED AS TO FORM: Peter Thorson, City Attorney ATTACHMENT A SPONSORSHIP BENEFITS A cooperative effort to build a community theater for the Temecula Valley Dan Stephenson President Bobbi Boes Joann Markham Vice Presidents John Fonseca Chief Financial Officer Martha Minkler Grant Advisor Harry Clark Golden Circle Lisa Ferguson Executive Director Directors: Sam Alhadeff Greg Brown Melody Bmnsting Robert Bums PaM Drew Maryann Edwards Kathy Forbes Cindy Gilmore Bill Harker Hamilton Jones Karel Lindeman Stewart Moms Bill Paisner Julie Pitrumello Joan Sparkman Beverly Stephenson Jeff Stone Jack Stowe Tony Turski Aubrey Walker Chuck Washington Sherry Williams-Fletcber Theatre Foundation A Non -Profit Corporation Tax ID #33-0871129 27740 Jefferson Avenue, Suite 200 Temecula, CA 92590 909.587.6504—phone 909.676.8567 — fax Temecula OnStage 2004 Premier Sponsor Benefits • Free Advertisement in Program • Company Logo on Invitations • Internet Banner Link • Company Logo in Press -Enterprise advertising • Company Logo in Valley Business Journal advertising is Company Logo in The Neighbors advertising • Company Logo in Entertainment Roundup advertising • Company Logo in Valley Living Magazine advertising • Company Logo on Tickets • Company Logo on Event Posters • Company Logo on Event Flyers is Stage Mentions • Press Releases is 2 Ticket for each City Council Member to Event TEMECULA VALLEY INTERNATIONAL FILM & MUSIC FESTIVAL IV. TEMECULA INTERNATIONAL FILM & MUSIC FESTIVAL Attachment IV A Sponsorship Benefits X,%O"m aBer%Wolm %A9erMarepoftW 4 sponsorship( equ .eoc CITY OF TEMECULA SPONSORSHIP BENEFITS • Recognition of City of Temecula's sponsorship in all festival collateral materials Recognition of City of Temecula's Sponsorship in all applicable Broadcast and Print Media advertising, festival flyers, brochures, signage and press releases. • Acknowledgment of City of Temecula's sponsorship prior to and after every film screening, live music performances and workshops/panel discussions. • Full page, black & white Inside cover page Advertisement in the festival program. • 10 complimentary tickets to Opening Night Premiere and Reception, Black Tie Awards Gala, Festival workshops/panel discussions, closing Day Festivities and to all pre -festival awareness and fundraising functions. • 50 regular live music performance tickets for giveaway to city employees. • 50 regular screening tickets for giveaway to city employees • Festival Souvenirs • Access to VIP Hospitality Suite • Acknowledgment of City if Temecula representatives at Opening Night, Black Tie Awards Gala and Closing Day Festivities. • Insertion of City logo in the Festival website and the program sponsors' logo page, • Opportunity for City of Temecula to incorporate Festival logo in any City of Temecula Marketing campaign materials. Opportunity for City of Temecula to enhance community relations by involving City of Temecula officials and employees in different aspects of the festival (from festival Presenters to hosts/hostesses in all prime festival special events). As Host City, the City will always be acknowledged as a cooperative entity in the event titling regardless of who, if any, the eventual Presenting or Title sponsor will be. The Festival will secure from a good and responsible company or companies, pay for and maintain in full force and effect for the duration of the event a policy of comprehensive general liability and liquor liability in which the City of Temecula is named insured or as an additional insured covering all claims arising out of, or in connection with the 2004 Temecula valley International Film & Music Festival. Coverage will provide the following minimum limits: General Liability - $1,000,000 combined single limit per occurrence for bodily injury, personal injury and property damage. Liquor liability - $1,000,000 combined single limit per occurrence for bodily injury, personal injury and property damage. Attachment IV B 2004 Event & Media Promotions \6San3WtymamgeAWdnift%Agendampa %2004SponwmNpRepuetr 7C The 2004 Temecula Valley International Film & Music Festival Event Plan Marketing Plan Budget Sponsorship Benefits Respectfully submitted by: Jo Moulton Festival Director (909) 699-8681 / FAX (909) 506-4193 jmmoulton@earthlinLnet Lifetime I Career Achievement Award Honorees' Slate for 2004 (Confirmations, TBA. Jo Moulton I Steve Montal have initiated talks with representatives) MICHAEL YORK AWARDS GALA HOST John Mason (KODAK) Career Achievement Award Education and Filmmaking Dolly Parton I Randy Travis Lifetime Achievement Award, Music (Country) Jeff Bridges / Dick Van Dyke I Gary Sinise Lifetime / Career Achievement Award, Actor Julie Andrews 1 Sophia Loren / Angelica Huston Lifetime / Career Achievement Award, Actress Wes Craven / Penelope Spheeris* Career Achievement Award, Director (Ms. Spheeris accepted for 2003 but did not attend due to illness) Clive Davis / David Foster Career Achievement Award, Record Producer Stephen King Career Achievement Award, Writer Note: In recognition of their significant roles in the evolution, growth and success of the Festival, the Festival will name two key award categories (presented to Lifetime and Career Achievement recipients) after Dan Stephenson and Terry Gilmore: The Dan Stephenson Humanitarian Award (for significant contributions to Film/Music Arts and education) The Terry Gilmore Award for Excellence in the Arts (for Acting, Directing, Producing, writing) Invitations will be issued to Lifetime Achievement Award Honorees of the past 9 years as part of the 10th Anniversary celebration What's On Tap for The 2004 Temecula Valley International Film & Music Festival 2004 is the festival's 10th year anniversary. Projected Attendance is: 10,000 The Film Program The program for 2004 TVIFF will be representative of new and emerging styles of cinema and include films from North America, South America, Europe, Asia, the Pacific Rim and other regions of the world. Special goal for this year is to showcase at least 10 area filmmakers' projects. TVIFF Film / Music Education Series Initiative Education has always been an important part of the TVIFF. In addition to the usual slate of Writing Directing, Finance and Distribution workshops, 2004 TVIFF will launch its Film/Music Education Series Initiative with the Film/Music Review Competition. The ability to exhibit critical awareness -especially of the media arts -is a powerful communication tool for today's youth. Film/Music criticism presents an opportunity for students to express and share their enjoyment or disappointment through a written film/music review. Area high school students will be invited to attend screenings and the music competition and then given two days to write their reviews. 2004 TVIFF will also mark the start of the TVIFF Film/Music Camp for Aspiring Filmmakers and Musicians. This is a 3-day camp where participants will learn what it takes to produce a film or to record music from professionals in the business. Classes scheduled will include: Acting — Songwriting - Editing — Screenwriting — Directing — Producing - Marketing/Distribution Italian Film Showcase & American Film Institute Showcase TVIFF's sister film festival, the Rome Independent Film Festival, will program no less than 5 Italian produced and directed films at 2004 TVIFF. Continuing TVIFF's partnership with AFI, America's preeminent institution dedicated to preserving and advancing the art of the moving image, TVIFF will feature best of AFI students' produced and directed films for 2003-2004. The Saturday All Star MusicFest This component of the festival is a reformatted Music Competition and All Star Jam combo. The goal remains the same: To provide a forum by which new, unsigned talents are showcased before an international audience of music industry professionals and music loving fans. From Folk to Pop, Rock to Jazz, Country to R&B, we aim to reach new levels and discover new musical artists from all genres. Headliners will be added into the mix of fresh, unknown and unsigned acts. Special Events The 5-day event's social calendar starts with Opening Night Festivities, then on to Saturday All Star MusicFest, nightly filmmaker/musician receptions, tributes, and an exciting array of Closing Day Festivities, capped by a glamorous and star-studded Black Tie Awards Gala evening. Festival Facts, Highlights and Figures Entering its 10t" year, the Temecula Valley International Film & Music Festival is scheduled to occur, September 8-12, 2004. THE BIG PICTURE Filmmakers and musicians from across America and around the globe gather in Temecula every September to celebrate the art of film and music. WE'VE COME A LONG WAY! Attendees come from throughout the U.S. and many foreign countries, with approximately 60% visiting from outside the Temecula Valley area. Attendance has grown from 600 in 1995 to an estimated 8,000 plus in 2003. Media coverage is extensive and global. Entertainment industry press and local, national and international media has covered the festival. Print, broadcast and internet impressions, approx.15,000,000 worldwide Over 700 films screened from 20+ countries since 1995 Over 200 filmmakers, musicians, producers, directors, writers, judges, composers, arrangers, agents, publicists, cast and crew participated in the 2003 festivities RAVE REVIEWS! "As a Nation, we must continue to recognize the importance of film and music in bringing people together and creating vibrant communities. I commend the Festival's sponsors and organizers for cultivating an appreciation of the arts by spotlighting the work of outstanding filmmakers and musicians from around the world." President George W Bush "Another orbit for Hollywood... Hollywood has landed its starship in Temecula, in the heartland of Southern California Wine Country..." The Morning Report, Los Angeles Times "After having been to numerous film festivals including Cannes and Sundance, I can honestly say yours was one of my happiest experiences. Your festival really provides an invaluable personable forum for independent filmmakers to screen films outside the context of Hollywood" Kevin Haasarud, Program Director, HBO's US Comedy of Arts Festival, Aspen 2004 Festival Schedule of Events Opening Night Festivities Wednesday, Sept. 8 Movie Experience at Tower Plaza An All Star Mini- Parade, A World Premiere, A Music Performance and a Post Screening Party will usher in the 2004 TVIFF General Screenings Thursday, Sept. 9- Sunday, Sept 12, Movie Experience at Tower Plaza, 11:00am to 11:00pm. A 4- day extravaganza of contemporary feature length films, short films, student films, documentaries and animation. Also on tap will be special presentations by the Rome Independent Film Festival and the American Film Institute Saturday All Star MusicFest Saturday, Sept. 11, 11AM -11 PM. All day music showcase of fresh new unsigned music talents combined with music performances of headliner acts. Ongoing Throughout the Festival The TVIFF FILM I MUSIC EDUCATION SERIES INITIATIVE Film / Music Review Competition Film / Music Camp for Aspiring Filmmakers & Musicians Festival Workshops & Panels 3-day hands on programs presented by film and music industry professionals on the elements of music and filmmaking process. Subjects include Acting for the Camera, Editing, Screenwriting Directing, Songwrding, Music Supervision, Licensing, Copyright, Producing, Marketing & Distribution Closing Night Gala & Awards Ceremony (South Coast Resort & Winery venue under consideration) Sunday, Sept. 12, 5:00 pm, Cocktails, 6:30pm, Dinner/Awards for film & music Lifetime/Career Achievement Awards, Film/Music Competition Awards presented to 2004 Recipients Due to circumstances beyond our control, some schedules of screenings, workshops and special events may be subject to change with little or no advance notice. Daily updates will be posted at the theater, the Box Office and the Hospitality Suite. No refunds or exchanges, except in case of a program or special event cancellation. Seating is available at all screenings on a first come -first served basis. We recommend that you come 15 minutes before your scheduled screening time. Festival films are not rated. Parental discretion advised on some films. Films not in English will be presented with English subtitles. TAFF Film I Music Education Series Initiative Education has always been an important part of the TVIFF. In addition to the usual slate of Writing Directing, Finance and Distribution workshops, 2004 TVIFF will launch the following: The TVIFF Film/Music Review Competition. The ability to exhibit critical awareness -especially of the media arts -is a powerful communication tool for today's youth. Film/Music criticism presents an opportunity for students to express and share their enjoyment or disappointment through a written film/music review. Area high school students will be invited to attend screenings and the music competition and then given two days to write their reviews. The TVIFF Film/Music Camp for Aspiring Filmmakers & Musicians. Set to start April, 2004, TVIFF will hold a series of week -end programs culminating in a 3-day camp during the Festival week wherein participants learn the elements of the music and filmmaking process from film and music industry professionals. The goal is for the participants: To produce, shoot, edit and score film for presentation by Closing Day of the Festival. To write, record and perform original music for presentation by Closing Day of the Festival Cinema Entertainment Alliance, the producing organization of the Temecula Valley International Film & Music Festival is currently in negotiations with Producer, Film School Faculty Member and Program Director, Gabrielle Kelly to formulate the TVIFF Film/Music Educational Series Initiative curriculum. Renowned industry professionals will be tapped to be part of the Series' Mentor Program. 2004 TEMECULA VALLEY INTERNATIONAL FILM & MUSIC FESTIVAL MARKETING PLAN The 2004 Temecula Valley ►ntemational Film & Music Festival's marketing strategy will consist of the following: ADVERTISING Although local newspapers will be the festival's primary advertising vehicle, a media mix of broad cast, print and outdoor advertising will be scheduled two months before the festival. Cross promotions with festival sponsors and advertisers will be aggressively encouraged. On screen advertising in theaters, posters, magnetic signs for cars, free standing inserts or brochures and ticket giveaways are just a few of the high impact promotions planned to advertise the festival. Festival Awareness campaigns such as the TVIFF Community Sneak Previews at Miramonte Winery will be further enhanced with the launching of the TVIFF Film/Music Education Series Initiatives with two programs that would involve the youth/area High School and college students in the community. These are the TVIFF Film/Music Review Competition and the TVIFF Film/Music 3- Day Camp for Aspiring Filmmakers and Musicians. (See attached for details) DIRECT MAIL Informative and timely brochures, updates, reminders and bulletins will be sent via direct mail campaign to filmmakers, film distributors, production companies, talent agents, publicists, schools, musicians, recording studios, music -related trade magazines and websites. PUBLICITY & MEDIA RELATIONS Extensive public relations campaign before, during and after the festival. Although area newspapers and publications, radio and cable are our prime target outlets for event coverage, major industry trade publications, tour and travel publications will be aggressively pursued for calendar listings, story editorials as well. Festival fact sheets will be distributed to travel publications, local event calendar guides, chambers of commerce, area schools, area organizations. Information speaking engagements with local service organizations, theater, school and civic groups will be scheduled. TRADE SHOWS As in past years, TVIFMF will continue to participate in industry trade shows such s the American Film Market in Santa Monica, Locations Expo and ShowBiz Expo in LA. TVIFF will also collaborate with the Temecula Valley Chamber of Commerce and City of Temecula's Marketing and Tourism trade show activities by providing them with TVIFF promotional materials for mass distribution. FESTIVAL PARTICIPANTS The festival will actively collaborate and cross promote with filmmakers/ musicians selected to participate in the festival. These finalists run their own promotional campaigns participation via direct mail, flyers, posters, internet links with film/music industry sites and their own websites. Amount General Admission Ticket, $7 Your ticket to a screening ($4, for Seniors & Students) FilmPass, $15 Your pass to any film you want to see in one day MusicPass, $15 Your pass to any music performance, all day Individual Workshop Ticket, $10 Your ticket to a workshop Workshop Series Pass, $15 Your ticket to any workshop in one day ONE DAY MULTIPASS, $25 Your ticket to any film, music or workshop in one day Opening Night Festivities $ 25 Your ticket to Opening Night festivities, includes food, tribute and screening. ($10 for tributes/screening only) Closing Night Gala & Awards Ceremony, $95 Your ticket to the festival's most glamorous event Festival Pass, $150 Your ticket to all screenings, music competition, workshops, special events Friend of the Festival: I cannot attend but I would like to donate Cinema Entertainment Alliance, the producing organization of the Temecula Valley Int'l Film & Music Festival is a 501-c-3- not for profit educational and cultural corporation. All donations are tax deductible to the extent allowed by law (Tax 10: 95.4667028) Festival Merchandise: Shirt, $10 / Hat,$10 / Mug, $5 / Program, $1 TOTAL: How to Purchase Tickets General Admission tickets and special festival ticket packages may be purchased through the TVIFF at the Hospitality Suite or at the Festival Box Office starting August 30, 2004. To purchase ticket by phone or mail, please make checks or money order payable to TVIFF and mail to: TAFF 27740 Jefferson Ave. Suite 100, Temecula, Ca 92590. All pass and ticket orders by phone will be held at WILL CALL at the Festival Box. Office. Pick Up at WILL CALL starts September 3, 2004. All ticket sales are FINAL. NO REFUNDS OR EXCHANGES. If paying by credit card, please fill out the following: Visa_ Mastercard _ Card # Exp. Date: Print Name: Signature: Address: Phone (Home) Work E-mail: For more event details. call (909) 699.8681 or visit our site at www. tviff.com 2004 Temecula Valley International Film & Music Festival Staff Jo Moulton, Festival Director Steve Montal, Film Program Director Timmy & Kelly Daniels of TVB Group, Special Events/Music Comp .Coordination Bob Lundbland & Bettina Hiniker of Plan B Events, Over -All Music Component Programming Stacey Kumagai, Publicity/Media Relations Director Shari Crall, Publicity/Media Relations Assist Annette Rosen, Hospitality Suite Coordinator Ellen Watkins, Screenings/Presenters Coordinator Jessica Vulovic, Volunteers Coordinator Washington & Iverson, Film Traffic & Projection Coord. Lincoln King Cliby, Webmaster/Audience Choice Ballot Coord. Penny Harris, Box Office Manager Kausar Ahmed of KNA Consultants & AL&Z Advertising Project Mgmt / Strategic and Funds Development Consultants Cinema Entertainment Alliance Board of Directors Herbert Margolis, President Jo Moulton, Vice President Pamayla Ziolkowski, Secretary Sunny Thomas, Treasurer Don Moulton, Member Steve Montal, Member Advisory Board Dylan Sellers, Producer Wendie Margolis, Producer Paul Maslak, Producer Neva Friedenn, Producer Kevin Haasarud, Program Director, HBO's US Comedy of Arts Festival Dan Stephenson, Theater Foundation Beverly Stephenson, Fine Arts Network Terry Gilmore, Paradise Chevrolet -Cadillac Martha Minkler, Arts Council of Temecula Valley Eve Craig, Temecula Valley Historical Society Sheri Davis, Inland Empire Film Commission Gary Leonhard, BlockbusterlTinsettown Video, Inc. LIFETIME & CAREER ACHIEVEMENT AWARD HONOREES 1995 Howard W. Koch, Producer 1996 Robert Wise, Director 1997 Carl Reiner, Comedian, Writer & Director 1998 Karl Malden, Actor 1999 Shirley Jones, Actress 2000 Michael York, Actor 2001 Ray Charles, Performer Rita Coolidge, Performer Marsha Mason, Actress Robert Stack, Actor Gale Ann Hurd, Producer 2002 William Shatner, Actor- Patty Duke, Actress Billy Preston, Performer Monty Seward, Record Producer, Arranger, Performer Sam Grogg, AFI Dean - Julie Corman, Producer 2003 Etta James, Performer John Spencer, Actor- Diane Ladd, Actress AC Lyles, Producer Howard Suber, Educator 2004 Slate of Honorees, TBA. Attachment IV C Temecula International Film & Music Festival 2004 Budget oSan3k4 aaaoenwaaiftwceadama ft� owsWsomhicawuona.mo r)-7 2004 Temecula Valley International Film & Music Festival Budget EXPENSES Festival Marketing Printing $8,000 Graphics Design $5,000 Signage $3,000 Merchandise $3,000 Publicity/Advertising $15,000 SUB TOTAL: $34,000 Festival Operations Theater Rental $10,000 Video Proj. Equipment Rental $3,000 Transportation $3,000 Hospitality Suite $2,000 Accommodations $3,000 Trophies I Plaques I Certificates $2,000 Security $2,000 Stage Rental $2,000 Sound/Lighting Systems $3,000 Tent Rentals $3,000 Craft Service $1,000 (Judges/BandsiVolunteers/Presenters) Website Maintenance $1,000 Insurance $3,000 Telephone $3,000 Postage/Film Print Freight $4.000 SUB TOTAL: $45,000 Special Events Opening Night $2,500 Closing Gala & Awards Night $20,000 Misc. Receptions $2,500 Talent /Booking Fees $5,000 SUB TOTAL: $30,000 Festival Staff 1 Administrative Exp. Festival Director $12,000 Project Mgr./Fundraising Coord. $3,500 Film Program Director $3,500 Music Program Director $3,500 Special Events Director $3,500 Technical Operations Director $3,500 PRIMarketing-LA $3,500 PRIMarketing Assist -Temecula $2,000 Scholarships $2,000 Office Miscellaneous $2,000 Contingency $2,000 SUB TOTAL: $41,000 TOTAL FESTIVAL EXPENSE BUDGET: $150,000 2004 Temecula Valley International Film & Music Festival Projected Income Sponsorships (Cash) $100,000* General Admissions (5 screenings, 6 screens, 4 days @$7, avg. 30 attendees) Opening Night (120 paid Tix @$25) Awards Gala (100 paid tix @ $95) All Day Music Pass (400 paid tix @ $15) All Day Film Pass (avg. 50 paid tix, 4days @ $15) Festival Pass (50 paid tix @ $150) Workshop Pass (220 paid fix # $15) Merchandise (T Shirts/Mugs/Hats/Programs) Entry Fees (100 paid @ $25l 100 @ $10-student entry) Total Projected Cash Sponsorships and Sales: Less Event Expenses: $25,200 $3,000 $9,500 $6,000 $3,000 $7,500 $3,300 $1,500 $3,500 $162,500 $150,000 PROJECTED NET PROCEEDS: $12,500.00 *Includes city sponsorship of $30,000. With the goal towards improving the Festival's bottom line figures, KNA Consultants of Temecula and ALU Advertising of Palm Desert have come on board as Consultants to lend their expertise and assist the Festival with Project Management, Strategic and Funds Development. Attachment IV D 2003 Financial Audit 1%San3%d1y managMWdnoWAg.MaraggnaUOG4 Sg .wp ReQu .dw Jan 22 04 07:05p PSTSPS 310 470-6412 p.1 PSTSPS, Inc. Perry Sheafor Terri Sheafor Professional Services, Inc. Phone (310) 470-8732 Facsimile (310) 470-6412 Email PSTSPS@aol.com FACSIMILE COVERSHEET (310)470.6412 DATE: January 22 2004 TO: Gloria for Jim O'Grady COMPANY: City of Temecula PHONE: 909/694-6418 FAX: 909/ 694-6499 FROM: Terri Sheafor PHONE: 310)470-8732 NUMBER OF PAGES (INCLUDING COVER): 7 RE: Cinema Entertainment Alliance/TVIF&MF Attached are the Financials and Income & Expense Recap submitted by Jo Moulton for the 2003 Temecula Valley International Film & Music Festival. The Financials are reconciled through December 17, 2003 which is the cut-off of the Foundations bank account at B/A. If you have any questions or require anything further please let me know. Terri Sheafor NOTE: Staff received the 2003 Financials and Income & Expense Recap for the 2003 Temecula Valley International Film & Music Festival on Friday morning (January 23rd). The Finance Department will be reviewing the information. IF ANY PART OF THIS TRANSMISSION IS NOT LEGIBLE, PLEASE CALL (310) 470-8732 Jan 22 04 07:05p PSTSPS 310 470-6412 p.2 2003 Temecula Valley Int'I Film & Music Festival Income/Expense Recap INCOME CASH SPONSORS 1. City of Temecula $30,000 2. Jo Moulton $10,000 3. Rancon Real Estate $7,000 4. Blockbuster Video $6,500 5. Paradise Chevrolet $5,000 6. The Outdoor Channel $5,000 7. Guidant Corporation $5,000 8. Harold Matzner $5,000 9. Ren Mar Studios $1,000 10. Ren Mar Thoroughbred Farms $1,000 11. Eve Craig $1,000 Sub Total: $76,500 Ticket Sales $26,202.97 Sub Total: $26, 202.97 TRADE / IN -KIND CONTRIBUTIONS VALUE 1. Poute Family Estate Winery $15,000 2. The Press Enterprise $12,000 3. Fender Museum of Music and The Arts $12,000 4. Fender Musical Instruments, Inc. $10,000 5. Sammy's Woodfired Pizza $1%000 6. Plan B Events $8,500 7. Pechanga Resort & Casino $6,000 8. Blue Sky Artists Management $6,000 9 Arden Realty/Tower Plaza Shopping Center $5,000 10. KATY- 101.3 FM $5,000 11. The Californian $5,000 12. Potamus Press $5,000 13. The Art Department $5,000 14. Pala Mesa Resort $5,000 15. Neighbors $5,000 Jan 22 04 07:05p PSTSPS 310 470-6412 p.3 2003 TVIFF Income/Expense Recap, page 2 16. FujiFilm $5,000 17. Timmy D. Productions $2,500 18 Valley Event Planners $2,500 19. FedEx $2,500 20. Rancon Real Estate $3,000 21. Write Brothers Inc. $2,500 22. The Garrett Group $2,500 23. PSTSPS Inc. $2,500 24. The Valley Business Journal $2,500 25. Media Services $2,500 26. California Dreamin' $1,000 27. A Grape Escape Balloon Adventure $1,000 28. Kinko's $1,000 29. Paradise Chevrolet (cars/shuttle service) $1,000 30. Los Willows Inn & Spa $1,000 31. Niche.Com $1,000 32. Comfort Inn $1,000 33. Black Tie Tuxedos $1,000 34. Miramonte Winery $1,000 35. Tim Moyer & Band $1,000 36. Jenny Payo Band $1,000 37. Omar Torrez $1,000 38. Gustavo Alarco $1,000 39. Temecula Trophy $500 40. Iudiespace.com $500 41. Bonita Entertainment $500 42. Lincoln King Cliby $500 43. Michael Scalisi $500 44. Rosa's $500 45. Presto's $500 46. Armstrong Garden Centers $500 47. Wine Country Flower Farm $300 48. Pat & Oscar's $300 49. Scarcella's $300 50. Painted Earth $300 Trade/In-Kind Sub Total: $160,700.00 TOTAL CASH INCOME (Sponsorships / Ticket Sales): $102,702.97 TOTAL TRADE/IN-KIND INCOME $160,700.00 Combined Total Cash & Trade/In Kind Income: $263,402.97 Jan 22 04 07:05p PSTSPS 310 470-6412 p.4 2003 TVIFF Income/Expence Recap, page 3 2003 Temecula Valley Int'I Film 8. Music Festival Income/Expense Recap Expenses Event Management and Operations Jo Moulton Festival Director $12 00000 Steve Montal Film Program Director $3,000.00 Sherry Voigt Workshops/Films/Talent Booking Asst. $3,500.00 Ed Burt Music Judges/Prizes/Bands Coord. $3,500.00 TVB Group Special Events/Music Coord. $3,500.00 (Kelly & Timmy D. Daniels) Jim Biesterfeld/NBI Festival Security $1,500.00 Lincoln King-Cliby Website Maintenance $250.00 Tony Washington Print Traffic/Proj. Coord. $1,250.00 Sanborn Theaters Theater Venue Rental $10,000.00 Matrix Video Video Proj. Equipment Rental $2,693.75 Strachota Ins. Festival Insurance $2,339.07 Temecula Stampede Sound Tech Fee $300.00 Pat Martinez Sponsorship Assist/Commission $1,000.00 Sherry Voigt Sponsorship Assist/Commission $400.00 SUB TOTAL:$ 45,232.82 Marketina/Advertising/Promotional Expenses TV Film Council Marketing Contribution (2001)payment $10,000.00 Media Monster Comm. Publicity/Media Relations $7,000.00 (Stacey Kumagai) Kathi Allen PR Assist $300.00 The Art Department Graphics Design $3,500.00 Potamus Press Printing Services $3,000.00 A Grape Escape Balloon Hot Air Balloon Rides $500.00 Kristee's Festival Merchandise -Shirts $1279.00 Signage/Flyers/Ads Misc. Festival Marketing collaterals $1817.29 (A-1 Signage, Kinko's) SUB TOTAL: $27,396.29 Jan 22 04 07:05p PSTSPS 310 470-6412 p.5 2003 TVIFF Income/Expense Recap, page 4 Special Events Expenses Awards Gala Catering Monty Seward RSVP Limousine Service Starways Prod. (Alex Sukhov) Media Day Expenses Misc. Reception Expenses Ponce Family Estate Winery S12 000.00 Awards Gala Hosting/Music Ent. S1,375.00 Limo Service for Awards Gala guests S600.00 Stage/Sound Lighting System Rentals $1,000.00 Sea reella's $150.00 Alcoholic Beverage, paper goods, rentals $2,631.25 SUB TOTAL:$17,606 25 Office/Miscelloneous Expenses Telephone $1484.43 Postage/ LISPS/AB Mailing Services $1546.06 Office Supplies/Equipment $1550.02 Viden/F.tliting/Prod. Services (C. Toussicng) $2,600.00 Fees/Bank Charges $186.00 Misc. Reim bursemen ts-(H osp. suite, food, dicor, props, badges, lanyards $4,841.31 Cindy Mattson, Annette Rosen, Don Moulton, Sylvia Bub, Kathy Zelasko, Tony Iverson, Plan B. Events, Jim McElroy. P. Mclean) SUB TOTAL:12,207.92 TOTAL EXPENSES $102,443.18 TOTAL CASH INCOME $102,702.97 NET PROFIT (LOSS) $259.79 Sub INed by: C1�^ / Te ton, Festival Director / Tem la Date: Z/ 1� Valley dnt'I Film & Music Festival (909)699-8681 / Fax (909) 506-4193/email: jmmoullongearthlink. net Independently Audited for Cinema Entertainment Alliance by: Tern Shenfor, EarolleJ Agent tY55664 Date: ll �,�/v ct PSTSPS, lac.,a Proresslooal Business Management Corp. P.O. Boa "1097, Los Angeles, CA 90064 (310)470-8732/ Fax (310) 470-470-6412 / PSTSPS*)aol.wm Attachment IV E 2003 Temecula Valley Film & Music Festival Recap ASanAcily manageAWdnickgXAWdamWft2 Spa mhp Reaues ,dm The 2003 Temecula Valley International Film & Music Festival Wrap -Up Report 2003 Festival Media Coverage / Impressions Report PA 2003 Festival Income/Expense Recap Respectfully submitted by: Jo Moulton Festival Director (909) 699-8681 / FAX (909) 506-4193 jmmoulton@earthlinLnet 2003 Temecula Valley International Film & Music Festival Wrap Up Report Respectfully submitted by Jo Moulton, Festival Director This year the 9`h annual Temecula Valley International Film & Music Festival concluded on an exceedingly high note, taking on a series of new growth opportunities which increased the exposure and media impressions to brand the event within the industry with new visibility and leverage. Media coverage and media hits from print and worldwide web perspective was the most extensive and most positive ever. The festival received the normal support and local coverage of media, but soon found itself augmenting to regional, state-wide, national, international and global internet coverage beyond the parameters of previous years. Part of this was launched from some very key specifics things including the following: • Partnership with new sister — festival, Rome Independent Film Festival. RIFF's program director, Nica Ferguson, flew in from Rome with six (6) Italian Films in tow for the Italian Film Showcase. The Best Feature Film winner of our festival is guaranteed a screening at the RIFF. • Prestigious alliances with Los Angeles Film School and American Film Institute. • Nationally/globally known participants like Fender Music and FujiFilm. • Nationally/globally recognized personalities who tapped into ethnic market and age markets to establish more media interest —Lifetime Achievement honoree, Etta James who has more than 5 decades of success, furthering our demographic base of fan following as well as the African American, Jazz/Blues and music industry community; Don `the Dragon' Wilson, whose martial arts underground following not only expanded the media base to new media markets of outreach but the Asian community as well. Martin Sheen, John Spencer, Diane Ladd, Frances Fisher, AC Lyles, Dr, Howard Suber and Geoff Gilmore's recognizable credits broadened `celebrity' profile coverage from Premiere Hollywood, Backstage West, Variety and Hollywood Reporter. All of the above contributed toward coverage all over the Internet for global saturation as well as international markets in the UK, Malaysia, Spain, Germany and more. 2003 TVIFF Wrap up Report, page 2 Other festival statistics and highlights for 2003 include: • The Festival received over 400 film submissions, 109 of which were selected and screened before an audience of locals and visitors from all over. The Music Competition selected 12 artists and bands from a field of over 150. • Over 200 filmmakers, musicians, producer, directors, writers, judges, workshop presenters, cast and crew from Temecula, Hemet, San Diego, LA, Utah, France, South Korea, New York, Canada, India, Australia and beyond were on hand to participate in the festivities. • Winner of the International Jury Award for Best Feature Film, KILLING THE DREAM, is produced and directed by local Temecula filmmakers, Brian and Kris Dalton. KILLING THE DREAM will be screened at the Rome Independent Film Festival in February, 2004. • Hotel stay by festival participants averaged 3 nights. • Theater attendance based on total audience ballots cast (monitored by Lincoln King-Cliby, festival volunteer in charge of Audience Choice Computerized Voting process), increased to 8,000, up from 6,000 the year before. • Certificates of Congressional Recognition from Cong. Darrell Issa were awarded to Etta James, John Spencer, Howard Suber, AC Lyles and Jo Moulton. • Our commitment to "shop Temecula first" resulted in the Festival contributing over $75,000 to the community in local hires and vendors used. • In kind trade, product, service ($160,700 value), cash sponsorships ($66,400) and ticket sales ($26, 202.97) increased slightly from the year before. But festival expenses increased in 2003. It was the in -kind trade, service, product and generous contributions by private individuals, local and outside/film and music industry businesses and trade organizations that helped offset cost of festival production for 2003. Sponsorship dollars were not readily attainable given uncertain current economic climate. Friends of the festival/private individuals paid for expenses over and above the festival budget. Local businesses who stepped up to the plate and whose contributions really made a difference in this year's festival include our steadfast supporters' Dan Stephenson of Rancon, Terry Gilmore of Paradise Chevrolet -Cadillac, Gary Leonhard of Blockbuster Video, Tom and Mona Strong of Potamus Press, Gale Simon of the Art Department, Timmy and Kelly Daniels of The Valley Group and Cane Vanderhoof of Miramonte Winery. Dan Stephenson opened up his office, his conference room, his copy machines, his mailing services, and his staff - for festival use. Terry Gilmore gave us cars, vans and drivers and his considerable influence to get us discounts for services. Gary Leonhard mobilized all of his 6 Blockbuster Video outlets and employees with marketing and volunteer support. Cane Vanderhoof donated all the Awards Gala honorees' custom designed trophies. Tom/Mona Strong with Gale Simon's printing/graphics design contribution and Timmy/Kelly Daniels (TVG) and Alex Sukhov's (Starways Prod.) contributions with sound and lighting equipment as well as their generosity in donating various goods and services were invaluable and immeasurable. 2003 TVIFF Wrap up Report, page3 Generous contributions also came from unexpected outside supporters of the Festival such as the Pacific Palisades Film Festival. They provided extra video projection equipment for 5 days, at no charge; Bettina Hiniker and Bob Lundblad of Plan B Events provided coordination, production and marketing support for the festival's All Star Jam, free of charge; Miki Nord of Blue Sky Artist Management, provided the talents of Tommy Castro Band, Julianna Raye and Albert Cummings for the festival's All Star Jam, free of charge. Both Plan B Events and Blue Sky Artist Management took care of the band and crew hotel accommodations, transportation and talent fees/expenses. Stacey Kumagai of Media Monster Communications Inc. did an outstanding job of publicizing the Festival to every imaginable media outlet all throughout, for practically way below her regular fee. Every press release she issued was picked up locally, regionally and globally. A few of the festival's celebrity guests also helped by taking care of their travel costs to Temecula. Diane Ladd flew in from Vancouver at her own expense. Martin Sheen opted to drive from Malibu, to save us on limousine service. Monty and Kimaya Seward helped pay for the cost of bringing in Etta James' top notch back -up band. A very exciting trend that is welcome news for the festival is the increasing number of new local participants. In the past, the festival was hard pressed to get any entries or accept film entries from area residents. There simply were no local filmmakers with finished films to submit or acceptable films that would meet the criteria of the panel of Festival programmers. For 2003, not only did we have local filmmakers win the prestigious International Grand Jury Prize for Best Feature Film, Killing the Dream, the festival accepted and screened several short and animated entries from area residents, (Inspiring Charles Dickens, Mysterian, Night of the Tiki and the Unknown Superhero). Students from Chaparral High School Video Production class, under the supervision of their instructor, Mike Robles, also actively participated in the festival. They covered the festival from Opening to Closing. A Press Enterprise article (PE, Nov. 15, 2003) on Karli Kusman of Temecula sums up the pride and feeling of accomplishment we have for the festival. Kusman is a student of Mount San Jacinto College. She recently appeared on the television game show, JEOPARDY. When asked what she would do with the $2,500 cash she received from the show, she replied: I will buy a computer with editing software and enter the Temecula Valley International Film Festival." It is nice to know the festival is set as a goal to achieve by our young students in the community. Indeed, the festival made significant strides this year — from alliances with prestigious industry organizations to having a sister film festival in Rome to receiving Certificates of Congressional Recognition from Cong. Darrel Issa. Through the struggles, the challenges and all the uphill battles — the Temecula Valley International Film & Music Festival not only survived, but it has grown enormously in outreach and image. Our goal for 2004 as we enter our 10-year anniversary milestone is to focus our energies for the event to flourish beyond the scope of what we already know and successfully attained in the critical year 9. 2003 FESTIVAL MEDIA COVERAGE / IMPRESSIONS REPORT Media coverage was widespread and over-all, very positive. Response to press releases issued by the Festival was immediate and global. When taken in the context of the hit or miss nature of event press release pick ups, media hits on the festival was impressive. Festival related stories averaged 400 words. Area/Outside media covered the festival throughout its entirety with feature stories ranging from festival history, growth, filmmaker/musician participants, festival schedule of screenings, workshops, music performances; profiles of celebrity honorees, volunteers and attendee interviews. PRINT Press Enterprise, Californian, North County Times, Orange County Register, San Diego Union Tribune, Redlands Daily Facts, Reader, Desert Sun, San Bernardino Sun, Business Press, Inland Empire Magazine, Hollywood Reporter, Backstage West, Valley News, Valley Living Magazine, Pilipino Enquirer, Neighbors, Valley Business Journal, RV Journal, Los Angeles Times, Daily Breeze, Film Threat, Independent Film & Video Monthly, Entertainment Weekly, Variety, Daily Herald -Utah, Fontana Herald News, Entertainment Roundup, Rancho News, Hemet News, Kansas City Star, Canoe, TVCC Temecula Today, All About Jazz, Maui News, Honolulu Star Bulletin, etc. CABLE/TV Clickers and Flickers / Frankly Speaking / Los Angeles Home Shopping Entertainment Channel / MTV -NY / Profiles/Road to Success/ NY — TV Crew. INTERNET Media coverage on the world- wide -web was massive and truly worldwide. A good example is the festival's press release on Don `The Dragon" Wilson. It received an impressive 2,300 hits in a 24-hour period before Labor Day weekend. Other press releases that had remarkable results include: All Star Jam release, 5, 200 hits; Etta James, 1,800 hits; Fender sponsorship release, 6, 500 hits —all these within 24/72 hour period. RADIO Various Jazz/Blues/Oldies/Rock/Alternative Rock stations carried stories on Etta James, the Music Competition and the All Star Jam (KJJZ 102.3). General festival stories with combined interviews, live remotes, live mentions by area radio stations: KATY, 101.3 FM and 101KGBB (San Diego), KMYT, KOGO, 600 AM, KOLA 99.9FM, KPSI-FM 100.5, KFRG/FROGGY. Northern California/Seattle area radio stations that promoted the festival on air include: KAHI Radio 950 A.M. - Talk America Radio Network; i.e. America Radio Network, other affiliations - Fox & Wallstreet Radio. Mary Jane Popp - "The PoppoffReport." ACCREDITED MEDIA (From RSVP LIST) Andrea Vadala, Profiles/Road to Success, New York Peter Rovan, Profiles/Road to Success, New York Robina Singh, Los Angeles Home Shopping Entertainment Channel Camera Crew of 3, Los Angeles Home Shopping Entertainment Channel San Diego Associated Press Marsha Seff, San Diego Union Tribune Tony Ault, Temecula Valley News Kimberly Guimarin, Temecula Valley News Photographer / Reporter, Valley Living Magazine MTV/ New York, James Woodard Hollywood Reporter Don Stevens, Clickers and Flickers Chester David, Clickers and Flickers Dave and Diana Reiss, MOVIE WEB. COM Ed Tiegen, Fontana Herald News Frank Ogawa, Frankly Speaking Dante Pucitti, Frankly Speaking Robert Kreutzer, Frankly Speaking Mark Evans, Frankly Speaking Clint Miller, Frankly Speaking Colleen Miller, Frankly Speaking Agnes Diggs, North County Times/Californian Teri Figueroa, North County Times/Californian Charlie Hand, North County Times/Californian Rebecca James, North County Times,/Californian Lauri Lockwood, North County Times/Californian Jamie Ayala, Press Enterprise Tim O'Leary, Press Enterprise Shannon Starr, Press Enterprise Carla Wheeler, Press Enterprise Joe Vargo, Press Enterprise NOTE: SEE PRESS CLIPPINGS IN 2003 FESTIVAL MEDIA BOOK 2003 Film and Music Festival Participants/Attendees Etta James, Awards Gala honoree John Spencer, Awards Gala honoree Diane Ladd, Awards Gala, honoree Prof. Howard Suber, Awards Gala honoree AC Lyles, Awards Gala honoree Martin Sheen, of the West Wing, presenter for John Spencer Frances Fisher, of Lyon's Den, presenter for Diane Ladd Geoff Gilmore, of Sundance Film Institute, presenter for Howard Suber Bob Merlis, publicist and presenter for Etta James Ron Hoffman, VP, BWR (Baker -Winokur Ryder Public Relations, publicists for John Spencer) Joe Rice, William Morris Agency, agent, John Spencer Gustavo Alarco, Argentinian Pop Balladeer, performed on Opening Night Omar Torrez, guest performer, pre -Awards Gala reception Jenny Payo Band, guest performer, post Awards Gala party Tim Moyer Band, guest performers, Opening Night Post Screening Party Buzz Campbell/Hot Rod Lincoln, guest performers, Closing Night Wrap Party Filmmakers Abbie Down East, New York / Ellen-Alinda Verhoeff American Addiction, San Marcos/San Diego Vishal Shah/Bryan Poffenberger American Film Institute, Joel McDonell & Michael Greenspan, LA (Producer/Director: Legends of Razorback) Artworks, Cincinnati, Ohio/Jim Amatulli & wife Bachelor Man, Los Angeles/Rodney Lee Conover Baskets, Hollywood, CA/Thomas S. Cook and family Barely Alive, Los Angeles, CA / Mark Lewis Mr. Barrington, Maine/ Dana Packard/Jennifer Porter A Beautiful Secret, Mexico/Moy JaSf, Jaime Aymerich The Big Blind, Temecula/David James Big Sister, Miami, Florida/Estela Morales Cowboy Up: Inside the Extreme World of Bull Riding David Wittkower, Calabasas, CA Creating Counterparts, Lawrence, Kansas/Dave Loewenstein Dead End, Los Angeles/Jeff Dolen The Displacement Map: A Documentary in Four Movements, Montana Theo Lipfert & Stefan Hakenberg Don't Let Go, New York / Ken Schur Dreaming in Black and White, Los Angeles/Joe Eckardt 18 Money, Los Angeles/Eriko Ueno The Flats/Scilla Andreen-Hernandez Handbook to Casual Stalking/Christal Karge Happy Anniversary, Harry,Christopher Hefner, New Jersey Home/Nancy Deren, Los Angeles Hooked: The Legend of Demetrius "Hook" Mitchell Martha / Michael Skolnick The Hole, South Korea, Lee Myung Jin, Br. Bosco Park Hollywood's Magical Island- Catalina, Greg Reitman & Family Hope,Los Angeles/Tamika Lamison Inja, Australia, Joe Weatherstone In Hot Pursuit, Los Angeles/Davah Avena In the Name of Love/Los Angeles/Shannon O'Rourke Inspiring Charles Dickens, Temecula /Orange Co. / Harvest Bellante Killing the Dream, Temecula/Brian & Kris Dalton Labanan "The Battle", Los Angeles/Rochelle Ricaforte Lighting the Lamp, Los Angeles /Helen Bubenechik Martha's Bakery, Los Angeles/Michael Silberman Marrow, Los Angeles/Christine Panushka Mind Forest, Los Angeles/San Diego/James Prince Murder Rhapsody, New York /Alexander Tana The Mysterian, Temecula/Josh Parpan Never Trust a Serial Killer/Juan C. Garza Night of the Tiki, Temecula/Justin Parpan The Nisei Farmer, Los Angeles/Dean Yamada The Other Conquest / Mexico/LA/Josof Casas Sanchez & Julie Matsumoto Our House, Los Angeles/Greg Shields Outpatient, Los Angeles/Scilla Andreen-Hernandez Pandora's Box, Los Angeles/Randall Moore Pantomime with Freud, San Diego/Aaron Wigo Red Sun Rising/Los Angeles/Neva Friedenn/Paul Maslak/Francis Megahy Robot Stories, New York/LA/ Kim Ima,Greg Pak Rollerboy, Pasadena/Robert Welkner Saints & Soldiers, Utah/Adam Abel / Ryan Little She Got Game, Montreal, Canada/Bobbi Jo Krals Six and the City, Los Angeles/Hanalee Culpepper/Noelle Pflum Slammed, Orange County/Michael Brown The Socratic Method, Glendale, CA/George Hunlock, Jeanne Johnson Soda Jerks, Orange County/Dominic De Lay Sour Mix, Los Angeles/Michelle Oznowicz Spook, Vancouver,Canada/Barry Levy Standing on My Sister's Shoulders/Laura Lipson A Thousand Words, Burbank/Dustin Voigt Triangle Square, Huntington Beach CA /Jeff Anderson Unfolding, Utah/Christian Vuissa, Wiebeke Allman The Unknown Superhero, Temecula/Hemet/Jimbo Marshall Veggie Van Voyage/New Orleans, LA/Joshua Tickell Waiting for Ronald, Los Angeles/Ellen Gerstein Walkentalk, Los Angeles/Philip Zlotrynski White Blossom, Los Angeles/Christine Kelley Yin Yang, Beverly Hills/Adele Uddo ITALIAN FILM SHOWCASE, Presented by the Rome Independent Film Festival Nica Ferguson, RIFF Program Director, in attendance Judges/Film & Music Competition Jeff Bens, Director, Creative Writing Program, New York Greg Durbin, Director, La Jolla Maria Elena Langfeldt, Actress, Spain Edward Stencel, Producer/Director, Los Angeles Ken Andrews, South Bay Music Awards Del Breckenfeld, Fender, Director of Entertainment Mktg. Tony Franklin, Record Producer/Musician Bob Madden, Radio Host, KATY Radio Amy Powers, Songwriter Bruce Singer, Publisher, Entertainment Roundup Danny Verdugo, Fender Museum Board Director Joe Wolfe, Record Producer Workshop Presenters/Panelists Ric Halpern, Panavision Andrew Stucker, Sony George Silvo Dibie, Cinematographers' Guild Michael Goi, ASC Stephen Lighthill, ASC Dave Freeman, Founder/Falling Elevator Music Group Lindsay Wolfington, Music Supervisor/Daisy Music Peter Soldinger, Freelance Music Supervisor Tyler Bacon, Position Music Dave Tough, Real Life Music Publishing David Cole, Producer Jimmy Stewart & Terri Tilton, Artist Management Miki Nord, Blue Sky Artists/Artist Management MusicFest Attendees Jamila Ford and Band/ Riverside, CA The Painkillers/ Los Angeles, CA Breezy/Riverside, CA Ebin Barnett, Palm Springs, CA Angie McClure/Syracuse, IN/Manhattan Beach Mary Coppin /Riverside, CA Roger Connelly and the Blues Merchants/Catalina CA Flying Blind/Los Angeles, CA Bennett Cale Project /Los Angeles,CA Sterling / England/Hollywood That Girl Laura (as in Laura Hage)/Nashville, TN Deena Noroian, Los Angeles, CA Tommy Castro and Band, All Star Jam Headliner Julianna Raye, All Star Jam Performer Albert Cummings and Band, All Star Jam Performer Film and Music Competition Winners JURY Best Feature Film Killing The Dream, produced and directed by Brian Dalton Honorable Mention: The Flats, Directed by Kelly and Tyler Requa Produced by Carlos Scandiuzzi & Scilla Andreen -Hernandez Best Short Film Die Kurve, Directed by Felix Fuchssteiner Best Student Film Faithful, written, produced and directed by Marzena Grzegorczyk Honorable Mention: Inja, Writer/Director:Joe Pasvolsky/ Producer: Joe Weatherstone Best Documentary In the Name of Love, Directed by Shannon O'Rourke Honorable Mention: She Got Game, Directed by Abbey Jack Neidik and Bobbi Jo Krals Best Animation The Box Man, Written, produced and directed by Nirvan Mullick AUDIENCE CHOICE Best Feature Film Saints and Soldiers, Director:Ryan Little/ Producers: Adam Abel & Ryan Little Le Pharmacien de Garde came in Second and Hunting of Man, came in Third Best Short Film Unfolding, written produced and directed by Christian Vuissa Best Documentary Cowboy Up: Inside the Extreme World of Bull -Riding Produced and Directed by David Wittkower Standing on My Sisters' Shoulders came in second and Hollywood's Magical Isle - Catalina, came in third Best Student Film Sour Mix, written and directed by Michelle Oznowski Legend of Razorback came in second and Abbie Down East, came in third Best Animation The Box Man, Written, produced and directed by Nirvan Mullick Rattle came in second and Marrrow, came in third. MUSIC COMPETITION WINNERS First Place, STERLING Second Place, THE PAINKILLERS and DEENA NORMAN Third Place: EBIN BARNETT Attachment IV F Advertising Agreement ASaoskAry manager\wolnckgftwdarepdtsMU saoaaormo aec�.dw ADVERTISING AGREEMENT BETWEEN CITY OF TEMECULA AND TEMECULA VALLEY INTERNATIONAL FILM & MUSIC FESTIVAL This Agreement, made this 27th day of January. 