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HomeMy WebLinkAbout032304 CC AgendaIn compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the office of the City Clerk (909) 694-6444. Notification 48 hours prior to a meeting will enable the City to make reasonable arrangements to ensure accessibility to that meeting [28 CFR 35.102.35.104 ADA Title II] AGENDA TEMECULA CITY COUNCIL A REGULAR MEETING CITY COUNCIL CHAMBERS 43200 BUSINESS PARK DRIVE MARCH 23, 2004 — 7:00 P.M. At approximately 9:45 P.M., the City Council will determine which of the remaining agenda items can be considered and acted upon prior to 10:00 P.M. and may continue all other items on which additional time is required until a future meeting. All meetings are scheduled to end at 10:00 P.M. Next in Order: Ordinance: No. 2004-03 Resolution: No. 2004-36 R:\Hgenda\032304 CALL TO ORDER: Mayor Mike Naggar Prelude Music: Shanti Ryle Invocation: Minister Selecia Brown of Imani Church of God in Christ Flag Ceremony: Boy Scout Troop No. 412 ROLL CALL: Comerchero, Roberts, Stone, Washington, Naggar PRESENTATIONS/PROCLAMATIONS Certificate of Achievement to David C. Hansen for attaining Eagle Scout rank Sister City Sponsorship Presentation Building Safety Week Proclamation League of California Cities Ballot Initiative — Local Taxpayers and Public Safety Measure PUBLIC COMMENTS A total of 30 minutes is provided so members of the public may address the Council on items that appear within the Consent Calendar or ones that are not listed on the agenda. Speakers are limited to two (2) minutes each. If you desire to speak to the Council on an item which is listed on the Consent Calendar or a matter not listed on the agenda, a pink "Request to Speak" form should be filled out and filed with the City Clerk. When you are called to speak, please come forward and state your name for the record. For all Public Heiaring or Council Business matters on the agenda, a "Request to Speak" form must be filed with the City Clerk prior to the Council addressing that item. There is a five (5) minute time limit for individual speakers. CITY COUNCIL REPORTS Reports by the members of the City Council on matters not on the agenda will be made at this time. A total, not to exceed, ten (10) minutes will be devoted to these reports. CONSENT CALENDAR NOTICE TO THE PUBLIC All matters listed under Consent Calendar are considered to be routine and all will be enacted by one roll call vote. There will be no discussion of these items unless Members of the City Council request specific items be removed from the Consent Calendar for separate action. Standard Ordinance and Resolution Adoption Procedure RECOMMENDATION: R:Wgenda\032304 1.1 Motion to waive the reading of the text of all ordinances and resolutions included in the agenda. 2 Resolution approving List of Demands RECOMMENDATION: 2.1 Adopt a resolution entitled: RESOLUTION NO. 04- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TEMECULA ALLOWING CERTAIN CLAIMS AND DEMANDS AS SET FORTH IN EXHIBIT A 3 City Council Meeting Schedule — April 2004 RECOMMENDATION: 3.1 Direct the City Clerk to reschedule the City Council meeting of April 27, 2004 to April 20, 2004 and to perform the appropriate postings and noticing requirements of the Government Code. 4 2004 Workers' Compensation Coverage Annual Renewal RECOMMENDATION: 4.1 Select State Compensation Insurance Fund as the City's Employee Workers' Compensation Insurance for Plan Year 2004 which began on February 1, 2004; 4.2 Approve an appropriation of $25,000 from the General Fund. 5 Acceptance of Grant Deed — Pauba Ridge Park 11 RECOMMENDATION: 5.1 Authorize acceptance of the Grant Deed for Pauba Ridge Park, located in the Crowne Hill Development and direct staff to proceed with the necessary actions to cause the deed to be recorded. RECOMMENDATION: 6.1 Approve Parcel Map No. 30180 in conformance with the Conditions of Approval; 6.2 Approve the Subdivision Improvement Agreement; 6.3 Approve the Subdivision Monument Agreement and accept the Faithful Performance; Bond, Labor and Material Bond, and Monument Bond as security for the agreements. R:Wgenda\032304 3 7 Parcel Mar) No. 30786 (located on the south side of Pauba Road — approximately 2,000 feet west of Margarita Road f[s] RECOMMENDATION: 7.1 Approve Parcel Map No. 30786 in conformance with the Conditions of Approval. RECOMMENDATION: 8.1 Approve Tract Map No. 29798-3 in conformance with the Conditions of Approval; 8.2 Approve the Subdivision Improvement Agreement; 8.3 Approve the Subdivision Monument Agreement and accept the Faithful Performance Bond, Labor and Material Bond, and Monument Bond as security for the agreements. RECOMMENDATION: 9.1 Approve Tract Map No. 29798-5 in conformance with the Conditions of Approval; 9.2 Approve the Subdivision Improvement Agreement; 9.3 Approve the Subdivision Monument Agreement and accept the Faithful Performance Bond, Labor and Material Bond, and Monument Bond as security for the agreements. InIM VVc111CI1W lVV UII" lit"%+Iu" liI1dIIIICI—J authorization for Muirfield Drive Street Closure RECOMMENDATION: 10.1 Award a construction contract for Pechanga Parkway — Phase IIA — Storm Drain Improvements (Wolf Valley Creek Channel — Stage 1) — Project No. PW99-11SD — to Yeager ;)kanska in the amount of $4,187,607.00 and authorize the Mayor to execute the contract; 10.2 Authorize the City Manager to approve change orders not to exceed the contingency amount of $418,760.70, which is equal to 10% of the contract amount. 10.3 Adopt a resolution entitled: RAAgenda\032304 4 RESOLUTION NO. 04- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TEMECULA, CALIFORNIA, AUTHORIZING THE CITY ENGINEI°R TO BEGIN A STREET CLOSURE OF MUIRFIELD DRIVE BETWEEN PECHANGA PARKWAY AND TROTSDALE DRIVE FOR THE CONSTRUCTION OF PECHANGA PARKWAY — PHASE IIA — STORM DRAIN IMPROVEMENTS (WOLF VALLEY CREEK CHANNEL — STAGE 1) FOR 30 CONSECUTIVE WORKING DAYS BETWEEN APRIL 2004 AND DECEMBER 2004 11 Award the Construction Contract for Project No. PW04-04 — Asphalt Crackfill Project — FY2003-2004 — various streets RECOMMENDATION: 11.1 Award a construction contract for Project No. PW04-04 Asphalt Crackfill Project — FY2003-2004 — various streets to Bond Blacktop, Inc. in the amount of $89,722.00 and authorize the Mayor to execute the contract; 11.2 Authorize the City Manager to approve change orders not to exceed the contingency amount of $ 8,972.20, which is equal to 10% of the contract amount. RECESS CITY COUNCIL MEETING TO SCHEDULED MEETINGS OF THE TEMECULA COMMUNITY SERVICES DISTRICT AND THE CITY OF TEMECULA REDEVELOPMENT AGENCY R:\Agenda\032304 Next in Order: Ordinance: No. CSD 2004-01 Resolution: No. CSD 2004-04 CALL TO ORDER: President Chuck Washington ROLL CALL: DIRECTORS: Comerchero, Naggar, Roberts, Stone, Washington PUBLIC COMMENTS A total of 15 minutes is provided so members of the public may address the Board of Directors on items that are not listed on the agenda or on the Consent Calendar. Speakers are limited to two (2) minutes each. If you decide to speak to the Board of Directors on an item not on the agenda or on the Consent Calendar, a pink 'Request to Speak' form should be filled out and filed with the City Clerk. When you are called to speak, please come forward and state your name for the record. For all other agenda items, a "Request to Speak' form must be filed with the City Clerk Prior to the Board of Directors addressing that item. There is a five (5) minute time limit for individual speakers. Anyone wishing to address the Board of Directors should present a completed pink 'Request to Speak' form to the City Clerk. When you are called to speak, please come forward and state your name and address for the record. CONSENT CALENDAR Minutes =616 LTAIM40I7"1 enk 1.1 Approve the minutes March 16, 2004. RECOMMENDATION: 2.1 Approve the First Amendment for a Professional Services Agreement with PELA, a Landscape Architectural Firm, for TCSD landscape plan check and inspection services in the amount $12,000 and authorize the Board President to execute the agreement. R:Wgenda\032304 3 Facility. Restroom, and Picnic Shelter Janitorial Maintenance Services RECOMMENDATION: 3.1 Award a 15-month contract to Morris Myers Maintenance to provide facility, park restroom, and picnic shelter janitorial maintenance services. Contract term shall commence on April 1, 2004 and continue through June 30, 2005; 3.2 Authorize the expenditure of funds in the amount of $75,000.00 for the base contract and a contingency of 10% in the amount of $7,500.00 for supplemental services. DEPARTMENTAL REPORT DIRECTOR OF COMMUNITY SERVICES REPORT GENERAL MANAGER'S REPORT BOARD OF DIRECTORS' REPORTS ADJOURNMENT Next regular meeting: Tuesday, April 13, 2004, 7:00 PM, City Council Chambers, 43200 Business Park Drive, Temecula, California. R:Wgenda\032304 7 Next in Order: Ordinance: No. RDA 2004-01 Resolution: No. RDA 2004-05 CALL TO ORDER: Chairperson Jeff Comerchero ROLL CALL: AGENCY MEMBERS: Naggar, Roberts, Stone, Washington, Comerchero PUBLIC COMMENTS A total of 15 minutes is provided so members of the public may address the Redevelopment Agency on items that are not listed on the agenda or on the Consent Calendar. Speakers are limited to two (2) minutes each. If you decide to speak to the Board of Directors on an item not on the agenda or on the Consent Calendar, a pink "Request to Speak" form should be filled out and filed with the City Clerk. When you are called to speak, please come forward and state your name for the record. For all other agenda items, a 'Request to Speak" form must be filed with the City Clerk Prior to the Board of Directors addressing that item. There is a five (5) minute time limit for individual speakers. Anyone wishing to address the Board of Directors should present a completed pink "Request to Speak" form to the City Clerk. When you are called to speak, please come forward and state your name and address for the record. CONSENT CALENDAR Minutes RECOMMENDATION: 1.1 Approve the minutes of March 16, 2004. 2 Old Town Property Acquisition Relocation Plan RECOMMENDATION: 2.1 Adopt a resolution entitled: RESOLUTION NO. RDA 04- A RESOLUTION OF THE REDEVELOPMENT AGENCY OF THE CITY OF' TEMECULA APPROVING THE RELOCATION PLAN FOR THE PROPOSED PARKING LOT PROJECT IN OLD TOWN TEMECULA R:\Agenda\032304 DEPARTMENTAL REPORT EXECUTIVE DIRECTOR'S REPORT AGENCY MEMBERS' REPORTS ADJOURNMENT Next regular meeting: Tuesday, April 13, 2004, 7:00 PM City Council Chambers, 43200 Business Park Drive, Temecula, California. R:Wgenda\032304 RECONVENE TEMECULA CITY COUNCIL COUNCIL BUSINESS 12 Chaparral Special Study Area — Interim Policy IT�iZiT r�iT��bl�l[+LE 12.1 Provide direction on how to address General Plan Land Use and Zone Change requests in the Chaparral Special Study Area. 13 Status Update — Senate Bill 87 (Hollingsworth) (At the request of the entire City Council.) RECOMMENDATION: 13.1 Approve amended language to Senate Bill 87 and urge Senator Hollingsworth and other members of the California legislature to approve SB 87 as amended. DEPARTMENTAL REPORTS CITY MANAGER'S REPORT CITY ATTORNEY'S REPORT Next adjourned regular City Council meeting, Tuesday, April 13, 2004, at 7:00 P.M., City Council Chambers, 43200 Business Park Drive, Temecula, California. R:Wgenda\032304 10 PROCLAMATIONS mm"►9 PRESENTATIONS F' �I > 0 .. 'r. aJ U Z 'b ° cntr. ycwa F OA C� v ce U O O ° 'L7 O O G ❑ �' N y u0i r-� �+ cn ° 3rn o w � o o b cd ai .b b °�° co ccai ° U ° Q Cd ai b y to�, �' o '° Z y b 0 0 O Tw w a wCd w tQ 3 0 y ° N 9 U ^' S O •� N W� d.dd'� d� d �d•�d•�d „Wx � F" 0 c b ITEM 1 ITEM 2 RESOLUTION NO.04- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TEMECULA ALLOWING CERTAIN CLAIMS AND DEMANDS AS SET FORTH IN EXHIBIT A THE CITY COUNCIL OF THE CITY OF TEMECULA DOES RESOLVE, DETERMINE AND ORDER AS FOLLOWS: Section 1. That the following claims and demands as set forth in Exhibit A, on file in the Office of the City Clerk, have been audited by the City Manager, and that the same are hereby allowed in the amount o1$1,211,774.68. Section 2. The City Clerk shall certify the adoption of this resolution. PASSED, APPROVED AND ADOPTED, this 23rd day of March, 2004. Michael S. Naggar, Mayor ATTEST: Susan W. Jones, CMC City Clerk [SEAL] R:/Resos 2004/Resos 04- STATE OF CALIFORNIA) COUNTY OF RIVERSIDE) ss CITY OF TEMECULA ) I, Susan W. Jonas, CMC, City Clerk of the City of Temecula, hereby do certify that the foregoing Resolution No. 04-_ was duly adopted at a regular meeting of the City Council of the City of Temecula on the 23'' day of March, 2004 by the following roll call vote: AYES: COUNCILMEMBERS: NOES: COUNCILMEMBERS: ABSENT: COUNCILMEMBERS: ABSTAIN: COUNCILMEMBERS: Susan W. Jones, CMC City Clerk R:/Resos 2004/Resos 04- CITY OF TEMECULA LIST OF DEMANDS 03/11/04 TOTAL CHECK RUN: 03/11/04 TOTAL PAYROLL RUN: TOTAL LIST OF DEMANDS FOR 03/23/04 COUNCIL MEETING: DISBURSEMENTS BY FUND: CHECKS: 001 GENERAL FUND $ 335,337.56 165 RDA DEV-LOW/MOD SET ASIDE 127,984.36 190 COMMUNITY SERVICES DISTRICT 160,261.82 192 TCSD SERVICE LEVEL B 71.44 193 TCSD SERVICE LEVEL C 38,701.93 194 TCSD SERVICE LEVEL D 713.08 210 CAPITAL IMPROVEMENT PROJ. FUND 3,764.63 280 REDEVELOPMENT AGENCY-CIP 12,127.32 300 INSURANCE FUND 671.04 320 INFORMATION SYSTEMS 26,851.44 330 SUPPORTSERVICES 4,639.03 340 FACILITIES 32,084.72 390 TCSD 2001 COPS - DEFT SERVICE 132,625.00 100 GENERAL FUND $ 236,555.02 165 RDA-LOW/MOD SET ASIDE 5,458.60 190 COMMUNITY SERVICES, DISTRICT 55,213.07 192 TCSD SERVICE LEVEL 13 108.37 193 TCSD SERVICE LEVEL 1) 5,224.60 194 TCSD SERVICE LEVEL D 809.70 280 REDEVELOPMENT AGENCY-CIP 2,460.64 300 INSURANCE FUND 1,028.08 320 INFORMATION SYSTEMS 20,382.95 330 SUPPORTSERVICES 2,758.12 340 FACILITIES 5,942.16 TOTAL BY FUND: PREPARED BY JADA YONKER, ACCOUNTING SPECIALIST GENIE ROBERTS, DIRECTOR OF FINANCE SHAWN NELSON, CITY MANAGER $ 875,833.371,� 335,941.31 $ 1,211,T74.68 $ 875,833.37 335,941.31 $ 1,211,774.68 HEREBY CERTIFY THAT THE FOLLOWING IS TRUE AND CORRECT. FOLLOWING IS TRUE AND CORRECT. CITY OF TEMECULA LIST OF DEMANDS 03/11/04 TOTAL CHECK RUN: $ 875,833.37 0&11/04 TOTAL PAYROLL RUN: 335,941.31 TOTAL LIST OF DEMANDS FOR 03/23/04 COUNCIL MEETING: $ 1,211,774.68 DISBURSEMENTS BY FUND: CHECKS: 001 GENERAL FUND $ 335,337.56 165 RDA DEV-LOW/MOD SE'f ASIDE 127,984.36 190 COMMUNITY SERVICES DISTRICT 160,261.82 192 TCSD SERVICE LEVEL E 71.44 193 TCSD SERVICE LEVEL C 38,701.93 194 TCSD SERVICE LEVEL D 713.08 210 CAPITAL IMPROVEMENT PROD. FUND 3,764.63 280 REDEVELOPMENT AGEI4CY-CIP 12.127.32 300 INSURANCE FUND 671.04 320 INFORMATION SYSTEMS 26,851.44 330 SUPPORTSERVICES 4,639.03 340 FACILITIES 32,084.72 390 TCSD 2001 COPS - DEBT SERVICE 132,625.00 $ 875,833.37 100 GENERALFUND $ 236,555.02 165 190 RDA-LOW/MOD SET ASIDE COMMUNITY SERVICES DISTRICT 5,458.60 55,213.07 ' 192 TCSD SERVICE LEVEL E 108.37 193 TCSD SERVICE LEVEL O 5,224.60 194 TCSD SERVICE LEVEL D 809.70 280 REDEVELOPMENT AGEI4CY-CIP 2,460.64 300 INSURANCE FUND 1,028.08 320 INFORMATION SYSTEMS 20,382.95 330 SUPPORTSERVICES 2,758.12 340 FACILITIES 5,942.16 335,941.31 TOTAL BY FUND: $ 1,211,774.68 PREPARE4A JADAYONKEk ACCOUNTING SPECALIST HEREBY CERTIFY THAT TH E FOLLOW ING IS TRUE AND CORRECT. 171PIDPEel =I HEREBY CERTIFY THAT THE FOLLOWING IS TRUE AND CORRECT. NELSON, CITY MANAGER apChkLst Final Check List Page: 1 03/11/2004 4:16:02PM CITY OF TEMECULA Bank: union UNION BANK OF CALIFORNIA Check M Date Vendor Description Amount Paid Check Total 281 03/09/2004 001168 BANKOFAMERICA Reimb:Affirmed Housing:R&R 6th St 121,000.00 121,000.00 282 03/11/2004 001065 NATIONNIDE RETIREMENT SO Nationwide Retirement Payment 20,349.78 20,349.78 283 03/11/2004 000246 PERS (E:MPLOYEES' RETIREME PERS ER Paid Member Contr Pmt 60,323.30 60,323.30 284 03/11/2004 000389 U S C M WEST (OBRA), OBRA - Project Retirement Payment 2,185.28 2,165.28 285 03/11/2004 000642 TEMECULA CITY FLEXIBLE Employee Contribution to Flex 6,716.37 6,716.37 286 03/11/2004 000245 PERS (HEALTH INSUR. PREMIU PERS Health Admin Cost Payment 62,348.49 62,348.49 287 03/11/2004 000444 INSTATAX (EDD) State Disability Ins Payment 16,544.82 16,544.82 288 03/11/2004 000283 INSTATAX(IRS) Federal Income Taxes Payment 64,444.20 64,444.20 289 03/11/2004 003228 U S BANK TRUST NATIONAL AS TCSD COPs Debt Service Pmt 132,625.00 132,625.00 90451 03/11/2004 003552 A F L A C AFLAC Cancer Payment 1,763.80 1,763.80 90452 03/11/2004 004973 ABACHE RLI, LINDI TCSD instructor earnings 435.40 435.40 90453 03/11/2004 005288 ADAMS, GREG Reimb: Emerg Mad Jml subscription 75.00 75.00 90454 03/11/2004 004064 ADELPHIA Feb high speed Internet svcs 28.95 28.95 90455 03/11/2004 003802 ADOLPH KIEFER & ASSOCIATE Keifer Tot Dock: CRC Aquatic 4,687.00 4,687.00 90456 03/11/2004 006463 AMERICAN LANDSCAPE Feb Ldscp Mntc: Sports Parks 25,645.82 Jan Ldscp Mntc: Sports Parks 25,645.82 Jan Ldscp Mntc: North Slopes 15,533.00 Feb Ldscp Mntc: North Slopes 15,533.00 82,357.64 90457 03/11/2004 000936 AMERICAN RED CROSS Aquatics supplies 24.00 24.00 90458 03/11/2004 004446 AMERICAN SOCIETY OF CIVIL Membership: Mayra DeLaTorre 2725 230.00 230.00 Paget apChkLst Final Check List Page: 2 03/11/2004 4:16:02PM CITY OF TEMECULA Bank: union UNION BANK OF CALIFORNIA Check# Date Vendor 90459 03/11/2004 000101 APPLE ONE, INC. 90460 03/11/2004 007465 ARBOGAST, TOMI (Continued) Description Amount Paid Check Total Temp help PPE 2/28 Delarm 633.60 Temp help PPE 2/21 Delann 506.88 Temp help PPE 2/21 Lee 316.80 Temp help PPE 2/21 Alexander 174.24 1,631.52 Reimb:Recruk Volunteers Cf:1/21-22 299.73 299.73 90461 03/11/2004 001323 ARROWHEAD WATER INC Bottled wtr servs @ City Hall 457.85 Bottled wtr servs @ CRC 145.92 Bottled wtr servs 0 T.Museum 37.78 Bottled wtr servs @ Skate Park 17.02 658.57 90462 03/11/2004 007448 ASHE, ERYAN Reimb Agrmnt Pmt:Soundwall Impry 1,220.00 1,220.00 90463 03/11/2004 002541 BECKER CONSTRUCTION SRV Remove Sand in Wolf Vly Channel 3,575.00 Clean out Wolf Vly Channel 2,426.00 6,001.00 90464 03/11/2004 004778 BERRYMAN & HENIGAR INC Feb temp help Russell Grance 11,440.02 11,440.02 90465 03/11/2004 006721 BOISE CASCADE OFFICE Furniture: Police main stn 461.98 Furniture: Police main sin 327.44 Office Supplies: Fire Prevention 88.77 Office Supplies: Finance 33.88 Office Supplies: Finance 4.92 916.99 90466 03/11/2004 004380 BOY SCOUTS OF AMERICA 03/04 Comm Svcs Funding Award 1,500.00 1,500.00 90467 03/11/2004 007055 BROWN, ANNETTE TCSD instructor earnings 72.00 72.00 90468 03/11/2004 002099 BUTTERFIELD ENTERPRISES Mar - Old Town Restroom lease 826.00 826.00 90469 03/11/2004 003138 CAL MAT Hot Mix Asphalt for PW Patch Crew 1,736.64 1,736.64 90470 03/11/2004 005384 CALIF BAGEL BAKERY & DELI Refshments:Council closed session 189.10 189.10 90471 03/11/2004 004228 CAMERON WELDING SUPPLY Helium tanks refill:TCSD 27.62 27.62 90472 03/11/2004 006075 CAMPBELL, KENTON SCOTT TCSD instructor earnings 518.00 518.00 90473 03/11/2004 003554 CANADA LIFE ASSURANCE CO Mandatory Life Insurance Payment 2,450.00 2,450.00 Page2 apChkLst Final Check List Page: 3 03/11/2004 4:16:02PM CITY OF TEMECULA Bank: union UNION BANK OF CALIFORNIA (Continued) Check If Date Vendor Description Amount Paid Check Total 90474 03/11/2004 004602 CHALLENGER DOOR'S Res Imp Prgm: Lovell, Beverly 725.00 725.00 90475 03/11/2004 000912 CITY CLERKS ASSN OF CALIF Ann'I Conf:4/21-23:Domenoe 395.00 395.00 90476 03/11/2004 006910 COLOR ME MINE OF TEMECUL TCSD instructor earnings 144.00 TCSD instructor earnings 16.00 160.00 90477 03/11/2004 007463 COMERCHERO, PAT Reimb:Photoshop/Adobe manuals 53.31 53.31 90478 03/11/2004 004405 COMMUNITY HEALTH CHART Community Health Charities Payment 163.00 163.00 90479 03/11/2004 001193 COMP U S A INC Photoshop for Webmaster 730.00 730.00 90480 03/11/2004 002147 COMPLIMENTS COMPLAINTS & Entertainment: 3/5 CRC Amazing Dan 112.50 112.50 90481 03/11/2004 000442 COMPUTER ALERT SYSTEMS Security/fire alarm monitoring:City Hall 1,659.00 Proximity Cards for employees 656.50 2,315.50 90482 03/11/2004 000447 COMTRONIX OF HEMET Repair rear light1speaker switch: Polic 80.39 80.39 90483 03/11/2004 004524 CRAFCO INC/ABSOLUTE ASPH Temp asphalt material PW Patch Crew 784.42 784.42 90484 03/11/2004 007458 DEJA VLf TRAVEL Airfare:4/27-5/4:Sister City -Netherland 2,092.29 2,092.29 90485 03/11/2004 007453 DEMOCH, JOY Refund: Aquatics -Lifeguard Tmg 130.00 130.00 90486 03/11/2004 007454 DIAZ-GALLEGOS, DOLORES Refund: Gymnastics:Eariy Tumble 66.00 66.00 90487 03/11/2004 004192 DOWNS COMMERCIAL FUELI Fuel for city vehicles: PW mntc 61353 886.94 Fuel for city vehicles: Land 61345 727.35 Fuel for city vehicles: TCSD 61343 687.33 Fuel for city vehicles: B&S 61348 366.07 Fuel for city vehicles: Ping 61347 287.32 Fuel for city vehicles: CIP 61351 234.98 Fuel for city vehicles: City Van 61349 98.34 Fuel for city vehicles: Traffic 61953 84.95 Fuel for city vehicles: Planning 61384 56.69 3,429.97 Page3 apChkLst Final Check List Page: 4 03/11/2004 4:16:02PM CITY OF TEMECULA Bank; union UNION BANK OF CALIFORNIA (Continued) Check # Date Vendor Description Amount Paid Check Total 90488 03/11/2004 001380 E S I EMPLOYMENT SERVICES Temp help PPE 2/20 Hear 5,832.16 Temp help PPE 2120 Rush 1,935.40 Temp help PPE 2/20 Kanigowski 1,469.16 Temp help PPE 2120 Sang 1,279.55 Temp help PPE 2/20 Novotny 1,258.40 Temp help PPE 2/20 Lontok 1,200.00 Temp help PPE 2/20 Gutierrez 1,192.80 14,067.47 90489 03/11/2004 000161 EDEN SYSTEMS INC Update signatures on checks 300.00 300.00 90490 03/11/2004 001165 ENTERTAINMENT PUBLICATI Fund raiser for teen council 160.00 160.00 90491 03/11/2004 006487 EUROPEAN CAFE & VINEYARD Refrshments:Councilmember mtg 131.29 Refrshmnts: Business mtg w/county 86.95 218.24 90492 03/11/2004 001056 EXCEL LANDSCAPE Jan Idscp impr:City Hall 408.00 Jan Idscp impr:Old Town 336.00 Jan Idscp impr:Sr Ctr 120.00 864.00 90493 03/11/2004 000165 FEDERAL EXPRESS INC Express mail services 228.54 228.54 Page:4 apChkLst Final Check List Page: 5 03/11/2004 4:16:02PM CITY OF TEMECULA Bank: union UNION BANK OF CALIFORNIA (Continued) Check If Date Vendor Description Amount Paid Check Total 90494 03/11/2004 003347 FIRST EANKCARD CENTER INTL ASSN OF PLUMBING AND AE Calif Code Sem:2/12-13:Fonnoe 885.00 CAL TRAVEL INDUSTRY ASSC GY Reg:LA Times Trvl Shw GW/SC/M 795.00 HYATT RR HtI:RCTC Fed Lby:2/10-12 442.52 AMERICAN PLANNING ASSOCI GY Ad:Planning Jobs on the Web 300.00 HYATT GY HTLA Times Trvl Shw GW/SC/MA 217.98 GT Add't APA Cf fees:Guerriero 195.00 BROOKSTONE GY Svc Award Gifts for employees 109.93 DAYS INN AE Htl:Calif Code Sem:2/12-13 98.35 CALIF GRILL GR Refrshmnts:Brkfst Mtg w/Lobby 91.35 HYATT RR HtI:SCAF Mtg:1/29 81.95 PARKERS LIGHTHOUSE GY Meal:LA Times Trvl Shw 60.35 AMPCO PARKING RR Prkg:RCTC Fed Lby:2110-12 43.00 BLACK ANGUS GY Refrshmnts:Business Mtg 42.00 CHEVRON U S A INC AE Fuel:Cald Code Sem:2/12-13 40.00 BEST BUY COMPANY INC GY Mgmt retreat supplies 32.30 T G I FRIDAYS RR Meal:RCTC Fed Lby:2/10-12 24.94 CATERERS CAFE GY Refshmnts: HR business mtg 23.22 GY Bank svcs charges 19.09 DOUBLE?TREE HOTEL GR Meal:FireHouse Cf:2/1-5:Rawlings 12.83 3,514.81 90495 03/11/2004 004178 FREEDOM SIGNS""""""""' Fac Imp Prgm: The Loft Design 2,491.72 Fac Imp Prgm: Heather's Design 2,478.25 Fac Imp Prgm: Mad Madeline's Grill 1.756.88 Fac Imp Prgm: Old Town Car Stereo 1,077.50 Deduction: BCSE-404757 -25.00 7,779.35 90496 03/11/2004 007068 FROST, RACHAEL Reimb:Recruit Volunteers Cf:1/21-22 368.10 368.10 90497 03/11/2004 003946 G T ENTERTAINMENT '04 Father/Daughter Date Night 2/7 400.00 400.00 90498 03/11/2004 007279 GAIL MATERIALS INC Infield Mix: Var Parks 2,971.67 Infield Mix:Var Parks 972.06 3,943.73 90499 03/11/2004 002819 GARWIN & CHAN ASSOCIATES Maxell IS-90/Start Cassette Tapes 69.32 69.32 Pages apChkLst Final Check List Page: 6 03/11/2004 4:16:02PM CITY OF TEMECULA Bank: union UNION BANK OF CALIFORNIA Check # Date Vendor 90500 03/11/2004 007450 GENELLE, MICHAEL (Continued) Description Amount Paid Check Total Reimb Agnnnt Pmt:Soundwall Impry 520.00 520.00 90501 03/11/2004 005405 GILLILAND, ROBIN Reimb: Rosebushes for Volunteers 61.21 61.21 90502 03/11/2004 000177 GLENNIES OFFICE PRODUCTS Office Supplies: Fire Stn 918.29 Office Supplies: CRC 877.40 Office Supplies: TCSD 337.01 Office Supplies: Bldg & Safety 264.39 Office Supplies: City Mgrs 263.56 Office Supplies: City Clerks 240.69 Office supplies: PW 185.52 Office Supplies: Central Svcs 119.24 Office Supplies: Finance 58.26 Office Supplies: Records Mgmt 45.91 Office Supplies: Eco Devel 43.89 Office Supplies: TCSD 23.64 Office Supplies: T.Museum 21.71 Office Supplies: Info System 13.34 3,412.85 90503 03/11/2004 005947 GOLDE14 STATE OVERNIGHT Express Mail Service: Fire 61.39 61.39 90504 03/11/2004 004133 H D L SOFTWARE LLC Business License mntc agnnnt 4,400.00 4,400.00 90505 03/11/2004 007459 HAMMARSTROM, GWEN WEND TCSD instructors earnings 243.20 243.20 90506 03/11/2004 000186 HANKS HARDWARE INC Hardware supplies: TCSD 1,775.87 Hardware supplies: Fire Stn 92 389.72 Hardware supplies: PW mntc 211.85 Hardware supplies: CRC 175.57 Hardware supplies: City Hall 104.06 Hardware supplies: Police Dept 78.25 Hardware supplies: Aquatics 42.33 Hardware supplies: Bldg & Safety 4.30 Museum exhibit supplies 3.81 2,785.76 90507 03/11/2004 002372 HARMON, JUDY TCSD instructor earnings 251.21 251.21 90508 03/11/2004 007466 HARRIS, THERESA EE computer purchase prgm 2,000.00 2,000.00 90509 03/11/2004 000116 HEALTH NET DENTAL AND VI Health Net Vision Payment 1,063.76 1,063.76 90510 03/11/2004 002107 HIGHMARK INC Voluntary Supp Life Insurance 624.90 624.90 Pages apChkLst Final Check List Page: 7 03111/2004 4:16:02PM CITY OF TEMECULA Bank: union UNION BANK OF CALIFORNIA (Continued) Check# Date Vendor Description Amount Paid Check Total 90511 03/11/2004 007449 HOUSER, GARY Reimb Agrmnt Pmt:Soundwall Impry 815.00 815.00 90512 03/11/2004 007117 HOWE WELDING & FABRICAT Bum barrels for fire stn 92 129.30 129.30 90513 03/11/2004 006492 HRUSKA, ROSEANN Reimb: Mgmt Skills:312/04 52.44 52.44 90514 03/11/2004 006074 1 C C SAN DIEGO AREA '04 Membership: Anthony Elmo 50.00 50.00 90515 03✓11/2004 000194 1 C M A RETIREMENT TRUST 45 I C M A RetirementPayment 7,333.95 7,333.95 90516 03/11/2004 004833 IMPERIAL PAVING COMPANY I Repair City Hall parking lot 20,020.00 20,020.00 90517 03/11/2004 001517 INTEGRATED INSIGHTS DBA: H EE assistance program coordinator 686.28 686.28 90518 03/11/2004 001407 INTER VALLEY POOL SUPPLY I Pool sanitizing chemicals 254.29 254.29 90519 03/11/2004 004444 INTUIT IT SOLUTIONS Priority Support for Track It: IS 2,402.50 2,402.50 90520 03/11/2004 001186 IRWIN, JOHN TCSD instructor earnings 920.00 920.00 90521 03/11/2004 004265 JEWELL FENCE COMPANY Res Imp Prgm: Martinez, Ricardo 235.00 235.00 90522 03/11/2004 005928 JUTKIEWICZ, ROBIN J. TCSD instructor earnings 204.00 204.00 90523 03/11/2004 000820 K R W & ASSOCIATES Nov -Feb eng plan ck review svcs 14,190.00 14,190.00 90524 03/11/2004 000206 KINKOS INC Stationery paper/misc supplies 23.95 23.95 90525 03/11/2004 001405 KIWANIS CLUB OF RANCHO - Refund: Security deposit 100.00 100.00 90526 03/11/2004 007321 KOPP, JON R. (RANDY) Rod Run event sound system svos 600.00 600.00 90527 03/11/2004 003286 LIBRARYSYSTEMS & SERVICE Feb Svcs -library system agnnnt 10,776.61 Feb svcs-library system agrmnt 1,074.94 11,851.55 90528 03/11/2004 003726 LIFE ASSIST INC Paramedic squad supplies: Fire 513.22 513.22 Page:7 apChkLst Final Check List Page: 8 03/11/2004 4:16:02PM CITY OF TEMECULA Bank: union UNION BANK OF CALIFORNIA (Continued) Check # Date Vendor Description Amount Paid Check Total 90529 03/11/2004 006716 LIFE TRAINING GROUP, THE AED cabinets & response kits:Medics 1,620.52 Employee AED/CPR/First Aid Cart. 802.88 Employee AED/CPR/First Aid Cart. 764.65 Employee AED/CPR/First Aid Cart. 739.42 Employee AED/CPR/First Aid Cert. 649.95 Credit: Overcharged certification cards -39.32 4,538.10 90530 03/11/2004 007456 LIRA, SYLVIA Refund: Security deposit 100.00 100.00 90531 03/11/2004 006897 LORY, SUSAN, J. TCSD instructor earnings 189.00 TCSD instructor earnings 168.00 TCSD instructor earnings 70.00 427.00 90532 03/11/2004 004068 MANALILI, AILEEN TCSD Instructor Earnings 490.00 490.00 90533 03/11/2004 007461 MARTIN, DANIEL Reimb Agrmnt Pmt:Soundwall Impry 250.00 250.00 90534 03/11/2004 002693 MATROS, ANDREA TCSD Instructor Earnings 280.00 280.00 90535 03/11/2004 006571 MELODY'S AD WORKS Consulting Svcs:Bluegrass Festival 1,500.00 1,500.00 90536 03/11/2004 003076 MET LIFE INSURANCE Met Life Dental Insurance 8,127.02 8,127.02 90537 03/11/2004 001905 MEYERS, DAVID WILLIAM TCSD Instructor Earnings 568.00 TCSD Instructor Earnings 352.00 920.00 90538 03/11/2004 007210 MIDORI GARDENS Feb Park Ldscp Maint Svcs 27,384.92 27,384.92 90539 03/11/2004 001384 MINUTEMAN PRESS Business Cards: Planning Dept. 42.83 Business Cards: K.Noland 42.83 85.66 90540 03/11/2004 002925 NAPA AUTO PARTS Parts for MS 84 Truck 90.49 Part for Fire Stn 73 Truck 6.09 96.58 90541 03/11/2004 002139 NORTH COUNTY TIMES Feb Recruitment Ads:H.R. Dept. 707.80 707.80 90542 03/11/2004 002292 OASIS VENDING Coffee/Kitchen Supplies:City Hall 609.62 Coffee/Kitchen Supplies:West Wing 129.30 738.92 90543 03/11/2004 002105 OLD TOWN TIRE & SERVICE City Vehicle Maint/Repair Svcs 653.06 City Vehicle MainVRepair Svcs 33.50 686.56 90544 03/11/2004 002668 OMEGA LAKE SERVICES Feb Duck Pond Water Maint. Svcs 522.50 522.50 PageP apChkLst Final Check List Page: 9 03/11/2004 4:16:02PM CITY OF TEMECULA Bank: union UNION BANK OF CALIFORNIA (Continued) Check # Date Vendor Description Amount Paid Check Total 90545 03/11/2004 003955 PANE CONSULTING SERVICE ( Volunteer Prgm Supplies 3,059.57 3,059.57 90546 03/11/2004 007455 PEOPLE:LINK Refund:Security Deposit 100.00 100.00 90547 03/11/2004 001958 PERS LONG TERM CARE PROG PERS Long Term Care Payment 288.55 288.55 90548 03/11/2004 000249 PETTY CASH Petty Cash Reimbursement 426.17 426.17 90549 03/11/2004 005820 PRE -PAID LEGAL SERVICES I Prepaid Legal Services Payment 153.50 153.50 90550 03/11/2004 000254 PRESS ENTERPRISE COMPAN Feb Recruitment Ads:H.R. Dept 1,718.76 1,718.76 90551 03/11/2004 004576 PRIMEDIA 'Wildfire" subscr:Fire Dept 30.00 30.00 90552 03/11/2004 007457 RAMIREZ, MARTHA Refund:Dance-Teen Tap 85.00 85.00 90553 03/11/2004 000728 RAMSEY BACKFLOW & PLUMB Var. Slopes Backflow Testing/Repair 381.00 381.00 90554 03/11/2004 000262 RANCHO CALIF WATER DIST Various Water Meters 8,400.13 Various Water Meters 527.98 Various Water Meters 170.30 Various Water Meters 72.32 9,170.73 90555 03/11/2004 000947 RANCHO REPROGRAPHICS Dup. Blueprints:Pechanga Pkwy Impry 136.00 Dup. Blueprints:Trf Sgnl Installs 14.84 150.84 90556 03/11/2004 004584 REGENCY LIGHTING City Hall Electrical Supplies 97.51 97.51 90557 03/11/2004 000418 RIVERSIDE CO CLERK & Ntc/E:xemption Fee:Jefferson Rehab 64.00 64.00 90558 03/11/2004 005785 RIVERSIDE CO EMS EMS Recertification:G.Adams 50.00 50.00 90559 03/11/2004 000355 RIVERSIDE CO REGISTRAR OF Map of the City of Murrieta/Temecula 40.00 40.00 90560 03/11/2004 000406 RIVERSIDE CO SHERIFFS DEP Trf Collision Invest:4/5-16:D.Trusoott 388.00 388.00 90561 03/11/2004 000406 RIVERSIDE CO SHERIFFS DEP Trf Collision Invest:3/1-12:D.Truscoft 385.00 385.00 Page9 apChkLst Final Check List Page: 10 03/11/2004 4:16:02PM CITY OF TEMECULA Bank: union UNION BANK OF CALIFORNIA (Continued) Check# Date Vendor Description Amount Paid Check Total 90562 03/11/2004 000406 RIVERSIDE CO SHERIFFS DEP Mtr Veh. Inspect:4/19-23:J.Polliff 167.00 167.00 90563 03/11/2004 000406 RIVERSIDE CO SHERIFFS DEP Trf Collision Invest:5/10-14:K.Reid 117.00 117.00 90564 03/11/2004 000406 RIVERSIDE CO SHERIFFS DEP Tactical Firearms:4/21:K.Violefte 84.00 84.00 90565 03/11/2004 001365 RIVERSIDE COUNTY OF Renew Permit for CRC 405.00 405.00 90566 03/11/2004 007452 ROSALE:S, JILL Refund:Sports-Intro to Track 75.00 75.00 90567 03/11/2004 003001 ROSS FIENCE INC. Res Imp Prgm: Vega, Tavo & Chance 1,495.00 1,495.00 90568 03/11/2004 002226 RUSSO, MARY ANNE TCSD Instructor Earnings 832.00 832.00 90569 03/11/2004 005227 SAN DIEGO COUNTY OF Support Payment 41.62 41.62 90570 03/11/2004 005227 SAN DIEGO COUNTY OF Support Pmt:#661183401610 25.00 25.00 90571 03/11/2004 006815 SAN DIEGO, COUNTY OF Support Payment 12.50 12.50 90572 03/11/2004 007462 SHIPTON, GORDON Reimb Agnnnt Pmt:Soundwall Impry 710.00 710.00 90573 03/11/2004 007460 SIMPSON, JASON Reimb:CSMFO Conf:2/29-3/02/04 43.80 43.80 90574 03/11/2004 005940 SKY CANYON STUDIOS High Hope Valentines Dance Portraits 355.00 355.00 90575 03/11/2004 000645 SMART & FINAL INC Recreation Supplies for MPSC 192.84 2004 Volunteer Recogn. Supplies 83.19 Coffee Vending Supplies:City Hall 53.06 329.09 Page:10 apChkLst Final Check List Page: 11 03/1 W004 4:16:02PM CITY OF TEMECULA Bank: union UNION BANK OF CALI FORNIA (Continued) Check# Date Vendor Description Amount Paid Check Total 90576 03/11/2004 000537 SO CALIF EDISON Feb 2-02-502-8077 West Wing 1,441.09 Feb 2-00-397-5067 Various Mtrs 663.63 Mar 2-10-331-2153 TCC 569.24 Mar 2-19-683-3255 Front St Pad 394.61 Feb 2-19-683-3263 Front St Ped 316.23 Mar 2-20-798-3248 C. Museum 245.14 Mar 2-22-417-8772 Rancho Vista 96.02 Feb 2-19-538-2262 Various Mira 63.96 Mar 2-23-693-2810 Pala Rd 36.74 Mar 2-24-077-3069 Pala Rd 35.25 Mar 2-23-051-9399 Marg. Pad. 14.22 3,876.13 90577 03/11/2004 000519 SOUTH COUNTY PEST Pest Control Svcs:Sports Park 208.00 Pest Control Svcs:Sports Park 84.00 Pest Control Svcs:Sports Park 84.00 Pest Control Svcs:Fire Stn 84 80.00 Pest Control Svcs:Fire Stn 92 42.00 Pest Control Svcs:Senior Ctr 29.00 527.00 90578 03/11/2004 004420 STATE CAMP INSURANCE FUN February 2004 Workers' Comp Prom. 42,655.52 42,655.52 90579 03/11/2004 002366 STEAM SUPERIOR CARPET CL Carpet Cleaning Svcs @ City Hall Repair Carpet ® City Hall/Front Lobby Sep Carpet Cleaning Svcs @ CRC Oct Carpet Cleaning Svcs @ CRC Repair Vinyl Flooring ® CRC Repair Vinyl Flooring 0 CRC 90580 03/11/2004 007343 SUCCESSFUL EVENTS TCSD Staff Training Manuals 90581 03/11/2004 000305 TARGETSTORE 90582 03/11/2004 001547 TEAMSTERS LOCAL 911 90583 03/11/2004 006465 TEMECULA AUTO REPAIR 90584 03/11/2004 006914 TEMECULA COPIERS INC. Teen Prgm Recreation Supplies Union Dues Payment M.S. 73 Vehicle Repairs/Maint Feb Copier Usage Chrgs:City Hell 90585 03/11/2004 000168 TEMECULA FLOWER CORRAL Sunshine Fund 90586 03/11/2004 003140 TEMECULA VALLEY TAEKWON TCSD Instructor Earnings TCSD Instructor Earnings 1,360.00 420.00 360.00 350.00 300.00 200.00 64.23 63.87 3,483.00 223.09 2,641.68 172.19 160.00 120.00 2,980.00 64.23 63.87 3,483.00 223.09 2,641.68 172.19 280.00 Page:11 apChkLst Final Check List Page: 12 03/11/2004 4:16:02PM CITY OF TEMECULA Bank: union UNION BANK OF CALIFORNIA (Continued) Check # Date Vendor Description Amount Paid Check Total 90587 03/11/2004 005937 TOMCZA K, MARIA T. TCSD Instructor Earnings 60.00 TCSD Instructor Earnings 12.00 72.00 90588 03/11/2004 007451 TRIAS, NIARIFEL Refund:Art-Creative Drawing 38.00 38.00 90589 03/11/2004 007252 TRUE NORTH RESEARCH Consult Svcs:Cable Franchise Survey 