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Home My WebLink About081490 TCSD Minutes MINUTES OF AN ADJOURNED REGULAR MEETING OF THE TEMECULA COMMUNITY SERVICES DISTRICT HELD AUGUST 14, 1990 A regular meeting of the Temecula Community Services District was called to order at 8:35 PM, President Birdsall presiding. PRESENT: 5 DIRECTORS: Lindemans, Moore, Mu~oz, Parks, Birdsall ABSENT: 0 DIRECTORS: None Also present were City Manager David F. Dixon, City Attorney Scott F. Field and June S. Greek, Deputy City Clerk. PUBLIC COMMENTS None given. CSD BUSINESS President Birdsall suggested that Items 1 through 10, except for Item 5, for which there is a request to speak, be grouped together similar to a consent calendar. Director Lindemans requested separate consideration of Item 2 and Director Mu~oz asked separate consideration of Item 7. It was moved by Director Moore, seconded by Director Parks to approve Items No. 1, 3, 4, 6, 8, 9 and 10 as follows: 1. Minutes 1.1 Approve the minutes of July 23, 1990 as mailed. 1.2 Approve the minutes of July 24, 1990 as mailed. 1.3 Approve the minutes of July 31, 1990 as mailed. 3. landscape Maintenance Services - Ridgeview 3.1 Approve agreement for landscape service with California Landscape and authorize the President to execute the same. 4\CSDMIN\081490 -1 - 11/05/96 CSD Minutes August !4, 1990 10. ! andscape Maintenance Services - Winchester Creek and Winchester Collection 4.1 Approve agreement for landscape service with MacKenzie Landscape and authorize the President to execute the same. Annexation to TCSD - 7one A - Parcel Map ;~1599 Tomond Properties 6.1 Approve annexation. Fncroachment Permit - Tract ~593 - Rancho Solano 8.1 Approve encroachment permit for Tract 22593 to complete process of dedication. Annexation to TCSD - ?one A - Tracts ~3799 & P3P67 Presley of San Diego 9.1 Approve annexation Annexation to TCSD - 7one A - Tract 93195 Ranpac Fngineering 10.1 Approve annexation. The motion was carried by the following vote: AYES: 5 DIRECTORS: Lindemans, Moore, Mu6oz, Parks, Birdsall NOES: 0 DIRECTORS: None ABSENT: 0 DIRECTORS: None Sports Complex Maintenance - CSA 143 Director Lindemans asked who is maintaining the Sam Hicks Monument Park and if there is a problem maintaining property the City does not own? President Birdsall answered the City does not own the Sports Park does maintain it. City Attorney Field stated in the case of Sam Hicks Park, the City is deciding whether to accept it as a City Park, It is a park that is open to the public and 4\CSDMIN\081490 -2- 11/05/96 CSD Minutes August 14, 1990 is used by the public. Director Mu6oz asked whether the City should enter into an agreement to maintain Sam Hicks park before it is decided to accept the park. Director Parks asked if there is a termination clause in the agreement. Jeanine Overson, CSA-143 stated that according to the contract between the City and CSA there is a 30 day termination clause. She explained that Sam Hicks Park has not been dedicated to the City, however it is annexed to the CSD. Director Lindemans asked if it is insured through the County. Ms. Overson stated that the City is covered under the County's insurance. Director Mu6oz asked if the County went out to bid for these landscaping services. Ms. Overson answered that the bidding process was done in 1988 and out of 15 bids, contracts were awarded to the low bidders. She explained that several companies were used because one company could not accommodate the work of the entire City. It was moved by Director Lindemans, seconded by Director Parks to approve the agreement for landscape service with Dennis Reeve and authorize the President to execute the same. The motion was carried by the following vote: AYES: 5 DIRECTORS: Lindemans, Moore, Mu~oz, Parks, Birdsall NOES: 0 DIRECTORS: None ABSENT: 0 DIRECTORS: None ! andscape Maintenance Services - The Summit. Costain Homes. Vineyards and Woodcrest. President Birdsall stated there is a request to speak on this item. Fred S. Laspesa, 29751 Dawncrest Circle, representing Woodcrest Country Homes, stated the homeowners filed a petition regarding the weeds growing very high and the lack of maintenance, at which time East Brothers did begin work on the problem. At the present the weed abatement is substandard. 