2004, by and between the CITY OF TEMECULA, (hereinafter referred to as "City"), and TEMECULA VALLEY INTERNATIONAL FILM & MUSIC FESTIVAL, a California nonprofit corporation (hereinafter referred to as ("TVIFMF"). A. TVIFMF will operate the "9th Annual Temecula Valley International Film Festival" on September 8 — 12, 2004. The Temecula Valley International Film & Music Festival is a special event located at the Movie Experience 10-plex at Tower Plaza in Temecula. The Festival's subsequent events will be held at locations within the City of Temecula. If locations are held outside the City of Temecula they will be subject to the written approval of the City of Temecula. Attendance at last year's event was approximately 8,000 people. B. The City of Temecula desires to be a "Major Sponsor" of the 2004 Temecula Valley International Film & Music Festival. AGREEMENT NOW, THEREFORE, it is agreed by and between the parties as follows: A. In exchange for the payment of thirty thousand dollars ($30,000.00), the City of Temecula shall be designated as a "Major Sponsor" of the 2004 Temecula Valley International Film & Music Festival. In exchange for being a Major Sponsor, the City of Temecula will receive the benefits as listed in Attachment A. The city sponsorship of thirty thousand dollars ($30,000) will not be used to pay for any professional independent contractors hired by the Festival for specific functions required to produce the Temecula Valley International Film and Music Festival. The City's sponsorship funds will be designated to the following categories: advertising, theater rental, video equipment projection rental, printing costs, special events catering costs and party equipment rentals. B. Within 90 days after conclusion of the Film & Music Festival, TVIFMF shall prepare and submit to the Assistant City Manager a written report evaluating the Film & Music Festival event, its attendance, media coverage, description of the materials in which the City was listed as a Major Sponsor. C. TVIFMF agrees that it will defend, indemnify and hold the City and its elected officials, officer, agents, and employees free and harmless from all claims for damage to persons or by reason of TVIFMF's acts or omissions or those of TVIFMF's employees, officers, agents, or invites in connection with the Temecula Valley International Film & Music Festival to the maximum extent allowed by law. D. TVIFMF shall secure from a good and responsible company or companies doing insurance business in the State of California, pay for and maintain in full force and effect for the duration of this Agreement a policy of comprehensive general liability and liquor liability in which the City is named insured or is named as an additional insured with TVIFMF and shall furnish a Certificate of Liability by the City. Notwithstanding any inconsistent statement in the policy or any subsequent endorsement attached hereto, the protection offered by the policy shall; Include the City as the insured or named as an additional insured covering all claims arising out of, or in connection with, the Temecula Valley International Film & Music Festival. 2. Include the City, its officers, employees and agents while acting within the scope of their duties under this Agreement against all claims arising out of, or in connection with Temecula Valley International Film & Music Festival. Minimum Scope of Insurance. Coverage shall be at least as broad as: (A) Insurance Services Office Commercial General Liability coverage provided on ISO-CGL Form No. CG 00 01 1185 or 88. 4. Minimum Limits of Insurance. Consultant shall maintain limits no less than: (A) General Liability: One million dollars ($1,000,000) per occurrence for bodily injury, personal injury and property damage. If Commercial General Liability Insurance or other form with a general aggregate limit is used, either the general aggregate limit shall apply separately to this project/location or the general aggregate limit shall be twice the required occurrence limit. (B) Liquor Liability: One million dollars ($1,000,000) combined single limit per occurrence for bodily injury, personal injury and property damage. The insurer shall agree to waive all rights of subrogation against the City, its officer, officials, employees and volunteers for losses arising from the Temecula Valley International Film & Music Festival. 6. Bear an endorsement or shall have attached a rider whereby it is provided that, in the event of expiration or proposed cancellation of such policy for any reason whatsoever, the City shall be notified by registered mail, postage prepaid, return receipt requested, not less than thirty (30) days beforehand. 7. Any deductible or self -insured retention must be declared to and approved by the City. At the option of the City, either the insurer shall reduce or eliminate such deductible or self -insured retention as respects the City, its officers, officials and employees or TVIFMF shall procure a bond guaranteeing payment of losses and related investigations, claim administration and defense expenses. E. Should any litigation be commenced between the parties, hereto, concerning the provisions of this Agreement, the prevailing party concerning the provisions of this Agreement, the prevailing party in such litigation shall be entitled to reasonable attorney's fees, in addition to any other relief to which it may be entitled. F. The TVIFMF will provide an audit conducted by an independent certified public accountant of the 2004 Temecula Valley International Film & Music Festival. This audit shall be conducted to coincide with the 2004 event and should be completed by January 15, 2005. It is required that the auditor be on -site during the 2004 Festival. IN WITNESS WHEREOF, the City has caused its corporate name and seal to be hereunto subscribed and affixed by Chairperson and attest to by the City Clerk, both thereunto duly authorized, and the Temecula Valley International Film & Music Festival, has hereunto subscribed this Contract day, month, and year hereinabove written. DATED: TEMECULA VALLEY INTERNATIONAL CITY OF TEMECULA FILM & MUSIC FESTIVAL BY: Jo Moulton Michael S. Naggar Founder and Advisory Board Mayor Temecula Valley International Film & Music Festival 31468 Corte Montiel Temecula, CA 92592 ATTEST: Susan W. Jones, CMC City Clerk APPROVED AS TO FORM: Peter Thorson, City Attorney ATTACHMENT A - SPONSORSHIP BENEFITS CITY OF TEMECULA SPONSORSHIP BENEFITS • Recognition of City of Temecula's sponsorship in all festival collateral materials • Recognition of City of Temecula's Sponsorship in all applicable Broadcast and Print Media advertising, festival flyers, brochures, signage and press releases. • Acknowledgment of City of Temecula's sponsorship prior to and after every film screening, live music performances and workshops/panel discussions. • Full page, black & white Inside cover page Advertisement in the festival program. • 10 complimentary tickets to Opening Night Premiere and Reception, Black Tie Awards Gala, Festival workshops/panel discussions, closing Day Festivities and to all pre -festival awareness and fundraising functions. • 50 regular live music performance tickets for giveaway to city employees. • 50 regular screening tickets for giveaway to city employees • Festival Souvenirs • Access to VIP Hospitality Suite • Acknowledgment of City if Temecula representatives at Opening Night, Black Tie Awards Gala and Closing Day Festivities. • Insertion of City logo in the Festival website and the program sponsors' logo page, • Opportunity for City of Temecula to incorporate Festival logo in any City of Temecula Marketing campaign materials. • Opportunity for City of Temecula to enhance community relations by involving City of Temecula officials and employees in different aspects of the festival (from festival Presenters to hosts/hostesses in all prime festival special events). As Host City, the City will always be acknowledged as a cooperative entity in the event titling regardless of who, if any, the eventual Presenting or Title sponsor will be. The Festival will secure from a good and responsible company or companies, pay for and maintain in full force and effect for the duration of the event a policy of comprehensive general liability and liquor liability in which the City of Temecula is named insured or as an additional insured covering all claims arising out of, or in connection with the 2004 Temecula valley International Film & Music Festival. Coverage will provide the following minimum limits: General Liability - $1,000,000 combined single limit per occurrence for bodily injury, personal injury and property damage. Liquor liability - $1,000,000 combined single limit per occurrence for bodily injury, personal injury and property damage. ITEM 14 APPROVAL CITY ATTORNEY DIRECTOR OF FINANC CITY MANAGER CITY OF TEMECULA AGENDA REPORT TO: City Manager/City Council FROM: Grant Yat ssistant to the City Manager DATE: January 27, 2004 SUBJECT: Community CPR/ AED/ First Aid Training/Grant Program PREPARED BY: Ashley Jones, Management Assistant RECOMMENDATION: That the City Council: 1) Approve a Community CPR/AED/First Aid Training Program; 2) Appropriate $15,000 program seed money from the General Fund undesignated reserves. BACKGROUND: At the January 13, 2004 City Council meeting, Mayor Pro Tern Comerchero requested that $15,000 be allocated to provide funding for businesses who are interested in starting a defibrillation program. Staff has developed a program to provide the community with CPR Training and also a structure to disburse the grant funds for the purchase of Automatic External Defibrillators (AED's). The leading cause of death in America today is coronary artery disease. It is estimated that over 250,000 people die each year from it. The number one heart rhythm associated with sudden cardiac arrest is Ventricular Fibrillation (VFIB); the only treatment for this deadly rhythm is defibrillation or shocking the heart. Early defibrillation and CPR is the key to survival, for every minute that passes chances for survival decrease 7 —10%. The City has recognized this issue and has recently purchased 7 Automated External Defibrillators (AED's) for use at various City facilities. In addition, City staff is receiving training on the use of these units and as part of that training; staff is also receiving training on CPR. Studies have proven that when early CPR and early defibrillation are started, victims of sudden cardiac arrest chances of survival improve dramatically. Therefore, staff has created a training program that will allow for community members to receive this valuable training at a reduced cost. City Paramedics and Firefighters will conduct the training at Fire Station 84. The following represents the proposed training schedules and related costs that will be provided to the community. QASRLEMSUff RemdSASW" repWCo nity Tmining.dw AED/ CPR/ FIRST AID TRAINING SCHEDULE AED/CPR TRAINING SCHEDULE This training will take place every other month starting in March 2004. The training will be held at Fire Station 84 during one week of the month on Tuesday and Thursday evenings from 6:00 p.m. to 9:00 p.m. The cost of this training is $25.00. AED/CPR/FIRST AID TRAINING This training will take place every other month beginning in March 2004. The training will be held at Fire Station 84 during one weekend of the month. The schedule will be from 8:00 a.m. to 5:00 p.m. on Saturday and from 8:00 a.m. to noon on Sunday. The cost of this training is $35.00. The funds that are collected from this program will be deposited into a special account. This account will be utilized to fund matching grants for the community to purchase AED units. In addition, at the January 13, 2004 City Council meeting, Mayor Pro Tern Jeff Comerchero requested that staff bring back an item for City Council consideration that would provide $15,000 in grant funding for a Public Access Defibrillation (PAD) program. This program would provide matching grant funding for qualifying businesses that wish to purchase an AED unit and begin a PAD program. Staff recommends that the Temecula Citizen Corps Council be tasked with managing the grant program. Staff will develop the appropriate criteria for the program. In general, the program will provide matching grant funds for a qualifying business to begin a PAD program. The requirements of this program are that the business follow all of the requirements of Title 22 of the Health and Safety Code, the business hire a medical director and appropriate training is part of the program. In addition, the business must agree to use the unit for the benefit of the not only the employees of the facility, but also for members of the general public who patronize the business. The Traffic/Safety Commission did review the program at their January 22nd meeting and was very supportive. In addition, the PAD program will begin in March, which will allow staff the necessary time to develop the grant criteria. Staff is also recommending that non-profit businesses be allowed to receive 100% funding, while for -profit businesses will be eligible for matching amounts that will be determined by the application program and decided by the Temecula Citizen Corps Council. FISCAL IMPACT: The $15,000 program seed money will come from the General Fund undesignated reserves. In addition, the training for this program will take place during times when extra firefighters are already on duty so the overtime costs will be kept to a minimum. Finance has set up an account to deposit the training funds that participants will pay. This fund will be used to offset future grant applications from the community to begin a PAD program. QMSHLEVS\Staff Reports\Staff report-Cor nity T2ining.dm ITEM 15 APPROVAL CITY ATTORNEY DIRECTOR OF FJ�E CITY MANAGER( {J CITY OF TEMECULA AGENDA REPORT TO: City Manager/City Council FROM: Herman D. Parker, Director of Community Services DATE: January 27, 2004 SUBJECT: Acceptance of Grant Deed — Serena Hills Park PREPARED BY: Cathy McCarthy, Development Services Administrator RECOMMENDATION: That the City Council: 1) Approve Amendment No. 2 to Subdivision Improvement Agreement for Tract 23209 2) Authorize acceptance of the Grant Deed for Serena Hills Park, located in the Shea Homes development at La Serena and Walcott Lane and direct staff to proceed with the necessary actions to cause the deed to be recorded. BACKGROUND: Serena Hills is a 220 unit residential development west of Butterfield Stage Road. The developer was conditioned to construct a 3.15 acre park site, which is located on La Serena Road and Walcott Lane. This passive park includes age -appropriate tot lots, picnic shelter, parking lot, benches, tables, walkways and open turf area. All improvements have been completed to the satisfaction of the Community Services Director and a policy of title insurance will be provided by the developer to accompany the transfer of title to the City. A dispute between a neighboring residential property owner and the developer that impacts the boundaries of the park site has not been resolved to date. This dispute could potentially take several months to resolve and only impacts a very small corner of the park site. The remainder of the 3.15 acre park site is completed and has successfully completed its maintenance period. The residents in the community surrounding the park site are very anxious to begin utilizing their new neighborhood park. As a result, the TCSD is proposing to accept the park site by metes and bounds excluding the area in dispute. This will allow the developer and the neighboring property owner to settle their issue over the next several months. This issue is addressed in the attached Amendment No. 2. In addition, the Developer had agreed to widen the south side of La Serena Way as it approaches Tract 23209. The negotiations for right of way with the property owner have delayed this work, however, an agreement has been made with the owner and the improvements have been guaranteed with an improvement bond. Staff feels that adequate progress has been made, the developer has made additional concessions and appropriate cash deposits have been made to insure the completion of this work. The remaining building permits will be released in accordance with Amendment No. 2. R:WcCaMCWgenda Reports\Serena Hills - Grant Deed.doc FISCAL IMPACT: Cost for maintaining Serena Hills Park for the remaining portion of this fiscal year has been estimated at $6500. This cost was budged within the City's Park/Street Lighting Tax for Fiscal Year 2003-2004. ATTACHMENTS: 1) Amendment No. 2 to Subdivision Improvement Agreement for Tract 23209 2) Grant Deed 3) Vicinity Map R N1cCaNhClAigenda RepWs\Serena Hills - Grant Deed,dm RECORDING REQUESTED BY AND WHEN RECORDED MAIL TO: City of Temecula 43200 Business Park Drive P.O. Box 9033 Temecula, California 92589-9033 Attn: City Clerk Exempt from recording fees pursuant to Govt. Code Section 27383 (Space above for recorder's use) AMENDMENT NO.2 TO SUBDIVISION IMPROVEMENT AGREEMENT FOR TRACT 23209 (SHEA HOMES LIMITED This Amendment No. 2 is made and entered into as of January 27, 2004, by and between the CITY OF TEMECULA, a municipal corporation ("City") and SHEA HOMES LIMTED PARTNERSHIP, a California Limited Partnership ("Subdivider"), with respect to the following facts: Recitals A. Subdivider owns certain real property located in the City of Temecula, County of Riverside, State of California (the "Property") generally known as a portion of Tract No. 23209. The Property is more specifically described on Exhibit A, Legal Description of Property, attached hereto as Exhibit A and incorporated herein as though set forth in full. B. The City and Subdivider entered into that certain "City of Temecula Subdivision Improvement Agreement," dated as of August 14, 2001, which agreement was recorded on June 26, 2002 as Document No. 2002-357385 of the Official Records of the County of Riverside. C. On April 22, 2003 the City and Subdivider entered into that certain unrecorded "Amendment No. 1 to City of Temecula Subdivision Improvement Agreement with Shea Homes Limited Partnership Tract No. 23209 Offsite Public Improvements," a true, correct and complete copy of said agreement is attached as Exhibit B to this Agreement ("Amendment No. 1"). The June 26, 2002 original agreement, as amended by the April 22, 2003 Amendment No. 1 and this Amendment No. 2 shall be known collectively as the "Subdivision Agreement." D. Amendment No. 1 provides that the City shall issue to the Subdivider the 758458.1 January 17, 2004 final one hundred (100) building permits for Tract 23209 upon fulfillment of all applicable conditions precedent to the issuance of a building permit and in accordance with the following schedule: (i) fifty (50) building permits upon the approval of Amendment No. 1 by the Subdivider and the City Council; (ii) twenty-five (25) permits when substantial progress has been made with the construction of La Serena Way and Butterfield Stage Road, as determined by the City Manager: and (iii) the remaining twenty-five (25) permits when the work on La Serena Way and Butterfield Stage Road has been completed and accepted by the City. As of the date of this Agreement the 75 building permits described in subparagraphs (i) and (ii) have been issued and the remaining 25 building permits described in subparagraph (iii) have not been issued. E. The City and Subdivider have also entered into that certain "City of Temecula Parkland /Landscape Improvement Agreement," dated as of June 2002, a true, correct and complete copy of said agreement is attached hereto as Exhibit C and incorporated herein as though set forth in full. F. The Parkland Agreement provides for the construction of a park on Lot 221 of Tract Map No. 23209 as required by Conditions 31 and 110 of Tentative Tract No. 23209 ("Proposed Park"). G. A dispute exists between the Subdivider and the owner of land adjacent to the Proposed Park. The dispute involves the encroachment of certain park and street improvements onto land owned by , the owner of property adjacent to the Proposed Park (" "), during construction of the park and street improvements by Subdivider. The land which is the subject of the dispute is described and depicted on Exhibit D, attached hereto and incorporated herein by this reference as though set forth in full ("Disputed Lands"). H. The parties now desire to enter into this Amendment No. 2 in order to (i) modify the terms under which the remaining 25 building permits will be issued, (ii) address certain modifications to the construction of the public road improvements, (iii) modify the terms under which the City will accept title to a portion of the Proposed Park, and (iv) provide Subdivider with an opportunity to resolve the ownership of the Disputed Lands. I. Subdivider has submitted to the City a performance bond and a labor and materials bond from an admitted California surety in the penal sum of thousand dollars ($_, 000.00) to secure construction of the widening of La Serena Way in accordance with plans and specifications approved by the Director of Public Works in accordance with the Subdivision Agreement. J. Subdivider has paid to the City twenty-five thousand dollar ($25,000.00) for the continued maintenance of the "Widley Slope" by the City or Temecula Community Services District ("TCSD"). NOW, THEREFORE, in consideration of the foregoing recitals and the mutual promises contained herein, the parties hereto covenant, promise and agree for the benefit of the City as follows: 1. Recitals. The above recitals, and each of them, are true and correct and 758458.1 January 17, 2004 are hereby incorporated by reference herein and made a part hereof. 2. Subdivider's Obligations. In consideration of the issuance of the first 25 building permits for Tract 23209, the Subdivider shall deliver to the City the following documents in a form approved by the Director of Public Works and within the times specified herein: (i) The improvement plans for the widening of La Serena Way have been approved and fully executed by Subdivider on or before , 2004; (ii) the irrevocable offer of dedication for the La Serena Way right of way is executed by the affected owner ("Wildey") on or before , 2004; (iii) Subdivider has secured a permission to grade letter from Wildey on or before , 2004; (iv) a slope maintenance easement for the TCSD is fully executed by Widley and delivered to the City on or before , 2004; and (v) a landscape maintenance bond in an amount and form approved by TCSD for the landscape improvements on La Serena Way and the Widley Slope has been delivered to the City. Subdivider has posted a seventy-five thousand dollar ($75,000.00) cash security with the City to secure Subdivider's obligations under this Paragraph. Upon receipt of these documents, the City shall return the $75,000 security without interest. In the event the documents are not delivered to the City within the times required by this Amendment, City shall retain the security and Subdivider shall continue to be obligated to complete the improvements as required by the Subdivision Improvement Agreement. 3. Release of Remaining Twenty -Five Building Permits. The last set of twenty-five building permits shall be issued upon completion of the following by the Subdivider to the satisfaction of the Director of Public Works and the Director of Community Services: a. Subdivider agrees to design, process and install the landscaping for the Wildey Slope as set forth in Paragraph 4 of this Amendment No. 2; b. Subdivider shall complete the construction and installation of curb, gutter, sidewalk and paving of the Butterfield Road extension from Chemin Clenet to La Serena in accordance with City standards and the Subdivision Agreement; C. Subdivider shall have conveyed the Partial Park Site to the City pursuant to the requirements of the Paragraph 5 of this Amendment No. 2; d. Except for the completion of the Butterfield Road extension from Chemin Clenet to La Serena as described in subparagraph b., Subdivider shall not be required to complete the La Serena Way improvements described in the Subdivision Improvement Agreement in order to received the last set of twenty-five building permits, but shall remain obligated to complete the improvements in accordance with the Subdivision Improvement Agreement. 4. Installation of Landscaping on Wildey Slone. a. Subdivider shall design, process and install the landscaping for: (i) the Wildey Slope areas located between the top of slope and the top of the retaining wall located at the toe of the slope; and (ii) the parkway areas adjacent to the Wildey Slope. The Wildey Slope is further described and depicted on Exhibit E, attached hereto and incorporated herein as though set forth in full. The landscaping shall be in accordance 758458.1 January 17, 2004 with TCSD standards and shall be approved by TCSD b. Subdivider shall proceed with the design and approval of the landscaping during the grading of the La Serena Way slope and construction of La Serena Road, provided, however, that the landscaping plans shall be submitted to the City no later than 1, 2004. C. Subdivider shall proceed with the installation and construction of the landscape improvements no later than one (1) year following the approval of the landscaping plans by the City. Subdivider shall not proceed with the work until such time as the work has been completed on the Wildey site such that it will not interfere with construction and installation of the landscaping. The Director of Public Works may extend the date for commencement of the landscaping work depending on the progress of work on the Wildey site. d. Following completion of the 90-day maintenance period for the landscaping, City or TCSD, at the discretion of the City, shall assume the maintenance of the landscaping in accordance with the Parkland Agreement. 5. Acceptance of the Partial Park Site by the City. a. The Partial Park Site is defined as the park site planned for Lot 221 of Tract 23209, except for the Disputed Lands described and depicted on Exhibit D ("Partial Park Site"). b. Subdivider shall at its own cost and expense prepare a metes and bounds legal description of the Partial Park Site. C. Subdivider shall convey the Partial Park Site to the City upon fulfillment of all of the conditions precedent set forth in the Parkland Agreement to the satisfaction of the Director of Community Services of the City. d. Upon conveyance of the Partial Park Site to the City and the fulfillment of other conditions of the Subdivision Agreement, including items in Paragraph 3.a. and 3.b., the City shall release the remaining 25 building permits for Tract 23209 pursuant to the Subdivision Agreement. 6. Resolution of Dispute with Property Owner Adjacent to Park Site. a. Subdivider shall have twelve (12) months from the date of this First Amendment to resolve the dispute with over the Disputed Lands, as described in Recital G. b. In the event Subdivider and are unable to resolve the dispute within this time period, Subdivider shall request the City to undertake the actions authorized by Government Code Section 66462.5 to resolve the dispute and acquire the property necessary for the Park Site, at the sole cost and expense of the Subdivider. City and Subdivider shall enter into the agreement required by Government 758458.1 January 17, 2004 Code Section 66462.5. C. City shall hold the current park improvement bond held by the TCSD and any park DIF reimbursement owed to the Developer, without interest, to secure resolution of the Disputed Lands. 7. Completion of Improvements. Except as specifically provided in this Amendment No. 2, all improvements described in the Subdivision Agreement shall be completed on or before June 1, 2004. 8. Recordation of Agreement. This Agreement shall be recorded in the office of the County Recorder for the County of Riverside. 9. Covenant Runs With Land. The covenants set forth in this Agreement shall be covenants running with the land and shall be binding upon the Property and any future Subdividers of the Property or successors in interest of Subdivider, and shall run to the benefit of the City, until this Agreement is released or modified by the City. This Agreement and the covenants contained herein shall run with the land and shall be a burden upon the Property and shall be for the benefit of all real property owned or controlled by the City which is located in the City of Temecula, County of Riverside, State of California. This instrument is intended to be a covenant running with the land and such intention shall be liberally construed in favor of the City. Subdivider warrants and represents to the City that all actions necessary to make this Agreement binding upon its successors and assigns to the Property have been completed and that this is a legal and valid Agreement and is binding upon Subdivider and its successors and assigns to the Property. 10. Time is of Essence. Time is of the essence of each provision of this Agreement of which time of performance is a factor. 11. For Benefit of City. This Agreement shall be enforceable by and inure to the benefit of the City and its successors and assigns and shall bind Subdivider and Subdivider's successors and assigns. This Agreement shall be enforceable by the City and any assignee of the rights of the City. The City shall be entitled to assign its rights hereunder to any governmental agency or subdivision of the City or of the State of California. 12. Entire Agreement; Amendment. This instrument contains the entire agreement of parties relating to the rights herein granted and the burdens and obligations herein assumed, except as otherwise set forth in the Subdivision Agreement and the Parkland Agreement between the parties. Any oral representations or modifications concerning this instrument shall be of no force or effect. This Agreement may not be amended, modified or revoked without the written consent of the City. 13. Interpretation. This Agreement shall be construed according to its fair meaning and as if prepared by both parties hereto. Any rule of law (including without limitation California Civil Code Section 1654) or legal decision that would require interpretation of any ambiguities in this Agreement against the party that has drafted it is not applicable and is hereby waived. 758458.1 January 17, 2004 5 14. No Third Party Beneficiaries. No person or entity shall be deemed to be a third party beneficiary hereof, except Widley with respect to the Widley Slope, and nothing in this Agreement (either express or implied) is intended to confer upon any person or entity, other than the City and the Subdivider (and their respective successors and assigns), any rights, remedies, obligations or liabilities under or by reason of this Agreement. 15. Necessary Parties. Subdivider warrant and represent to City that no other parties have any interests in the Property and that Subdivider has full legal right, power and authority to enter into this Agreement and undertake the obligations set forth in this Agreement. Subdivider further warrants and represents to City that this Agreement is legal, valid and binding against the Subdivider and its successors and assigns and that the consent of no other party is required to make this Agreement legal, valid and binding against Subdivider and its successors and assigns. 16. Continuing Effect. Except as specifically modified hereby, the Subdivision Agreement, as amended, the Parkland Agreement, and the conditions of approval for the land use entitlements for Tract 23209 shall otherwise remain unaffected and unchanged by reason of this Amendment No. 2 and shall remain in full force and effect. [Remainder of page intentionally left blank] 758458.1 January 17, 2004 IN WITNESS WHEREOF, the parties hereto have executed this Agreement as of the day and year first above written. CITY OF TEMECULA, a municipal corporation Michael S. Naggar Mayor Attest: Susan W. Jones, CMC City Clerk Approved As to Form: Peter M. Thorson City Attorney 758458.1 January 17, 2004 SHEA HOMES LIMITED PARTNERSHIP a California limited partnership by J.F. Shea Co., a Nevada Corporation, its General Partner Un Name: Title: Name: Title: 758458.1 January 17, 2004 STATE OF CALIFORNIA ss. COUNTY OF On , 2004, before me, the undersigned, a Notary Public in and for said State, personally appeared , known to me (or proved to me on the basis of satisfactory evidence) to be the person whose name is subscribed to the within instrument and acknowledged to me that he executed the same in his authorized capacity and that his signature on the instrument, the person, or the entity upon behalf of which the person acted, executed the instrument. WITNESS my hand and official seal. Notary Signature in and for said County and State STATE OF CALIFORNIA ss. COUNTY OF On , 2004, before me, the undersigned, a Notary Public in and for said State, personally appeared , known to me (or proved to me on the basis of satisfactory evidence) to be the person whose name is subscribed to the within instrument and acknowledged to me that he executed the same in his authorized capacity and that his signature on the instrument, the person, or the entity upon behalf of which the person acted, executed the instrument. WITNESS my hand and official seal. Notary Signature in and for said County and State 758458.1 January 17, 2004 EXHIBIT A LEGAL DESCRIPTION OF PROPERTY Riverside County Tract Map No. 23209 residential lots 55-78; 86-94; 96-99; 116-128; 132-137 and park site lot 221. EXHIBIT B AMENDMENT#1 to CITY OF TEMECULA SUBDIVISION IMPROVEMENT AGREEMENT with SHEA ES LIMITED PARTNERSHIP Tract N . 23208 FFSITE IMPROVEMENTS The purpose of this amendment is to amend item #2, Public Financing Contingency, as it relates to the number of building permits that can be issued prior to completion of the offsite Butterfield Stage Road improvements as conditioned with the approval of Tentative Tract Map No. 23209. The Developer is rapidly approaching the 120'h building permit issuance, which is the limit of permits to be issued before the Butterfield Stage Road offsite improvements are to be completed. The Developer has offered to do additional improvements on La Serena Way that were not part of their conditions of approval, in exchange for the city releasing additional building permits before Butterfield Stage Road is complete. The City is in need of having full width improvements on La Serena Way as part of the ultimate Circulation Element of the City's General Plan to allow for better circulation in this area now. Improvements to Butterfield Stage Road have been delayed because of right-of-way issues and the anticipation that full -width improvements would be done through a Community Facilities District (CFD) presently being formed for the Roripaugh Ranch project. That project has been delayed through no fault of this Developer. City agrees to release additional building permits for Tract No. 23209 when the Developer meets the following milestones: • 50 permits When this Amendment is signed by Developer and approved by the City Council and the improvements for La Serena Way have been guaranteed. • 25 permits When substantial progress has been made with the construction of La Serena Way and Butterfield Stage Road, as determined by the City Manager. • 25 permits When the work on La Serena Way and Butterfield Stage Road has been completed and accepted by the City. All other terms and conditions of the original Subdivision Improvement Agreement, dated August 14, 2001, shall remain in effect. 4 R:WGENDA REPORTS\2003\042203\Tr.23209 Agrmt Amendment.doc IN WITNESS WHEREOF, this agreement is executed by CITY, by and through its Mayor. SUBDIVIDER CITY OF TEMECULA Shea Homes Limited Partnership, a California Limited Partnership, J.F. Shea Co., a Nevada Corporation, General Partner Name: Title: John B. Vance, Assistant Secretary By: ATTEST: Name: Susan City C Title: Paul L.L. Barnes, Assistant Secretary (Proper Notarization of SUBDIVIDER's signature is required and shall be attached) RECOMMENDED FOR APPROVAL: By: A, William G. Hughes Director of Public Works/City Engineer APPROVED AS TO FORM: By: &� Peter M. Thorson, City Attorney 5 R:WGENDA REPORTS\2003\0422031Tr.23209 Agnnt Amendment.doc State of California ) ) S.S. County of San Diego ) On April 29, 2003 before me, Debra E. Young, Notary Public, personally appeared John B. Vance and Paul L.L. Barnes personally known to me to be the persons whose names are subscribed to the within instrument and acknowledged to me that they executed the same in their authorized capacities, and that by their signatures on the instrument the persons, or the entity upon behalf of which the persons acted, executed the instrument. WITNESS my hand and official seal. =NOTARY NGoenu9. 2006 `a EXHIBIT C CITY OF TEMECULA PARKLAND / LANDSCAPE IMPROVEMENT AGREEMENT DATE OF AGREEMENT: June 2002 NAME OF SUBDIVIDER: Shea Homes Limited to as NAME OF to as "S TRACT NO.: 23209 TENTATIVE MAP RESOLUTION OF APPROVAL NO.: (Referred to as "Resolution of Approval") PARKLAND IMPROVEMENT PLANS NO.: ESTIMATED TOTAL COST OF PARKLAND IMPROVEMENTS:$, AZ§j. 4.00 COMPLETION DATE: June 2004 NAME OF SURETY AND BOND NO. FOR LABOR AND MATERIALS BOND: American Home Assurance Company Bond No. 00-290-919 NAME OF SURETY AND BOND NO. FOR FAITHFUL PERFORMANCE BOND: American Home Assurance Company Bond No. 00-290-919 NAME OF SURETY AND BOND NO. FOR WARRANTY BOND: American Home Assurance Company Bond No. 00-290-919A R OGLERMAGREEMNIparkland landscape Improvementpgreement.doc This Agreement is made and entered into by and between the City of Temecula, California, a Municipal Corporation of the State of California, hereinafter referred to as CITY, and the SUBDIVIDER. RECITALS A. SUBDIVIDER has presented to CITY for approval and recordation, a final subdivision map of a proposed subdivision pursuant to provisions of the Subdivision Map Act of the State of California and the CITY ordinances and regulations relating to the filing, approval and recordation of subdivision maps. The Subdivision Map Act and the CITY ordinances and regulations relating to the filing, approval and recordation of subdivision maps are collectively referred to in this Agreement as the "Subdivision Laws.' B. A tentative map of the SUBDIVISION has been approved, subject to the Subdivision Laws and to the requirements and conditions contained in the Resolution of -� Approval. The Resolution of APP Approval is on file in the Office of the City Clerk and is incorporated into this Agreement by reference. C. SUBDIVIDER is required, as a condition of the approval of the tentative map that the Parkland Improvement plans must be completed, in compliance with City standards, by the Completion Date. The Subdivision Laws establish as a condition precedent to the approval of a final map, that the SUBDIVIDER has entered into a secured Agreement with the CITY to complete the Parkland/Landscape Improvement Plans within the Completion Date. D. In consideration of approval of a final map for the SUBDIVISION by the City Council, SUBDIVIDER desires to enter into this Agreement, whereby promises to . install and complete, at SUBDIVIDER'S own expense, all the Parkland/Landscaps i Improvement work required by City in connection with proposed subdivision. Subdivider has secured this agreement by. Parkland/Landscaping Improvement Security required by RAZIGLERGAXAGREEMMparkland landscape improvement2greement cloc I the Subdivision Laws and approved by the City Attorney. The term "Parkland" includes landscape areas intended to be maintained by the Temecula Community Services District. E. Complete Parkland/Landscape Improvement Plans for the construction, installation and completion of the Parkland Improvements have been prepared by SUBDIVIDER and approved by the Director of Community Services. The Parkland Improvement Plans numbered as referenced previously in this Agreement are on file in the Office of the Director of Community Services and are incorporated into this Agreement by this reference. All references in this Agreement to the Parkland Improvement Plans shall include reference to any specifications for the Improvements as approved by the Director of Community Services. F. An estimate of the cost for construction of the Parkland Improvements {(� according to the Improvement Plans has been made and approved by the Director of Community Services. The estimated amount is stated on Page 1 of this Agreement. The basis for the estimate is attached as Exhibit "A" to this Agreement. G. The CITY has adopted standards for the construction and installation of Parkland/Landscape Improvements within the CITY. The Parkland/Landscape Improvement Plans have been prepared in conformance with the CITY standards, (in effect on the date of approval of the Resolution of Approval). H. SUBDIVIDER recognizes that by approval of the final map for SUBDIVISION, CITY has conferred substantial rights upon SUBDIVIDER, including the right to sell, lease, or finance lots within the SUBDIVISION, and has taken the final act necessary to subdivide the property within the SUBDIVISION. As a result, CITY will be damaged to the extent of the cost of Installation of the Parkland/Landscape Improvements by SUBDIVIDER'S failure to perform its obligation under this Agreement, Including, but not limited to, SUBDIVIDER'S obligation to complete construction of R OGLERGIXAGREEMMparkland landscape Improveme"greement.doc Parkland/Landscape Improvements by the Completion Date. CITY shall be entitled to all remedies available to it pursuant to this Agreement and the Subdivision Laws in the event of a default by SUBDIVIDER. It is specifically recognized that the determination of whether a reversion to acreage or rescission of the SUBDIVISION constitutes an adequate remedy for default by the SUBDIVIDER shall be within the sole discretion of CITY. NOT, THEREFORE, in consideration of the approval and recordation by the City Council of the final map of the SUBDIVISION, SUBDIVIDER and CITY agree as follows: 1. SUBDIVIDER'S Obligations to Construct Parkland/Landscaoinq Improvements. SUBDIVIDER Shall: a. Comply with all the requirements of the Resolution of Approval, and any amendments thereto, and with the provisions of the 1 )J Subdivision Laws. b. Pursuant to the requirements of Labor Code Section 1720, SUBDIVIDER shall pay prevailing wages for all work performed for the construction, alteration, demolition, installation, or repair for the Parkland/Landscape Improvement Work required by this Agreement. In accordance with the provisions of Section 1773 of the Labor Code of the State of California, the City Council has obtained the general prevailing rate of per diem wages and the general rate for holiday and overtime work in this locality for each craft, classification, or type of workman needed to execute this Contractor from the Director of the Department of Industrial Relations. These rates are on file with the City Clerk. Copies may be obtained at cost at the City Clerk's office of the City of Temecula. Subdivider shall post a copy of such wage rates at the job site and shall R:IZIGLERGIXAGREEMNVarkland landscape Irnprovement4greement.doc -j pay the adopted prevailing wage rates as a minimum. Subdivider shall comply with the provisions of Sections 1773.8, 1775, 1776, 1777.5, 1777.6, and 1813 of the Labor Code and other applicable laws and regulations with respect to the payment of prevailing wages. Pursuant to the provisions of 1775 of the Labor Code, Subdivider shall forfeit to the City, as a penalty, the sum of $25.00 for each calendar day, or portion thereof, for each laborer, worker, or mechanic employed, paid less, than the stipulated prevailing rates for any work done under this Agreement, by it or by any subcontractor under it, in violation of the provisions of the Agreement or in violation of any applicable laws or regulations pertaining to the payment of prevailing wages. C. Complete by the time established in Section 20 of this Agreement and at SUBDIVIDER'S own expense, all the Parkland/Landscape Improvement work required on the Tentative Map and Resolution of Approval in conformance with the Parkland Improvement Plans and the CITY standards: d. Furnish the necessary materials for completion of the Parkland Improvements in conformity with the Parkland Improvement Plans and CITY standards. e. Except for easements or other interested in real property to be dedicated to the Homeowners Association of the SUBDIVISION, acquire and dedicate, or pay the cost of acquisition by CITY, of all rights - of -way, easements and other interests in real properly for construction or Installation of the Parkland/Landscape Improvements, free and dear of all l liens and encumbrances for the SUBDIVIDER'S obligations with regard to acquisition by CITY of off -site rights -of -way, easements and other ROGLERG1xAGREEMMparkland landscape lmprovementqgmement.doc r! i Interests in real property shall be subject to a separate Agreement Y 1 between SUBDIVIDER and CITY. 2. Acouisition and Dedication of Easements or Rights -of -Way. If any of the Parkland/Landscape Improvements and land development work contemplated by this Agreement are to be constructed or Installed on land not owned by SUBDIVIDER, no construction or installation shall be commenced before: a. , The offer of dedication to CITY or appropriate rights -of - way, easements or other interest in real property, and appropriate authorization from the property owner to allow construction or installation of the Improvements or work, or b. The dedication to, and acceptance by, the CITY of appropriate rights -of -way, easements or other interests in real property, and approved by the Department of Public Works, as determined by the Director of Community Services. C. The issuance by a court of competent jurisdiction pursuant to the State Eminent Domain Law of an order of possession. SUBDIVIDER shall comply in all respects with order of possession. Nothing in this Section 2 shall be construed as authorizing or granting an extension of time to SUBDIVIDER. 3. Security. SUBDIVIDER shall at all times guarantee SUBDIVIDER'S performance of this Agreement by furnishing to. CITY, and maintaining, good and sufficient security as required by the Subdivision Laws on forms approved by CITY for the purposes and in the amounts as follows: a. to assure faithful performance of this Agreement in regard to said improvements in and amount of 100% of the estimated cost of the Parkland/Landscape Improvements; and RAZIGLERGWAGREEMNtparkland landscape knprovemeni&greernent.doc b. to secure payment to any contractor, subcontractor, persons renting equipment, or furnishing labor materials for Parkland/Landscape Improvements required to be constructed or Installed pursuant to this Agreement in the additional amount of 60% of the estimated cost of the Improvements; and C. to guarantee or warranty the work done pursuant to this Agreement for a period of one year following acceptance thereof by CITY against any defective work or labor done or defective materials furnished in the additional amount of 10% of the estimated cost of the Parkland Improvements. The securities required by this Agreement shall be kept on file with the City Clerk. The terms of the security documents referenced on Page 1 of this Agreement are incorporated into this Agreement by this Reference. If any security is replaced by another approved security, the replacement shall be filed with the City Clerk and, upon filing, shall be deemed to have been made a part of and incorporated into this Agreement. Upon filing of a replacement security with the City Clerk, the former security may be released. 4. Alterations to Parkland Improvement Plans. a. Any changes, alterations or additions to the Parkland/Landscape Improvement Plans and specifications or to the improvements, not exceeding 10% of the original estimated cost if the Improvement, which are mutually agreed upon by the CITY and SUBDIVIDER, shall not relieve the Improvement security given for faithful performance of this Agreement. In the event such changes, alterations, or additions exceed 10% of the original estimated cost of the Improvement, SUBDIVIDER shall provide improvement security for ROGLERGMAGREEMMparkland landscape knprovementpgreemen4doa faithful performance as required by Paragraph 3 of this Agreement for 100% of the total estimated cost of the improvement as changed, altered, or amended, minus any completed partial releases allowed by Paragraph 6 of this Agreement. b. The SUBDIVIDER shall construct the Parkland Improvements in accordance with the CITY Standards in effect at the time of adoption of the Resolution of Approval. CITY reserves the right to modify the standards applicable to the SUBDIVISION and this Agreement, when necessary to protect the public health, safety or welfare or comply with applicable State or federal law or CITY zoning ordinances. If SUBDIVIDER requests and is granted an extension of time for completion of the improvements, CITY may apply the standards in effect t` l at the time of the extension. 5. Inspection and Maintenance Period. a. SUBDIVIDER shall obtain City inspection of the Parkland/Landscape Improvements in accordance with the City standards in effect at the time of adoption of the Resolution of Approval. SUBDIVIDER shall at all times maintain proper facilities and safe access for inspection of the Parkland Improvements by CITY inspectors and to the shops wherein any work is in preparation. Upon completion of the work the SUBDIVIDER may request a final inspection by the Director of Community Services, or the Director of Community Service's authorized representative. If the Director of Community Services, or the designated representative, determine that the work has been completed in sJ accordance with this Agreement, then the Director of Community R:¢IGLERGWAGREEMNIparkland landscape Improvementegreement.doc Services shall certify the completion of the Parkland/Landscape Improvements to the Board of Directors. b. SUBDIVIDER shall continue to maintain the Parkland/Landscape Improvements for ninety (90) days after they have been certified completed. No improvements shall be finally accepted unless the maintenance period has expired, and all aspects of the work have been inspected and determined to have been completed in accordance with the Parkland/Landscape Improvement Plans and CITY standards. SUBDIVIDER shall bear all costs of inspection and certification. 