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HomeMy WebLinkAbout050890 TCSD Minutes MINUTES OF A REGULAR MEETING OF TF~ECUL~ COI~UNITY SERVICES DISTRICT HELD I~Y 8, 1990 A regular meeting of the Temecula Community Services District was called to order at 8:28 PM in the Temecula Community Center, 28816 Pujol Street, Temecula, California. President Pat Birdsall presiding. PRESENT: 5 DIRECTORS: Lindemans, Moore, Mufioz Parks, Birdsall ABSENT: 0 DIRECTORS: None Also present were City Manager Frank Aleshire, City Attorney Scott F. Field and June S. Greek, Deputy City Clerk. PUBLIC COI~ENTS None given. CSD BUSINESS 1. Minutes 1.1 Approve the minutes of February 27, 1990 as mailed. 1.2 Approve the minutes of March 13, 1990 as mailed. Director Parks moved, Director Moore seconded a motion to approve minutes as mailed. The motion was carried by the following vote: AYES: 5 DIRECTORS: Birdsall, Lindemans, Moore, Mufioz, Parks NOES: 0 DIRECTORS: None ABSENT: 0 DIRECTORS: None A Proposal by Willdan Associates for Assessment Rngineer,~ng Services for the Temecula Community Services District for FY 90-91. City Manager Aleshire reported that at the April 21, 1990 meeting of the Board, discussion was held regarding the CSD Budget and creating an assessment program that would encompass all parcels in the City to pay for the Park and Recreation Program in the community. The Council authorized staff to 4\CSDMIN\050890 1 05/22/90 CSD Minutes May 08, 1990 bring this to a public hearing so the public could participate in the decision. Mr Aleshire stated that in order to do this, it is necessary to prepare an assessment list of every parcel in the City to raise $2.5 million dollars that would be needed to run the Park and Recreation, street light and landscaping programs. City Manager Aleshire recommended authorizing the City Manager to enter into an agreement with Willdan and Associates to do the assessment engineering spread. He stated Willdan has a software program that allows them to do this and the experience performing this service for other cities and assessment districts. They have the system to meet the time deadline the City requires. Mr. Aleshire corrected the cost listed in the agenda packet, stating two elements are involved; one being the mailing cost to mail a notice to every parcel in the City and publishing a 1/4 page ad in the newspaper, giving notice to all residents of the public hearing when it is scheduled; and the second beingthe Willdan contract, which is for a spread of assessment and the computer work to create a levy on each resident's tax bill. Mt. Aleshire said he understands there is a revised cost estimate and introduced Bill Holley, Parks and Recreation Consultant, to explain this issue. Bill Holley explained that this process is on a very short time fuse and is being fast-tracked. Based on refined information received from the County regarding the number of parcels, Mr. Holley reported he believes the proposal that Willdan had originally submitted can be reduced by 33%. With the addition of the City Attorney's office research on the notification requirements, Mr. Holley stated he believes we can further reduce $2,000 from the price. The total proposal would cost between $18,000 and $20,000. Mr. Holley reported on additional indirect benefits that will be accrued to the City by this service. First, Willdan is under contract to do the Engineering and Planning Services for the City. Their planning information could be factored into this same data base, making updated information readily available. Additionally, the information provided by this report will be of service to the planning and engineering functions. Director Lindemans asked where the $2.5 million dollar figure was derived. Mr. Holley answered this figure was initially based on the CSA-143 budget. Final numbers would be subject to the Board of Directors review, and after a budget is adopted the numbers would be spread accordingly. 4\CSDMIN\050890 2 05/22/90 CSD Minutes May 08, 1990 Director Lindemans questioned whether cost for the lights for Sports Park are listed in the current costs. Mr. Holley reported they are included in the proposed budget under capital improvements. CSD will be considering it in the next weeks. Director Lindemans asked if Mr. Holley has an assessment figure per house. Mr. Holley reported that this information should be available by the end of next week. Director parks questioned if other consultants had been solicited for proposals. Mr. Holley answered that Willdan had been solicited due to the quick turn around time necessary and their previous knowledge and quality of work. Director Parks moved, Director Munoz seconded a motion to approve the staff recommendation to authorize the City Manager to enter into an agreement with Willdan and Associates for Assessment Engineering Services. He also asked staff, if time allows to solicit additional proposals in the future. The motion was carried by the following vote: AYES: 5 DIRECTORS: Birdsall, Lindemans, Moore Munoz, Parks NOES: 0 DIRECTORS: None ABSENT: 0 DIRECTORS: None 3. Request to Consider a Softball Advisory Committee City Manager Aleshire reported that George Campos requested to address the board tonight. George Campos, representing Mitch Mitchell, President of Softball Advisory Committee, and the family, friends and teammates of David Dills and Todd Hastey, expressed the great loss