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HomeMy WebLinkAbout042190 TCSD Minutes MINUTES OF A JOINT MEETING OF THE TEMECULA COMMUNITY SERVICES DISTRICT AND THE CSA-143 ADVISORY COMMITTEE HELD APRIL 21, 1990 A joint meeting of the Temecula Community Services District and the CSA-143 Advisory Committee was called to order at 11:05 AM at the Temecula City Hall 43172 Business Park Drive, Temecula California by President Pat Birdsall. ROT.T. C~T.T. PRESENT: 5 DIRECTORS: Birdsall, Lindemans, Moore, Munoz, Parks ABSENT: 0 DIRECTORS: None Also present were City Manager Frank Aleshire, City Attorney Elizabeth Hanna, Deputy City Clerk June S. Greek, and Acting Director of Parks and Recreation Bill Holley. President Birdsall requested that the CSA Advisory Board and Staff introduce themselves. Attending were; Committee Members Bill Bopf, John Sterling, Doug Kuhlberg and Staff Members Rebecca Stern, Robert Kast and Mel Bohlken. City Manager F. D. Aleshire also introduced the Superintendent of the Temecula Unified School District Pat Novotney and Clerk of the School Board Joan Sparkman. PUBT.TC COMMENTS There were no comments offered at this time. CSD BUSINESS 1. CSA Report Acting Director of Parks and Recreation Bill Holley presented a staff report outlining a brief history of the topics to be discussed during the meeting. He showed an overview of the various parts of the City that are included in CSA-143. Bill Bopf stated that one of the major concerns to be addressed is that a large area of the City is not currently included in CSA-143, therefore that portion pays no fees for the parks facilities. Rebecca Stein advised that three or four developers have requested annexation to the CSD and there are several parks involved. ¢sd\042190 -1- 04/12/90 CSD Minutes A~ril 2!, 1990 committee Member Hugh stites arrived at 11:19 AM. Mel Bohlken responded to a question from President Birdsall, stating that the County would not be opposed to continuing services to the city past June 30, 1990. He also advised that CSA-143 currently has seven full-time and three temporary staff members. He explained that different areas within the CSA have varying levels of servicing, such as the maintenance depends upon the facilities within the area. Director Lindemans stated he feels the Board need to look carefully at lighting of playing fields as an alternative to adding additional ones. He asked that the meeting be devoted to addressing immediate needs. Hugh Stites stated that he would like to see the relationship with CSA-143 remain in tact for scheduling of the fields, etc. Bill Bopf stated that the Committee recommended that the City retain the services of a permanent Parks and Recreation Director as soon as possible. He also said he is not sure that the City has title to the Sports Park yet and suggested this needs to be determined immediately. He advised in response of a question from Director Moore that a portion of the Sports Park land is held in trust and is not included in the title documents. It was moved by Director Moore, seconded by Director Parks to request the County to include the portion of land currently held in trust be included in the deed. The motion was unanimously carried. John Sterling stated that he agrees with almost all of the items included in the report prepared by Bill Holley, but he disagrees with the elimination of the limited police protection. He stated that this police presence needs to be maintained for the protection of the parks. City Manager Aleshire stated in response to a question from President Birdsall that all of the matters recommended in Mr. Holley's report will need to be decided in terms of what to undertake as a City and what to contract. John Sterling said that he is in favor of the City having its own Parks and Recreation Department. In the event the City decides to retain the present relationship with CSA-143, he feels the City must at least hire their own Parks and Recreation Director. ¢sd\042190 -2- 04/12/90 CSD Minutes A~ril 21, !990 Director Lindemans suggested that the city Council select five members of the CSA Advisory Board to serve as the City's Parks and Recreation Commission for the first year. Hugh Stites pointed out that the Advisory Committee is an advisory group only and they do not have any decision-making authority. He suggested that the Committee could continue to serve as advisors to the City's Parks and Recreation Commission and to City staff. President Birdsall requested the CSA-143 Advisory Committee give the City's Parks and Recreation Commission recommendations regarding developments they are aware of from their experience. Bill Holley stated that the Master Plan for Parks is vital for the City to develop. The plan must be comprehensive including a fee structure, Quimby and assessment programs. He said this would allow the City to make up some of the short fall from the lack of Quimby funds from the County. He also recommended that a contract for services from CSA-143 be drawn up and executed. Mr. George Campos, 41593 Winchester Road, representing the Softball Advisory Committee outlined his suggestion for solving some of the scheduling problems of the playing fields. He would like to have the softball program administered by CSA-143 so that the Adult programs and Youth programs can use the new facilities coming into the County Service Area soon that will be outside the city limits. R~C~SS President Birdsall declared a recess at 12:05 PM. The meeting was reconvened at 12:20 with all members present. Director Moore stated that Sam Hicks Park is still owned by the Sam Hicks Park Foundation. She said the title search is being completed at this time and the park would soon be ready for dedication to the City. 2. Consultant's Report Bill Holley stated that he would like to have the Board consider the issued in the order they appear on the agenda. ¢sd\042190 -3- 04/12/90 CSD Minutes