5,500.00 5,500.00 90590 03/11/2004 002702 U S POSTAL SERVICE Postage Meter Deposit 2,933.55 2,833.55 90591 03/11/2004 004981 UNISOURCE SCREENING & 02/16-29 Background Screening Svcs 134.00 134.00 90592 03/11/2004 004846 UNITED GREEN MARK INC Irrigation Supplies:TCSD Mntc 20.71 20.71 90593 03/11/2004 000325 UNITED WAY United Way Charities Payment 385.00 385.00 90594 03/11/2004 004819 UNUM LIFE INS. CO. OF AMERI Longterm Disability Payment 6,746.05 6,746.05 90595 03/11/2004 006637 V C A CODE GROUP Feb Plan Check Svcs:B&S Dept. 3,830.50 3,830.50 90596 03/11/2004 004504 VAIL RANCH SELF STORAGE Mar Offsite Storage:Records Mgmt 30.00 30.00 90597 03/11/2004 004261 VERIZON CALIFORNIA Feb xxx-5029 General Usage 678.73 Feb xxx-5509 General Usage 146.55 Feb xxx-1540 O.T. Prk Lot 90.12 Feb xxx-1999 General Usage 39.98 Feb xxx-0049 General Usage 33.42 Feb xxx-5840 General Usage 31.59 Feb xxx-5780 General Usage 31.59 Feb xxx-2629 Nagger 30.07 Feb xxx-2670 911 Auto Dialer 29.27 Feb xxx-2730 Elevator 29.27 Closing Inv:xxx-1289 Pratt 11.13 1,151.72 90598 03/11/2004 004279 VERIZO14 CALIFORNIA INC. Feb Access -CRC Phone Line 347.84 Feb Access-Rvsd Co Phone Line 271.75 619.59 90599 03/11/2004 004783 WEST GRP SAN DIEGO ASSOC Balance/Chrgs:Mgmt Retreat:3/18-19 714.51 714.51 90600 03/11/2004 000339 WEST PUBLISHING CORP City Hall Judicial Updates 251.11 251.11 90601 03/11/2004 002109 WHITE CAP INDUSTRIES INC Maint Supplies for Land Dev 321.30 321.30 Page:12 apChkLst Final Check List Page: 13 03/11/2004 4:16:02PM CITY OF TEMECULA Bank: union UNION BANK OF CALIFORNIA Check# Date Vendor 90602 03/11/2004 004829 WILSON GROUP LLC, THE (Continued) Description Amount Paid Check Total State Lobbyist Svcs for City Issues 3,500.00 3,500.00 Grand Total All Checks: 875,833.37 Page:13 ITEM 3 APPROVAL CITY ATTORNEY DIRECTOR OF FINANCE CITY MANAGER % Yl CITY OF TEMECULA AGENDA REPORT TO: City Manager/City Council FROM: usan W. Jones ity Clerk/Director of Support Services DATE: March 23, 2004 SUBJECT: City Council Meeting Schedule — April 2004 RECOMMENDATION: Direct the City Clerkto re -schedule City Council Meeting of April 27, 2004, to April 20, 2004, and to perform the appropriate postings and noticing requirements of the Government Code. BACKGROUND: Due to three Council Members attending the Sister City Trip to Voorburg, Holland, it is suggested that City Council Meeting of April 27, 2004, be rescheduled to Tuesday, April 20, 2004. FISCAL IMPACT: Changes of dates for City Council, TCSD and RDA meetings will result in no additional cost to the: City. ITEM 4 APPROVAL CITY ATTORNEY DIRECTOR OF FI ANCE CITY MANAGER CITY OF TEMECULA AGENDA REPORT TO: City Manager/City Council FROM: Grant M. Yates, Director of Human Resources DATE: March 23, 2004 SUBJECT: 2004 Workers' Compensation Coverage Annual Renewal RECOMMENDATION: That the City Council: 1. Select State Compensation Insurance Fund as the City's Employee Workers' Compensation Insurance, for Flan Year 2004 which began on February 1, 2004; 2. Approve an appropriation of $25,000 from the General Fund. BACKGROUND: Workers' Compensation Insurance in California continues to undergo difficulties, both in the areas of availability and cost to the insurance buyer. Severely affected by "open rating" market competition and increased claim costs over the past several years, carriers continuing to provide California workers' compensation coverage have been depleted in number and capacity to provide coverage. Though recent legislation expects to promote a certain amount of relief (ie. the base rates for two of the City's three classification codes were slightly reduced this year), the City will still be impacted with a significant overall rate increase for 2004. Our current carrier, State Compensation Insurance Fund, is doing a fine job covering the City and staff is happy with the service State Fund has provided. The City's insurance broker, Mike Bush of Brown & Brown, Inc./CalSurance, requested 16 market quotes and looked into workers' compensation pools, as well as the possibility of the City becoming self -insured. Mr. Bush was requested to explore all of these areas in an effort to ensure that the market carriers knew that the City was serious about obtaining the best coverage at the lowest rate. As the carriers are continuing to slowly assess the effect the recent legislation will have on their premium/rate requirements, more of them have reentered the market place and some with reduced rates. It was felt prudent to bind coverage effective 2-1-04 with the incumbent State Compensation Insurance Fund, in order to give the market more time to react to the legislative relief. At this time we have determined that the carriers are, unfortunately, reserving most of their renewed capacity for their clients with the least difficult exposures. All market carriers were contacted with three providing quotations. The quote from the State Compensation Insurance Fund was the most economical of the bids. The increase in the State Fund quote is reflective of a 21.5% increase in payroll due primarily to full staffing and a 30.2% increase in their combined base rates and the City's experience modification. The City's experience modification decreased from 81 % last year to 75% this year (using the claim information gathered from the 2000, 2001, and 2002 contract years). The quote for the 2004 Workers' Compensation Plan Year (2/01/04 — 1/31/05) is approximately $547,000. While this quote is expensive, it is well below the other two proposals. As a point of historical perspective, the City's workers' compensation premium was $346,000 last year. Based on the above listed quote, City staff recommends the City s workers' compensation coverage remain with State Compensation Insurance fund, for the 2004 Plan Year. The State Compensation Insurance Fund quote reflects the maximum amount for the contract year and may be lower depending on actual payroll. Staff believes the quote reflects the best that can be expected for the 2004 contract year. Our Loss Prevention Program will remain under the leadership of the City's Safety Committee, which has done an outstanding job as evident by our experience rating of 75%, which means that the City's loss experience is 25% better than comparable municipal employers. FISCAL IMPACT: Staff has determined that an additional appropriation of $25,000 in the General Fund is required at this time. Although the increase costs for worker's compensation is approximately $190,000 over previous estimates for the fiscal year, the remaining $165,000 in funding is being covered through anticipated salary savings in the General Fund and TCSD through the end of the current fiscal year. MAR-17-2004 WED 10:07 AM CAL SURANCE FAX NO, 7149391654 P. 02 INSURANCE'. ]PROPOSAL OF CalSurance WORIU?RS' COMPENSATION INSURANCE for CITY OF TEMECULA Coverage Inception Date: 02-01-04 Presented by: Michael Bush Sr. Vice President March 15, 2004 Brown & Brown of California, Inc. California License OB02587 500 N. State College Blvd., Suite 1300, Orange, CA 92868 1.800.228.7975 • Fax: 714.939,1634 MAR-17-2004 WED 10:07 AM CAL SURANCE FAX N0, 7149391654 P. 03 INTRODUCTION TO BROWN & BROWN, INC. Brown & Brown of California, Inc., is a full service insurance brokerage. Specializing in Municipal and Commercial Property, Casualty and Workers' Compensation Insurance and Risk Management Services, Brown & Brown of California, Inc. represents you, our Clients. We are currently ranked as the 6`h largest broker in the country. Our philosophy is client oriented. We strive to provide our customers with comprehensive programs to properly confront their exposures to loss, through: • Insurance contracts with the best available companies, with the best available conditions, at the lowest possible cost. • Risk Management techniques to transfer, reduce and control exposures and their cost. Our final goal is to reduce the ultimate net cost of risk for our clients and to provide services in a professional manner. You are professionals in your field as we are professionals in ours. By using Brown & Brown of California, Inc. to assist in developing and maintaining your insurance program you will free up your resources and add to the expertise needed for maximum efficiency and economy. jpMdw.TemeculawCAd 2 (03104) MAR-17-2004 WED 10:07 AM CAL SURANCE FAX N0, 7149391654 P. 04 SERVICE TEAM Account Executive: Senior Account Coordinator: Account Coordinator: Mike Bush Senior Vice President Direct Line: (714) 939-7453 Car Phone: (714) 342-2542 Home Phone: (714) 998-7479 Fax Line: (714) 939-1654 Judy Pavlik-Huyg, CIC Direct Line: (714) 939-7455 Fax Line: (714) 939-1654 Terri Cervantes Direct Line: (714) 939-7464 Fax Line: (714) 939-1654 Call Our Toll Free "800" Number 1-800-228-7975 7p076d.-T&m WW WC.dx 3 (03104) MAR-17-2004 WED 10:07 AM CAL SURANCE FAX NO, 7149391654 P. 05 WO]W-ERS' COMPENSATION EXPERIENCE MODIFICATION Your experience modification for the current year 2004, February 1st is 75%. Down from Ell % in 2003. THIS MODIFICATION WAS DEVELOPED BY THE CALIFORNIA WORKERS` COMPENSATION INSURANCE RATING BUREAU BASED UPON YOUR INDIVIDUAL CLAIMS EXPERIENCE FOR THE FOLLOWING YEARS: 2002 2001 MIR )p079dw•Ta,mw1a WC-&c 4 (00 ) MAR-17-2004 WED 10:07 AM CAL SURANCE FAX N0, 7149391654 P. 06 MARIkETS APPROACHED BY CALSURANCE State Compensation Insurance Fund Quotation Provided American International Group Companies — Declined Granite State American International Group Companies Quoted $705,000 (AIG) -American Home Argonaut Insurance Company Declined Chubb Group of Insurance Companies Declined Clarendon Insurance Company Declined CNA Insurance Company Declined Crum & Forster Insurance Company Declined Everest Insurance Company Quoted $576,000 Fremont Employers Insurance Company Declined Hartford Insurance Companies Declined Insurance Company of the West Awaiting Response Republic Indemnity Company Declined Travelers Insurance Company Declined Virginia Surety Company (American Declined Employers) Zenith Insurance Company Declined jp0]6 Tol uln WC.dw 5 (0=4) MAR-17-2004 WED 10:08 AM CAL SURANCE FAX N0, 7149391654 P. 07 Partial list of carriers no longer writing Workers' Compensation in California: • Fireman's Fund Insurance Company (Discontinued Writing) • Great States Insurance Company (Liquidation) • HIH America Comp And Liability Insurance Company (Liquidation) • Reliance Insurance Company (Liquidation) • Credit General Insurance Company (Liquidation) • Golden Eagle Insurance Company (Discontinued Writing) jpMdV.-Tonx.W WG.dx 8 (0s ) MAR-17-2004 WED 10:08 AM CAL SURANCE FAX NO. 7149391654 P ., AREAS OF MAJOR CONCERN (ADDRESSED BY CALSURANCE AND STATE COMPENSATION INSURANCE FUND) 1. Safety Committee A. Carrier Loss Control Support B. Film Library Available C. Attendance by CalSurance 2. Written Safety Program (Review and Update) 3. Reserve Reviews (Frequency Discuss) 4. Claims Record Keeping A. Ease of Reporting B. Exchange of Information 5. Accident Investigation j0076Cw-Tame Ia WC-o Y (03104) MAR-17-2004 WED 10:08 AM CAL SURANCE FAX N0, 7149391654 P. 09 STATE COMPENSATION INSURANCE FUND I. II. IV Sest's Rating and Financial Size: Location: Santa Ana, CA Stronq Points: • Loss Prevention • California Workers' Compensation Specialty Company • Largest Writer of Workers' Compensation in California Review Services Per Areas of IVlajor Concern Section p0T6dw-T.m WW WG-dw 0 (03104) MAR-17-2004 WED 10:08 AM CAL SURANCE FAX N0, 7149391654 P. 10 PROPOSAL STATE COMPENSATION INSURANCE FUND Policy Period: 02-01-04 to 02-01-05 Estimated Annual Premium: $547,318 plus State Mandated Fees Type of Policy: One Year - Participating Plan Classification Code Payroll Rate Premium Municipal (non -manual) 9410 $5,628,923 13.49 $759,342 Municipal (all other) 9420 $728,356 24.57 178,957 Clerical 8810 $3,780,011 2.24 84,672 Subtotal: $1,022,971 Estimated Modification: x .75 Modified Premium: $767,228 Premium Modifier (including Estimated Premium Discount Factor): x .71337 Estimated Total Premium: $547,318 (Approx.) California Admn. & Fraud Assessment: + 2,730 California CIGA Fee: + 10,946 PAYMENT TERMS: 10% Down, Monthly Installments or Audits (Discuss) 2003 Rates 2004 Rates Code Without Modification With Modification 81% Without Modification With Moditication 75% 9410 5.41 4.37 9.62 7.22 9420 18.13 14.68 17.53 13.15 8810 1.61 1.30 1.60 1.20 Note: 2004 Payroll up 21-5% over 2003 2004 Rates and Modification up 30.2% (average) over 2003 2004 Premium up 58.2% over 2003 1p075dw-Tuo 1aWO.doc 9 COW04) MAR-17-2004 WED 10:08 AM CAL SURANCE FAX NO. 7149391654 P. it CITY OF TEMECULA Brown & Brown of California, Inc. CLIENT SERVICE AGREEMENT CHECKLIST March 15, 2004 CURRENTLY RECEIVING DESIRED I. Management Services A. Organization of Insurance Files B. Establishment of Insurance Review Meetings Monthly ❑ Quarterly ❑ Semi -Annual ❑ C. Preparation of Bid Specification for Bidding of Insurance Program D. Preparation of Insurance Summary for Auditors E. Self -Insurance Analysis F. Summary of Insurance G. Profit Center Cost Breakdowns II. Workers' Compensation Services A. Review of Rating Classifications B. Review of Previous Losses C. Analyze Causes of Losses D. Audit of Experience Modification Worksheet Jp0%6d1.Tn 18WC.dac 10 (aWuai MAR-17-2004 WED 10:08 AM CAL SURANCE FAX NO, 7149391654 P. 12 CURRENTLY RECEIVING E. Computation of Experience Modification Three Months in Advance of Renewal F. Major Review of All Losses Prior to Dividend Computation G. Major Review of All Losses Prior to Submission to California Inspection Rating Bureau Rate Modification H. Review of Insurance Company Audit Procedures and Client Payroll Records III, Loss Prevention Services A. Operation Survey 1. Unsafe Conditions 2. Unsafe Practices 3. Accident Investigation 4. On -rite Inspections B. Special Hazard Surveys 1. Machine Guarding 2. Noise Control 3. Industrial Hygiene 4. Fire & Explosion Analysis 5, Product Control DESIRED �po9601-T-1--1swc.ax 11 (03104) MAR-17-2004 WED 10:08 AM CAL SURANCE FAX NO. 7149391654 P. 13 CURRENTLY RECEIVING C. Loss Control Program 1. Establishment of Program 2. Regular Meeting Attendance 3. Establishment of Safety Award Program (Including Maintenance) 4. Maintenance of Program D. Safety Training 1. Employee Level 2. Supervisory Level 3. Management Level E. Auto Fleet Service 1. Pre -Employment Forms 2. Driver Safety Meetings 3. Safety Awards 4. Preventative Maintenance 5. Term of Inspection 6. Accident Investigation and Analysis 7. Control Reports to Management 8. Riding with Drivers 9. Following Drivers 10. Motor Vehicle Records 11. Driver Packets F. OSHA Compliance Programs DESIRED jp070dw-T6meWlo WC.dac 12 (DM4) MAR-17-2004 WED 10:08 AM CAL SURANCE FAX NO, 7149391654 P. 14 MAR. 16.2004 3:52PM SCIF MARKETING FAX 1 Nu. 104 r. i WORMS' COMPENSATION INSURANCE RATING BUREAU OF gWOWu MATN 8 1 1XPEPO CIRA'fNO►ORM PAGE 1 or 1 CTTT OF TEMECULA (A CORP) ISSUED $ 26 01 P O SOX 9033, TMCCULA CA 92599 2/26/04 2 1 04 CV3WTN INS VDID F'RNWIS00 1620767 3 SUPRR3EDE8 RATING ISSUED 12/11/03 ME YR P1yROLL YR PAYROLL YR 00 YAYWXk YR PAYROLL Wo RAAWIE DVt=W=% RAW EVIONCUMM Bolo 3290377 2822455 2$16204 .47 40556 ,21 $517 9410 4616291 4354226 3686933 2.96 374658 .24 89918 9420 791257 55b687 401869 5.29 92512 .21 19428 .y, mum huw 389863 S07726 117863 Q.Am N1.Wm CLAW NUMRR u.JE 'r 10000158101 T F 00 3415 2951 10000204301 T S 00 $811 4082 10000250501 T P 00 11659 5624 10000314901 X P 00 Sall 3173 k 10000327201 N r 00 12634 5791 10000332101 N P 00 $1077 7915 10DO0358001 T F 00 3678 3100 10000431401 bI P 00 11921 2371i 10010017901 X F 00 2009 2629 UNDER $2001 00 5098 5098 1010479 N O 01 10547 5410 SPI96721 T F 01 6607 4370 3P198448 N F 91 12099 5701 SPI99242 N 0 01 9870 5266 YP392199 X F OS 2766 2b49 a UW= $2001 01 3584 3584 1086867 T P 02 2746 2536 1122463 N O 02 15208 GIGS 1250691 X S 02 120 120+ 1150951 T P 02 2579 2423 1239739 N 0 02 24136 6977 UNDER $2001 02 2944 2944 diQN(x) diDt:Dl mu RATSW .rn�(s) �':ux. ,rw„w nen■ vstn -w■k> n-wlxth roruua 90977 85C2 t371 42262 245614 387415 0402200AD 507726 p5c� 516288 75 $ RtnocvAtxw■x m�amiOww(� "mow 10+4 'eu vu T7Ml 01) AERATE: DECCHBINE This expedeme ropmq we►Whee+ is produced ay *CW Domed on da% provided nytRe WC:RB t0 SC+F MAR-17-2004 WED 10:08 AM CAL SURANCE FAX N0, 7149391654 P. 15 8 _ . .. _.,.. ,„ L N0, i57 P, 1 W DRKERS' COMPENSATION INSURANCE RATING BUREAU orr►►vala"A BERATE # 7% EXPMLE= WTWO FORM BAGS I OF 3 CITY OF TEVZCULAA (A. CORP) ISSUED 3 26 01 P 0 BOX 9033, TBMECM A CA 92589 12/16/02 2 1 03 *9410 MUNICIPAL, STATE OR PUBLIC EMPLOYEES *9420 ALL OTHER KMICIPAL OR PUBLIC EMPLOYEES TATE CMPNSTN INS MW = FRANCISCO rper t+•+ea - - 1610767 2 SUPERSEDES RATING ISSUKD 6/27/01' *—NOT BHY5SCALT,Y SrTItVESCEA 8Y SUREAU a FMARY q vR 0 PyY1tC1.L YR O0 PwYanLL YR 9 PwY40tL YR PAYmLL IAS� LDS RATITIO �ECfm tnSSa 8830 2822455 2516204 2360723 .43 33107 .23 7615 9410 4354126 3689933 3363451 2.44 278270 .25 69568 9420 555687 401869 340934 4.91 63756 .21 13389 284561 375133 90572 QADi KUMM b aAlM N.VMER KIWL. 2D493896 T F 99 9746 5238 UNDER $2001 99 2896 2896 10000155101 T F 00 3415 2951 10000204301 T F 00 5811 4082 10000250501 T F 00 11959 5624 10000314901 X F 00 3802 3168 :<. 10000317201 N F 00 12634 5791 10000332101 N' O 00 55915 7999 10000358001 T F 00 3678 3100 10000431401 x F 00 12035 2588 10010017901 X S 00 2889 2629 UNDER $2001 00 5098 5098 � 1010479 N O 01 9032 5070 SP196721 T F 01 6607 4370 y SPI98448 N 0 01 12533 5778 SPI95142 N 0 01 15089 6148 YP392198 X 8 01 2329 2247 •� UNDER $2001 01 3304 3304 *-SUBROGATION 00 94 64 nQOCIDURs r MM446mm "mom xnw(b) YruA wwwt .W (c) (t.W)fry) iCOuIs1 78078 8968 .32 3212fi 193501 312673 021115M 375133 6J •� (� TOTAL38(4101 ;f REPO=; CLERICAL ERROR MAR-17-2004 WED 10:09 AM CAL SURANCE FAX N0, 7149391654 JAN. V.2UU1 bJLlh MAAKU1NU rAA : "� '` VKIRKUV Cf7M IN UVWNM�NffMAWJ RA7M G SURMU tvafr+�eta,trnta NO8A0 n,,, =TV OF Tamcma m cmp) P 0 N= 9033, TaWCM& CA 92589 *9410 28==PAL, STNU = pQ93 ZC ZMPX0=U •9420 ALL OTM 1CM;=Y.1►L OR pm=c 01�m9 *-NOT pay=CA z? Su3mmm Sy Btnm 117 00 Nmu vR 99 ?AMU r* 98 nrct. Salo� 2516204 2160723 2077130 9410 2686933 3363451 2730182 9420 401869 3409-94 329213 P. 16 I 3 26 01 6o-RI 67 1 40 27816 .29 6398 1.89 104853 .27 49010 6.02 64355 .24 15445 14 tf20)U $2001 : 98 3272 1272 20493096 T F so 9608 5207 410J1, $2001 99 2263 2663 h`. 10000155101 T F 00 3415 2251 3,009020430% : T F 00 9336 3893 tC: 1000023050% T r 00 12363 3369 10000314901 R F 00 3689 3106 f10000317201 2t 0 00 22021 9929 10000332101 !4 O 00 72495 8207 10000398001 T r 00 3678 3100 1000043140% x O 00 23710 6949 10010917901 X p 00 2659 2629 y Rflt 42001 00 8098 5098 i� ours � +m+r(U +'.ue +.-wta -we(4 ftMlsR) �►f4! +� 37672 9256 .29 31832 145742 244303 011130CCM Y 277024 9256 - MAW n.w.rwceirm2962801 as -4 �le� TWY! " WRLIfiR�IfR'iefC41(� 'rL tea- Ypy hd�w� lI �wlrN q �. ♦i! L �W �rMr{M.� fs Lb rYr�r h.w r �Y �wr• V W Y,'� Z'd LiE'ON dJO� 31zi15 WieTeiC 200Z'S 'wur MAR-17-2004 WED 10(09 AM CAL SURANCE FAX NO, 7149391654 P. 17 1M�1R1C15.3'. COMPENSAT1C N INS YRi Fki 16VIP40 sa uaeu "umam PAGE 1 OF 1 WRYRATING KaM CITY OF TEMECULA MUMIC ISSUED 3 26 01 60—R 100 BUSINESS PARR OR, T:•74ECULA 92Sd9 1I/10/00 2 1 01 a �0 MUNICIPAL? STATE OR PUBLIC EMPLOYEES awns OR PUBLIC SmPLOYEES COMPANY 99420 ALL OTHER MUNICIPAL SCNLGGRSR ROUPINSURANCE HOME OFFICE PC= N+rs HSO 1701217 .-NOT PHYSIC -ALLY SURVErV HY 98 ►ATIpLLIYR BUREAU 97 rAYtau � 99 YR PArieCLlYlt 5810 236C723 2077130I 1796948 9410 3363451� 27311188J 2542140 9420 340934 3Z6215 401991 - -- ►A,YI(r� tDss twit R 243161.27 1;aI 1278101 .Z8 4:70j 50250I.25 (A (dl • (+1 146959 1 w 4 .w I . 'a• .eni � GAGA MYAR mum NUVAM ZOZ92051 TIF 97 2346� 2259 10161 UNOER3S2001 UNDER tZ001 20493896 TIF 99 8113I 4931 UNDER $2001 6545 35787 13M65 (d) �m 202370 55417 F 7 3083 F364a v7263 7263 19E(272 1272 199! 275C, Z750 (0 - (al - @) I I as.o (al 14,2'58 3934i, 25342 14Y RATING ►ROC7DYR9 � • JC� � r jb�T vw�yt w waut I • w . (d ( I •`M , (8 TorAL (5) 214581 9719 .24 If 944 111609I 143 ilia 001110GIIi1 Z17.0�5 hl x 1 — 2 0 2 3 7 6 I 973.91 - , ; a tmw a XKC'W a�� 1-4 I ICTµ II I i 7OT��° y."•. MAR-17-2004 WED 10:09 AM CAL SURANCE FAX NO. 7149391654 P. 18 _ wojEjrlMV COMPo+� INSUKANCERAnNO INWEAF _ iX?VAN= Low= PcKm 1 OF 1 .o..c ciTY or TZHI CULA ISSu� 3 z5 Oi 60rR P 0 x`X sw:13r MIELJ 4 925S9-9033 9?410 Y.T}r:3cZF iL. STbiSE .^.,g PUSLIL cpLIIYS-'S *94?a ALL GT.lV.A MP.,lc2:PsL do PUBLIC E}S?iB;-=85 =-V3? 7�ICaLLY 5:�{V'cY3^. cZe is -7r' ►17fC4LI'(1t 97 ►A7'AGtl� .q $olk 2C�7i3v� i7J6SG$ o Q 9�IF 27'3caazi 254%144 0 u w 6 Y Os ZC238370 2Z361a5 zaZ9203! I 2C90 47656 23 45 DOSENF L111*-=:Pjr' WR 2220, a3UFZAU 96 PAY= -it M i7HG7o5� Z62571 � +SC 6 5T2 2046 7354a ZZ" SI0392 z/zc�to 2 3 ao DLORN INSURANCE ca CTNc1 w Oxtw W5017C1=7 AELFASED - 3117/00 10230C32 2L261635 zit ;2nl 2C310161 r t%xi Sit 4ZOOZ .37I 201E3'.29 1.17 949891.30 3.551 4i; 555 I.Za 5853 26097 13679 W3 , ISSfl27! i56Z9 i876j 3693 F 90 F 96 Z266! Z20Z S6 9636 46.58 F 97 3645 3G33 97 1 7y37 7137 � I 95i I272 t 22i2 ff f i f� f I W-m-M �cw Cantu 41750 a0949! 39199 1v .ws(r ti-VA Y Kl T=ALf91 39?�? i�C]ti1 .2t1 876a a7u4 IKslai 09CI39FC5 i i£ rJ . +!7 �nusamsaa 166O 7.` yi± PsTF-7193 ?)=2:Tr' _'!�'_T-s t4llP�.sr r=:A t=) Cl lrY� arvlarsn 56b9b59606L GI '77n"w3L 3n F.i[7 MlOdd 00'L0 00-0S-i�0 Z/Z 3�l1d MAR-17-2004 WED 10:09 AM CAL SURANOE FAX N0, 7149391654 P. 19 WOItX:ERS' COMPENSATION INSURANCE RATING BUREAU --F.,5 or uuPORwA (7CP�R = RAn"G FORM D a u G 7F 1. fY :F T3rECULA . a .'•� MI�j1I��Y:L 'iQ r„^,LiV�Y upL..lY=_a _ CCUN7Y="?L7Yzc3 UNcORWRMj NG Noll 1 71998 PUL' 70. PAYRCI.J IssUr-0 3 Zo UL cu—., 99 eKl CCMG=`ISATIC"1 ZYS CII �i 1JS:,1=SJ INSUAM1*NCE GZCUP e��,y•�� C:!U`1TY C� cSILI � �. :331ZL. c c I Erpo:T 1 - 7 L PRunART ! PAYRCL-' c`.P_: YR (n - (el - i-1 4_c77 aK:1 _e¢ IT L- ee I Z_e3 I Z159 5<3-Z/'_: IX li U11C _.Z :Z-Z_`_ IT IF Vic- I _._5 1 J I j j I,+ �1 ' 1 i j I� (dl Law=1*1 1�5L�5 37.573 T is aj _1156 553Z 4Z9C T t c5 4792 3533 F ci ZZ66 ZZ01 Qe 1 9375 9375 N C7 c4ZT 5165 (^ cT 7119 711' lip RECEIVEM NOV 2 0 1998 II � ':='_ G QI. b'�i ' 7 �csys lol-�asuslhl Zc�3j :?SZZ 53?8 'INPROCEDURE �.cn (b1m r_ I TVAwC wvutrt I WA" ..e_e.bC55:5 I 0-w)x(fl I TOTAL(9) 1 n �^C e33v -^ ^n j9Q7 7?1^Z 1Y1?'SI 981113C4 aaee..rl+• r+o ..e)C.0 c1....eo 13 : 4 = 3 1 33 . , 7ii AL Ohl (dl Law=1*1 1�5L�5 37.573 T is aj _1156 553Z 4Z9C T t c5 4792 3533 F ci ZZ66 ZZ01 Qe 1 9375 9375 N C7 c4ZT 5165 (^ cT 7119 711' lip RECEIVEM NOV 2 0 1998 II � ':='_ G QI. b'�i ' 7 �csys lol-�asuslhl Zc�3j :?SZZ 53?8 'INPROCEDURE �.cn (b1m r_ I TVAwC wvutrt I WA" ..e_e.bC55:5 I 0-w)x(fl I TOTAL(9) 1 n �^C e33v -^ ^n j9Q7 7?1^Z 1Y1?'SI 981113C4 aaee..rl+• r+o ..e)C.0 c1....eo 13 : 4 = 3 1 33 . , 7ii AL Ohl ITEM 5 APPROVAL CITY ATTORNEY DIRECTOR OF FINANCE 2 CITY MANAGER CITY OF TEMECULA AGENDA REPORT TO: City Manager/City Council FROM: Herman D. Parker, Director of Community Services DATE: March 23, 2004 SUBJECT: Acceptance of Grant Deed — Pauba Ridge Park PREPARED BY: Cathy McCarthy, Development Services Administrator RECOMMENDATION: That the City Council authorize acceptance of the Grant Deed for Pauba Ridge Park, located in the Crowne Hill development and direct staff to proceed with the necessary actions to cause the deed to be recorded. BACKGROUND: Crowne Hill is a large specific plan development in the eastern area of the City south of Pauba Road and east of Butterfield Stage Road. The developer is conditioned to construct: and dedicate two parks to the City. Crowne Hill Park on Old Kent Road has previously been completed and dedicated to the City. Pauba Ridge Park is located at the corner of Pauba Road and Via Del Monte. This site is a total of 5.2 acres, but the developer will retain ownership of .82 acres of riparian mitigation area during the implementation and initial monitoring required by the Crowne Hill Mitigation and Monitoring Plan dated April 2003. Once the City has written verification from the Army Corps of Engineers and the California Department of Fish and Game that this area has met the established success criteria, we will accept this portion of the lot by grant deed. Pauba Ridge Park is a passive park which includes age -appropriate tot lots, half court basketball, picnic shelter, restroom, parking lot, benches, tables, walkways and open turf area. All improvements have been completed to the satisfaction of the Community Services Director and a policy of title insurance will be provided by the developer to accompany the transfer of title to the City. FISCAL IMPACT: Cost for maintaining Pauba Ridge Park for the remaining portion of this fiscal year has been estimated at $17,000 and is included in the Temecula Community Service District current budget. The developer is entitled to receive fee credit against the park and recreation component of the City's Development Impact Fee (DIF) in accordance with Parks Fee and Dedication Agreement between the City of Temecula and Greystone Homes, Inc. dated October 22, 2002. ATTACHMENTS: 1) Grant Deed 2) Vicinity Map R1McCarthMgenda Repwtst auba Ridge Park - Grant Deed.dac Pauba Ridge Park Vicinity Map We i oF� M _ off Legend Centerline N Parcels ® Parks A City 100 0 100 200 Feet TN. niep wm mesa W er Gty m T. Ie Geo«ephle bsft TM meeacomae rmm beesee�. poe«ee ne,.aMnme Goumyneas.aor.0ecemm«. ntl er T,en ounty. n rM l y O MeeepeneM Fpaey wwmntymecoeery. Tn. ty T ft etWn Wi waeenry«legal n.emslbtliry I« r Pd«nW mebe enee. W Oeb W in ifien npw Gee VY.nwp en wdteG Sy p «tl noeiecetlm Tlyd a qg Jc Inloena4on SY.t«e en�om.r.«.m..h W bewrlee for the meet wrrem�etlenne0on. mbnbabea mr npint y�u�enlamaeww4eas`aeuea_naeeymt.ea EXEMPT RECORDING REQUESTED BY City of Temecula PER GOV'T CODE § 27383 AND WHEN RECORDED MAIL TO: Office of the City Clerk. City of Temecula P.O. Box 9033 Temecula, CA 92588--9033 MAIL TAX STATEMENTS TO: City of Temecula P.O. Box 9033 Temecula CA 92589-9033 EXEMPT RECORDING SPACE ABOVE THIS LINE FOR RECORDER'S USE CORPORATION GRANT DEED FOR VALUABLE CONSIDERATION, receipt of which is hereby acknowledged, GREYSTONE HOMES, INC., A DELAWARE CORPORATION ("Grantor") hereby grants to the CITY OF TEMECULA, a municipal corporation ("Grantee"), the following described real property in the City of Temecula, County of Riverside, State of California, more particularly described in Exhibit "A" and depicted in Exhibit "B" attached hereto, which is incorporated herein by this reference: Executed on Febroeq 9 , 2004, at Cerens , California. Greystone Homes, Inc., a Delaware corporation By:-�---ti_ Print Name: —rct1 i3�w�cS Titleyicc- Pftes�n ►n STATE OF CALIFORNIA ) ss. COUNTY OI � r On �P d , 2 04, bef�or�e m� D c personally appeared _ � -,05F personall known to me (or basis w�caticfa �rTP�P �? to be the person whose name is subscribed to the within instrument and acknowledged to me that he/she executed the same in his/ ,W authorized capacity, and that by his/* signature on the instrument the person, or the entity upon behalf of which the person acted, executed the instrument. WITNESS my hand and official seal. JULIE CHRIS Commission aR 7326288 Public in and f'or said State Nd�Riverside County ry Public- mia G)MYCmn. Expires oct 21, 2005 (Seal) C RBF CONSULTING 27555 Ynez Road, Suite 400 Temecula, CA 92591 September 29, 2003 JN 15100418-M16 Page 1 of 3 EXHIBIT "A" PARK SITE TRACT NO.23143 That certain parcel of land situated in the City of Temecula, County of Riverside, State of California, being Lot 1104 of Tract No. 23143 filed in Book 314, Pages 25 through 38 of Maps in the Office of the County Recorder of said Riverside County, EXCEPTING therefrom that portion described as follows: BEGINNING at the southeasterly terminus of that certain course shown as" N61054'35"W 33.88' for a portion of the general northeasterly line of said Lot 104; thence along said general northeasterly line North 61 °54'35" West 5.86 feet; thence leaving said general northeasterly line South 76039'17" West 140.02 feet; thence South 77040'10" West 47.95 feet to the beginning of a tangent curve concave southeasterly and having a radius of 30.00 feet; thence along said curve southwesterly and southerly 40.41 feet through a central angle of 77010'56"; thence non -tangent from said curve South 03"25'59" East 9.31 feet to the beginning of a tangent curve concave northeasterly and having a radius of 30.00 feet; thence along said curve southeasterly 30.75 feet through a central angle of 58°43'59"; thence non -tangent from said curve South 62°43'14" East 6.13 feet to a point on a non -tangent curve concave northerly and having a radius of 68.00 feet, a radial line of said curve from said point bears North 12042'34" East; thence along said curve easterly 45.79 feet through a central angle of 380341471, to an intersection with a non -tangent curve concave southwesterly and having a radius of 92.00 feet, a radial line of said curve from said intersection bears South 25052'54" East; thence along said curve; easterly and southeasterly 177.06 feet through a central angle of 110016'13" to a point: of reverse curvature with a curve concave northeasterly and having a radius of 5.00 feet, a radial line of said curve from said point bears North 84023'19" East; EXHIBIT A Park Site Tract No. 23143 September 29, 2003 Page 2 of 3 thence along said curve southeasterly 4.61 feet through central angle of 52°49'23" to a point of reverse curvature with a curve concave southwesterly and having a radius of 7.00 feet, a radial line of said curve from said point bears South 31 °33'56" West; thence along said curve southeasterly 6.51 feet through central angle of 53017'23' thence non -tangent from said curve South 06019'19" East 5.09 feet to a point on a non -tangent curve concave northwesterly and having a radius of 7.00 feet, a radial line of said curve from said point bears South 82030'03" West; thence along said curve southerly 6.37 feet through a central angle of 52009'13" to a point of reverse curvature with a curve concave southeasterly and having a radius of 5.00 feet, a radial line of said curve from said point bears South 45020'44" East; thence along said curve southerly 4.93 feet through central angle of 56032'10" to a point of compound curvature with a curve concave northeasterly and having a radius of 129.00 feet, a radial line of said curves from said point bears North 78007'06" East; thence along said curve southeasterly 67.61 feet through a central angle of 30°01'42" to a point of compound curvature with a curve concave northeasterly and having a radius of 18.00 feet, a radial line of said curves from said point bears North 48005'24" East; thence along said curve southeasterly 8.86 feet through a central angle of 28011'13" to a point of reverse curvature with a curve concave southwesterly and having a radius of 7.16 feet, a radial line of said curve from said point bears South 19054'11" West; thence along said curve southeasterly 5.77 feet through central angle of 46010'32" to a point of reverse curvature with a curve concave northeasterly and having a radius of 18.00 feet, a radial line of said curve from said point bears North 66004'43" East; thence along said curve southeasterly 8.86 feet through central angle of 28011'13" to a point of compound curvature with a curve concave northeasterly and having a radius of 129.00 feet, a radial line of said curves from said point bears North 37°53'30" East; thence along said curve southeasterly 4.69 feet through a central angle of 02004'56" to a point of reverse curvature with a curve concave westerly and having a radius of 71.00 feet, a radial line of said curve from said point bears South 35°48'34" West; thence along said curve southeasterly and southwesterly 129.37 feet through central angle of 104"24'09'; H APDATA1151004181AD M I NVegaIE 14181g 1016.doc EXHIBIT A Park Site Tract No. 23143 September 29, 2003 Page 3 of 3 thence tangent from said curve South 50*1243" West 12.38 feet to the southeasterly line of said Lot 104; thence along said southeasterly line and said general northeasterly line of Lot 104 the following courses: North 60°06'04" East 107.02 feet to a point on a non -tangent curve concave northeasterly and having a radius of 1030.00 feet, a radial line of said curve from said point bears North 60006'04" East; thence along said curve northerly 274.25 feet through a central angle of 15'1520"; thence tangent from said curve North 14038'36" West 93.64 feet to the POINT OF BEGINNING. CONTAINING: 191,270 square feet or 4.391 acres, more or less. SUBJECT TO all Covenants, Rights, Rights -of -Way and Easements of Record. EXHIBIT "B" attached hereto and by this reference made a part hereof. This description was prepared by me or under y direction. 4ho:m:ts P. .S. 5348 My license expires 12/31/03. it l ALVE OOPt 1 FEIp.12.31d3 No. 5348 H APDATA1151004184ADM I N\lega ls\4181g1016.doc 1— F— EXHIBIT C�L�p / r R--12044' � �'4A5.99 ---� S2"1'S0'02"J 6 1W S"��rJ1' (R) N12'42'34"J' TR) TRACT NO. 23143 M.B. 314/25-38 104 PARK SrrE 4.38 ACRES S25'52'54"E —(R)FR — �R�PRC J 14 1 N78'07'O6"J ?R)PRC i N48'05'24.E 16� (R)PRC S19"54' i i'W 11 N66'04_43"J � 535'48'34'W J A'5 Ay8", . l Lu 6 rE uMi:— A� 6 0R 0 Q 14' WIDE EQUESTRIAN TRAIL EASEMENT v�p REVERVED FOR PRIVATE USE PER TRACT NO. 23143, P.M.B. 314/25-38 PARK SITE TRACT NO. 'B' 23143 SEE SHEET 2 FOR DATA TABLE AND VICINITY MAP SHEET 1 OF 2 SHEETS PLANNING ■ DESIGN ■ CONSTRUCTION P. . 