6. Release of Securities. Subject to approval by the Board of Directors of the Community Services District of the CITY, the securities required by this Agreement shall be released as follows: J a. Security given for faithful performance of any act, obligation, work or Agreement shall be released upon the expiration of the maintenance period and the final completion and acceptance of the act or work, subject to the provisions of subsection (b) hereof. b. The Director of Community Services may release a portion of the security given for faithful performance of improvement work as the Parkland Improvement progresses upon application therefore by the SUBDIVIDER; provided, however, that no such release shall be for an amount less that 25% of the total Parkland Improvement Security given for faithful performance of the Improvement work -and that the security shall not be reduced to an amount less than 50% of the total Parkland/Landscape Improvement Security given for faithful performance until expiration of the maintenance period and final completion and 11:10GLERG"GREEMNIparkland landscape improvement9greement.doc acceptance of the improvement work. In no event shall the Director of Community Services authorize a release of the Parkland/Landscape Improvement Security, which would reduce such security to an amount below that required to guarantee the completion of the improvement work and any other obligation imposed by this Agreement. C. Security given to secure payment to the contractor, his or her subcontractors and to persons furnishing labor, materials or equipment shall, six months after the completion and acceptance of the work, be reduced to an amount equal to the total claimed by all claimants for whom lien have been filed and of which notice has been given to the legislative body, plus an amount reasonable determined by the Director of Community Services to be required to assure the performance of any other obligations secured by the Security. The balance of the security shall be released upon the settlement of all claims and obligations for which the security was given. d. No security given for the guarantee or warranty of work shall be released until the expiration of the warranty period and until any claims filed during the warranty period have been settled. As provided in paragraph 10, the warranty period shall not commence until final acceptance of all work and improvements by the City Council. e. The CITY may retain from any security released, and amount sufficient to cover costs and reasonable expenses and fees, including reasonable attorney's fees. 7. Iniury to Public Improvements, Public Property or Public Milkies Facilities (` SUBDIVIDER shall replace or have replaced, or repair or have repaired, as the case may be, all public Improvements, public utilities facilities and surveying or subdivision R OGLERGWAGREEMMparkland landscape irnprovennen) @preement.doc monuments which are destroyed or damaged or destroyed by reason of any work done under this Agreement. SUBDIVIDER shall bear the entire cost of replacement or repairs of any and all public property on public utility property damaged or destroyed by reason of any work done. Under this agreement whether such property Is owned by the United States or any agency thereof, or the State of California, or any agency or political subdivision thereof, or by the CITY or any public or private utility corporation or by any combination or such owners. Any repair or replacement shall be to the satisfaction, and subject to the approval, of the City Engineer. 8. Permits. SUBDIVIDER shall, at SUBDIVIDER'S expense, obtain all necessary permits and licenses for the construction and installation of the Improvements, give all necessary notices and pay all fees and taxes required by law. 9. Default of SUBDIVIDER a. default of SUBDIVIDER shall include, but not be limited to, SUBDIVIDER'S failure to timely commence construction pursuant to this Agreement; SUBDIVIDER'S failure to timely commence construction of the Parkland/Landscape Improvements; SUBDIVIDER'S failure to timely cure the defect in the Parkland/Landscape Improvements; SUBDIVIDER'S failure to perform substantial construction work for a period of 20 calendar days after commencement of the work; SUBDIVIDER'S insolvency, appointment of a receiver, or the filing of any petition In bankruptcy either voluntary or involuntary which SUBDIVIDER fails to discharge within thirty (30) days; the commencement of a foreclosure action against the SUBDIVISION or a portion thereof, or any . conveyance in lieu or In avoidance of foreclosure; or SUBDIVIDER'S failure to perform any other obligation under this Agreement. RIZIGLERGMGREEMNIparkland landscape knprovemen, ggreement.doc b. The CITY reserves to itself all remedies available to it at law or in equity for breach of SUBDIVIDER'S obligations under this Agreement. The CITY shall have the right, subject to his section, to draw upon or utilize the appropriate security to mitigate CITY damages in event of default by SUBDIVIDER. The right of CITY to draw upon or utilize the security is additional to and not in lieu of any other remedy available to CITY. It is specifically recognized that the estimated costs and security amounts may not reflect the actual cost of construction or installation of Parkland/Landscape Improvements and, therefore, CITY damages for SUBDIVIDER'S default shall be measured by the cost of completing the required improvements. The sums provided by the improvement security may be used by CITY for the completion of the Parkland/Landscape Improvements in accordance with the Parkland/Landscape Improvement Plans and specifications contained herein. in the event of SUBDIVIDER'S default under this Agreement, SUBDIVIDER authorizes CITY to perform such obligation twenty days after mailing written notice of default to SUBDIVIDER and to SUBDIVIDER'S Surety, and agrees to pay the entire cost of such performance by CITY. CITY may take over the work and prosecute the same to completion, by contract or by any other method CITY may deem advisable, for the account and at the expense of SUBDIVIDER, and SUBDIVIDER'$ Surety shall be liable to CITY for an excess cost or damages occasioned CITY thereby; and, in such event, CITY without liability for so doing, may take possession of, and utilize in completing the work, such materials, appliances, plan and other property i� belonging to SUBDIVIDER as may be on the site of the work and necessary for performance of the work. R:IZIGLERMAGREEMMparkland landscape Improvemerl Oreement.doc 3 C. Failure of SUBDIVIDER to comply with the terms of this Agreement shall constitute consent to the filing by CITY of a notice of violation against all the lots in the SUBDIVISION, or to rescind the approval or otherwise revert the SUBDIVISION to acreage. The remedy provided by this Subsection C is in addition to and not in lieu of other remedies available to CITY. SUBDIVIDER agrees that the choice of remedy or remedies for SUBDIVIDER'S breach shall be in the discretion Of CITY. d. In the event that SUBDIVIDER fails to perform any obligation hereunder, SUBDIVIDER agrees to pay all costs and expenses incurred by CITY in securing performance of such obligations, including costs of suit and reasonable attorney's fees. e. The failure of CITY to take an enforcement action with respect to a default, or to declare a breach, shall not be construed as a waiver of that default or breach or any subsequent default or breach of SUBDIVIDER. 10, Warranty. SUBDIVIDER shall guarantee or warranty the work done pursuant this Agreement for a period of one year after expiration of the maintenance period and final acceptance by the City Council of the work and improvements against any defective work or labor done or defective materials furnished. Where Parkland/Landscape Improvements are to be constructed in phases or sections, the'one year warranty period shall commence after CITY acceptance of the last completed Improvement. If within the warranty period any work or improvement. or part . of any work or improvement done, furnished, installed, constructed or caused to be done, furnished, installed or constructed by SUBDIVIDER falls to fulfill any of the requirements of this Agreement or the Parkland/Landscape Improvement Plans and R:0GLERG=GREEMMpark19nd landscape Improvemerh fireement.doc specifications referred to herein, SUBDIVIDER shall without delay and without any cost to CITY, repair or replace or reconstruct any defective or otherwise unsatisfactory part or parts of the work or structure. Should SUBDIVIDER fail to act promptly or in accordance with this requirement, SUBDIVIDER hereby authorizes CITY, at CITY option, to perform the work twenty days after mailing written notice of default to SUBDIVIDER and to SUBDIVIDER'S Surety and agrees to pay the cost of such work by CITY. Should CITY determine that an urgency requires repairs or replacements to be made before SUBDIVIDER can be notified, CITY may, in its sole discretion, make the necessary repairs or replacements or perform the necessary work and SUBDIVIDER shall pay to CITY the cost of such repairs. 11. Subdivider Not Agent of City. Neither SUBDIVIDER nor any of SUBDIVIDER'S agents or contractors are or shall be considered to be agents of CITY in connection with the performance of SUBDIVIDER'S obligations under this Agreement. 12. Iniury to Work. Until such time as the Parkland/Landscape Improvements are accepted by CITY, SUBDIVIDER shall be responsible for and bear the risk of loss to any of the improvements constructed or installed. CITY shall not, nor shall any officer or employee thereof, be liable or responsible for any accident, loss or damage, regardless of cause, happening or occurring to the work or improvements specked in this Agreement prior to the completion and acceptance of the work or Improvements. All such risks shall be the responsibility of and are hereby assumed by SUBDIVIDER. 13. Other Agreements. Nothing contained in this Agreement shall preclude CITY . from expending monies pursuant to agreements concurrently or previously executed between the parties, or from entering into agreement with other subdividers for the appointment of costs of water and sewer mains, or other improvements, pursuant to 11:21GLERGIXAGREEMN�parklend landscape knprovementapreemenLdoc the provisions of the CITY ordinances providing therefore, nor shall anything in this Agreement commit CITY to any such apportionment. 14. SUBDIVIDER'S Obligation to Warn Public During Construction. Until final acceptance of the Parkland Improvements, SUBDIVIDER shall give good and adequate warning to the public of each and every dangerous condition existent in said Improvements, and will take all reasonable actions to protect the public from such dangerous condition. 15. Vesting of Ownership. Upon acceptance of work on behalf of CITY and recordation of the Notice of Completion, ownership of the improvements constructed pursuant to this Agreement shall vest In CITY. 16. Final Acceptance of Work. Acceptance of the work on behalf of CITY shall be made by the City Council upon recommendation of the Director of Community /{ \, Services after final completion and inspection of all Parkland/Landscape Improvements. The Board of Directors shall act upon the Director of Community _Services recommendations within thirty (30) days from the date the Director of Community Services certifies that the work has finally completed, as provided in Paragraph 5. Such acceptance shall not constitute a waiver of defects by CITY. 17. Indemnity/Hold Harmless. CITY or any officer or employee thereof shall not be liable for any injury to persons or property occasioned by reason of the acts or omissions of SUBDIVIDER, its agents or employees in the performance of this Agreement. SUBDIVIER further agrees to protect and hold harmless CITY, its officials and employees from any and all claims, demands, causes of action, liability or loss of any sort, because of, or arising out of, acts or omissions -or SUBDIVIDER, its agents or employees in the performance of this Agreement, including all claims, demands, causes { '1, of action, liability, or loss because of,.or arising out of, in whole or in part, the design or �J construction of the Parkland/Landscape Improvements. This indemnification and RAZIGLERGWAGREEMNIparkland landscape Improvemen) alreemerd.doc Agreement to hold harmless shall extend to injuries to persons and damages or taking of property resulting from the design or construction of the Parkland/Landscape Improvements as provided herein, and in addition, to adjacent property owners as a consequence of the diversion of waters from the design or construction. of public drainage systems, streets and other public improvements. Acceptance of any of the Parkland/Landscape Improvements shall not constitute any assumption by the CITY of any responsibility for any damage or taking covered by this paragraph. CITY shall not be responsible for the design or construction of the Parkland/Landscape Improvements pursuant to the approved Parkland/Landscape Improvement Plans, regardless of any negligent action or inaction taken by the CITY in approving the plans, unless the particular improvement design was specifically required by CITY over written objection by SUBDIVIDER submitted to the Director of Community Services before approval of the particular improvement design, which objection indicated that the particular improvement J design was dangerous or defective and suggested an alternative safe and feasible design. After acceptance of the Parkland/Landscape Improvements, the SUBDIVIDER shall remain obligated to eliminate any defect in design or dangerous condition caused by the design or construction defect, however, SUBDIVIDER shall not be responsible for routine maintenance. Provisions of this paragraph shall remain in full force and effect for ten years following the acceptance by the CITY of Parkland/Landscape Improvements. It is the intent of this section that SUBDIVIDER shall be responsible for all liability for design and construction of the Parkland/Landscape Improvements installed or work done pursuant to this Agreement and the CITY shall not be liable for any negligence, nonfeasance, misfeasance or malfeasance in approving, reviewing, checking, or correcting any plans or specifications or In approving, reviewing or inspecting any work 1 or construction. The improvement security shall not be required to cover the provision of this paragraph. ROGLERG\xAGREEMMpaddand landscape Improvement Oreement.doc 18. Sale or Disposition of SUBDIVISION. Sale or other disposition of this property will not relieve SUBDIVIDER from the obligations set forth herein. If SUBDIVIDER sells the property or any portion of the property within the SUBDIVISION to any other person, the SUBDIVIDER may request a novation of this Agreement and a substitution of security. Upon approval of the novation and substitution of securities, the SUBDIVIDER may request a release or reduction of the securities required by this Agreement. Nothing in the novation shall relieve the SUBDIVIDER of the obligations under Paragraph 17 for the work or improvement done by SUBDIVIDER. 19. Time of the Essence. Time is of the essence of this Agreement, 20. Time for Completion of Work Extensions. SUBDIVIDER shall complete construction of the improvements required by this Agreement no later than June .2004 In the event good cause exists as determined by the City Engineer, and if otherwise ( _J� permitted under the tentative map condition, the time for completion of the improvements t J hereunder may be extended. The extension shall be made by writing executed by the Director of Community Services. Any such extension may be granted without notice to SUBDIVIDER'$ Surety and shall not affect the validity of this Agreement or release the Surety or Sureties on any security given for this Agreement. The Director of Community Services shall be the sole and final judge as to whether or not good cause has been shown to entitle SUBDIVIDER to an extension. Delay, other than delay in the commencement of work, resulting from an act of CITY, or by an act of God, which SUBDIVIDER could not have reasonably foreseen, or by stone or inclement weather which prevents the conducting of work, or by strikes, boycotts, similar actions by employees or labor organizations, which prevent the conducting or work, and which were not caused by or contributed to by SUBDIVIDER, shall constitute good cause for an extension of time for completion. As a condition of such extension, the Director of Community Services may require SUBDIVIDER to furnish new security guaranteeing R-OGLERMAGREEMMparkland landscape Improvement igreement.doc �1 performance of this Agreement as extended in an increased amount as necessary to )jl1 compensate for an increase in construction costs as determined by the Director of Community Services. 21. No Vestina of Rights. Performance by SUBDIVIDER of this Agreement shall not be construed to vest SUBDIVIDER'S rights with respect to any change in any change in any zoning or building law or ordinance. 22. Notices. AIJ notices required or provided for under this Agreement shall be in writing and delivered in person or sent by mail, postage prepaid and addressed as provided in this Section. Notice shall be effective on the date it is delivered in person, or, if mailed, on the date of deposit in the United States Mail. Notices shall be addressed as follows unless a written change of address is filed with the City: Notice to CITY: C� City Clerk City of Temecula 43200 Business Park Drive P.O. Box 9033 Temecula, CA 92589-9033 Notice to SUBDIVIDER: Shea Homes Attn: John Vance 10721 Treena St. Suite 200 San Diego, Ca 92131 23. Severability. The provisions of this Agreement are severable. If any portion of this Agreement is held invalid by a court of competent jurisdiction, the remainder of the Agreement shall remain in full force and effect unless amended or modified by the mutual consent of the parties. R:VJGLE1113MGREEMNNparkland landscape Improvement i9reement.doc 4 IN WITNESS WHEREOF, this Agreement Is executed by CITY, by and through its Mayor. Shea Homes Limited Partnership A California Limited Partnership By: J.F. Shea Co., Inc., a Nevada Corporation, General Partner CITY OF TEMECULA SUBDI 'ID? By: By: --77 1l Name: Name: VW r) Va�� Title: TI !B! By: Name• {Au Title: A661. Seere l� (Proper Notarization of SUBDIVIDER'S signature is required and shall be attached) ATTEST: By: Susan W. Jones, CMC, City Clerk RECOMMENDED FOR APPROVAL: By: Name: City Engineer La Name: Director of Community Services APPROVED AS TO FORM: By: Pe r Thorson City Attorney R VIGLERMAGREEMMparkland landscape improvemer2a)reement.doc State of California ) ) S.S. County of San Diego ) On June 21, 2002, before me, Debra E. Young, Notary Public, personally appeared John B. Vance and Paul L.L. Barnes personally known to me to be the persons whose names are subscribed to the within instrument and acknowledged to me that they executed the same in their authorized capacities, and that by their signatures on the instrument the persons, or the entity upon behalf of which the persons acted, executed the instrument. WITNESS my hand and official seal. OEBRA E. YOUNG l 0mm. / 1333971 M UI NOTARY ►UBLI,,C AL60RNIA San DlapCounty Nv Comm. EapiI Doc. B, i886 ...... DWW NWA Awoddes, bra td/ Shea Homes -.�cod Efullnaeafor Tr. 23200/Park IMMI �J D"Cdptlon Unk QuantRy UnB Bub Total Coat TOM Consrueaon ConwstsWak sf. 11,= i 2.50 S 28ANZ A. C, Peft 81 3,81% S 6.00 $ 19,425.00 C lorais Curb 111. 210 S 5.00 S 11050.00 H.C. Rwnpe / 80nape solo 2 S 1,500.00 S 3,000.OD DdnMV Founfdn 80. 1 S 2,76100 S $750.00 Trash Reoeptsides sa. 8 S 500.00 S 3.OW.OD emb se S 300.00 S 000.01) coshes ' - ea. 4 S 750.00 S 3,000.W pA*TdAw ea. 4 S 1,26D.00 S O.Ow 0 Ske Racks - es. 1 S 700.00 S 700M PVC Bpn Re0 Fence 6f. 780 1 10.00 S 7,800.00 OF am. 1 i 5AW.00 S 51000.00 8eourhy L OMM Le. 1 $ 2D.WD.00 t 20,ODO.00 Play EgWpmenl I.e. 1 $ 08,418.00 $ 68,476.00 Shads Stnelure e.a. 1 S 20A00.00 S 20.OW.00 Play Area Sand ay. 265 $ WOO $ 16,QKOO Play Area Rubbw Melt V a.(. 1,690 $ 15.00 S 25,360.OD Canaeb Pier CYBb 4f. 415 S 26.00 S /0,378.OD Totals S 240225.00 a 1p". BWVSW-112' as S 75.00 S 300.00 BaCNbw Prevenbr-1 W a& 1 S 7AW.00 $ 7.600.00 Mastervdm-1Ire as 1 S 250.00 $ 260.00 Flow Bela am 1 i 890.00 $ 050.00 corl6oSa ea. 1 i 5,00D.00 $ 4000A0 Heeds, Fos Valdes, ato, sf. 1081999 i OM $ 97=10 OK"n am 16 $ MW S 1,20p.00 Tot* i 112A05,10 pknft WOW Abeto wd 01 Mew $ 0.05 $ 5,410.95 Sol Prep. ef. 108,339 S 0.10 S 10MOD Mulch oly. 180 i WOO $ 8AMA0 HyiueededTurf af. 88.928 S 0.10 $ 84192.80 GMund Cover ef. 19,411 S OAO i 7,764.40 Shnbe-6GOODn am 432 S MOD S 6,480.00 8hnft-1 Galan 69. 20 S 4.W $ 90.00 T""-2PBox OL 91 S 275.01) i 26,025 Day M/rrdera0ce ef. IM339 S 0.07 $ 703.73 Totals S 80 636.73 Total $ 433,167.88 cor Qvw w (10%) $ 43,318.79 Wand Told $ 47OA84AT CURVE DELTA I RADIUS LENGTH Cl 2778'21• 9.3r 4.4r C2 8432'28' 31.00' 45.74' C3 11378'O6' 11.00' 21.78' C4 11271'14' 48.00' 93.99' LINE BEARING LENGTH Li N5071'36•W 1212' L2 N413r42•W 6.43' L3 N425446'E 1 12.0 LE/GH�. LANE rn o o / EXHIBIT D S o I R55_"W 14 1 ;� 33, 3� 1 \� 1 1W 4 2W 2 QF 2 SHEETS rN1926'38•E — — — —, I 5357�'11') rRIrR-48 I I I 43 I DFTAff ''A I \ \ NO SCALE A I\ I I \ o. \ '9 \\ I I 1 I 1 I I 1 I I 1 I 1 \ 1 \ LOT 221 \\\ PARK SITE I AREA: 2.216 ACRES I 1 I TRACT NO. 23209 M.B. 320/79-97 I I I 1 �- 63 I i 35\ SEE DETAIL 'A' < 4 bk4 137 3 225 i T 4 II\SUK VLY\2138\PLATS\Temecula\PARK-SITE-R3.dwg Dec 10, 2003 - 1040am EXHIBIT E DESCRIPTION AND DEPICTION OF WILDEY SLOPE 75 845 8.1 January 17,2004 14 EXEMPT RECORDING REQUESTED BY City of Temecula PER GOV'T CODE § 27383 AND WHEN RECORDED MAIL TO: Office of the City Clerk City of Temecula P.O. Box 9033 Temecula, CA 92589-9033 MAIL TAX STATEMENTS TO: City of Temecula P.O. Box 9033 Temecula, CA 92589-9033 EXEMPT RECORDING SPACE ABOVE THIS LINE FOR RECORDER'S USE GRANT DEED The undersigned grantor declares: FOR A VALUABLE CONSIDERATION, receipt of which is hereby acknowledged, Shea Homes Limited Partnership hereby grants to the CITY OF TEMECULA, a municipal corporation, the following described real property in the City of Temecula, County of Riverside, State of California: See Exhibit "A" attached hereto, Executed on January 19, 2003 2003 , at Shea Homes Limited Partnership, a California limited partnership By: J.F. Shea LLC, a Delaware limited liability company, its General Partner By:�— Na: J hn B. Vance Its: Assistant Secretary San Diego , California. By: Name: Paul L. rnes Its: Assistant Secretary State of California ) ) S.S. County of San Diego ) On January 20, 2004 before me, Sarah A. Cordon, Notary Public, personally appeared John B. Vance and Paul L.L. Barnes personally known to me to be the persons whose name is subscribed to the within instrument and acknowledged to me that they executed the same in their authorized capacities, and that by their signature on the instrument the persons, or the entity upon behalf of which the persons acted, executed the instrument. WITNESS my hand and official seal. SARAH A CORDON _ CommiasionIF1361325 i Notary Public - Calitomia San Diego County My Comm Espims Jun 17, 2JDM EXHIBIT 'A' LEGAL DESCRIP7 FOR PARK SITE BEING A PORTION OF LOT 221 OF TRACT NO. 23209, IN THE CITY OF TEMECULA, AS SHOWN ON MAP ON FILE IN BOOK 320, PAGES 79 THROUGH 97 INCLUSIVE, RECORDED JUNE 28, 2002 IN THE OFFICE OF THE RIVERSIDE COUNTY RECORDER, IN THE COUNTY OF RIVERSIDE, STATE OF CALIFORNIA, MORE PARTICULARLY DESCRIBED AS FOLLOWS: BEGINNING AT THE MOST EASTERLY CORNER OF SAID LOT 221; THENCE ALONG THE EASTERLY LINE THEREOF 1. SOUTH 15030'17" WEST 32.67 FEET TO THE BEGINNING OF A NON -TANGENT 1644.00 FOOT RADIUS CURVE CONCAVE TO THE SOUTHEAST, A RADIAL LINE TO SAID BEGINNING BEARS NORTH 31044'11" WEST; THENCE ALONG THE SOUTHEASTERLY BOUNDARY OF SAID LOT 221 AND THE ARC OF SAID CURVE 2. SOUTHWESTERLY 351.63 FEET THROUGH A CENTRAL ANGLE OF 12015'17" TO THE BEGINNING OF A NON -TANGENT 9.37 FOOT RADIUS CURVE CONCAVE TO THE SOUTHWEST, A RADIAL LINE TO SAID CUSP BEARS NORTH 66056,46" EAST; THENCE DEPARTING SAID SOUTHEASTERLY BOUNDARY AND ALONG THE ARC OF SAID CURVE 3. NORTHWESTERLY 4.47 FEET THROUGH A CENTRAL ANGLE OF 27°18'22"; THENCE 4. NORTH 50021'36" WEST 12.12 FEET; THENCE 5. NORTH 41037'42" WEST 6.43 FEET TO THE BEGINNING OF A TANGENT 31.00 FOOT RADIUS CURVE CONCAVE TO THE EAST; THENCE ALONG THE ARC OF SAID CURVE 6. NORTHWESTERLY, 45.74 FEET THROUGH A CENTRAL ANGLE OF NORTHERLY, AND 84032'28"; THENCE NORTHEASTERLY T:WMP_WP\2138-LEG-PAR .doc PAGE 1 OF 2 7. NORTH 42054'46" EAST 12.83 FEET TO THE BEGINNING OF A TANGENT 11.00 FOOT RADIUS CURVE CONCAVE TO THE WEST; THENCE ALONG THE ARC OF SAID CURVE 8. NORTHEASTERLY, 21.78 FEET THROUGH A CENTRAL ANGLE OF NORTHERLY, 113028'08" TO A POINT ON THE NORTHWESTERLY, AND WESTERLY BOUNDARY OF SAID LOT 221, WESTERLY SAID POINT ALSO BEING A POINT ON A 48.00 FOOT RADIUS CURVE CONCAVE TO THE WEST, A RADIAL LINE TO SAID POINT BEARS SOUTH 35011'11" EAST; THENCE ALONG SAID WESTERLY BOUNDARY AND THE ARC OF SAID CURVE 9. NORTHEASTERLY, 93.99 FEET THROUGH A CENTRAL ANGLE OF NORTHERLY, AND 112011'14"; THENCE CONTINUING NORTHWESTERLY ALONG SAID WESTERLY BOUNDARY 10. NORTH 08039'08" EAST 543.82 FEET TO THE MOST NORTHERLY CORNER OF SAID LOT 221, SAID CORNER ALSO A POINT ON A 633.00 FOOT RADIUS CURVE CONCAVE TO THE EAST, A RADIAL LINE TO SAID CORNER BEARS SOUTH 80004'55" WEST; THENCE ALONG THE NORTHEASTERLY BOUNDARY OF SAID LOT 221 AND THE ARC OF SAID CURVE 11. SOUTHERLY 219.40 FEET THROUGH A CENTRAL ANGLE OF 19051'31"; THENCE CONTINUING ALONG SAID NORTHEASTERLY BOUNDARY 12. SOUTH 29046'36" EAST 288.15 FEET TO THE POINT OF BEGINNING. CONTAINS 2.216 ACRES, MORE OR LESS. cWi co No. 7178 � /I ZZ% //- 7l03 SCOTT A. HURST DATE LS 7178 EXPIRATION DATE 12/31/03 T:\TEMP_WP\2138-LEG-PAB .doo PAGE 2 OF 2 EXHIBIT 'B' SHEA HOMES LIMIIED PARTNERSHIP, A CALIFORNIA LIMITED PARTNERSHIP 957-300-001 Q30' WIDE EASEMENT FOR ELECTRICAL AND i COMMUNICATIONS SYSTEMS IN FAVOR OF SOUTHERN CALIFORNIA EDISON COMPANY PER INSTRUMENT RECORDED 0611811986 AS DOCUMENT NO 234875, OFFICIAL RECORDS OF RIVERSIDE COUNTY, CALIFORNIA. 30' WIDE PUBLIC SEWER EASEMENT IN FAVOR OF A EASTERN MUNICIPAL WA1ER DISTRICT PER INSTRUMENT RECORDED 0610612002 AS DOCUMENT NO. 2002-307062 OFFICIAL RECORDS OF RIVERSIDE COUNTY, CALIFORNIA. j40' WIDE PUBLIC STORM DRAIN EASEMENT IN FAVOR OF RIVERSIDE COUNTY FLOOD CONTROL AND WATER CONSERVAITON DISTRICT PER TRACT NO 23109 RECORDED 0612812002 IN BOOK 320, PAGES 79-97 OF MAP$ OFFICIAL RECORDS OF RIVERSIDE COUNTY, CALIFORNIA. ®15' WIDE PUBLIC STORM DRAIN EASEMENT IN FAVOR OF THE CITY OF TEMECULA PER TRACT NO 23209 RECORDED 0612812002 IN BOOK 320, PAGES 79-97 OF MAPS, OFFICIAL RECORDS OF RIVERSIDE COUNTY, CALIFORNIA. 5' WIDE EASEMENT FOR THE 7RANSMISSION OF A5 ENERGY FOR COMMUNICA710NS AND 07HER PURPOSES IN FAVOR OF VERIZON CALIFORNIA, INC: PER INSTRUMENT RECORDED 0912712002 AS DOCUMENT NO. 2002-537732 OFFICIAL RECORDS OF RIVERSIDE COUNTY, CALIFORNIA. 18' WIDE EASEMENT FOR UNDERGROUND © ELECTRICAL AND COMMUNICATIONS SYSTEMS IN FAVOR OF SOUTHERN CALIFORNIA EDISON COMPANY PER INSTRUMENT RECORDED 1110612002 AS DOCUMENT NO. 2002-640773 OFFICIAL RECORDS OF RIVERSIDE COUNTY, CALIFORNIA. POB POINT OF BEGINNING (R) RADIAL BEARING SHEET 1 OF 2 SNEETS VICINITY MAP TO R1WRSID£ TO CORONA \ ooa 15 lf°�yefO Hof S S Rood � m ti. N VIA 4 a No WY La SDI `° NO SCALE California o Road t Calif o /Q o 0 I`\ c \ e a I g 79 TO SAN DIEGO T,\SURVEY\2138\PLATS\Temecula\PARK-SITE-R3.dwg Dec 10, 2003 - 10,34am CURVE DELTA I RADIUS LENGTH Cy 27'18'22" 9.37' 4.47' C2 8432'28" 31.00' 45.74' C3 11378'08' 11.00' 21.78' C4 11271.14" 48.00' 93.99' LINE BEARING I LENGTH L1 N507136"W 12.12' L2 N4137,42"W 6.43' L3 N423446'E 12.83' 0) N �I N Q / ,,,.EXHIBIT ' B' _ _ sr�ET z OF s srTs "I�i I rN197638 E N 144 (R�(R 1 =— — — —, ti4'S5"W I 1) (R) I _S3571210E J ci c�i I (R)(R=48) I v �\ 143 I W I X'A A NO SCALE \ N N6636'46"E �N4359'28"W I (R)(R=9.37) (R)(R=1644) I � I LOT 221 PARK SITE �� ` 220 1 AREA: 2.216 ACRES TRACT NO. 23209 �`. `. 222 I �1 M.B. 320/79-97 I I I .lJh '1 � SEE DETAIL 'A' i v I ( k 0� g_ i LEIGH LANE___ 6 ; \RoN6k 1137 rn 1 VI 3 71�1 O I_— V 225 i l C1 I I\SUK V L Y \213tl\F'LA I S\ I emeculn\HARK -SITE-R3,dwg Dec 10, 2003 - 10,40nn City of Temecula Office of the City Clerk 43200 Business Park Drive Temecula, CA 92590 CERTIFICATE OF ACCEPTANCE This is to certify that the interest in real property conveyed by the grand deed dated January 19, 2004 from Shea Homes Limited Partnership to the City of Temecula, a municipal corporation, is hereby accepted by order of the Temecula City Council made on January 27, 2004, and the grantee consents to the recordation thereof by its duly authorized officer. CITY OF TEMECULA 0 ATTEST: January 27, 2004 Michael S. Naggar, Mayor Susan W. Jones, CMC City Clerk APPROVED AS TO FORM: Peter M. Thorson, City Attorney AT F-ii ITEM 16 APPROVA CITY ATTORNEY DIRECTOR OF FINA CITY MANAGER CITY OF TEMECULA AGENDA REPORT TO: City Manager/City Council FROM: Jim O'Grady, Assistant City Manage DATE: January 27, 2004 SUBJECT: Consideration of Agreement for Advance Payment of CFD 88-12 Reimbursements RECOMMENDATION: That the City Council: 1. Approve an agreement that provides for advance payment of reimbursements for certain parcels within CFD 88-12. 2. Appropriate $683,971 from the unallocated reserves of the General Fund. BACKGROUND: The City currently reimburses property owners within the CFD 88-12 boundaries for current assessments previously paid, subject to sales tax revenues generated within the District being sufficient to cover these payments. This is prescribed under the reimbursement agreement that was entered into between the City and the various property owners subsequent to the formation of CFD 88-12. In addition, the agreement provides for reimbursement of any prior assessments that have not been reimbursed, again subject to funds being available. CFD 88-12 includes the Promenade Mall area, the auto dealerships, and a number of other retail centers that provide a high level of sales tax revenues. As a result, for the past several years the sales tax revenues have been high enough to not only fully cover current assessments, but to provide reimbursement for a portion of prior years' assessments. This level of sales tax revenues is expected to continue and to grow further. The owners of the North Plaza Property are currently in escrow with the Norm Reeves Supergroup to sell approximately 26 acres north of the future Rancho Way. Both the owners and the purchasers have requested that the City accelerate repayment of the reimbursement of the prior years' assessments. For the parcels that most closely conform to the purchase boundaries, the Finance Department has calculated that the amount of unreimbursed assessments is $768,520. Such accelerated repayment would allow the purchasers to meet the lender's requirements for cash due at time of sale. Attachment #1 shows the parcels that would be included within this agreement. If the City were to accelerate repayment of the prior years' assessments, we could buy out our future obligation for those reimbursements. This can be done at some discount to recognize the FA0gmdYMAUT0 MALL\Council Report- CFD 88-12 Advanm Payment Agreement, 01-27-04.doc time value of money, using a "present value' calculation. Using an interest rate of 4% (based on the current prime lending rate), the present value of the $768,520 in future payments is $683,971. This amount actually exceeds the return that the City is receiving on investments through the Local Agency Investment Fund, and is therefore a favorable figure for the City to use, while still being reasonable for the property owner/purchaser. The attached agreement provides for an advance payment of $683,971 to fully prepay the assessments for those parcels. In order to provide assurance to the buyers, sellers, and to the City that the agreement fully complies with applicable state laws, no payment would be made prior to a judicial validation of this agreement. The City Attorney's office would initiate such a validation upon approval of this agreement by the City Council. Staff recommends approval of the attached agreement. FISCAL IMPACT: An initial expenditure of $683,972 would in the unallocated reserves of the General Fund. The Cit ATTACHMENTS: 1. Map of parcels covered by agreement 2. Proposed agreement y F1OgradpUUTO MALL\Council Report - CFD 88-12 Advance Payment Agreement, 01-27-04.doc The agreement for this item will be distributed under separate cover. ITEM 17 ORDINANCE NO. 04-01 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF TEMECULA AMENDING CHAPTER 2.08 OF THE MUNICIPAL CODE REQUIRING THAT THE GENERAL MUNICIPAL ELECTIONS OF THE CITY OF TEMECULA BE HELD ON THE FIRST TUESDAY AFTER THE FIRST MONDAY OF NOVEMBER IN EACH EVEN -NUMBERED YEAR THE CITY COUNCIL OF THE CITY OF TEMECULA DOES ORDAIN AS FOLLOWS: Section 1 - Findings: The City Council of the City of Temecula finds as follows: A. Pursuant to the terms of Elections Code Section 10403.5, cities are authorized to change the date of general municipal elections to coincide with the elections date of the statewide direct primary, the statewide general election or the date of school district elections; B. The City Council finds that its goals of encouraging maximum voter tum-out and minimizing costs will be promoted by changing the general municipal election date of the City from the first Tuesday, after the first Monday of November in each odd -numbered year to the first Tuesday, after the first Monday of November in each even -numbered year. C. If approved by the Riverside County Board of Supervisors, this change will not have the effect of extending any term of office by more than twelve months. Section 2 - Change in General Municipal Election Date: Section 2.08.010 of the Temecula Municipal Code is hereby amended to read as follows: "2.08.010 When held Commencing with the general municipal elections to occur during 2006, general municipal elections of the City of Temecula shall be held on the first Tuesday after the first Monday of November in each odd -numbered year." Section 3 - Extension of Terms of Office: Section 2.08.020 of the Temecula Municipal Code is hereby amended to read as follows: "2.08.020 Extension of terms A. Pursuant to Elections Code Section 10403.5, those councilmembers of the City of Temecula whose terms of office would have, prior to the adoption of this Ordinance, expired following the November, 2005, general election shall, instead, continue in office until no later than the fourth Tuesday after the date of the November, 2006, general municipal election of the City of Temecula." B. Those councilmembers of the City of Temecula whose terms of office would have, prior to the adoption of this Ordinance, expired following the November, 2007 general election shall, instead, continue in office until no later than the fourth Tuesday after the date of the November, 2008, general municipal election of the City of Temecula. Section 4 -Effective Date: This Ordinance shall become operative 30 days from the date of its adoption and upon approved by the Board of Supervisors of the County of Riverside. RJOrds 2004/Ords 04-01 Section 5 - The City Clerk is hereby directed to: A. Certify to the adoption of this Ordinance and cause the same to be published as required by law; B. Transmit a copy of this Ordinance to the Clerk of the Board of Supervisors of the County of Riverside, together with the request that said Board approve this Ordinance and provide the City with notice of such approval; and C. Within thirty (30) days after approval of this Ordinance by the Board of Supervisors of the County of Riverside, cause a notice to be mailed to all registered voters in the City of Temecula informing them of the change in the general municipal election date and councilmembers terms affected by this Ordinance, which notice shall be in accord with the requirements specified in California Government Code Section 36503.5(e). PASSED, APPROVED AND ADOPTED, this 27`h day of January, 2004. ATTEST: Susan W. Jones, CMC City Clerk [SEAL] Michael S. Naggar, Mayor RJOrds 2004/Ords 04-01 STATE OF CALIFORNIA ) COUNTY OF RIVERSIDE ) ss CITY OF TEMECULA ) I, Susan W. Jones, City Clerk of the City of Temecula, California, do hereby certify that the foregoing Ordinance No. 04-01 was duly introduced and placed upon its first reading at a regular meeting of the City Council on the 13`h day of January, 2004, and that thereafter, said Ordinance was duly adopted and passed at a regular meeting of the City Council of the Cityof Temecula on the 271h day of January, 2004 by the following roll call vote: AYES: COUNCILMEMBERS NOES: COUNCILMEMBERS: ABSENT: COUNCILMEMBERS: ABSTAIN: COUNCILMEMBERS: Susan W. Jones, CMC City Clerk RJOrds 2004/Ords 04-01 TEMECULA COMMUNITY SERVICES DISTRICT ITEM 1 MINUTES OF A REGULAR MEETING OF THE TEMECULA COMMUNITY SERVICES DISTRICT JANUARY 13, 2004 A regular meeting of the City of Temecula Community Services District was called to order at 8:30 P.M., at the City Council Chambers, 43200 Business Park Drive, Temecula, California. ROLL CALL PRESENT: 5 DIRECTORS: ABSENT: 0 DIRECTORS: Comerchero, Naggar, Roberts, Stone, and Washington None Also present were General Manager Nelson, City Attorney Thorson, and City Clerk Jones. PUBLIC COMMENTS No comments. CONSENT CALENDAR Minutes RECOMMENDATION: 1.1 Approve the minutes of December 16, 2003. 2 Financial Statements for the three months ended September 30 2003 RECOMMENDATION: 2.1 Receive and file the Financial Statements for the three months ended September 30, 2003. Authorizing Investment of City Monies in the Local Agency Investment Fund RECOMMENDATION: 3.1 Adopt a resolution entitled: RESOLUTION NO. CSD 04-01 A RESOLUTION OF THE BOARD OF DIRECTORS OF THE TEMECULA COMMUNITY SERVICES DISTRICT AUTHORIZING INVESTMENT OF DISTRICT MONIES IN THE LOCAL AGENCY INVESTMENT FUND Minutes.csd\011304 4 2004-2005 Assessment Engineering Contract RECOMMENDATION: 4.1 Award a two -calendar year contract in the amount of $21,004.00 for 2004 and up to $22,904.00 for 2005 to MuniFinancial for providing Assessment Engineering Services. Children's Museum Contract Amendment RECOMMENDATION: 5.1 Approve Amendment No. 5 to the agreement with Sparks Exhibits and Environments in the amount of $99,998 and a 10% contingency in the amount of $10,000. MOTION: Director Roberts moved to approve Consent Calendar Items No. 1-5. The motion was second by Director Comerchero and electronic vote reflected unanimous approval. Mayor Naggar reconvened the City Council Meeting at 8:35 P.M. JOINT CITY COUNCILITEMECULA COMMUNITY SERVICES DISTRICT PUBLIC HEARING 0 RECOMMENDATION: 6.1 Hold a joint public hearing before the City Council and Temecula Community Services District concerning the proposed rates and charges and special tax for the Redhawk Annexation area; 6.2 That the Temecula Community Services District adopt a resolution entitled: RESOLUTION NO. CSD 04-02 A RESOLUTION OF THE BOARD OF DIRECTORS OF THE TEMECULA COMMUNITY SERVICES DISTRICT MAKING CERTAIN FINDINGS FOR THE ADOPTION OF SERVICE LEVEL B (RESIDENTIAL STREET LIGHTS) RATES AND CHARGES WITHIN THE REDHAWK ANNEXATION AREA TO BE ANNEXED TO THE TEMECULA COMMUNITY SERVICES DISTRICT AS PART OF THE REORGANIZATION DESIGNATED BY THE RIVERSIDE COUNTY LOCAL AGENCY FORMATION COMMISSION AS LAFCO 2003-26-3 SUBJECT TO TWO- THIRDS VOTER APPROVAL OF VOTERS WITHIN THE REDHAWK ANNEXATION AREA Minutes.md\011304 6.3 That the City Council adopt a resolution entitled: RESOLUTION NO. 04-09 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TEMECULA, CALIFORNIA, MAKING CERTAIN FINDINGS FOR THE LEVYING OF A SPECIAL TAX TO FINANCE THE OPERATION, MAINTENANCE AND SERVICING OF PUBLIC PARKS AND RECREATIONAL FACILITIES, RECREATIONAL AND COMMUNITY SERVICES PROGRAMS, MEDIAN LANDSCAPING, ARTERIAL STREET LIGHTS AND TRAFFIC SIGNALS WITHIN THE REDHAWK ANNEXATION AREA TO BE ANNEXED TO THE CITY OF TEMECULA AS PART OF THE REORGANIZATION DESIGNATED BY THE RIVERSIDE COUNTY LOCAL AGENCY FORMATION COMMISSION AS LAFCO 2003-26-3 SUBJECT TO A TWO-THIRDS VOTER APPROVAL OF VOTERS WITHIN THE REDHAWK ANNEXATION AREA City Attorney Thorson presented the staff report (of record.) Mayor Naggar opened the public hearing at 8:42 P.M. Hearing no requests to speak, he closed the public hearing at 8:42 P.M. MOTION: Director Comerchero moved to approve staff recommendation no. 6.2. The motion was seconded by Director Naggar and electronic vote reflected unanimous approval. MOTION: Councilmember Washington moved to approve staff recommendation no. 6.3. The motion was seconded by Director Roberts and electronic vote reflected unanimous approval. Mayor Naggar recessed the City Council Meeting at 8:43 P.M. DEPARTMENTAL REPORT No additional comments. DIRECTOR OF COMMUNITY SERVICES REPORT No additional comments. GENERAL MANAGER'S REPORT No additional comments. BOARD OF DIRECTORS' REPORTS No additional comments. Minutes.csd\011304 ADJOURNMENT At 8:43 P.M., the Temecula Tuesday, January 27, 2004 Drive, Temecula, California. ATTEST: Susan W. Jones, CIVIC City Clerk/District Secretary [SEAL] Community Services District meeting was formally adjourned to at 7:00 P.M., City Council Chambers, 43200 Business Park Chuck Washington, President Minutes.csd\011304 ITEM 2 CITY ATTORNEY FINANCE DIRECT CITY MANAGER CITY OF TEMECULA AGENDA REPORT TO: Board of Directors FROM: Herman D. Parker, Director of Community Service DATE: January 27, 2004 L� SUBJECT: Amendment No. 2 to the Temecula Elementary School Joint Use Agreement PREPARED BY: Phyllis L. Ruse, Deputy Director of Community Services RECOMMENDATION: That the Board of Directors: 1. Approve Amendment No. 2 to the Temecula Elementary School Joint Use Agreement between the City of Temecula and the Temecula Valley Unified School District. 2. Appropriate $30,000 from TCSD fund balance to the TCSD Parks operations and maintenance budget to cover improvement costs necessary to take over maintenance responsibilities. BACKGROUND: In December 1996, the District and the TSCD entered into a Joint Use Agreement (Agreement) for the use of the ball fields and swimming pool at Temecula Elementary School (TES) as public park facilities during non -school hours. Amendment No. 1 to the Agreement provided for the TCSD to install ball field lighting on the two baseball fields at TES. Use of these facilities allows the TCSD to offer additional sports and learn -to -swim opportunities to the community. The District no longer has any need for the pool at TES. However, the TCSD still offers a full complement of learn -to -swim classes and other aquatic programs at the TES venue. Without the TES pool, the TCSD would be unable to meet the current number of swim lessons offered to the community. The District and TCSD have agreed to amend thejoint use agreement in order to give possession of the pool, deck, pool house, pump room, and appurtenant facilities to the TCSD to program year- round. The TCSD will be responsible for all utility, repair, maintenance and renovation costs for the pool and appurtenant facilities. The TCSD will also be responsible for all scheduling for use and operations of the facility. The use of the athletic fields by the TCSD shall remain the same as currently covered by the Agreement. Approval of this amendment to the Joint Use Agreementwill provide necessary facilities for the TCSD to be able to continue offering aquatic and athletic programs and activities within the community. RARUSEMAGENDAS\TVUSD TES amendment 2-bod-1-27-04.doc This item was approved by the Temecula Valley Unified School District Board at its meeting of October 7, 2004. It was also considered and approved by the Community Services Commission at its January 12, 2004 meeting. FISCAL IMPACT: The TCSD will take over all operations and maintenance costs associated with the swimming pool and appurtenant facilities at Temecula Elementary School. These costs are estimated to be $40,000 per year. These funds are budgeted and appropriated in the TCSD parks operations and maintenance budget. The additional appropriation of $30,000 will allow the TCSD to set new meters for electricity, gas and water and a backflow device. Attachment: Amendment No. 2 to the Temecula Elementary School Joint Use Agreement R:\RUSEP\AGENDAS\TVUSD TES amendment 2-bod-1-27-04.doc SECOND AMENDMENT TO AGREEMENT BETWEEN THE CITY OF TEMECULA AND TEMECULA VALLEY UNIFIED SCHOOL DISTRICT FOR THE JOINT USE OF A PORTION OF TEMECULA ELEMENTARY SCHOOL THIS SECOND AMENDMENT is made and entered into as of October 21, 2003 and between the City of Temecula, a municipal corporation ("City"), and the Temecula Valley Unified School District ("District"). In consideration of the mutual promises and covenants contained herein and for other good and valuable consideration, the receipt and sufficiency of which is hereby acknowledged, the parties do hereby agree as follows: 1. This Second Amendment is entered into with respect to the following facts and for the following purposes, each of which is acknowledged as true and correct by the parties: a. On December 12, 1996 the District and the City entered into that certain Agreement entitled "Agreement Between the City of Temecula and Temecula Valley Unified School District for the Joint Use of a Portion of Temecula Elementary School" ("Agreement"). b. The parties now wish to provide for greater City use of the pool and greater City maintenance responsibilities. 2. Section 4 of the Agreement is hereby amended to read as follows: "4. Apportionment of Use of Property by and District Except for the pool, all other portions of the Property shall be used for school purposes as a part of the Temecula Elementary School by the District during the hours of 8:00 a.m. to 3:30 p.m., Monday through Friday except on School Holidays, and during such other hours as are required to carry out normal school purposes, including activities schedules pursuant to the District's calendar of events. District shall provide their annual calendar noting School Holidays and activities schedules to City prior to July 1 each year. At all other times, the Property shall be used for public park purposes by the City and subject to such park rules and regulations for the use of the park as the City may enact. The City shall use the pool at all times for public park purposes, subject to such park rules and regulations for the use of the pool as the City may enact." C:\DOCUME—IUOKUN\LOCALS—I \Temp\TVIJSDT—I.DOC 3. Section 6 of the Agreement is hereby amended to read as follows: "6. School District Maintenance Responsibilities During the term of this Agreement, the District shall, at its sole expense, unless otherwise provided herein, perform the following maintenance on the Property and the improvements which currently exist upon it or which are to be constructed upon the Property, except for the pool, pursuant to the terms of this Agreement, in accordance with reasonable maintenance standards and schedules approved by the Director of Community Services of the City: a. Maintain and mow the athletic field turf on a weekly scheduled basis; b. Maintain all irrigation equipment, controllers and sprinkler heads, and repair and replace irrigation equipment or systems on athletic fields in a timely manner; C. Maintain the parking areas adjacent to the ball fields and swimming pool bath house which maintenance shall include, but not be limited to, regular maintenance, slurry sealing and stripping of the parking lot; d. Renovate the athletic ball fields on a yearly basis, to include turf, repair, aeration, and fertilization; and e. District shall not be responsible for the renovation, ongoing maintenance and upkeep of the pool." 4. Section 7 of the Agreement is hereby amended to read as follows: "7. City Maintenance Responsibilities. During the term of this Agreement, the City shall, at its sole expense, perform the following maintenance on the Property and the improvements which currently exist upon it or which are to be constructed upon the Property pursuant to the terms of this Agreement, in accordance with reasonable maintenance standards and schedules approved by the Director of Community Services of the City: a. Maintain the infield areas, dugouts and backstops of all ball fields; b. Provide brick dust and mound mix for infields as needed; C. Drag and water infields before City sponsored games as C:\DOCUME—IUOKUN\LOCALS—I \Temp\TVUSDT—I .DOC needed; d. Daily removal of trash and debris from ball field areas when the City uses the Property; e. Provide all renovation, ongoing maintenance and upkeep of swimming pool, bath house, deck area, and perimeter fencing between or along school/park boundaries; f. Pay all utility costs associated with the operation of the swimming pool; and g. Will maintain and irrigate all landscaped areas with the exception of athletic fields." 