April 21, 1990 Issue ! - Street Lighting Zone A It was moved by Director Parks, seconded by Director Lindemans to continue the street lighting program as now in place in Zone A. The motion was unanimously carried. Issue 2 - Refuse Collection in Zone A It was moved by Director Parks, seconded by Director Moore to delete refuse collection from Zone A. City Attorney Hanna advised that the District needs to credit the already collected fees against the following years assessments since no mechanism is in place to refund these fees. The motion was unanimously carried. Issue 3 - Soil Conservation and Drainage Control in Zone A It was moved by Director Parks, seconded by Director Lindemans to continue the soil conservation and drainage control programs as now in place. City Attorney Hanna said the assessment would use the same rule of benefit. These are charges that the residents within the zone have chosen to pay. The motion was unanimously carried. Issue 4 - Continue the Parks and Recreation Policy of Operation Mr. Holley commended the administration of the CSA-143 and said it is well managed, with a dedicated volunteer Advisory Committee. He pointed out some areas structural limitations and gave his recommendations as follows: Adopt a Park Dedication Ordinance that places a higher priority on "public" parks than the County Ordinance does. Adopt as an Interim Park and Recreation Master Plan for the City of Temecula, a modified version of CSA 143 Parks and Recreation Master Plan. Begin recruitment for staff necessary to operate a City of Temecula Parks and Recreation Department. ¢sd\042190 4- 04/12/90 CSD Minutes A~ril 21, !990 Contract with County Service Area 143 for continuation of services for a "transition period" of approximately 12 to 16 weeks. Address the problem of the "inherent inequity" created through Zone A funding of the Park and Recreation services within the City. Mr. Holley recommended that the CSD Board create a citywide district and outlined two options available to achieve this goal. To continue Zones "A" and "B" as street lighting zones with Zone "A" also continuing soil conservation and drainage control maintenance operation. To establish a Zone "P" as a citywide/districtwide mechanism to fund the park and recreation operations of the City. He also discussed the timetable necessary to accomplish forming this district. City Manager Aleshire stressed that the process to expand the district to include all of the City will be time critical and a decision to do this would need to be made at this meeting. He also stated that he favors using the vehicle of the Community Services District formation since this has already been approved by the electorate during the incorporation election. Betsy Hanna advised the Council that the capital outlay matter could require a higher level of noticing should it be implemented. The schedule will be the same as it is for the Lighting and Landscaping Act. It was moved by Director Muhoz, seconded by Director Parks to authorize staff to proceed with the implementation of a CSD to be carefully defined and to be noticed at a level, to be defined, which exceeds the minimum requirements of the law. In response to a question from President Birdsall, Betsy Hanna stated that the assessment is on all properties in the City not just on residential property. The motion was unanimously carried. It was moved by Director Muhoz, seconded by Director Lindemans to direct staff to proceed with items one through three on page 15 of the staff report as follows: Adopt a Park Dedication Ordinance that places a higher priority of "public" parks than the County Ordinance. ¢sd\042190 -5- 04/12/90 CSD Minutes April 21, 1990 Adopt as an Interim Park and Recreation Master Plan for the City of Temecula, a modified version of the CSA 143 Parks and Recreation Master Plan. Begin recruitment for staff necessary to operate a City Parks and Recreation or Community Development Department. The recommended "core" staff would include: Department Director Park Projects Program Coordinator Facilities Maintenance Coordinator General Maintenance Employees (2) Recreation Program Coordinator Departmental Secretary Contract Service Account to engage necessary part-time employees or outside resources. The motion was unanimously carried It was moved by Director Parks, seconded by Director Muhoz to approve item four, a contract with County Service Area 143 for continuation of services for a transition period of six months to provide the maintenance and recreation activities for the City, ending December 30, 1990. City Manger Aleshire stated the County would draw up the contract delineating the services to be provided. He also suggested that the City might want to take over these functions sooner than six months and suggested the contract be subject to a 30 day cancellation notice. Director Parks and Director Muhoz agreed to incorporate this suggestion into the motion and second. The motion was unanimously carried. Issue No. 5 - T.imited Police Protection for District Property Mr. Holley recommended that the Board not continue the limited police protection for Zone "A" as now in place. City Manager Aleshire recommended that the Police Chief be asked to give an opinion on this matter. It was moved by Director Lindemans, seconded by Director Muhoz to continue this matter to the next meeting and instruct staff to return with a report from the Chief of Police. The motion was unanimously carried. csd\042190 -6- 04/12/90 CSD Minutes Agril 21, 1990 M~NAGRRS RRPORT None given DIRRCTOR8 RRPORT None given ADJOURNM~.NT It was moved by Director Lindemans, seconded by Director Muhoz to adjourn at 1:32 PM to a meeting to be held April 24, 1990 at 8:00 PM in the Temecula Community Center, 28861 Pujol Street, Temecula, California. The motion was unanimously carried. Patricia H. Birdsall, President ATTEST: eek, Dep~ty~ity Clerk ¢sd\042190 -7- 04/12/90