27555 Y1•EZ ROAD, SURE 400 7BAECULA, CALFORMA 92591-4679 C O N S U LTI N G 909.676.8042 . FAX OW676.7240 . wwwABF. IR82203 sc1I SEPTEMBE30,003 I 100 15100418—M16 I E U) 0 C4 N x DATA TABLE (NO) BEARING/DELTA RADIUS LENGTH 1 S76"39'17"W -- 140.02' 2 S77'40'10"W -- 47.95' 3 77010'56" 30.00' 40.41' 4 S03°25'59"E -- 9.31' 5 58043'59" 30.00' 30.75' 6 S62'43'14"E -- 6.13' 7 38'34'47" 68.00' 45.79' 8 110016'13" 92.00' 177.06' 9 52049'23" 5.00' 4.61' 10 53°17'23" 7.00' 6.51' 11 S06919'19"E -- 5.09' 12 52009'13" 7.00' 6.37' 13 56032'10" 5.00' 4.93' 14 30001'42" 129.00' 67.61' 15 28'11'13" 18.00' 8.86' 16 46010'32" 7.16' 5.77' 17 28011'13" 18.00' 8.86' 18 02004'56" 129.00' 4.69' 19 104'24'09" 71.00' 129.37' 20 N50"12'43"E -- 12.38' 21 N60006'04"E (R) 107.02' 22 15015'20" 1030.00' 274.25' 23 N14°38'36"W -- 93.64' 24 N61054'35"W -- 5.86' 25 S14°38'36"E -- 66.86' 26 S75021'24"W -- 30.00' 27 N61°54'35"W -- 33.88' 6**3i101 SHEET 2 OF 2 SHEETS NOT TO SCALE EXHIBIT'B' PLANNING ■ DE91ON ■ CONSTRUCTION sm 400PARK SITE TE.ECULA. CALFOMA 92591-4679 TRACT NO. 23143 CONSULTING 909.676.W42 • FAX 909.676.7240 . wwwtiBF.w REV. OCTOBER 23, 2003 SCALE JOB NO. SEPTEMBER 30, 2003 1"=100' 15100418-M16 y F. City of Temecula Office of the City Clerk 43200 Business Park Drive Temecula, CA 92590 CERTIFICATE OF ACCEPTANCE This is to certify that the interest in real property conveyed by the grand deed dated February 9, 2004 from Greystone Homes, Inc., a Delaware corporation to the City of Temecula, a municipal corporation, is hereby accepted by order of the Temecula City Council made on March 23, 2004 and the grantee consents to the recordation thereof by its duly authorized officer. CITY OF TEMECULA as ATTEST: March 23, 2004 Michael S. Naggar, Mayor Susan W. Jones, CMC City Clerk APPROVED AS TO FORM: Peter M. Thorson, City Attorney ITEM 6 APPROVAL CITY ATTORNEY DIRECTOR OF FINANC CITY MANAGER CITY OF TEMECULA AGENDA REPORT TO: City Manager/City Council FROM: Nilliam G. Hughes, Director of Public Works/City Engineer DATE: VWWVVV March 23, 2004 SUBJECT: Parcel Map No. 30180, Located South of Highway 79 South, East of Pechanga Parkway, North of Loma Linda Drive and West of Victoria Lane PREPARED BY: f'P' Ronald J. Parks, Deputy Director of Public Works Gd Chris White, Assistant Engineer RECOMMENDATION: That the City Council approve 1) Parcel Map No. 30180 in conformance with the Conditions of Approval 2) Subdivision Improvement Agreement 3) Subdivision Monument Agreement and accept the Faithful Performance Bond, Labor and Material Bond and Monument Bond as security for the agreements. BACKGROUND: Parcel Map No. 30180 is located South of Highway 79 South, East of Pechanga Parkway, North of Loma Linda Drive and West of Victoria Lane. Parcel Map No. 30180 is subject to all Development Amendments and Agreements. August 29, 2002 the City of Temecula Planning Director approved Tentative Parcel Map No. 30180 with an associated Mitigated Negative Declaration subject to conditions of approvals. Parcel Map No. 30180 is a tract with fourteen (14) commercial & retail parcels. The tract is located South of Highway 79 South, North of Loma Linda Road, East of Pechanga Parkway and West of Victoria Lane. The site is currently vacant. The owners of the property is: Borchard-La Verne, LLC:, A California Limited Liability Company has met all of the Conditions of Approval. This final map is in conformance with the approved tentative tract map. The approval of a Parcel map, which substantially complies with the approved tentative map, is a mandatory ministerial act under State Law. The following fees have been deferred for Tract Map No. 30180: Development Impact Fee due prior to issuance of building permit. ADP Fees payable to Riverside County Flood Control due prior to issuance of grading permit. rAagdrpt\04/tm29798,-1,-2,.map FISCAL IMPACT: None ATTACHMENTS: 1. Development Fee Checklist 2. Fees & Securities Report 3. Project Vicinity Nlap 4. Parcel Map No. 30180 CITY OF TEMECULA DEVELOPMENT FEE CHECKLIST CASE NO. PM 30180 The following fees were reviewed by Staff relative to their applicability to this project. FEE Flood Control (ADP) Quimby Fees Development Impact Fee CONDITIONS OF APPROVAL To be paid prior to issuance of grading permits N/A To be paid prior to issuance of a building permit 2 rAagdrpt\04/tm29798,-1,-2,. map CITY OF TEMECULA ENGINEERING DEPARTMENT FEES AND SECURITIES REPORT TRACT MAP NO.30180 ❑ATF- Marrh 93 9nnd IMPROVEMENTS FAITHFUL PERFORMANCE SECURITY MATERIAL & LABOR SECURITY Street and Drainage $ $ Water $ $ Sewer $ $ TOTAL $ $ Monument $ DEVELOPMENT FEES City Traffic Signing and Striping Costs RCFCD (ADP) Fee Development Impact Fee SERVICE FEES Planning Fee Comprehensive Transportation Plan Plan Check Fee Monument Inspection Fete Fees Paid to Date Balance of Fees Due $ 0.00 $ N/A $ 0.00 $ 68.00 $ 4.00 $ 1630.00 $ 500.00 $ 1,406.00 $ 796.00 3 rAagdrpt\04/tm29798; 1,-2,.map b�b.- y6b1 as - off'€=ab�3g�� �� � �.� PE y ge8 _ I§fig a-ia s sb n: sob 4 .4Y� �bH�Yb C b Y 8% qq i6 NPb 668n 8 -`.� as �d :b b bs m O 4 z 001!; Q ea 33 as leg Q=�oci 8 J p7t383a 9 0- orrO., •• REP HAP I 62 IQE;- �� >b ��abg A�`�b Y 4 fib o W®oo=.8: ye b "fig g U s- o���� N�G@� Q � ®®ab�^� Q 115c -. fi r I s= mbb b 12 �� e go a.�Wng ' I� U jai` bxY. ,8 4 Nnu<g` bNa p bs8 00o SWNaNW�a�g� v v�No }8�H 6 l� h ex�m � 3�8 ff2 3 b�' $a Ii�� r qa NeN weou avay.a�\a�¢Md.rgmn\memie�\.�Mv a gg n 41 9 R m- r � a a a 8 »E �' 12 rv8 ei n- - 4 1 �ei. ppgggg ig iei �$"� •d a� 5 4 3o i� i6 35 p 3B 9 36 Is 9g B gg G � Gi G 7 g' k 7 P 4' Fi r Gi 7 g' 2 gY .m �5g ag qg qg 82 ag qg qg wa .- N `6gg4 ,,b �g Y'• i -4 �38 `iB $' pq j Rio n Rio o a o o a� d y4y ip� SiS3 EI lila �¢ [o 4 �8 �8 �8 ri = 0 . 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Hughes, Director of Public Works/City Engineer DATE: March 23, 2004 SUBJECT: Parcel Map No. 30786, Located on the South Side of Pauba Road Approximately 2,000 feet West of Margarita Road PREPARED BY: fj' Ronald J. Parks, Deputy Director of Public Works Gerald L. Alegria, Senior Engineer— Land Development RECOMMENDATION: That the City Council approve Parcel Map No. 30786 in conformance with the Conditions of Approval. BACKGROUND: Parcel Map No. 30786 is a three (3) parcel residential subdivision, located on the south side of Pauba Road approximately 2,000 feet west of Margarita Road. The survey monuments are required to be set. On January 23, 2003, the City of Temecula Planning Director approved Tentative Parcel Map 30786, with the appropriate Conditions of Approval. This final map is in conformance with the approved tentative map. The approval of a final subdivision map, which substantially complies with the previously approved tentative map is a mandatory ministerial act under State law. It should be noted the Development Impact Fees (DIF) will be due and payable at the time of issuance of the Building Permits. FISCAL IMPACT: None ATTACHMENTS: 1. Development Fee Checklist 2. Fees & Securities Report 3. Project Vicinity Map 4. Parcel Map No. 30786 riagd rpt\2004\0323\pm30786.map CITY OF TEMECULA DEVELOPMENT FEE CHECKLIST CASE NO. PM 30786 Staff reviewed the following fees relative to their applicability to this project. FEE Flood Control (ADP) CONDITIONS OF APPROVAL Paid Development Impact Fe-e Not Paid r:\agdrp02004\0323\pm30786.map CITY OF TEMECULA ENGINEERING DEPARTMENT FEES AND SECURITIES REPORT PARCEL MAP 30786 DATE: MARCH 23.2003 IMPROVEMENTS FAITHFUL PERFORMANCE SECURITY MATERIAL & LABOR SECURITY Street and Drainage $ 23,500.00 $ 12,000.00 TOTAL $ 23,500.00 $ 12,000.00 Monument $ 10,000.00 DEVELOPMENT FEES City Traffic Signing and Striping Costs RCFCD (ADP) Fee Development Impact Fee SERVICE FEES Planning Fee Plan Check Fee Monument Inspection Fee Comprehensive Transportation Plan Fees Paid to Date Balance of Fees Due $ 0.00 $ Paid $ Not Paid $ 57.00 $ 1,410.00 $ 500.00 $_ _ 4.00 $ 1,971.00 $ 0 3 r:\agdrpt\2004\0323\pm3O786.map 15 RANCHO PAUBA R ,0 eoloo, CALIF. RD. PROJECT SI TE - VICINITY MAP N. T. S. C 0 W7� ee� .".$wog +@S i'a Wk �y j � S � W• IOW " ib."ihhdk i he'3�a6 _ W Ail �Ji $N 53'S. ra'enih i'i' k P'ii'r<U z gg C) im tE `T4g h�eg '$hgz oy na„M F g NS 'EN h LLJ :I 4 A, lag ;ti ag glya% NO Ph �o�W�k i a PRIM " � 12 Wa N a- _ N b S� 8 � Q � 4 N ;a gUtit3 age "sss ga _ e 2> d� 3a 30 �8 . o o ®o ®© o �`s a 4b spa o 0 0 0 0 �2:ti X�X �8$3cpo j _ q�a°as.Ra=Ca.0 „a 8:=8R4:. � 8 C_988aa 8cs_^„>X:'8}=YX X b� Lj p i W �� � pHp pKp i p,l, y gg 3 S �g C C O ED El O �N,aax.. -^a,aa aaa^,sasa. JOINa ¢¢ f � BURENfIIEO Bi/.BEOZ-� 7 � LLJ s 8Aq^i8 g6 SICCnRRP a �589 jAA yllr— $BGmzp zeeez�om evw Imyei I I I \ -lyt, ^F o qry� RU m mm0 4 4 ii a^E ]e •R� 4 Ia ¢ Sill fill I 8 U) N L a ITEM 8 APPROVAL CITY ATTORNEY DIRECTOR OF FINANCE CITY MANAGER CITY OF TEMECULA AGENDA REPORT TO: City Manager/City Council FROM: 4illiam G. Hughes, Director of Public Works/City Engineer DATE: March 23, 2004 SUBJECT: Tract Map No. 29798-3, Located South of Loma Linda Road, East of Pechanga Parkway, North of Wolf Valley Road, in the Wolf Creek Specific Plan No. 12 EIR PREPARED BY: II/Ronald J. Parks, Deputy Director of Public Works ev Chris White, Assistant Engineer RECOMMENDATION: That the City Council approve 1) Tract Map No. 29798-3 in conformance with the Conditions of Approval 2) Subdivision Improvement Agreement 3) Subdivision Monument Agreement and accept the Faithful Performance Bond, Labor and Material Bond and Monument Bond as security for the agreements. BACKGROUND: Tract Map No. 29798-3 is located within Tract 29305-1 of the Wolf Creek Specific Plan No. 12. As part of Specific Plan, Tract Map No. 29798-3 is subject to all Specific Plan Amendments and Agreements. January 23, 2001 the City of Temecula approved tract 29305-1 and on November 7, 2001 they approved Tract 29798 and their conditions of approvals. Final Tract Map No. 29798-3 is a tract with seventy-five (75) lot single family residential. The tract is located South of Loma Linda Road, North of Wolf Valley Road East of Pechanga Parkway. The site is currently vacant. The owners of the property is: Wolf Creek Development, LLC, A California Limited Liability Company has met all of the Conditions of Approval. This final map is in conformance with the approved tentative tract map. The approval of a final subdivision map, which substantially complies with the approved tentative map, is a mandatory ministerial act under State Law. The following fees have been deferred for Tract Map No. 29798-3: Development Impact Fee due prior to issuance of building permit. rAagdrpt\04/tm29798,-1,-2,.map FISCAL IMPACT: None ATTACHMENTS: 1. Development Fee Checklist 2. Fees & Securities Report 3. Project Vicinity Map 4. Tract Map No. 29798-3 CITY OF TEMECULA DEVELOPMENT FEE CHECKLIST CASE NO. TM 29798-3 The following fees were reviewed by Staff relative to their applicability to this project. FEE Flood Control (ADP) Quimby Fees Development Impact Fee CONDITIONS OF APPROVAL N/A N/A To be paid prior to issuance of a building permit rAagd rpt\04/tm29798,-1,-2,.map CITY OF TEMECULA ENGINEERING DEPARTMENT FEES AND SECURITIES REPORT TRACT MAP NO.29798-3 DATE: March 23.2004 IMPROVEMENTS FAITHFUL PERFORMANCE SECURITY MATERIAL SECURITY & LABOR Street and Drainage $ 479,500 $ 239,750 Water $ 99,500 $ 49,750 Sewer $ 202,500 $ 101,250 TOTAL $ 781,500 $ 390,750 Monument $ 16,000 - DEVELOPMENT FEES City Traffic Signing and Striping Costs RCFCD (ADP) Fee Development Impact Fee SERVICE FEES Planning Fee Comprehensive Transportation Plan Plan Check Fee Monument Inspection Fee Fees Paid to Date Balance of Fees Due $ 0.00 $ N/A $ 0.00 $ 177.00 $ 8.00 $ 2870.00 $ 800.00 $ 3,255.00 $ 600 3 r:\agdrph04/tm29798,-1,-2,.map 12 W b i Ry� 3 N ipp b(a¢ �4R�o ape`° 77 bOx� ROO Flit iE gi z s 6 f� F p g << ki m I e I sit a W wn o < €3 a a$ is co Z y�Qin q b �C ♦ � a WR� grill x In ,�b rC� _R 212 G b qy € b ail 1,1gua iii8 a XR H pp AAA E e qq FFF' TT d g„'e tl E31 yWy� WIN g ys 5 yRif}a� • ap t 8 6 ' �R"'�:Rl11b14 �F@5 F� 5� io 11W i lb 1�� � � �� ��� 4�R 11 � r' WSW M W8 b n Wia W?# lea 6 � m M in m 0 N E at �gq, go, r ZOOW i�♦ S� S d F:= a N H F m Ad 0 88 as o c < I o I < 9# L o 1 I-j co 6I 1I I I I vE o I` ,� `I I Isc I Kai n` ^� w !'''`6° s �1 ! �•� � Nuvey � e Fo o p g U gy W nI 1 1 1WI a a a ; i ON Al z_ w \ Vs, z I �� d \\ \ °� ✓1 „R nsl Z� m y \ R R. Z.Izj aj Id 3s s ss ��2�2 ZZ2 r IN THE CITY OF TEMECULA, COUNTY OF RIVERSIDE, STATE OF CALIFORNIA SHEET 4 OF 6 SHEETS TRACT No. 29798-3 ®NI A 5=1101001 a WT 4 OE 1RACT MAP Na A3 •6rl M 910YN W MM a" fAE N om m 3a PACES eYwA e,nus e W MAPS RELORDS a R„ERSOE Omm1Y. caimeeA �\ LOHR + ASSOCIATES INC. 19 Isa3v a• s SCALE. I' u e0, g d�,•p' �\ SE 91FE12 M 6\� 6 SAA" AIO M SxEET 3 M AIU U40A M 14(1w + LINE TABLE �� 12 \ p OtliEC1R21 015T. 21' 31.Se• 0 L1 N w 17. NST1e 24 IM'.4f`!6•}iE\ L2 N Zs w 2a � Zl LJ x 2a w 20. EASF2ElIT OEOI 1Fn NREON ,P La N Ie E la. f7E,�TdI X O lS N to E 111 �C q� CURVE TABLE ' aw YJ " OFLTA G RAOIIR L . n os 1s 3]a N.1 n2 a 330. n.ea W os u 3ea tea Cs n73,m 33 C) le1 Im la al 2e•4 xi nn a ux xi me or xi Eau m, 3a xi n ,n la nJ 11 m n na ,rn1 nl ns os m xi, ne eez 4MO n m> imay ne mew Na 1> F.2w xi 2 m In1w mam e CN 4T1 at xi Cis mw1ar SAW a m un W Wffr4r SAW Mae m ,e1 e xi 1 W m14 M—OF aei ay 3wS —m-07 Ias Lwa —m 3a 3>.1 W et xi gal / e 12 11 2' wrAL - 'A' / LOT 2 ivia 360108-78 / NOT A PART'/ O�0 / �'l• .o �.Va /rob// � �� �\ •� '°7��Y q t 4 ` % pe e c i A w 2- n M1 J\ v � /•i �y g ,> . y" T 7 \'�, a g y , + /�IV /�8 15 114 d'N "SI]yaT.E 0t g l �s als 13 I 10 qp g v1 a."4TlW4T11RRj C T]r3CRiR� "UOC3Y. 1 I SI EO., „t., ' of -aaT- 1r U, ��o x2.o,•,E12 R n3 o.00' aaF MTaY]ew n Fi•A f 2rw ,eaM� ((3a1W2yI�CSYwI SfiPoI tlItIN MAY 2003 ORANAOE EASER0113 SMAu eE ME„T FREE a elwnos Axo OB311CCII(IMe LOT 20 M.B. 860/6646 'NOT A PAR-' CAS V J¢ 74 q VA 73 fl ay- 1 9 / to Z ragti,� W W Y °a•U>i 17 o w' 7 In 16 I � 25 24 Q°7 `YT>�°+ar g %EUCALYP�T�US aY2a LOT •C• aT4YO'W��`- L_�v 1 Q� - � hies \COURT s w MIOE EASNwlIT OEm WHEREON LOT 7E OPEN SPACE AREA SEE MIA, 'A' 11 (X 0.02 ACRES (1074 SF.) 3w Mow [awn. EEM(R uvMOn of = Nflo ml SEE o 0& w lower LOT 16 M,B. 360166-78 NOT A PART'.. SHEET 5 OF 6 SHEETS IN 'ME CITY OF TEMECULA, COUNTY OF RIVERSIDE, STATE OF CALIFORNIA TRACT No. 29798-3 B°J°.1 " 9RdN9BN OF lDf 4 O' IP"Cf YL1P N0. PADS-, m 9NI,N w YM m m N N1O( DA m es % NGLSAF. Oi A,°s. pBrnms Q p„fn50E MUNiY, em"N L UM + ASS=AIM MG MAY 2W3 > ,Y / D 41.0Y d\' SCALE: 7' -gyp• SEE SWEI �1/f1GP �� es WM P 19 ��spe b r 2 ??ibis,• ws+.vrorr her aW4' .00 p & .sat q r\.'e•\ig u% �. LINE TABLE tt y' .�\Z• �"d .gn�$ ,� i, 2� �p.,1 � 0NiG1gB OBT. Lu IN A. ye K Lt N p N et. CQ y j9' b N 4 qq aJ ry� FH `2� 1\ PoS 4 O t' 1pA6�\•,1 o V:\� i 4345 NSB�°•b'M 1yg i ' "'B• 1\ 74 4 c,o. :9A s 41 >a 40 7 72 Q 71 sRs� 39 p\� °j °70 Leo. � xmae•.+r. \ � 1(qU } 'Y� rJ• u.00 I S 838 NaT11'2!7 • 'oVV� �lAl���1rye.�n °ijio 02• ' g R Z 'A' Its d b W N.,9s In ei A oe b?1. aro8 i �$ 37 N 21g" a a a T.ee >pB 35 GO 21 23argC,� a'"z N 34 �..�a N.n'a /f asI NQtV,V'I Ja � : N.py, a, LOT'C' 16 aw °�'¢wrtA10•M,u-. `�<'.`Y� ` 33 3 29 fl i 30 fl i 31 Ae6' w.OB i s 47 g tI e kDoyst'wow U 4e N.,�sorN B oaar ;. o a d iBAZY �' x �!� W % I Z ar w _6 60 a Iz F' >r g � M�'IYJe'Nf°�Gt i a'"art 52 3='8s &a o2n Gt I NL I $ N IW4 B G, o�9gv�I5 � :g is 4 r N41VT1YN y� 102et \QIQJJ. uo4y asp. '' IRONWOOD WAY LOT r LOT 18 M.8. $60/88-78 'NOT A PART IN THE CITY OF TEMECULA, COUNTY OF RIVERSIDE, STATE OF CALIFORNIA SHEET 6 OF 6 SHEETS TRACT No. 29798-3 a A Bae01WMa1 0= a 6 iWAat MAP M& 2DS l M 9 V MM ON IRE W ItaaM 35% PA tam M VL aP MAPS, lawnoe aP NIm9ce WIMIY, rJIigMA I" + ASSOCIATES W - RC MAY 2003 1 ' ' ' l.. \ a 1•SCALE; 1' _ /0' 67 w r. .s qk 2 a semen i curt .m was xmo � 45 47 W w 49 w 50 5\ 52 53 54 55 114 - Coo gy a 66 i q1 gtyl3Y v '. 65 1 — 1— 64 1 MgnjaSW I1 O 63 qMalliaa'W _'r8 ti88 4 I� s � MIeTI']a'M Lu? aci 61 60 M11 Y {{.1 { p1 Aal all Cat Ob x ww 2 2A .x CS] 2A r. M. C°1 W-1 M'a2 1S CA OS OS M 'alb eA Cae QS x W M S° m m M as raq M Pa a -M aaa {z Lea 1a1{If- IMOf 11. pl srwlIM4 x wa 1 ce2 lma Iaan.7. w 59 w¢ a m Q ry�'w oaio 57 Mjj 1 2 W 1°45 5^ IWWD WAY o MaTJ a1 LOT 't' r-Ms{vati exw' T°T{1 M ({I.M) LOT 18 M.B.360/8648 NOT A PART' I w 3 U In Of W 0 O Ig oo a- w ern/! o 3 U N � �b o U z z w Wry a a — U z � U m > U y�y� Z � Q J y �Yn FRY .1W-�� ITEM 9 APPROVAL rl CITY ATTORNEY DIRECTOR OF FINANCE CITY MANAGER CITY OF TEMECULA AGENDA REPORT TO: City Manager/City Council FROM: 7yyI�W illiam G. Hughes, Director of Public Works/City Engineer DATE: March 23, 2004 SUBJECT: Tract Map No. 29798-5, Located South of Loma Linda Road, East of Pechanga Parkway, North of Wolf Valley Road, in the Wolf Creek Specific Plan No. 12 EIR PREPARED BY: Pp Ronald J. Parks, Deputy Director of Public Works C14Chris White, Assistant Engineer RECOMMENDATION: That the City Council approve 1) Tract Map No. 29798-5 in conformance with the Conditions of Approval 2) Subdivision Improvement Agreement 3) Subdivision Monument Agreement and accept the Faithful Performance Bond, Labor and Material Bond and Monument Bond as security for the agreements. BACKGROUND: Tract Map No. 29798-5 is located within Tract 29305-1 of the Wolf Creek Specific Plan No. 12. As part of Specific Plan, Tract Map No. 29798-5 is subject to all Specific Plan Amendments and Agreements. January 23, 2001 the City of Temecula approved tract 29305-1 and on November 7, 2001 they approved Tract 29798 and their conditions of approvals. Final Tract Map No. 29798-5 is a tract with fifty-six (56) lot single family residential. The tract is located South of Loma Linda Road, North of Wolf Valley Road East of Pechanga Parkway. The site is currently vacant. The owners of the property is: Wolf Creek Development:, LLC, A California Limited Liability Company has met all of the Conditions of Approval. This final map is in conformance with the approved tentative tract map. The approval of a final subdivision map; which substantially complies with the approved tentative map, is a mandatory ministerial act: under State Law. The following fees have been deferred for Tract Map No. 29798-5: Development Impact Fee due prior to issuance of building permit. r:\agd rpt\04/tm29798,-1,-2,. map FISCAL IMPACT: None ATTACHMENTS: 1. Development Fee Checklist 2. Fees & Securities Report 3. Project Vicinity Map 4. Tract Map No. 29798-5 CITY OF TEMECULA DEVELOPMENT FEE CHECKLIST CASE NO. TM 29798-5 The following fees were reviewed by Staff relative to their applicability to this project. FEE Flood Control (ADP) Quimby Fees Development Impact Fee: CONDITIONS OF APPROVAL N/A INE3 To be paid prior to issuance of a building permit rAagdrpt\04/tm29798; 1; 2,.map CITY OF TEMECULA ENGINEERING DEPARTMENT FEES AND SECURITIES REPORT TRACT MAP Nn 9Q7QR_5 DATE: March 23. 2004 IMPROVEMENTS FAITHFUL PERFORMANCE SECURITY MATERIAL SECURITY & LABOR Street and Drainage $ 420,500 $ 210,500 Water $ 99,500 $ 50,000 Sewer $ 129,500 $ 65,000 TOTAL $ 619,500 $ 325,500 Monument $ 12,000 - DEVELOPMENT FEES City Traffic Signing and Striping Costs RCFCD (ADP) Fee Development Impact Fee SERVICE FEES Planning Fee Comprehensive Transportation Plan Plan Check Fee Monument Inspection Fete Fees Paid to Date Balance of Fees Due $ 0.00 $ N/A $ 0.00 $ 160.00 $ 8.00 $ 2,730.00 $ 600.00 i 00. of 11 11 3 rAagdrpt\04ttm29798; 1,-2,.map d w w � z � xgxg W . 1 °z� q o LO > a00 otin� o O U � n� f sVoz W� Yip AJ Z h z <a d 4 o�oN�; oa_o r E H- •�g8� �4 ��� w ��pi ,d „sw= O ti A S�o4 WsO 3 W. E oCEwa aE„ 0 ppq 1. '3� `s 33 b �atl� �oo k 8 TO a 1. .� q9' C g qq pq F6i� � _G�iII C Z i� 2. a Xw18 0 &UH `<ge C C lbC �$ WO, S 5 8 tl��bs �m8tl q2y >� i pp a o $ w ��y� a W W Lj zr� °: a Z Z a~s a ci �Uga z W Q �k N So S q Z :8 I ?g Z<z II 9a Ut�_S� s �f OOWNa3 VN I I O I I _ I I � 3 o q 1 I I i mC$� � �aE IbF'I I I gig I 02P �I I Sa$gxpq 1 I �JAy IN TH CITY OF TEMECULA. COUNTY OF RIVERSIDE, STATE OF CALIFORNIA SHEET'3 OF 8 SHEETS TRACT No. 29798-5 BOND A SLAM NM W LOT 2 OF TRACT MM N0. 29q 1 AS WOYM BY YM ON nU BOOK 350. PAGES 65-7E INCW9M W MAPA RECORDS OF WV DE CWNTY, C.WFONBA LOHR + ASSOCIATES INC. XLY 2003 ENGINEERS NOTES BOUNDARY SURVEY MAP • WDICAM C IND I.P. MONUMEG AS NOlE0. ICI ❑ INDGlE3 . I.P. 1, WO R50 2USOB. R) eE SET I\I PFIN M X0. 2VIT. LL9. 350/S2205 Not m . I.P.P. W TH TAG R.0.E 2DS0B. SN TO BE SET Phi M N0. I.P. "T1. N.6. —�-- O NgGlE9 . I.P. - TAGWe RC.l: M150A TO BE SET q 1 W' 20C J00' b PEP AT N0. 2B79a-2 LLB. p0 INDICATES"'N"ns R 11 BEARN6 O INDGTES SET 1' I.P., WrRAC R0.E 2030& SCAIE ' 1 W F}5 UNlOMFAWSE NOTED.TED. �/ p WOIGIES RECORD AND WE M DATA M NO. 2Bb5-1, 5tE —. 2 SAM BASSAND Of BGPoN6' M.B. 350/65-70 2 YM lATWT SHFFF AID NLINTY YM. D NOI WCORC, AND MFASLRD DATA M M NO. 29798-1. p:fTi W / a ROORfF NDCAlF5 RESMC ACg{W CE CA HEREON. /, JNOINBT � as53a) 12 `LE`\ TEMEMIA VALLEY UMIIED YN0I11 .1T WT VASE NOTED. ANDANANOIE POa]1 N T IY m �i�W GO TYFIE -A� �OM�r 'IWBT��� 70 11 30 INNSSIRUMENT REEL ED IBE53 OCTOBFR I. 2002-5A7b SET NAIL AND TAD RGE 20'AB N TO' OF / 9 57 m Of71tlA RECORDS OF RIMME M THE PR GAIION OF THE 90E LOT LINM / CA) g \ CWNTY, CAUfCRNA. ppANNqD E0.'S NID MIS MOXCNTEED_PIOC 7 (W�W NNTmw TRSON�. ME "E') 19 AW� g pVV 1 l MONUMENTS SNOYM'SS1' WALL BE 9T INN77' �{ D\�U�� 13 70 1 m Tilts mw, i E55 OYNotumAN0oiED.G� T M p1.' T 14 0y ALL MONIJUM S WT PER MMp19OE CWNTY 8 g DRONAILE b1.S. DRANAGE EAlk n 91AL BE NOR FREE lNo4'3O'ss'W 18 1 OF BUItDNm AND UWRONS OBSTR71.03) 17 n n I THM 8115 Y� WIITS 114.BB ACRE WTI e 4 18 23 24 � l 7 a 21 $ $ EASEMENT NOTE 3 yy/'' 20 n $ / TN 2B7B82 DUN INDICATE�A9MmTIGmm ETI ; DEgGb1EW0 HIMOmm X. tN17pS pB,2 1 79 ®NgGTES CENIFPoBIE O 20.W' (M., 8 2 1 DRY Y WOE S EASEMENT AS OEDICATm .W BgOD)_ H\GK .`f n HEREON. (NIo2H•O3'E_eaaa•) �T 26 25 e / T,C.S.D. NNNIENANCE AREA! LOT 'C' 53 p I .j4 FlCUS 15 LOT N0. 50. F . ACRE" s7 II G51 o.n _ a 3 56 � sx LOT sa 1 au o.oA TR h 20788.126So Imo=; NP�1s 1E 27 / WgyfC FI 1 29 ? 51 I _ b 26 { 50 �1e 49 � 3y.� 2 ' a7 48 30 31by 47 \ 88 \\ lWgS�g1 c7 46 3245 �62 z \ as 44 41 1 II 80 (_1\ 68 37 \P 1 (u 3e.1/ �I(, =41 N J 30 Je .1,9 ) T 9808 48-1 �40 S80 39 (L3) C1 I" ku.` Sams- 1WRVS rAac C2 N9• /8 NUMBER DELTA ANDS RADIUS N YR. 20$$ - C5 _ . . 1053.00 64 \9.cYP 70/ (us ROAD N. 7• • e SB3.W CREEK I T • 1• vo.W Aa )WOLF �T T� • 15•55• 23sI.W 1 l e 1 s 2 1 I 1 I I 116 l000.00 00 g l I F--- ) 1 � TR12B7Bb-8 IN TH CITY OF TEMECULA, COUNTY OF RIVERSIDE, STATE OF CALIFORNIA SHEET 4 OF a SHEETS TRACT No. 29798-5 BEND A SUBdN" W LOT ] W TRACT YM W2 20305-1 M .. BY W ON RE W B 354 PAOES 65-7a N0.0 W E RECORDS W RPhRSIOE N W. CMiORMA LOHR + ASSOCIATES INC. DULY 2003 MR\S TAB NNYRER OFLTA MN RA S M Cz 3w.00 G 3W.00 C{ -4 2)0.D'J G 27D.OJ C6 270.036 C) 1 9.26' 270.OJ 129.M CB 1 '00' 270.0) C9 24.1.W =035 CIO W 45' 1' S 05 cn 4' ' 1W.01t1 L1x 70.a1C13 r4'1' MMI5C1{ 1 5. 236LCO21 C,5 6' 24WS0 ,1.00'. CI6 330A1 47.5 C17 3M.03 529 cis 91 300.03 w1 C19 a '30' M03 43.3 G4 Il 03 1Q4 N w® Wt SEE SHEET 2 FOR BASK OF BEARINOA YM IA T SHEET. ANO AQNItt W. A 9 EET 3 FOR ENCWEFRS NOTES. MO EAS MT NOX& / 1 ROP 620j �339'1 A\E 10 9 gs` p � s lrSlcF y r.QSD� 1uW a AIEA 8&. Mgt AG (11.641 m FL) f 49�3, y32 6 �yTM1 L,y NM5 25'E Nl5'12`V4BG"V/f('_ 49— l0 6 5 \ 15 -- Y e k SrV,'17'R (R) _ '� P "p - 1 16 £ n IO S N,5'4102E 05 17 5� K W y L�4.4 v a 18�_ s� �3 W 4 2 4 m °;� ' 6 N 22 L L71 L7 CJ� �+ M54T'ZE LI -� � Nj5 roar 2 t 414 125'Bg g U1 tw.SY €x - -, 3f -: 20 'xa ,E 19 tO W. 2 N2925.5(.N, « s1z16'zz'EjR1 9 cps pORS6yrw�P-{,�; 443r Yx N29s3.5{, 96.4xY \ xL H1C / 6�2'42'ZB' Lam, 0,.01 Y I 13 R470.00' L�118.39 1 L34 t �6 32 51 _ It R �1 g1 )40t'- 6. p00' AQCq'$C� NO µy,2E y03_ 63]0' rllal _- _° LOT �Cp A .M1W.Ow 29.32 Q LI2 ��oml ,_ �0 53 W l � z r; N eb'8i',�ir fiLi 70, ^ � W L •� CO m a, i fi 56 55 54 I 30' � 3p. iu4 I SEE SHEET 6 IN THE CITY OF TEMECULA, COUNTY OF RIVERSIDE, STATE OF CALIFORNIA SAEET 5 OF 8 SHEETS TRACT No. 29798-5 BEW3 A SUBpN9ON W WT 2 W TRACE YAP N& 223 1 AS 54N]Yel BY YAP ON itlE W BCIX 3K PAGES 85-78. WCLU9 6 1 % P>; S DE MI SDE IX NW. CAIFDR X LOHR + ASSOCIATES INC JJLY 2003 n 1 So P A. �1 N M NOT )(1 NOT SCALE 10 1a x 10• bO]1'W R-76 l SFE SNEEf 2 POR BA95 Of BEARINGS. MAP IATWT 91fET AND mmw YAP. N (� \\ SEE SNEEf 3 FW ENQNEFRS NOTES AND EASEMENT NOTES ♦ oMP,INy�?�� ' _,ai AB�nSE (iD / Sy \1� A` �� \ N 11 Uyo S, 4-32 •SEE pElA1L j NJ9'45'O3'W (R� 5�.5).32• 0' N. 10 4 ------ � tl15= lO za 590- 1 \ 1 (R 1212R S28Y9'34•ESR� 8 NST � ��•E \\ gOCP i 1 \� L21 ` "� 5 C w TABLE NUMBER DELTA ANC RAWUS ARC MNGTI LI6 11.38• 33OW 5295 Cl) B1Y31• 3 .00 4).5) CIB 911,38, 3Co.G0 a&la C19 9111381 270W 43.33 C20 100.00 5.82 C21 1 ' MOW 2156 C22 ) W.W 87.25 C23 15163r ,W.W 2&38 C24 100.00 2i35 C25 •M' 4• 100.00 3.03 C26 =..W 5.39 C27 1 1OO.W 22.59 C26 161 •] • 1W.W 2&]e C29 18'SY 1W.W 5.79 WO 19'SY3O• W.W 1).0) WI a55B'2 • 50.00 ww SOW 7122 cm MW cx W.W a1.z3 C35 44 W.W 4254 C64 11' 3W.W tl.a9 C85 SW.W 995 C6B S 3O&W 28.23 CBS '4 761.W 28.63 UNE TABLE NUMBER DIRECTW DISTANCE L15 N 19.24 LIB NBT 'S4•W 33.94 L19 703 '19 26.61 uo N2297' 25. 4 ul N) •W R 16A6 L22 1 1).)2 L23 N'l5-4212• 36.86 L24 NO M2'1 mm US NB '1 56W L26 NO892'1 •W 27.4 L2T O1l Y R 14.37 LSO N491 31.49 L29 oBl ' 4 42.55 LlO I' Y 7.13 L31 x1652'SO 5).88 L32 NI1'44Y1• 69.8 L33 N)'49• BB$9 L36 N141 ' 1fl51 Lag y' H.1) L3J 4212 L ♦ '10' S' 34.5] 9 L40 O)' • t152 L4O NB 'a)• 10.88 L N,,'Wll E 1oD.5iCH 1\C UR �. •fM�E \ N2t'w- R ABa�O'�)YJ\N9•f�Ri w UEBEE Ce `\ Nyy y `2V '12 R 8� LET •P+ fiM Lq5 : 13 39 1 TBIEWLA VAIIPT UNMIEO �Agt1 \ e SCIIOCL DISRUCi BY �Nl5 A1L2E 1 C\8 CPS o e 1 _ WS1RIlME11T RECCI✓flEO ? \a ; WIOBEA 1. 2W2 5{)4OB 3A912' 9iy m Y 14 �- £ I OfT10K RECORDS Q N15'i3Ly E % V. RIKA5OE CWNTY, / 2 Nlr\ Lb LAIIidWIA._-r-- 15 £ °m 16W E LOT 8Igo lY. cn 7 f 56 W 1 Ny°o �iyy; 1y�i i L y 1 mr LLI w 18 ° I I�R 10\6 1091 24 u E 111.6T q. } 23 22� s ro i CAB. j d a SO l 10 W n O 1 21 i. �. f 3 3 \\yam \\[ £ N2TI4'2YW (, %8 20 19 81" m p I I I 8 " 1� li \OJp 1 40 ysygo ,6g6' �pT '8y I `.r AS 5286-F \YE I NT5' N75 /'A\ \� \\ 42 i A2 f �V' �. 3> L25 I 5� O1 p / \ \% C6, g1,ry 113 L24 Lze gI'45 T�9A51y.B �\ JJ C65 J iI n II II �7 7� / �Nl i311E 1 ((> % g� o. 125 1 1 / \ 30 5' N ,,; ; 1 ;; 26 m ) r i 29748-2 .� 32J. W 39• P r r - - O 53 a SEE SHEET 7 IN TH CITY OF TEMECULA. COUNTY OF RIVERSIDE. STATE OF CALIFORNIA TRACT No. 29798-5 BEING A SUBOINSION Q LOT 2 OF WACT NM N0. 211 0 1 AS 910NN BY NM ON fNE W BOON = PAGES 65-79. WC119BE. OP YAPS RECORDS M NV OE Cp1NTY. CAUPoro6A LOHR + ASSOCIATES INC. JULY 2003 CUR4E TmI Nwam DELTA MGU RMUS MC UNGT C] 270.00 9.b CB 151a,01, 270.00 7110 C9 23 ]30.CU 137.90 CIO 3]0.00 1.]S C34 "mw 10.42 C35 n '06' 300.00 37.71 Cm 300.00 37.71 C37 1' ' 270.00 39.37 C36 nY06' =.00 41.M C39 n 330.00 41.R6 M4 21f4r J00.00 11.19 M5 1331S6' JW.00 9.95 C66 J00.00 5&B) LB> I1]4'20' J00.00 60.59 C6e n6'23' 300.00 I1.1. SHEET 6 OF 8 SHEMS N SEE 9 2 ipt BASS M BEAIiMM NM LAYOUT 9 .. MO NCMIW NM. 5 9N11J FOR MQNL S N0)ES MD EA MT NOIES m SEE SHEET 8 MEET 7 OF S SHEETS IN TM CITY COUNTY No 29798- OF TEMECULA, RIVERSIDE, STATE OF TRACT KENO A SIBNM OF EDT 2 OF TRACT MM Np. 29] l A6 9NNN BY NM ON ilE N BOOI( 354 PAGE 6 M N S, OF NAPS RECORDS OF RI1FR90E CWNTY, CA11fORNA. LOHR + ASSOCIATES INC. JJLY 2003 SEE SHEET 5 /.8. 27 10 T 1 SEE SHEET 4 H\CKORYS� PGE �� ` ;fi696 G u5 0 / 4 1 1j W r NTS'Ii E2♦ L26 g e Rp6 N' I 1 i2117.' 1,6?rs,I C55 y �. N 5•A2,2•E OAS _.n•E 54 c ol CP991 A • 19 33 0� '0 (q, 1i3 59 W (A (OPEN SPACJ7 , 34 �+ H8656'2]'ESR� 3 9 s -ar T41 6'8~Ge46• P // i� A 31 J 30 tOT •E. �Gb us WqGa 3 �3 27 28 d // w � M6ZSN S W $ `J� ) rn a w Q 29 r 55, `yn : i l8 `R l i �3a ` � J i 41 1 / ♦D D __— .aN l'm 44Y SFE SHEET 2 FOR BASS OF 6 NM l� NM to T SNEET• ANO NCINTY WV. J SEE Sf 3 FW EN01N S NOTES MD FwST,IENT NOW& CUR,£ TART£ NUMBER DELTA MN RADIUS ARC IENON LS] 16Y5'M' immm 20.56 C35 n '06' ] 00 37.71 C]8 n2' r MOM 37.71 C39 n ' r ]]0.00 41.♦6 G9 ) MOO 41.{6 C{0 inew 330.00 77.56 Gt 51'{5' 3 00 30.69 C{2 1317W MOO 63.45 W 32Y♦5' 761.00 ♦5.99 CH Y '06' 600.00 SB.67 GS Y 6' BW.W 57.56 LW 13Y ' ] 00 ]OSI G) 1 MOO 12.90 C64 211.41.3 00 11.49 us '5 300.00 9.95 C66 1115'16' ] 00 59.97 07 1 ' =00 60.59 C68 518,w 30D00 n.63 U. 1.111y 3 00 8298 C71 ♦l ' ' 761.00 SS61 C73 11 1063.00 2239 50 f0 7Fi 203, 01 �Aji,B, 015W65- WRf TABLE NMMBFB LTA 20 B..! 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STATE OF CMIFOW4A RnnK T PArR W F— V) a � 3 U o w Ln z I a 0O Q 3 00 a W 0-) N LLILd n U o w °tip Q� o z o z _ Z ry U U 3 > o m ULi y z J �y O /'�/ ti 1I._ r 6 Y� v Pam'' fR`p� y GV ITEM 10 CITY ATTORNEY DIRECTOR OF FI CITY MANAGER CITY OF TEMECULA AGENDA REPORT TO: City Manager/City Council FROM: rjz/ villiam G. Hughes, Director of Public Works/City Engineer DATE: March 23, 2004 SUBJECT: Award the Construction Contract for Pechanga Parkway Phase IIA - Storm Drain Improvements (Wolf Valley Creek Channel - Stage 1) Project No. PW99-11 SD and Authorization for Muirfield Drive Street Closure PREPARED BY: Amer Attar, Principal Engineer Steven Beswick, Associate Engineer RECOMMENDATION: That the City Council: Award a construction contract for Pechanga Parkway Phase IIA Storm Drain Improvements (Wolf Valley Creek Channel - Stage 1), Project No. PW99-11SD to Yeager Skanska in the amount of $4,187,607.00 and authorize the Mayor to execute the contract. 2. Authorize the City Manager to approve change orders not to exceed the contingency amount of $418,760.70, which is equal to 10% of the contract amount. 3. That the City Council adopt a resolution entitled: RESOLUTION NO.2004- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TEMECULA, CALIFORNIA, AUTHORIZING THE CITY ENGINEER TO BEGIN A STREET CLOSURE OF MUIRFIELD DRIVE BETWEEN PECHANGA PARKWAY AND TROTSDALE DRIVE FOR THE! CONSTRUCTION OF PECHANG PARKWAY PHASE IIA STORM DRAIN IMPROVEMENTS (WOLF VALLEY CREEK CHANNEL —STAGE 1) FOR 30 CONSECUTIVE WORKING DAYS, BETWEEN APRIL 2004 AND DECEMBER 2004 BACKGROUND: The Public Works Department has obtained the environmental clearances necessaryto complete the first segment of the storm drain improvements for the Pechanga Parkway Phase IIA Storm Drain improvement Project. This part of the project is a portion of the overall Pechanga Parkway Street Improvement Project, which is included in the City's Capital Improvement Program. The storm drain project will provide a drainage facility from Loma Linda Road to Temecula Creek consisting of a triple -cell box culvert and concrete channel. In this first phase, only the triple -cell box culvert will be constructed. It extends from Loma Linda Road northerly to a point roughly 900 feet north of Muirfield Dr., following the existing drainage course on the northerly side of Pechanga Parkway and within the road right-of-way for Jedediah Smith Road. The second phase 1 R:WGENDA REF'ORTS\2004\032304\PW99-11SD awd Pechanga Pkwy Ph IIA Storm Drain Improvs and Muirfield St Closure.DOC will consist of constructing the concrete channel from box culvert outlet to Temecula Creek, entirely within the Jedediah Smith Road right-of-way. The Public Works Department will obtain the environmental clearances necessary to complete the second phase within the next couple months. Proceeding with phase 1 at this time will accommodate upstream drainage improvements, including the grass -lined channel .along the Wolf Creek Development. In addition to the planned storm drain improvements the work of this project includes the relocation of two Rancho California Water District (RCW D) water lines in conflictwith the proposed box culvert. RCW D provided staff plans and specifications for the necessary relocation work. Incorporating the RCW D relocations into the overall contract provide an efficient means of coordinating the necessary relocations. RCW D is processing a reimbursement agreement to cover the cost of relocating their facilities. Riverside County Flood Control and Water Conservation District plan check questions associated with design delayed the bid advertisement. The overall Pechanga Parkway Phase II Improvement project is partially funded with Federal funds (Public Lands and Highways). The inclusion of Federal funds will require that the environmental document be done under the National Environmental Policy Act (NEPA) provisions. Since this is a lengthy process and in an effort to meet obligations to the Wolf Creek Development by constructing the storm drain facility ahead of the development, construction has been divided into two phases. Phase IIA and Phase 1113. Phase IIA consists of constructing the triple -cell box culvert and concrete channel from Loma Linda Road to Temecula Creek. P hase I IB consists of constructing the pavement, curb and gutter, and miscellaneous storm drain facilities along Pechanga Parkway. The City will not use Federal Funds for the construction of the storm drain facility, Phase IIA. Therefore, the environmental approvals will fall under the California Environmental Quality Act (CEQA) guidelines, which is a much shorter process than the NEPA guidelines. Construction of the Phase 1113 will start as soon the NEPA environmental document is approved and Phase IIA is substantially complete. Staff anticipates that construction will begin no later than spring of 2005. Eleven (11) bids were received and publicly opened on March 10, 2004, the results were as follows: 1. Yeager Skanska, Inc. $4,187,607.00 2. Banshee Construction $4,318,371.00 3. KEC Engineering $4,353,245.00 4. Riverside Construction $4,554,135.00 5. Road Builders $4,599,968.00 6. Belczak & Sons, Inc. $4,693,517.00 7. Vadnais Corp. $4,830,995.00 8. Griffith Company $4,943,245.00 9. Sema Construction $5,027,404.48 10. SRD Engineering $5,752,217.60 11. Wier Construction Corp. $6,802,075.50 A copy of the bid summary is available for review in the City Engineer's office. Staff has reviewed the bid proposals and found Yeager Skanska, Inc. of Riverside, California to be the lowest responsible bidder for this project. Yeager Skanska, Inc. has extensive experience in road and storm drain construction projects and has successfully completed similar projects in the past. The Engineer's estimate for this project was $5,100,000.00. 2 R:WAGENDA REPORTS�20WO3230MPW99-11SD awd Pechanga Pkwy Ph IIA Storm Drain Impmvs and Muirfield St Closure.DOC Pursuant to the specifications, the entire contract must be completed in less than 150 working days, between April 2004 and December 2004. Working hours are restricted to 7:00 AM to 5:30 PM Monday thru Saturday. The construction of the box culvert beneath Muirfield Dr. will require the temporary closure of Muirfield Drive between Trotsdale Drive and Pechanga Parkway. The project specifications limit the duration of this road closure to 30 consecutive working days. Motorists will be detoured through Canterfield Drive, Temecula Lane, and Loma Linda Road. The temporary street closure will have minor impacts on access for residents. Under Vehicular Code Section 21101, "Regulation of Highways", local authorities, for those highways under their jurisdiction, may adopt rules and regulations by ordinance or resolution for, among other instances, "temporary closing a portion of any street for celebrations, parades, local special events, and other purposes, when, in the opinion of local authorities having jurisdiction, the closing is necessary for the safety and protection of persons who are to use that portion of the street during the temporary closing." The City Council adopted Resolution No. 91-96 on September 10, 1991, which provided standards and procedures for special events on public streets, highways, sidewalks, or public right-of-way. While a process was established for reviews and approvals, no mechanism was provided for delegating authority to temporarily close streets, or portions of streets, for these special events. The recommended resolution delegates the authority to approve temporary street closures for the Pechanga Parkway Phase IIA, Storm Drain Improvements. This authority is limited to and delegated to the City Engineer (or an authorized representative) only. Any other special events requiring temporary street closures, construction related closures, etc., remain subject to the approval of the City Council subject to rules and regulations established by the City Council. These rules and regulations shall also be adopted by resolution in accordance with California Vehicular Code Section 21101. FISCAL IMPACT: The Pechanga Parkway Phase IIA Storm Drain Improvements (Wolf Valley Creek Channel - Stage 1) is a Capital Improvement Project funded by County of Riverside AD-159 and the Wolf Creek Community Facilities District (CFD). The cost of the water relocation work for RCWD's facilities will be reimbursed to the City from RCWD. County AD 159 has been formed and the bond proceeds are available for use on this project. The City is finalizing an acquisition agreement with the County of Riverside for the use of those AD 159 bond proceeds that will be brought forward to the City Council at a subsequent meeting. Although there is no reason what so ever to expect that there will be a problem with the County acquisition agreement or use of the AD 159 bond proceeds, the City also has the Wolf Valley Community Facility District funds available to cover this work as well. Adequate funds have been appropriated for the Pechanga Parkway Phase IIA Storm Drain Improvements (Wolf Valley Creek Channel - Stage 1), Project No. PW99-11SD. The total project cost is $4,606,367.70, which includes the contract amount of $4,187,607.00 plus a 10% contingency of $418,760.70. ATTACHMENT: 1. Location Map 2. Project Description 3. Contract 4. Resolution No. 2004- 3 R:\AGENDA REI'ORTS\2004\032304\PW99-11SD awd Pechanga Pkwy Ph IIA Storm Drain Improvs and Muirrield Sl Closure.DOC o-r ofa O O r 0 0 0 0 r o0�0000C) $ F �y N fA 69 V3 69 lv9 69 69 69 G o c v N y � G a � o d Q N UC«. cC o 0 s �x o N O G av V O O y O O O w pO O O U N GO � Vf Vi n 0 0 0 0 0 o 0 o v°Oi N r O U di V) di Vi �y U o _ N to N n a; .G.