5. Except as specifically provided herein, all other terms and conditions of the Agreement remain in full force and effect. C:\DOCLJME—IUOKUN\LOCALS—I\Temp\TVUSDT—I.DOC IN WITNESS WHEREOF this First Amendment has been executed by the authorized representatives of the parties hereto. TEMECULA VALLEY UNIFIED S DISTRICT �e President of School Board r to the School Board Approved as to Form: Counsel To District CITY OF TEMECULA Michael S. Naggar Mayor Attest: Susan Jones, CMC City Clerk Approved As to Form: Peter M. Thorson City Attorney C:\DOCUME-1 VOKUN\LOCALS—I \Temp\TVUSDT—I.DOC ITEM 3 APPROVAL CITY ATTORNEY FINANCE DIRECTORm� CITY MANAGER /�t CITY OF TEMECULA AGENDA REPORT TO: Board of Directors FROM: Herman D. Parker, Director of Community Service DATE: January 27, 2004 SUBJECT: Amended and Restated Master Joint Use Agreement Between the City of Temecula and the Temecula Unified School District PREPARED BY: Phyllis L. Ruse, Deputy Director of Community Services RECOMMENDATION: That the Board of Directors approve the Amended and Restated master Joint Use Agreement between the City of Temecula and the Temecula Valley Unified School District. BACKGROUND: The Temecula Community Services District (TCSD) and the Temecula Valley Unified School District (District) have entered into several successful joint use agreements over the years. By using joint use agreements, both agencies are able to leverage limited facilities to best meet the educational and recreational needs of the community. Generally, the joint use agreements provide fields, swimming pools, and other amenities for the TCSD to program for after -school use by the public. In return, the TCSD often contributes new amenities and/or additional funding for on -going maintenance and renovations of the facilities. The Master Joint Use Agreement provides for a single annual maintenance payment in the amount of $21,000 from the TCSD to the District, covering most joint use facilities. Consolidation of payment obligations will make the reimbursement process more efficient and eliminate the confusion of multiple invoices and remittances. The District will have access to the funds at the beginning of the school year, enabling them to budget and implement maintenance services and renovations more effectively. The single annual payment is intended to cover athletic fields usage. Two special use facilities are excluded from the consolidated payment and the cost of maintenance will be handled as prescribed in their specific joint use agreements. These facilities are the Chaparral High School Aquatic Facility and the ball field lighting at Temecula Middle School. The MasterJoint Use Agreement also provides forTCSD scheduling and use of all elementaryand middle school athletic fields not currently covered by a site specific joint use agreement for youth sports programs during after school hours. The District and TCSD have historically honored this arrangement, however, it has never been officially established through an agreement. This will allow the TCSD to continue to program District athletic fields for youth baseball and soccer uses. R:\RUSERAGENDAS\TVUSD Master Joint Use Agreement-bod-1-27-04.doc The District and the TCSD expect to enter into additional joint use agreements in order to better provide for the educational and recreational needs of the citizens of Temecula. As such agreements are negotiated, each agreement will be subject to the terms of the Master Joint Use Agreement. The Master Joint Use Agreement provides an exhibit that lists all joint use facilities and may be amended by the District Superintendent and the City Manager as new facilities are added. All other changes to the Master Joint Use Agreement must be approved by the District Board and the Community Services District Board. This agreement was approved by the Community Services Commission at its January 12, 2004 meeting. The Temecula Valley Unified School District Board will consider for approval the Master Joint Use Agreement at their January 20, 2004 meeting. FISCAL IMPACT: The annual payment from the TCSD to the District is $21,000. This amount may be adjusted each year based upon the Consumer Price Index. The TCSD currently makes individual annual payments to the District for joint use facilities in the amount of $14,500. The new single annual payment in the amount of $21,000 has been budgeted and appropriated in the TCSD parks operations budget. Attachment: Master Joint Use Agreement R:\RUSEP\AGENDAS\TVUSD Master Joint Use Agreement-bod-1-27-04.doe AMENDED AND RESTATED MASTER AGREEMENT BETWEEN THE CITY OF TEMECULA AND TEMECULA VALLEY UNIFIED SCHOOL DISTRICT FOR THE JOINT USE OF SCHOOL FACILITIES FOR RECREATIONAL ACTIVITIES THIS AMENDED AND RESTATED AGREEMENT is made and entered into as of , 2004 between the City of Temecula, a municipal corporation ("City"), and the Temecula Valley Unified School District ("District'). In consideration of the mutual promises and covenants contained herein and for other good and valuable consideration, the receipt and sufficiency of which is hereby acknowledged, the parties do hereby agree as follows: 1. Recitals. This Agreement is entered into with respect to the following facts and for the following purposes, each of which is acknowledged as true and correct by the parties: a. Chapter 10 of Division 1 of the Education Code, commencing with Section 10900, authorizes public school districts and cities to cooperate with one another for the purpose of authorizing, promoting and conducting programs of community recreation which will contribute to the attainment of general recreational and educational objectives for children and adults of the State. In this regard, school districts and cities may enter into agreements with each other to aid and cooperate in carrying out these objectives. The governing body of any school district is authorized by these provisions to use the buildings, grounds, and equipment of the district, or any of them, to carry out the recreational and educational objectives, or may grant the use of any building, grounds, or equipment of the district to any other public authority for such purposes, whenever the use of the buildings, grounds, or equipment for community recreational purposes will not interfere with use of the buildings, grounds, and equipment for any other purpose of the public school system. Accordingly, the district is authorized to enter into the Agreement with the City; b. The City and the District have utilized this authority and have entered into numerous joint use agreements for District school facilities which has allowed the City and District to expand both recreational and educational opportunities for the citizens of Temecula. The joint use agreements for the various school facilities between the City and the District are set forth on Exhibit A, attached hereto and incorporated herein as though set forth in full ('Joint Use Agreements"). C. The nature of the joint educational and recreation uses and the specific terms of such uses are different for each school and therefore a separate joint use agreement is needed for each school. However, a master agreement for RARUSEP\CONTRACT\TVUSD Master Joint Use Agreement.DOC the City's payment of certain costs to the District for the use of these school facilities would simplify the process of accounting for these payments. d. It is, therefore, the desire of the parties to enter into this Master Joint Use Agreement in order to provide for the payment of certain costs by the City to the District for the use of the school facilities. 2. Payment to District. For the purposes of offsetting the District's maintenance obligations as set forth in the Joint Use Agreements, the City shall pay to the District the sum of twenty one thousand dollars ($21,000.00) annually. The fee shall be paid on the first business day of August of each year. The fee may be increased annually by the increase in the Consumer Price Index for all goods and services for the statistical area which includes the City of Temecula for the one year period preceding June 1 of each year. District shall notify the City by July 1 of each year of the amount of the increase and the basis upon which it was calculated. City and District shall review each third year the number of fields used, percentage of usage by each agency and renovation plan. {Payment to District maybe adjusted by mutual consent based on the results of the review. 3. Term of Agreement. The term of this Agreement shall commence on the date of this Agreement and shall terminate on the latest termination date of the Joint Use Agreements described in Exhibit A, unless sooner terminated pursuant to this Agreement. 4. Amendment of Joint Use Agreements. Except as provided herein, each of the Joint Use Agreements described in Exhibit A is hereby amended to (1) delete all requirements providing for the payment of fees or costs by the City to the District for playing field maintenance and renovations of the facilities described therein; and (2) provide that each joint use agreement shall be subject to the terms of this Master Joint Use Agreement. The Joint Use Agreement for the Chaparral High School Aquatic Facility shall not be subject to this Master Joint Use Agreement and City shall continue to be responsible for payment of operations, maintenance and repair costs as specified within that agreement. City shall also continue to maintain the electric meter and be responsible for the payment of energy charges for ball field lighting at Temecula Middle School. All other terms of the Chaparral High School Aquatic Facility Joint Use Agreement and the Temecula Middle School Joint Use Agreement shall be subject to the terms of this Master Joint Use Agreement. Except as specifically described herein, all other terms of each of the Joint Use Agreements described in Exhibit A shall remain in full force and effect. 5. City Use of All Existing Elementary and Middle School Athletic Fields. The City shall have the right to use the athletic fields on all elementary and middle schools within the District for recreational and athletic programs except during school hours and such times as the District is using said facilities for educational purposes. City shall notify District in writing at least thirty (30) days prior to is use of an elementary or middle school athletic field for such uses. R:\RUSEP\CONTRAC'RTVUSD Master Joint Use Agreement.DOC 2 6. Future Joint Use Agreements. The District and the City expect to enter into additional joint use agreements in order to better provide for the educational and recreational needs of the citizens of Temecula. As such agreements are negotiated by the parties, the agreements shall provide that each such agreement is subject to the terms of this Master Joint Use Agreement. The Superintendent of the District and the City Manager of the City are hereby authorized and directed to amend this Agreement to provide a revised Exhibit A to describe any additional joint use agreements approved by the District and the City. Any other amendments to this Master Joint Use Agreement shall be approved by the Board of Trustees of the District and the City Council of the City. 7. Defaults and Remedies a. Subject to the extensions of time set approved in writing by a party, failure or delay by either party to perform any term or provision of this Agreement constitutes a default under this Agreement. A party claiming a default (claimant) shall give written notice of default to the other party, specifying the default complained of. b. The claimant shall not institute proceedings against the other party nor be entitled to damages if the other party within fourteen (14) days from receipt of such notice immediately, with due diligence, commences to cure, correct or remedy such failure or delay and shall complete such cure, correction or remedy within thirty (30) days from the date of receipt of such notice. Such cure, correction and remedy shall include payment of any costs, expenses (including attorney fees) or damages incurred by the non -defaulting party resulting from the default or during the period of default. C. Except as otherwise expressly stated in this Agreement, the rights and remedies of the parties are cumulative, and the exercise by either party of one or more of such rights or remedies shall not preclude the exercise by it, at the same or different times, of any other rights or remedies for the same default or any other default by the other party. d. Any failure or delays by either party in asserting any of its rights and remedies as to any default shall not operate as a waiver of any default or of any such rights or remedies, or deprive either such party of its right to institute and maintain any actions or proceedings which it may deem necessary to protect, assert or enforce any such rights or remedies. e. If a default is not fully cured by the defaulting party as provided in this Paragraph, the defaulting party shall be liable to the other party for any damages caused by such default, and the nondefaulting party may thereafter (but not before) commence an action for damages against the defaulting party with respect to such default. f. If a default under this Agreement is not fully cured by the defaulting party as provided in this Section, the nondefaulting party at its option may RARUSEP\CONTRACT VUSD Master Joint Use Agreement.DOC thereafter (but not before) commence an action for specific performance of terms of this Agreement. g. In the event litigation is filed by one party against the other to enforce its rights under this Agreement, the prevailing party, as determined by the Court's judgment, shall be entitled to reasonable attorney fees and litigation expenses for the relief granted. 8. Notices to Parties. Written notices, demands and communications among the District and City, shall be sufficiently given by personal service or dispatched by registered or certified mail, postage prepaid, return receipt requested, to the principal offices of the District or City as follows: District: Temecula Valley Unified School District 31350 Rancho Vista Road Temecula, California 92592 Attention: Superintendent City: City of Temecula 43200 Business Park Drive Temecula, California 92590 Attention: City Manager Such written notices, demands and communications may be sent in the same manner to such other addresses as either party may from time to time designate by mail as provided in this Section. 9. Agreement Binding on Successors. This Agreement shall be binding on and shall inure to the benefit of the successors and lawful assigns of the parties hereto. 10. Assignment. Neither Party shall assign or transfer this Agreement or any portion thereof without the prior written consent of the other party; provided, however, that City may assign all or part of the benefits and obligations of this Agreement to the Temecula Community Services District without further consent of the District. RARUSEMONTRAC'INTVUSD Muter Joint Use Agreement.DOC IN WITNESS WHEREOF this Agreement has been executed by the authorized representatives of the parties hereto. TEMECULA VALLEY UNIFIED SCHOOL DISTRICT President of School Board Attest: Secretary to the School Board CITY OF TEMECULA Attest: Michael S. Naggar Mayor Susan Jones, CMC City Clerk Approved As to Form: Peter M. Thorson City Attorney RARUSEPTONTRACC IATVUSO Master Joint Use AgreemenLDOC 5 EXHIBIT A JOINT USE AGREEMENT BETWEEN DISTRICT AND CITY "Agreement Between the Temecula Community Services District and the Temecula Valley Unified School District for Use of Temecula Middle School Multi -Purpose Athletic Fields and Track." This Agreement is dated as of December 20, 1994. "Agreement Between the City of Temecula and Temecula Valley Unified School District for the Joint Use of a Portion of Temecula Elementary School." This Agreement is dated as of December 10, 1996 and amended as of August 26, 1997. 3. "Agreement Between the Temecula Community Services District and Temecula Valley Unified School District for the Joint Use of Temecula Valley High School Tennis Courts." This Agreement is dated as of July 14, 1998. 4. "Agreement Between the City of Temecula and Temecula Valley Unified School District for the Lease of Improvements and the Joint Use of a Portion of Chaparral High School." This Agreement is dated as of October 19, 1999. R:\RUSEP\CONTRACT\TVUSD Master Joint Use AgreementnOC 6 TCSD DEPARTMENTAL REPORT CITY ATTORNEY DIRECTOR OF FI CITY MANAGER CITY OF TEMECULA AGENDA REPORT TO: Board of Directors FROM: Herman D. Parker, Director of Community Services DATE: January 27, 2004 SUBJECT: Departmental Report PREPARED BY: Gail L. Zigler, Administrative Secretary * Serena Hills Park is located in a 220 residential home development located off La Serena Road and Butterfield Stage Road. The developer was conditioned to construct a 3.15 acre park site, which is currently located on La Serena Road and Walcott Lane. The park site will include age - appropriate play areas, picnic shelter, parking lot, benches, tables, walkways and open turf area. Serena Hills park is nearing the end of the maintenance period. Staff anticipates dedicating this park in the next 60 days. Pauba Ridge Park is located in the Crowne Hill development, a large residential development on the eastern portion of the City. The developer was conditioned to construct this 5.2 acre site, which is located on the corner of Pauba Road and Via Del Monte. The park site will include age - appropriate play areas, half court basketball, picnic shelter, restroom, parking lot, benches, tables, walkways and open turf area. Pauba Ridge Park is nearing the end of the maintenance period. Staff anticipates dedicating this park site in the next 60 days. Harveston Community Park is located in the Harveston Development, a large Specific Plan development in the northern part of the City east of Interstate 15. The park site will include two dedicated full size lighted soccer fields; 2 lighted ball field with 90' bases; age appropriate play areas; a group picnic area; community building; restroom/concession/maintenance building; parking with approximately 300 spaces; benches; tables; drinking fountains and walkways. This park site is currently under construction. RHA Landscape Architects is preparing the construction documents for the improvements to Vail Ranch Park Site "C" Pablo Apis Park adjacent to Pauba Elementary School. This project is identified in this year's CIP. The new amenities will include a tot lot, picnic shelter, tables, benches and walkways. Staff anticipates releasing this project for formal public bid in the next three months The conceptual Master Plan for the Wolf Creek Sports Complex is complete. The 43 acre park wiff offer parking, restroom/concession buildings, maintenance building, four lighted basketball courts, R:�ZIGLERGUmEPTRYnO104.d. four lighted soccer and four lighted softball/baseball fields, tot play equipment, picnic areas and walkways. This project is currently in third plan check submittal. Staff anticipates this project will go out to bid in late April. On October 28, 2003, the City of Temecula was awarded the library grant application in the amount of $8,500,000. A kick-off meeting has been scheduled with the State and City staff. This project is currently in the plan check and development process. Construction of the tenant improvements (TI's) at the Children's Museum are complete. Sparks Exhibits and Environments is currently constructing the exhibits. Staff anticipates this facility will be opened to the pubic sometime in late spring. The Development Services Division continues to participate in the development review for projects within the City including Wolf Creek, Roripaugh, Villages of Old Town and Harveston, as well as overseeing the development of parks and recreation facilities, and the contract for refuse and recycling, cable television services and assessment administration. The Maintenance Division continues to oversee the maintenance of all City parks and facilities, and assist in all aspects of Citywide special events. The 2004 Winter/Spring Guide to Leisure Activities was mailed to residents in early January. The Recreation Division staff is busy taking enrollment on the many classes and activities offered throughout the winter/spring. The City of Temecula Community Services Department is proud to announce they have been recognized with an Award of Excellence from the California Parks and Recreation Society (CPRS) for the logo design for the Summer Sunsets Film and Concert Series, and the marketing theme for the Erie Stanley Gardner Mystery Weekend. The awards will be presented at the Annual CPRS Conference to be held in Anaheim in March. R:MGLERGOMEPTRM0104.d. REDEVELOPMENT AGENCY ITEM 1 MINUTES OF A REGULAR MEETING OF THE TEMECULA REDEVELOPMENT AGENCY JANUARY 13, 2004 A regular meeting of the City of Temecula Redevelopment Agency was called to order at 8:45 P.M., in the City Council Chambers, 43200 Business Park Drive, Temecula. ROLL CALL PRESENT: 5 AGENCY MEMBERS: Naggar, Roberts, Stone, Washington, and Comerchero ABSENT: 0 AGENCY MEMBER: None Also present were Executive Director Nelson, City Attorney Thorson, and City Clerk Jones. PUBLIC COMMENTS No input. CONSENT CALENDAR Minutes =616 MX140-9l_ti el'ON1 1.1 Approve the minutes of December 16, 2003. 2 Financial Statements for the three months ended September 30, 2003 RECOMMENDATION: 2.1 Receive and file the Financial Statements for the three months ended September 30, 2003. 3 Authorizing Investment of City Monies in the Local Agency Investment Fund RECOMMENDATION: 3.1 Adopt a resolution entitled: RESOLUTION NO. RDA 04-01 A RESOLUTION OF THE BOARD OF DIRECTORS OF THE CITY OF TEMECULA REDEVELOPMENT AGENCY AUTHORIZING INVESTMENT OF AGENCY MONIES IN THE LOCAL AGENCY INVESTMENT FUND 4 Second Amendment for Humanity of the Inland Valleys, Inc. Housing Project RECOMMENDATION: 4.1 Adopt a resolution entitled: R1Minutes.rdaV 1304 RESOLUTION NO. RDA 04-02 A RESOLUTION OF THE BOARD OF DIRECTORS OF THE REDEVELOPMENT AGENCY OF THE CITY OF TEMECULA APPROVING SECOND AMENDMENT TO THE DISPOSITION AND DEVELOPMENT AGREEMENT BETWEEN THE AGENCY AND HABITAT FOR HUMANITY MOTION: Agency Member Stone moved to approve Consent Calendar Item Nos. 1 - 4. The motion was seconded by Agency Member Naggar and electronic vote reflected approval with the exception of Agency Members Roberts and Washington who abstained on Item No. 4. EXECUTIVE DIRECTOR'S REPORT No comment. AGENCY MEMBERS'REPORTS No comments. ADJOURNMENT At 8:49 P.M., the Temecula Redevelopment Agency meeting was formally adjourned to Tuesday, January 27, 2004 in the City Council Chambers, 43200 Business Park Drive, Temecula, California. Jeff Comerchero, Chairman ATTEST: Susan W. Jones, CMC City Clerk/Agency Secretary [SEAL] RAM1nutes. rda\011304 ITEM 2 APPROVAL CITY ATTORNEY DIRECTOR OF FINA_N( CITY MANAGER 12 TEMECULA REDEVELOPMENT AGENCY AGENDA REPORT TO: Executive Director/Agency Members FROM: John Meyer, Redevelopment Director DATE: January 27, 2004 SUBJECT: Purchase and Sale Agreement for Property located at 28731 Pujol Street RECOMMENDATION: It is Recommended that the Agency Board: 1. Adopt a Resolution entitled: RESOLUTION NO. RDA 04- RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TEMECULA APPROVING THAT CERTAIN AGREEMENT ENTITLED "PURCHASE AND SALE AGREEMENT AND ESCROW INSTRUCTIONS" FOR CERTAIN REAL PROPERTY LOCATED AT 2 8731 PUJOL STREET (APN 922-062-016) IN THE CITY OF TEMECULA 2. Approve an appropriation from unreserved General Fund balance in an amount not to exceed $64,500 for acquisition, soil testing, escrow and closing costs. BACKGROUND: Per Council direction, staff has been working with Mr. Rutner on the purchase of the property located at the 28731 Pujol Street (APN 922-062-016). The City's appraiser performed an appraisal of the property. The offer and accepted purchase price is reflective of the appraised value. A Phase I Environmental Analysis is being conducted on the property to determine the presence of hazardous waste or unacceptable soil conditions. The purchase price of $60,000 for the land is an all cash transaction. Additional fund authorization in the amount of $4,500 is requested to cover escrow, closing costs and soils testing fees. The $64,500 represents an all-inclusive settlement and full payment of just compensation for the acquisition of all property interests. The subject property is 0.23 acres or 10,019 sq. ft. FISCAL IMPACT: The $64,500 acquisition cost will be funded through the Affordable Housing Projects — Pujol Street, which contains $1 million in the FY 03-04 Capital Improvement Program. Attachments: 1. Resolution 2. Purchase and Sale Agreement R:\Housing 2004\Staff Report Ruiner Jan2704.doe RESOLUTION NO. RDA 03- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TEMECULA APPROVING THAT CERTAIN AGREEMENT ENTITLED "PURCHASE AND SALE AGREEMENT AND ESCROW INSTRUCTIONS" FOR CERTAIN REAL PROPERTY LOCATED AT 28731 PUJOL STREET (APN 922-062-016) IN THE CITY OF TEMECULA THE CITY COUNCIL OF THE CITY OF TEMECULA DOES HEREBY RESOLVE AS FOLLOWS: that: Section 1. The City Council of the City of Temecula hereby finds, determines and declares a. The City is currently implementing the Redevelopment Plan for Redevelopment Project No. 1--1988, originally approved by the Board of Supervisors of Riverside County on July 12, 1988 prior to incorporation of the City of Temecula and subsequently approved and transferred to the Redevelopment Agency of the City of Temecula on April 9, 1991 (the "Plan"). b. The City proposes to purchase the property described in the "Purchase and Sale Agreement and Escrow Instructions" attached hereto as Exhibit A. and located at 28731 Pujol Street (APN 922-062-016) in the City of Temecula for redevelopment purposes consistent with the Agency authority under the Plan and the Community Redevelopment Act, Health and Safety Code Section 33000 et seq. C. The Agreement is consistent with the Plan and with the Implementation Plan adopted by the Agency. d. The City Council has duly considered all terms and conditions of the proposed Agreement and believes that such agreement is in the best interests of the City and the health, safety, and welfare of its residents, and in accord with the public purposes and provisions of applicable State and local law requirements. e. This action is being undertaken pursuant to the Plan for which a full and complete Environmental Impact Report was prepared and certified prior to adoption of the Plan. Moreover the acquisition of property by itself will have no impact on the environment as it is simply the change in ownership of the property without a change in the physical condition of the property. None of the conditions described in 14 Cal. Admin. Code § 15162 are found to exist. Therefore, pursuant to the provisions of CEQA and, specifically, 14 Cal. Admin. Code §§ 15162 and 15180, neither a subsequent nor a supplemental Environmental Impact Report is required for the subject agreement. RAOldtow \OTACQ\Aequisition Resos 1216\Resorumer.doc Section 2. The City Council hereby approves that certain 'Purchase and Sale Agreement and Escrow Instructions" between the City of Temecula, a public body corporate and politic, and William and Delores Rutner, which Purchase Agreement is dated as of January 27, 2004. The Mayor ofthe City of Temecula is hereby authorized and directed to execute the Agreement on behalf of the City. R:\Oldtow \OTACQ\Acquisition Resos 1216\Resorutner.doc PASSED, APPROVED AND ADOPTED, by the City Council of the City of Temecula this 27t" day of January 2004. Mike Nagger, Mayor ATTEST: Susan W. Jones, CMC City Clerk [SEAL] STATE OF CALIFORNIA) COUNTY OF RIVERSIDE) ss CITY OF TEMECULA) I, Susan W. Jones, CMC, City Clerk of the City of Temecula, do hereby certify that the foregoing Resolution No. RDA 04-_was duly and regularly adopted by the City Council of the City of Temecula at a regular meeting thereof held on the 27th day of January 27, 2004, by the following vote: AYES: COUNCILMEMBERS: NOES: COUNCILMEMBERS: ABSENT: COUNCILMEMBERS: Susan W. Jones, CMC City Clerk RA01dtown\0TACQ\Acquisiti0n Resos 1216\Resmumecdoc AGREEMENT FOR PURCHASE AND SALE AND ESCROW INSTRUCTIONS First American Title Company 3625 Fourteenth Street Riverside, CA 92501 Attention: Debbie Newton, Title Officer Re: Escrow No.: THIS AGREEMENT FOR PURCHASE AND SALE AND ESCROW INSTRUCTIONS (this "Agreement") dated as of January 27, 2004, is entered into by and between William A. Rutner, and Dolores Rutner, Husband and Wife as joint tenants, and the CITY OF TEMECULA, a public body, corporate and politic ("Buyer"), upon the following terms and conditions: SALE AND PURCHASE PRICE. 1.1 Sale and Purchase. Sellers agree to sell to Buyer and Buyer agrees to purchase from Sellers good and marketable fee simple title to that certain real property of approximately .23 acres identified as Assessor's Parcel Numbers 922-062-016, located in the City of Temecula, County of Riverside, State of California, commonly known as 28731 Pujol Street, Temecula, California 92590, and more particularly described on Exhibit "A" attached hereto, together with all easements, privileges, permits, licenses, entitlements, and other rights appurtenant thereto ("Real Property"), and all buildings, fixtures, equipment, structures, parking areas, landscaping, appurtenances and other improvements constructed or situated on the Real Property and owned by Sellers ("Improvements") (the Real Property and Improvements hereinafter collectively "Property'), for the price and upon all of the terms and conditions set forth herein. Buyer is purchasing the Property for a public purpose, namely for redevelopment and all uses necessary or convenient thereto. 1.2 Purchase Price. The purchase price ("Purchase Price') for the Property shall be Sixty Thousand Dollars ($60,000), payable in cash. The purchase price is broken down as follows: Land Value - $60,000. Within fifteen (15) business days after opening of escrow hereof, Buyer shall deliver to Escrow Holder (as herein defined) cash in the amount of Ten Thousand ($10,000) (the "Deposit") in the form of a cashier's check, by a wire transfer, or other form acceptable to the Escrow Holder. The Deposit shall be placed in an interest -bearing account and all interest accrued thereon shall increase and become a part of the Deposit. On the close of escrow, the Deposit shall be applied toward the cash payment of the Purchase Price. Prior to the close of escrow, the Deposit shall be fully refundable to Buyer in the event this Agreement is terminated and Buyer is the non -defaulting party. The remaining balance of the cash payment of the Purchase Price shall be deposited by Buyer into Escrow in the form of R:\Oldtown\OTACQ\Purchase Sale Agreement - Rutner.DOC 11087.00011754045-1 11/13/2003 a cashier's check, wire transfer, or other form acceptable to the Escrow Holder, prior to the close of escrow. 1.3 No Relocation Assistance. Sellers hereby acknowledge and agree that the Property is owner occupied, and that the purchase and sale of the Property is being made in the course of voluntary negotiations between Sellers and Buyer resulting from Sellers having offered the Property for sale. Sellers shall have no further obligation to Buyer under the State Eminent Domain Law or under the Relocation Assistance and Real Property Acquisition statutes and guidelines, including but not limited to California Government Code Section 7260 et seq. and Section 6000 et seq. of Title 25 of the California Code of Regulations, and the Seller hereby waives any such assistance or benefits if applicable. Sellers hereby further waive any and all claims they may have now or in the future for compensation for relocation assistance, relocation benefits, pre -condemnation damages, compensation for property or for loss of goodwill under California Code of Civil Procedure Section 1263.510 et seq. or any other applicable law. 2. TITLE. 2.1 General. Title to the Property shall be conveyed by Grant Deed and shall be evidenced by a CLTA Standard Coverage Form of Owner's Policy of Title Insurance (or an ALTA Extended Coverage Form Policy if Buyer elects such coverage as provided in Paragraph 2.3 hereof) ("Title Policy"), the cost of which shall be borne by Buyer, issued by First American Title Company, 3625 Fourteenth Street, Riverside, California 92501, (909) 787-1723; fax: (909) 784-7956, Title Officer Debbie Newton ("Title Company"), with liability in the full amount of the Purchase Price, insuring title to the Property as vested in Buyer, free and clear of all liens and encumbrances and other matters affecting title to the Property, except: 2.1.1 Non -delinquent real property taxes; and 2.1.2 Such conditions, covenants, restrictions, and utility easements of record as are approved by Buyer in its sole and absolute discretion. 2.2 Acts After Date of Agreement. During the period from the date of this Agreement through the close of escrow, Sellers shall not record, or file for record or permit to be recorded or filed for record any document or instrument which will affect the title to or use of the Property without the prior written consent of the Buyer, which consent shall not be unreasonably withheld. 2.3 Option for ALTA Coverage. Buyer shall have the option of obtaining an ALTA Extended Coverage Form Policy of Title Insurance or a CLTA Standard Coverage Form Owners Policy of Title Insurance. In such event, Buyer shall, at its expense, procure the ALTA Extended Coverage Survey (the "Survey"); provided, that, Sellers shall provide to Buyer, at no cost to Buyer and within five (5) days after execution of this Agreement, a copy of Sellers most recent survey, if any, prepared with respect to the Property. The cost of an ALTA Extended Coverage Form Policy of Title Insurance shall be borne by Buyer. 2 R:\Oldtown\OTACQ\Purchase Sale Agreement - Rutner.DOC 11087.0001/754045-1 11/13/2003 3. RIGHT OF ENTRY. 3.1 Sellers hereby grant Buyer and its agents, employees, contractors and subcontractors (collectively "Representatives') the right of entry to the Property at reasonable times for the purpose of conducting soils and geological investigation and testing for toxic or hazardous substances and other contamination. Such investigation shall be at Buyer's expense. 3.2 Buyer shall deliver advance written notice to the Sellers of its intention to enter the Property to conduct activities pursuant to this Paragraph 3 at least one (1) business day prior to any entry onto the Property. Such notice of entry shall include the proposed dates and times of such entry, and the nature, specific location and scope of any test, investigation, or other activity upon the Property. Sellers and their representatives shall have the right to accompany and observe all of Buyer's and its Representatives' activities on the Property. 3.3 All work performed by Buyer and its Representatives will be performed diligently and in a manner consistent with the standards of care, diligence and skill exercised by recognized consulting firms for similar services, and in accordance with all regulatory and good management standards and the requirements of any governmental agency or entity and all applicable laws. 3.4 Buyer and its Representatives shall promptly notify the Sellers of any discovery, spill, release, or discharge of any "Hazardous Materials", as defined in Paragraph 5, on, under or about the Property which is discovered, encountered, or results from or is related to the Buyer's or its Representatives' access to and/or use of the Property under this Agreement. 3.5 Buyer and its Representatives shall remove from the Property any wastes and Hazardous Materials used in or generated by the activities of Buyer or its Representatives on the Property no later than the date of completion of their environmental investigation activities and operations on the Property. 3.6 In connection with the use of the Property by Buyer and its Representatives, Buyer shall, at its own cost and expense, take any necessary action to keep the Property, and any improvements and personalty thereon, in good order and repair and safe condition to the extent that such Property, improvements or personalty were in such condition prior to its entry, and the whole of the Property, in a clean, sanitary and orderly condition, including, without limitation, ensuring that any holes, ditches or other indentations, as well as any mounds or other inclines created by any excavation by Buyer or its Representatives are regraded, resurfaced and compacted. If any portion of the Property or an adjacent property, including improvements and fixtures, suffers damage or alteration by reason of the access and activities of Buyer or its Representatives on the Property, Buyer shall, at its own cost and expense, promptly repair all such damage and restore the Property or adjacent property to as good a condition as before such damage or alteration occurred, or if it cannot be repaired, Buyer shall replace such damaged or altered property to the extent possible. 3 R:\Oldtown\OTACQ\Purchase Sale Agreement - Rutner.DOC 11087.0001/754045-1 11/13/2003 3.7 Buyer agrees, at its sole cost and expense, to defend, protect, indemnify, and hold free and harmless Seller and its employees, agents, and representatives, and their successors, and assigns (individually as "Indemnitee" and collectively, "Indemnitees"), free and harmless from and against any and all damages, costs, expenses, liabilities, claims, demands, causes of action, proceedings, expenses, judgments, penalties, liens, and losses of any nature whatsoever ("Claims"), including fees of accountants, attorneys, expert witnesses, or other professionals, and all costs associated therewith, arising or claimed to arise, directly or indirectly, out of, in connection with, resulting from, or related to any act, failure to act, error, or omission of Buyer or any of its Representatives arising or claimed to arise, directly or indirectly, out of, in connection with, resulting from, or related to entry upon the Property pursuant to this Paragraph 3, except for that portion or percentage of a Claim against an Indemnitee based on the comparative negligence, gross negligence or willful misconduct of such Indemnitee. 4. ESCROW. 4.1 Agreement to Constitute Escrow Instructions. This Agreement shall constitute escrow instructions and a copy hereof shall be deposited with the Escrow Holder for this purpose. 4.2 Escrow Holder. The escrow shall be opened with First American Title Company, 3625 Fourteenth Street, Riverside, CA 92501, (909) 787-1723, fax: (909) 784-7956, Attention: Debbie Newton (dnewton@firstam.com) ("Escrow Holder'), within five (5) business days after the execution of this Agreement by Buyer and Seller by depositing an executed copy or executed counterparts of this Agreement with Escrow Holder. This document shall be considered as the escrow instructions between the parties, with such further instructions as Escrow Holder requires in order to clarify the duties and responsibilities of Escrow Holder. If Escrow Holder shall require further escrow instructions, Escrow Holder shall promptly prepare such escrow instructions on its usual form for the purchase and sale of the Property upon the terms and provisions hereof. Provided such further escrow instructions are consistent with this Agreement, they shall be promptly signed by Buyer and Sellers within five (5) business days after delivery thereof to each party. The further escrow instructions shall incorporate each and every term of this Agreement and shall provide that in the event of any conflict between the terms and conditions of this Agreement and such further escrow instructions, the terms and conditions of this Agreement shall control. Escrow Holder shall not be held liable for the sufficiency or correctness as to form, execution or validity of any instruments deposited in this escrow (other than those documents prepared by Escrow Holder), or as to identity, authority or rights of any person executing the same, and Escrow Holder's duties hereunder shall be limited to the safekeeping of such money, instruments or other documents received by Escrow Holder and for the disposition or return of same in accordance with the instructions herein. The parties hereto agree jointly and severally to pay on demand, as well as to indemnify and hold Escrow Holder harmless from and against, all costs, damages, judgments, reasonable attorneys' fees, expenses and liabilities of any kind or nature which Escrow Holder may incur or sustain in good 9 R:\Oldtown\OTACO\Purchase Sale Agreement - Rutner.DOC 11087.00011754045-1 11/13/2003 faith in connection with or arising out of this escrow which are not due to Escrow Holder's negligence or willful misconduct. 4.3 Opening of Escrow. Escrow shall be deemed open on the date of delivery to the Escrow Holder of a fully executed copy or executed counterparts of this Agreement. 4.4 Close of Escrow. Provided all of Sellers and Buyer's obligations to be performed on or before close of escrow have been performed and all the conditions to the close of escrow set forth in this Agreement have been satisfied, escrow shall close on or before February 22, 2004 ("Closing Date'). All risk of loss or damage with respect to the Property shall pass from Sellers to Buyer at the close of escrow. Possession of the Property shall be delivered to Buyer upon the close of escrow. Notwithstanding anything in this Agreement to the contrary, escrow shall be deemed automatically terminated if it has not otherwise closed by February 29, 2004, regardless of cause or fault. 4.5 Buyer Required to Deliver. On or before the close of escrow Buyer shall deposit into escrow the following (properly executed and acknowledged, if applicable): 4.5.1 The Purchase Price; and 4.5.2 All other documents contemplated by this Agreement and required by Escrow Holder to be deposited by Buyer to carry out this escrow. 4.6 Sellers Required to Deliver. Before the close of escrow, Sellers shall deposit into escrow the following (properly executed and acknowledged, if applicable): 4.6.1 A Grant Deed conveying the Property to Buyer; 4.6.2 A non -foreign affidavit with respect to Sellers; and 4.6.3 Any other documents contemplated by this Agreement or required by Escrow Holder or the Title Company to be deposited by Sellers to carry out this escrow. 4.7 Conditions to the Close of Escrow. Escrow shall not close unless and until both parties have deposited with Escrow Holder all sums and documents required to be deposited as provided in this Agreement. The failure of a party to timely deposit any such sums and/or documents shall constitute a default by such party. Furthermore, escrow shall not close unless Sellers shall be able to deliver possession of the Property to Buyer free of all tenants, leases and/or agreements. Sellers agree to indemnify, protect, hold harmless and defend Buyer and its employees, agents, representatives, council members, attorneys, successors and assigns from and against any and all claims raised after closing by tenants raising or seeking any rights to relocation assistance or benefits based on their tenancy on the Property prior to the sale hereunder. In addition to the closing conditions set forth above, Buyer's obligation to 5 R:\Oldtown\OTACQ\Purchase Sale Agreement - Rutner.DOC 11087.0001/754045-1 11/13/2003 proceed with the transaction contemplated by this Agreement is subject to the satisfaction, not later than the date that is fifteen (15) days after the date hereof ("Contingency Date"), of all of the following conditions precedent, which are for Buyer's benefit and may be waived only by Buyer: 4.7.1 Sellers shall have performed all agreements to be performed by Sellers hereunder; 4.7.2 Sellers representations, warranties and covenants set forth in this Agreement shall be true and correct as of the Contingency Date, and continue to be true and correct as of the Closing Date; 4.7.3 Buyer's approval, in its sole and absolute discretion, of the results of such soils, geological, toxic waste, hazardous substance, and/or any other kind of soil or water contamination tests and analyses as Buyer or its agents, employees or representatives may, prior to the Closing Date, perform with respect to the Property; 4.7.4 As of the Closing Date, there shall have been no material adverse changes in the physical condition of the Property, as described in Paragraph 6 or otherwise; 4.7.5 Verification by Buyer that Sellers are the owner of record of the Property and that there are no other owners of record of the Property as of the Closing Date; 4.7.6 Title Company shall have issued or shall have committed to issue the Title Policy to Buyer, for the amount of the Purchase Price showing fee title to the Property to be vested in Buyer, subject only to such conditions, covenants, restrictions, and utility easements of record as are approved by Buyer in its sole and absolute discretion; and 4.7.7 Approval of this Agreement by the City Council of the City of Temecula. Neither Buyer nor Sellers shall act or fail to act for the purpose of permitting or causing any closing condition to fail. Waiver of any condition to close of escrow shall not relieve any party for liability resulting from breach of any representation, warranty, covenant or agreement under this Agreement. In the event that the conditions to close of escrow are not timely satisfied for a reason other than a default of Buyer or Sellers under this Agreement: (i) This Agreement, the escrow and the rights and obligations of Buyer and Sellers hereunder shall terminate, except as otherwise provided herein; provided, however, no such termination shall occur until (A) Buyer has had the opportunity to waive any condition for Buyer's benefit within two (2) business days after the later of Buyer's receipt of written notice from Sellers or Buyer's discovery that such condition will not be satisfied, and (B) Buyer does not elect to waive such condition; and R:\01dtownMAMPurchase Sale Agreement - Rutner.DOC 11087.0001/754045-1 11/13/2003 (ii) Escrow Holder, upon such termination, is hereby instructed to promptly return to Buyer all funds (and all interest accrued thereon) and documents deposited by Buyer in escrow and to return to Sellers all funds and documents deposited by Sellers in escrow and which are held by Escrow Holder on the date of the termination (less, in the case of the party otherwise entitled to such funds, however, the amount of any cancellation charges required to be paid by such party under Paragraph 4.12 below). 4.8 Recordation of Grant Deed; Delivery of Funds. Upon receipt of the funds and instruments described in this Paragraph 4, Escrow Holder shall cause the Grant Deed to be recorded in the office of the County Recorder of Riverside County, California. Thereafter, Escrow Holder shall deliver the proceeds of this escrow (less appropriate charges) to Sellers. 4.9 Prorations. All real and personal property taxes, liens and assessments shall be prorated between Buyer and Sellers as of the close of escrow based on the latest available tax information or, at Sellers election, such taxes, liens and assessments may be paid in full through escrow to the lienholder from the Deposit, so long as the Deposit is sufficient to satisfy all outstanding liens. If such liens are paid through escrow, Escrow Holder shall cause the liens to be discharged and the discharge recorded prior to conveyance of fee title of the Property to Buyer. Any supplemental or escape real estate taxes and assessments on the Property attributable to the period prior to the close of escrow shall be paid by Sellers outside of the escrow. All prorations shall be determined on the basis of a 360-day year. 4.10 Costs of Escrow. 4.10.1 Sellers shall pay: (a) The cost of any obligations of Sellers hereunder. 4.10.2 Buyer shall pay: (a) All escrow fees and costs associated with the purchase of the subject real property; (b) The cost of recording the Grant Deed, if any; (c) The cost of documentary transfer taxes in connection with the recordation of the Grant Deed, if any; (d) The cost of any obligations of Buyer hereunder; and (e) Any other closing costs or charges not expressly provided for herein and customarily paid by a Buyer of real property in Riverside County, California. 7 R:\Oldtown\OTACQ\Purchase Sale Agreement - Rutner.DOC 11087.0001 n54045-1 11/13/2003 4.11 Broker's Commission. Buyer and Sellers represent to one another that no broker or finder has been engaged in connection with the transaction contemplated by this Agreement, or to its knowledge is in any way connected with such transaction. Sellers covenant and agree that any broker fee or commission, which may be due or payable in connection with the closing of the transaction contemplated by this Agreement, shall be borne solely by Sellers. Sellers agree to indemnify, defend, protect and hold harmless Buyer and its respective employees, agents, representatives, council members, attorneys, successors and assigns, from and against all claims of any agent, broker, finder or other similar party arising from or in connection with the sale of the Property to Buyer. 4.12 Escrow Cancellation Charges. In the event that this escrow shall fail to close by reason of the default of either party hereunder, the defaulting party shall be liable for all escrow and title cancellation charges. In the event that the escrow shall fail to close for any other reason, each party shall pay one-half (1/2) of all escrow and title cancellation charges. 5. REPRESENTATIONS AND WARRANTIES BY SELLERS. In consideration of Buyer's entering into this Agreement and as an inducement to Buyer to purchase the Property, Sellers make the following representations and warranties, each of which is material and is being relied upon by Buyer (the continued truth and accuracy of which shall constitute a condition precedent to Buyer's obligations to close hereunder and each of which shall survive the close of escrow): 5.1 This Agreement has been duly and validly authorized, executed and delivered by Sellers and no other action is requisite to the valid and binding execution, delivery and performance of this Agreement by Sellers; 5.2 There are no suits pending against or affecting or, to the best of Sellers knowledge, without having made investigation thereof, threatened against the Property or its use, whether in law or at equity; 5.3 Other than as disclosed in this Agreement, no joinder, consent, or waiver of or by any third party is necessary to permit the consummation by Sellers of the transaction contemplated pursuant to this Agreement; 5.4 To Sellers best knowledge, there are no materials, reports and information in Sellers possession relating to the Environmental Condition (any condition that exists prior to or after the Closing Date, with respect to the air, land, soil, surface, subsurface strata, surface water, ground water, storm water or sediments) of the Property, and there are no outstanding environmental remediation orders or decrees (federal or state) regarding the Property. Sellers shall deliver to Buyer any materials and reports relating to the Environmental Condition of the Property which comes into Sellers possession, and any information relating to the Environmental Condition of the Property of which Sellers become aware; [3 R:\Oldtown\OTACQ\Purchase Sale Agreement - Rutner.DOC 11087.0001/754045-1 11 /13/2003 5.5 To the best of Sellers knowledge, Sellers are not aware of the existence of any violation of law or violation of governmental regulation with respect to the Property, including any Environmental Laws, as hereinafter/ defined; 5.6 There are no pending, or to the best of Sellers knowledge, without having made investigation thereof, threatened proceedings in eminent domain, which would affect the Property, or any portion thereof; 5.7 To the best of Sellers knowledge there has been no production, disposal or storage on the Property of any Hazardous Materials (as hereinafter defined) by Sellers or any of the contractors, agents, employees or representatives of Sellers or, to the best of Sellers knowledge, any previous owner or current or previous tenant of the Property; and to the best of Sellers knowledge, there has not been any other activity on the Property which could have resulted in the deposit or release on the Property of Hazardous Materials, or the violation of any Environmental Laws, or which could result in any proceeding or inquiry by any authority with respect thereto; 5.8 Sellers are not a "foreign person" within the meaning of Internal Revenue Code 1445; and 5.9 As of the Closing Date, there shall be no leases and/or other agreements in existence affecting the Property. The term "Hazardous Materials" shall mean and include the following, including mixtures thereof: any hazardous substance, pollutant, contaminant, waste, by-product or constituent regulated under the Comprehensive Environmental Response, Compensation and Liability Act, 42 U.S.C. Section 9601 et sec; oil and petroleum products and natural gas, natural gas liquids, liquefied natural gas and synthetic gas usable for fuel; pesticides regulated under the Federal Insecticide, Fungicide, and Rodenticide Act, 7 U.S.C. Section 136 et sec; asbestos and asbestos -containing materials, PCBs and other substances regulated under the Toxic Substances Control Act, 15 U.S.C. Section 2601 et sec; source material, special nuclear material, by-product material and any other radioactive materials or radioactive wastes, however produced, regulated under the Atomic Energy Act or the Nuclear Waste Policy Act of 1982; chemicals subject to the OSHA Hazard Communication Standard, 29 C.F.R. Section 1910.1200 et sec; industrial process and pollution control wastes, whether or not hazardous within the meaning of the Resource Conservation and Recovery Act, 42 U.S.C. Section 6901 et seq.; any substance defined as a "hazardous substance" in California Civil Code Section 2929.5(e)(2) or California Code of Civil Procedure Section 736(f)(3); and any other substance or material regulated by any Environmental Laws. The term "Environmental Laws" shall mean and include all federal, state and local statutes, ordinances, regulations and rules in effect on or prior to the date hereof relating to environmental quality, health, safety, contamination and clean-up, including, without limitation, the Clean Air Act, 42 U.S.C. Section 7401 et sec; the Clean Water Act, 33 U.S.C. Section 1251 0 R:\Oldtown\OTACQ\Purchase Sale Agreement - Rutner.DOC 11087.0001/754045-1 11113/2003 at sue; and the Water Quality Act of 1987; the Federal Insecticide, Fungicide, and Rodenticide Act 7 U.S.C. Section 136 at seg; the Marine Protection, Research, and Sanctuaries Act, 33 U.S.C. Section 1401 et sec; the National Environmental Policy Act, 42 U.S.C. Section 4321 et sec; the Noise Control Act, 42 U.S.C. Section 4901 et sec; the Occupational Safety and Health Act, 29 U.S.C. Section 651 et sec; the Resource Conservation and Recovery Act 42 U.S.C. Section 6901 et sea: as amended by the Hazardous and Solid Waste Amendments of 1984; the Safe Drinking Water Act, 42 U.S.C. Section 300f et sec; the Comprehensive Environmental Response, Compensation and Liability Act 42 U.S.C. Section 9601 et sec; as amended by the Superfund Amendments and Reauthorization Act, the Emergency Planning and Community Right -to -Know Act and the Radon Gas and Indoor Air Quality Research Act; the Toxic Substances Control Act 15 U.S.C. Section 2601 et sec; the Atomic Energy Act, 42 U.S.C. Section 2011 et sec; and the Nuclear Waste Policy Act of 1982, 42 U.S.C. Section 10101 et sec; and state and local environmental statutes and ordinances, with implementing regulations and rules in effect on or prior to the date hereof. 