4\CSDMIN\081490 -3- 11/05/96 CSD Minutes August 14, 1990 Sprinklers are not maintained properly unless calls are made. He requested that this contract not be approved and competitive bids be obtained. Director Mu~oz asked how a situation such as this is handled. Jeanine Overson, CSA, stated there has been a problem with Woodcrest Country prior to the County taking over the service. She stated that a problem was reported and East Brothers sent crews out to take care of the problem. Since that time, the CSA has not received any complaints and they were not aware that problems existed. Director Parks asked if there is a method of evaluation for these properties. Ms. Overson reported that a staff person evaluates these projects monthly whereby a score is given on all areas, and if there is a problem, the contractor is given two weeks to bring this up to standard. If the contractor does not bring it up to standard he can lose the contract. Director Parks asked if a homeowner complains about the service, is that homeowner included in the evaluation? Ms. Overson stated the County tries to follow-up with the concerned party. President Birdsall asked Ms. Overson is all complaints on slope maintenance should be referred to the County. Ms. Overson said they should be referred to her office. President Birdsall requested that Ms. Overson take the name and address of Mr. Laspesa and invite him to go with the inspector so that he can highlight his complaints on specific areas. Director Lindemans suggested continuing this item for one month and placing the contractor on sufferance for that period of time. Director Lindemans moved, Director Mu~oz seconded a motion to continue this for one month with the contractor being placed on sufferance for this period of time. 4\CSDMIN\081490 -4- 11/05/96 CSD Minutes The motion was carried by the following vote: AYES: 5 DIRECTORS: August 14, 1990 Lindemans, Moore, Mu~oz, Parks, Birdsall NOES: 0 DIRECTORS: None ABSENT: 0 DIRECTORS: None Annex-tion to TCSD - 7one A - Parcel Map 93335 Bedford 13evelopment Co. Director Mu~oz requested that the CSD formulate guidelines regarding conditions for accepting property. President Birdsall suggested reviewing adoption by the CSD. She requested guidelines, make recommendations and review. CSA-143's guidelines, for possible staff obtain a copy of CSA-143's bring them to the CSD Board for Director Parks stated it is his understanding that these projects have plot plans that are approved and part of the conditions of approval set by the County require they be annexed to CSA-143. In order for CSA-143 to accept them for maintenance, they have to meet certain requirements. He said they can be annexed to CSA-143 without being accepted for maintenance. He stated this is the first step in annexation. He asked if there are any projects that the CSA would not accept? Jeanine Overson, CSA-143, answered the project must have all the legal documents and must be in the boundaries of the CSD. Director Lindemans stated there is a 9 1/2 acre park on La Serena Way, two or three acres are along street and unfenced. He said this is a very dangerous traffic area and would not recommend that The City accept this site. Ms. Overson stated it has already been annexed, although the CSD may choose not to accept it for dedication. Director Mu~oz asked what kind of land is being accepted on this item? Debbie Tharp, CSA-143, stated this is a commercial area off Winchester and Ynez and is annexing for street lights only. 4\CSDMIN\081490 -5- 11/05/96 CSD M~nutes August 14, ~ 990 It was moved by Director Moore, seconded by Director Mu6oz to approve annexation of Parcel Map 23335, Bedford Development Co. The motion was carried by the following vote: AYES: 5 DIRECTORS: Lindemans, Moore, Mu~oz, Parks, Birdsall NOES: 0 DIRECTORS: None ABSENT: 0 DIRECTORS: None CITY MANAGERS REPORT None given. CITY ATTORNEYS REPORT None given. DIRECTORS REPORTS Director Lindemans requested that shading be provided at the Sports Park over the playground equipment and seating areas. President Birdsall requested that staff secure a map showing all of the areas currently annexed to the TCSD and indicating which areas are the maintenance responsibility of the District. 4\CSDMIN\O81490 -6- 11/05/96 CSD Minutes August 14, ~ 990 ADJOURNMENT It was moved by Director Moore, seconded by Director Parks to adjourn at 9:10 PM. The motion was unanimously carried. Patricia H. Birdsall, President ATTEST: · Greek, Deputy~City Clerk [SEAL] 4\CSDMIN\081490 -7- 11/05/96