� Vi Vi 613 VS V) 6-1 V� V) n .� a _ o m oo oo v oc O ., m cs �n vi vi v o « bo C u " G C y 1�1 .d� C O O 'u y G m O. to pI v� 0.1F d � UUA W aF Vi ���fiE9u 8 u m w P. z� a CITY OF TEMECULA, PUBLIC WORKS DEPARTMENT CONTRACT FOR PROJECT NO. PW99-11SD WOLF VALLEY CREEK CHANNEL THIS CONTRACT, made and entered into the 23Id day of March, 2004, by and between the City of Temecula, a municipal corporation, hereinafter referred to as "CITY", and Yeager Skanska, Inc., hereinafter referred to as "CONTRACTOR." W ITNESSETH: That CITY and CONTRACTOR, for the consideration hereinafter named, mutually agree as follows: 1.a. CONTRACT DOCUMENTS. The complete Contract includes all of the Contract Documents, to wit: Notice Inviting Bids, Instructions to Bidders, Proposal, Performance Bond, Labor and Materials Bond, Plans and Specifications entitled PROJECT NO. PW99-11SD, WOLF VALLEY CREEK CHANNEL, Insurance Forms, this Contract, and all modifications and amendments thereto, the State of California Department of Transportation Standard Specifications (latest Ed.) where specifically referenced in the Plans and Technical Specifications, and the latest version of the Standard Specifications for Public Works Construction, including all supplements as written and promulgated by Public Works Standards, Inc (hereinafter, "Standard Specifications") as amended by the General Specifications, Special Provisions, and Technical Specifications for PROJECT NO. PW99-11SD, WOLF VALLEY CREEK CHANNEL. Copies of these Standard Specifications are available from the publisher: BNi Building News Division of BNi Publications, Inc. 1612 South Clementine St. Anaheim, California 92802 (714)517-0970 The Standard Specifications will control the general provisions, construction materials, and construction methods for this Contract except as amended by the General Specifications, Special Provision, and Technical Specifications for PROJECT NO. PW99-11SD, WOLF VALLEY CREEK CHANNEL. In case of conflict between the Standard. Specifications and the other Contract Documents, the other Contract Documents shall take precedence over, and be used in lieu of, such conflicting portions. Where the Contract Documents describe portions of the work in general terms, but not in complete detail, it is understood that the item is to be furnished and installed completed and in place and that only the best general practice is to be used. Unless otherwise specified, the CONTRACTOR shall furnish all labor, materials, tools, equipment, and incidentals, and do all the work involved in executing the Contract. CONTRACT CA-1 R1CIPIPROJECTWW99199-11SD Wolf Valley Creek Channel\BID and RCFC&WCD SPEMContract.dot The Contract Documents are complementary, and what is called for by anyone shall be as binding as if called for by all. Any conflict between this Contract and any other Contract Document shall be resolved in favor of this Contract. 2. SCOPE OF WORK. CONTRACTOR shall perform everything required to be performed, shall provide and furnish all the labor, materials, necessary tools, expendable equipment, and all utility and transportation services required for the following: PROJECT NO. PW99-11SD, WOLF VALLEY CREEK CHANNEL All of said work to be performed and materials to be furnished shall be in strict accordance with the Drawings and Specifications and the provisions of the Contract Documents hereinabove enumerated and adopted by CITY. 3. CITY APPROVAL. All labor, materials, tools, equipment, and services shall be furnished and work performed and completed under the direction and supervision, and subject to the approval of CITY or its authorized representatives. 4. CONTRACT AMOUNT AND SCHEDULE. The CITY agrees to pay, and CONTRACTOR agrees to a ccept, i n full payment for, the work agreed to be d one, the s um of: FOUR MILLION ONE HUNDRED EIGHTY SEVEN THOUSAND SIX HUNDRED SEVEN DOLLARS and IVO CENTS ($4,187,607.00), the total amount of the base bid. CONTRACTOR agrees to complete the work in a period not to exceed One Hundred fifty 150 working days, commencing with delivery of a Notice to Proceed by CITY. Construction shall not commence until bonds and insurance are approved by CITY. 5. CHANGE ORDERS. All change orders shall be approved by the City Council, except that the City Manager is hereby authorized by the City Council to make, by written order, changes or additions to the work in an amount not to exceed the contingency as established by the City Council. 6. PAYMENTS LUMP SUM BID SCHEDULE: A. Before submittal of the first payment request, the CONTRACTOR shall submit to the City (Engineer a schedule of values allocated to the various portions of the work, prepared in such form and supported by such data to substantiate its accuracy as the City Engineer may require. This schedule, as approved by the City Engineer, shall be used as the basis for reviewing the CONTRACTOR's payment requests. UNIT PRICE BICI SCHEDULE: B. Pursuant to Section 20104.50 of the Public Contract Code, within thirty (30) days after submission of a payment request to the CITY, the CONTRACTOR shall be paid a sum equal to ninety percent (90%) of the value of the work completed according to the bid schedule. Payment request forms shall be submitted on or about the thirtieth (30th) day of each successive month as the work progresses. The final payment, if unencumbered, or any part thereof unencumbered, shall be CONTRACT CA-2 RACIPIPROJECTSTW99199-11SD Wolf Valley Creek ChanneRBID and RCFCBWCD SPECS1Contract.dot made sixty (60) days after acceptance of final payment and the CONTRACTOR filing a one-year Warranty and an Affidavit of Final Release with the CITY on forms provided by the CITY. C. Payments shall be made on demands drawn in the manner required by law, accompanied by a certificate signed by the City Manager, stating that the work for which payment is demanded has been performed in accordance with the terms of the Contract, and that the amount stated in the certificate is due under the terms of the Contract. Partial payments on the Contract price shall not be considered as an acceptance of any part of the work. D. Interest shall be paid on all undisputed payment requests not paid within thirty (30) days pursuant to Public Contracts Code Section 20104.50. Public Contract Code Section 7107 is hereby incorporated by reference. E. In accordance with Section 9-3.2 of the Standard Specifications for Public Works Construction and Section 9203 of the Public Contract Code, a reduction in the retention may be requested by the Contractor for review and approval by the Engineer if the progress of the construction has been satisfactory, and the project is more than 50% complete. The Council hereby delegates its authority to reduce the retention to the Engineer. LIQUIDATED DAMAGES — EXTENSION OF TIME. In accordance with Government Code Section 53069.85, CONTRACTOR agrees to forfeit and pay to CITY the sum of one thousand dollars ($1,000.00) per day for each calendar day completion is delayed beyond the time allowed pursuant to Paragraph 4 of this Contract. Such sum shall be deducted from any payments due to or to become due to CONTRACTOR. Such sum shall be deducted from any payments due to or to become due to CONTRACTOR. CONTRACTOR will be granted an extension of time and will not be assessed liquidated damages for unforeseeable delays beyond the control of, and without the fault or negligence of, the CONTRACTOR including delays caused by CITY. CONTRACTOR is required to promptly notify CITY of any such delay. 8. WAIVER OF CLAIMS. On or before making each request for payment under Paragraph 6 above, CONTRACTOR shall submit to CITY, in writing, all claims for compensation as to work related to the payment. Unless the CONTRACTOR has disputed the amount of the payment, the acceptance by CONTRACTOR of each payment shall constitute a release of all claims against the CITY related to the payment. CONTRACTOR shall be required to execute an affidavit, release, and indemnity agreement with each claim for payment. 9. PREVAILING WAGES. Pursuant to the provisions of Section 1773 of the Labor Code of the State of California, the City Council has obtained the general prevailing rate of per diem wages and the general rate for holiday and overtime work in this locality for each craft, classification, or type of workman needed to execute this Contract, from the Director of the Department of Industrial Relations. These rates are available from the California Department of Industrial Relations' Internet Web Site at http://www.dir.ca.gov. CONTRACTOR shall post a copy of such wage rates at the job site and shall pay the adopted prevailing wage rates as a minimum. CONTRACTOR shall comply with the provisions of Section 1773.8, 1775, 1776, 1777.5, 1777.6, and 1813 of the Labor Code. CONTRACT CA-3 RACIMPROJECTSIPW99199-11SD Wolf Valley Creek ChanneR310 and RCFCBWCD SPECSIContract.dot Pursuant to the provisions of 1775 of the Labor Code, CONTRACTOR shall forfeit to the CITY, as a penalty, the sum of $25.00 for each calendar day, or portion thereof, for each laborer, worker, or mechanic employed, paid less than the stipulated prevailing rates for any work done under this Contract, by him or by any subcontractor under him, in violation of the provisions of the Contract. 10. TIME OF THE ESSENCE. Time is of the essence in this contract. 11. INDEMNIFICATION. All work covered by this Contract done at the site of construction or in preparing or delivering materials to the site shall be at the risk of CONTRACTOR alone. CONTRACTOR agrees to save, indemnify, hold harmless and defend CITY, its officers, employees, and agents, against any and all liability, injuries, or death of persons (CONTRACTOR's employees included) and damage to property, arising directly or indirectly out of the obligations herein undertaken or out of the operations conducted by CONTRACTOR, save and except claims or litigations arising through the sole active negligence or sole willful misconduct of the CITY. The CONTRACTOR shall indemnify and be responsible for reimbursing the CITY for any and all costs incurred by the CITY as a result of Stop Notices filed against the project. The CITY shall deduct such costs from Progress Payments or final payments due to the CITY. 12. GRATUITIES. CONTRACTOR warrants that neither it nor any of its employees, agents, or representatives has offered or given any gratuities or promises to CITY's employees, agents, or representatives with a view toward securing this Contract or securing favorable treatment with respect thereto. 13. CONFLICT OF INTEREST. CONTRACTOR warrants that he has no blood or marriage relationship, and that he is not in any way associated with any City officer or employee, or any architect, engineer, or other preparers of the Drawings and Specifications for this project. CONTRACTOR further warrants that no person in its employ has been employed by the CITY within one year of the date of the Notice Inviting Bids. 14. CONTRACTOR'S AFFIDAVIT. After the completion of the work contemplated by this Contract, CONTRACTOR shall file with the City Manager, its affidavit stating that all workmen and persons employed, all firms supplying materials, and all subcontractors upon the Project have been paid in full, and that there are no claims outstanding against the Project for either labor or materials, except certain items, if any, to be set forth in an affidavit c overing d isputed c laims o n tems i n c onnection w ith a S top N otice w hich h as been filed under the provisions of the laws of the State of California. 15. NOTICE TO CITY OF LABOR DISPUTES. Whenever CONTRACTOR has knowledge that any actual or potential labor dispute is delaying or threatens to delay the timely performance of the Contract, CONTRACTOR shall immediately give notice thereof, including all relevant information with respect thereto, to CITY. 16. BOOKS AND RECORDS. CONTRACTOR's books, records, and plans or such part thereof as may be engaged in the performance of this Contract, shall at all reasonable times be subject to inspection and audit by any authorized representative of the CITY. 17. INSPECTION. 'The work shall be subject to inspection and testing by CITY and its authorized representatives during manufacture and construction and all other times and CONTRACT CA-0 R:UPIPROJECTSTW99199-11SD Wolf Valley Creek ChannePBID and RCFCBWCD SPECS\Contract.dot places, including without limitation, the plans of CONTRACTOR and any of its suppliers. CONTRACTOR shall provide all reasonable facilities and assistance for the safety and convenience of inspectors. All inspections and tests shall be performed in such manner as to not unduly delay the work. The work shall be subject to final inspection and acceptance notwithstanding any payments or other prior inspections. Such final inspection shall be made within a reasonable time after completion of the work. 18. DISCRIMINATION. CONTRACTOR represents that it has not, and agrees that it will not, discriminate in its employment practices on the basis of race, creed, religion, national origin, color, sex age, or handicap. 19. GOVERNING LAW. The City and Contractor understand and agree that the laws of the State of California shall govern the rights, obligations, duties and liabilities of the parties to this Contract and also govern the interpretation of this Contract. Any litigation concerning this Contract shall take place in the municipal, superior, or federal district court with geographic jurisdiction over the City of Temecula. In the event of litigation between the parties concerning this Contract, the prevailing party as determined by the Court, shall be entitled to actual and reasonable attorney fees and litigation costs incurred in the litigation. 20. PROHIBITED INTEREST. No member, officer, or employee of the City of Temecula or of a local public body shall have any interest, direct or indirect, in the contract of the proceeds thereof during his/her tenure or for one year thereafter. Furthermore, the: contractor/consultant covenants and agrees to their knowledge that no board member, officer or employee of the City of Temecula has any interest, whether contractual, non -contractual, financial or otherwise, in this transaction, or in the business of the contracting party other than the City of Temecula, and that if any such interest comes to the knowledge of either party at any time, a full and complete disclosure of all such information will be made, in writing, to the other party or parties, even if such interest would not be considered a conflict of interest under Article 4 (commencing with Section 1090) or Article 4.6 (commencing with Section 1220) of Division 4 of Title I of the Government Code of the State of California. 21. ADA REQUIREMENTS. By signing this contract, Contractor certifies that the Contractor is in total compliance with the Americans with Disabilities Act of 1990, Public Law 101- 336, as amended. 22. WRITTEN NOTICE. Any written notice required to be given in any part of the Contract Documents shall be performed by depositing the same in the U.S. Mail, postage prepaid, directed to the address of the CONTRACTOR as set forth in the Contract Documents, and to the CITY addressed as follows: Mailing Address: William G. Hughes Director of Public: Works/City Engineer City of Temecula P.O. Box 9033 Temecula, CA 92589-9033 CONTRACT CA-5 Street Address: William G. Hughes Director of Public Works/City Engineer City of Temecula 43200 Business Park Drive Temecula, CA 92590-3606 R:ICIPIPROJECTSIPW9909-11SD Wolf Valley Creek ChanneMID and RCFCBWCD SPECMContract.dot IN WITNESS WHEREOF, the parties hereto have caused this Contract to be executed on the date first above written. DATED: CONTRACTOR Yeager Skanska, Inc. P.O. Box 87 Riverside, CA 92502-0087 (909) 684-5360 Douglas J. Aadland, Vice President Print or type NAME Print or type TITLE (Signatures of two corporate officers required for Corporations) DATED: CITY OF TEMECULA S. Naggar, Mayor APPROVED AS TO FORM: Peter M. Thorson, City Attorney ATTEST: Susan W. Jones, CIVIC, City Clerk CONTRACT CA-6 R:1CIPIPROJECTS1PW9909-11SD Wolf Valley Creek Channel\BID and RCFC&WCD SPECMContract.dot RESOLUTION NO.2004- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TEMECULA, CALIFORNIA, AUTHORIZING THE CITY ENGINEER TO BEGIN A STREET CLOSURE OF MUIRFIELD DRIVE BETWEEN PECHANGA PARKWAY AND TROTSDALE DRIVE FOR THE! CONSTRUCTION OF PECHANG PARKWAY PHASE IIA STORM DRAIN IMPROVEMENTS (WOLF VALLEY CREEK CHANNEL —STAGE 1) FOR 30 CONSECUTIVE WORKING DAYS, BETWEEN APRIL, 2004 AND DECEMBER, 2004 THE CITY COUNCIL OF THE CITY OF TEMECULA DOES RESOLVE, DETERMINE AND ORDER AS FOLLOWS: WHEREAS, the California State Vehicular Code provides for the promulgation of rules and regulations for the temporary closure of public streets by local authorities by Resolution; and WHEREAS, the City Council desires to establish rules and regulations for the temporary closure of public streets in the interest of promoting safety and protection; and WHEREAS, the City of Temecula is constructing the Pechanga Parkway Phase IIA Storm Drain Improvement Project, for which such temporary street closure on Muirfield Drive between Trotsdale Drive and Pechanga Parkway promotes the safety and protection of persons using or proposing to use that street for the construction project; and WHEREAS, the City Council desires to facilitate the issuance of permission to temporarily close M uirfield D rive for t he P echanga P arkway P hase I IA Storm Drain Improvement Project scheduled from April, 2004 to December, 2004; and, NOW, WHEREAS, the City Council desires to authorize the Director of Public Works/City Engineer to approve the temporary street closure of Muirfield Drive for the Pechanga Parkway Phase IIA Storm Drain Improvement Project, and to establish the general rule that all other proposed temporary street closures shall be reviewed and approved subject to conditions, or disapproved, by the City Council; and THEREFORE, BE IT RESOLVED, that the City Council of the City of Temecula, hereby authorizes the Director of Public Works/City Engineer to permit the temporary street closure of Muirfield Drive for the Pechanga Parkway Phase IIA Storm Drain Improvement Project scheduled from April, 2004 to December, 2004, and affirms the general rule that all other temporary public street closures shall be approved or denied approval by the City Council. PASSED, APPROVED, AND ADOPTED, by the City Council of the City of Temecula at a regular meeting held on the 23rd day of March, 2004. Michael S. Naggar, Mayor ATTEST: Susan W. Jones, CMC City Clerk 4 RAAGENDA REF'ORTS\2004\032304\PW99-11SD awd Pechanga Pkwy Ph IIA Stonn Drain Improvs and Muirfield St Closure.DOC [SEAL] STATE OF CALIFORNIA ) COUNTY OF RIVERSIDE )ss CITY OF TEMECULA ) I, Susan W. Jones, CIVIC, City Clerk of the City of Temecula, California, do hereby certify that Resolution No.2004-was duly and regularly adopted bytheCity Council ofthe CityofTemecula at a regular meeting thereof held on the 23rd day of March, 2004, by the following vote: AYES: COUNCILMEMBERS: NOES: OOUNCILMEMBERS: ABSENT: OOUNCILMEMBERS: Susan W. Jones, CIVIC, City Clerk s RAAGENDA REF'ORTS\2004\032304\PW99-11SD awd Pechanga Pkwy Ph IIA Stonn Drain Improvs and Muirfield St Closure.DOC ITEM 11 APPROVAL CITY ATTORNEY DIRECTOR OF FINAP CITY MANAGER CITY OF TEMECULA AGENDA REPORT TO: City Manager/City Council FROM: William G. Hughes, Director of Public Works/City Engineer DATE: March 23, 2004 SUBJECT: Award the Construction Contract for Project No. PW04-04 Asphalt Crackfill Project — FY 2003-2004, Various Streets PREPARED BY: Greg Butler, Principal Engineer Mayra De LaTorre, Associate Engineer RECOMMENDATION: That the City Council: Award a construction contract for Project No. PW04-04 Asphalt Crackfill Project — FY 2003-2004, Various Streets to Bond Blacktop, Inc. in the amount of $89,722.00 and authorize the Mayor to execute the contract. 2. Authorize the City Manager to approve change orders not to exceed the contingency amount of $8,972.20, which is equal to 10% of the contract amount. BACKGROUND: On February 24, 2004 the City Council approved the Construction Plans and Specifications and authorized the Department of Public Works to solicit construction bids for the subject project. The project involves removing debris from cracks in the road surface of various streets and filling the cracks with an asphalt-crackfiller material. This will inhibit the infiltration of water into the road structural section and will prolong the service life of the pavement. This Asphalt Crackfill Project is part of the Annual Street Maintenance Program. Four (4) bids were received and publicly opened on Tuesday, March 16, 2004. The results were as follows: 1. Bond Blacktop, Inc. $ 89,722.00 2. Global $112,900.00 3. Road Works, Inc. $145,300.00 4. International Pavement Solutions $168,581.00 A copy of the bid summary is available for review in the City Engineer's office. R:AGENDA REPORTS\2004\032304\PW04-04 Crackfill Award.DOC Staff has reviewed the bid proposals and found Bond Blacktop, Inc. of Union City, California to be the lowest responsible bidder for this project. Bond Blacktop, Inc. has extensive experience in crackfilling cracks in road surfaces and has successfully completed similar projects for the City in the past. The Engineer's estimate for this project was $180,000.00. FISCAL IMPACT: Funds are available in the Public Works Department, Maintenance Division, Routine Street Maintenance Fiscal Year 2003-2004 Operating Budget Account No. 001-164-601- 5402. The total project cost is $98,694.20, which includes the contract amount of $89,722.00 plus 10% contingency of $8,972.20. ATTACHMENT: Location Map Contract R:\AGENDA REPORTS\2004\032304\PW04-04 Crackfll Award.DOC CITY OF TEMECULA LIST OF STREETS FOR CRACKFILL FOR PROJECT NO. PW 04-04 ASPHALT CRACKFILL PROJECT - FY 2003-2004 VARIOUS STREETS Street Name Crackfill Limits Street Type 1. Ynez Road Winchester Road to Equity Center Major Highway 2. Santiago Road Old Town Front Street to Ynez Road Major Highway 3. Equity Drive Ynez Road.to County Center Drive Principal Collector 4. County Center Drive Equity Center to Ynez Road Principal Collector 5. La Serena Way Calle Pina Colada to Walcott Lane Secondary Highway 6. Old Town Front Street Santiago Road to SR79 South Major Highway 7. Enterprise Circle North Winchester Road to Winchester Road Principal Collector 8. Enterprise Circle South Winchester Road to Enterprise Circle West Principal Collector 9. Enterprise Circle West Enterprise Circle South to Commerce Center Drive Industrial Collector 10. Commerce Center Drive Via Montezuma to Rider Way Industrial Collector 11. Overland Drive Jefferson Ave to Commerce Center Drive Industrial Collector 12. Nicolas Road Winchester Road to Joseph Road Arterial Highway 13. Rider Way Commerce Center Dr. to Enterprise Circle West Industrial Collector 14. 1 Wolf Valley Road Pechanga Parkway to city limit Arterial Highway 15. Via Eduado Pechan a Parkway to end of street General Local Street 16. Ynez Road Rancho California Road to Santiago Road Major/Secondary 17. Margarita Road Rancho California Road to SR79 South Arterial Highway 18. Pujol Street W St. to end of street General Local Street 19. Avenida Barca Margarita Road to Humber Drive General Local Street 20. Parsippany Court Entire Street Residential 21. Pahuta Street Entire Street Residential 22. Piute Street Entire Street Residential 23. Arabasca Circle Entire Street Residential 24. Huron Street Entire Street Residential 25. Jeronimo Street Entire Street Residential 26. Bocaw Circle Entire Street Residential 27. Hiawatha Court Entire Street Residential 28. Eona Circle Entire Street Residential 29. Kimo Street Entire Street Residential 30. Lahontan Street Entire Street Residential 31. Ho actong Street Entire Street Residential 32. Washan Court Entire Street Residential 33. Alehzon Circle Entire Street Residential 34. Pashaho Street Entire Street Residential 35. Via Gilberto Entire Street Residential 36. Ruidosa Street Entire Street Residential Street Name Cracktill Limits Street Type 37. Tecumseh Court Entire Street Residential 38. Zuma Drive Entire Street Residential 39. Shicali Court Entire Street Residential 40. Puas Drive Entire Street Residential 41. Comotilo Court Entire Street Residential 42. El Torito Court Entire Street Residential 43. Maskuaz Court Entire Street Residential 44. Via Consuelo Entire Street Residential 45. Es lendor Court Entire Street Residential 46. Tesiben Court Entire Street Residential 47. Te'on Court Entire Street Residential 48. Escalante Court Entire Street Residential 49. El Osito Court Entire Street Residential 50. Calvado Court Entire Street Residential 51. Duce Court Entire Street Residential 52. Loma Linda Road Entire Street Residential 53. E. Loma Linda Road Entire Street Residential 54. Maguey Court Entire Street Residential 55. Classic Way Entire Street Residential 56. Bardmore Drive Entire Street Residential 57. Palmetto Way Entire Street Residential 58. Sawgrass Court Entire Street Residential 59. Greensboro Drive Entire Street Residential 60. Muirfreld Drive Entire Street Residential 61. Gleneagles Court Entire Street Residential 62. Masters Way Entire Street Residential 63. Clubhouse Drive Entire Street Residential 64. Tournament Lane Entire Street Residential 65. Creekside Way Entire Street Residential 66. Doral Court Entire Street Residential 67. Open Court Entire Street Residential 68. Greenway Circle Entire Street Residential 69 Bridgeview Circle Entire Street Residential 70. Wailea Court Entire Street Residential 71. Silverado Lane Entire Street Residential 72. Olympic Way Entire Street Residential 73. Bayhill Drive Entire Street Residential CITY OF TEMECULA LIST OF STREETS FOR CRACKFILL WITHIN ALLIGATOR CRACKED AREAS FOR PROJECT NO. PW 04-04 ASPHALT CRACKFILL PROJECT — FY 2003-2004 VARIOUS STREETS Street Name Crackfill Limits Street Type 1. Santiago Road Old Town Front Street to Ynez Road Major Highway 2. Equity Drive Ynez Road.to County Center Drive Principal Collector 3. County Center Drive Equity Center to Ynez Road Principal Collector 4. Old Town Front Street Santiago Road to C Street Major Highway 5. Enterprise Circle South Approximately 600 ft south of Winchester Principal Collector Road to Enterprise Circle West 6. Enterprise Circle West Enterprise Circle South to Commerce Industrial Collector Center Drive 7. Commerce Center Drive Rider Way to Enterprise Circle West Industrial Collector 8. Overland Drive Jefferson Ave to Commerce Center Drive Industrial Collector 9. Rider Way Commerce Center Dr. to Enterprise Circle Industrial Collector West 10. Margarita Road Approximately 750 ft south of Rancho Arterial Highway California Road to approx. 150 ft north of Santiago Road 11. Margarita Road Approximately 150 ft north of San Arterial Highway Fermin Place to approx. 300 ft south of Jedediah Smith Road 12. Pujol Street l't St. to end of street General Local Street 13. Duce Court Approximately half the length of the cul- Residential de -sac 14. Loma Linda Road By intersection of Loma Linda Road and Residential Duce Court 15. Classic Way By intersection of Classic Way and Residential Muirfield Drive 16. Greensboro Drive By intersection of Greensboro Drive and Residential Palmetto Way 17. Clubhouse Drive Approximately from Muirfield Drive to Residential Bayhill Drive 18. Wailea Court By intersection of Wailea Court and Residential Olympic Way 19. Olympic Way By intersection of Olympic Way and Residential Wailea Court 20. Bayhill Drive Approximately from Clubhouse Drive to Residential the end of street \/i \ §!h § .\ § y \ § ! ! �� ) k ! \§ ~ k d 2 US/ ° |1 \ \ otl §� . vop': / m N N ACLO L a LL N 6iF � _ I At soNomq_i j � � k/% 2 70 & 2-2 i, c ) \/\ } | ii§ f k ƒ \ C.)\ 1 \ d ® 4 1,, is, I % Ha � ` ■ !\6 � ° ® ! �� ! !! �\�!� _ $�; ] _ !o } 0( \ I \ } 2 |\§/ \$) f \ f A \ \ /���\ \�/ ¥�\ \ U i g Lsp� �LP�E i■� ,60 2N2 Ci O f0 N E �3 Ad# 9 C%j g_ J To t $�iii a o " a U = in U Ia��n 4 $ 6 & Itou- VN �� 1� n non o L S a el C ilit @@ U 0 N a)o 0 2 m J � dm O1 rn 9 2- no LL A a° 0 Ali '1 Qb IgNNtl SY1gH3 S01 W VHINdVtl35 K yy$/ < F c aH Hd3SX I T Cok�— W SYNlIySAA O y:;-So l TI 1 � 8 i $ice `WI t / \ l = j ad�h h_f ' ooessnoR .'p / 1S '•rq�A �� OR _m cM1i S'SONCRACR i 3 o ct CITY OF TEMECULA, PUBLIC WORKS DEPARTMENT CONTRACT FOR PROJECT NO. PW04-04 ASPHALT CRACKFILL PROJECT— FY 2003-2004, VARIOUS STREETS THIS CONTRACT, made and entered into the 23rd day of March, 2004, by and between the City of Temecula, a municipal corporation, hereinafter referred to as "CITY", and Bond Blacktop, Inc.. hereinafter referred to as "CONTRACTOR." WITNESSETH: That CITY and CONTRACTOR, for the consideration hereinafter named, mutually agree as follows: CONTRACT DOCUMENTS. The complete Contract includes all of the Contract Documents, to vvit: Notice Inviting Bids, Instructions to Bidders, Proposal, Performance Bond, Labor and Materials Bond, Plans and Specifications entitled PROJECT NO. PW04- 04, ASPHALT CRACKFILL PROJECT- FY 2003-2004, VARIOUS STREETS, Insurance Forms, this Contract, and all modifications and amendments thereto, the State of California Standard Plans and Specifications for Construction of Local Streets and Roads, (latest edition), issued by the California Department of Transportation, where specifically referenced in the Plans, Special Provisions, and Technical Specifications, and the latest version of the Standard Specifications for Public Works Construction, including all supplements as written and promulgated by Public Works Standards, Inc (hereinafter, "Standard Specifications") as amended by the General Specifications, Special Provisions, and Technical Specifications for PROJECT NO. PW04-04, ASPHALT CRACKFILL PROJECT- FY 2003-2004, VARIOUS STREETS. Copies of these Standard Specifications are available from the publisher: BNi Building News Division of BNi Publications, Inc. 1612 South Clementine St. Anaheim, California 92802 (714)517-0970 The Standard Specifications will control the general provisions, construction materials, and construction methods for this Contract except as amended by the General Specifications, Special Provisions, and Technical Specifications for PROJECT NO. PW04-04, ASPHALT CRACKFILL PROJECT- FY 2003-2004, VARIOUS STREETS. In case of conflict between the Standard Specifications and the other Contract Documents, the other Contract Documents shall take precedence over, and be used in lieu of, such conflicting portions. Where the Contract Documents describe portions of the work in general terms, but not in complete detail, it is understood that the item is to be furnished and installed completed and in place and that only the best general practice is to be used. Unless otherwise specified, the CONTRACTOR shall furnish all labor, materials, tools, equipment, and incidentals, and do all the work involved in executing the Contract. CONTRACT CA-1 R:0RPR0JECTSFW041PW04-04 Asphalt CrackfilhSpecskOontracttloc The Contract Documents are complementary, and what is called for by anyone shall be as binding as if called for by all. Any conflict between this Contract and any other Contract Document shall be resolved in favor of this Contract. SCOPE OF WORK. CONTRACTOR shall perform everything required to be performed, shall provide and furnish all the labor, materials, necessary tools, expendable equipment, and all utility and transportation services required for the following: PROJECT NO. PW04-04, ASPHALT CRACKFILL PROJECT- FY 2003-2004, VARIOUS STREETS All of said work to be performed and materials to be furnished shall be in strict accordance with the Drawings and Specifications and the provisions of the Contract Documents hereinabove enumerated and adopted by CITY. 3. CITY APPROVAL. All labor, materials, tools, equipment, and services shall be furnished and work performed and completed under the direction and supervision, and subject to the approval of CITY or its authorized representatives. 