6. EMINENT DOMAIN OR TAKING; PHYSICAL DAMAGE OR DESTRUCTION. 6.1 If, prior to the close of escrow, any material portion of the Property is taken or if the access thereto or available parking area therefor is reduced or restricted by eminent domain or otherwise (or becomes the subject of a pending, threatened or contemplated taking which has not been consummated, other than any such taking prosecuted by or on behalf of the Buyer), Sellers shall immediately notify Buyer of such fact. In such event, Buyer shall have the option, in its sole and absolute discretion, to terminate this Agreement upon written notice to Sellers given not later than ten (10) business days after receipt of Sellers notice. If Buyer does not exercise this option to terminate this Agreement, neither party shall have the right to terminate this Agreement, but the Sellers shall assign and turn over to Buyer, and the Buyer shall be entitled to receive and keep, all awards for the taking by eminent domain which accrue to Sellers, and the parties shall proceed to the close of escrow pursuant to the terms hereof, without modification of the terms of this Agreement and without any reduction in the Purchase Price (except as otherwise provided pursuant to Paragraph 1.2 hereof). Unless and until this Agreement is terminated, Sellers shall take no action with respect to any eminent domain proceeding without the prior written consent of Buyer, which consent shall not be unreasonably withheld or delayed. 6.2 If, prior to the close of escrow, any material portion of the Property is physically damaged or destroyed due to any cause, natural or otherwise, including, without limitation, (i) fire or flooding, (ii) any destructive seismic or geological conditions such as any earthquake or tremor, subsidence, or unstable subsurface conditions; or (iii) a condition arising from any discharge of Hazardous Materials or other violation of any Environmental Laws, Sellers shall immediately notify Buyer of such fact. In such event, Buyer shall have the option, in its sole and absolute discretion, to terminate this Agreement upon written notice to Sellers given not later than ten (10) business days after receipt of Sellers notice. If Buyer does not exercise this option to terminate this Agreement, neither party shall have the right to terminate this Agreement, but the Sellers shall assign and turn over, and the Buyer shall be entitled to i[e, R:\Oldtown\OTACQ\Purchase Sale Agreement - Rutner.DOC 11087.00011754045-1 11/13/2003 receive and keep, all insurance proceeds paid by Sellers insurer in connection with such damage or destruction, and the parties shall proceed to the close of escrow pursuant to the terms hereof, without modification of the terms of this Agreement and without any reduction in the Purchase Price (except as otherwise provided pursuant to Paragraph 1.2 hereof). Unless and until this Agreement is terminated, Sellers shall take no action with respect to any such damage and destruction without the prior written consent of Buyer, which consent shall not be unreasonably withheld or delayed. 7. INCORPORATION OF EXHIBITS. All exhibits attached hereto and referred to herein are incorporated in this Agreement as though fully set forth herein. 8. ATTORNEYS' FEES. In any action between Buyer and Sellers seeking enforcement of any of the terms and provisions of this Agreement, or in connection with the Property, the prevailing party in such action shall be awarded, in addition to damages, injunctive or other relief, its reasonable costs and expenses, not limited to taxable costs, reasonable attorneys' fees and reasonable fees of expert witnesses. 9. NOTICES. All notices, requests, demands and other communication given or required to be given hereunder shall be in writing and personally delivered, sent by first class United States registered or certified mail, postage prepaid, return receipt requested, or sent by a nationally recognized courier service such as Federal Express, duly addressed to the parties as follows: To Buyer: City of Temecula 43200 Business Park Drive Post Office Box 9033 Temecula, California 92589 Attention: John Meyer Tel: (909) 694-6412 Fax: (909) 693-3903 With a Copy To: Richards, Watson and Gershon 355 South Grand Avenue, 40t" Floor Los Angeles, California 90071- 3101 Attention: Peter Thorson Tel: (213) 626-8484 Fax: (213) 626-0078 11 R:\Oldtown\OTACQ\Purchase Sale Agreement - Rutner.DOC 11087.0001/754045-1 11/13/2003 To Sellers: To Escrow Holder: William A. & Dolores 28731 Pujol Street Temecula, California Rutner 92593 First American Title Company 3625 Fourteenth Street Riverside, CA 92501 Tel: (909) 787-1723 Fax: (909) 784-7956 Attention: Debbie Newton, Title Officer Delivery of any notice or other communication hereunder shall be deemed made on the date of actual delivery thereof to the address of the addressee, if personally delivered, and on the date indicated in the return receipt or courier's records as the date of delivery or as the date of first attempted delivery, if sent by mail or courier service. Any party may change its address for purposes of this Paragraph 10 by giving notice to the other party and to Escrow Holder as herein provided. 10. ASSIGNMENT. Neither this Agreement nor any interest herein may be assigned by either party without the prior written consent of the other party. 11. BINDING EFFECT. This Agreement shall be binding upon and shall inure to the benefit of the parties hereto, and their successors and assigns. 12. ENTIRE AGREEMENT. This Agreement contains all of the agreements of the parties hereto with respect to the matters contained herein, and all prior or contemporaneous agreements or understandings, oral or written, pertaining to any such matters are merged herein and shall not be effective for any purpose. No provision of this Agreement may be amended, supplemented or in any way modified except by an agreement in writing signed by the parties hereto or their respective successors in interest and expressly stating that it is an amendment of this Agreement. 13. ENFORCEMENT OF AGREEMENT BY SELLER. If the sale of the Property is not consummated as a result of the Buyer's material default hereunder, then Sellers may enforce their rights hereunder by an action against Buyer for damages, resulting from the material breach of this Agreement by Buyer. 14. ENFORCEMENT OF AGREEMENT BY BUYER. It is agreed that the rights granted to Buyer by Sellers hereunder are of a special and unique kind and character, and that, if there is a breach by Seller of any material provision of this Agreement, Buyer would not have any adequate remedy at law. It is expressly agreed, therefore, that Buyer's rights hereunder 12 R:\Oldtown\OTACQ\Purchase Sale Agreement - Rutner.DOC 11087.0001/754045-1 11/13/2003 may be enforced by an action for specific performance and such other equitable or legal relief as is provided under the laws of the State of California. 15. HEADINGS. The headings of this Agreement are for purposes of reference only and shall not limit or define the meaning of the provisions of this Agreement. 16. COUNTERPARTS. This Agreement may be executed in any number of counterparts, each of which shall be an original, but all of which shall constitute one and the same instrument. 17. SURVIVAL. Any provision hereof which is executory as of the Closing Date and all representations and warranties shall survive such close of escrow and delivery of the Grant Deed and shall continue to be a binding provision on the parties hereto according to its terms. 18. TIME OF THE ESSENCE. Time is of the essence of this Agreement 19. THIRD PARTIES. Nothing contained in this Agreement, expressed or implied, is intended to confer upon any person, other than the parties hereto and their successors and assigns, any rights or remedies under or by reason of this Agreement. 20. SEVERABILITY. If any one or more of the provisions contained in this Agreement shall for any reason be held to be invalid, illegal or unenforceable in any respect by a court of competent jurisdiction, such invalidity, illegality or unenforceability shall not affect any other provision hereof, and this Agreement shall be construed as if such invalid, illegal or unenforceable provision had never been contained herein, unless such invalidity, illegality or unenforceability materially affects the economic terms of the transactions contemplated by this Agreement or the ability of either party to perform its obligations under this Agreement. In such case, either party may terminate this Agreement and the escrow upon written notice to the other party given no later than ten (10) business days after the party giving such notice becomes aware of such invalidity, illegality or unenforceability. In the event of such termination, all funds deposited with Escrow Holder by Buyer and any interest accrued thereon shall be returned to Buyer. 21. ADDITIONAL DOCUMENTS. Each party hereto agrees to perform any further acts and to execute, acknowledge and deliver any further documents that may be reasonably necessary to carry out the provisions of this Agreement. 22. IRREVOCABLE OFFER BY SELLERS. Sellers execution and delivery to Buyer of this Agreement shall constitute an offer to sell the Property pursuant to the terms stated herein, which offer shall be irrevocable by Sellers, provided that Buyer accepts such offer by executing and returning to Sellers a counterpart of this Agreement on or before December 18, 2003. Sellers understand and agree that Buyer is a governmental entity which must schedule and hold one or more meetings of its governing body in order to authorize Buyer's acceptance of this offer and that Buyer is relying on the irrevocability of this offer in processing it for 13 R:\Oldtown\OTACQ\Purchase Sale Agreement - Rutner.DOC 11087.0001/754045-1 11/13/2003 consideration by the City Council of the City of Temecula and its governing body. Sellers further acknowledges and agrees that this Agreement is tendered under the provisions of California Evidence Code Section 1152, and in the event this Agreement is not fully executed by the parties hereto, or is terminated for any reason whatsoever, this Agreement shall not be admissible to prove Buyer's liability in inverse condemnation, for precondemnation damages or otherwise, and may not be used as an admission of value in any eminent domain or other proceeding. IN WITNESS WHEREOF, the parties hereto have executed this Agreement as of the day and year first above written. "SELLERS" William A. Rutner Delores Rutner II I l'1A:71 THE CITY OF TEMECULA, a municipal corporation Michael S. Naggar, Mayor Attest: Susan Jones, CMC/City Clerk APPROVED AS TO FORM: Richards, Watson & Gershon in Peter Thorson, City Attorney 14 R:\Oldtown\OTACQ\Purchase Sale Agreement - Rutner.DOC 11087.0001/754045-1 11 /13/2003 EXHIBIT "A" LEGAL DESCRIPTION OF THE PROPERTY LOT 5 IN BLOCK 34 OF THE TOWNSITE OF TEMECULA, IN THE CITY OF TEMECULA, COUNTY OF RIVERSIDE, STATE OF CALIFORNIA, AS PER MAP RECORDED IN BOOK 15 PAGE(S) 726 OF MAPS, IN THE OFFICE OF THE OCUNTY RECORDER OF SAID COUNTY. TOGETHER WITH THAT PORTION OF AN ANNEXED STREET OF ADJACENT AND ON THE SOUTH SIDE OF SAID LOT AS VACATED BY RESOLUTION FILED DECEMBER 8, 1936, IN BOOK 304, PAGE 356 OF OFFICIAL RECORDS OF RIVERSIDE COUNTY, CALIFORNIA. A.P.N.922-062-016 12012-0001V49075v1.doc A-1 11/04/03 ITEM 3 APPROVAL CITY ATTORNEY DIRECTOR OF FINAP CITY MANAGER CITY OF TEMECULA REDEVELOPMENT AGENCY AGENDA REPORT TO: Chairman and Members of the Temecula Redevelopment Agency Executive Director FROM: Jim O'Grady, Assistant City Manage DATE: January 27, 2004 SUBJECT: Lease of Agency Property — 27500 Jefferson Avenue RECOMMENDATION: That the Agency approve an amendment to its agreement with Mattcor Enterprises, doing Business as Kia World, for Agency property located at 27500 Jefferson Avenue. This amendment would provide for a deferral of a portion of Kia World's lease payments. BACKGROUND: In September of 2003, the Agency approved an agreement with Kia World for lease of the Agency's property at 27500 Jefferson Avenue. This agreement provided for lease payments to the Agency of $15,000 per month, beginning in October of 2003. Kia World has requested deferral of a portion of these lease payments during establishment of their business at this location. They have requested deferral of $11,000 per month of the lease payments for a period not to exceed four months. Kia World has further agreed to pay interest at the rate of 4% per year for any deferred amounts and to secure these deferred amounts through a letter of credit acceptable to the City Attorney prior to any deferral. The interest rate of 4% per year is based on the current prime rate of interest and exceeds the Agency's current rate of return on investments through the Local Agency Investment Fund. Staff recommends approval of the attached agreement. FISCAL IMPACT: Approval of this agreement will result in a maximum deferral of $44,000 of lease revenues and would provide for the Agency to receive interest at the rate of 4% per year for all deferred amounts. ATTACHMENT: Proposed Lease Agreement S:IOGRADYJ127500 ✓EFFERSONIAGENDA REPORT -LEASE AGREEMENT AMENDMENT WITH KIA, 01-27-03.DOC 1116104 FIRST AMENDMENT TO LEASE THIS FIRST AMENDMENT TO LEASE (this "First Amendment") is made and entered into as of January 27, 2004, by and between the REDEVELOPMENT AGENCY OF THE CITY OF TEMECULA, a public body, corporate and politic ("Lessor"), and MATTCOR ENTERPRISES LIMITED (dba "Kia World"), a California corporation ("Lessee"). RECITALS A. Lessor and Lessee executed that certain Lease Agreement dated as of September 23, 2003 (the "Lease"), for certain premises more particularly described therein (the "Premises"). B. Lessor and Lessee now desire to amend the Lease to provide for a deferral of a portion of the rent payments during the dealership's start-up period at this new location. AGREEMENT NOW, THEREFORE, in consideration of the foregoing recitals, which are incorporated herein by this reference, the covenants and conditions contained in the Lease, and other good and valuable consideration, the receipt and sufficiency of which are hereby acknowledged, Lessor and Lessee agree as follows: 1. Definitions. Unless otherwise defined herein, capitalized terms shall have the same meanings as set forth in the Lease. 2. Rent Deferral. Eleven thousand dollars ($11,000.00) of the rent payable per month under the Lease for each of the months of February, March, April and May, 2004 shall be deferred to i.e. shall not be payable until) June 1, 2004 (collectively "Deferred Rent"). Together with such Deferred Rent, Lessee shall pay to Lessor simple interest on the Deferred Rent at the rate of four percent (4%) per annum from the date it would have otherwise become due under the Lease until June 1, 2004. (For example, interest on the deferred rent for February, 2004 would be 1/3 x 4% x $11,000, or $146.67) 3. Security for Deferred Rent. As a security for Lessee's obligation to timely pay Deferral Rent and the interest thereon, Lessee shall provide Lessor with a letter of credit in the amount of forty-six thousand dollars ($46,000.00). The letter of credit shall be delivered to the Lessor in a form and from a financial institution acceptable to Lessor's counsel on or before the fifth day following the date of this Agreement. Lessee shall be obligated to pay the full amount of the rent until such time as the letter of credit is received in a form acceptable to the Lessor. 4. Continuing Effect. Except as specifically modified hereby, the Lease shall remain unaffected and unchanged by reason of this First Amendment; the Lease is hereby ratified and affirmed by Lessee and remains in full force and effect as modified hereby. H 087\0001\759751.2 Page 1 of 2 5. Counterparts. This First Amendment may be executed in any number of counterparts, each of which, when executed and delivered, shall be deemed to be an original, and all of which, taken together, shall be deemed to be one and the same instrument. IN WITNESS WHEREOF, Lessor and Lessee have executed this First Amendment as of the date and year first above written. LESSOR: REDEVELOPMENT AGENCY OF THE CITY OF TEMECULA, a public body corporate and politic LESSEE: Ron Roberts, Chairperson Attest: Susan Jones, Secretary Approved as to Form: Bruce W. Galloway of Richards, Watson & Gershon, Counsel to Lessor MATTCOR ENTERPRISES LIMITED (dba "Kia World"), a California corporation Title: By: Name: 11087\0001\759751.2 Page 2 of 2 DEPARTMENTAL REPORT APPROVAL CITY ATTORNEY FINANCE DIRECTOR ' CITY MANAGER Z TEMECULA REDEVELOPMENT AGENCY AGENDA REPORT TO: Executive Director/Redevelopment Agency Members FROM: John Meyer, Redevelopment Director'9A DATE: January 27, 2004 SUBJECT: Monthly Departmental Report Attached for your information is the monthly report as of January 04, 2004 for the Redevelopment Department. First Time Homebuvers Program Funding in the amount of $100,000 is available for FY 03 —04, with $24,000 funded to date. Residential Improvement Programs The program budget for FY 03/04 is $250,000, with $45,800 funded on 14 units. Affordable Housing The Cottages of Old Town project consists of 14 new single-family detached homes and 3 rehabilitated single-family homes located on Sixth Street. The Groundbreaking ceremony was held on February 18, 2003. The 17 families have been selected and are in the process of qualifying for their home mortgages. Construction has begun and the project will be completed by January/February of 2004. Habitat for for Humanity Council entered into a Disposition and Development Agreement (DDA) with Habitat for Humanity on February 11, 2003 to develop a home -ownership project within the Pujol Neighborhood. The project located on the northwest corner of Pujol and First Streets, will consist of 6 new single-family detached homes. The total project site is approximately 37,000 square feet with approximate lot sizes of 5,000. The houses are arranged along Pujol Street and a private lane. The groundbreaking was held on July 26, 2003. RASYERSKWI0NTHLLYWnuary04.d0c Senior Housing Council entered into a Disposition and Development Agreement (DDA) on January 14, 2003 with Community for Better Housing (CBH) for a 66 unit affordable senior housing project on Pujol Street. The project will be two-story garden -style apartments and project amenities, which will include a community room, and swimming pool. Construction has begun and will be completed in early 2004. Old Town Community Theater The construction drawings have been completed and the project is scheduled for the bid opening on January 14. Baily's Restaurant Council entered into a Disposition and Development Agreement (DDA) with Chris and Kim Baily on March 25, 2003 to develop a restaurant on the property located at Old Town Front and 2nd Street. The building will consist of casual and patio dining on the first floor with a fine dining restaurant on the second floor. The groundbreaking was held November 20, 2003. Facade Improvement/Non-Conforming Sign Program The following facade improvement/sign projects are in process or have recently been completed: • Hitching Post - Sign Program • Penfold Building - Sign Program - Completed • Homes Magazine - Sign Program • Mad Madeline's Grill - Painting Exterior — New Signs Old Town Promotions/Marketing CHRISTMAS IN OLD TOWN The 7m Annual Christmas in Old Town kicked off the Holidays on Saturday, November 22. Santa entered Old Town on a Horse drawn sleigh followed by the Rodeo Girl Queens on Horses (Reindeers). The Vintage Singers sang atop the horse drawn trolley, joined by Musicians Workshop kids and Santa Frog. "Here Comes Santa Claus" was played on the city sound system throughout Old Town. The weekend consisted of strolling carolers, food vendors and some crafts. Musicians Workshop performed at the Wild Cactus (6t" and Front Streets) on Saturday, November 22. Some uniquely talented elves capable of juggling toys and other items juggled for spectators on December 6. R:\SYERSK\MONTHLLYUanuary04.doc 2 Pictures with Santa were provided both Saturday and Sunday in his mini -village on Third and Front Streets from 11:00 am to 5:00 pm. The Southwest Soccer Club asked for a $5.00 donation for a souvenir photo print out and picture card. Pictures with Santa will be in Old Town every Saturday and Sunday from 11:00 am to 5:00 pm through December 21. Community Music Day was held December 13' and featured four school bands, three high school choirs and the Calvary Chapel of Temecula choirs. Murrieta Valley High School's talented choir strolled and sang; Vail Ranch Middle School Jazz Band performed on the Old Town Temecula Stage, followed by Temecula Middle School, the Valley Winds, Temecula Valley High School Band and Chaparral High School's Choir. On Sunday, December 14'", Calvary Chapel of Murrieta brought their performance groups including the "Signing Choir." Other entertainment included the Scot Land Marionettes, the Motifs, the Tintinabulator Bell Choir, the Real Deal, Myself the Elf on Saturday, December 20, and the Vintage Singers, Precious the Clown and Dynamite Dave on Sunday December 21. Old Town Temecula boasts over 100 antique dealers and curios shops, plus a variety of fine dining. The old western town comes alive during the holiday season, with many of the stores known for their holiday displays and unique gift selections. Beginning in spring 2004, the Agency will also be hosting several special events in Old Town Temecula. These events would include: The Bluegrass Festival, March 20 & 21; Youth Jazz Festival, April 17; Western Days, May 17 & 18 and the Street Painting Festival, June 21 & 22. RASYERS K\M0 NTHLLYU an ua ry04.doc ITEM 18 APPROVAL CITY ATTORNEY DIRECTOR OF FINAL` CITY MANAGER CITY OF TEMECULA AGENDA REPORT TO: City Manager/City Council FROM: Jim O'Grady, Assistant City Manager DATE: January 27, 2004 SUBJECT: Appointment of an Alternate to the Riverside Transit Agency RECOMMENDATION: Appoint an alternate to the Riverside Transit Agency. BACKGROUND: At the January 13, 2004, City Council meeting, the City Council appointed Mayor Pro Tern Comerchero as the City's representative to the Agency. At this time, it has been requested by the Riverside Transit Agency that the City appoint an alternate as well. FISCAL IMPACT: None. ITEM 19 APPROVAL CITY ATTORNEY DIRECTOR OF FII CITY MANAGER - CITY OF TEMECULA AGENDA REPORT TO: City Manager/City Council FROM: Grant Yates, Assistant to the City Manager DATE: January 27, 2004 SUBJECT: Stop Light Abuse Program Campaign PREPARED BY: Aaron Adams, Sr. Management Analyst RECOMMENDATION: That the City Council consider and approve staff's recommendations for the creation of a specialized public information campaign aimed to discourage red-light running and obedience of traffic laws. BACKGROUND: At the joint meeting between the City Council and the Traffic Safety Commission on August 28, 2003, it was decided that the City would hire two additional police officers to focus on the Stop Light Abuse Program (SLAP). In addition, the Council directed the Commission to work with staff to develop a public education program. At the September 251h Public/Traffic Safety Commission meeting, Commissioners provided staff with concepts and ideas that the Commission would like to see included in the public education effort. Staff then provided a formal presentation of the recommendations before the Commission on December 11, 2003. The public information campaign can be broken into two components: (1) Design and Production of flyers/posters for distribution at selective locations and (2) Design and installation of appropriate signage at strategic locations at major axis points. Attached to this staff report are concepts that can be used throughout the community in appropriate venues. Included are designs not only for posters/flyers & mailers but a design for signage at selective freeway locations. Staff recommends the following venues for distribution of literature relating to the campaign, and has in many cases already obtained verbal agreements to participate: • Department of Motor Vehicles (DMV)- Local office • The Movie Experience (Tower Plaza)- $165 discounted setup fee • Temeku Discount Theater (Palm Plaza)- free; possibly nominal fee • Adelphia Cable Channel 28 • Drivers Education Classes- Police Department • Driving School- A+ • Driving School -United Driving School • TVUSD monthly television shows-PSA public safety promotion • Intermission at Temecula City Council Meetings R:V DAMSXCOUNCIL\Safety Campaign Staff Rep rf.dm • Utilization of Temecula website • Incorporation into City Newsletter • Business License Renewal mailings • Distribution of literature at public facilities with o All Police Storefronts o Sr. Center o City Hall o Library o Community Recreation Center (CRC) • Annual Public Safety Expo • Free placement and advertising of public publications: o Neighbors Magazine o The Temecula Bugle o Temecula Valley News o Penney Saver o The Business Press o The Country Review • Media o Press Releases local newspapers o Meet with Radio Station Managers rack brochures service announcements in the following In addition to the distribution of flyers/posters, staff recommends the design and installation of appropriate signage at strategic locations at strategic intersections throughout the City. Specifically, "gateway signage" that can serve as subtle reminders of the need for safe driving could become the most effective. It is recommended that signs denoting the message, "Welcome Home- Please Slow Down & Drive Safely" include the 4-icons used for Economic Development Marketing materials (see attachment). Locations for such signage to be installed should include: • 1-1 5/Winchester Off Ramp (northbound & southbound) • 1-1 5/Rancho California Road Off Ramp (northbound & southbound) • 1-1 5/SR 79 South Off Ramp (northbound & southbound) • Rancho California Road at Butterfield Stage Road Winchester Road at Nicholas Road FISCAL IMPACT: Costs associated with this campaign will be nominal and funding is available in the appropriate departments operating budgets. ATTACHMENTS: (1) Conceptual Sign Design (4) Advertising Concepts RAADAMSA\CONNCUSafety Campaign Staff ReponAm O Q rA aw J :-�►�_�� _ �-�, � _ ����� � ,_,,,,, �9� �` 1��, ;., � � �� � �, �rt� � � S � � V{} � 11• Y`^ (���{ .. `� + 4 �t� .�n What will you buy for $321? Sales Receipt October 16, 2003 1 CD $15.99 1 CD $15.99 1 CD $15.99 1 CD $15.99 1 Shoes $85.00 1 Jeans $40.00 2 Tops $50.00 1 Jacket $50.00 2 Movie Tickets $16.00 2 Sodas $ 6.00 2 Popcorns $ 7.00 2 Candy $ 4.00 Total $321.96 Thank You for Shopping with us! THIS ? owr 211651 NOTICE TO PPEAR a r.4, c.rtl xrnm rl. 4M. rjtlM\r I I ew eriMTiG NY. tlMt IMA...eO uo..n �.a rvM. UM.�pWII .U- ❑ r 4rtl I0Ma .i.Y...4'd YM b. 4q1 IMr ❑ IeuYn pNOMrIM Pp'4.p tlOun.ns a IMab.Mytll TpL COMrnq .MM. ER COY EOV fAI Ceb 1YOVI PII ❑ MWRnb�in /V MMY.tlmm�vllW. � Ftl.n um w.Mtl.ymm.vrr. tlr wra Cam+. w a.mbn n. sam.e. . W4r.1 �TII NIM IM1.EE� MM.rmM¢Mrumrne.C4NIIEMpICdMMEYE4EC~ � N MEN;--. �4 r fn s 2 1 1 6 5 L• �TTMA" ^ Ova If%R1PfY/OAY W.. MyM.1®.r MR(I..M1aM.EID __— l Lj n 1. L �w v l! V THIS? You decide. Please drive responsibly. S.L.A.P. Stop Light Abuse Program City of Temecula ITEM 20 CITY ATTORNEY I DIRECTOR OF FINANCE CITY MANAGER CITY OF TEMECULA AGENDA REPORT TO: City Manager/City Council FROM: /Yj/liLilliam G. Hughes, Director of Public Works/City Engineer DATE: January 27, 2004 SUBJECT: Underground Utility Ordinance PREPARED BY: Ronald J. Parks, Deputy Director of Public Works RECOMMENDATION: That the City Council: Adopt a resolution entitled: RESOLUTION NO. 04- A RESOLUTION OF THE CITY OF TEMECULA NOTIFYING THE COMMUNITY OF IT'S INTENTION TO ADOPT AN ORDINANCE REQUIRING THE UNDERGROUNDING OF ELECTRICAL, TELECOMMUNICATIONS, AND OTHER WIRES WITH A CARRYING CAPACITY OF LESS THAN 34 kV 2. Introduce and read by title only an ordinance entitled: ORDINANCE NO. 04- AN ORDINANCE OF THE CITY OF TEMECULA ADDING SECTION 15.04.090 TO THE TEMECULA MUNICIPAL CODE RELATING TO THE UNDERGROUNDING OF EXISTING AND PROPOSED ELECTRICAL, TELECOMMUNICATIONS AND OTHER WIRES CARRYING BELOW 34kV CAPACITY WHICH PROVIDE DIRECT SERVICE OR IS ADJACENT TO PROPERTY BEING DEVELOPED 3. Make f indings f or this Project t hat: (1) T he Negative Declaration was prepared in compliance with CEQA; (2) there is no substantial evidence that the Project will have a significant effect on the environment: and (3) the Negative Declaration reflects the independent judgment and analysis of the City Council. rAAgenda Re[prts\2004\012704\Underground Utility Ord BACKGROUND: In 1991 the City Council adopted Ordinance No. 91-19 which required for all new development the under grounding of electrical, telecommunication, and other overhead wires with carrying capacity of less than 34kV. Through the years, as the Electrical Code was revised and updated and subsequent Ordinances were adopted, Ordinance No. 91-19 was superceded and there was no substitute Ordinance to address the issue of under -grounding of power lines. This new ordinance give staff the authority to set conditions of approval on new development projects to require that all overhead service be placed under- ground. Furthermore, it establishes a threshold of 34kV as the carrying capacity for lines that will be allowed to remain overhead along the perimeter of new developments since it is economically unfeasible to underground the larger capacity cables. The Notice of Intent to Adopt a Negative Declaration for this Project was circulated for public comment from November 20, 2003 through December 16, 2003. The only response was from The Gas Company with their standard form letter of no comment. FISCAL IMPACT: None ATTACHMENTS: 1. Resolution No. 04- _ 2. Ordinance No. 04- rAgenda Re[prts\2004\012704\Underground Utility Ord RESOLUTION NO. 2004- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TEMECULA NOTIFYING THE COMMUNITY OF ITS INTENTION TO ADOPT AN ORDINANCE REQUIRING THE UNDERGROUNDING OF ELECTRICAL, TELECOMMUNICATIONS, AND OTHER WIRES WITH A CAPACITY OF CARRYING LESS THAN 34kV THE CITY COUNCIL OF THE CITY OF TEMECULA DOES HEREBY RESOLVE AS FOLLOWS: Section 1. On January 27, 2004, the City Council of the City of Temecula introduced Ordinance No. 04-_ entitled "AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF TEMECULA ADDING SECTION 15.04.090 TO THE TEMECULA MUNICIPAL CODE RELATING TO THE UNDERGROUNDING OF EXISTING AND PROPOSED ELECTRICAL, TELECOMMUNICATION AND OTHER WIRES CARRYING BELOW 34kV CAPACITY WHICH PROVIDE DIRECT SERVICE OR IS ADJACENT TO PROPERTY BEING DEVELOPED." The adoption of this proposed o rdinance will be considered by the C ity Council at its meeting of February 10, 2004 to be held in City Hall located at 43200 Business Park Drive, Temecula California, at 7:00 p.m. or as soon thereafter as the matter may be heard Section 2. The text of said proposed Ordinance No. 04-_ reads as follows: "Section 15.04.090. Undergrounding of Electrical and Telecommunication Wires. All existing and proposed electrical, telephone, C.A.T.V, telecommunications, and similar service wires or cables, carrying below 34kV capacity, which will provide direct service or is adjacent to the property being developed, shall be installed underground within the exterior boundary lines of such property. Utility service poles may be placed on the rear of the property to be developed only for the purpose of terminating underground facilities. The developer or owner is responsible for complying with the requirements of the utility companies for the installation of such facilities. For the purposes of this section, appurtenances and associated equipment such as, but not limited to, surface mounted transformers, pedestal mounted terminal boxes and meter cabinets, and concealed ducts in an underground system, may be placed above ground. The Planning Commission may, in its sole discretion and prior to the issuance of the b uilding p ermit for t he p roject, waive a II o r p art of the requirements of this s ection u pon making written findings that the topography or other physical condition of the property makes compliance with the requirements of this section impossible or the cost thereof will exceed two hundred percent (200%) of the normal and customary cost of undergrounding said wires on property with an average grade of less than three percent (3%)." Section 3. Pursuant to the requirements of Government Code Section 66474.2, the requirements of Ordinance No. 04- shall apply to any parcel map, tentative map and other land use application approved after the effective date of Ordinance No. 04- . The Staff is authorized, to the extent allowed by law, to apply the terms of the undergrounding requirements set forth in proposed Ordinance No. 04- — set forth above to any parcel map, tentative map, or other land use application in which appropriate findings under applicable law can be made to support the condition. Section 4. The City Clerk is directed and authorized to publish this resolution in a newspaper of general circulation within the City for one time on or before January 30, 2004. riAgenda Re[prts\2004\012704\Underground Utility Ord Section 5. The City Clerk shall certify to the adoption of this Resolution by the City Council. PASSED, APPROVED AND ADOPTED by the City Council of the City of Temecula this 27th day of January, 2004. Michael S. Naggar, Mayor ATTEST: Susan W. Jones, CMC City Clerk STATE OF CALIFORNIA ) COUNTY OF RIVERSIDE )ss CITY OF TEMECULA ) I, Susan W. Jones, CMC City Clerk of the City of Temecula, California, do hereby certify that Resolution No. 04--- was duly and regularly adopted by the City Council of the City of Temecula at a regular meeting thereof held on this 27`" day of January, 2004, by the following vote: AYES: 0 COUNCILMEMBERS: NOES: 0 COUNCILMEMBERS: ABSENT: 0 COUNCILMEMBERS: Susan W. Jones, CMC City Clerk 4 r1Agenda Re[prW2004\012704\Underground Utility Ord ORDINANCE NO. 2004- AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF TEMECULA ADDING SECTION 15.04.090 TO THE TEMECULA MUNICIPAL CODE RELATING TO THE UNDERGROUNDING OF EXISTING AND PROPOSED ELECTRICAL, TELECOMMUNICATION AND OTHER WIRES CARRYING BELOW 34kV CAPACITY WHICH PROVIDE DIRECT SERVICE OR IS ADJACENT TO PROPERTY BEING DEVELOPED THE CITY COUNCIL OF THE CITY OF TEMECULA DOES ORDAIN AS FOLLOWS: Section 1. Section 15.04.090 is hereby added to the Temecula Municipal Code is hereby amended to read as follows: "Section 15.04.090. Undergrounding of Electrical and Telecommunication Wires. All existing and proposed electrical, telephone, C.A.T.V, telecommunications, and similar service wires or cables, carrying below 34kV capacity, which will provide direct service or is adjacent to the property being developed, shall be installed underground within the exterior boundary lines of such property. Utility service poles may be placed on the rear of the property to be developed only for the purpose of terminating underground facilities. The developer or owner is responsible for complying with the requirements of the utility companies for the installation of such facilities. For the purposes of this section, appurtenances and associated equipment such as, but not limited to, surface mounted transformers, pedestal mounted terminal boxes and meter cabinets, and concealed ducts in an underground system, may be placed above ground. The Planning Commission may, in its sole discretion and prior to the issuance of the building permit for the p roject, waive a II o r part of the requirements of this section u pon making written findings that the topography or other physical condition of the property makes compliance with the requirements of this section impossible or the cost thereof will exceed two hundred percent (200%) of the normal a nd customary cost of u ndergrounding said wires o n property with an average grade of less than three percent (3%)." Section 2. Pursuant to California Environmental Quality Act ("CEQA") and the City's local CEQA Guidelines, City staff prepared an Initial Study of the potential environmental effects of the proposed ordinance ("Project"). Based upon the findings contained in that Study, City staff determined that there was no substantial evidence that the project could have a significant effect on the environment and a Negative Declaration has been prepared. The City Council has reviewed the Negative Declaration and all comments received regarding the Negative Declaration and, based on the whole record before it, finds that: (1) The Negative Declaration was prepared in compliance with CEQA; (2) there is no substantial evidence that the Project will have a significant effect on the environment; and (3) the Negative Declaration reflects the independent judgment and analysis of the City Council. Based on these findings set forth in Section 1., the City Council hereby adopts the Negative Declaration prepared for the Project. Section 3. If any sentence, clause or phrase of this ordinance is for any reason held to be unconstitutional or otherwise invalid, such decision shall not affect the validity of the remaining provisions of this ordinance. The City Council hereby declares that it would have passed this ordinance and each sentence, clause or phrase thereof irrespective of the fact that any one or more sentences, clauses or phrases be declared unconstitutional or otherwise invalid. r:Wgenda Re[prts\2004\012704\Underground Utility Ord Section 4. The City Clerk of the City of Temecula shall certify to the passage and adoption of this Ordinance and shall cause the same or a summary thereof to be published and posted in the manner required by law. PASSED, APPROVED AND ADOPTED this 27t" day of January, 2004. Michael S. Naggar, Mayor ATTEST: Susan W. Jones, CMC City Clerk STATE OF CALIFORNIA ) COUNTY OF RIVERSIDE )ss CITY OF TEMECULA ) I, Susan W. Jones, CMC, City Clerk of the City of Temecula, do hereby certify that the foregoing Ordinance No. 04- was duly introduced and placed upon its first reading at a regular meeting of the City Council on the 271" day of January, 2004, and that thereafter, said Ordinance was duly adopted and passed at a regular meeting of the City Council on the 10th day of February, 2004 by the following vote: AYES: 0 COUNCIL MEMBERS: NOES: 0 COUNCIL MEMBERS: ABSENT: 0 COUNCIL MEMBERS: Susan W. Jones, CMC City Clerk APPROVED AS TO FORM: Peter M. Thorson, City Attorney rMgenda Re[prts\2004\012704\Underground Utility Ord DEPARTMENTAL REPORTS APPROVAL CITY ATTORN EY DIRECTOR OF FINANCLf CITY MANAGER CITY OF TEMECULA AGENDA REPORT TO: City Manager/City ungil FROM: Debbie Ubnosk erector of Planning DATE: January 27, 2004 SUBJECT: Monthly Report The following are the recent highlights for the Planning Division of the Community Development Department for the months of November and December 2003. CURRENT PLANNING ACTIVITIES New Cases The Division received 109 new applications for administrative, other minor cases, and home occupations and 16 applications for public hearings during the months of November and December. The new public hearing cases are as follows: Nov Dec MINOR CONDITIONAL USE PERMIT 4 1 PARCEL MAP WITH WAIVER 1 0 PARCEL MAP, COMMERCIAUINDUSTRIAL 0 2 DEVELOPMENT PLAN 2 3 CHANGE OF ZONE 0 1 EXTENSION OF TIME PLOT PLAN 0 1 CONDITIONAL USE PERMIT 0 1 Status of Major Projects Recently Approved Projects • Paseo del Sol Pad "C" — An Administrative Development Plan to construct a 7,368 square foot commercial building on Pad "C" within the existing, 11.98 acres, Villages @ Paseo del Sol shopping center on the north side of Highway 79 South. Jim Grant, of Del Sol Investments, submitted the application on June11, 2003. Approved October 2, 2003. Construction drawings approved by Planning Department on January 8, 2004. Landscape plans require resubmittal. R:\MONTHLY.RPT\2003\12-2003 Report.doc Vail MDC Tentative Parcel Map — A request to divide 7.56 acres into a 6 lot commercial subdivision, located on the south side of SR79 South, north of Wolf Store Road and west of Butterfield Stage Road. The application was submitted on June 30, 2003 and a DRC meeting was held on July 30, 2003. An Initial Study has been prepared to address potential impacts to archeological resources and the public review period ended on September 26, 2003. The project was approved at the October 23, 2003 Director's Hearing Meeting. Margarita Meadows — An Administrative Development Plan to remodel the front fagade of an existing building for retail use. The project is located at 40435 Winchester Road within the Margarita Meadows/Costco Commercial Center at the northwest corner of the intersection of Margarita Road and Winchester Road. The project plans have been deemed to be acceptable and an approval letter and conditions of approval were mailed to the applicant for signature on October 1, 2003. • General Telephone Company —A request for a Substantial Conformance determination for the relocation of rooftop air conditioning units to the ground behind the Verizon equipment building located at 41963 Moreno Road, south of Rancho California Road between Front Street and Interstate 15. Since the rooftop ducting would remain, the proposed project includes the addition of screening for the rooftop equipment. Approved November 13, 2003. • Shire Re -Roof — An Administrative Development Plan to re -roof the Shire Building located within Old Town Specific Plan at 28656 Old Town Front Street. Approved November 5, 2003. Nextel Wireless — A Minor Conditional Use Permit to consist of 12 fagade mounted panel antennas on 2 sides of an existing industrial building and equipment. Pre-fab building to house the electronic equipment located at 42380 Zevo Drive (APN 909-360-026). The application was submitted on August 28, 2003. Staff has discovered un-permitted structures on site. The applicant has cleared up the un-permitted structures and submitted revised plans on December 22, 2003. Staff approved the project on January 6, 2004. • Toyota of Temecula New Service Facility — A Development Plan to construct and operate a 5,469 square foot service facility on 3.05 acres located on the east side of Motor Car Parkway, north of Solana Way. The application was submitted on July 14, 2003. A DRC meeting was held on August 14, 2003. The project was approved at the January 8, 2004 Director's Hearing. Safe Harbor Fellowship — A Minor Conditional Use Permit to operate a church in an existing industrial building located at 42327 Rio Nedo. Staff sent a letter outlining the various issues on July 15, 2003 and July 30, 2003. On October 13, 2003 the applicant submitted a letter indicating construction type and rating. Staff has met with applicant on three separate occasions to discuss the departmental requirements. The applicant has submitted the necessary information. The project was approved at the Director's Hearing of December 11, 2003. • Temecula Creek Village —A Substantial Conformance application to reduce the size of Building C-5 to 23,679 square feet and to increase the size of Building C-9 to 6,000 square feet. Overall project square footage will remain the same at 123,000 square feet. Administratively approved on January 8, 2004. RAMONTHLY.RPT\2003\12-2003 Report.doc Projects Under Review Commercial Overland — Ynez Commercial Center — A Development Plan to construct 2 restaurants totaling 10,385 square feet and a 22,000 retail building all on 5.1 acres located on the southeast corner of Overland and Ynez. McArdle & Associates submitted this project on August 13, 2003. A DRC meeting was held on September 11, 2003. Staff reviewed plans submitted on November 24, 2003 and held a Pre-DRC Hearing on December 23, 2003. A comment letter was sent to the applicant on December 29, 2003. Riverside Credit Union — A Conditional Use Permit/Development Plan to construct a 4,700 square foot bank with drive-thru services on .93 acres located at the southwest corner of Highway 79 South and Avenida De Missions. VRA Architects of Park Ridge, Illinois, submitted this project on August 19, 2003. A DRC comment letter was sent to the applicant September 26, 2003. The applicant resubmitted plans on December 26, 2003. Staff is currently preparing a letter requesting environmental studies. Palmilla Plaza Medical Office Building — A Development Plan to construct a single -story speculative medical office building on a .72-acre site. Located at 29748 Rancho California Road within the existing Palmilla Plaza. The application was submitted on August 20, 2003. A DRC meeting was held on September 18, 2003. A specific tenant has been identified for this project. The architect is making plan revisions to meet tenant's needs. Plans should be submitted by the end of January. Church of Jesus Christ of Later Day Saints — A Conditional Use Permit/Development Plan to construct and operate a 24,119 square foot single story church located on the north side of Pauba Road, approximately 170 linear feet west of the centerline of Corte Villoso. Staff is preparing an Initial Study and is awaiting a paleontological report. Red Lobster Restaurant — A Development Plan to construct a 7,567 square foot, single -story restaurant on 1.1 acres in the Overland Corporate Center complex located at the northeast corner of Overland Drive and Promenade Way. A Pre-DRC meeting was held on December 18, 2003. Staff is awaiting plan revisions. Overland Self Storage Facility— Conditional Use Permit to construct a 124,496 square foot, one story, self -storage mini warehousing facility on a two lot, 3.65-acres site, located south of Overland Drive and east of Commerce Center Drive. Future phase to include construction of a one-story 3,000 square foot office and caretaker's dwelling unit located at front of site. The applicantlowner has revised the architectural elevation plans for staff's review. Revised plans have been re -submitted and staff has continued to note discrepancies. A meeting with the applicant was held on August 14, 2003. The applicant resubmitted plans on October 28, 2003. A second DRC Meeting was held on December 11, 2003, and the DRC letter was mailed out to the applicant. The applicant resubmitted plans on December 26, 2003 and comments are due on January 19, 2004. • Ridge Park Office Building — A Development Plan to construct an 18,981 square foot three-story office building on 1.01 acres. The subject property is located on Ridge Park Drive, south of Rancho California Road. The application was submitted on September 18, 2003. A DRC meeting was held on October 16, 2003. Revised plans have been submitted. Staff is reviewing plans and a Pre-DRC meeting is scheduled for January 27, 2004. R:V,AONTHLY.RPT\2003\12-2003 Repon.doc Winchester Pavilion — A Development Plan to construct, operate and establish a 15,156 square foot commercial building on 1.15 acres, located at 41720 Winchester Road, west of Enterprise Circle South and east of Enterprise Circle West. The project was submitted on March 27, 2003. A DRC meeting was held on May 15, 2003 and plans needed revisions. A DRC letter was mailed to the applicant on May 15, 2003. Staff met with the applicant on September 16, 2003, to discuss proposed revisions to the project. The applicant resubmitted the project on October 31, 2003. The project is scheduled for the January 21, 2004 Planning Commission Meeting. Roripaugh Town Center — A Development Plan to design and construct approximately 171,200 square feet of commercial development, which include four major tenant buildings, six smaller freestanding buildings and inline shops on 20.2 acres. The project is located on the northeast corner of Nicholas Road and Winchester Road. Matthew Fagan Consulting Services submitted the application on July 24, 2003. A DRC meeting was held September 4, 2003. The project was resubmitted on November 12, 2003. Staff has reviewed the revised plans and is in discussion with the City Attorney to determine the City's legal parameters and if a City initiated Specific Plan Amendment is possible. At this time, the applicant has not complied with most of staff's initial comments, including: site layout, elevations, and pedestrian circulation. Staff is in discussions with the applicant to obtain conceptual sketches of revised site layouts. Temecula Highlands — A Development Plan to construct a 30,514 square foot office building on 1.4 acres located on the south side of County Center Drive, approximately 1,500 feet east of Ynez Road (APN 910-110-045). Mc Ardle Associates submitted the application for the Garrett Group of Temecula on August 13, 2003. A DRC meeting was held for the