felt by the community over the death of David and Todd. Mr. Campos spoke of David and Todd's participation and interest in sports, and in particular softball. He reported that both CSA offices have been inundated with requests to hold a benefit tournament in their name. Mr. Campus requested that a benefit softball tournament be held on August 3, 4 and 5th at the Sports Park in Temecula. The event will be held in the name of David Dills and Todd Hastey and will become an annual event. All proceeds from the tournament will be donated equally to the two trust funds established in 4\CSDMIN\050890 3 05/22/90 CSD Minutes May 08, 1990 the names of David Dills and Todd Hastey, at First Interstate Bank in Temecula. The CSD was asked to authorize this year's event at no charge for the use of the fields for all three days. He suggested that subsequent tournaments bear David and Todd's name and continue as an annual fund raising event, with all subsequent proceeds to go to the City's Parks and Recreation Department for the purpose of improving any permanent softball facilities. The Softball Advisory Committee is volunteering organize and run this year's event with the assistance of family, team mates and numerous volunteers. In subsequent years it would be run by the City's Parks and Recreation Department. Mayor Parks asked what timing is necessary in making a decision. He said he is in support of this issue but asked staff to see what the City's liability would be in sponsoring this type of event. Mr. Campos said arrangements must be made as soon as possible to organize such an event, however, a week or two should not make a big difference. Mr. Campos asked if a straw vote could be taken to indicate the Council's feeling on the issue. Director Munoz asked if this event had to take place at the Sports Park, or could it be within the CSA-143 Park System. Mr. Campos stated he had only looked at the Sports Park's two fields and the Rancho Vista fields, so logistical control can be established. Director Moore stated it is her understanding CSD cannot waive fees, therefore the City would have to pay the CSA normal fee. She asked if this fee should be included in the upcoming budget. City Manager Aleshire stated that the fiscal impact for this event would be $1,100. Mr. Aleshire said this could be waived as a public benefit approval. He reported that at present there is no policy on this issue. Mr. Aleshire stated that cities sometimes create a policy to pay for charity functions our of the General Fund. He said he spoke with CSA staff regarding scheduling and they would recommend this event, however, there was no discussion on the waiver of fees. Director Lindemans expressed his approval of this event, and commended the committee for their efforts. Director Parks asked if the trust funds were for the benefit of the public. 4\CSDMIN\050890 4 05/22/90 CSD Minutes May 08, 1990 Larry Jacobson, First Interstate Bank, answered that the trust funds were for the direct benefit of the families for the first year. The subsequent years would be for the benefit of the City. Director Munoz stated his support of the idea in concept, but expressed his concern that the City cannot contribute public funds to private individuals. City Attorney Fields stated that a waiver of fees is possible, as long as there is a finding of a proper public purpose. Mr. Fields said this sounds like a proper public purpose. Mr. Campos stated he could wait a couple of weeks for an answer. Director Parks moved, Director Munoz seconded a motion to continue this item for two weeks allowing staff to evaluate it and make a recommendation. President Birdsall called for a straw vote on this issue. City Attorney Fields stated that a straw vote cannot be taken because this item is not listed on the agenda. He recommended simply continuing this matter. The motion was carried by the following vote: AYES: 5 DIRECTORS: Birdsall, Lindemans, Moore, Muhoz, Parks NOES: 0 DIRECTORS: None ABSENT: 0 DIRECTORS: None CITY MANAGERS REPORT City Manager Aleshire stated a budget hearing is scheduled in two weeks (May 22, 1990) to consider the CSD budget and an appraisal report showing the charge to be levied for each parcel. At that time, a decision can be made whether to mail notices to property owners informing them of the assessments or to publish the notice in the newspaper. DIRECTORS REPORTS Mayor Parks stated Mr. Paul Romero, County Parks Department, presenting a proposal asking the City of Temecula to take a stand on whether we want to support the Regional Park Program. 4\CSDMIN\050890 5 05/22/90 CSD Minutes May 08, 1990 Director Munoz reported he met on April 20, 1990 with Bedford Properties regarding the installation of a fence at the accident site on La Serena Way. A fence has since been installed. In that discussion Bedford Properties indicated they may be willing to donate this land to the CSD as a community park. City Attorney Fields stated this must be placed on the agenda before a straw vote could be taken, and suggesting placing this on a future agenda. ADJOURNMENT It was moved by Director Munoz, seconded by Director Moore to adjourn at 8:58 PM. The motion was unanimously carried. Next Meeting: May 22, 1990, 8:00 PM, Temecula Community Center, 28816 Pujol Street, Temecula, California. Patricia H. Birdsall, President ATTEST: Ju~e~S~.) Greek, Depu--~y City Clerk [ SEAL ] 4\CSDMIN\050890 6 05/22/90