4. CONTRACT AMOUNT AND SCHEDULE. The CITY agrees to pay, and CONTRACTOR agrees to accept, in full payment for, the work agreed to be done, the sum of: EIGHTY NINE THOUSAND SEVEN HUNDRED TWENTY TWO DOLLARS and NO CENTS ($89,722.00), the total amount of the base bid. CONTRACTOR agrees to complete the work in a period not to exceed Thirty (30) working days, commencing with delivery of a Notice to Proceed by CITY. Construction shall not commence until bonds and insurance are approved by CITY. 5. CHANGE ORDERS. All change orders shall be approved by the City Council, except that the City Manager is hereby authorized by the City Council to make, by written order, changes or additions to the work in an amount not to exceed the contingency as established by the City Council. PAYMENTS A. LUMP SUM BID SCHEDULE: Before submittal of the first payment request, the CONTRACTOR shall submit to the City Engineer a schedule of values allocated to the various portions of the work, prepared in such form and supported by such data to substantiate its accuracy as the City Engineer may require. This schedule, as approved by the City Engineer, shall be used as the basis for reviewing the CONTRACTOR's payment requests. B. UNIT PRICE BID SCHEDULE: Pursuant to Section 20104.50 of the Public Contract Code, within thirty (30) days after submission of a payment request to the CITY, the CONTRACTOR shall be paid a sum equal to ninety percent (90%) of the value of the work completed according to the bid schedule. Payment request forms shall be submitted on or CONTRACT CA-2 RiCIRPROJECTSFWMPW04-04 Asphalt DackfilhSpscs\Contract.dm about the: thirtieth (30th) day of each successive month as the work progresses. The final payment, if unencumbered, or any part thereof unencumbered, shall be made sixty (60) days after acceptance of final payment and the CONTRACTOR filing a one-year Warranty and an Affidavit of Final Release with the CITY on forms provided by the CITY. C. Payments shall be made on demands drawn in the manner required by law, accompanied by a certificate signed by the City Manager, stating that the work for which payment is demanded has been performed in accordance with the terms of the Contract, and that the amount stated in the certificate is due under the terms of the Contract. Partial payments on the Contract price shall not be considered as an acceptance of any part of the work. D. Interest shall be paid on all undisputed payment requests not paid within thirty (30) days pursuant to Public Contracts Code Section 20104.50. Public Contract Code Section 7107 is hereby incorporated by reference. E. In accordance with Section 9-3.2 of the Standard Specifications for Public Works Construction and Section 9203 of the Public Contract Code, a reduction in the retention may be requested by the Contractor for review and approval by the Engineer if the progress of the construction has been satisfactory, and the project is more than 50% complete. The Council hereby delegates its authority to reduce the retention to the Engineer. LIQUIDATED DAMAGES — EXTENSION OF TIME. In accordance with Government Code Section 53069.85, CONTRACTOR agrees to forfeit and pay to CITY the sum of one thousand dollars ($1,000.00) per day for each calendar day completion is delayed beyond the time allowed pursuant to Paragraph 4 of this Contract. Such sum shall be deducted from any payments due to or to become due to CONTRACTOR. Such sum shall be deducted from any payments due to or to become due to CONTRACTOR. CONTRACTOR will be granted an extension of time and will not be assessed liquidated damages for unforeseeable delays beyond the control of, and without the fault or negligence of, the CONTRACTOR including delays caused by CITY. CONTRACTOR is required to promptly notify CITY of any such delay. WAIVER OF CLAIMS. On or before making each request for payment under Paragraph 6 above, CONTRACTOR shall submit to CITY, in writing, all claims for compensation as to work related to the payment. Unless the CONTRACTOR has disputed the amount of the payment, the acceptance by CONTRACTOR of each payment shall constitute a release of all claims against the CITY related to the payment. CONTRACTOR shall be required to execute an affidavit, release, and indemnity agreement with each claim for payment. PREVAILING WAGES. Pursuant to the provisions of Section 1773 of the Labor Code of the State of California, the City Council has obtained the general prevailing rate of per diem wages and the general rate for holiday and overtime work in this locality for each craft, classification, or type of workman needed to execute this Contract, from the Director of the Department of Industrial Relations. These rates are available from the California Department of Industrial Relations' Internet Web Site at http://www.dir.ca.gov. CONTRACTOR shall post a copy of such wage rates at the job site and shall pay the adopted prevailing wage rates as a minimum. CONTRACTOR shall comply with the provisions of Section 1773.8, 1775, 1776, 1777.5, 1777.6, and 1813 of the Labor Code. CONTRACT CA-3 RAClRPR0JECTS1P MPW04-O4 Asphalt CrackfilRSpecs\Contract.doc Pursuant to the provisions of 1775 of the Labor Code, CONTRACTOR shall forfeit to the CITY, as a penalty, the sum of $25.00 for each calendar day, or portion thereof, for each laborer, worker, or mechanic employed, paid less than the stipulated prevailing rates for any work done under this Contract, by him or by any subcontractor under him, in violation of the provisions of the Contract. 10. TIME OF THE ESSENCE. Time is of the essence in this contract. 11. INDEMNIFICATION. All work covered by this Contract done at the site of construction or in preparing or delivering materials to the site shall be at the risk of CONTRACTOR alone. CONTRACTOR agrees to save, indemnify, hold harmless and defend CITY, its officers, employees, and agents, against any and all liability, injuries, or death of persons (CONTRACTOR's employees included) and damage to property, arising directly or indirectly out of the obligations herein undertaken or out of the operations conducted by CONTRACTOR, save and except claims or litigations arising through the sole active negligence or sole willful misconduct of the CITY. The CONTRACTOR shall indemnify and be responsible for reimbursing the CITY for any and all costs incurred by the CITY as a result of Stop Notices filed against the project. The CITY shall deduct such costs from Progress Payments or final payments due to the CITY. 12. GRATUITIES. CONTRACTOR warrants that neither it nor any of its employees, agents, or representatives has offered or given any gratuities or promises to CITY's employees, agents, or representatives with a view toward securing this Contract or securing favorable treatment with respect thereto. 13. CONFLICT OF INTEREST. CONTRACTOR warrants that he has no blood or marriage relationship, and that he is not in any way associated with any City officer or employee, or any architect, engineer, or other preparers of the Drawings and Specifications for this project. CONTRACTOR further warrants that no person in its employ has been employed by the CITY within one year of the date of the Notice Inviting Bids. 14. CONTRACTOR'S AFFIDAVIT. After the completion of the work contemplated by this Contract, CONTRACTOR shall file with the City Manager, its affidavit stating that all workmen and persons employed, all firms supplying materials, and all subcontractors upon the Project have been paid in full, and that there are no claims outstanding against the Project for either labor or materials, except certain items, if any, to be set forth in an affidavit covering d isputed c laims o n terns i n connection w ith a S top N otice w hich h as been filed under the provisions of the laws of the State of California. 15. NOTICE TO CITY OF LABOR DISPUTES. Whenever CONTRACTOR has knowledge that any actual or potential labor dispute is delaying or threatens to delay the timely performance of the Contract, CONTRACTOR shall immediately give notice thereof, including all relevant information with respect thereto, to CITY. 16. BOOKS AND RECORDS. CONTRACTOR's books, records, and plans or such part thereof as may be engaged in the performance of this Contract, shall at all reasonable times be subject to inspection and audit by any authorized representative of the CITY. CONTRACT CA-0 R:UPPR0IECTSkPWKPW04-04 Asphalt Crackfi[MpecslContract.doc 17. INSPECTION. The work shall be subject to inspection and testing by CITY and its authorized representatives during manufacture and construction and all other times and places, including without limitation, the plans of CONTRACTOR and any of its suppliers. CONTRACTOR shall provide all reasonable facilities and assistance for the safety and convenience of inspectors. All inspections and tests shall be performed in such manner as to not unduly delay the work. The work shall be subject to final inspection and acceptance notwithstanding any payments or other prior inspections. Such final inspection shall be made within a reasonable time after completion of the work. 18. DISCRIMINATION. CONTRACTOR represents that it has not, and agrees that it will not, discriminate in its employment practices on the basis of race, creed, religion, national origin, color, sex age, or handicap. 19. GOVERNING LAW. The City and Contractor understand and agree that the laws of the State of California shall govern the rights, obligations, duties and liabilities of the parties to this Contract and also govern the interpretation of this Contract. Any litigation concerning this Contract shall take place in the municipal, superior, or federal district court with geographic jurisdiction over the City of Temecula. In the event of litigation between the parties concerning this Contract, the prevailing party as determined by the Court, shall be entitled to actual and reasonable attorney fees and litigation costs incurred in the litigation. 20. PROHIBITED INTEREST. No member, officer, or employee of the City of Temecula or of a local public body shall have any interest, direct or indirect, in the contract of the proceeds thereof during his/her tenure or for one year thereafter. Furthermore, the contractor/consultant covenants and agrees to their knowledge that no board member, officer or employee of the City of Temecula has any interest, whether contractual, non --contractual, financial or otherwise, in this transaction, or in the business of the contracting party other than the City of Temecula, and that if any such interest comes to the knowledge of either party at any time, a full and complete disclosure of all such information will be made, in writing, to the other party or parties, even if such interest would not be considered a conflict of interest under Article 4 (commencing with Section 1090) or Article 4.6 (commencing with Section 1220) of Division 4 of Title I of the Government Code of the State of California. 21. ADA REQUIREMENTS. By signing this contract, Contractor certifies that the Contractor is in total compliance with the Americans with Disabilities Act of 1990, Public Law 101- 336, as amended. 22. WRITTEN NOTICE. Any written notice required to be given in any part of the Contract Documents shall be performed by depositing the same in the U.S. Mail, postage prepaid, directed to the address of the CONTRACTOR as set forth in the Contract Documents, and to the CITY addressed as follows: Mailing Address: William G. Hughes Director of Public; Works/City Engineer City of Temecula P.O. Box 9033 Temecula, CA 92589-9033 Street Address: William G. Hughes Director of Public Works/City Engineer City of Temecula 43200 Business Park Drive Temecula, CA 92590-3606 CONTRACT CA-5 R:ICIPIPROJECTMPWUPW04-04 Asphalt CrackfilRSpacs\Ccntract.dx IN WITNESS WHEREOF, the parties hereto have caused this Contract to be executed on the date first above written. DATED: CONTRACTOR Bond Blacktop, Inc. P.O. Box 616 Union City, CA 94587 (510)441-9981 Edward Dillon, President Print or type NAME Print or type TITLE (Signatures of two corporate officers required for Corporations) DATED: CITY OF TEMECULA Michael S. Naggar, Mayor APPROVED AS TO FORM: Peter M. Thorson, City Attorney ATTEST: Susan W. Jones, CMC, City Clerk CONTRACT CA-6 R:ICIPIPROJECMI'MCM04-04 Asphalt CrackfiIRSpecskGontract.dac TEMECULA COMMUNITY SERVICES DISTRICT ITEM 1 MINUTES OF A REGULAR MEETING OF THE TEMECULA COMMUNITY SERVICES DISTRICT MARCH 16, 2004 A regular meeting of the City of Temecula Community Services District was called to order at 7:37 P.M., at the City Council Chambers, 43200 Business Park Drive, Temecula, California. ROLL CALL PRESENT: 5 DIRECTORS: Comerchero, Naggar, Roberts, Stone, and Washington ABSENT: 0 DIRECTORS: None Also present were General Manager Nelson, City Attorney Thorson, and City Clerk Jones. PUBLIC COMMENTS No comments. CONSENT CALENDAR Minutes RECOMMENDATION: 1.1 Approve the minutes of February 24, 2004. Completion and Acceptance of Children's Museum Building Shell Improvements — Project No. PW02-01CSD RECOMMENDATION: 2.1 Accept the construction of Children's Museum Building Shell Improvements — Project No. PW02-01CSD as complete; 2.2 File the Notice of Completion, release the Performance Bond, and accept a one- year Maintenance Bond in the amount of 10% of the contract; 2.3 Release the Materials and Labor Bond seven months after the filing of the Notice of Completion if no liens have been filed. MOTION: Director Stone moved to approve Consent Calendar Items No. 1-2. The motion was second by Director Comerchero and voice vote reflected unanimous approval. Minutes.csd\031604 DIRECTOR OF COMMUNITY SERVICES REPORT Community Services Director Parker announced and invited the public to attend two new park sites dedication ceremonies on Wednesday, March 24, 2004, at 3:30 P.M. — the Pauba Ridge Park (five - acre park) and Serena Hills Park (three and a half -acre park). GENERAL MANAGER'S REPORT Having attended the Annual California Parks and Recreation Society (CPRS) Conference, General Manger Nelson commended Community Services Director Parker and the Community Services Department for its two State-wide awards. BOARD OF DIRECTORS' REPORTS No additional comments. ADJOURNMENT At 7:40 P.M., the Temecula Community Services District meeting was formally adjourned to Tuesday, March 23, 2004, at 7:00 P.M., City Council Chambers, 43200 Business Park Drive, Temecula, California. Chuck Washington, President ATTEST: Susan W. Jones, CMC City Clerk/District Secretary [SEAL] Minutes.csd\031604 ITEM 2 APPROVA CITY ATTORNEY DIRECTOR OF FINAN CITY MANAGER CITY OF TEMECULA AGENDA REPORT TO: Board of Directors FROM: Herman D. Parker, Director of Community Service DATE: March 23, 2004 SUBJECT: First Amendment for Professional Services Agreement for TCSD Landscape Plan Check and Inspection Services PREPARED BY: Barbara Smith, Management Analyst 95- RECOMMENDATION: That the Board of Directors: Approve the First Amendment for a Professional Services Agreement with PELA, a Landscape Architectural Firm, for TCSD landscape plan check and inspection services in the amount of $12,000 and authorize the Board President to execute the agreement. BACKGROUND: Since 1993, PELA, a Landscape Architectural Firm, (PELA) has provided landscape plan check and inspection services to TCSD to augment the Maintenance and Development Services Divisions of the TCSD. These services are necessary to insure that future developer -constructed City parks and landscape maintenance areas are designed and constructed to TCSD standards. Staff is pleased with the services provided by PELA. On June 10, 2003 a contract for $60,000 for professional services was accepted and approved by the TCSD Board of Directors. This current agreement between PELA and the TCSD was to provide services until June 30, 2004. It became evident in November 2003 that the contracted amount was not going to be sufficient to cover all expenses, due to the large volume of plan checking and inspections being completed for Harveston, Wolf Creek as well as several smaller developments. On February 23, 2004 a mid -year adjustment was approved by City Council which included an additional appropriation of $12,000 for landscaping and inspection services. The following agreement provides for plan check and inspection on developer -constructed projects only. Developers pay the TCSD for the necessary landscape and inspection services. In return, all plan check and inspection revenue collected from the development community which offsets the costs for services provided under this contract. FISCAL IMPACT: There is no net fiscal impact to TCSD. The additional appropriation fees paid to the consultant are offset by the plan check and inspection fees paid by the developers. The appropriation is to be budgeted in funds 190-180-999-5248 (Parks and Medians) in the amount of $6,000 and in fund 193-180-999-5248 (Slopes) in the amount of $6,000. ATTACHMENTS: Professional Services Agreement R:\smithb\Pe1a\03-04 Staff Report First Amend.doc 06/26/01 FIRST AMENDMENT TO AGREEMENT BETWEEN CITY OF TEMECULA AND PELA FOR PLAN CHECK AND LANDSCAPE INSPECTION SERVICES THIS FIRST AMENDMENT is made and entered into as of March 1, 2004 by and between the City of Temecula, a municipal corporation ("City") and PELA "Consultant' in consideration of the mutual covenants and conditions set forth herein, the parties agree as follows: This Amendment is made with respect to the following facts and purposes: A. On June 10, 2003 the City and Consultant entered into that certain agreement entitled "City of Temecula Agreement for Consultant Services TCSD Parks/Landscape Plan Check and Inspection Services ("Agreement") in the amount of $60,000. B. The parties now desire to increase the payment for services in the amount of $12,000 and amend the Agreement as set forth in this Amendment. 2. Section 4 Payment of the Agreement is hereby amended to read as follows: The City agrees to pay Consultant monthly, in accordance with the payment rates and schedules and terms set forth in Exhibit B for services described in Section B of Exhibit A, attached hereto and incorporated herein by this reference as though set forth in full. The first amendment amount shall not exceed twelve thousand dollars $12,000 for additional plan check and inspection services for a total contract amount, of seventy two thousand dollars $72,000. 3. Exhibit B to the Agreement is hereby amended by adding thereto the items set forth on Attachment "A" to this Amendment, which is attached hereto and incorporated herein as though set forth in full. 4. Except for the changes specifically set forth herein, all other terms and conditions of the Agreement shall remain in full force and effect. R:lsmithb\Pela\03-04 Amendment.dot 02/19/2004 IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed the day and year first above written. CITY OF TEMECULA BY: Chuck Washington, CSD President ATTEST: BY: Susan W. Jones, CIVIC, City Clerk Approved As to Form: Peter M. Thorson, City Attorney CONSULTANT PELA, A Landscape Architectural Firm 637 Arden Drive Encinitas, CA 92024 (760) 944-8463 BY: w I T[ N l . NAME: Michael G. Elliott TITLE: Landscape Architect, No. 2011 R:/purchasing/agreements.a1Uwin Lmeston.amend Lfieldman 2M 2 ATTACHMENT A Attached hereto and incorporated herein is the additional scope of work and associated cost as provided by the Consultant. R:/purchasing/agreements.all/win hmvestm mend Lfieldman 2002 3 Attachment A January 9, 2004 Ms. Barbara Smith, Management Analyst CITY OF TEMECULA Community Services Department 43200 Business Park Drive Temecula, California 92589-9033 RE: City of Temecula, Community Services Department Landscape Plan Check & Inspection Services Dear Barbara, I have reviewed the status of my contract with the Community Services Department. The present contract allows for fees of $60,000.00. Through a 6 month period, or half of the contract (July,;- December), I have invoiced for a total of $35,790.00. It was my thought that the work load would lessen however it does not appear to be slowing down. With many areas in design and under construction (Harveston, Crowne Hill, Wolf Creek), and City infill projects (medians, parkways) the work load has exceeded that of past years. In addition, many of the project inspections are being doubled due to the fact that the developers are breaking single projects up into multiple phases. Based on the current work load and what I predict for the remainder of the contract term, I estimate that the average monthly invoice will remain the same as for the first 6 month period. I recommend that the current contract fees be increased by approximately $12,000.00 to cover potential future costs. Should you have any questions or need additional information, please feel free to contact me. Sincerely, PELA IVt�:�.-� tic EIU. Michael G. Elliott, Landscape Architect, No. 2011 c:\City of Temecula Plan Checks\TCSD Plan Checks\ Additional Fees 637 Arden Drive . Encinitas . Caltfomia e 92024 . (760) 944-8463 ITEM 3 APPROVAL CITY ATTORNEY DIRECTOR OF FINANCEv CITY MANAGER CITY OF TEMECULA AGENDA REPORT TO: Board of Directors FROM: Herman D. Parker, Director of Community Service c DATE: March 23, 2004 SUBJECT: Facility, Restroom and Picnic Shelter Janitorial Maintenance Services. PREPARED BY: Kevin T. Harrington, Maintenance Superintendent RECOMMENDATION: The Board of Directors: 1. Award a fifteen (15) month contract to Morris Myers Maintenance to provide facility, park restroom and picnic shelter janitorial maintenance services. Contract term shall commence on April 1, 2004 and continue through June 30, 2005. 2. Authorize the expenditure of funds in the amount of $75,000.00 for the base contract and a contingency of 10% in the amount of $7,500.00 for supplemental services. BACKGROUND: The Temecula Finance Department in cooperation with the Temecula Community Services Department (TCSD) released a Request for Proposal (RFP) for City Restroom Janitorial Service on February 5, 2004 as directed by the Board of Directors. The TCSD received four (4) proposals, which were evaluated to determine qualifications and to assess the competitiveness of their pricing. Morris Myers Maintenance was determined to be the lowest qualified bidder for the required services. The contract will provide janitorial maintenance services for City facilities, park restrooms and designated picnic shelters. This contract will also allow for additional supplemental services, such as, providing janitorial services at special events, detailed cleaning of snack bars and kitchen facilities and the possible addition of new sites. FISCAL IMPACT: The amount of the contract for the remainder of Fiscal Year 2003-04 is $15,000.00 and the amount of the contract for Fiscal Year 2004-05 is $67,500.00. Sufficient funds have been included in the TCSD and Public Works Operating Budgets in account numbers 190- 180-999-5250 and 001-164-603-5250. 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C a a) d fn c (a C � a m o (L 0_ 0_ Y 7 � wm C= E Y m ^ m a 7 0 Y H v� CL CIS C O Y a tLn 'C U d Z 7 0 a)) m (n N N 7 U O m a) m a m m (, N 0_ U 7 `m -:0 2 2 m y -o m m Q m` m G_ -_ E U m ,ye o c o a) m �' 0 3 = o '6 > > (7 m 5 - 3 _ > > `3 a` )) as E�m�mrc�=EEEa2)cu�3EEm Q Eccmm3mrnd m m w m m Y o a) m= a) a) a) m m m m a) 7 m m a) m m m .2 aEi U) d � (q Z Y d CO H H F- CL U H F- (A (n CC 2 0_ U O_ F— F (A CITY OF TEMECULA 'TEMECULA COMMUNITY SERVICES DISTRICT CONTRACT AGREEMENT FOR FACILITY, RESTROOM AND PICNIC SHELTER JANITORIAL MAINTENANCE SERVICES THIS MAINTENANCE CONTRACT, made and entered into as of March 23, 2004, by and between the City of Temecula Community Services District, a municipal corporation ("City"), and Morris Myers Maintenance ("Contractor"). In consideration of the mutual covenants and conditions set forth herein, the parties agree as follows: 1. TERM. This Agreement shall commence on April 1, 2004 and shall remain and continue in effect until June 30, 2005 unless sooner terminated pursuant to the provisions of this Agreement. The City reserves the option to extend the Agreement under the same terms and conditions for two (2) additional one-year terms per the attached pricing schedule in Exhibit B. 2. SCOPE OF WORK. Contractor shall perform all of the work described in the Scope of Work, attached hereto and incorporated herein as Exhibit A. ("Work") and shall provide and furnish all the labor, materials, necessary tools, expendable equipment, and all utility and transportation services required for the Work. All of said Work to be performed and materials to be furnished for the Work shall be in strict accordance with the specifications set forth in the Scope of Work. 3. PAYMENT. The City agrees to pay Contractor monthly, in accordance with the payment rates and schedules and terms as set forth in Exhibit B, attached hereto and incorporated herein by this reference as though set forth in full, based upon actual time spent on the above tasks. This amount shall not exceed Seventy Five Thousand Dollars ($75,000.00) for Restroom and Picnic Shelter Janitorial Maintenance Services and Seven Thousand and Five Hundred Dollars ($7,500.00) for Additional Service Items, for the total term of the Agreement unless additional payment or change order is approved as provided in this Agreement. a. Contractorshall submit invoices monthlyfor actual services performed detailing the work performed in a form acceptable to the Director of Finance. Invoices shall be submitted on or about the first business day of each month, for services provided in the previous month. Payment shall be made within thirty (30) days of receipt of each invoice as to all nondisputed fees. If the City disputes any of contractor's fees it shall give written notice to Contractor within 30 days of receipt of invoice of any disputed fees set forth on the invoice. 4. CHANGE ORDERS. The City Manager may approve additional payment not to exceed 10% of the Agreement, but in no event shall such sum exceed twenty-five thousand dollars ($25,000.00). Change orders exceeding these limits shall be approved by the Board of Directors. 5. PERFORMANCE. Contractor shall at all times faithfully, competently and to the best of his or her ability, experience, and talent, perform all tasks described herein. Contractor shall employ, at a minimum, generally accepted standards and practices utilized by persons engaged in providing similar services as are required of Contractor hereunder in meeting its obligations under this Agreement. 6. CITY APPROVAL. All labor, materials, tools, equipment, and services shall be furnished and work performed and completed subject to the approval of the City or its authorized representatives. 7. WAIVER OF CLAIMS. On or before making final request for payment under Paragraph 3., above, Contractor shall submit to City, in writing, all claims for compensation under or arising out of this contract; the acceptance by Contractor of the final payment shall constitute a waiver of all claims against the City under or arising out of this Contract except those previously made in writing and request for payment. Contractor shall be required to execute an affidavit, release and indemnify agreement with each claim for payment. 8. SUSPENSION OR TERMINATION OF AGREEMENT WITHOUT CAUSE. a. The City may at any time, for any reason, with or without cause, suspend or terminate this Agreement, or any portion hereof, by serving upon the Contractor at least ten (10) days prior written notice. Upon receipt of said notice, the Contractor shall immediately cease all work under this Agreement, unless the notice provides otherwise. If the City suspends or terminates a portion of this Agreement such suspension or termination shall not make void or invalidate the remainder of this Agreement. b. In the event this Agreement is terminated pursuant to this Section, the City shall pay to Contractorthe actual value of the work performed up to the time of termination, provided that the work performed is of value to the City. Upon termination of the Agreement pursuant to this Section, the Contractor will submit an invoice to the City pursuant to Section 3. 9. DEFAULT OF CONTRACTOR. a. The Contractor's failure to complywith the provisions of this Agreement shall constitute a default. In the event that Contractor is in default for cause under the terms of this Agreement, the City shall have no obligation or duty to continue compensating Contractor for any work performed after the date of default and can terminate this Agreement immediately by written notice to the Contractor. If such failure by the Contractor to make progress in the performance of work hereunder arises out of causes beyond the Contractor's control, and withoutfault or negligence of the Contractor, it shall not be considered a default. b. If the City Manager or his delegate determines that the Contractor is in default in the performance of any of the terms or conditions of this Agreement, it shall serve the Contractor with written notice of the default. The Contractor shall have (10) days after service upon it of said notice in which to cure the default by rendering a satisfactory performance. In the event that the Contractor fails to cure its default within such period of time, the City shall have the right, notwithstanding any other provision of this Agreement, to terminate this Agreement without further notice and without prejudice to any other remedy to which it may be entitled at law, in equity or under this Agreement. 10. INDEMNIFICATION. The Contractor agrees to defend, indemnify, protect and hold harmless the City, its officers, officials, employees and volunteers from and against any and all claims, demands, losses, defense costs or expenses, or liability of any kind or nature which the City, its officers, agents and employees may sustain or incur or which may be imposed upon them for injury to or death of persons, or damage to property arising out of Contractor's negligent orwrongful acts or omissions in performing or failing to perform under the terms of this Agreement, excepting only liability arising out of the sole negligence of the City. 11. LIABILITY INSURANCE. Contractor shall procure and maintain for the duration of the contract insurance against claims for injuries to persons or damages to property which may arise from or in connection with the performance of the work hereunder by the Contractor, its agents, representatives, or employees. a. Minimum Scope of Insurance. Coverage shall be at least as broad as: (1) Insurance Services Office Commercial General Liability coverage (occurrence form CG 0001). (2) Insurance Services Office form number CA 0001 (Ed. 1/87) covering Automobile Liability, code 1 (any auto). (3) Worker's Compensation insurance as required by the State of California and Employer's Liability Insurance. Minimum Limits of Insurance. Contractor shall maintain limits no less than: (1) General Liability: $1,000,000 per occurrence for bodily injury, personal injury and property damage. If Commercial General Liability Insurance or other form with a general aggregate limit is used, either the general aggregate limit shall apply separately to this project/location or the general aggregate limit shall be twice the required occurrence limit. (2) Automobile Liability: $1,000,000 per accident for bodily injury and property damage. (3) Employer's Liability: $1,000,000 per accident for bodily injury or disease. C. Acceptability of Insurers. Insurance is to be placed with insurers with a current A.M. Best's rating of no less than A:VII, unless otherwise acceptable to the City. d. Verification of Coverage. Contractor shall furnish the City with original endorsements effecting coverage required bythis clause. The endorsements are to be signed bya person authorized by that insurer to bind coverage on its behalf. All endorsements are to be received and approved by the City before work commences. e. Contractor, by executing this Agreement, hereby certifies: "I am aware of the provision of Section 3700 of the Labor Code which requires every employer to be insured against liability for Workman's Compensation or undertake self-insurance in accordance with the provisions of that Code, and I will comply with such provisions before commencing the performance of the work of this Contract." 12. TIME OF: THE ESSENCE. Time is of the essence in this Contract. 13. INDEPENDENT CONTRACTOR. Contractor is and shall at all times remain as to the City a wholly independent contractor. The personnel performing the services under this Agreement on behalf of Contractor shall at all times be under Contractor's exclusive direction and control. Neither the City nor any of its officers, employees or agents shall have control over the conduct of Contractor or any of Contractor's officers, employees or agents, except as set forth in this Agreement. Contractor shall not at any time or in any manner represent that it or any of its officers, employees or agents are in any manner officers, employees or agents of the City. Contractor shall not incur or have the power to incur any debt, obligation or liability whatever against the City, or bind City in any manner. a. No employee benefits shall be available to Contractor in connection with the performance of this Agreement. Except for the fees paid to Contractor as provided in the Agreement, the City shall not pay salaries, wages, or other compensation to Contractor for performing services hereunder for City. City shall not be liable for compensation or indemnification to Contractor for injury or sickness arising out of performing services hereunder. 14. LEGAL RESPONSIBILITIES. The Contractor shall keep itself informed of State and Federal laws and regulations which in any manner affect those employed by it or in any way affect the performance of its service pursuant to this Agreement. The Contractor shall at all times observe and comply with all such laws and regulations. The City, and its officers and employees, shall not be liable at law or in equity occasioned by failure of the Contractor to comply with this section. 15. CONTRACTOR'S INDEPENDENT INVESTIGATION. No plea of ignorance of conditions that exist or that may hereafter exist or of conditions of difficulties that may be encountered in the execution of the work under this Contract, as a result of failure to make the necessary independent examinations and investigations, and no plea of reliance on initial investigations or reports prepared by the City for purposes of letting this Contract out to proposal will be accepted as an excuse for any failure or omission on the part of the Contractor to fulfill in every detail all requirements of this Contract. Nor will such reasons be accepted as a basis for any claims whatsoever for extra compensation or for an extension of time. 16. CONTRACTOR'S AFFIDAVIT. After the completion of the Work contemplated by this Contract, Contractor shall file with the City Manager his affidavit stating that all workmen and persons employed, all firms supplying materials, and all subcontractors on the Work have been paid in full, and that there are no claims outstanding against the project for either labor or materials, except certain items, if any, to be set forth in an affidavit covering disputed claims or items in connection with a Stop Notice which has been filed under the provisions of the laws of the State of California. 17. PROHIBITED INTEREST. No member, officer, or employee of the City or of a local public body shall have any interest, direct or indirect, in the contract of the proceeds thereof during his/her tenure or for one year thereafter. Furthermore, the contractor covenants and agrees to their knowledge that no board member, officer or employee of the City has any interest, whether contractual, non -contractual, financial or otherwise, in this transaction, or in the business of the contracting party other than the City, and that if any such interest comes to the knowledge of either party at any time, a full and complete disclosure of all such information will be made, in writing, to the other party or parties, even if such interest would not be considered a conflict of interest under Article 4 (commencing with Section 1090) or Article 4.6 (commencing with Section 1220) of Division 4 of Title I of the Government Code of the State of California. 