project on September 11, 2003. Staff has requested conditions of approval from other departments and it is anticipated that the project will be scheduled for the February 18, 2004 Planning Commission Hearing. • Sushi Camp Patio Dining —An Administrative Development Plan to establish a 308 square foot outdoor dining area on existing hardscape to consist of steel chairs and tables and a 36" wrought iron fence at 32240 Highway 79 South, Suite 104. A letter was sent to the applicant on September 22, 2003. Staff has sent two letters to follow up on the status of revisions. Revised plans were received on December 2, 2003 and staff is currently reviewing the revised plans. Chaparral Center Addition — A Development Plan to construct a three story 12,551 square foot commercial addition to the existing Chaparral Center on 0.45 acres located on the west side of Old Town Front Street, approximately 150 feet north of 6th Street (APN 922-026-022). Matthew Fagan Consulting Services, submitted the application for Michael McMillan of Temecula on August 25, 2003. A DRC meeting was held for the project on September 25, 2003. The project went to the Old Town Local Review Board on October 13, 2003. Staff is currently preparing a staff report and resolution. It is anticipated that the project will be scheduled for the February 4, 2004 Planning Commission Hearing. • Temecula Wine Company— A Minor Conditional Use Permit to establish a wine tasting facility in the Tower Plaza Shopping Center. A letter was sent to the applicant on October 8, 2003, outlining the issues. The applicant resubmitted plans on November 20, 2003. This project has been scheduled for a January 21, 2004 Planning Commission Hearing. Roick Drive Business Park —A Development Plan to construct two commercial buildings totaling 25,618 square feet on 3.64 acres, located on the north side of Roick Drive, approximately 500 feet west of Winchester Road. Landan Construction Company submitted the application on October 13, 2003. A DRC meeting with the applicant was held on October 13, 2003 to discuss site design issues. Staff is currently reviewing the revised plans and anticipates a Planning Commission Hearing for the project in March. R:\MONTHLY.RPT\2003\12-2003 Report.doc Subdivisions Power Center II Parcel Map —A request to divide 9.25 acres into a 6-lot commercial subdivision, located on the northwest corner of Margarita Road and North General Kearney Road. Diversified Investments of San Juan Capistrano submitted this project on September 5, 2003. A DRC meeting was held on October 2, 2003. The applicant resubmitted plans on October 28, 2003; however, departmental comments remain. The applicant has again resubmitted plans on November 21, 2003. Staff is currently preparing a staff report for Director's Hearing. Overland — Ynez Commercial Center Map —A request to divide 5.19 acres into 3 parcels based upon a proposed site plan configuration for the property. This project is located on the southwest corner of Overland Drive and Ynez Road. Davcon Development submitted this project on September 2, 2003. A DRC comment letter was sent to the applicant September 26, 2003. Staff reviewed plans submitted on November 24,2003 and held a Pre-DRC Hearing on December 23, 2003. A comment letter was sent to the applicant on December 29, 2003. Industrial Roick/Regency Industrial Building —A Development Plan to construct an industrial building with four suites totaling 12,407 square feet on 1.87 acres on the southwest corner of Roick Drive and Winchester Road. James E. Horeca submitted the application for Regency, Inc, on July 1, 2003. A Pre-DRC meeting was held on July 22, 2003. A DRC meeting was held on July 31, 2003 with the applicant. Staff has been informed by the applicant on December 29, 2003 that there has been a change in architects and will be submitting revised plans mid -January 2004. Temecula Industrial Park —A Development Plan to construct four single -story industrial buildings totaling 57,952 square feet on 4.83 acres located on the west side of Business Park Drive, between Rancho Way and Rancho California Road, approximately 1,000 feet north of Rancho California Road. Scott Barone (Lot 11 BPD LLC) submitted the application on December 23, 2003. Staff is currently reviewing the project and anticipates holding a DRC Meeting with the applicant on January 29, 2004. Enterprise Circle Business Park — A Development Plan to construct a 9,060 square foot office/warehouse building and an 8,898 square foot office/ warehouse building on 1.87 acres located at the corner of Enterprise Circle South and Enterprise Circle West. Dean Davidson submitted the project on August 6, 2003. A DRC meeting was held on September 4, 2003. The applicant submitted revised plans on October 14, 2003. A second DRC meeting was held on November 13, 2003. A second DRC letter was mailed to the applicant on November 18, 2003. The applicant resubmitted. A third Pre-DRC meeting was scheduled for January 13, 2004. Mixed Use Lago Bellagio — A Development Plan and Vesting Parcel Map to construct a 396-unit senior retirement facility building totaling 477,020 square feet, an 110,121 square foot office building and a 19,357 square foot clubhouse on 22.62 acres, located at the corner of Pechanga Parkway and Loma Linda. A DRC meeting was held on May 22, 2003. A DRC letter was mailed out on May 27, 2003. As of July 8, 2003, the applicant had not resubmitted plans for review. Staff sent out a 30-day letter requesting exhibits. The applicant has responded to the 30-day letter and will be resubmitting plans. As of January 12, 2004, the applicant has not submitted any revisions to the plans. Staff will mail out a 60-day letter to the applicant. RAMONTHLY.RPT\2003\12-2003 Report.doe • Villages of Old Town —Staff has meta few times during the past few weeks; however, no formal submittal has been received. A subcommittee meeting was held to discuss the project. As a result, the applicant has submitted a preliminary project proposal and Development Agreement to inform City Council about their proposal. Old Town Queen Anne Victorian — A Conditional Use Permit and Development Plan to construct a 11,000 square feet mixed use building to include retail uses (restaurant) on the ground floor and office uses on the second floor on 1.93 acres, located at the northeast corner of Old Town Front Street an Fourth Street. A DRC meeting was held on for September 11, 2003 and staff is awaiting submittal of revised plans. Staff spoke to the applicant on October 13, 2003, and the applicant stated they would submit revised plans by the end of November. As of January 12, 2004, no new plans have been submitted. Dalton Historic Building —A Conditional Use Permit and Development Plan to construct a 22,037 square foot mix used building on .33 acres to include retail and office space on the first floor and residential uses on the second floor, located the northwest corner of Main Street and Mercedes Street. A DRC meeting was held on October 23, 2003, and a DRC letter was mailed to applicant. A Purchase and Sale Agreement was approved at the November 18, 2003 City Council Meeting. The application was closed out on January 12, 2004. • Dalton Historic Building II — A Conditional Use Permit and Development Plan to construct a three-story office building with a retail portion on the first floor totaling 16,294 square feet on a 7,000 square foot lot, located at the northwest corner of Mercedes Street and Fifth Street. The project was submitted on December 12, 2003. A DRC meeting is scheduled for January 15, 2004. Penfold Plaza —A Development Plan to construct a 23,135 square foot mixed use building on 32 acres to include retail space on the first floor, office space on the second floor and a restaurant on the third floor, located on the south side of Fifth Street and west of Old Town Front Street. A DRC meeting was held on November 6, 2003, and a DRC letter was mailed to the applicant on November 10, 2003. The applicant resubmitted plans on December 26, 2003, and comments are due on January 19, 2004. Residential Second Dwelling Unit at Calls De Valardo —A second dwelling unit (Administrative Development Plan) fora 665 square foot second dwelling unit at 43961 Calle De Valardo (near Jedediah Smith and Calle De Valardo). The applicant, Kecia Stewart, submitted an application for the project on September 15, 2003 for the owners, Allen and Ann Pulsipher. A pre-DRC meeting was held on October 7, 2003 and a DRC meeting was held on October 16, 2003. Staff sent a letter to follow up on the status of revisions and received revised plans on December 2, 2003. Staff sent a second comment letter to the applicant and is awaiting revised plans. • Shea Homes at Roripaugh Ranch — Application for Product Review for 99 detached single- family residences which will offer 3 floor plans in 3 architectural designs. The houses are located in Planning Area 3 along Murrieta Hot Springs Road. Staff met with the applicant on October 16, 2003 to discuss the project. The applicant resubmitted plans on November 24, 2003. Staff has sent a second comment letter on December 31, 2003, requesting revisions. Griffin Communities at Roripaugh Ranch — Application for Product Review of 100 detached single-family residences, which will offer four floor plans in four architectural designs. The houses are located in Planning Area 4A along Murrieta Hot Springs Road. The Planning RAMONTHLY.RPT2003\12-2003 Report.doc Commission heard this item on November 19, 2003, and continued this item to a later date. A Planning Commission Subcommittee has met with applicant and provided direction for revisions. Staff is awaiting revised plans. A Planning Commission Hearing has been scheduled for January 21, 2004. • Marchand Way Development Inc — A Tentative Tract Map (31344) was initially a proposal for a 15-unit detached condominium project. On October 13, 2003, the applicant submitted a revised map for 10 single-family lots. A second DRC took place on November 13, 2003. On January 7, 2004 staff send a third letter requesting minor revisions to the map as well as revisions to the environmental studies. Meeker Companies at Roripaugh Ranch — Application for Product Review for 113 detached single-family residences, which will offer four (4) floor plans in three (3) architectural styles. The houses are located in Planning Area 4B along Murrieta Hot Springs Road. The application was submitted on November 4, 2003. Staff held off from providing comments until the subcommittee met to provide staff with direction. On December 11, 2003, staff sent a letter requesting revisions. An application for a Tentative Tract Map 30990 — A request to subdivide 3 existing lots totaling 40,349 square feet into 5 single-family lots, located on the west side of Pujol Street and north of First Street. The application was submitted on May 21, 2003 and a Pre-DRC meeting was scheduled for June 10, 2003. A DRC meeting was held on July 10, 2003. The applicant resubmitted the map on September 19, 2003. Staff has reviewed the revised map and a DRC meeting was held on October 15, 2003. The applicant resubmitted plans on November 12, 2003. Staff is anticipating taking the map to the February 18, 2004 Planning Commission Meeting. Ham Residence — A request for a Certificate of Compliance for the southern portion of lot 7 of TM 8211 located on Santiago Road east of Ynez Road, submitted by Tracy Ham. The application was submitted on February 12, 2003. A Development Review Committee was held March 13, 2003. A second DRC meeting was held on April 13, 2003. Staff is awaiting revised exhibits for the project. Staff has sent out a 30-day letter requesting revised exhibits. The applicant resubmitted on September 11, 2003. Staff reviewed the resubmittal and provided written comments on October 7, 2003. The applicant resubmitted on December 15, 2003 and has addressed all of staff's comments. Staff will be requesting conditions of approval from the internal departments. Staff anticipates conditionally approving the Certificate of Compliance by the end of January. Harveston Tentative Tract Map No. 31267 — Residential Tract Map application to subdivide 5.6 acres into 62 single-family residential lots, 3 private driveway lots and 8 open space lots. The site is located on the south side of Harveston Drive east of Lake View Road. The application was submitted on April 23, 2003. A DRC meeting was held May 22, 2003. A letter was mailed out to the applicant on June 23, 2003, requesting revised exhibits. Revised exhibits were submitted on July 31, 2003. Staff met with the applicants on September 10`h to discuss concerns. Staff has reviewed revised plans submitted on November 1, 2003. A Pre-DRC Hearing was held on December 9, 2003. A meeting with the applicant was held on January 8, 2004, and staff is awaiting submittal of revised plans. • Naron Pacific Tentative Tract Map 30434 — A proposal for a zone change from L-1 to L-2 on 31.93 acres and Tentative Tract Map to create 30 residential lots and 4 open space lots in the Chaparral area. The applicant has provided all materials, but is now proposing a PDO for the project. The CAC has made a recommendation on policy for the Chaparral Area allowing 1/2- RAMONTHLY.RPT\2003\12-2003 Report.doc acre lots if it does not increase a "net" density. An application for a PDO has not yet been submitted. Tierra Vista Condominiums — An Administrative Development Plan to construct 23 residential condominiums on 1.5 acres. The subject property is located on the northwest corner of Tierra Vista Road and Ynez Road. The application was submitted on September 30'". A DRC meeting was held on November 6, 2003. It is anticipated that revised plans will be submitted in early 2004. Quiet Meadows —A proposal to subdivide 4.57 acres into 7 residential lots with one open space lot; and a proposal to change the zoning designation from L-1 to L-2. An Environmental Assessment (EA) has been completed. Based on the EA, no significant impacts have been identified. On August 12, 2003, the City Council denied the Zone Change application without prejudice and referred the Zone Change policy issue to the General Plan CAC for an advisory recommendation. The CAC has determined that the Zone Change can be supported and the applicant will refile a new application. The processing is on hold pending policy direction on the General Plan from the City Council. The Reserve @ Crowne Hill — A request to develop 28 semi -custom detached single-family residential homes with three different plans with eight architectural designs in VTM 26941 located east of Crowne Hill Drive south of Pauba Road and north of Old Kent Road. Scott Woodward on behalf of Craftsmen Homes submitted this project on September 18, 2003. A DRC comment letter was sent to the applicant October 13, 2003. Revised plans were submitted on November 14, 2003. A Director's Hearing is scheduled for January 15, 2004. • TTM 31898 - A Tentative Tract Map to subdivide 14.1 acres into 125 single-family lots with a minimum lot size of 3,000 square feet located within Planning Area 7 of the Wolf Creek Specific Plan. The project was submitted on October 23, 2003. A DRC meeting was held on January 8, 2004. A DRC letter was mailed to the applicant on January 13, 2004. • Wolf Creek Planning Area 7 — An application for a Home Product Review for 125 detached single-family residences within Planning Area 7 of the Wolf Creek Specific Plan. The application proposes three different architectural styles and four floor plans. The project was submitted on October 23, 2003. A DRC meeting was held on December 11, 2003 and a DRC letter was mailed out to the applicant on January 8, 2004. • Aspen at Wolf Creek - An application for a Home Product Review for 166 detached single-family residences within Planning Areas 2 and 5 of the Wolf Creek Specific Plan. The application proposes three different architectural styles and four floor plans. The project was submitted on December 16, 2003. A DRC meeting is scheduled for January 22, 2004. • Cedar at Wolf Creek - An application for a Home Product Review for 92 detached single-family residences within Planning Area 9 of the Wolf Creek Specific Plan. The application proposes three different architectural styles and three floor plans. The project was submitted on December 23, 2003. A DRC meeting is scheduled for January 29, 2004. • Wolf Creek Planning Area 6 - An application for a Home Product Review for 127 detached single-family residences within Planning Area 6 of the Wolf Creek Specific Plan. The application proposes three different architectural styles and three floor plans. The project was submitted on January 7, 2004. A DRC meeting is scheduled for February 12, 2004. RAMONTHLY.RPW003\12-2003 Report.doc Miscellaneous AT&T and Verizon Wireless —A Conditional Use Permit/Development Plan to construct, operate and establish an unmanned wireless communication facility consisting of up to 42' high "popsicle sticks" and a 8'x12' equipment area, located at the Rancho California Water District Water Reservoir Complex, east of Meadow Parkway. Staff has received phone calls from the surrounding residents expressing concerns about this proposal. The project was scheduled for the October 15, 2003 Planning Commission Hearing with a denial recommendation, however, the meeting was canceled and the project will be renoticed for a future Planning Commission Hearing. Staff is waiting for the applicant to submit some information to be verified by an independent consultant. After this verification, the project will be scheduled for a hearing. Cingular Wireless — A Conditional Use Permit to construct, operate, establish and maintain a wireless telecommunications facility with 3 antennas housed within the bulb portion of the proposed 55-foot artificial mono -palm tree located at 31575 Enfield Lane, east of Riverton Lane and north of Humboldt Court. The project was deemed incomplete in February 5, 2003. An Environmental Assessment is required per CEOA. Staff requested additional studies in orderto complete the assessment and is completing an Initial Study. Staff has received revised plans that have been determined to be an acceptable design and is currently completing an initial study that will begin a 20-day review in December and is currently preparing a staff report and conditions of approval. A February Planning Commission hearing is anticipated. • Meadowview Golf Course — Conditional Use Permit and Development Plan to design and construct a public golf course and driving range within the Meadowview Community. The Focused EIR requires modification. The applicant has retained a new environmental consultant to complete the modifications. The submittal of the draft EIR by the applicant has been delayed due to biological study issues. • Verizon Mono -Palm Wireless Antenna —The applicant resubmitted anew plan on November 12, 2003 on a new project site located at the Chaparral High School Bus Maintenance Facility. The proposal includes a 50' light pole similar to the existing 35' light poles within the maintenance facility. On December 22, 2003, staff sent a letter requesting alternative designs and locations. • Wireless Telecommunication —A Conditional Use Permit for a 60-foot high monopine within the Rancho California Water District Headquarters facility. Staff has informed the applicant that the proposed monopine is not an acceptable design for the area. The applicant indicated alternative sites would not be feasible; however, on November 10, 2003, they offered to look at alternative sites and designs. Staff is still waiting for response from the applicant. • Sprint PCS Wireless Telecommunication Facility — A Conditional Use Permit for a 70-foot high flagpole at the Carl's Jr. located at the corner of Bedford Court and SR79 South. A letter was sent to the applicant on August 4, 2003 informing the applicant that the proposed 70-foot high flagpole is not likely to be an acceptable height. Staff met the applicant at the project location to review potential height and visibility solutions. The applicant is currently considering co -location at an existing mono -pine rather than this location. Calvary Baptist Church Addition — A Conditional Use Permit to construct the proposed expansion of the existing church facility with a 12,610 square foot addition. This addition involves the expansion of the vestibule & sanctuary, the addition of new classrooms, restrooms, a kitchen, and multi -purpose room. The site is located at 31087 Nicolas Road at Calle Colibri off of Nicolas Road. A second DRC was held September 18, 2003. The project architect is working with the Fire Department to establish an emergency vehicle turn -around. RNAONTHLY.RPT\2003\12-2003 Report.doc Painted Garden — An Administrative Development Plan submitted by Lorena Spencer to establish an outdoor display of garden accessories in the Welty Building Plaza area, located at 28659 Old Town Front Street, within the Old Town Specific Plan. Staff will be issuing conditions of approval shortly. • Gosch Towing — A Minor Conditional Use Permit for the operation of a police impound yard located at 27495 Diaz Road. The applicant is currently operating under a Temporary Use Permit. Frank Bulleit of Gosch Towing submitted revisions to the plans and is currently awaiting resubmittal of the plans. A February Director's Hearing is anticipated. • Cyberzone—A Minor Conditional Use Permit for the establishment and operation of an Internet business to rent computer times for Internet and Microsoft applications within an existing suite of the Promenade Mall. Staff has requested conditions of approval from other departments and anticipates a February Planning Commission hearing. Small Business Assistance • La Tacqueria: Staff is working with the owners of this Old Town business on a revised plan for an exterior fagade improvement that includes new awnings, paint and signs. A proposal from the contractor is to be submitted to the Old Town Local Review Board in February. • Temecula Olive Oil Company: With the assistance of staff, new sign designs are being developed for this business that relocated in the Old Town Tourist Retail Core area. The sign contractor has completed new elevations that should be submitted to staff in February. • Old Town Temecula Salon & Day Spa: Staff is assisting the owner of this Old Town business in the approval of a proposed supergraphic for the west side of his new building. This project was approved by the Old Town Local Review Board at their January meeting. • Old Town Leather: Staff worked with this applicant and helped him make an application for new signs for this business located in Butterfield Square. This project will be submitted to the Old Town Local Review Board in February. Special Event Permits • Temecula Good Old Days Car Show: This event will take place February 27-29 in Old Town Temecula. A third organizational meeting will be held with City staff in January. Applications for a Temporary Use Permit and Special Event Permit for road closures have been filed. Special Projects & Long Range Planning Activities The Division also commits work efforts toward larger scale and longer time frame projects for both private and public purposes. These activities can range from a relatively simple ordinance or environmental review to a new specific plan or a general plan amendment. Some of the major special projects and long range planning activities are as follows: • Comprehensive General Plan Update —The Community Advisory Committee and Staff have completed their review of all the Draft Element except circulation. The consultant is waiting for the county to complete the process of integrating its Land Use, Circulation and Open Space plans. The following amendment requests have been received; they will be addressed in more detail when the updated General Plan is considered. R.\MONTHLV.RPT\2003\12-2003 Report.doc 10 o A request to reduce the size of Via Industrial (Western Bypass Corridor) north of Avenida Alvarado has been submitted and has been on hold pending the approval of a revised Circulation Element. o South Margarita Road adjacent to the Santa Gertrudis channel, across the channel from Chaparral High School. The property owner is requesting a change from Public Institutional to Professional Office. o The southeast corner of Via Lobo and Nicolas Road, and properties along the northeast edge of Meadowview. The property owner is requesting a change from Very Low Density Residential to a combination of Low Medium Density Residential and Open Space. o The southeast corner of Margarita Road and Solana Way. The property owner is requesting a change from Medium Residential to Professional Office. o Review / Update policies for the "Chaparral Area," including lot size development criteria net densities and new name. • Hillside Development Policy — The policies are being examined for integration into the draft - grading ordinance. Staff is working with GIS to analyze topography, soil types, environmental (habitat), and other constraints. • Procedures to Implement CEQA — Staff initiated project to develop local guidelines and procedure manual for processing CEQA documents, including the adoption of local exemptions. The process will also conform to the new 2003 CEQA Guidelines, and will create new templates for standard CEQA forms. • Surface Mining Ordinance —The staff and City Attorney had been making final changes based upon feedback from the State prior to submitting this item to the Council for their consideration. This item is on hold pending additional staff resources. • Traditional Neighborhood Development Ordinance — Final changes are being made prior to scheduling this item for a Planning Commission workshop. This item is on hold pending additional staff resources. • Updating of the Old Town Specific Plan —The Old Town Local Review Board will be considering the revisions on January 12, 2004. • Staff is revising the draft ordinance to codify use restrictions and supplemental standards for "Cyber Cafes." Staff will submit to the City Attorney in mid -December. This item has not yet been scheduled for public hearing. • Updating of the Roripaugh Estates Specific Plan to split Planning Area 8 into 8A and 8B to resolve commercial zoning issues and minor land use changes. • South Side Street Improvement Project —The former South Side Specific Plan is being whittled down to a street improvement plan for Old Town Front Street between First Street and Highway 79 South. • California Department of Finance —Completed form and forwarded to DOF that 770 new single- family homes were constructed in 2003 and one home was lost to fire. This information is used by the State to prepare population estimates. • City— Project environmental reviews and permitting: RAMONTHLY.RPT\2003\12-2003 Report.doc 11 o Overland Drive Extension — Staff reviewed 2"d submittal of the draft initial study / Mitigated Negative Declaration and has provided comments to Public Works. No resubmittal to date. o Old Town Southern Gateway Landscaping Project — Request from Public Works for Environmental Determination forthis project. Previously prepared Negative Declaration may need to be modified because the project description has changed. Revised project description has not been submitted to Planning. o Paloma del Sol Supplemental EIR and Specific Plan Amendment 8.1 —Amendment 8.1 has been revised and distributed for comments, which are due on August 22, 2003. The NOP Draft SEIR was distributed, for public comment, on 11/4/03. A revised NOP was distributed for public comment on November 21, 2003. An Agency EIR Scoping meeting was held on December 8, 2003. Agency NOP comment letters have been forwarded to the project consultant. o Temecula Education Complex — The applicant has completed the focused EIR, and the Notice of Completion was sent out on November 7, 2003. The comment period closes on December 26, 2003. o Winchester Road Widening Project — Request from Public Works for Environmental Determination to widen Winchester Road west of Jefferson. Staff is examining the impact of removing landscaping along both sides of Winchester Road between Jefferson and Enterprise Circle. Staff has received additional information from Public Works and has completed an Initial Study. Staff recommends a Negative Declaration be adopted. Public Works intends to take to City Council in early 2004. o Vail Ranch Elementary School Basketball Court Lighting Project — Staff has completed the Negative Declaration and appropriate NEPA documents. This project was scheduled for City Council and approved on December 16, 2003. o Ynez Road Bridge Widening Project — The Addendum will allow for two additional lanes to be added to the existing Ynez Road Bridge. The Addendum has been approved and the Notice of Determination filed. The Addendum was recorded on December 22, 2003. o French Valley Interchange Property Acquisition Project —Staff has completed the necessary CEQA and NEPA documentation to proceed with property acquisition. o Murrieta Creek Multi -Purpose Trail Project —Staff is assisting the Public Works Department by preparing CEQA and NEPA documents for this project. Staff will do a site walkover with biologist and CalTrans coordinator in January 2004. • Update of the Citywide Design Guidelines — The Planning Commission provided input at the September 3, 2003 workshop. The industrial section of the Design Guidelines was submitted and reviewed by staff. Staff had many comments on the first draft and met with the consultant to discuss the issues. A new draft was submitted to staff on December 8, 2003 for our review. General Plan Amendments PA02-0260 Valley Christian Fellowship —The Community Advisory Committee has reviewed the General Plan issues in the surrounding areas. Their recommendation was forwarded to City Council on June 24, 2003. The City Council directed staff to prepare a city initiated General Plan Amendment and Zone Change and a forwarded a recommendation to the Planning Commission. Staff is currently developing a Planned Development Overlay to address future development in this area based upon preliminary discussions with the Home Owners Association. R:\MONTHLY.RPT,2003\12-2003 Report.doc 12 • PA03-0178 TERC 52, LLC —A General Plan Amendment application (and Zone Change PA03- 0177) to change the land use designation on 52.83 acres from Business Park to High Density Residential at the northwest corner of the Rancho California Business Park. Staff is awaiting the submittal of additional information and has advised the applicant that the proposal may not go to hearing until the Comprehensive General Plan Update is complete. RAMONTHLY.RPT\2003\12-2003 Report.doc 13 APPROVAL CITY ATTORNEY DIRECTOR OF FINi CITY MANAGER/ CITY OF TEMECULA AGENDA REPORT TO: City Manager/City Council 7 FROM: Jim Domenoe, Chief of Policed DATE: January 27, 2004 SUBJECT: Monthly Departmental Report The following report reflects special teams, traffic enforcement and miscellaneous activity occurring during December 2003. The Police Department responded to 57 "priority one" calls for service during the month of December, with an average response time of approximately 6.1 minutes. A total of 4,102 calls for police service were generated in the City of Temecula during the month. During December, the Temecula Police Department's Town Center Storefront served a total of 102 customers. Thirty-six sets of fingerprints were taken, 25 people filed police reports and five people had citations signed off. Crime Prevention Officer Lynn Fanene participated in a number of special events, neighborhood watch and community -oriented programs during the month. He also coordinated requests for patrol ride-alongs and conducted police station tours. Additionally, he continued to provide residential and business security surveys/visits and past crime follow-up. Officer Fanene also continued to process City Planning Department submissions of site plans/conditions. During December, the POP Teams continued their problem oriented policing approach of areas within the community and made numerous arrests, including seven felony arrests and 20 misdemeanor arrests for various crimes. The POP officers also wrote 15 citations during the month of December. The function of the POP Teams is to address situations that typically require extended enforcement action or certain expertise in order to solve an on -going problem within a neighborhood. The traffic team reported that during the month of December there were 759 citations issued for hazardous violations, 145 citations were issued for non -hazardous violations and 99 parking citations were issued. During the month there were six injury traffic collisions, 123 non -injury collisions were reported and 37 drivers were arrested for DUI. In other citation summary information, the Neighborhood Enforcement Team (NET) program resulted in 150 citations being issued. This program addresses traffic concerns in residential neighborhoods with a dedicated motor officer. The SLAP program (Stop Light Abuse Program) resulted in 400 citations being issued during December. Monthly Departmental Report — Police Department During the month of December, the POP officers assigned to the Promenade Mall handled a total of 111 calls for service. The majority of these calls were for shoplifting investigations. During the month, calls and on -sight activity resulted in the criminal arrest and filings on 17 misdemeanor cases. Officers McElvain and Rahn continued to provide training to security staff during the month. The mall officers continued to work to prevent vehicle theft and vehicle burglaries. There was only one vehicle theft and no vehicle burglaries reported during the month of December at the mall. This is a phenomenally low total considering the many thousands of vehicles that park on the mall property during the Holiday shopping season. Our five school resource officers have remained active during December. The school resource officers conducted many counseling sessions with students. A total of 56 investigations/reports were conducted/written by the school resource officers during December. The school resource officers made felony arrests for assault with a deadly weapon, and misdemeanor arrests for battery, possession of marijuana, trespassing and vandalism. The YAT program (Youth Accountability Team) continues to be a success in part through its Youth Court program. Officer Michelle Medeiros conducted the 123rd Youth Court session. The YAT officer assisted at other schools when needed and conducted follow-ups with parents of juveniles in the program. Officer Medeiros also worked with "at risk" juveniles throughout the month and also conducted counseling sessions with their parents. She assisted the Riverside County District Attorney's Office and Probation Department by providing training during home visits with incorrigible/at risk juveniles during the month of December. Officer Medeiros also made one misdemeanor arrest of an 18 year old for being under the influence of methamphetamine and possessing drug paraphernalia. The Old Town Storefront serves as an office for the POP Teams and a location to assist the public with police services. During December, the Old Town Storefront served 174 customers. Thirty-one sets of fingerprints were taken, 18 police reports were written, and 44 citations were signed off. During the month of December, the Special Enforcement Team (SET Team), consisting of Officers Jon Wade and Gary Lee, made ten felony and seven misdemeanor arrests, primarily for narcotics violations. The SET Team recovered quantities of methamphetamine and marijuana during the course of these arrests. The SET Team also continued monitoring the activities at the local motels and hotels, and during one of their checks at the Embassy Suites Hotel, they located a parolee at large who had been staying at the hotel. This particular man had recently received a large inheritance, and was intent on spending it by sequestering himself in his hotel room and drinking alcoholic beverages until he was either dead or penniless. During December, the SET Team also made an arrest for possession of child pornography and unlawful sexual intercourse with a minor. The SET Team continues to work street level narcotics and specialty patrol within the city on a proactive basis. Volunteers from the community continue to be an integral partof the Temecula Police Department's staff. Under the guidance of volunteer coordinator Officer Bob Ridley and assistant coordinator Gayle Gerrish, the Police Department's volunteer staff contributed 472 hours of service in December. Volunteer assignments include computer data input, logistics support, special event assistance and telephone answering duties. Community Action Patrol (CAP) Program volunteers have continued their activities, patrolling the city for graffiti, conducting vacation residential checks and assisting patrol with special logistical needs and special events. Other duties these volunteers attend to are business checks and abandoned vehicles and traffic control. The goal of the program is high visibility, which prevents crime from Monthly Departmental Report — Police Department 2 occurring. CAP Team members contributed 235 hours of service to the community during the month of December. The reserve officer program and mounted posse are additional valuable volunteer resources available to the police department. The police department utilizes reserve officers to assist with patrol, traffic enforcement, crime prevention and a variety of special functions. Reserve police officers worked a total of 168 hours specifically on patrol in Temecula during December. The Temecula Citizen Corps Program continued to make good progress during the month of December. The executive body, or the TCC Council, began to hold their bi-weekly meetings at Station 84. The council is comprised of representatives from the police and fire departments, the City, local business, the Temecula Valley Unified School District, the American Red Cross, and a local citizen. Almost all of the volunteer leadership positions have now been filled, and the program is progressing well toward meeting the goals provided by members of the city council. Recruitment continues and the organization's policies are being formalized and documented. Monthly Departmental Report— Police Department APPROVAL CITY ATTORNEY DIRECTOR OF FIN) CITY MANAGER /] TO: City Manager/City Council % FROM: Anthony J. Elmo, Director of Building and Safety"x DATE: January 28, 2004 SUBJECT: Calendar Year End Report Prepared By: Carol Brockmeier, Administrative Secretary PERMITS ISSUED — HISTORY CALENDAR YEARS YEAR NEW SINGLE FAMILY HOMES NEW COMMERCIAL NEW APARTMENTS TOTAL PERMITS 2003 1096 61 43 BLDGS 3830 200 648 43 3050 2001 941 38 37 2000 1043 67 31992 1999 1256 59 13 BLDGS 3354 1998 714 77 1 49 UNITS 2593 INSPECTION HISTORY CALENDAR YEARS 2003 49,969 2002 48,071 2001 40,208 2000 33,806 1999 36,456 1998 38,804 116104 APPROVAL CITY ATTORNEY DIRECTOR OF FIN C CITY MANAGE CITY OF TEMECULA AGENDA REPORT TO: City Manager/City Council FROM: Jim O'Grady, Assistant City Manag rJ DATE: January 27, 2004 U SUBJECT: Economic Development Monthly Departmental Report Prepared by: Gloria Wolnick, Marketing Coordinator The following are the recent highlights for the Economic Development Department for the month of December 2003. ECONOMIC DEVELOPMENT Leads & Inquiries In the month of December, the City was contacted by a local fitness center requesting demographic information on the area. The business is considering expanding to a larger facility. Staff provided the general manager with the information. In the month of November, the Southwest Riverside County Alliance responded to four leads, which were direct contacts to the Alliance. In the month of December, three leads were generated. Refer to the attached Alliance activities reports. Media/Outreach Materials Staff worked with Annie Howell, graphic designer, on the City's Business/Media Folder Kit. The design will complement the new City business brochure and planned inserts. Kit will be completed in January. Staff provided information on upcoming City and CIP projects to Diane Simonez, publisher of Neighbors Magazine. An article about growth in the Temecula-Murrieta area is planned for their January issue. Staff provided the Temecula editorial to Greg Farrell who is producing the 2004 Temecula/Murrieta Community Directory. The Directory will be distributed to Temecula and Murrieta residents in February. Staff wrote the City article for the January Chamber of Commerce Newsletter titled, "Meet The Temecula City Councilmembers." The article highlights a sampling of each of the Councilmember's key objectives and key accomplishments. Staff prepared a story called, "The Success of Historic Old Town Temecula's Revitalization," for a book that is being written by Mr. Tom Andrusky on "Success Stories From California Cities." Mr. Andrusky wants to document a success story from each City in California. CRYMGR\WOLMCKG\ UGUSTOODEPf.REPT.DOC Meetinas On December 4", staff attended the Economic Development Corporation of Southwest Riverside County Business Relations Committee Meeting. Follow-up action reports and company contact reports include: Harry Clark of TumKey, Inc. was provided EDC information. Jim O'Grady met with Project Design Consultants in Temecula. The company expects to increase their local workforce from 25 — 30 in the foreseeable future. Jim O'Grady also reported that the City would be negotiating its contract with Adelphia Cable in January. There have been 6 EDC site visits and 6 surveys completed this fiscal year. On December 51h, staff met with Eric Gosch and Fred Grimes regarding the proposed auto mall expansion. Staff attended the Partners in Education Committee Meeting, which was held on December 1". Priorities for 2004 were discussed. Staff met with representatives of the Romero Group and Fred Grimes on December a to discuss the proposed auto mall expansion. On December 9'h, staff met with Ed Anderson from Medical Real Estate regarding signage at the Promenade Building. Representatives of all of the development staff met with KIA on December 119'h to discuss a fast -track schedule for their proposed new building. On December 29t°, staff met with Billie Blair regarding economic development programs in the Temecula Valley. TOURISM Medial Outreach Materials The December issue of Association News was published. It featured a Southern California section, which included Temecula. Temecula Creek Inn, Pechanga, Embassy Suites and the City provided information and photos. Association News is a monthly magazine that contains news and information for association executives and meetings planners at state and regional associations nationwide. (see attached) The City's Quarterly Calendar of Events was sent out to the media and tourism professionals in December highlighting the main events in Jan — March 2004. The Winter 2003/04 RV Journal published information on the Promenade Mall & Old Town Farmer's Market, the Temecula Valley Winegrowers Winter Barrel Tasting and The Temecula Good Old Days Car Show. (see attached) Wayne Kelly of Murrieta will be publishing a book on Recreation and Things To Do in the Temecula Valley. Approximately 20 to 25 venues will be highlighted - geared to teenagers through adults. The City, Chamber, Winegrowers and other groups will be meeting with Mr. Kelly in January to provide input. Staff worked with graphic designer Mark Fisher on updating the City ad for The Los Angeles Times Travel Show program. The City and Chamber will exhibit at this travel show in February. Soecial Events On December 2"d, the Economic Development Subcommittee, and staff met with Jon & Jane Laskin regarding a new event that the Laskins will be putting on called The Temecula Valley Intemational Jazz Festival. The proposed event will be held on July 17, 2004 and will include Latin & Swing Bands, Les Brown's Band of Renown and a dinner/dance. The Festival will include a combination of free to the public and ticketed concert events of Internationally acclaimed performers at different venues at several locations in Temecula. Meetings On December 4"', staff met with Loriann Rhodes of Westways Magazine (AAA) to review the city's advertising contract and provide the City with additional advertising options. Staff arranged a meeting to be held in January with other local Westway advertisers including The Temecula Valley Winegrowers Association and Pechanga Resort & Casino to meet with Westways to discuss these options. On December 4 h, staff attended the Temecula Valley Chamber Tourism Council Lunch Meeting, which was held at Longshadow Ranch Winery. Owner John Brodersen, gave an overview and tour of the winery. The Temecula Valley Convention & Visitors Bureau is planning a Tourism Mixer on March 1 fh, which will be sponsored by Temecula Creek Inn. The Temecula CVB will soon send out an RFP to develop its website. "Eat This, Temecula Valley Wine Country" was the theme of the one -hour food and life style radio program on San Diego's Fox News Radio KCBQ. Tourism destination reports were given. Staff provided a City report including: Temecula article in Senior Times, metro -wide publication in St. Paul/Minneapolis; Anaheim/Orange County CVB Australian Press Group visit; Ontario International Airport Media visit; Temecula article in LA Times Real Estate Section; and Temecula events published in Old California Gazette. Staff announced several TCSD events — Electric Light Parade & Holiday Lights and Festive Sights Outdoor Lighting Program. ATTACHMENTS Temecula Valley Chamber of Commerce Activities Report - December Economic Development Corporation of Southwest Riverside County Activities Report — November & December Southwest Riverside County Economic Alliance Activity Reports - November & December Temecula Valley Film Council Activities Report (not submitted) Advertising/Media Coverage CITYMGR%WOLMCKGAOOD rWDEPT.Un.DOC TEMECULA VALLEY CHAMBER OF COMMERCE January 8, 2004 Shawn Nelson, City Manager City of Temecula 43200 Business Park Drive Temecula, CA 92590 Dear Shawn, Attached please find the December Monthly Activity Report as per our contract with the City of Temecula. This is the month of December at a glance: Business Inquiry Highlights: In the month of December, 5 businesses requested information on starting or relocating their business to Temecula. They received a business packet, which includes a copy of the City of Temecula demographics, relocation, housing, rentals, maps, organizations, etc. Board of Directors Highlights: The newly elected executive board members are as follows: Chairman of the Board Pamela Voit of Voit Management; 1 s` Vice Chairman Harry Clark of TurnKey Schools; 2nd Vice Chairman Bruce Cripe of Temecula Valley Fire Equipment Company; Treasurer Katherine Eggers of Pacific Mercantile Bank; Secretary Janese M. Reyes of Community Little Book and Past Chairman Ron Bradley of Temecula Valley Bank. Committee Highlights: The Chamber has been working with UC Riverside to create a Leadership Program for the region. The goal of the leadership program will be designed to offer instruction in developing the next generation of leaders. Participants may include those considering future participation in the school board, city government and leadership positions in organizations as well as business. Tourism & Visitors Council: The January Tourism Council Meeting will be held on Thursday, January 8'h, 2004 at Sammy's Woodfired Grill. This meeting will focus on having each Tourism Council member signing up to volunteer at one of our many Tourism events for this year. The 2004 Tourism Events Calendar will also be presented to each member. The 2004 Tourism Goals will be reviewed at the meetin The Temecula Valley Convention & Visitors Bureau meeting will be on Tuesday, January 27 , 2004 at the Chamber offices. The TVCVB Business Plan and Bylaws are currently still under review. The California Golf Series filming in Temecula will be held on January 9"-12 ", 2004. The TVCVB Mixer subcommittee will be meeting immediately following the Tourism Council meeting. The first TVCVB Mixer will be held on March 11, 2004 at Temecula Creek Inn. The Mixer will be the official unveiling of the TVCVB to the community. Business Resource Guide & Membership Directory: Updates for the 2004 guide are nearly completed and the new Directory will be available in early February 2004. 10,000 copies will be printed. 26790 Ynez Court • Temecula, CA 92591 Phone: (909) 676-5090 • Fax: (909) 694-0201 www.temecula.org • e-rhail: info@temecula.org Education Committee: The Committee has established their goals for 2004, which include fundraising efforts to continue ,with the presentation of scholarships. Other goals include the continuance of the Stand Up for Our Community program, which encourages tolerance and support career through a Take Your Child to Work day. Ways & Means Committee: The Ways & Means Committee is busy finishing the details for the 381h Annual Installation Banquet & Awards Ceremony. The event will be held at Pechanga Resort & Casino on February 21, 2004. 283 Reservations have been received to date. The committee is also in the planning stages for the 2004 State of the City Address, which will be held in March. Local Business Promotions Committee: The businesses of the Month for January selected by the Tourism Committee are Dreamakers Custom Catering & Extraordinary Events and Grapeline Wine Country Shuttle. Magician Michael Johnson was awarded the Chamber Spotlight and Leisure Living Superstore is the Mystery Shopper winner for the month of January. Government Action Committee: The TVCC staff, Murrieta Chamber and committee chairs met to reorganize the committee and be more pro -active on issues. City representatives that are involved in legislation will be attending the meeting. The meetings will be held at Murrieta Police Dept for the entire 2004 year. Representative for the Murrieta, Temecula and Lake Elsinore Chamber's will be attending the Volunteer Leadership Conference in Sacramento as a group. Membership Committee: Over 400 members attended the December Member Appreciation Night which was held at Wilson Creek Winery. Ambassadors and staff attended 18 ribbon cuttings and 17 new businesses joined the chamber. The first Mixer will be hosted by Aloha J's January 21 s', Ambassador Networking Breakfast will resume January and the Roundtable Discussion will resume on February 6, 2004. • Tourism Highlights (Bulk brochure distributors) Activity Report: • 53 Visitor Guide requests were processed from the City of Temecula's Westway's advertising marketing piece. • 50 Visitor Guides were distributed to Lynne Doria at the weekend visitor center to distribute to tourists. Activity Report: • Tourism calls for the month of December — 1,619 • Phone calls for the month of December — 2,809 • Walk-ins for the month of December— 1,509 • Web Page User Sessions for the month of December — 4,945 • Website Tourism Survey - " How did you hear about Temecula" - 158 responses were received: • Article — 2% • Friend - 33% • Link - 5% • Magazine - 5% • Other - 39% • Radio — 1 % • Search — 10% • TV — 5% Also, attached are the meeting minutes for the Tourism and Visitors Council, Education, Local Business Promotions and the Membership committee. If you have any questions regarding this information, please call me at (909) 676-5090 or email asullivan@temecula.org. Thank you. Sincerely, i Alice Sulliv President/CEO cc: Mayor Mike Naggar Councilman Jeff Stone Councilman Chuck Washington Jim O'Grady, Assistant City Manager Gloria Wolnick, Marketing Coordinator Mayor Pro Tern Jeff Comerchero Councilman Ron Roberts Shawn Nelson, City Manager Gary Thornhill, Deputy City Manager NCC Board of Directors Temecula Valley Chamber of Commerce Monthly Activity Report December 2003 Chamber Vis. Center Year -To -Date PHONE CALLS This Month This Month Total TOURISM Tourism Referrals 231 3,012 Calendar of Events 168 1,768 Special Events 121 1,796 General Information 1,099 14,419 TOTAL TOURISM CALLS 1,619 20,995 Relocation 104 1,960 Demographics 108 1,443 Chamber 847 10,212 Miscellaneous 131 2,598 TOTAL PHONE CALLS 2,809 37,208 WALK-INS Tourism 122 83 3,698 Calendar of Events 118 - 1,533 Special Events 67 - 938 General Information 567 45 10,780 Relocation 101 - 1,815 Demographics 118 1,376 Chamber 322 5,351 Miscellaneous 94 2,368 TOTAL WALK-INS 1,509 128 27,859 MAILINGS Tourism 151 5,8 Relocation 48 1,088 8 Demographics 45 984 TOTAL MAILINGS 244 7,652 E-MAIL Tourism 81 1,178 Relocation 98 1,149 Miscellaneous 269 3,426 TOTAL E-MAIL 448 5,753 WEB PAGE USER SESSIONS 4,945 55,496 GRAND TOTALS This Month Year -To -Date PHONE CALLS 2,809 37,208 WALK-INS 1,509 27,859 MAILINGS 244 7,652 E-MAIL 448 5,753 WEB PAGE USER SESSIONS 4,945 55,496 PHONE CALLS TOURISM Tourism Referrals Calendar of Events Special Events General Information TOTAL TOURISM CALLS Annual Volume Comparisons Chamber December 2002 146 102 156 833 1,237 Chamber December 2003 231 168 121 1,099 1,619 Percentage 58% 65% -22% 32% 31% Relocation 112 104 -7% Demographics 62 108 74% Chamber 694 847 22% Miscellaneous 221 131 -41 % TOTAL PHONE CALLS 2,326 2,809 21% ri�7t1_�:QI�F' Tourism 119 122 3% Calendar of Events 95 118 24% Special Events 64 67 5% General Information 644 567 -12% Relocation 103 101 -2% Demographics 74 118 59% Chamber 414 322 -22% Miscellaneous 198 94 -53% Visitor Center Walk -Ins 370 128 -65% TOTAL WALK-INS 2,081 1,637 -21% MAILINGS Tourism 65 151 132% Relocation 45 48 7% Demographics 49 45 -8% TOTAL MAILINGS 159 244 53% E-MAIL Tourism 44 81 84% Relocation 40 98 145% Miscellaneous 121 269 122% TOTAL E-MAIL 205 448 119% WEBSITE USER SESSIONS 2,669 4,945 85% Chamber referrals reflect faxes, walk-ins and phone calls EDqW County January 9, 2004 Jim O'Grady City of Temecula PO Box 9033 Temecula, CA 92589 RE: Activity Summary — December 2003 Business and Workforce Development Staff responded to the following 5 business and workforce development requests in December 2003: Date Lead Source Request Action Taken 12/01/03 In person Client requested demographics for Client is a new employee with a local commercial the region. brokerage firm. We met to discuss the growth areas in the region. Client was provided demographics, maps, and city/countycity/county contacts. 12/03/03 Entail Non-profit client located in Left 2 messages with client to assist. No return call. Murrieta requested assistance with site selection to new location in Murrieta. 12/03/03 Email Client requested SBA Provided client with 7 local SBA contact sources. Client information. was referred by Jim O'Grady. 12/03/03 Email Client seeking infomation on Provided client with requested information. EDC services and membership 12/12/03 Email Client requested labor market Provided client with 3 links to labor market databases information for manufacturers in and business lists of target companies. Client is a local Southwest Riverside County and manufacturer and conducts a company labor study every number of manufacturers. two years. Community Outreach Staff and/or directors attended the following meetings/events to promote or support economic development/community outreach: • TVUSD Partnership in Education Committee Meeting (12/1) • California Bank & Trust Holiday Open House (12/2) • City of Murrieta Council Meeting (12/2) • Murrieta Temecula Group Meeting (12/5) • Dianne Feinstein Homeland Security Luncheon (12/9) • Murrieta Valley High School Career Advisory Council Meeting (12/18) • Workforce Development Center All -Staff Meeting (12/23) — Monthly WDC partner meeting. Jim O'Grady City of Temecula Activity Summary — December 2003 Page 2 of 2 Business Retention Business Relations Committee Meeting (12/4) — See attached meeting minutes for discussion topics. Administration/Organization • EDC Transportation and Infrastructure Committee Meeting (12/11) — Cancelled for the holidays. • EDC Education Committee Meeting (12/12) - Cancelled for the holidays. • EDC Government Action Committee Meeting (11/18) - Cancelled for the holidays. • EDC Board of Directors Meeting (12/18) - Cancelled for the holidays. A letter was mailed to the League of California Cities in support of a statewide ballot initiative to require voter approval before the state government may take local tax funds to pay for other budgetary expenses. • Administration - Staff managed the daily operations of the EDC office; managed EDC website updates; started planning for January 2004 quarterly luncheon and the EDC loch Annual Golf Tournament; and distributed the following business development/community announcements: ➢ City of Lake Elsinore Council Study Session - MSHCP ➢ EDC 10`' Annual Golf Tournament ➢ EDC Quarterly Luncheon —January 30, 2004 ➢ Temecula Planning Commission Meeting & Agenda (2) (faxed to developer /broker contacts) This concludes the activity summary for December 2003. Should you have questions or need further detail, please call me at 600-6064. Respectfully, Diane Sessions Executive Director ECONOMIC DEVELOPMENT CORPORATION OF SOUTHWEST RIVERSIDE COUNTY BUSINESS RELATIONS COMMITTEE MEETING Thursday, December 4, 2003 - 8:00 a.m. Workforce Development Center, Executive Board Room 27447 Enterprise Circle West, Temecula, CA Committee Members Present: Jim Cauhape, EDC Volunteer Stan Harter, Mirau, Edwards, Cannon, Harter & Lewin Chris Masino, CDM Group, Inc. Rex Oliver, Murrieta Chamber of Commerce Jim O'Grady, City of Temecula Diane Sessions, Economic Development Corporation Harry Shank, Southwest Community Bank Alice Sullivan, Temecula Valley Chamber of Commerce Gary Youmans, Community National Bank Guests: Liz Yuzer, Economic Development Corporation Jake hion, CDM Group, Inc. Call To Order • Chair Stan Harter called the meeting to order at 8:05 a.m. Follow-up Action Reports • TurnKey, Inc. — Diane Sessions reported that EDC information was provided to Harry Clark. Company Contact Reports — • Project Design Consultants — Jim O'Grady reported that he met with Marketing Director Jim LoPresti and Senior Vice President Gordon Lutes at Project Design Consultants in Temecula. Project Design Consultants provided engineering, planning, surveying and construction management services, and their clients included the City of Temecula. Mr. LoPresti indicated that their 200 employees were located at the corporate offices in San Diego, Phoenix, Bakersfield and Temecula. They opened the office in Temecula three years ago because of the growth in this region. Employees were pleased to relocate here from San Diego because of the availability of housing and recreation but disadvantages were the lack of cultural and education amenities, especially the availability of university -level courses. Mr. LoPresti reported that they expected to increase their local workforce from 25 to 30 in the foreseeable future. Primary customers were site developers and homebuilders in the Murrieta/Temecula area. Mr. LoPresti also indicated that broadband access was sufficient for their needs. Jim O'Grady also reported that the City of Temecula would be negotiating the contract with Adelphia Cable in January. He noted that the underground cable was owned by Adelphia. Annual Goal Report • Diane Sessions announced that visits and phone interviews in the sixth month of the fiscal year were as follows: Goal: 60 surveys completed. YTD VISIT PHONE SURVEYS Goal 60 Actual 6 0 6 Business Relations Committee Meeting Minutes — December 4, 2003 Page 2 of 2 New Committee Assignments • Contact lists were reviewed and the following businesses were selected: J & J Financial, ProTec, Temecula Auto Body, and Symbolic Embroidery — Harry Shank Eagle Farms — Gary Youmans Quality Structures — Stan Harter Aard Spring & Stamping/Polycraft — Lane McGhee and Diane Sessions Gary Youmans recommended that annual visits be scheduled at the auto malls and with Mike Doblado at The Promenade Mall. While these are retail business and members of the Chamber of Commerce, they also provide a large source of tax revenue for their respective cities. Jim O'Grady suggested that a letter also be sent indicating our interest and concern for their issues. Mr. Youmans said that he would call Dan Atwood at Toyota of Temecula Valley for the first appointment. Open Discussion • Meeting Location — Stan Harter recommended that committee meetings occasionally be held at various businesses to allow them to make a presentation or give a tour of their facility. Alice Sullivan agreed to check with International Rectifier on their availability and Diane Sessions would call Garrett Group, Edge Development and MuniFinancial. • EDC Board Update - Diane Sessions announced that the next Quarterly Lunch would be held January 30 with the announcement of the new branding campaign by the EDC Business Attraction Committee and the Economic Alliance. She also reported that the EDC's and Temecula Chamber's monthly board meetings were currently held on the same day and time. The EDC Executive Board was considering changing the start time of the EDC board meetings from 8:00 a.m. to 9:00 a.m. to accommodate members who serve on both boards. Gary Youmans reported the EDC golf tournament was scheduled for Friday, June 11, 2004 at SCGA. The start time for the tournament would be changed from 1:00 p.m. to 11:30 a.m. • Announcements — Rex Oliver reported that the Murrieta Chamber of Commerce golf tournament would be held on April 23, 2004 at SCGA. He also reported that Jack van Haaster had been selected to serve as mayor of Murrieta for 2004. The Murrieta General Plan Review would begin in January with several citizens -at -large being appointed to the review committee. Alice Sullivan reported that the Temecula Valley Chamber of Commerce golf tournament would be held May 7, 2004. She announced that a new business resources DVD was completed and presented to the City of Temecula. Jim O'Grady reported that the Environmental Impact Report (EIR) was completed for the Higher Education Center and public comments would be accepted until December 26. In February the city council would review the EIR and the development agreement with AG Kading. • Next Committee Meeting — Diane Sessions suggested that the January meeting date be rescheduled to January 8ch due to the New Year's holiday. The EDC Transportation and Infrastructure Committee would also meet on January 8, and the committee decided that a joint meeting would be beneficial. Alice Sullivan offered to host the meeting at the Temecula Valley Chamber of Commerce offices at 8:00 a.m. on January 8. Adiournment The meeting adjourned at 9:00 a.m. ECONOMIC DEVELOPMENT CORPORATION OF SOUTHWEST RIVERSIDE COUNTY BUSINESS ATTRACTION ADVISORY COMMITTEE Monday, November 3, 2003 -10:00 a.m. Workforce Development Center, Executive Board Room 27447 Enterprise Circle West, Temecula, CA Committee Members Present: Stevie Field, SWRC Economic Alliance Keith Johnson, Mission Oaks National Bank Lori Moss, City of Murrieta Jim O'Grady, City of Temecula Paul O'Neal, Paul O'Neal & Associates Al Vollbrecht, City of Murrieta Diane Sessions, Economic Development Corporation Guests: Jerry Regier, Cutting Edge Marketing Call To Order • Committee Chair Stevie Field called the meeting to order at 10:10 a.m. Review of Branding Campaign • Jerry Regier reported on the status of the branding campaign in the final stages for a public launch. He provided several handouts titled "15 Benefits of Successful Destination Branding" and "Facts About Location Branding Position" for the Committee to review. He suggested the Committee refer to the project as "destination" or "location" branding. New Logo • The Committee reviewed four draft logos and ranked them in order of first choice. Draft #4 was chosen for final approval. Stevie Field reported that Economic Alliance partners would discuss changing their name to Southwest California Economic Alliance, which would include changes to business cards, letterhead, website domain name, etc. Next Stens • Stevie Field reported that Southwest California was available for trademark. Costs and other details to trademark were under way. • Ms. Field reported she would email the new Southwest California logo to other members of the Business Attraction Advisory Committee. • Diane Sessions to place the branding campaign on the agenda for discussion at the EDC Board of Directors meeting on November 20, 2003. • Alliance partners each agreed they would provide a preview of the launch to their respective city councils before the public launch in January. Business Attraction Advisory Committee Minutes - November 3, 2003 Page 2 of 2 Branding Launch • Stevie Field reported the location branding launch would be held during the EDC Quarterly Lunch on January 29, 2004 at Pechanga Resort & Casino. A media kit would be created and available in January. • The Alliance would like to produce a video of Southwest California to present at the launch. Stevie Field to research video production companies. Jerry Regier reported that Fred Sater was recently hired by Cutting Edge Marketing as a media consultant. Mr. Sater, formerly with the California Tourism Council, had many valuable media contacts throughout the state. Mr. Sater would use his contacts to invite some important travel and tourism writers to the launch. Mr. Regier further reported that he met with Southwest Airlines representatives and there was no negative feedback on the branding name. He would meet with them at a date closer to the launch event. Stevie Field requested that committee members submit their guest lists for the launch invitation. Paul O'Neal to send his list of San Diego business associates. Business Odyssey Special • Stevie Field reported on negotiations for the Business Odyssey proposal. She would continue to get information on issues as follows: 1) How often the program would be aired on CNBC 2) How long the program has been on the air 3) Is the program an infomercial Jerry Regier suggested Ms. Field obtain a copy of a Business Odyssey video for review. Adjournment The meeting adjourned at 11:03 a.m. ECONOMIC DEVELOPMENT CORPORATION OF SOUTHWEST RIVERSIDE COUNTY EDUCATION COMMITTEE MEETING Friday, November 14, 2003 —10:00 a.m. Mission Oaks National Bank 41530 Enterprise Circle South, Suite 100, Temecula, CA Committee Members Present: Guests: Danielle Clark, Temecula Valley Unified School District Maryann Edwards, Temecula Valley Unified School District Barbara Muir, Murrieta Valley High School Diane Sessions, Economic Development Corporation Roger Ziemer, Southern California Gas Company Call To Order Committee Chair Maryann Edwards called the meeting to order at 10:20 a.m. Approve Minutes Motion made by Danielle Clark, seconded by Roger Ziemer and carried unanimously to approve the October 10, 2003 meeting minutes as presented. New Business • Career Voyages Website: The Committee reviewed pages from the new Career Voyages website created by the Department of Education and Department of Labor. Diane Sessions reported that the interactive tools on the website were excellent career path resources for high school and post -secondary students. The site included information on work experience, on- the-job training, associate degrees, vocational certification, and 2- and 4-year college degrees. The Committee agreed that interaction between businesses and schools was important to help students prepare for real -world experience. Committee members agreed to visit the website for further discussion. Barbara Muir reported on a similar website, Coin 3. Ms. Muir to forward the link to Diane Sessions, who will forward it to Roger Ziemer. The Committee discussed the software, "Discovery', used by TVUSD. Maryann Edwards suggested that the Temecula Library be asked to implement the Discovery software on their computers so students can access it for career exploration. Danielle Clark to contact the library. • Career Day: Danielle Clark reported on the pending Career Day for seniors at Temecula Valley and Chaparral High Schools. Career Day would focus on both college -bound and noncollege-bound students. Barbara Muir announced that seniors at Murrieta Valley High School would also hold a Career Day in the spring. Employers who participate in Career Day could provide students with career descriptions, salary ranges, and the education levels necessary for various careers. Ms. Clark offered to find a report on salaries, jobs and industry growth. EDC Education Committee Meeting Minutes —November 14, 2003 Page 2 of 2 Continuing Business • ASVAB / Aptitude Testing Update: Discussion was held on the upcoming ASVAB testing for TVUSD high schools. Students at MVHS had already tested with the ASVAB. The Committee discussed the possibility of sorting the testing results by aptitude and industry interest, and then disseminating to the business community. Barbara Muir agreed to check with the ASVAB contact to see if the information could be sorted. The data could be shared with local businesses to recruit students for employment. Maryann Edwards suggested the prospect of using ASVAB results to create a set of educational standards on careers, salaries, and levels of education needed for various career paths. MVUSD Career Development Advisory Board • Barbara Muir invited the Committee to attend the meeting scheduled for November 20 at 2:00 p.m. at Murrieta City Hall. Update on California Quality Education Model Commission Tabled. Review Previous Action Items 1. Committee to strategize a campaign to educate the public on the severity of removing local control from school districts and placing control with multi -level commissions at the State level. Campaign to include placing "heat" on elected officials. 4. Diane Sessions to pool information on aptitude testing and independent career counseling resources (regional). 5. Diane Sessions to ask Bill Baker. EDD Veteran's Workforce Rep., on vocational education resources. 6. Dennis Frank to contact Roland Skumawitz for his participation in the EDC Education Committee. New Action Items (November 2003) 1. Committee to review www.careervoyages. ¢ov for further discussion. 2. Barbara Muir to email Coin 3 link with login/password to Diane Sessions. 3. Barbara Muir to check ifASVAB data could be sorted. 4. Diane Sessions to email Coin 3 link information to Roger Ziemer. 5. Diane Sessions to research for statistics on where individuals currently live in relation to where they grew up (as students). 6. Danielle Clark to contact Temecula Library for implementation of Discovery software on library computers. 7. Danielle Clark to find any report on salary, jobs and industry growth. Adiourn The meeting adjourned at 11:10 a.m. ECONOMIC DEVELOPMENT CORPORATION OF SOUTHWEST RIVERSIDE COUNTY TRANSPORTATION & INFRASTRUCTURE COMMITTEE MEETING Thursday, November 13, 2003 - 8:00 a.m. Workforce Development Center, Executive Board Room 27447 Enterprise Circle West, Temecula, CA 92590 Committee Members Present: Guests: Stevie Field, SWRC Economic Alliance Bon Larson, RLL Consulting Diane Sessions, Economic Development Corporation Roger Ziemer, The Gas Company Call To Order In the absence of Committee Chair David Phares, the meeting was called to order by Diane Sessions at 8:30 a.m. The Committee agreed to table all discussion items until the next meeting due to low committee attendance. Review Meeting Minutes Motion was made by Roger Ziemer, seconded by Diane Sessions and carried unanimously approve the October 9, 2003 meeting minutes as presented. I-15 Interregional Partnership Update Tabled New Business • TriTunnel Express Project — Discussion tabled • Future Meeting and Tour at March Air Cargo Facility — Discussion tabled. Regional Infrastructure Project — Stevie Field reported on a high-speed fiber optics project that she was working on with county and other economic development entities. The project was a grassroots effort to improve infrastructure for business attraction of high-technology companies. Ideally the infrastructure would be paid by developers building new commercial and housing projects. Ms. Field's action item list included: ➢ Research city franchise agreements for existing cable (Lake Elsinore, Murrieta, Temecula) ➢ Research "sunsetting" ➢ Determine fiber optic needs for businesses ➢Determine types of connectivity ➢ Research school districts' needs and use ➢ Research what infrastructure is already available and where ➢Need major switching station and POP Ms. Field further reported the next meeting was scheduled for December 9, 2003 at 1:30 p.m. at Riverside County EDA on 10 Street, Riverside. She asked the committee to consider assisting in the project. Committee members agreed it was a good project and would be presented to Committee Chair David Phares for his input. EDC Transportation and Infrastructure Committee Meeting Minutes —November 13 2003 Page 2 of 2 Committee Reports Tabled Review Previous Action Items Tabled Previous Action Items 1. Bob Larson - Follow up on activities of Distribution Management Association of Southern California — Inland Empire. (carried from May 2003 meeting) 2. Diane Sessions - Create a roster of various Internet sites relevant to the Committee's focus. (carried from May 2003 meeting) 3. Diane Sessions - Contact Phil Rizzo and request a presentation for a future EDC T&I Committee meeting (carried from August 2003) 4. Diane Sessions — Contact Supervisor Venable's office to inquire about participation on new traffic task force (carried from September 2003) S. Stevie Field — Follow up on Foreign -Trade Zone status at March Air Cargo Facility (carried from September 2003) 6. Diane Sessions - Follow-up with Sonja Wilson on scheduled RTA NOW meetings (carried from September 2003) 7. Diane Sessions — Invite Larry Rubio to attend a committee meeting and provide an RTA update (carried from September 2003) New Action Items (November 2003): None Next Meeting Thursday, December 11, 2003 at 8:00 a.m. in the Workforce Development Center, 27447 Enterprise Circle West, Temecula. Adjourn The meeting adjourned at 9:00 a.m. Riv erS� J�q, -c 0 c 0 EcONoMtc ALLIANCE �a�� 130 SWM Mom Seat Lake Rshae, CA 92530 TO: Bradley J. Hudson Jim O'Grady W%fi763124 Assistant County Executive Officer Assistant City Manager Fax 49091 6742392 Riverside County EDA City of Temecula Lori Moss Marlene Best Assistant City Manager Assistant City Manager otraem u City of Murrieta City of Lake Elsinore M=W.CA92W FROM: Stevie Field M 3042489 Manager, Business Development Fax 19091698aW DATE: December 11, 2003 SUBJECT: SOUTHWEST RIVERSIDE COUNTY MONTHLY MARKETING UPDATE CRY01 anaa0e 43200 Business Pork Dr. TemwA CA 92590 Dear Partners: 00694" Please consider this an update on the marketing activities for the Alliance as required in the Fax: 19091 69460 Southwest Riverside County Marketing for Business Attraction Agreement. Leads °F�eef1°e A total of four leads were generated during the month of November. All of these leads were direct E umax contacts to the Alliance. 27447 EnWrA Grde West Suite 101 The client I have been working with that is interested in W ildomar, did issue a letter of intent on the T""aaw CA9250 property, which is 10 acres in which to build a 100,000—125,000 s.f. manufacturing facility. However, onB00M another potential buyer issued their letter of intent the day prior. Our client has not given up hope and as the first buyer would need a zone change to residential which is unlikely, our client is waiting for the Pox: OW1 BOD= 30 days expiration of the residential letter of intent and as they are next in line and are consistent with the zoning according to the RCIP and should be able to acquire the property. I am working closely with the broker and have shared with the owner of the property how the Alliance will be assisting the manufacturer with an Industrial Development Bond, the hiring of 200-250 new employees and fast track permit processing. I will keep you updated on this project as it develops. I am also awaiting the news of two other projects the Alliance is working on. The first manufacturer interested in the City of Lake Elsinore will need assistance with an Industrial Development Bond (IDB), and workforce. We have already met with city staff and I am just awaiting final word on a signed contract. The second manufacturer is considering relocation from the City of Riverside. This client will be relocating their two facilities into one 39,000 s.f. facility, will also in the City of Lake Elsinore. The Alliance is assisting this company with an IDB and workforce. Rob Moran and I met with Whittaker Investments on Tuesday and togetherwill be assisting them with the fast track of a 211,000 s.f. industrial center in Wildomar. As you can see, the Alliance has been busy assisting brokers and clients with several components of the relocation/expansion process. Upon finalization of details and confirmation of locations, we are looking forward to announcing one or both of these success stories. Cutting Edge Marketing I am currently working with Cutting Edge Marketing on the following projects: Destination branding campaign materials This will include an updated website, CD-ROM, media kit, print advertising, trade shows, and a branding campaign. Destination branding campaign launch - Organization of event - Opening video - Press and media - Media kits Demographic Report CD Rom Business Resource Guide Web -site update The new letterhead, envelopes, business cards and mailing labels were approved and are off to print. I am working with Cutting Edge on the graphics and design of the presentation folder and inserts and will forward for comments and approval upon receipt. GIS/Website During the month of November, the website visits were down due to the transferring of the site onto a different server. Due to several connection problems with our web site on the County server, I have made arrangements through County IT that our site be hosted through Network Solutions and InfoQuest. This should eliminate any future problems with connection. We will still be able to generate a monthly report, which will enable us to gauge the success of various marketing projects and programs. I look forward to providing an update on December activity for our site. "Southwest California" Destination Branding As reported in October, the concept for "Southwest California" has been approved and the Partners and Business Attraction Advisory Committee (BAAC), have agreed upon the new logo. The logo and name were sent out immediately to start the trade marking process. A meeting was held on 11/20, following the EDC Board Meeting to announce this project to local business leaders such as TVWGA, Pechanga, local Chambers, golf associations, SWRCMC, etc. It was well received and we were met with great support. The date of the formal launch has been set for the EDC Quarterly luncheon on January 30, 2004. The location of this luncheon will be at Pechenga Hotel and Casino. The guest list will include all EDC members and many of the business leaders and elected officials from Southwest California. BAAC members have agreed to provide additional invitee recommendations. Diane and I will be working on the formal agenda next week and I will email this to you upon completion and approval. As mentioned in the October update, Cutting Edge Marketing recently hired consultant, Fred Sater, well know for his media credentials and experience. Fred will assist the Alliance and Cutting Edge with the press and media involvement and ensuring we deliver a program worthy of the coverage. I am also getting quotes for Southwest California key chains to give away not only at the event, but also at trade shows. Judy Field, of Field Graphics is currently working on the montage, which will focus on the quality of life of Southwest California. I provided Judy pictures and included several from each city and the County. I will meet with Judy next week to discuss in detail her thoughts on how the montage should be drawn. Upon completion, each print will be signed and numbered. Every guest attending the event in January will get one and special color prints will be given to all dignitaries. I have asked Judy to join us at the event so that all will have the opportunity to meet the artist in person I will look into the cost of proclamation folders in which to place each print. Our other option is to roll them and tie them with a ribbon. Business Odvssev Video In cooperation with the EDC, the Alliance has been approached to host a video of Southwest California, which would air on a Sunday morning, between 7am-9am on CNBC. After careful consideration, the Alliance recommendation was to not go forward on this project. The company and the project itself seemed too new and there were too many unanswered questions. This was discussed at the November EDC meeting and all were agreed to pass on this project. Business Resource Guide The Business Resource Guide (BRG), has been transferred to Cutting Edge Marketing and is being formatted and graphics being added. Once complete, this will be placed on the Alliance web site as an Adobe Acrobat file available for download. There will also be a link on the CD -Rom as well as hard copies (copies I have downloaded and bound, not professionally printed), available in my office for distribution. We are working to launch the BRG at the time of our branding launch in January. Trade shows On behalf of the Alliance, I will be attending the following trade show: • MD&M (medical design and manufacturing) January 6-8 Anaheim, CA "Taste of SWRC" Event I have started to work on various components for the Spring'04 "Taste of SWRC" event. The event is scheduled for April 30th — May 2nd and will be hosted at the Temecula Creek Inn. We planned to launch with a panel luncheon at TCI; however, a banquet room is not available on Friday. I reserved a room for a Saturday breakfast, which can either be the panel breakfast if we decide not to have it on Friday or a simple continental breakfast. Our other option is to start the day with checking into rooms and then starting the air-conditioned bus tour of Southwest California. We can make a few stops, one of which could be a panel luncheon at another location. I will continue to work on our options and see what facilities are available. If you have any thoughts on this, please email or call at your convenience. This item will be on the January agenda for a more detailed discussion. Saturday will be a day of relaxation on the golf course, day spa or in wine country and Sunday our guests will check out. The first invitation will go out in late February with a second invitation/confirmation, consisting of the itinerary and a bottle of wine to go out in late March early April. I have already started talking to area brokers about this event and potential guests. Please forward me any possible invitees that are seriously considering this region so that I can put them on the invitation list. Targeted Letter Writing Campaign On behalf of the Alliance, I continue a letter writing campaign to business decision makers of our targeted industries in San Diego, Orange and Los Angeles Counties. Each letter is sentwith a follow- up phone call requesting a brief one-on-one meeting to discuss the opportunities available in Southwest Riverside County. Both the Partners and the Business Attraction Advisory Committee have agreed to accompany me to any company visit; however, we will limit each visit to two or three key people. Murrieta-Temecula Group SWRC EDC Transportation and Infrastructure Committee Government Action Committee Business Attraction Advisory Committee LE EDC 1-15-1 Partnership Meetings Economic Development meetings concerning the Southwest Riverside County region If you need any additional information or have any questions, please contact me at (909) 600-6066. Sincerely, Stevie Field Manager, Business Development Copy: Belinda Graham Robert Moran givers 17 . v 4i P • n r o c 0 ALLIANCE maruraadow 130 SWM Man Street lake Fls ,CA9290 TO: Bradley J. Hudson Jim O'Grady 0A 6743124 Assistant County Executive Officer Assistant City Manager Fax(soa6,423sz Riverside County EDA City of Temecula Lori Moss Marlene Best Assistant City Manager Assistant City Manager aty01- City of Mumeta City of Lake Elsinore 26d2 Bedaren Ct. Mwmta. CA925621 FROM: Stevie Field M 304-2489 Manager, Business Development fax: 9 09) 6989M DATE: January 13, 2004 SUBJECT: SOUTHWEST RIVERSIDE COUNTY MONTHLY MARKETING UPDATE Ograr3brcaia 43200 Business Park Or Tmnamb, CA 9M Dear Partners: ON 6944M Please consider this an update on the marketing activities for the Alliance as required in the Southwest Faa: 6900 Riverside County Marketing for Business Attraction Agreement. Leads 4oaieaaiae10e A total of three leads were generated during the month of December. All of these leads were direct 6trek114.mpn1dApq contacts to the Alliance. 7447 Bee 1m G1de WW Suite 101 I am pleased to announce a success story on behalf of the Alliance. Quality Foam Packaging, Inc. has T=WA, CA 9M signed the contract and will be relocating their company from Irwindale, CA. This company estimates M)6WMW their initial investment to be approximately $6.5 million dollars and the creation of 75-85 new jobs. Fax 0091 6000040 I continue to work with the client who issued a letter of intent on 10 acres in Wildomar. He is hoping to build a 100,000—125,000 s.f. manufacturing facility. However, as mentioned in my previous report, another potential buyer, which hopes to turn this property into a residential project, issued their letter of intent the day prior. I contacted the principal planner for the County, as this property would need a zone change to residential, it was determined this is highly unlikely and I then notified the broker of that conversation. The first letter of intent from the residential buyer has expired, however, the owner of the property decided prior to excepting a letter of intent form our client to raise the price on the property by $100,000. Our client is still is negotiation with the broker and property owner and hopefully we will be able to work out the details so that all parties are happy. This client is a manufacturer who will be relocating his facilities in San Diego and Oceanside and merging into one building in Lake Elsinore. This project will create approximately 200-250 new jobs. On behalf of the Alliance I am working with another company who is considering relocating their two facilities currently in Corona and Riverside, into one facility that will be built for them in Lake Elsinore. The facility will be approximately 35,000 s.f. The Alliance is assisting this company with an Industrial Development Bond and workforce as well as providing city and regional information. The contractis at the clients' attorneys' office for review and we expect to announce this success by early next week. Rob Moran and I met with Whittaker Investments on Tuesday, December gt", and together will be assisting them with the fast track of a 211,000 s.f, industrial center in Wildomar. The announcement of this project came officially in the January 13t" Press Enterprise. As you can see, the Alliance has been busy assisting brokers and clients with several components of the relocation/expansion process. Upon finalization of details and confirmation of locations, we are looking forward to announcing additional success stories. Cuttina Edae Marketin I am currently working with Cutting Edge Marketing on the following projects Destination branding campaign materials - This will include an updated website, CD-ROM, media kit, print advertising, trade shows, and a branding campaign. Destination branding campaign launch - Organization of event - Opening video (approx. 3 minutes in length) - Press and media - Media kits Demographic Report CD Rom Business Resource Guide Web -site update I have met with three of four partners regarding many pieces of our marketing kit. I expect the final proofs by early next week and then they will be sent out to print. We expect to have our new presentation folder and inserts, demographic report, tradeshow booth and Business Resource Guide at our event on January Wtn Starting in February these monthly reports will be on our new letterhead and please note that as of January 30th, we will be known as the Southwest California Economic Alliance. GISANebsite As mentioned in my last report, during the month of November and December we transferred the Alliance website to Network Solutions and InfoQuest. By making this transition to a different server, we should no longer experience any technical problems with connection. We will still be able to provide monthly reports on activity including days, time and pages most visited. Bridget and I recently reviewed the properties currently in the GIS database. As some of these entries were made more than 60 days ago, Bridget has been assigned with calling and emailing all brokers with GIS accounts encouraging them to update their listing before January 30tn All new demographic data and the updated Business Resource Guide will be made available on the website on January 30t". We have also added a "Press room" feature as well as a scrolling message, which can be changed regularly to inform visitors of special events or projects in the region. "Southwest California" Destination Branding event As the date of the formal launch draws near, there are many details that are coming together. The event has been set for the EDC Quarterly luncheon on January 30, 2004. The location of this luncheon will be at Pechanga Hotel and Casino. The guest list will include all EDC members and many of the business leaders and elected officials from Southwest California. BAAC members have agreed to provide additional invitee recommendations. Diane is working on the final agenda and I believe has finished the invitations, which are scheduled to go out sometime this week. Each guest at the event will receive a Southwest California key ring and a signed and numbered color montage of Southwest California drawn by Judy Field of J. Field Graphics. The key chains have been ordered and are expected to arrive by January 29u'. I ordered 2000 silver - colored brass key rings with the name Southwest California (font and style very similarto the logo), and the website www.southwestcalifornia.com on each. The montage is finished and is ready to be printed, signed and numbered. I have not yet seen the finished piece however; all who have say it is wonderful. I am looking for flex folders or a clear envelope for each drawing as presentation frames are very expensive and it has been a challenge to find the right size. Business Resource Guide The Business Resource Guide (BRG) has been transferred to Cutting Edge Marketing and is in the final stages of formatting and graphics. Once complete, this will be placed on the Alliance web site as an Adobe Acrobat file available for download. There will also be a link on the CD -Rom aswell as hard copies (copies I have downloaded and bound, not professionally printed), available in my office for distribution. . Trade shows On behalf of the Alliance, I recently attended the following trade show: • MD&M (medical design and manufacturing) January 6-8 Anaheim, CA I am planning on attending the following shows in the future: • Industrial Asset Management Council (IMAC) March 14-17 Tucson, AZ (This event is touted to be the smaller, more concentrated real estate and site selection conference). • CoreNet (Corporate Office and Real Estate Network) May 15 —19 Chicago, IL "Taste of SWRC" Event I continue to work on various components for the Spring '04 "Taste of SWC" event. The event is scheduled for April 3CP —May 2ntl and will be hosted at the Temecula Creek Inn (TCI). We planned to launch the event with a panel luncheon at TCI; however, a banquet room is not available on Friday. I reserved a room for a Saturday breakfast, which can either be the panel breakfast if we decide not to have it on Friday or a simple continental breakfast. Our other option is to start the day with checking into rooms and then starting the air-conditioned bus tour of Southwest California. We can make a few stops, one of which could be a panel luncheon at another location. I am working with the representative at Diamond Stadium in Lake Elsinore for the best night to host our tailgate party. Both Friday and Saturday nights are home games against San Jose. Friday night the stadium will have fireworks, which I thought might be a lot of fun for our guests. The stadium will also be throwing in hats for each of our guests this year. Saturday will be a day of relaxation on the golf course, day spa or in wine country and Sunday our guests will check out. The first invitation will go out in late February with a second invitation/confirmation, consisting of the itinerary and a bottle of wine to go out in late March earlyApril. I have already started talking to area brokers about this event and potential guests. Please forward me any possible invitees that are seriously considering this region so that I can put them on the invitation list. On an ongoing basis, I attend the following meetings: Murrieta-Temecula Group SWRC EDC Transportation and Infrastructure Committee Government Action Committee Business Attraction Advisory Committee LE EDC 1-15-1 Partnership Meetings Economic Development meetings concerning the Southwest Riverside County region If you need any additional information or have any questions, please contact me at (909) 600-6066. Sincerely, Stevie Field Manager, Business Development Copy: Belinda Graham Robert Moran RATS RV NEW & USED SALES 1-800-773-8881 OR 909-849-2990 (SO. CALIF.) 4500 W. RAMSEY nway, Blythe, CA 92225 Fax 760-922-7160 CITY since 1924 BILLINGTON'S :omplete Auto, RV & Trailer Service "Springs • Brakes, Shacks, Carbs ling Tanks • Electrical Systems crater Repairs & Service • Air Bap Systems CATHEDRAL CANYON DR. CATHEDRAL CITY, CA 92234 (760) 321-2900 FANA'S LIGHTNING RV SERVICE & PAINT REPAIR 20 Maroon Town Drive t2, Indio, CA 92201 333-5660 or 760-409-6220 RV II Service Center Cab¢on Road, 760-342-2116 r VALLEY tation RV i Dillon Rd, 760-329-7913 THE INLAND EMPIRE BIG BEAR — Winter events: Wild Animal Valentines, Feb 14. Celebrate the Earth with art class presentation at the Moonridge Animal Park. There is a $5 materials fee. 909-584-1171 "Man About Town" concert, Mar 13. The loth annual concert presented by Soroptimist International of Big Bear Valley. Event held at the PAC. 909-866-4970 Chamber Maids Annual Fashion Show, Mar 17. Clothes from many of Big Bear's best merchants and a wonderful luncheon. 909-866-4607 TEMECULA — Winter Events: Certified Farmer's Market, Wed and Sat from Jan -Mar. The Farmer's Market at Promenade Mall on Wednesday mornings and in Old Town on Saturday mornings offers a true taste of pure America. Fresh and exotic fruits and vegetables, cheese, eggs, honey, bakery goods, and kettle corn are all available. In addition, there are a wide array of artists and crafters. The Promenade Mall market hours are 9am-Ipm; the mall is located at Winchester and Ynez Road. The Old Town Market hours are 8am-noon. This event is held at the Stage Stop Transportation Center at 6th and Old Town Front streets. Both events are free. 760-728-7343 Temecula Valley Winegrowers Winter Barrel Tasting, Feb 7-8. Indulge your senses... swirl, smell, sip and savor. Visit up to 18 winer- ies to sample wines aging in barrels or tanks, new releases and old favorites. Wines are paired with complementary food and stimulat- ing conversation in an intimate atmosphere. The event is held at all 18 wineries form 10am-4:30pm. Cost is $70 per person. 800-801-9463 Temecula's Good Old Days Car Show 2004, Feb 27-29.Old Town Temecula rumbles and roars with the sounds from over 800 classy chassis and street rods dur- ing the Temecula Car Show. During the classic weekend, hot rods, mus- cle cars, street rods, and vintage autos line the streets of Old Town Temecula. The weekend show will include a Friday evening car cruise, food, entertainment, a Show and Shine, and a barbecue and dance at the Stampede. Awards will be D r M N 200312004 73 W Q Ca L W 0 Z Z I N r Q Z Q 0 LL J presented on Sunday at 2pm. Friday's Car Cruise is held from 5-8pm; Saturday show hours are 9am-5pm and Sunday 10am-4pm. Admission to the car show is free. 866-ROD SHOW (763-7469) 805-773-9999 VICTORVILLE — The California Route 66 Museum features historic exhibitions that transport the visitor to the days when Route 66 was the Mother Road of the nation. The Contemp- orary Gallery features artwork related to Route 66 and American travel. The Research Library offers a collection of books, magazines and abstracts related to the historic road. Travel information (brochures, maps, points of interest, etc.) are available and the museum's gift shop offers several items, some of which are exclusive to the museum. The museum's changing exhibits include automotive history, the early pioneer trails, develop- ment of the highway and the rail- roads. The museum is located in Old Town Victorville at 16825 D St, between 5th and 6th Streets on Old Route 66 and is open Thurs- Mon from 10am4pm and Sun from I Iam-3pm. 760-951-0436 www.califrt66museam.org BIG BEAR — Moonridge Animal Park -Winter 2004 season. Welcome to the Home of the Grizzlies! ...also known as Big Bear Zoo. Meet the park's mother grizzly bear and her two grown-up cubs, 600-pound Harley and 400- pound Ayla. The zoo is also home to more than 150 birds and VISITOR INFORMATION CENTERS BIG BEAR LAKE Big Bear Chamber of Commerce 630 Bartlett Rd, 877-866-5253 HEMET HEMET VISITOR AND TOURISM COUNCIL See ad on papa 73 CAMPGROUNDS : RESORTS BIG BEAR LAKE Holloway's Marina & RV Park 398 Edgemoor Road, 909-866-5706 Photo by Laurie Rennie Bears Photo by laurie Rennie Grizzly Bear animals, representing 85 species, and is dedicated to the care and preservation of alpine and sub - alpine species. Animal Presentation: daily at noon. Gather around for a closer look as a keeper brings one of the animals out for a visit and enjoy an informative talk about the featured animal. Wildlife Feeding Tour, Sat and Sun at 3pm. Follow along as one of the keepers makes the rounds feed- ing the animals and takes time to share interesting facts and stories about each one. Winter hours: Mon -Fri: 10am-4pm, Sat -Sun: 10am-5pm, weather permitting. Admission is $4 for age 11 to adult; $3 for age 3-10; $3 for seniors age 60 and over; and free for children under age three. The park is located at 43285 Goldmine Drive in Big Bear Lake, AR S�� OWNER'S �MARINA TENNIS CLUBHOUSE SWIMMING & FITNESS & SPA CENTER v� POOLS & �`s TG MORE O'Tr h YON The Ultimate Recreatlonal Vehicle Resort ON THE LAKE AT THE SLOPES "Rental by Reservation" P.O. Box 1572, Big Bear Lake, CA 92315 e-mail: infoCdbinhearshores.cnm Fax:909-866-4132 in the San Bernardino National Forest. Directions: Turn south on Moonridge Rd. off of Big Bear Blvd. At the "Y" follow the Bear Mountain sign, bearing to the right. now be on Clubview Drive (if you contin- ue straight, bearing to the left, Photo by Laurie Rennie you will 771"berwoll remain on Moonridge.) At Bear Mountain Ski Resort, turn left onto Goldmine Drive. The Animal Park is located on the left side of the road. 909-584-1171 www.moonridgezoo.org ■ CHINO PRADO REGIONAL PARK 50 sites w/full hook-ups, 25 w/water & elect. for groups. 16799 Euclid Ave., Chino, CA 909-597-4260. CORONA IS TO HWY 91 &CORONA N GLEN IVY TOM'S FARM A RV,PARK \y. N T IP MESCAL CANYOt4% TO HOT SPRINGS LAKE LAKE GLEN IVY RV PARK 24601 Glen Ivy Road, Corona, CA 92883 Reservations 800-628-9044 or 909-277-4261 Secluded Canyon Location • Full Service Bar • Swimming • Restaurant • Store • Propane Dump Station • RV Club Facilities • Public Welcome Memberships Available • Lottery • Notary ❑ 74 RV Joumal DECEMBER 2003 / Associ.ation VOL. 27, NO. 12 $4.00 AMERICA'S MOST -READ MAGAZINE FOR STATE AND REGIONAL ASSOCIATIONS PeoplePlaces Places The California Judges Association, headquartered in Oakland, has selected Stanl Bissey as th organizat' executive Association Update Association executives on the move. Publisher's Letter 4 A special thanks and a look ahead. Rapid Response Form c Subscriptions and info the easy way. �7 Destination: Montana & Idaho Majestic mountains and verdant valleys greet groups meeting in these states. 6 Legal Matters Cleaning up yourgroup's bylaws.1S Q&A: Charles Allen The CEO of American Exhibition 14 Services on trade -show trends. Resource Directory Convention centers are the focus of this month's directory. 16 Publicly Speaking 18 How to craft your next speech. Meetings -Friendly Resorts These sites know what it takes to 4 create a successful gathering. mL New Technologies Keeping your information secure. 