18. ENTIRE AGREEMENT. This Agreement contains the entire understanding between the parties relating to the obligations of the parties described in this Agreement. All prior or contemporaneous agreements, understandings, representations and statements, oral or written, are merged into this Agreement and shall be of no further force or effect. Each party is entering into this Agreement based solely upon the representations set forth herein and upon each party's own independent investigation of any and all facts such party deems material. 19. BOOKS AND RECORDS. Contractor's books, records, and plans or such part thereof as may be engaged in the performance of this Contract, shall at all reasonable times be subject to inspection and audit by any authorized representative of the City. 20. UTILITY LOCATION. The City acknowledges its responsibilities with respect to locating utility facilities pursuant to California Government Code Section 4215. 21. REGIONAL NOTIFICATION CENTERS. Contractor agrees to contact the appropriate regional notification center in accordance with Government Code Section 4215. 22. DISCRIMINATION. Contractor represents that it has not, and agrees that it will not, discriminate in its employment practices on the basis of race, creed, religion, national origin, color, sex, age, or handicap. 23. WRITTEN NOTICE. Any notices which either party may desire to give to the other party under this Agreement must be in writing and may be given either by (i) personal service, (ii) delivery by a reputable document delivery service, such as but not limited to, Federal Express, that provides a receipt showing date and time of delivery, or (iii) mailing in the United States Mail, certified mail, postage prepaid, return receipt requested, addressed to the address of the party as set forth below or at amr other address as that parry may later designate by Notice: To City: Temecula Community Services District 43200 Business Park Drive Temecula, California 92590 Attention: Director of Community Services To Contractor: Morris Myers Maintenance 31171 Corte Alhambra Drive Temecula, California 92592 24. ASSIGNMENT. The Contractor shall not assign the performance of this Agreement, nor any part thereof, nor any monies due hereunder, without priorwritten consent of the City. 25. LICENSES. At all times during the term of this Agreement, Contractor shall have in full force and effect, all licenses required of it by law for the performance of the services described in this Agreement. 26. GOVERNING LAW. The City and Contractor understand and agree that the laws of the State of California shall govern the rights, obligations, duties and liabilities of the parties to this Agreement and also govern the interpretation of this Agreement. Any litigation concerning this Agreement shall take place in the municipal, superior, or federal City court with jurisdiction over the City of Temecula. 27. ENTIRE AGREEMENT. This Agreement contains the entire understanding between the parties relating to the obligations of the parties described in this Agreement. All prior or contemporaneous agreements, understandings, representations and statements, oral or written, are merged into this Agreement and shall be of no further force or effect. Each party is entering into this Agreement based solely upon the representations set forth herein and upon each party's own independent investigation of any and all facts such party deems material. 28. AUTHORITY TO EXECUTE THIS AGREEMENT. The person or persons executing this Agreement on behalf of Contractor warrants and represents that he or she has the authority to execute this Agreement on behalf of the Contractor and has the authority to bind Contractor to the performance of its obligations hereunder. IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed the day and year first above: written. CITY OF TEMECULA TEMECUAL COMMUNITY SERVICES DISTRICT BY: Chuck Washington, President Attest: Susan W. Jones, CMC, City Clerk Approved As to Form: Peter M. Thorson, City Attorney CONTRACTOR: MORRIS MYERS MAINTENANCE By: Name: Morris Myers Title: Owner M Title: (Two Signatures Required for Corporations) CITY OF TEMECULA CITY RESTROOM JANITORIAL SERVICES SPECIFICATIONS/SCOPE OF WORK EXHIBIT "A" SCOPE OF WORK * Restrooms are serviced daily, 7 days a week, 365 days a year (including all holidays). * Lock all facilities between 11:00 PM —12:00 AM * Clean and stock all facilities between the hours of 11:OOPM and 6:OOAM. * Record and submit daily maintenance activities, vandalism, and graffiti on Restroom Maintenance Checklist (Exhibit C) form to the City's Maintenance Supervisor or other designated person. Keep and provide records as required by City representative. * Provide all necessary equipment, tools, chemicals, supplies, etc. necessary to perform specified work. * City to provide all paper products (toilet paper, seat covers, paper towels). Submit request for products weekly. * Perform all activities in a safe manner per Cal OSHA's requirements, utilizing all personal safety items required to prevent accidents, illness or injury to maintenance personnel. SPECIFICATIONS FOR CLEANING AND STOCKING FACILITY * Sweep restrooms and remove litter from interior and exterior of building (6' walkway at restroom entrance). * Empty interior trash containers and replace liners (washout containers and clean receptacles). * Scrub and sanitize toilets, lavatories and floor/wall areas adjacent and/or below fixtures. * Wipe down all fixtures, removing water, dirt, stains and any other incongruous substance. * Remove dirt, stains, or other debris on walls, ceilings, and light fixtures. ** Wash (hose out) floors. Squeegee excess water to floor drains. Remove any paper or other trash accumulated from this procedure. * Stock all toilet paper, or other paper products. Fill all dispensers daily. * Record on report form any graffiti. *** Wash floors and walls, using a pressure washer rated at a minimum of 2,200 psi. Use cleaning and disinfectant chemicals to remove odors. **** Picnic shelters at various parks as indicated in "Pricing Sheet" shall be cleaned Friday and Saturday nights and the following holidays: Memorial Day, Independence Day (July 4th), and Labor Day. Picnic tables and the concrete area under picnic tables will be hosed and washed, trash removed, trash cans emptied attor near shelter, and any signs or party streamers removed. FREQUENCY: * Items to be performed daily. ** Items to be performed Mondays and Fridays. *** Items to be performed monthly. **** Items to be performed Friday and Saturday and Memorial Day, Independence Day (July 4th), and Labor Day. NOTE: The specifications are minimum requirements for the maintenance of City restroom facilities. The restrooms shall be maintained in a neat, clean, and sanitary condition on a daily basis. Some situations may require additional work to be performed to insure the health and safety of the public. No additional compensation will be given for such work. No unsafe condition shall be left without notification of City's authorized representative. R:VJARRINGKWGENDA.RPTCC Moms Myers Janitorial Contoact.doc 6"' Street Parking Lot Restroom EXHIBIT B CITY OF TEMECULA PAYMENT RATES AND SCHEDULE PRICING SHEET 41970 Moreno Road 41952 Sixth Street 10.00 10.00 Rancho California Sports Park (Rancho Vista field) 30875 Rancho Vista Road $210.00 $2,520.00 Skate Park Restroom (At Rancho California Sports Park) 42569 Margarita Road $210.00 $2,520.00 North/South Restroom (At Rancho California Sports Park) 42775 Margarita Road $210.00 $2,520.00 Kent Hintergardt Memorial Park 31465 Via Cordoba $210.00 $2,520.00 Paloma Del Sol Park 32099 De Portola Road $210.00 $2,520.00 Butterfield Stage Park 33654 De Portola Road $210.00 $2,520.00 Temeku Hills Park (Playground restroom) 31367 La Serena $210.00 $2,520.00 Temeku Hills Park (Snack bar restroom) 31367 La Serena $210.00 $2,520.00 Temecula Duck Pond 28250 Ynez Road $210.00 $2,520.00 Winchester Creek Park 39950 Margarita Road $210.00 $2,520.00 Margarita Community Park 29119 Margarita Road $210.00 $2,520.00 Meadows Park 43110 Meadows Parkway $210.00 $2,520.00 Pauba Ridge Park 33405 Pauba Road $210.00 $2,520.00 Crowne Hill Park 33203 Old Kent Road $210.00 $2,520.00 Temecula Elementary School Pool Restroom 41951 Moraga Road $210.00 $2,520.00 Temecula Valley High School (Tennis courts) 31555 Rancho Vista Road $210.00 $2,520.00 RAHARRINGKWGENDA.RMCC Mortis Myers lanimrial Conmaa.dw EXHIBIT B Continued Sam Hicks Monument Park (1 Shelter) 41970 Moreno Road $43.75 $525.00 Winchester Creek Park (2 Shelters) 39950 Margarita Road $87.50 $1,050.00 Rancho California Sports Park (1 Shelter) 41569 Margarita Road $43.75 $525.00 Meadows Park (2 Shelters) 43110 Meadows Parkway $87.50 $1,050.00 Pauba Ridge Park (2 Shelters) 33405 Pauba Road $87.50 $1,050.00 Crown Hill Park (1 Shelter) 33203 Old Kent Road $43.75 $525.00 Pala Community Park (3 Shelters) 44900 Temecula Lane $131.25 $1,575.00 Margarita Community Park (2 Shelters) 29119 Margarita Road $87.50 $1,050.00 Temecula Duck Pond (1 Shelter) 28250 Rancho California Road $43.75 $525.00 La Serena 75 e Tj f ll9 D m-�lA� CUtIY�s r M: � aSwLjt ADDITIONAL SERVICE ITEMS d pus Maintain an additional park restroom, which will May be added to contract as new include men and women areas, totaling facilities are constructed. More then approximately 500 s.f. to 900s.f. one restroom building may be added $210.00 $2,520.00 during contract term. Maintain per above Specifications/Scope of Work, Exhibit A above. Provide Supplemental Restroom Maintenance Provide Staff to clean and stock park Services for Special Events. restroom facility (both men and women restrooms) hourly rate. Per Exhibit "A" $10.50 Per Daily Requirements. Hr. Provide General Janitorial Maintenance Provide Specified general janitorial Services maintenance services, such as cleaning office areas, kitchens, office $10.50 Per or recreation building restrooms, Hr. hallways, multipurpose rooms, etc. RAHARRJNGKWGENDA.RPTCC Mortis Myers Janitorial Conmadoc EXHIBIT C Temecula Community Services Department RESTROOM MAINTENANCE CHECKLIST Location 1) Sweep RR. Remove litter int & ext of bldg (walkways). 2) Empty interior trash. Clean containers or receptacles. 3) Scrub and sanitize toilets, lavatories & floors. 4) Wipe down fixtures. Remove water, dirt, and stains. 5) Wash (hose out) floors. Squeegee water to floor drains. 6) Remove dirt, stains, and other debris on walls, ceilings, and light fixtures. 7) Stock all toilet paper and other paper products. Fill dispensers daily. 8) Pressure wash floors and walls SUPPLIES NEEDED: GRAFFITIIVANDALISM: SIGNATURE: PRINT NAME: for week of R:WARRINWAGENDA.RPTCC Mortis Myers Janimnal Contr ctdoc TCSD DEPARTMENTAL REPORT CITY ATTORNEY DIRECTOR OF FINANCE CITY MANAGER CITY OF TEMECULA AGENDA REPORT TO: Board of Directors FROM: Herman D. Parker, Director of Community Servic 4Q DATE: March 23, 2004 SUBJECT: Departmental Report PREPARED BY: Gail L. Zigler, Administrative Secretary Serena Hills Park is located in a 220 residential home development located off La Serena Road and Butterfield Stage Road. The developer was conditioned to construct a 3.15 acre park site, which is currently located on La Serena Road and Walcott Lane. The park site will include age - appropriate play areas, picnic shelter, parking lot, benches, tables, walkways and open turf area. Serena Hills Park is nearing the end of the maintenance period. A park dedication has been scheduled on March 24, 2004. Pauba Ridge Park is located in the Crowne Hill development, a large residential development on the eastern portion of the City. The developer was conditioned to construct this 5.2 acre site, which is located on the corner of Pauba Road and Via Del Monte. The park site will include age - appropriate play areas, half court basketball, picnic shelter, restroom, parking lot, benches, tables, walkways and open turf area. Pauba Ridge Park is nearing the end of the maintenance period. A dedication has been scheduled on March 24, 2004. Harveston Community Park is located in the Harveston Development, a large Specific Plan development in the northern part of the City east of Interstate 15. The park site will include two dedicated full size lighted soccer fields; 2 lighted ball field with 90' bases; age appropriate play areas; a group picnic area; community building; restroom/concession/maintenance building; parking with approximately 300 spaces; benches; tables; drinking fountains and walkways. This park site is currently under construction. RHA Landscape Architects is preparing the construction documents for the improvements to Vail Ranch Park Site "C" Pablo Apis Park adjacent to Pauba Elementary School. This project is identified in this year's CIP. The new amenities will include a tot lot, picnic shelter, tables, benches and walkways. Staff anticipates releasing this project for formal public bid in the next two months. The conceptual Master Plan for the Wolf Creek Sports Complex is complete. The 43 acre park will offer parking, restroom/concession buildings, maintenance building, four lighted basketball courts, RAZIGLERG VCDEPTRPI10304.doc four lighted soccer and four lighted softball/baseball fields, tot play equipment, picnic areas and walkways. This project is currently in third plan check submittal. Staff anticipates this project will go out to bid in late April. On October 28, 2003, the City of Temecula was awarded the library grant application in the amount of $8,500,000. A kick-off meeting has been scheduled with the State and City staff. This project is currently in the plan check and development process. Construction of the tenant improvements (TI's) at the Children's Museum are complete. Sparks Exhibits and Environments is currently constructing the exhibits. Staff anticipates this facilitywill be opened to the pubic sometime in early summer. The Development Services Division continues to participate in the development review for projects within the City including Wolf Creek, Roripaugh, Villages of Old Town and Harveston, as well as overseeing the development of parks and recreation facilities, and the contract for refuse and recycling, cable television services and assessment administration. The Maintenance Division continues to oversee the maintenance of all City parks and facilities, and assist in all aspects of Citywide special events. The Recreation Division :staff is busy taking enrollment on the many classes and activities offered throughout the winter/spring. In addition, staff is planning the annual Spring Egg Hunt event. R: \ZIGLERG\XDEPTRPT\0304. doc REDEVELOPMENT AGENCY ITEM 1 MINUTES OF A REGULAR MEETING OF THE TEMECULA REDEVELOPMENT AGENCY MARCH 16, 2004 A regular meeting of the City of Temecula Redevelopment Agency was called to order at 7:40 P.M., in the City Council Chambers, 43200 Business Park Drive, Temecula. ROLL CALL PRESENT: 5 AGENCY MEMBERS: Naggar, Roberts, Stone, Washington, and Comerchero ABSENT: 0 AGENCY MEMBERS: None Also present were Executive Director Nelson, City Attorney Thorson, and City Clerk Jones. PUBLIC COMMENTS No input. CONSENT CALENDAR Minutes RECOMMENDATION: 1.1 Approve the minutes of February 24, 2004. MOTION: Agency Member Stone moved to approve Consent Calendar Item No. 1. The motion was seconded by Agency Member Nagger and voice vote unanimous approval. Referencing the City's earlier approval of the purchase of one acre land in Old town along with previously approved purchases and previously owned land, Mayor Pro Tern Comerchero advised that the City owns approximately 4.3 acres in the vicinity of Main Street and Mercedes Street. Commenting the City's choice to not publicly express its intent with regard to the acquisition of these properties, Mr. Comerchero stated that publicizing the intent to acquire this property could have resulted in the City paying higher prices. With the City owning this property, Mr. Comerchero noted that the process may begin of deciding what types of projects may be the most feasible for this property, the City, and Old Town, commenting on a Civic Center, other public buildings, public plaza, or possibly other uses that have not yet been explored. Mr. Comerchero requested that staff develop a list of options that may be suitable for this property, noting that the preservation of the Escalier House and Barn be explored whether it be on site or off site and that the Historical Society be involved with in that process. In response to Chairman Comerchero, Executive Director Nelson advised that staff would forward to the City Council for consideration an item within the next 45 to 60 days. R: Winutes. rda\031604 JOINT PUBLIC HEARING WITH THE CITY COUNCIL AND THE REDEVELOPMENT AGENCY RECOMMENDATION: 2.1 That the City Council adopt a resolution entitled: RESOLUTION NO. 04-30 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TEMECULA CERTIFYING THE FINAL ENVIRONMENTAL IMPACT REPORT PREPARED FOR THE TEMECULA EDUCATIONAL COMPLEX PROJECT, THE DISPOSITION AND DEVELOPMENT AGREEMENT BETWEEN THE AGENCY AND AGK GROUP, LLC, FOR THE DEVELOPMENT OF THE TEMECULA EDUCATIONAL COMPLEX, AND RELATED ACTIONS, AND ADOPTING FINDINGS PURSUANT TO THE CALIFORNIA ENVIRONMENTAL QUALITY ACT, APPROVING A STATEMENT OF OVERRIDING CONSIDERATIONS, AND APPROVING A MITIGATION MONITORING AND REPORTING PROGRAM IN CONNECTION THEREWITH FOR THE TEMECULA EDUCATIONAL COMPLEX TO BE DEVELOPED ON APPROXIMATELY 31.1 ACRES OF PROPERTY LOCATED AT THE NORTHWESTERN CORNERS OF DIAZ ROAD AND DENDY LANE 2.2 That the City Council adopt a resolution entitled: RESOLUTION NO. 04-31 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TEMECULA APPROVING A DISPOSITION AND DEVELOPMENT AGREEMENT BETWEEN THE REDEVELOPMENT AGENCY OF THE CITY OF TEMECULA AND AGK GROUP, LLC, FOR THE TEMECULA EDUCATION COMPLEX 2.3 That the Redevelopment Agency adopt a resolution entitled: RESOLUTION NO. RDA 04-05 A RESOLUTION OF THE REDEVELOPMENT AGENCY OF THE CITY OF TEMECULA APPROVING A DISPOSITION AND DEVELOPMENT AGREEMENT BETWEEN THE REDEVELOPMENT AGENCY OF THE CITY OF TEMECULA AND AGIK GROUP, LLC, FOR THE TEMECULA EDUCATIONAL COMPLEX Director of Housing and Redevelopment Meyer reviewed the staff report (of record). RAMinutes. rda\031604 Thanking the City Council, City Manager Nelson, Assistant City Manager O'Grady, and the citizens for their support, cooperation, and vision, Mr. A.G. Kading commented on prospective Universities involved with this project. By way of overheads, Mr. Gary Wiggles, architect for the project, shared the site plan of the proposed facility, commenting on the following: • Needs of each educational partner • Synergy of entire: site o One -stop shop uses for students • Retail • Restaurants • Day care • Dry cleaning, etc. • Adequate and safe parking • Research and development building • Conference Center Mr. Dennis Frank, 37870 Spring Valley Road, representing the Economic Development Corporation of Southwest Riverside County as President, relayed the Corporation's support of the project, commenting on the various uses included in the proposed project. Mr. David Rosenthal, 41960 California Oaks Road, Murrieta, personally and as past President of the Southwest Riverside Manufacturers Council, spoke in support of this project. Echoing the previous comments of support, Ms. addressed the benefits of such a complex and education facility. Joan Sparkman, 40218 Colony Drive, Murrieta, as well recommended support of this higher - Commenting on the innovativeness of this plan, joining public and private entrepreneurs in an effort to create this new model for higher education, Mayor Pro Tern Comerchero relayed his strong support of this project. Mr. Comerchero commended the efforts of Mr. Kading and his team, Mr. Frank, Mr. Rosenthal, and Ms. Sparkman. Delighted with the business the project will bring to the City, Councilman Roberts echoed support for this project. Addressing the benefits this project will have to the community, Councilman Washington addressed the reduction in traffic flow by 33% as a result of zoning and thanked Ms. Sparkman, Mr. Frank, Mr. Rosenthal, and Mr. Kading for their associated efforts. Echoing the sentiments of support, Councilman Stone viewed the proposed project as a strong attraction for future businesses to the City and as well relayed his appreciation to Ms. Sparkman and Mr. Kading. Further elaborating on the creativity of this project, Mayor Naggar addressed the lack of State funding for the building of colleges and, therefore, commented on the City's need to take such independent steps. Mr. Naggar advised that Murrieta Mayor Pro Tern Seyarto and Councilman McAllister relayed the support of the City of Murrieta with regard to this project. MOTION: Agency Member Comerchero moved to approve this item. The motion was seconded by Agency Member Washington and roll call vote reflected unanimous approval. R AMinutes. rda\031604 EXECUTIVE DIRECTOR'S REPORT Sharing with the public previously considered project for this particular site, Executive Director Nelson relayed his delight with the proposed project; noted that this facility will benefit this community for many years; and thanked the City Council, Mr. Kading, Mr. Wiggle, all partnerships, the college support, Director of Housing and Redevelopment Meyer, and Assistant City Manager O'Grady for their associated efforts and support. AGENCY MEMBERS' REPORTS No comments. ADJOURNMENT At 8:18 P.M., the Temecula Redevelopment Agency meeting was formally adjourned to Tuesday, March, 2004 in the City Council Chambers, 43200 Business Park Drive, Temecula, California. Jeff Comerchero, Chairman ATTEST: Susan W. Jones, CMC City Clerk/Agency Secretary [SEAL] RAM in utes. rda\031604 ITEM 2 APPROVAL CITY ATTORNEY FINANCE OFFICE CITY MANAGER TEMECULA REDEVELOPMENT AGENCY AGENDA REPORT DATE: March 23, 2004 TO: Executive Director/Agency Members FROM: John Meyer, Redevelopment Director SUBJECT: Old Town Property Acquisition Relocation Plan RECOMMENDATION: That the Temecula Redevelopment Agency Board Adopt a Resolution entitled: RESOLUTION NO. RDA 04- A RESOLUTION OF THE REDEVELOPMENT AGENCY OF THE CITY OF TEMECULA APPROVING THE RELOCATION PLAN FOR THE PROPOSED PARKING LOT PROJECT IN OLD TOWN TEMECULA BACKGROUND: The City of Temecula has acquired property for the a potential parking lot in Old Town Temecula. One property located at 41863 Main Street will require the relocation of one tenant occupied single family dwelling. State law requires that a relocation plan be adopted by the City Council prior to displacement of this household and that relocation advisory assistance and relocation payments be made to the affected household. A professional relocation firm, Overland Pacific & Cutler, Inc. has been retained to prepare the relocation plan and provide the relocation assistance. Representatives of Overland Pacific & Cutler, Inc. has contacted the affected household and has prepared the required Relocation Plan dated February 2004. The Relocation Plan identifies an amount not to exceed $28,000 which may be required for relocation payments. The amount of this budget actually expended will depend on the circumstances of the relocation. It is expected that actual costs will be less than the budgeted amount. FISCAL IMPACT: The Relocation Plan identifies $28,000 in relocation assistance obligations. These funds were included with the acquisition budget for the Chilcote property. Attachment: Resolution R:\ Relocation\OverlandPacifiemlocation.doc RESOLUTION NO. RDA 04- A RESOLUTION OF THE REDEVELOPMENT AGENCY OF THE CITY OF TEMECULA APPROVING THE RELOCATION PLAN FOR THE OLD TOWN PARKING LOT PROJECT LOCATED IN OLD TOWN TEMECULA THE REDEVELOPMENT AGENCY OF THE CITY OF TEMECULA DOES HEREBY RESOLVE AS FOLLOWS: WHEREAS, the Temecula Redevelopment Agency (the Agency) seeks to carry out the Old Town Parking Lot Project in its Redevelopment area; and WHEREAS, the Agency wishes to comply with State law regarding relocation of a household displaced by the Project. Section 1. The Agency has considered all of the evidence submitted into the record on this matter which includes, but is not limited to: A. The Relocation plan for the Old Town Parking Lot Project. B. Written Staff Report of March 23, 2004. C. Testimony received at Agency hearing on this matter. Section 2. Based upon the foregoing evidence, the Agency finds that: A. The Relocation Plan contains all of the elements required by Chapter 6, Subchapter 1- Relocation Assistance and Real Property Acquisition Guidelines, Title 25, California Code of Regulations, Section 6000 et seq., an all other applicable laws. B. The Agency submitted copies of the Relocation Plan for review by the Department of Housing and Community Development at least thirty (30) days prior to Board approval of the Relocation Plan. The Agency also notified all members of the affected household included in the Plan that it was available for review. C. Copies of the Relocation Plan were available to the public upon request. D. The Agency complied with the notice requirements of Chapter 6, Subchapter 1 — Relocation Assistance and Real Property Acquisition Guidelines, Title 25, California Code of Regulations, Section 6000 et seq. Section 3. In view of all of the evidence and based upon the foregoing finding, the Agency concludes that: the Relocation Plan conforms with Chapter 6, Subchapter 1 — Relocation Assistance and Real property Acquisition Guidelines, Title 25, California Code of Regulations, Section 6000 et seq. Section 4. In view of all the evidence, and based upon the foregoing findings and conclusions, the City of Temecula Redevelopment Agency does hereby resolve as follows: R:�RelocationkRELOCATIONReso.doc A. That under the authority of California Health and Safety Code Section 33411, the Relocation Plan is hereby approved, as amended at the time of its adoption. Section 5. The Secretary shall certify the adoption of this Resolution. R:\Relocation\RELOCATIONReso.doc PASSED, APPROVED AND ADOPTED, by the Board of Directors of the Temecula Redevelopment Agency this 23rd day of March, 2004 Jeff Comerchero, Chairperson ATTEST: Susan W. Jones, CMC City Clerk/Agency Secretary [SEAL] STATE OF CALIFORNIA) COUNTY OF RIVERSIDE) ss CITY OF TEMECULA) I, Susan W. Jones, CMC, Secretary of the Temecula Redevelopment Agency, do hereby certify that the foregoing Resolution No. RDA 04_ was duly and regularly adopted by the Board of Directors of the Temecula Redevelopment Agency at a regular meeting thereof held on the 23rd day of March, 2004 by the following vote: AYES: AGENCY MEMBERS: NOES: AGENCY MEMBERS: ABSENT: AGENCY MEMBERS: Susan W. Jones, CMC City Clerk/Agency Secretary R-\Relo ation\RELOCATIONReso.dw RDA DEPARTMENTAL REPORT APPROVAL CITY ATTORNEY FINANCE DIRECTOR CITY MANAGER TEMECULA REDEVELOPMENT AGENCY AGENDA REPORT TO: Executive Director/Redevelopment Agency Members FROM: John Meyer, Redevelopment Director �(I( DATE: March 23, 2004 [� SUBJECT: Monthly Departmental Report Attached for your information is the monthly report as of March 16, 2004 for the Redevelopment Department. First Time Homebuvers Program Funding in the amount of $100,000 is available for FY 03 —04, with $24,000 funded to date. Residential Improvement Programs The program budget for FY 03/04 is $250,000, with $55,800 funded on 14 units. Affordable Housing The Cottages of Old Town project consists of 14 new single-family detached homes and 3 rehabilitated single-family homes located on Sixth Street. The Groundbreaking ceremony was held on February 18, 21003. The 17 families have been selected and are in the process of qualifying for their home mortgages. The project will be completed in March 2004. Habitat for Humanity Council entered into a Disposition and Development Agreement (DDA) with Habitat for Humanity on February 11, 2003 to develop a home -ownership project within the Pujol Neighborhood. The project located on the northwest corner of Pujol and First Streets, will consist of 6 new single-family detached homes. The total project site is approximately 37,000 square feet with approximate lot sizes of 5,000. The houses are arranged along Pujol Street and a private lane. The groundbreaking was held on July 26, 2003. The tentative map is scheduled to be heard by the Planning Commission on February 18, 2004. RASYERSKNA0NTHLLYVnarchC4.doc 1 Senior Housin Council entered into a Disposition and Development Agreement (DDA) on January 14, 2003 with Community for Better Housing (CBH) for a 66 unit affordable senior housing project on Pujol Street. The project will be two-story garden -style apartments and project amenities, which will include a community room, and swimming pool. Construction has begun and the project will be completed in early 2004. Old Town Community Theater The bid opening was held on January 14. Council awarded the construction contract to Tovey/Shultz Construction, Inc. at the February 10, 2004 City Council meeting in the amount of $7,168,000. Construction will begin in March 2004. Baily's Restaurant Council entered into a Disposition and Development Agreement (DDA) with Chris and Kim Baily on March 25, 2003 to develop a restaurant on the property located at Old Town Front and 2nd Street. The building will consist of casual and patio dining on the first floor with a fine dining restaurant on the second floor. The groundbreaking was held November 20, 2003. Campus Proiect The Redevelopment Agency entered into a Disposition and Development Agreement with AGK Group, LLC, on March 16, 2004 to develop, construct and operate an educational facility. The facility will consist of mixed -income apartments, retail facilities, parking and participating college universities. The project should be completed in Fall of 2006. Facade Improvement/Non-Conforming Sign Program The following facade improvement/sign projects are in process or have recently been completed: • Hitching Post - Sign Program • Penfold Building - Sign Program - Completed • Homes Magazine - Sign Program • Mad Madeline's Grill - Painting Exterior — New Signs R1SYERSK\M0NTH LLY4narch()4.doc Old Town Promotionsl'Marketina BLUEGRASS FESTIVAL Beginning in spring 2004, the Agency will also be hosting several special events in Old Town Temecula. The forth annual Bluegrass Festival was held in Old Town Temecula, March 20 & 21. Bluegrass bands from California and Arizona joined in a weekend of picking and fiddle playing from 11 a.m. to 6 p.m. each day. The Old Town Bluegrass Festival offered 12 bands which serenaded over the weekend consisting of traditional Appalachian Bluegrass, fiddlers, and hybridized Country/bluegrass bands. The 2004 festival had a line up of 12 bands over two days. Headlining the music festival was Bluegrass Etc., a nationally known band that performed a show of instrumental expertise, vocal precision and stage personality highlighting the weekend with two performances each day. The group tours more than eighteen countries per year, and performed more that 200 shows annually at festivals and in concert. Additional bands that performed were Silverado Bluegrass Band, Kanes's River, the Witcher Brothers, Lilies of the West, Grateful Dudes, The Andy Rau Band, Suzie Glaze and the Eight -Hand String Band, The Burnett Family Band, and The Lost Canyon Rangers. While there were plenty of areas for jamming and workshops, the Older than Dirt Gang was the official host jam band and had jam sessions on the porch of Mainstreet Sub Station in Old Town. Workshops on the mandolin, fiddle, guitar and banjo were held each day and were also free. A Saturday night jam session was held at Musicians Workshop in Old Town Temecula. A non-profit organization dedicated to giving a performance experience to young musicians, Musicans Workshop offered refreshments for a small fee during the evening jam session. All entertainment was free. The event also included food vendors, craft vendors, children's programs and exhibits. On April 17, 2004, the Agency will sponsor the Old Town Youth Jazz Festival Saturday. The bands will perform in various locations throughout Old Town Temecula and will include local high school, middle school and youth jazz bands. A "People's Choice" award will be given at the conclusions of the daylong musical event. The band receiving the most votes from the public as the best band will receive a scholarship award of $500 cash from the City of Temecula. Musical performances will begin at 10:00 a.m. Saturday and continue until 6 p.m. All entertainment is free to the public. Additional Old Town events will be held to include Western Days, May 17 & 18 and the Street Painting Festival, June 21 & 22. R: \SYE RS K\MONTH LLY\march04.doc :$��� BLUEGRASS p,71 Silverado Rangers, a Dirt, Family Kids Programs, Exhibits anCGood Eatia' * All eoieerts ire -FREE! Saturday 11 a.m. to 7 p.m.* Jam it ■usictaus Workshop Saturday? p.m. - 10 P.m. *Suaday 11 a.m. to 5 P.m. for information call: (90e) 694-6412 or (g0e) 678-1456 www.tsmaculscslifornia.com or www.Mcopolisrecords.com Weekend DRY Camping In Town $10 per night. RSVP 678-0831 COUNTRY PORCH STAGE 3rd and Prom Street SATURDAY 11:00 AM Andy Rau Hand 12:00 Noon TAM ea of the West 1:00 PM Barnette Family 2:00 PM Rena's River 3:00 PM Stiverado 4:00 PM Bluegrass Etc. SUNDAY 11:00 AM Barnette Family 12:00 Noon Andy Ran Band 1:00 PM Witcher Brothers 2:00 PM Shay Pontarelli 2:10 PM Silverado 3:00 PM Bluegrass Etc. 4:00 PM Lilies of the West Texa Lilss Fear ARROWHEAD CREDIT UNION STAGE Prom Street- North of Main SATURDAY 3:00 PM Andy Rau Bend 4:00 PM Witcher Brothers 5:00 PM sil"rado 6:00 PM Base's Wirer 7:00 PM Bluegrass Etc. SUNDAY 4:00 PM Lilies of the West 2:00 PM Andy Rau Band 3:00 PM Haae's River 4:00 PM Sil"rado 5:00 PM Bluegrass Etc. Main Street Sub Station OLD TOWN STAG 6th end Font Street SATURDAY 11:00 AM Lilies of the West 12:00 Noon Lost Canyon Rangers 1:00 PM High Hills 2:00 PM Witcher Brothers 3:00 PM Lost Canyon Rangers 4:00 PM Barnette Family SUNDAY 11:00 AM Lines of the West 12:00 Noon Grateful Dudes 1:00 PM Hane's River 2:00 PM Barnette Family 3:00 PM Witcher Brothers 4:00 PM Grateful Dudes THE COUNTRY Dlemond PORCH THE PRESS EV i EHPRISE eantl a /nWnC tiouthcnt falUamiaS Rrw/x5ncr . r ..,001FOWNB1 IRGRASS 13, � I � /.