40 by Barbara Beckley The year-round Mediterranean climate, beautiful landscapes and resort atmosphere of California's two southern -most coastal counties —San Diego County and Orange County —have wowed visitors ever since the first Europeans set foot on their temperate shores in 1542. In the mid-20th century, Walt Disney chose Orange County's sunny citrus orchards as the location for Disney- land, while surfers discovered swells and sand from Huntington Beach to Imperial Beach so irresistible that a lifestyle was built around them. Booming San Diego County and Orange County supply enough resorts —many of them new —and convention centers to provide every service a meeting planner might need. In addition, there are five airports, miles of beaches, bustling marinas, gourmet dining and abundant shopping opportunities to accommodate every taste and interest. iLIauLLLLInLIJuLInlLrriJlnJlarlLnllnllul S29 P2 925 GLORIA WOLNICK TEMECULA CITY HALL PO EOX 9033 9 9 PRSRTSTD ANAHEIM: HAPPIEST MEETINGS ON EARTH U.S. POSTAGE PAID Every year, nearly one million attendees meet Pe Jt N..271 in Anaheim, lured by its world -class convention center, theme parks, top hotels with meeting facili- ties and easy access to Orange County's sports, beaches, shopping, dining and entertainment. (continued on page 41) TEMEGULA GA _ 2589—_ 033 A few miles north of the Mexican border, San Diego's Imperial Beach is one of Southern California's most popular surfing spots. SOUTHERN CALIFORNIA ple, and the Bed & Breakfast Inn at La Jolla has 15 guest rooms and space for executive sessions. DEL MAR, CARLSBAD & OCEANSIDE: WINNING CHOICES North of La Jolla, Del Mar has been a favorite seaside enclave ever since Hollywood stars began making the pil- grimage to take in thoroughbred horse racing. Today, the famous Del Mar Race Track is a perfect meeting site for "a day at the races" theme -event. The biggest meeting venue is the Del Mar Fairgrounds. Large consumer and trade shows will find its exhibit halls ideal: The Mission Tower build- ing offers 13,200 square feet of meet- ing space; the Exhibit Hall has 55,200 square feet of space; and the O'Brien Open Air Pavilion has 68,680 square feet of function space; there is also a 15,000-seat grandstand, 9,000-seat out- door arena and 550-seat theater. Del Mar hotels with meeting facilities include the L'Auberge Del Mar Resort & Spa, which overlooks the ocean and of- fers 120 luxury guest rooms and 14,000 square feet of indoor and outdoor meet- Activities In and around the Southern California wine reglon of Temecula Include golf at the recently expanded Temecula Creek Inn and gaming at the Pechanga Resort & Casino. ing space. The Hilton/San Diego -Del Mar, across from the fairgrounds, sports a fresh look following a recent refurbish- ment to its 15,000 square feet of meeting space and 257 rooms. Additional Del Mar hotels include the 221-room Doubletree/San Diego - Del Mar, which offers 6,000 square feet of meeting space, and the new 284-room San Diego Marriott Del Mar, which fea- lures 17 meeting rooms in 12,078 square feet. It's located a half mile from La Jolla Village and the beach. To find the 329-room Four Seasons Resort/Aviara and the Arnold Palmer — designed Aviara Golf Club, head to the Carlsbad coast. The Four Seasons' meet- ing facilities include a 12,000-square- foot Grand Ballroom, a 4,000-square- foot ballroom, a 2,300-square-foot conference room and eight additional meeting rooms suitable for executive and breakout sessions. Nearby, the 479-room La Costa Re- sort & Spa is expected to open a new 42,000-square-foot conference center by the end of the year. The center will include north San Diego's largest ball- room at 18,000 square feet. Remodeled guest rooms and a new spa and fitness center have already been completed as part of La Costa's $140 million rejuve- nation. The resort also features two 18- hole golf courses and 21 tennis courts. Legoland California is also found in Carlsbad. A 128-acre family theme park with more than 50 rides and at- tractions for ages 2 to 12, Legoland is ideal for off -site association gatherings of up to 650 people. Carlsbad meeting hotels include the Grand Pacific Palisades Resort & Hotel, with 90 guestrooms, 81 one- to three - bedroom condominiums and meeting space for up to 350 people. The Holiday Inn/Carlsbad by the Sea can accommo- date groups of up to 350; the 161-room Hilton Garden Inn/Carlsbad Beach welcomes up to 138 for meetings and the 145-room Courtyard by Marriott has meeting space for up to 70 people. Continuing north up the coast, the city of Oceanside boasts 3.5 miles'of Circle 234 on Rapid Response Form 52 AssocIAT1oN NEWS • DECEMBER 2003 Ass OCIATIONNEWS.COM .. V SOUTHERN CALIFORNIA wide, sandy beaches. A small craft har- bor and the world's longest pier are ideal for pre -event gatherings. The San Luis Rey Valley Conference Center & Gardens features 17,500 square feet of meeting space to accommodate up to 1,000 people in a theater setting and up to 500 for banquets. The lighted gar- dens surrounding the center can be re- served for group events. ESCONDIDO, RANCHO BERNARDO & FALLBROOK: LANDS OF OPPORTUNITY Inland, north San Diego County boasts some of Califomia's most luxuri- ous resorts and meeting facilities. In Es- condido, the California Center for the Arts features 19,000 square feet of con- vention and meeting space including a 1,500-seat concert hall and the 400-seat Center Theater. The flexible facility features eight different reception set- tings for up to 1,300 people and can ac- commodate up to 48 (8-foot by 10-foot) exhibit booths and up to 500 people for banquets. Escondido hotels with meeting fa- cilities include the 100-room Best West- em/Escondido, with meeting space for up to 100 people, and the 132-room Lawrence Welk Resort, with meeting space in its Greens Executive Confer- ence Center for groups of up to 100. The Doubletree Golf Resort in near- by Rancho Penasquitos has 173 guest rooms, a par-72 golf course, tennis courts and meeting facilities for up to 450. The 30-room Castle Creek Inn Re- sort & Spa is a good choice for board re- treats and other small meetings. In August, the 507-room Pala Casino Resort & Spa opened with a full -service spa, a 30,000-square-foot convention fa- cility with 17 meeting rooms, eight of which include outdoor patios, a 2,000- seat outdoor amphitheater and an in- door entertainment venue for up to 1,000 people. Catered events for up to 1,000 people can also be booked in the Pala Events Center. The resort is locat- ed 15 miles north of Escondido. Meeting planners will find many luxury resorts with meeting facilities in Rancho Bernardo, 25 miles north of San Diego. Up to 500 attendees can gather within the 15,000-square-foot indoor meeting space or 15,000-square-foot outdoor space of the 287-room Rancho Bernardo Inn. For high -end board re- treats and elite meetings, the Rancho Valencia Resort hosts events of up to 150 people; the resort offers 43 lavish Hotel Del Coronado In San Diego Is one of the city's 85 historic preservation sites. one- to three -bedroom villa -style suites, access to two prestigious golf courses and 20,000 square feet of indoor and outdoor meeting and banquet space and 18 tennis courts —Tennis Magazine recently ranked it one of the nation's best tennis resorts. Additional area meeting hotels in- clude the 209-room Four Points Shera- ton/Rancho Bernardo, which offers ex- panded meeting space for up to 150 people; the Radisson Suite Hotel/ Rancho Bernardo, with 177 suites and meeting rooms for up to 120 people; and the Morgan Run Resort & Club, which offers 89 guest rooms, meeting space for up to 225 people in a classic riding club atmosphere, 27 holes of championship golf and 11 tennis courts. The 140-room Quails Inn Hotel at Lake San Marcos Resort is San Diego's only lakefront resort and has versatile meeting space for up to 300. The 133-room Pala Mesa Resort, in Fallbrook, offers 17,600 square feet of indoor meeting space, 200 acres of out- door space, a championship golf course (lit by torches for night play with fluo- rescent golf balls), tennis and hiking. TEMECULA & ANZA BORREGO: TOASTING THE FUTURE Wine tasting, golf and resorts with meeting facilities make Temecula in the hills of north San Diego County a favorite for small to mid -sized associa- tion gatherings. Thornton Winery, one of 17 Temecu- la vineyards, features indoor meeting and event space for up to 80 people and outdoor space for up to 350 people. The expanded Temecula Creek Inn offers 130 guest rooms and more than 9,000 square feet of meeting space in- cluding the 4,000-square-foot Yula Ball- room. The inn's outdoor Players Plaza is suitable for breaks and pre -function activities. Nestled under the oaks, the 180-year-old "Stone House" on the re- sort's 27-hole championship golf course is a popular venue for sessions of up to 35 people. The inn's corporate challenge ropes course is also popular for associa- tion team -building exercises. For larger meetings, the Las Vegas - style, high-rise Pechanga Resort & Casino has 40,000 square feet of meet- ing and exhibit space. The hotel offers 522 guest rooms, seven restaurants and an 85,000-square-foot casino. Addition- al Temecula hotels with meeting space include the 176-suite Embassy Suites/ Temecula, with 3,200 square feet of meeting space. The 90-room Days Inn and the 70-room Ramada Inn each have 500 square feet of meeting space. And the Temecula Meeting Center can ac- commodate groups of up to 90 people. In Anza-Borrego Desert State Park, 90 miles south of Palm Springs, La Casa del Zorro Desert Resort offers 98 one -to four -bedroom casitas, deluxe and executive suites, golf, tennis and 7,700 square feet of meeting space for up to 250 people. Recent additions in- clude a climate -controlled wine room, expanded alfresco dining area and off - road eco-tours of the nearby park, lead by a naturalist. Nearby, the 44-room Palm Canyon Resort is a more casual meeting site for groups of up to 300 people. It features an RV park and is located close to several golf courses. SOUTHERN GLOW Whatever the size and goals of the meeting, or activity preferences of the attendees, Southern California's San Diego and Orange counties have just the right location. From its miles of beaches to its thrilling amusement parks, from historic missions to multimillion -dollar convention centers with the latest tech- nology, there are always spots in this sunny climate for the making of success- ful and enjoyable meetings. FOR FURTHER INFORMATION: For more information on any of the sites mentioned in this story, please send an e-mail to info®AssociationNews.com with your name, your organization and contact information. Please include a list of the sites in which you're interested. ■ PHOTO CREDITS: Pages 1 M, 49 a 50: William G. Hartshom/Photographic Compositions Pages 41 a 47: lent' Coyle/Jemn Photos Page 42: Disneyland Resort Pap M: Costa Mesa CVB Pages 50 boat, 5Y d 54: Ann ShepphlN 54 ASSOCIATION NEWS • DECEMBER 2003 AsSOC1ATIONNEWS.COM CITY ATTORNEY DIRECTOR OF FINANCE CITY MANAGER CITY OF TEMECULA AGENDA REPORT TO: City Manager/City Council FROM: William G. Hughes, Director of Public Works/City Engineer DATE: January 27, 2004 SUBJECT: Department of Public Works Monthly Activity Report RECOMMENDATION: Attached for City Council's review and filing is the Department of Public Works' Monthly Activity Reports for the month of December 2003. MOACTRPT CAPITAL IMPROVEMENT PROJECTS Monthly Activity Report December 2003/ January 2004 Prepared By: Amer Attar Submitted by: William G. Hughes Date: January 27, 2004 PROJECTS UNDER CONSTRUCTION 1. Children's Museum This project will construct a 7,500 square foot children's museum. 2H Construction has completed the structural repairs to the building shell. Fleming Construction, the original building shell contractor, and 2H Construction have both completed the work to the building shell and Public Works will be filing the Notice of Completions next. Sparks Exhibits and Environments is completing the tenant improvement modifications and will begin installing the Museum exhibits thereafter Public Works will not be monitoring the installation of the exhibits as TCSD is administering that contract. 2. Pechanga Parkway (Formerly Pala Road) Sound Wall Improvements Under this project, sound walls will be designed and constructed on the southwest side of Pechanga Parkway, from Rainbow Canyon Road to the Pechanga casino and on the northeast side along the residences just north of Loma Linda. Bullard Construction has nearly completed construction of the entire length of the sound wall from Masters Driver to Via Eduardo. After completion of the wall construction, the landscaping subcontractor will mobilize to the site and begin the restoration of the landscape improvements along Pechanga Parkway and in the rear yards of the individual homes. The project is on schedule at this time. 3. Rancho California Road Bridge Widening Over Murrieta Creek This project will widen Rancho California Road Bridge over Murrieta Creek 35 feet on the south and 15 feet on the north to provide four additional traffic lanes. The right and left bridge decks and closures area have been poured. Adjacent road widening is underway. Completion of the project is anticipated in the Spring of 2004 although the allowable working days extend into August of 2004. 4. Pavement Rehabilitation Program - FY 2002/ 2003 The project involves removing and replacing the pavement in the two westbound lanes of Rancho California Road between Margarita Road and Meadows Parkway. R. J. Noble started the work on 8/08 and substantially completed it on 10/02/03. All punchlist items were completed; all invoices were submitted. There were two change orders in total. Acceptance of construction of this project will go to City Council upon receipt of the Maintenance Bond and Contractor's affidavit. 5. John Warner Road Assessment District Under this project an assessment district was formed. This district includes the construction of street and storm drain improvements in the John Warner Road area. Project continues to be delayed due to utility relocation issues. As of 12/31/03, all utilities with the exception of Verizon have been 1 R:\MonthlyActivityReport\CIP\2004\December- January.doc relocated. Verizon relocation work is underway. We anticipate completion the week of 1/19/04, at which time roadway work is expected to begin. Expected duration of remainder of project once utility relocation is complete i s two months. Project completion is anticipated in April 2004. 6. Rancho California Road Widening & Median Modifications East of Ynez Road The project will include the closing of the two median openings on Rancho California Road in front of the Town Center, while lengthening the left turn lanes at Ynez Road, Town Center Drive, and Via Los Colinas to improve traffic circulation. In addition, a dedicated right turn lane will be added on the eastbound direction on Rancho California Road atYnez Road. Because of utility delays, the contract was suspended effective 11/20/03 in order to avoid roadway work during the holiday season. Work resumed on 1/5/04, only to discover another utility conflict (Edison). Work (but not contract) was suspended on 1/8/04. It will resume when Edison conflict is resolved, which is expected by the week of 1/19/04. PROJECTS BEING ADVERTISED FOR BIDS NONE PROJECTS IN DESIGN 1. Pechanga Parkway (Formerly Pala Road) Improvements — Phase II (SR 79 South to Pechanga Road) This project will widen Pechanga Parkway (formerly Pala Road) to its ultimate width from the Pechanga Parkway Bridge to Pechanga road. The City is working with Caltrans' Local Assistance and City's Environmental Consultant to expedite the environmental approval process. The Preliminary Environmental Document Classification (NEPA) of the project has been determined to be an "Environmental Assessment" (EA). Required technical studies (involving Federal action) will be included in the EA. The Planning Department completed Addendum No. 3 to the Wolf Creek EIR and the Notice of Determination for the project. The Addendum and NOD were needed to satisfy all CEQA requirements for the project. Corps of Engineers is requiring that the City process an individual permit in addition to a nationwide permit for the Wolf Valley Creek Channel. The consultant has revised the plan and profile to meet the Corps requirements. The City will return checkprints to DMJM+HARRIS when all of the street plans/specifications/utility companies' comments are completed. This project will be divided into two stages. The first stage is to construct the storm drain triple box culvert and the channel improvements north of Loma Linda. Construction of this stage is scheduled for Winter 2004. The second stage will construct the remaining street improvements and drainage structures. Construction of this stage will start once the first stage is completed. 2. Pechanga Parkway Storm Drain Improvements — Phase II This project will construct the storm drain triple box culvert and the channel improvements north of Loma Linda. As part of this stage the entire Pechanga Parkway, Phase II project will be environmentally cleared in accordance with the California Environmental Quality Act (CEQA). The City has completed the legal descriptions and plats needed to transfer Right of Way to RCFC & WCD for maintenance of the storm drain system. The City submitted a design/construction 2 R:\MouthlyActivityReport\CIP\2004\Dmember- ]auuary.doc agreement to RCFC & WCD for their review and approval. The agreement included an overall right of way map and irrevocable offers of dedications with associated legal descriptions and plats. RCFC & WCD requested that changes be made to the plans prior to their approval. The consultant will resubmit to RCFC & WCD the week of January 19, 2004. RCFC & WCD has promised a quick plan check and approval schedule per the City's request. 3. Temecula Library A full service library, approximately 34,000 square feet in area, will be designed and built on Pauba Road, just west of Fire Station #84. This project will provide the community with library resources and services. A separate parcel has been created for the library for bond purposes. The City was approved for funding by the State on October 28, 2003. TCSD will coordinate the submittal of plans between the architect and the State. Public Works will take the lead on all utility issues, bidding, and construction management. The various utility issues are being addressed, i.e. services, protection, relocation.. Etc. The project will be advertised for bids once the plans are approved by the State and all issues are resolved. 4. Pauba Road Improvements — Phase II (Margarita Road to Showalter Road) This project will widen Pauba Road from Showalter to just west of Margarita Road to its ultimate width. The City has reviewed the 100% Design Plans submitted by the consultant. Specifications are under review. Plans were sent to all utilities and utility issues are being addressed. Environmental documents have been finalized by the City's Planning Department. The public comment period ended December 11 and there was one comment from MW D, which staff already addressed. Work is being coordinated with the library project, which resumed since State funds have been secured. The City will approve a contract to design the Pauba Road Waterline Extension for the library on February 10, 2004. 5. Murrieta Creek Bridge - Overland Drive Extension to Diaz Road On -hold. This project will entail alignment studies and the design of an extension of Overland Drive, westerly to Diaz Road, which includes a new bridge over Murrieta Creek. The project includes the widening of Overland Drive from Jefferson Avenue to Commerce Center Drive, and the extension of Overland Drive across Murrieta Creek to Diaz Road. Staff prepared an amendment to the original agreement for the PS&E. Council approved the amendment that included a scope of work to complete the P.S. & E. The kick-off meeting was held and the design is on -hold until further notice. 6. Landscaping and Sidewalk On SR 79 South (Old Town Front Street to Pechanga Parkway) The project consists of the design and construction of new sidewalk, irrigation, and landscaping along State Route 79 South between Old Town Front Street and Pechanga Parkway. Design plans (PS&E) are 70% complete. Landscape plans have been reviewed by Caltrans and the City. The civil plans have been reviewed by City. Rancho California Water District identified a recycled water vent to be removed under the project via reimbursement. City responded to comments by CA Sunset HOA on the proposed landscape maintenance agreement. 7. Temecula Sports Complex A new 40+ Acres sports complex will be built at the corner of Pechanga Parkway and Deer Hollow Way. The City Council approved the Conceptual Master Plan of the project and funding at the January 14, 2003 meeting. 90% complete project plans were submitted this month and is currently 3 R:\MonthlyActivityReport\CIP\2004\December- January.doc under City review. Coordination efforts with the developer and utility companies are continuing. 8. Bridge Barrier Rail Upgrade, Rainbow Canyon Road over Pechanga Creek/Del Rio Road over Empire Creek This project will replace the existing barrier rails of the Rainbow Canyon Bridge over Pechanga Creek and the Del Rio Road Bridge over Empire Creek Project plans and specs are 100% complete and are ready to bid. Caltrans headquarters reviewer requested additional information which was provided on November 3rd. The project is waiting for Caltrans construction authorization. 9. Fire Station -Wolf Creek Site A fire station will be built at the Wolf Creek Site. The Plans have been approved with the exception of the grading plans. Since the coordination meeting that was held on 11/13/03, no progress has been made. Standard Pacific Homes (SPH), desirous of changing the design of the station, was to meet with Planning and offer proposals to do so. An informal meeting discussing the matter was held on 1/8/04; SPH is to present architectural renderings reflecting the design changes to Planning. The submittal date is unknown. 10. Vail Ranch Park (Near Pauba Valley School) -Add Amenities This project will add amenities, including play equipment, to the recently annexed Vail Ranch Park. RHA Landscape Architects/Planners Inc. is the design firm. Final design documents were resubmitted to the City and final review is complete. Mylars will be submitted. The specifications have been prepared and are being reviewed. The City Council granted authorization to advertised for bids on November 25, 2003 and the project will be advertised during the next reporting period . 11. Murrieta Creek Multi Purpose Trail This project will build portions of the equestrian and bike trails along Murrieta Creek within City limits. The City has received a federal grant of $1,214,000. Caltrans has given the City the "Authorization to Proceed with Preliminary Engineering." We are working with US Army Corps of Engineers (USACOE) and Riverside County Flood Control to coordinate the trail design with the Murrieta Creek Improvement project. A meeting was held on Dec. 16, 2003 to discuss the environmental issues and a follow-up Field Review Meeting with ACOE is scheduled for Jan. 27, 2004. 12. State Route 79 South Medians Under this project medians will be constructed on State Route 79 South within the City of Temecula limits. The City Council approved a design agreement with Project Design Consultants (PDC) on May 27, 2003. Under this project medians will be constructed on State Route 79 South within the City of Temecula limits. PDC has submitted the list plan check and it is being reviewed by the City. 13. Guardrail Installation and Replacement On Rainbow Canyon Road In this project, old guardrails will be replaced and new guardrails will be installed in needed locations on Rainbow Canyon Road within the City of Temecula. City signed and forwarded the contract to Tetra Tech, Inc. for signature. 4 R:\MonthlyActivityReport\CIP\2004\December- lanuary.doc 14.Old Town Southern Gateway Landscaping Under this project, 10,000 square feet remnant parcel west of Front Street, which was created by the realignment of First Street, will be landscaped. Project plans and specifications are complete. Advertisement is pending the research on the availability of State funding. 15. Rancho California Road Widening, Old Town Front Street to 1-15 (Southside) This project will provide a right turn lane for southbound 1-15 motorists and explore the possibility of providing a dual left turn lane from westbound RCR to southbound Front Street. Alternatives study is complete with City to decide on a preferred alternative. 16.Old Town Community Theatre This project will construct a 20,000 square foot community theater complex and refurbishes the existing Mercantile Building. We are in the process of acquiring Fourth Street right-of-wayfor utilities and access. We are awaiting Army Corps 404 permit although they have verbally committed to granting one. Construction bids were opened on January 14th.The low bid was Tovey Schultz with a bid of $7,168,000. Award consideration is scheduled for the 2/10/04 Council Meeting. 17. Fire Station - Northeast Site (Roripaugh Ranch) This project will construct a new fire station in the north part of the City. Amendment of the design agreement, for final design, was approved at the 6110/03 Council meeting. The timing of the station will be impacted by the developer's ability to provide finished street grades, finished site grading and site utilities. The plans will be submitted for third plan check the week 1/19/04. The developer has agreed to provide site specific geotechnical report and perform the mass, rough and final grading of the site. 18. Jefferson Avenue Pavement Rehabilitation - Phase II This project will rehabilitate Jefferson Avenue from approximately 650 ft south of Overland Dr. to Rancho California Rd. The rehabilitation will include pavement overlay and road/driveway reconstruction. City Council approved the design contract on 09/23. Kick-off and progress meetings were and the City's direction to AEI is to design a complete reconstruction of the road within project limits. AEI is currently designing 70% plans and their next submittal is expected on 01/27/04. 19. Main Street Bridge Over Murrieta Creek (Replacement) New Project. This project will replace the existing Main Street Bridge over Murrieta Creek. Simon Wong Engineering (SWE) was selected as the design consultant. The design contract was approved at the 1/13/04 City Council meeting. The Kick-off meeting between SWE and CIP is to be held the week of 1/26/04. Staff is also preparing an application for Highway Bridge Replacement and Rehabilitation (HBRR) funds. 20. Diaz Road Realignment Under this project, Diaz Road will be realigned to Vincent Moraga Road at Rancho California Road. Business Park Drive will be a T-intersection at Diaz. The project is on -hold, except for the two traffic signals at Diaz Rd. & Rancho Way and Business Park & Rancho California Road. Right of Way acquisition process is ongoing. Plans for the two signals are being finalized. 5 R:\MonthlyActivityReport\CIP\2004\Dmember- January.doc 21. Winchester Road Widening Between Enterprise Circle and Jefferson This project will widen Winchester road between Enterprise Circle and Jefferson Avenue. Itwill also add a right turn lane from Eastbound Winchester to Southbound Jefferson, starting at Enterprise Circle. In-house design continues. Right-of-way plats and legals have been prepared and the acquisition process is underway. Offers were sent out to the affected property owners on 08-05-03. Median placement on Jefferson Avenue is under review. A second workshop with the business owners was held on 1/20/04. Staff recommendation will be presented to the Traffic Safety Commission next month. 22. Bus Bench Upgrades Under this project, bus benches and shade structures will be installed and existing ones will be upgraded at various locations. Project research on locations of current bus stops, existing bus bench/shade structures, bus bench/shade structure costs and RTA routes is complete. Bus bench/shade structure design and location options were reviewed and a report with recommendations was prepared and is being reviewed by management. Beginning to implement these new benches will start during the next period 23. Traffic Signal Installation — Citywide Under this project, traffic signals will be installed on Meadows Parkway at La Serena and at Rancho Vista. Staff met with representatives of Temecula Valley Unified School District on November 20, 2003, to obtain their input on the installation of the traffic signal at the intersection of Meadows Parkway and La Serena. Thereafter, a preliminary plan was forwarded to the Traffic Division for approval. Project plans are being designed in-house and are approximately 30% complete. PROJECTS IN THE PLANNING STAGE 1. 1-15/ SR 79 South Interchange -Project Study Report (PSR) This project will modify the 1-15/ SR 79 South Interchange to accommodate projected future traffic. The City will proceed with the modified alternative #5. The draft Project Study Report was submitted to Caltrans and the City for review and comments on April 7, 2003. The City received Caltrans comments on May 22, 2003. The City's responses to the comments were sent back to Caltrans on June 3, 2003. The latest FHWA and Caltrans comments are currently being addressed with PSR resubmittal scheduled for the end of November. A meeting to discuss the final comments with Caltrans is scheduled for 1/27/04. 2. French Valley Parkway Overcrossing and Interchange, Project Report (PR), Plans Specifications, and Estimate (PSBE) Preparation This project will construct an interchange between Winchester Road Interchange and the 1-15/1-215 split. The consultant continues to work on the Project Report. The Value Analysis session has been completed. Value Analysis report is currently under review. In addition, this project was chosen to be the Federal Highway Administration's pilot program to accelerate projects. The program is called Accelerated Construction Technology Transfer (ACTT Workshops related to this program were held in December. Comments from that workshop are being addressed. The purchase of the Murrieta Auto Mall property is complete. We are also continuing to pursue the acquisition of a number of 6 R:\MonthlyActivityReport\CIP\2004\Dmember- January.do properties to protect them from development. 3. City Maintenance Facility and Corporate Yard Under this project, an expansion of the maintenance facility will be built on the property adjacent to City Hall. Proposal Review and Interview process Complete. Staff is negotiating design contract with Richard Brady & Assoc. 4. Alignment Study for Murrieta Creek Bridge Between Winchester Road and Temecula City Limits and Diaz Road Extension This study will determine the alignment and location of the Murrieta Creek crossing between Winchester Road and the northern City Limits. In addition, the study will be combined with the Diaz Road Extension alignment study and design. Coordination with the City of Murrieta, Riverside County Flood Control and Army Corps of Engineers is necessary. The Consultant and Staff met with Riverside County Flood Control to discuss possible alignments. The consultant is currently awaiting data from Riverside County Flood Control in order to complete the work on the first draft of the alignment study. Staff has yet to receive the data. PROJECTS THAT ARE SUSPENDED OR ON -HOLD 1. Santa Gertrudis Bridge Widening at 1-15 This is Phase II of the Southbound Auxiliary Lane project at the southbound exit ramp for Winchester Road. This project will widen the 1-15 southbound exit -ramp at the Santa Gertrudis Creek Bridge to provide an additional lane on the exit ramp just north of Winchester Road. Staff is revisiting the merits of this project in light of the Project Study Report for French Valley Parkway Interchange. The study shows that this bridge may have to be removed in the future to accommodate the new Interchange. 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SIGNS A. Total signs replaced B. Total signs installed C. Total signs repaired II. TREES A. Total trees trimmed for sight distance and street sweeping concerns III. ASPHALT REPAIRS A. Total square feet of A. C. repairs B. Total Tons IV. CATCH BASINS A. Total catch basins cleaned V. RIGHT-OF-WAY WEED ABATEMENT A. Total square footage for right-of-way abatement VI. GRAFFITI REMOVAL A. Total locations B. Total S.F. VII. STENCILING A. — 0 - New and repainted legends B. 875 L.F. of new and repainted red curb and striping 235 16 54 29 4,222 55 297 600 14 825 Also, City Maintenance staff responded to 39 service order requests ranging from weed abatement, tree trimming, sign repair, A.C. failures, litter removal, and catch basin cleanings. This is compared to 34 service order requests for the month of November, 2003. The Maintenance Crew has also put in 148 hours of overtime which includes standby time, special events and response to street emergencies. The total cost for Street Maintenance performed by Contractors for the month of December. 2003 was 34 204.84 compared to 56 503.66 for the month of November. 2003. Account No. 5402 $ 11,860.00 Account No. 5401 $ 21,024,84 Account No. 999-5402 $ 1,320.00 cc: Ron Parks, Deputy Director of Public Works Ali Moghadam, Senior Engineer - (CIP/Traffic) Greg Butler, Senior Engineer - (Capital Improvements) Amer Attar, Senior Engineer - (Capital Improvements) Jerry Alegria, Senior Engineer - (Land Development) R1MAINTAINIMOACIRM2003-20 OECEMBER.03 K O LL U V LL� QJ F m N tO N N O O O O O O q q N N 6 m m N O m O W O n O N Q n W W O m O d OO Oi O W m m N q N N O m O N m O m O M N N W W Itpp pN N d W iF m q O O O q m N 0 m m N d m ON n N N O W N O O n Na O O Q O O N O Ow. O O O O O m O HU c c o �q of d ro m ov v+m o od d vd m v N d q n o y m N W m n W n N m e vi a e: m ei ei m r ui ui ULLW y N N H q NN qq y q qN q M q O J = M or K 0 W o m p o O O d O o O o N O r o o O N w n Q Q n m m m o O m m o O m O O H LL N N O O q q Oi Q O d O W O O h O N n O OO n m t0 W O N fG N O m O W N d N O m N O m ' m m m N q N N N N N H m q N m ❑' ❑ m M N N O w ~ N d O O O O O O O m N N d O O N O n K m m W o e O O o O 0 O o O W e W O m n th m m O n O o O m N e O m O ❑ O N q q q q h d O m a 1a� q m N LL IOW mm Q Nd m W q q$ q W q O❑ U N m d p ❑ N d N 0 N m Y r o � J 3 W O O U O N m O O O O m m O O O Q O n O' O N n W O O O n O t+Nl Z O Oq N n N m ty O p C N OO O Is w °p y q m O O LL W N q q N W q N q H N q O U ❑ n N n m 3E� oz U f'• U m O O O O W m O O O m O N O m O O m N O O O O � O O p m O O O fV O O th m O th C I� M O G Ol O q K po N h w fh q O MH N N qw n N qp n q q W H O U ❑ m m yl o o m m C m N O W N ^ P m n M N Y� o e p ro O J F m 300 U m p m E L q t W N C y ~ N q Y q 20 U Z. LL O Y q J R J O ❑ m m LLO W LL U y LL W L m �q1 Z O H W m O J O W N y F V�1 tq H W y U i W j W w J H E O 2 M LL Z W H JJ f W F W U 3 Q Y J LL a W O ❑ W O W W C 41 W w O = W 3 ¢ Z LL < V W 0 0 z w x w o m N N w Z US f0 a Z y 1'W�' LL D' OF O w W J a o 0 N U0 Y N O 3% W } ZUZ <U Z m H LL Z a LU F- Q16 W } Mom VN c6m � �O� T �00 NO O Mi O mryN Cc00 V m N r N N N OJ o6 N r M M M N N r N ? H3 TOT f0 N N aa O W V O r (O M O O M N O O r m n m O r N M O T r N V f f0 9s{ N N _ r y0 N O� m o V m N O r�0]NMW Nr N ri of N N N O } m m N m N N 0 NON o o r v M c O f O r M 0 0 W T t n N c 0 0 O N O ry N N M O O m O M N �n rn v W N m n CM U W » 0 'SOOT �00 VOO OO MMNONOOOAW f0 (O r M O O M N- r O? W m O O O o N w cq W ch A m N C 9 O O Z MOO _ M O � O m ONO 0 T N Wc0 r O O O N OM N N r M VN r W VrNO O V 0 N m M N N M N r N O O O r 000 0- 0 00 Ll)- O O M W O < O O O N tM') st OM fD W m OK M d N T N W f H a W y N 00 OOO 000 00 V N V N T N O O O MO fOOOONW N- N l c 0 OM OM N V t~/1 7 N U' crnn � Q N OOa 000 OOO 00 N NMMoO 0 <D N M O O O M th M } N N 609 ON N m m J � � N 7 � U W 0 Z W coy OC� y w Q. U m �' J w m cy f li Z Q�3-�c 0U10O co ycTy FZ T yO E E y� a O Z0 o woa- EO�o E0 U Z aLUm m 0 0 0 O O p } of rn m O m R r 0E 05 O U U H 5 (A (n H F F F H K F 5 N U H C' Z Q co C7 1— STREET MAINTENANCE CONTRACTORS The following contractors have performed the following projects for the month of December, 2003 DATE DESCRIPTION TOTAL COST SIZE ACCOUNT STREET/CHANNELBRIDGE OF WORK CONTRACTOR: RENE'S COMMERCIAL MANAGEMENT Date: 12/23/03 CITYWIDE TRASH REMOVAL AND WEED ABATEMENT FROM CITY R.O.W. It 5402 TOTAL COST $ 3,500.00 CONTRACTOR: BECKER ENGINEERING Date: 12/03 UPPER AND LOWER REMOVE SILT & DEBRIS, REINFORCE SLURRY JEDEDIAH SMITH CHANNEL AROUND RIP -RAP, REPAIR DETENTION PONDS # 5401 TOTAL COST $ 10,490.34 Date: 12/03 1) MARGARITA ROAD 1) REPAIR GATE TO RETENTION POND # 5402 2) NICHOLAS ROAD 3) CITYWIDE 2) CONSTRUCT 500 L.F. 6" BERM 3) A.C. SAW CUTTING FOR CITY CREW TOTAL COST $ 8,360.00 CONTRACTOR: MONTELEONE EXCAVATING Date: 12/03 CITYWIDE SANDBAGGING AND EROSION CONTROL ON CITY LOTS # 5401 TOTAL COST $ 10,534.50 Date: 12/11/03 SERVICE LEVEL "R" AREAS GRADING OF ALL DIRT ROADS IN SERVICE LEVEL"R"AREAS # 999-5402 TOTAL COST $ 1,320.00 TOTAL COST ACCOUNT #5401 $ 21,024.84 TOTAL COST ACCOUNT #5402 $ 11,860.00 TOTAL COST ACCOUNT #99-5402 $ 1,320.00 R:WMA AIM GACTRPI 2M 2W OECEMBER.03 CITY OF TEMECULA DEPARTMENT OF PUBLIC WORKS ROADS DIVISION ASPHALT (POTHOLES) REPAIRS MONTH OF DECEMBER, 2003 DATE LOCATION SCOPE OF WORK S.F. TOTAL TONS 12/01/03 RANCHO VISTA AT EL GRECO A.C. OVERLAY 550 j 12/01/03 RAINBOW CANYON ROAD A.C. OVERLAY 330 5.5 12/02/03 JEFFERSON N & S/O CALLE CORTEZ A.C. OVERLAY 1,016 4 12/03/03 JEFFERSON BTWN. OVERLAND & RANCHO CALIF. ROAD FILLED POTHOLES 238 3.5 12/08/03 DEL RIO / JEFFERSON A.C. OVERLAY 361 3.5 12/09/03 MILANO A.C. OVERLAY 192 2.5 12/15/03 NICHOLAS AT JOSEPH ROAD R&R A.C. 240 6.5 12/16/03 NICHOLAS AT JOSEPH ROAD R&R A.C. 228 6.5 12/17/03 WINCHESTER AT DIAZ R&R A.C. 473 11 12/18/03 WINCHESTER AT DIAZ R&R A.C. 288 8 12/22/03 CITYWIDE POTHOLE REPAIR REPAIR POTHOLES A.C. 224 2.5 12/23/03 CITYWIDE POTHOLE REPAIR REPAIR POTHOLES A.C. 38 1.5 12/31/03 CITYWIDE POTHOLE REPAIR REPAIR POTHOLES A.C. 44 TEMP A.C. TOTAL S.F. OF REPAIRS 4,222 TOTAL TONS 55 R.WAINTAINIWKCMPLTDWSPHALT.RPRW3.B3 ECEMBER CITY OF TEMECULA DEPARTMENT OF PUBLIC WORKS ROADS DIVISION CATCH BASIN MAINTENANCE MONTH OF DECEMBER, 2003 DATE LOCATION WORK COMPLETED 12/01/03 CITYWIDE CLEANED & CHECKED 33 CATCH BASINS 12/02/03 AREA #4 CLEANED & CHECKED 18 CATCH BASINS 12/03/03 AREAS #3 & #4 CLEANED & CHECKED 14 CATCH BASINS 12/08/03 CITYWIDE CLEANED & CHECKED 44 CATCH BASINS 12/11/03 AREA #3 CLEANED & CHECKED 16 CATCH BASINS 12/15/03 AREA #4 CLEANED & CHECKED 44 CATCH BASINS 12/16/03 AREA #4 CLEANED & CHECKED 20 CATCH BASINS 12/17/03 AREA #4 CLEANED & CHECKED 23 CATCH BASINS 12/22/03 CITYWIDE CLEANED & CHECKED 12 CATCH BASINS 121/29/03 CITYWIDE CLEANED & CHECKED 20 CATCH BASINS 12/30/03 CITYWIDE CLEANED & CHECKED 53 CATCH BASINS TOTAL CATCH BASINS CLEANED & CHECKED 297 R:WAIWAIMWKCMPLEIDICATCHBASW3.NMECEMBFR 03 CITY OF TEMECULA DEPARTMENT OF PUBLIC WORKS ROADS DIVISION GRAFFITI REMOVAL MONTH OF DECEMBER 2003 DATE LOCATION WORK COMPLETED 12/01/03 TARGET CENTER REMOVED 15 S.F. OFGRAFFITI 12/04/03 4T" STREET AT OLD TOWN FRONT STREET REMOVED 125 S.F. OF GRAFFITI 12/05/03 VAIL RANCH PARKWAY AT CINON REMOVED 20 S.F. OF GRAFFITI 12/08/03 6T" STREET ALLEY REMOVED 40 S.F. OF GRAFFITI 12/08/03 TARGET CENTER REMOVED 3 S.F. OF GRAFFITI 12/08/03 EDWARDS THEATER REMOVED 2 S.F. OF GRAFFITI 12/09/03 MARGARITA AT WINCHESTER REMOVED 25 S.F. OF GRAFFITI 12/11/03 PUJUL REMOVED 100 S.F. OF GRAFFITI 12/11/03 RANCHO CREEK APARTMENTS REMOVED 150 S.F. OF GRAFFITI 12/11/03 6T" STREET AT FRONT STREET REMOVED 120 S.F. OF GRAFFITI 12/11/03 6T" STREET ALLEY REMOVED 30 S.F. OF GRAFFITI 12/12/03 LIEFER ROAD BRIDGE REMOVED 35 S.F. OF GRAFFITI 12/22/03 TOWER PLAZA REMOVED 40 S.F. OF GRAFFITI 12/30/03 EMPIRE CREEK AT YNEZ E/S REMOVED 120 S.F. OF GRAFFITI TOTAL S.F. GRAFFITI REMOVED 825 TOTAL LOCATIONS 14 R]MAINTAJMWKCMPLTMGRAFFITIVULY 2003-JUNE 20 DECEMBER03.DOCDECEMBER 03 O O O O O O O O O O T co N f0 N et M N � C� O M M V1 X V) I V) r, 7t Itt 7 N N N I N m -y — M 1� N 00 N Vl 1p Op 00 N V �D cn - h t- Vi o0 00 � V o0 7 69 69 Hi 69 69 69 Hi fq 69 69 fA Fq U w O Z h U O H a w H O LL Q a N J 7 T w Z_ Q } U a x a a m w LL Z a O h b M O y � 'fir N 01 fA w � U U h — M f- lD W T � y ao�w a C)Za s` F� F a 3 CITY OF TEMECULA DEPARTMENT OF PUBLIC WORKS ROADS DIVISION SERVICE ORDER REQUEST LOG MONTH OF DECEMBER, 2003 DATE REC'D LOCATION REQUEST DATE WORK COMPLETED 12/01/03 PAUBA ROAD AT BUTTERFIELD STAGE ROAD DEBRIS PICK-UP 12/01/03 12/01/03 29751 DON CREST CIRCLE SIGN REPAIR 12/O1/03 12/01/03 VIA NORTE AT CALLE PI1VA COLADA SIGN REPAIR 12/01/03 12/01/03 PAUBA ROAD AT BUTTERFIELD STAGE ROAD DEBRIS PICK-UP 12/01/03 12/01/03 30027 MILANO ROAD A.C. REPAIRS 12/02/03 12/02/03 BUTTERFIELD STAGE PARK DEBRIS PICK-UP 12/02/03 12/02/03 40640 CALLE MADERO DRAINAGE CLEANING 12/02/03 12/04/03 RANCHO CALIFORNIA ROAD AT CITY LIMITS LITTER REMOVAL 12/04/03 12/04/03 30876 BARDMOOR DRIVE TREE TRIMMING 12/04/03 12/04/03 33156 CALLE MIRA COPA S.N.S. DOWN 12/04/03 12/04/03 44728 LORRAINE DRIVE SNS DOWN 12/04/03 12/05/03 MARGARITA N/O DE PORTOLA W-41 DOWN 12/05/03 12/05/03 MARGARITA AT VERDE LANE DEBRIS PICK-UP 12/05/03 12/05/03 42681 LOMA PORTOLA DRIVE S.N.S. QUESTION 12/05/03 12/08/03 44829 TROTSDALE DRIVE EROSION ISSUE 12/08/03 12/09/03 MARGARITA AT WINCHESTER DEBRIS PICK-UP 12/09/03 12/10/03 40977 PROMENADE HILLS TREE TRIMMING 12/10/03 12/10/03 MARGARITA AT WINCHESTER SIGN DOWN 12/10/03 12/10/03 42200 MAIN STREET RODENT CONTROL 12/10/03 12/12/03 45586 CLASSIC WAY TREE REMOVAL 12/12/03 12/12/03 41126 CHARDONNAY HILLS ROOT PRUNING 12/12/03 12/16/03 45664 HOPACTONG DRAIN CLOGGED 12/16/03 12116103 41824 VIA VASQUEZ TREE LIMB DOWN 12/16/03 12/19/03 31530 LA SERENA DEBRIS PICK-UP 12/19/03 12/19/03 42403 CARINO PLACE TREE DYING 12/19/03 R9MAIWAIMN KCOMPLTD�ORS\R3-M4 DFCEMRFR 01 DATE REC'D LOCATION REQUEST DATE WORK COMPLETED 12/22/.03 30318 VIA VALLE VERDE SIGN REPAIR 12/22/03 12/23/03 32276 PLACER BELAIR TREE REPLACEMENT 12/23/03 12/24/03 RANCHO VISTA ROAD BARRIERS KNOCKED DOWN 12/24/03 12/25/03 YNEZ AT LIBRARY TREE DOWN 12/25/03 12/26/03 41630 WINCHESTER TREE DOWN 12/26/03 12/26/03 32567 VALENTINO WAY MUD IN ROAD 12/26/03 12/26/03 41630 WINCHESTER TREE DOWN 12/26/03 12/29/03 31244 PAUS DRIVE TREE REMOVAL 12/29/03 12/29/03 RANCHO CALIFORNIA ROAD AT MEADOWS SIGN DOWN 12/29/03 12/29/03 RANCHO CALIFORNIA ROAD AT MARGARITA SIGN DOWN 12/29/03 12/29/03 30361 VIA BRISA TREES DYING 12/29/03 12/29/03 INDIAN SUMMER ROAD NO ROAD GRADING 12/29/03 12/30/03 4T" AT MERCEDEES MUD IN ROAD 12/30/03 12/30/03 40998 PROMENADE CHARDONNAY HILLS TREE BUTCHERED 12/30/03 TOTAL SERVICE ORDER REQUESTS 39 R:WiA1NTAIMW RKCOMPLTMSORS\03-W MECEMBER.03 CITY OF TEMECULA DEPARTMENT OF PUBLIC WORKS ROADS DIVISION SIGNS MONTH OF DECEMBER, 2003 DATE LOCATION WORK COMPLETED 12/01/03 27999 JEFFERSON REPLACED R-2 " 40' 12/01/03 28106 JEFFERSON REPLACED W-41 12/01/03 DEL RIO AT JEFFERSON REPLACED W-41 12/01/03 VIA NORTE AT CALLE PINA COLADA REPLACED W-17 12/02/03 AREA #3 REPLACED 20 S.N.S. 12/02/03 CITYWIDE REPAIRED 8 SIGNS 12/02/03 COSMIC AT SANTA CECILIA REPLACED R-1 12/03/03 OVERLAND AT COSTCO REPLACED R-7, "K" MARKER 12/05/03 CAMINO RUBANO AT VAIL RANCH PARKWAY REPLACED S.N.S. 12/05/03 MARGARITA N/O DE PORTOLA REPLACED W-41 12/05/03 RANCHO CALIFORNIA ROAD @ BUTTERFIELD STAGE ROAD REPLACED I DELINEATOR 12/08/03 S/O LOWER 79 AT BUTTERFIELD STAGE ROAD REPLACED 3 DELINEATORS 12/08/03 RANCHO VISTA W/O MIRA LOMA REPLACED W-41 12/08/03 ARA #3 REPLACED 56 S.N.S. 12/09/03 PAUBA W/O STATION #84 REPLACED SW 21-B 12/09/03 AREA #3 REPLACED 22 S.N.S. 12/10/03 AREA #3 REPLACED 10 S.N.S. 12/10/03 AREA #3 REPAIRED 16 SIGNS 12/10/03 AREA #3 REPLACED 42 S.N.S. 12/11/03 MARGARITA AT HONORS REPLACED W-41 l2/11/03I NIGHTHAWK AT VAIL RANCH REPLACED R-1, SNS 12/11/03 MARGARITA AT LOWES REPLACED R-7, 1 DELINEATOR 12/11/03 BUTTERFIELD STAGE ROAD / WINCHESTER REPLACED 8 DELINEATORS R:WAINTAIMWKCMPLTD6IGNS\03.04 ECEMBER DATE LOCATION WORK COMPLETED 12/11/03 CITYWIDE REPAIRED 10 SIGNS 12/15/03 RANCHO CALIFORNIA ROAD @ BUTTERFIELD STAGE ROAD REPAIRED 1 DELINEATOR 12/15/03 NICHOLAS AT WINCHESTER REPLACED 2 DELINEATORS 12/17/03 LIEFER ROAD AT NICHOLAS INSTALLED 2 DELINEATORS 12/17/03 CAMINO PIEDRA ROJA AT VAIL RANCH REPLACED R-1 12/17/03 SANTIAGO AT MARGARITA REPLACED R2 "45" 12/17/03 MEADOWS PARKWAY AT TEMECULA MIDDLE SCHOOL REPLACED 12 SIGNS 12/17/03 CITYWIDE REPAIRED 12 SIGNS 12/18/03 CORTA VILLOSA INSTALLED R2-28 12/22/03 PALM PLAZA AT YNEZ REPLACED R-7 12/22/03 OVERLAND AT COSTCO REPLACED R-7 12/22/03 AREA #3 REPLACED 6 S.N.S. 12/23/03 RANCHO CALIFORNIA ROAD @ BUSINESS PARK DRIVE REPLACED R-1 12/23/03 CLASSIC AT GLEN EAGLES REPLACED S.N.S. 12/23/03 VALLEJO E&W/O PALMA DRIVE INSTALLED 2 W-65, 2 W-65-1 12/23/03 DIAZ AT LOW FLOW INSTALLED 6 CARSONITES 12/23/03 AREA #3 REPLACED 27 S.N.S. 12/29/03 MARGARITA N/O RANCHO CALIFORNIA ROAD REPLACED W-41 12/29/03 MEADOWS E/O RANCHO CALIFORNIA ROAD REPLACED W-41 12/30/03 RANCHO CALIFORNIA ROAD E/O YNEZ REPLACED 4 DELINEATORS 12/30/03 DIAZ AT LOW FLOW INSTALLED 3 CARSONITES 12/30/03 PAUBA AT MEADOWS REPLACED W-17 12/30/03 PAUBA E/O VIA CERDA REPLACED R-26 12/30/03 NICHOLAS AND WALCOTT REPLACED 7 CARSONITES 12/30/03 CITYWIDE REPAIRED 8 SIGNS TOTAL SIGNS REPLACED 235 TOTAL SIGNS INSTALLED 16 TOTAL SIGNS REPAIRED 54 R:P AINTAIMWKCMPLTDIIGNSW3.W�ECEM ER CITY OF TEMECULA DEPARTMENT OF PUBLIC WORKS ROADS DIVISION STENCILS/STRIPING MONTH OF DECEMBER, 2003 DATE LOCATION WORK COMPLETED 12/16/03 NICHOLAS AT WINCHESTER INSTALLED 540 L.F. YELLOW BERM 12/18/03 CAMINO ROMO INSTALLED 335 L.F. RED CURB TOTAL NEW & REPAINTED LEGENDS - 0 - NEW & REPAINTED RED CURB & STRIPING L.F. 875 RIMAINTAIMWRKCOMPLTDl TRIPING\03 NORCEMBER CITY OF TEMECULA DEPARTMENT OF PUBLIC WORKS ROADS DIVISION RIGHT-OF-WAY TREE TRIMMING MONTH OF, 2004 DATE LOCATION WORK COMPLETED 12/02/03 CITYWIDE TRIMMED 8 R.O.W. TREES 12/15/03 CITYWIDE TRIMMED 21 R.O.W. TREES TOTAL R.O.W. TREES TRIMMED 29 R: MAMTAIMP KCOMPLTD\TREES\03-N4 MA6- L'wEE CITY OF TEMECULA Fiscal Year Highlights The City of Temecula and West Coast Arborists have been working together since 1996. Regular tree maintenance is designed to promote the urban for- est health, maintain vigor, and reduce spending on service requests outside of the regular maintenance cycle. Healthy trees increase property values, improve air quality, and are aestheti- cally appealing. A regular trimming cycle can identify problematic trees before they become hazardous, saving the City thousands of dollars over the long-term and reducing the potential risk of liability. Throughout the past fiscal year, West Coast Arborists pruned over 4,400 trees in accordance with the 2002-2003 fiscal year con- tract. In addition to the pruning, there were 33 tree and stump removals and 167 trees planted throughout the City. West Coast Arborists' crews working in the City The City of Temecula has had an ag- gressive approach to their tree planting over the past fiscal year. West Coast Arborists was instrumental in the tree selection and the installation. Temecula continues to take pride in their Urban Forest by having WCA plant and main- tain their City trees. We look forward to continuously serving your City in the coming fiscal year. 2002-2003 Tree Maintenance Recap WORK SUMMARY GRAPH Jul Aug Sep w N. Dec Jan Feb Mar Apr May Jul, GTRIM C REMOVE ■PLANT West Coast Arborists, Inc.: TFee Care Professionals Serving Communities Who Care About Nees ®West Coast Arborists, Inc. 2003 CITY OF TEMECULA DEPARTMENT OF PUBLIC WORKS ROADS DIVISION RIGHT-OF-WAY WEED ABATEMENT MONTH OF, 2004 DATE LOCATION WORK COMPLETED 12/16/03 AREAS#1  ABATED 400 S.F. R.O.W. WEEDS 12/23/03 AREAS #3 & #4 ABATED 200 S.F. R.O.W. WEEDS TOTAL S.F. R.O.W. WEEDS ABATED 600 R:WA1NTAIMWKCMPLTD\W EEDSVUI.Y 2W3 TO JUNE 2W4\BLANK FORM WEED ABATEMENT.D00O3.M\ REQUESTS TO SPEAK REQUEST TO SPEAK CITY OF TEMECULA After completing, please return to the City Clerk. Thank You. Date For I wish to speak on Agenda Item No. Against Subject: QV.Q Q,c1 S C�12�Q nc'-i C C'� L"x— Name: Address: � ���_ �� City/State/Zip 0 Phone: ( If you are representing an organization or group, please give the name: AQ Cs3�-Lr0vu F r- E vocj The Mayor or presiding officer will call your name when the matter comes up. Please go the public podium and state your name and address for the record. REQUEST TO SPEAK CITY OF TEMECULA After completing, please return to the City Clerk. Thank You. Date I — Z () 1 I wish to speak on Agenda Item No. For Against Subject: i�ro s �e1S r"-P_ too Name: �tii ', aK Address: �� �� City/State/Zip e7 Z If you are representing an organization or group, please give the name: S L) `7zaA 64- 6 VoIuh14ter The Mayor or presiding officer will call your name when the matter comes up. Please go the public podium and state your name and address for the record. REQUEST TO SPEAK CITY OF TEMECULA After completing, please return to the City Clerk. Thank You. Date �, � 7 4D /� I wish to speak on Agenda Item No. For Against Subject: Ytk( G,4 Name: ;3-4V�ke5 wi.D(cpq - Address: - City/State/Zip 1reyLecJl4 C - %Z y 9/ Phone: � />> If you are representing an organization or group, please give the name: SD J-I'�+u�es% Y4w�� I y �/ ltitCj9 The Mayor or presiding officer will call your name when the matter comes up. Please go the public podium and state your name and address for the record. REQUEST TO SPEAK CITY OF TEMECULA After completing, please return to the City Clerk. Thank You. Date For Subject: � a14" 1>>I I wish to speak on Agenda Item No Against Name: Address: City/State/Zip Phone: If you are representing an organization or group, please give the name: The Mayor or presiding officer will call your name when the matter comes up. Please go the public podium and state your name and address for the record. REQUEST TO SPEAK CITY OF TEMECULA Kfter completing, please return to the City Clerk. Thank You. Date 22 /� I wish to speak on Agenda Item No. For Subject: • • • Against_ City/State/Zip If you are representing an organization or group, please give the name: The Mayor or presiding officer will call your name when the matter comes up. Please go the public podium and state your name and address for the record. DOCUMENTS SUBMITTED FOR THE RECORD • • 1R0 d cc - City of Temecula: We, the undersigned, respectfully petition city officials to call a halt to the re -sale of merchandise at the Farmer's Market that undercuts sales in the Old Town business community. Our concern is only with products that are sold in Old Town on a daily basis., whether it's antiques, pottery, fountains, wrought iron materials or clothing articles associated with Old Town. Our percepfwn of the Farmer's Market is that it is intended to promote the community, not detract from it. At the moment, there's a long waiting list for spots at the Farmer's Market, preventing merchants from Old Town who do6't have spots from competing with outsiders who come for four hours each week and reap the benefits. Thank you for your consideration, f- \�G �%lf 8s/ o y 415. V)ev,) wu A6*6) a13 ;�EaAt,�TiEs U 941 5 rrc��tf ivr%�) Co66/e-o/&� CoWCZyC- J `- OA-(D kill tL - R�LwJwu wpe� 's c 4 bCle6z6lieS Shy `� "PD `iIICi♦IAijIA % © i 1-k,\ r v 9 vir 9 s ATF _FBI OEA .,: v►` i _ s ��:, V Al i r /e � .rt^wW1 I �_ � 3 ry�J ®. IW