- I T 1 41 I --� 1H ->N and 21 A11004-�e` RCH 2.0, ,, -faturdai, HirCh'20 - 11 a.m. to 7 P.M. "ImIday, March 21 11a.m. to 5 p.m. -A A , ;or ob % ? Ni �AHelafhm K"fth '0� op �'11;1' B 90% ountain '0�" 94. sonVV -pq 0".thejov'at . I t4 0 fox All el• 0+. . C' ey e%r lFcardslyiienda k'e {martcard 4 Weee PIK " 1� A []-Cootry Porch Stage 12x 16' stage, 24Anch le 9's 20x2q�ban py over stage STREET CLOSED 16 stage, ca Calico CoWe6'Stage-, In Parking Lot with 12x I #,GPY N .1%. V I" ❑V Wild Cactus Stage In Parking Lot with 12x 16 stage, 20x20 canopy ♦ Vendors See Attached ♦FOOD VENDORS Jailhouse Courtyard Jam Sessions and/or workshops EIRVPARKING ft Portapotties ITEM 12 CITY ATTORNEY DIRECTOR OF FI CITY MANAGER CITY OF TEMECULA AGENDA REPORT TO: City Manager/CZrector ou cil FROM: Debbie Llbnosk of Planning DATE: March 23, 2004 SUBJECT: Chaparral Special Study Area — Interim Policy PREPARED BY: David Hogan, Principal Planner RECOMMENDATION: Provide direction on how to address General Plan Land Use and Zone Change requests in the Chaparral Special Study Area. BACKGROUND: In the process of updating its General Plan, the City has had to wait for the County of Riverside to rectify major inconsistencies within its own General Plan. These delays have created application processing challenges for the City. Some of these pressing challenges facing the City are in the Chaparral Area which is located between Pauba and Santiago Roads, and Ynez and Margarita Roads. The Chaparral Special Study Area was first identified in the City's initial General Plan in the early 1990's. The Chaparral Area is characterized by hillsides and dry washes with a varied pattern of development and a wide range of lot sizes. To create a sensitive pattern of development and a land use transition with larger lots to the south, the General Plan established a series of standards for development in this area. The General Plan envisioned a range of lot sizes from a t/2 acre in level areas with infrastructure to 13/4 acres adjacent to Santiago Road. The sensitivity areas used in the General Plan to determine final allowable densities are areas with steep slopes, natural drainage courses, and/or sensitive biologic resources. An excerpt from the Community Design Element on the Chaparral Area is contained in Attachment No. 1. A map of the Chaparral Area is contained in Attachment No. 2. Updating a General Plan during a period of growth and change can be a challenge. The benefits of sound and thoughtful long range planning and visioning can be undone. Updating a General Plan at these times require that extra attention be given to all development applications that alter the existing General Plan to ensure that desired future opportunities not be eliminated or undermined. Two recent planning applications have brought this issue into the spotlight. The first is a seven - lot subdivision (Tentative Tract Map 30169) on Ynez Road that was considered by the City Council on August 12, 2003. The second is an active application for a 30-lot subdivision (Tentative Tract Map 30434) in the middle part of the Chaparral area. Both applications represent potentially significant projects in key locations within the Chaparral Area while the City is updating its General Flan. 1 RAGeneral Plan\Comp Plan Update\Staff Report Chaparral Area Policy.doc The purpose of this staff report is to request that the Council consider establishing an interim policy for development in the Chaparral Area while the General Plan update process continues. Because of the nature of these proposals, staff held discussions with an ad hoc City Council Subcommittee consisting of Councilmembers Nagger and Comerchero, as well as the General Plan Community Advisory Committee (CAC). This topic was again recently discussed by the CAC on March 2, 2004. Both groups felt that development proposals that protect sensitive open space areas and provide local trail connections are desirable and have the highest potential for communitywide benefits. Their proposal for this area is as follows: Limit the gross density in the Chaparral Area to one dwelling unit per acre, except for the t ier of I ots a djacent t o Y nez R oad where t wo d welling u nits p er a cre i s m ore appropriate. 2. Retain a o ne u nit p er a cre d ensity b ut a Ilow h alf-acre s ized I ots t o h elp p reserve sensitive open space and habitat areas. 3. Require that all future developments provide trail dedications and connections to the citywide trail network where possible. (The Multi -Use Trails and Bikeways Master Plan shows several trails through this area. An enlargement of the Trails Master Plan network exhibit is contained in Attachment No. 3.) The interim policy direction suggested by the Ad Hoc Council Subcommittee and the Community Advisory Committee is consistent with current City General Plan provisions and does not appear to be in conflict with the draft updated general plan. As a result, staff has identified the following two alternatives for the Council's consideration: (1) Adopt the suggested Interim Policy that allows the consideration of development proposals in the Chaparral Area. (2) Postpone all General Plan and Zoning Map changes in the Chaparral Area until they can be considered as part of the comprehensive General Plan Update. Staff is recommending that the City Council consider Alternative 1 which is to establish a policy on how to deal with planning applications in the Chaparral Area while the City's General Plan update is underway. If the Council feels that the suggested interim policy is appropriate, then staff recommends that the Council provide direction for the Planning Commission to consider this matter and make a recommendation on it to the City Council. FISCAL IMPACT: There are no direct fiscal impacts from the establishment of an interim policy for development proposals in the Chaparral Area. ATTACHMENTS: 1. Current General Plan discussion for the Chaparral Area — Page 3 2. Map of the Chaparral Area — Page 4 3. Trail Master Plan routes in the Chaparral Area — Page 5 2 RAGeneral Plan\Comp Plan Update\Staff Report Chaparral Area Policy.doc ATTACHMENT NO. 1 GENERAL PLAN EXCERPTS 3 RAGeneral Plan\Comp Plan Update\Staff Report Chaparral Area Policy.doc CITY OFcTEWCUIA. Community Design Element ,,.H. . Chaparral Area The Chaparral. Area is characterized by moderately sloped hillsides above dry washbeds. Existing development consists of segmented lot patterns of varying sizes. This area pruvides an opportunity,to transition down from the larger lots found in the Los Ranchitos and Santiago Estates areas.to the south and -west. Special development considerations are necessary to assure development does not exceed the carrying capacity of the area, while still providing appropriate transition of density. IMChapgrM Am The methods identified below should be refined and incorporated. withini the Development Code and other regulations and ordinances. 1. Constraint Areas are recognized as having the following characteristics: a. Area.,; with natural slopes of 25% or greater. b. Areas within natural ' drainage courses.. c. A"; with sensitive ive.biological resources as identified or referenced in the, General Plan or site specific study. Encroachment of grading, construction or surface alteration activities (including leach fields) shall not exceed 15% of the Constraint Area. Notwithstanding this guideline, said activities shall be avoided unless specific mitigations can be implemented to reduce potential impacts to a level of insignificance. 2. Proposed building pads, driveways and septic -leach field locations shall be shown on the tentative map. TEM-02\IOGP-00MMSN - Date: November 9, 1993 Page 10-29 CITY OF TEMECUL k Community Design Element 3. A written statement (Form SAN 53) from the Health Officer of Riverside County Department of Environmental Health shall be provided stating the type of sewage disposal that will be permitted for the proposed lots. 4. All drainage areas will remain natural (no undergrounding or placement in v- ditches). Use of energy dissipators,.retention basins or desilting basins, will be permitted as deemed necessary by the Director of Public Works. 5. Joint access and driveways shall be required to. the greatest extent possible to reduce impacts. 6. Residences should be designed using alternative foundation techniques to maintain the existing topography ,to the greatest extent possible. Rather than using extensive grading to create flat building areas, stepped and pier and beam foundations shall be encouraged. Retaining walls interior to the structure are encouraged over stem walls along the exterior face of the structure. 7. No graded slopes shall exceed a 2:1 gradient. The maximum vertical height of graded slopes over a 3:1 gradient shall be 10 feet. 8. Where grading occurs, finished slopes should., be contoured with land form grading, rather than a formal engineered look. 9. Retaining walls shall be discouraged-to'the greatest extent possible, particularly between a structure and the public view. Crib walls or similar structures, shall be used in -lieu of retaining `walls when. possible and planted with appropriate shrubs and vines. Where retaining walls are used and visible from the public view, the wall shall be colored block or color coated to match the natural earth tone of the area or planted with appropriate vines. 10. To assure a better transition from adjacent areas, lots adjacent 'to 'Santiago%Road shall have a minimum lot size of 1.75 acres. 11. Roadways.and driveways shall be limited to a maximum grade of 15%. The Land Use Element designates the'Chaparral Atea'as'Low`Re'sidential, however, much of the Chaparral Area is inappropriate "for development of half -acre lots. The Development Code will implement. the Low Residential • designation through two zoning districts. These districts will have different development" standards, such as half -acre and one -acre minimum: lot sizes. " Based 'dpon the above policies, it can be anticipated that much of the Chaparral Area will be zoned 'for'the larger one -acre lot sizes.- _ . TFM-01u63rmM.nSTt •Date: November 9, 1993 ,Page 1030 - ATTACHMENT NO.2 MAP OF THE CHAPARRAL SPECIAL STUDY AREA 4 RAGeneral Plan\Comp Plan Update\Staff Report Chaparral Area Policy.doc 4 Z : z: .. c \� /\ ,{ :� . : / ® , : e w . . .� � /�� K � �� �■��\� ATTACHMENT NO.3 TRAIL MASTER PLAN ROUTES IN THE CHAPARRAL AREA 5 RAGeneral Plan\Comp Plan Update\Staff Report Chaparral Area Policy.doc I, kullm- MA all UP • . 7i 7 V .1 �a OQ C7 h oda _LL C o ` n'0 pa i V 0. aH �� ��o OU Ua i d3 d 0 z z V ul Q\ 'Ww Yl 1 4J 75 z t 4J am NI ml N •Q y C b EI. s N N d o y L Y �LL m etl0 E W L L � •� oT B m-e,E Nv0 N L 0 3ICUs 5 b V Zn � 0 c A xM W y I ITEM 13 TO: FROM: DATE: SUBJECT: APPROVAL CITY ATTORNEY DIRECTOR FINANRE 64'7- CITY MANAGER � CITY OF TEMECULA AGENDA REPORT City Manager/City Council Shawn Nelson, City Manager March 23, 2004 Status Update-SB 87 (Hollingsworth) At the request of all City Council Members PREPARED BY: Jim O'Grady, Assistant City RECOMMENDATION: Approve amended language to NB 87, and urge Senator Hollingsworth and other members of the California legislature to 16pprove SB 87 as amended. BACKGROUND: For more than a year, the City has attempted to work with Senator Hollingsworth to advance legislation that would allow the City of Temecula to control and operate the State Highways in Temecula. Local control would greatly expedite the City's ability to make safety and operational improvements to these roadways. On Saturday, February 28, the City Council held a special meeting to further discuss this issue. Since that time, staff, Councilmember Roberts and others have worked with the Senator's office to try to advance this legislation. Late on the afternoon of March 16, 2004, we received a telephone call from Senator Hollingsworth's office confirming that the following language was an acceptable amendment to SB 87. As a result of this call, the City Council deferred consideration of this matter to its meeting of March 23, 2004. We have since received written confirmation from Senator Hollingsworth that he would support this amendment, subject to City Council approval. This language would completely replace section 1 (4) (c) of the version of the bill as amended in Assembly March 1, 2004. (That section referred to the 1995 Memorandum of Understanding which is no longer applicable) This amended language: states: "The relinquishment agreement shall require that the operations and maintenance of the highways will be administered consistent with professional traffic engineering standards and traffic studies and/or appropriate analysis will be performed to substantiate decisions affecting the highways; and allow, for public notice and the consideration of public input on any proposed decision's proximate effects on traffic flow, residences or businesses, other than routine maintenance." Staff recommends that the City Council approve this language and formally advise Senator Hollingsworth, other members of the legislature, and others as appropriate of the City's support for SB 87 as amended in this respect, and urge their timely passage of this legislation. FISCAL IMPACT: None. ZAOgrady7Ngends Reports\SR 87 staff report - Mar 23, 2004.d. DEPARTMENTAL REPORTS APPROVAL CITY ATTORNEY DIRECTOR OF FINANCE CITY MANAGER /11% CITY OF TEMECULA AGENDA REPORT TO: City Manager/City Council FROM: Jim Domenoe, Chief of Poli19 DATE: March 23, 2004 SUBJECT: Monthly Departmental Report The following report reflects special teams, traffic enforcement and miscellaneous activity occurring during February2004. The Police Department responded to 41 "priority one" calls for service during the month of February, with an average response time of approximately 5.3 minutes. A total of 3,940 calls for police service were generated in the City of Temecula during the month. During February, the Temecula Police Department's Town Center Storefront served a total of 98 customers. Twenty-eight sets of fingerprints were taken, 27 people filed police reports and nine people had citations signed off. Crime Prevention Officer Lynn Fanene participated in a number of special events, neighborhood watch and community -oriented programs during the month. He also coordinated requests for patrol ride-alongs and conducted police station tours. Additionally, he continued to provide residential and business security surveys/visits and past crime follow-up. Officer Fanene also continued to process City Planning Department submissions of site plans/conditions. During February, the POP Teams continued their problem oriented policing approach of areas within the community and made numerous arrests, including seven felony arrests and one misdemeanor arrest for various crimes. The function of the POP Teams is to address situations that typically require extended enforcement action or certain expertise in order to solve an on -going problem within a neighborhood. During the month of February, Corporal Quinata and Officer Pierson were rotated back to patrol, and Officers Michael Littleton and Richard Donoho assumed their places on the team. The traffic team reported that during the month of February there were 938 citations issued for hazardous violations, 114 citations were issued for non -hazardous violations and 148 parking citations were issued. During the month there were three fatal collisions, nine injury traffic collisions, 31 non -injury collisions were reported and 25 drivers were arrested for DUI. In other citation summary information, the Neighborhood Enforcement Team (NET) program resulted in 162 citations being issued. This program addresses traffic concerns in residential neighborhoods with a dedicated motor officer. The SLAP program (Stop Light Abuse Program) resulted in 209 citations being issued during February. Monthly Departmental Report —Folice Department During the month of February, the POP officers assigned to the Promenade Mall handled a total of 123 calls for service. The majority of these calls were for shoplifting investigations. During the month, calls and on -sight activity resulted in the criminal arrest and filings on 14 misdemeanor cases and one felony case. Officers McElvain and Rahn continued to provide training to security staff during the month. The mall officers continued to work to prevent vehicle theft and vehicle burglaries. There were no vehicle thefts and/or vehicle burglaries reported during the month of February at the mall. Our five school resource officers have remained active during February. The school resource officers conducted many counseling sessions with students. A total of 80 investigations/reports were conducted/written by the school resource officers during February. The school resource officers made misdemeanor arrests for battery and possession of marijuana. The Old Town Storefront serves as an office for the POP Teams and a location to assist the public with police services. During February, the Old Town Storefront served 216 customers. Fifteen sets of fingerprints were taken, 45 police reports mere written, and 11 citations were signed off. During the month of February, the Special Enforcement Team (SET Team), consisting of Officers Jon Wade and Gary Lee:, continued working a number of sensitive investigations that will probably yield arrests and contraband during March. Officer Wade was also off for a good portion of the month due to the birth of his son. The SET Team continues to play an active role in the enforcement of street level narcotics and special problems in Temecula. The "Good Ole Days Car Show" took place in Old Town from Friday, February 27`h through Sunday, February29th, drawing huge crowds estimated to be around 25,000 for Saturday's attendance. The event was a complete success, with no problems noted by the Temecula Police Department. There were no arrests associated with the event, and while the numbers of attendees were larger than ever before, the crowd was orderly and seemed to enjoy the show. Volunteers from the community continue to be an integral part of the Temecula Police Department's staff. Under the guidance of volunteer coordinator Officer Bob Ridley and assistant coordinator Gayle Gerrish, the Police Department's volunteer staff contributed 465 hours of service in February. Volunteer assignments include computer data input, logistics support, special event assistance and telephone answering duties. Community Action Patrol (CAP) Program volunteers have continued their activities, patrolling the city for graffiti, conducting vacation residential checks and assisting patrol with special logistical needs and special events. Other duties these volunteers attend to are business checks and abandoned vehicles and traffic control. The goal of the program is high visibility, which prevents crime from occurring. CAP Team members contributed 196 hours of service to the community during the month of February. The reserve officer program and mounted posse are additional valuable volunteer resources available to the police department. The police department utilizes reserve officers to assist with patrol, traffic enforcement, crime prevention and a variety of special functions. Reserve police officers worked a total of 95 hours specifically on patrol in Temecula during February. The Temecula Citizen Corps Program continued to make good progress during the month of February. The executive body, or the TCC Council, continues to hold their bi-mekly meetings at Station 84. The council is comprised of representatives from the police and fire departments, the Monthly Departmental Report — Police Department 2 City, local business, the Temecula Valley Unified School District, the American Red Cross, and a local citizen. Almost all of the volunteer leadership positions have now been filled, and the program is progressing well toward meeting the goals provided by members of the city council. Recruitment continues and the organization's policies have now been formalized and documented in an administrative and operational manual. There was a general meeting for the volunteer membership of TCC held in the Council Chambers on February 25th, and there was good attendance for the meeting. There are now about 100 volunteers working within the TCC. Monthly Departmental Report —Police Department APPROVAL CITY ATTORN EY DIRECTOR OF FINA C CITY MANAGER VV CITY OF TEMECULA AGENDA REPORT TO: City Manager/Ci1ty¢o I FROM: Debbie Ubnosk�Director of Planning DATE: March 23, 2004 SUBJECT: Monthly Report The following are the recent highlights for the Planning Division of the Community Development Department for the month of February, 2004. CURRENT PLANNING ACTIVITIES New Cases The Division received 62 new applications for administrative, other minor cases, and home occupations and 7 applications for public hearings during the month of February. The new public hearing cases are as follows: PARCEL. MAP 3 TENTATIVE TRACT MAP 2 DEVELOPMENT PLAN 2 Status of Major Projects Recently Approved Projects • Chaparral Center Addition — A Development Plan to construct a three story 12,551 square foot commercial addition to the existing Chaparral Center on 0.45 acres located on the west side of Old Town Front Street, approximately 150 feet north of 6t" Street. The Planning Commission approved the project on February 4. On February 25, 2004, City Council approved the building height and number of stories. (PA03-0471 — FISK) Painted Garden — An Administrative Development Plan submitted by Lorena Spencer to establish an outdoor display of garden accessories in the Welty Building Plaza area, located at 28659 Old Town Front Street, within the Old Town Specific Plan. The project was administratively approved on February 12, 2004. (PA03-0612 — FISK) Power Center II Parcel Map —A request to divide 9.25 acres into a 6-lot commercial subdivision, located on the northwest corner of Margarita Road and North General Kearney Road. RAMONTHLY.RPTT2004\2-2004 Report.doc Diversified Investments of San Juan Capistrano submitted this project on September 5, 2003. A DRC meeting was held on October 2, 2003. The applicant resubmitted plans on October 28, 2003, however departmental concerns remained. The applicant resubmitted plans on November 21, 2003. The project was approved at the February 12, 2004 Director's Hearing. (PA03-0501 — LONG) • Dalton Historic Building II — A Conditional Use Permit and Development Plan to construct a three-story office building with a retail portion on the first floor totaling 16,294 square feet on a 7,000 square foot lot, located at the northwest corner of Mercedes Street and Fifth Street. The project was submitted on December 12, 2003. The project was approved at the February 18, 2004 Planning Commission Meeting. (PA03-0711 — RUSH) Tentative Tract Map 30990 — A request to subdivide 3 existing lots totaling 40,349 square feet into 5 single-family lots, located on the west side of Pujol Street and north of First Street. The application was submitted on May 21, 2003 and a Pre-DRC meeting was scheduled for June 10, 2003. A DRC meeting was held on July 10, 2003. The applicant resubmitted the map on September 19, 2003. Staff has reviewed the revised map and a DRC meeting was held on October 15, 2003. The applicant resubmitted plans on November 12, 2003. The project has was approved at the February 18, 2004 Planning Commission Meeting. (PA03-0279 — RUSH) Overland — Ynez Commercial Center — A Development Plan to construct 2 restaurants totaling 10,385 square feet and a 22,000 retail building all on 5.1 acres located on the southeast corner of Overland and Ynez. McArdle & Associates submitted this project on August 13, 2003. A DRC meeting was held on September 11, 2003. Staff reviewed plans submitted on November 24, 2003 and held a Pre-DRC Hearing on December 23, 2003. A comment letter was sent to the applicant on December 29, 2003. The applicant submitted revised plans on January 15, 2004. The project was approved at the February 18, 2004 Planning Commission Meeting (PA03-0444 — HAZE°N) Shea Homes at Roripaugh Ranch — Application for Product Review for 99 detached single- family residences which will offer 3 floor plans in 3 architectural designs. The houses are located in Planning Area 3 along Murrieta Hot Springs Road. Staff met with the applicant on October 16, 2003 to discuss the project. The applicant resubmitted plans on November 24, 2003. Staff has sent a second comment letter on December 31, 2003, requesting revisions. The applicant resubmitted on January 28, 2004. The Planning Commission approved the project on March 3, 2004. (PA03-0551 — LONG) Overland Self Storage Facility— Conditional Use Permit to construct a 124,496 square foot, one story, self -storage mini warehousing facility on a two lot, 3.65-acres site, located south of Overland Drive and east of Commerce Center Drive. Future phase to include construction of a one-story 3,000 square foot office and caretaker's dwelling unit located at front of site. The project was approved at the March 3, 2004 Planning Commission Meeting. (PA01-0605 — RUSH) Projects Under Review Commercial • Riverside Credit Union — A Conditional Use square foot bank with drive-thru services o Highway 79 South and Avenida De Missions. Permit/Development Plan to construct a 4,700 1 .93 acres located at the southwest corner of VRA Architects of Park Ridge, Illinois, submitted R:\MONTHLY.RPT\2004\2-2004 Report.doc this project on August 19, 2003. A DRC comment letter was sent to the applicant September 26, 2003. The applicant resubmitted plans on December 26, 2003. Staff sent a second DRC letter on January 29, 2004. The applicant submitted revised plans on March 2, 2004. The project is scheduled for a Director's Hearing on March 25, 2004. (PA03-0458 — LONG) • Palmilla Plaza Medical Office Building — A Development Plan to construct a single -story speculative medical office building on a .72-acre site, located at 29748 Rancho California Road within the existing Palmilla Plaza. The application was submitted on August 20, 2003. A DRC meeting was held on September 18, 2003. The applicant submitted revised plans on February 10, 2004. A second DRC Meeting was held on March 11, 2004. (PA03-0464 — HARRIS) Church of Jesus Christ of Later Day Saints — A Conditional Use Permit/Development Plan to construct and operate a 24,119 square foot single story church located on the north side of Pauba Road, approximately 170 linear feet west of the centerline of Corte Villoso. Staff is finalizing the Initial Study and will send it out for public review by the end of March. (PA03-027— HARRIS) Red Lobster Restaurant — A Development Plan to construct a 7,567 square foot, single -story restaurant on 1.1 acres in the Overland Corporate Center complex located at the northeast corner of Overland Drive and Promenade Way. A pre-DRC meeting was held on December 18, 2003. The applicant submitted revised plans on February 2, 2004. Staff commented on the plans and is awaiting revisions. The architect has indicated that the revisions will be submitted by March 12, 2004. (PA03-0671 — HARRIS) Ridge Park Office Building —A Development Plan to construct an 18,981 square foot three-story office building on 1.01 acres. The subject property is located on Ridge Park Drive, south of Rancho California Road. The application was submitted on September 18, 2003. A DRC meeting was held on October 16, 2003. Revised plans have been submitted. Staff is reviewing plans and a DRC meeting took place on January 29, 2004. A letter was sent out January 30, 2004. The applicant has requested to go before the Planning Commission without revising the plans. A meeting was held on March 9, 2004, to discuss outstanding issues. (PA03-0534 — LONG) Roripaugh Town Center — A Development Plan to design and construct approximately 171,200 square feet of commercial development, which include four major tenant buildings, six smaller freestanding buildings and inline shops on 20.2 acres. The project is located on the northeast corner of Nicholas Road and Winchester Road. Matthew Fagan Consulting Services submitted the application on July 24, 2003. A DRC meeting was held September 4, 2003. The project was resubmitted on November 12, 2003. Staff has reviewed the revised plans and is in discussion with the City Attorney to determine the City's legal parameters and if a City initiated Specific Plan Amendment is possible. At this time, the applicant has not complied with most of staff's initial comments, including: site layout, elevations, and pedestrian circulation. Staff is in discussions with the applicant to obtain conceptual sketches of revised site layouts. The applicant has requested and staff has scheduled a meeting on March 17, 2004, to discuss site plan layout. (PA02-0364 — LONG) • Temecula Highlands —A Development Plan to construct a 30,514 square foot office building on 1.4 acres located on the south side of County Center Drive, approximately 1,500 feet east of Ynez Road (APN 910-110-045). Mc Ardle Associates submitted the application for the Garrett Group of Temecula on August 13, 2003. A DRC meeting was held for the project on September 11, 2003. Staff has requested conditions of approval from other departments and it is RAMONTHLY.RPWO04\2-2004 Report.doc anticipated that the project will be scheduled for the April 7, 2004 Planning Commission Hearing. (PA03-0443 - FISK.) Roick Drive Business Park — A Development Plan to construct two commercial buildings totaling 25,618 square feet on 3.64 acres, located on the north side of Roick Drive, approximately 500 feet west of Winchester Road. Landan Construction Company submitted the application on October 13, 2003. A, DRC meeting with the applicant was held on October 13, 2003 to discuss site design issues. Revised plans were submitted and the project will be scheduled for the April 21, 2004 Planning Commission Hearing. (PA03-0582 - FISK) • Rainbow Canyon DelTaco — An Administrative Development Plan to construct, establish and operate a 2,260 square foot drive-thru restaurant on .69 acres. The subject property is located at the southeast comer of Highway 79 and Pechanga Parkway. The project was submitted on January 29, 2004. A Pre-DRC Meeting was held on February 24, 2004. A DRC Meeting is scheduled for March 18, 2004. (PA04-0057 - HARRIS) • Building B at Vail Ranch — A Development Plan to construct a 6,500 square foot single -story office/restaurant building on a 1.03 acre site located at the southwest corner of Highway 79 and Mahlon Vail Road. Planning comments were submitted to applicant on February 11. Staff met with the applicant on March 1, 2004 to discuss site layout and design issues. Staff is currently awaiting revised plans. (PA03-0709 - LONG) • Lowe's — A Development Plan to construct a new storage staging area located at 40390 Winchester Road. Required Code Enforcement action. Staff is awaiting submittal of additional materials. (PA03-0276 - PAPP) • Beacon Lounge — A Development Plan to construct a 550 square foot fenced outdoor smoking/seating area in association with an existing lounge located at 27725 Jefferson Avenue, Suites 101 and 102 north of Via Montezuma. Pre-DRC was held on 2/10/04 and DRC was held on March 4, 2004. Staff is awaiting resubmittal. (PA03-0717 - PAPP) • Schafer Building —A. Development Plan to construct an 8,000 square foot office building on .98 acres located on the west side of Margarita Road, approximately 1000 feet north of Overland Drive. The project was submitted on February 24, 2004. Staff is currently reviewing the plans. (PA04-0112 - LONG) • Panda Express — A Development Plan to construct a 2,026 square foot restaurant with outdoor dining in an existing building located at 40620 Winchester Road. Pre-DRC is scheduled for March 23, 2004. (PA04-0122 - PAPP) • Big Horse Feed — A Development Plan to construct an 8,000 square foot shade structure/hay barn located at 3332:0 Highway 79S. Pre —DRC is scheduled for March 23, 2004. (PA04-0090) Subdivisions • Gallatin Parcel Map —A request to subdivide 2.89 acres into three lots with a minimum lot size of .92 acres located on the northeast corner of Margarita Road and DePortola Road. Gallatin Dental Group submitted the project on February3, 2004. The project went to DRC on March 11, 2004. (PA04-0074 •- LONG) R:\MONTHLY.RPT\2004\2-2004 Report.doc Overland — Ynez Commercial Center Map —A request to divide 5.19 acres into 3 parcels based upon a proposed site plan configuration for the property. This project is located on the southwest corner of Overland Drive and Ynez Road. Davcon Development submitted this project on September 2, 2003. A DRC comment letter was sent to the applicant September 26, 2003. Staff reviewed plans submitted on November 24,2003 and held a Pre-DRC Hearing on December 23, 2003. A comment letter was sent to the applicant on December 29, 2003. The applicant re -submitted on January 30, 2004. Staff is currently reviewing re -submittal. (PA03- 0485 — PAPP) • Via Industria —A request to divide 2.52 acres into 2 parcels located on the southeast corner of Roick Drive and Via Industria. A letter was sent to the applicant on January 27, 2004, explaining the resubmittal requirements. Staff is awaiting resubmittal. (PA03-0737 — PAPP) Industrial Roick/Regency Industrial Building —A Development Plan to construct an industrial building with four suites totaling 12,407 square feet on 1.87 acres on the southwest corner of Roick Drive and Winchester Road. ,James E. Horeca submitted the application for Regency, Inc, on July 1, 2003. A pre-DRC meeting was held on July 22, 2003. A DRC meeting was held on July 31, 2003 with the applicant. Staff was informed by the applicant on December 29, 2003 that there has been a change in architects. No resubmittal to date. (PA03-0359 — PAPP) Temecula Industrial Park —A Development Plan to construct four single -story industrial buildings totaling 57,952 square feet on 4.83 acres located on the west side of Business Park Drive, between Rancho Way and Rancho California Road, approximately 1,000 feet north of Rancho California Road. Scott Barone (Lot 11 BPD LLC) submitted the application on December 23, 2003. A DRC Meeting with the applicant was held on January 29, 2004. A DRC letter was sent to the applicant on February 2, 2004. The applicant submitted a revised site plan on February 23, 2004, and staff is awaiting the submittal of revised elevations and landscape plans. (PA03- 0728 — FISK) Enterprise Circle Business Park — A Development Plan to construct a 9,060 square foot office/warehouse building and an 8,898 square foot office/ warehouse building on 1.87 acres located at the corner of Enterprise Circle South and Enterprise Circle West. Dean Davidson submitted the project on August 6, 2003. A DRC meeting was held on September 4, 2003. The applicant submitted revised plans on October 14, 2003. A second DRC meeting was held on November 13, 2003. A second DRC letter was mailed to the applicant on November 18, 2003. The applicant resubmitted. The project went to the February 18, 2004 Planning Commission Meeting. (PA03-0429 — RUSH) • Merit Moving Systems — A Development Plan to construct a 37,970 square foot storage and warehouse facility on 2.02 acres located on the north side of Winchester Road, approximately 1,838 feet west of Diaz Road. Project was submitted on February 23, 2004. Staff is currently reviewing the plans. (PA04-0111 — LONG) Mixed Use • Lego Bellagio — A Development Plan and Vesting Parcel Map to construct a 396-unit senior retirement facility building totaling 477,020 square feet, an 110,121 square foot office building and a 19,357 square foot clubhouse on 22.62 acres, located at the corner of Pechanga Parkway and Loma Linda. A DRC meeting was held on May 22, 2003. A DRC letter was mailed out on RAM0NTHLY.RPT\2004\2-2004 Report.doc May 27, 2003. As of July 8, 2003, the applicant had not resubmitted plans for review. Staff sent out a 30-day letter requesting exhibits. The applicant has responded to the 30-day letter and will be resubmitting plans. Staff met with the applicant on February 4, 2004 to discuss changes to the project. As of March 8, 2004, the applicant has not submitted any revisions to the plans. (PA03-0170 - LONG) Old Town Queen Anne Victorian -A Conditional Use Permit and Development Plan to construct a 11,000 square feet mixed use building to include retail uses (restaurant) on the ground floor and office uses on the second floor on 1.93 acres, located at the northeast corner of Old Town Front Street an Fourth Street. A DRC meeting was held on for September 11, 2003 and staff is awaiting submittal of revised plans. Staff spoke to the applicant on October 13, 2003, and the applicant stated they would submit revised plans by the end of November. Revised plans were submitted on March 1, 2004, and staff is currently reviewing the plans. (PA03-0447 - FISK) Penfold Plaza -A Development Plan to construct a 23,135 square foot mixed use building on 32 acres to include retail space on the first floor, office space on the second floor and a restaurant on the third floor, located on the south side of Fifth Street and west of Old Town Front Street. A DRC meeting was held on November 6, 2003, and a DRC letter was mailed to the applicant on November 10, 2003. The applicant resubmitted plans on December 26, 2003. A second DRC Meeting was held on February 5, 2004. Staff sent a second comment letter to the applicant and is awaiting revised plans. (PA03-0535 - HAZEN) Residential Second Dwelling Unit at Calle De Valardo -A second dwelling unit (Administrative Development Plan) for a 665 square foot second dwelling unit at 43961 Calle De Valardo (near Jedediah Smith and Calle De Valardo). The applicant, Kecia Stewart, submitted an application for the project on September 15, 2003 for the owners, Allen and Ann Pulsipher. A pre-DRC meeting was held on October 7, 2003 and a DRC meeting was held on October 16, 2003. Staff sent a letter to follow up on the status of revisions and received revised plans on December 2, 2003. Staff sent a second comment letter to the applicant, received revised plans, and sent a third comment letter on January 2, 2004. Staff sent a letter to follow up on the status of revisions on March 3, 2004, and is awaiting a response. (PA03-0524 - FISK) Marchand Way Development Inc - A Tentative Tract Map (31344) was initially a proposal for a 15-unit detached condominium project. On October 13, 2003, the applicant submitted a revised map for 10 single-family lots. A second DRC took place on November 13, 2003. On January7, 2004 staff send a third letter requesting minor revisions to the map as well as revisions to the environmental studies. The applicant resubmitted the requested information on March 4, 2004. A tentative Planning Commission date is scheduled for April 21, 2004. (PA03-0321 - LONG) Meeker Companies at Roripaugh Ranch - Application for Product Review for 113 detached single-family residences, which will offer four (4) floor plans in three (3) architectural styles. The houses are located in Planning Area 4B along Murrieta Hot Springs Road. The application was submitted on November 4, 2003. Staff held off from providing comments until the subcommittee met to provide staff with direction. On December 11, 2003, staff sent a letter requesting revisions. The applicant has decided to move forward to the Planning Commission without addressing the majority of staff's comments. The project will be scheduled for Planning Commission once plans are submitted. (PA03-0634 - LONG) RAMONTHLY.RPWO04\2-2004 Report.doc Ham Residence — A request for a Certificate of Compliance for the southern portion of lot 7 of TM 8211 located on Santiago Road east of Ynez Road, submitted by Tracy Ham. The application was submitted on February 12, 2003. A Development Review Committee was held March 13, 2003. A second DRC meeting was held on April 13, 2003. Staff is awaiting revised exhibits for the project. Staff has sent out a 30-day letter requesting revised exhibits. The applicant resubmitted on September 11, 2003. Staff reviewed the resubmittal and provided written comments on October 7, 2003. The applicant resubmitted on December 15, 2003 and has addressed all of staff's comments. Staff will be requesting conditions of approval from the internal departments. (PA03-0085 — RUSH) Harveston Tentative Tract Map No. 31267 — Residential Tract Map application to subdivide 5.6 acres into 62 single-family residential lots, 3 private driveway lots and 8 open space lots. The site is located on the south side of Harveston Drive east of Lake View Road. The application was submitted on April 23, 2003. A DRC meeting was held May 22, 2003. A letter was mailed out to the applicant on June 23, 2003, requesting revised exhibits. Revised exhibits were submitted on July 31, 2003. Staff met with the applicants on September 10'" to discuss concerns. Staff has reviewed revised plans submitted on November 1, 2003. A meeting with the applicant was held on January 8, 2004, and staff is awaiting submittal of revised plans. (PA03-0227 — HAZE:N) Naron Pacific Tentative Tract Map 30434 — A proposal for a zone change from L-1 to L-2 on 31.93 acres and Tentative Tract Map to create 30 residential lots and 4 open space lots in the Chaparral area. The applicant has provided all materials, but is now proposing a PDO for the project. The CAC has made a recommendation on policy for the Chaparral Area allowing 1/2- acre lots if it does not increase the "net" density. An application for a PDO has not yet been submitted. (PA02-0204 — PAPP) • Tierra Vista Condominiums — An Administrative Development Plan to construct 23 residential condominiums on 1.5 acres. The subject property is located on the northwest corner of Tierra Vista Road and Ynez Road. The application was submitted on September 30, 2003. A DRC meeting was held on November 6, 2003. Plans should be submitted by end of March. (PA03- 0552 — HARRIS) Quiet Meadows — A proposal to subdivide 4.57 acres into 7 residential lots with one open space lot; and a proposal to change the zoning designation from L-1 to L-2. An Environmental Assessment (EA) has been completed. Based on the EA, no significant impacts have been identified. On August 12, 2003, the City Council denied the Zone Change application without prejudice and referred the Zone Change policy issue to the General Plan CAC for an advisory recommendation. The CAC has determined that the Zone Change can be supported and the applicant will refile a new application. The processing is on hold pending policy direction on the General Plan from the City Council. • TTM 31898 - A Tentative Tract Map to subdivide 14.1 acres into 125 single-family lots with a minimum lot size of 3,000 square feet located within Planning Area 7 of the Wolf Creek Specific Plan. The project was submitted on October 23, 2003. A DRC meeting was held on January 8, 2004. A DRC letter was mailed to the applicant on January 13, 2004. As of February 9, 2004, the applicant has not resubmitted. (PA03-0604 — FISK) • Wolf Creek Planning Area 7 — An application for a Home Product Review for 125 detached single-family residences within Planning Area 7 of the Wolf Creek Specific Plan. The application proposes three different architectural styles and four floor plans. The project was submitted on R,.WONTHLY.RPT\2004\2-2004 Report.doc October 23, 2003. A DRC meeting was held on December 11, 2003 and a DRC letter was mailed out to the applicant on January 8, 2004. Revised plans were submitted on March 8, 2004, and staff is currently reviewing the plans. (PA03-0603 — FISK) • Del Val Second Dwelling Unit —An application for a second dwelling was received January 23, 2004 for a 768 square foot mobile unit at 31050 Nicolas Road at Leifer Road. A pre-DRC Meeting was held on March 9, 2004. The applicant will need to resubmit to show paved access. (PA04-0039 — PAPP) Aspen at Wolf Creek — An application for a Home Product Review for 166 detached single- family residences within Planning Areas 2 and 5 of the Wolf Creek Specific Plan. The application proposes three different architectural styles and four floor plans. The project was submitted on December 16, 2003. A DRC meeting was held on February 12, 2004. Revised plans were submitted on March 8, 2004, and staff is currently reviewing the plans. (PA03-0718 — FISK) • Cedar at Wolf Creek — An application for a Home Product Review for 92 detached single-family residences within Planning Area 9 of the Wolf Creek Specific Plan. The application proposes three different architectural styles and three floor plans. The project was submitted on December 23, 2003. A DRC meeting was held on February 12, 2004. Revised plans were submitted on March 8, 2004, and staff is currently reviewing the plans. (PA03-0727 — FISK) • Wolf Creek Planning Area 6 — An application for a Home Product Review for 127 detached single-family residences within Planning Area 6 of the Wolf Creek Specific Plan. The application proposes three different architectural styles and three floor plans. The project was submitted on January 7, 2004. A DRC meeting was held on February 12, 2004. As of March 10, 2004, staff is awaiting submission of revised plans. (PA04-0006 — FISK) • Davidson Communities —A Product Review for 100 single family residences including three floor plans and three architectural styles. The project is in Planning Area 2 of the Roripaugh Ranch Specific Plan. The applicant submitted plans December 24, 2003. A DRC was held on January 22, 2004. The applicant resubmitted plans on February 19, 2004. Staff will be scheduling the project for Planning Commission in April, 2004. (PA03-0725 — LONG ) Miscellaneous • Rancho Baptist Co -location — A Conditional Use Permit to co -locate 12 cellular antennas and four equipment panels on an existing mono -pine at the Rancho Baptist Church located at 29775 Santiago Road. This application was filed by Sprint PCS on December 22, 2003. A pre-DRC Meeting was held on February 17, 2004. The project is anticipated to be scheduled for the April 1, 2004 Director's Hearing. (PA04-0031 — FISK) AT&T and Verizon Wireless —A Conditional Use Permit/Development Plan to construct, operate and establish an unmanned wireless communication facility consisting of up to 42' high "popsicle sticks" and a 8'x12' equipment area, located at the Rancho California Water District Water Reservoir Complex, east of Meadow Parkway. Staff has received phone calls from the surrounding residents expressing concerns about this proposal. The project was scheduled for the October 15, 2003 Planning Commission Hearing with a denial recommendation, however, the meeting was canceled and the project will be renoticed for a future Planning Commission Hearing. Staff met with the applicant on March 12, 2004, to discuss design alternatives. No formal resubmittal to date. (PA02-0335 — PAPP)) RAMONTHLY.RPT\2004\2-2004 Report.doc Cingular Wireless — A Conditional Use Permit to construct, operate, establish and maintain a wireless telecommunications facility with 3 antennas housed within the bulb portion of the proposed 55-foot artificial mono -palm tree located at 31575 Enfield Lane, east of Riverton Lane and north of Humboldt Court. The project was deemed incomplete in February 5, 2003. An Environmental Assessment is required per Ci Staff requested additional studies in orderto complete the assessment and is completing an Initial Study. Staff has received revised plans that have been determined to be an acceptable design and has completed an initial study. Staff is currently preparing a staff report and conditions of approval. The project will be scheduled for the April 7, 2004 Planning Commission Hearing. (PA02-0717 — FISK) • Meadowview Golf Course — Conditional Use Permit and Development Plan to design and construct a public golf course and driving range within the Meadowview Community. The Focused EIR requires modification. The applicant has retained a new environmental consultant to complete the modifications. The submittal of the draft EIR bythe applicant has been delayed due to biological study issues. (PA01-0375 — HARRIS) • Verizon Mono -Palm Wireless Antenna —The applicant resubmitted a new plan on November 12, 2003 on a new project site located at the Chaparral High School Bus Maintenance Facility. The proposal includes a 50' light pole similar to the existing 35' light poles within the maintenance facility. On December 22, 2003, staff sent a letter requesting alternative designs and locations. (PA02-0715 — PAPP) Verizon Wireless Telecommunication — A Conditional Use Permit for a 60-foot high mono -pine within the Rancho California Water District Headquarters facility. Staff has informed the applicant that the proposed mono -pine is not an acceptable design for the area. The applicant indicated alternative sites would not be feasible; however, on November 10, 2003, they offered to look at alternative sites and designs. Staff is still waiting for response from the applicant. (PA02-0637 — PAPP) Calvary Baptist Church Addition — A Conditional Use Permit to construct the proposed expansion of the existing church facility with a 12,610 square foot addition. This addition involves the expansion of the vestibule & sanctuary, the addition of new classrooms, restrooms, a kitchen, and multi -purpose room. The site is located at 31087 Nicolas Road at Calle Colibri off of Nicolas Road. A second DRC was held September 18, 2003. Revised plans were submitted on February 12, 2004. A DRC Meeting was held on March 11, 2004. (PA02-0661 — HARRIS) Gosch Towing — A Minor Conditional Use Permit for the operation of a police impound yard located at 27495 Diaz Road. The applicant is currently operating under a Temporary Use Permit. Staff is currently working with the applicant to obtain proper public noticing. Staff anticipates scheduling the project for the April 8, 2004 Director's Hearing. (PA04-0013 — FISK) • Cyberzone —A Minor Conditional Use Permit for the establishment and operation of an Internet business to rent computer times for Internet and Microsoft applications within an existing suite of the Promenade Mall. Staff has received conditions of approval from other departments and will schedule the project for the April 7, 2004 Planning Commission Hearing. (PRJOO-906— FISK) • Hillcrest Academy — A Conditional Use Permit/Development Plan to construct a new 13,777 square foot classroom, administrative offices and multi -purpose room at 29275 Santiago Road. The project was submitted on March 5, 2004. Staff is currently reviewing the plans. (Ill 0152 — LONG) RAMONTHLY.RPT\2004\2-2004 Report.doc Small Business Assistance • La Tacqueria: Staff is working with the owners of this Old Town business on a revised plan for an exterior fagade improvement that includes new awnings, paint and signs. A proposal from the contractor is to tie submitted to the Old Town Local Review Board in the next two to three months. (NOLAND). • Temecula Olive Oil Company: Staff is expecting a newly designed outside patio dining area and signs to be submitted for review by the Planning Department in two to three months. (PA02- 0101 — NOLAND) • Old Town Temecula Salon & Day Spa: Staff is assisting the owner of this Old Town business in the approval of a proposed supergraphic for the west side of his new building. This project was approved by the Old Town Local Review Board at their January meeting. Staff anticipates approving the project by the end of February. (PA03-0685 — RUSH) • Old Town Leather: Staff worked with this applicant and helped him make an application for new signs for this business located in Butterfield Square. This project was reviewed and approved by the Town Local Review Board in March. Staff will administratively approve the project and issue conditions of approval. (PA04-0014 — FISK) Special Event Permits • Temecula Good Oki Days Car Show: This event took place February 27-29 in Old Town Temecula. The final organizational meeting was held with City staff and the applicant, Central Coast Productions, on February 25, 2004. • Old Town Bluegrass Festival: Sponsored by the Temecula Redevelopment Agency, this music event will take place on March 20 and 21, 2004 at various locations in Old Town Temecula. Special Projects & Long Range Planning Activities The Division also commits work efforts toward larger scale and longer time frame projects for both private and public purposes. These activities can range from a relatively simple ordinance or environmental review to a new specific plan or a general plan amendment. Some of the major special projects and long range planning activities are as follows: • Comprehensive General Plan Update — The Community Advisory Committee and Staff have completed their review of all the Draft Element except circulation. The consultant is waiting for the county to complete the process of integrating its Land Use, Circulation and Open Space plans. The following amendment requests have been received; they will be addressed in more detail when the updated General Plan is considered. o A request to reduce the size of Via Industrial (Western Bypass Corridor) north of Avenida Alvarado has been submitted and has been on hold pending the approval of a revised Circulation Element. o South Margarita Road adjacent to the Santa Gertrudis channel, across the channel from Chaparral High School. The property owner is requesting a change from Public Institutional to Professional Office. R:V,AONTHLY.RPT\200412-2004 Report.doo 10 o The southeast corner of Via Lobo and Nicolas Road, and properties along the northeast edge of Meadowview. The property owner is requesting a change from Very Low Density Residential to a combination of Low Medium Density Residential and Open Space. o The southeast corner of Margarita Road and Solana Way. The property owner is requesting a change from Medium Residential to Professional Office. o Review/ Update policies for the "Chaparral Area," including lot size development criteria net densities and new name. • Hillside Development Policy — The policies are being examined for integration into the draft - grading ordinance. Staff is working with GIS to analyze topography, soil types, environmental (habitat), and other constraints. • Procedures to Implement CEQA — Staff initiated project to develop local guidelines and procedure manual for processing CEQA documents, including the adoption of local exemptions. The process will also conform to the new 2003 CEQA Guidelines, and will create new templates for standard CEQA forms. This item is on hold pending additional staff resources. (PAPP) • Surface Mining Ordinance — The staff and City Attorney had been making final changes based upon feedback from the State prior to submitting this item to the Council for their consideration. This item is on hold pending additional staff resources. • Traditional Neighborhood Development Ordinance — Final changes are being made prior to scheduling this item for a Planning Commission workshop. This item is on hold pending additional staff resources. • Updating of the Old Town Specific Plan —The Old Town Local Review Board has reviewed the amendment and it will now move forward to the Planning Commission. • Staff is revising the draft ordinance to codify use restrictions and supplemental standards for "Cyber Cafes:" Staff is revising and will submit to the City Attorney April 2004. This item has not yet been scheduled for public hearing. (PAPP) • Updating of the Roripaugh Estates Specific Plan to split Planning Area 8 into 8A and 86 to resolve commercial zoning issues and minor land use changes. This item is on hold pending additional staff resources. (PA97-0443 — PAPP) • South Side Street Improvement Project —The former South Side Specific Plan is being whittled down to a street improvement plan for Old Town Front Street between First Street and Highway 79 South. This item is on hold pending additional staff resources. (PAPP) • City— Project environmental reviews and permitting: o Overland Drive Extension — Staff reviewed 2"d submittal of the draft initial study/ Mitigated Negative Declaration and has provided comments to Public Works. No resubmittal to date. o Old Town Southern Gateway Landscaping Project — Request from Public Works for Environmental Determination for this project. Previous Negative Declaration has been modified because the project description has changed. The revised N.D. has been routed to Redevelopment, TCSD, and Public Works for comments. (EA-93 — PAPP) RAMONTHLY.RPTT2004\2-2004 Report.doc 11 o Paloma del Sol Supplemental EIR and Specific Plan Amendment 8.1 —The NOP Draft SEIR was distributed, for public comment, on 11/4/03. A revised NOP was distributed for public comment on November 21, 2003. An Agency EIR Scoping meeting was held on December 8, 2003. Agency NOP comment letters have been forwarded to the project consultant. Staff is awaiting submittal of revised project schedule from Newland. (PA03-0402,0403 — PAPP) o Temecula Education Complex — The applicant has completed the focused EIR, and the Notice of Completion was sent out on November 7, 2003. The comment period closed on December 26, 2003. The draft final EIR is being prepared. o Winchester Road Widening Project — Request from Public Works for Environmental Determination to widen Winchester Road west of Jefferson. Staff is examining the impact of removing landscaping along both sides of Winchester Road between Jefferson and Enterprise Circle. Staff has received additional information from Public Works and has completed an Initial Study. Staff recommends a Negative Declaration be adopted. Public Works intends to take to City Council on April 13, 2004. (EA103 — PAPP) o Murrieta Creek Multi -Purpose Trail Project— Staff is assisting the Public W orks Department by preparing CEQA and NEPA documents for this project. Staff did a site walkover with biologist and CalTrans coordinator in January 2004. Staff will recommend a Class 4 Categorical Exemption. (EA99 — PAPP) o Diaz Road General Plan Level Improvements —Staff is assisting Public Works by preparing an initial study to determine the impacts of constructing ultimate improvements on Diaz Road. Staff recommends that a Negative Declaration be prepared. This item is expected to go to City Council in May or June 2004. (EA107 — PAPP) • Update of the Citywide Design Guidelines — The Planning Commission provided input at the September 3, 2003 workshop. The industrial section of the Design Guidelines was submitted and reviewed by stall. Staff had many comments on the first draft and met with the consultant to discuss the issues. A new draft was submitted to staff on December 8, 2003 for our review. General Plan Amendments PA03-0178 TERC 52, LLC —A General Plan Amendment application (and Zone Change PA03- 0177) to change the land use designation on 52.83 acres from Business Park to High Density Residential at the northwest corner of the Rancho California Business Park. Staff is awaiting the submittal of additional information and has advised the applicant that the proposal may not go to hearing until the Comprehensive General Plan Update is complete. (PAPP) PA03-0721 DePortola Road Planned Development Overlay District — A proposal to change the General Plan designations from Very Low (VL) Density Residential to Professional Office (PO), a Zoning Map amendment from Very Low (VL) Density Residential to Planned Development Overly (PDO), and a Development Code amendment to include Sections 17.22.190 through 17.22.198, DePortola Planned Development Overlay District, on 8 parcels totaling 21.7 acres, located at the northwest and southwest corner of DePortola and Margarita Roads. is scheduled On February 18, 2004 Planning Commission recommended the City Council approve a modified version of the proposed PDO. The Planning Commission recommended including only the 6 parcels on the south side of De Portola Road. Staff is preparing a Council Agenda Report. (HOGAN) RAMONTHLY.RPT2004\2-2004 Report.doc 12 APPROVAL CITY ATTORNEY DIRECTOR OF FIN E CITY MANAGER CITY OF TEMECULA AGENDA REPORT TO: City Council/City Manager FROM: Anthony J. Elmo, Director of Building & Safetyo!r� DATE: March 23, 2004 SUBJECT: Departmental Report February 2004 PREPARED BY: Carol Brockmeier, Administrative Secretary TOTAL NUMBER OF PERMITS ISSUED...................................................................274 NSFR.................................................................................................................. 46 NCOM................................................................................................................... 6 NAPT...................................................................................................2 TOTAL VALUATION......................................................................................$19,096,513 TOTAL NUMBER OF INSPECTIONS PERFORMED..............................................4,668 APPROVAL CITY ATTORNEY DIRECTOR OF FINANCE CITY MANAGER CITY OF TEMECULA AGENDA REPORT TO: City Manager/City Council FROM: Jim O'Grady, Assistant City Manager DATE: March 23, 2004 SUBJECT: Economic Development Monthly Departmental Report Prepared by: Gloria Wolnick, Marketing Coordinator The following are the recent highlights for the Economic Development Department for the month of February 2004. ECONOMIC DEVELOPMENT Leads & Inquiries In the month of February, the Public Works Department worked with WinCo Food Store, a discount warehouse grocery store, on tenant improvements. They will open their market in the old 120,000 sq. ft. Costco Building. WinCo has over 43 stores in five states (Washington, Oregon, Idaho, California and Nevada) with over 7,000 employees. In the month of January, the Southwest Riverside County Alliance responded to 4 leads and in the month of February they received 4 leads. The Alliance announced 3 relocations in January including Doorrech Industries will be building a 125,000 sq. ft. manufacturing facility in Wildomar; CompuTruss Inc. will relocate from its two facilities in Riverside and Corona to Lake Elsinore; and a private investor entered into escrow on 11 acres in Wine Country. (Refer to attached activity reports.) Media/Outreach Materials Staff wrote the City arl:icle for the March Chamber of Commerce Newsletter titled, "City Provides Life-saving Resources for Businesses." This was a follow-up article to the AED article published in the Chamber's February Newsletter. The article was also submitted to The Valley Business Journal. City responded to questions for the Economies, Efficiencies and Darned Good Ideas Section of Western City magazine. Space permitting, Temecula will appear in their May issue. Meetings Staff attended the Partners in Education Committee Meeting on February 2nd. Staff provided an update on the City's plans to create a Youth in Government Program. A tentative meeting date is set with District personnel for February 20`h. Two student representatives attended the meeting from their student government class as well as Future Business Leaders of America (FBLA). They expressed an interest in getting involved. \\San3\city manager\Wolnickg\DEPF..' R EPORTSTeb. '04.doc Donna Ramirez is with the school district and works with special needs individuals. She is working with several adult special needs folks (aged 18-20) that are looking for community service things to do. She is offering their services for our Senior Center, Temecula Community Center or divisions that could benefit from their services. Staff will follow-up with Ms. Ramirez on this. On February 3rd, staff met to discuss the Mayor's Lunch with Businesses Program. Staff prepared a draft program for 2004 highlighting possible industry sectors and meeting locations for Mayor Naggar to review. The City Council feels strongly about keeping Temecula businesses satisfied and are committed to be available to listen to the concerns that they have. Through regular lunch meetings with the business community they are able to do this. On February 5th, staff attended The EDC of Southwest Riverside County Business Relations Committee Meeting. Company contact reports included Temecula Auto Body & Paint, Symbolic Embroidery in Murrieta, J & J Financial Services in Murrieta and McLaughlin Engineering & Mining in Temecula. To date there have been 11 site visits. Staff attended the EDC of Southwest Riverside County Government Action Committee Meeting on February 9d'. Senator Hollingsworth Office discussed the worker's compensation crisis & legislation perlmining to illegal dumping. The committee discussed the benefits of subscribing to a bill tracking service and what may meet the goals and objectives of this committee. The Murrieta Chamber reported that they are pleased that the SCGA Golf Course will host a major tournament in August/September. This will be highly publicized as it will have top golfers competing for a purse upwards of $200,000. Fox Sports west will be covering the 5 day event and there will be a Pro -Am the first day of the tournament. Staff reported that Temecula is following the State's budget closely and looking into Proposition 56 & 57 as well as AB 488 which deals with Megan's Law and the dissemination of information pertaining to sex offenders. This will be taken to the City Council for a resolution of support on February 24th. Staff discussed Temecula's interest in Congress approving the TEA 21 Transportation Bill as this will be critical for funding the French Valley Interchange. Staff participated in a presentation of the proposed Higher Education Center to the Murrieta Temecula Group on February 61h and the Monday Morning Group in Riverside on February 18th. On February 19'h, staff met with Matt Montgomery of the Buxton Company regarding their Community ID program. Buxton is a customer research firm specializing in retail site selection and they have over 600 clients including retailers, developers and communities. Community ID is a comprehensive retail and restaurant identification system that provides clear direction for the attraction of retailers, restaurants and shopping centers. They will provide an assessment of a community's retail potential, retailer identification and marketing package. Staff will contact The Promenade Mall and commercial brokers in the community to see if there is interest in pursuing this program further. Staff attended the EDC of Southwest Riverside County Board of Directors Meeting on February 19th. Lori Moss of Murrieta mentioned that at the request of Councilmember Doug McAlester the Murrieta City Council will be considering a resolution that asks the County to consider changing the name of the French Valley Airport to the Southwest California Airport. The intent is to reinforce the branding for Southwest California, and to denote the greater regional significance of the airport. The EDC Board liked this idea and voted to send a similar request to the County. It was stated that changing the name of an airport is a lengthy process \\San3\city =wger\Wolnickg\DEPT REPORTSTeb. '04.doc and would probably require at least two years and would probably involve extensive community input. The date for the EDC Golf Tournament has been set for Friday, June 11, and will be held at the SCGA course in Murrieta. The Southwest Riverside County Manufacturer's Council would like to formally align with the EDC. A subcommittee was appointed to work with the Manufacturer's Council to explore how this might be done. Staff gave an update on the Chaparral building expansion in Old Town;, and stated that the E.I.R./DDA for the Higher Education Center will be completed on March 16th. Staff also talked about the 2004 Local Taxpayers and Public Safety Protection Act. The League of California Cities, California State Association of Counties, California Special Districts Association and local government organizations are rallying to get this proposition on the November 2004 ballot. This measure would let the voters have the final say on proposed actions by the State Legislature that would further reduce local government funding sources. It would protect such services as public safety and emergency care, roads, libraries, parks and transportation, by requiring voter approval before the State could reduce funding for local services or shift more costs to local governments. TOURISM Special Events On February 4`h, staff and Central Coast Productions met to discuss the final plans, vendors, car participants, entertainment, etc. lined up for The Good Old Days Car Show in Old Town. On February 19'h, The [lace for the Cure event organizers met with staff to discuss their 2004 event which will be held in October. The event organizers indicated that they will contact businesses ahead of time with the following information: date of event, street closures, parking, and deliveries. Organizers will also notify utility companies of the race day. The City will receive a new site plan and organizers will provide staff with their application in July. Staff will provide names of new Temecula business to the Susan G. Komen Inland Empire office. Travel Trade Shows/Familiarization Tours The City and Chamber represented Temecula at The Los Angeles Times Travel Show on February 7`h & 8'h at the Long Beach Convention Center. The show was very productive and lots of information was distributed on Temecula to tour operators, travel agents, media and the consumer. Staff arranged to participate at the Leisure Travel Summit in Anaheim from June 11-13. Attendees consist of travel professionals, agents, tour operators, etc. Staff also arranged for a Temecula FAM Tour which will be held on Sunday following the show. The tour will include Old Town, Temecula Creek Inn, Pechanga and Wine Country. The City of Ontario provided a brief tour of the Inland Empire area to a few travel executives from Disney on February 131h. They were not able to visit Temecula, however, the Temecula video was shown and tourist information and Temecula souvenirs were provided to the Disney executives. In February, representatives of The Inland Empire Tourism Council, San Bernardino Convention & Visitors Bureau, and staff discussed participation at the upcoming California Travel Market (CTM) in Anaheim on April 22 & 23. CTM is a by -invitation -only event offered to a select group of international and domestic product managers and sellers of the California travel product. Temecula will exhibit under the Inland Empire Tourism Council organization. \\San3\city manager\Wolnickg\DEPT REPORTSTeb.'04.doc Advertisina/Media The Anaheim/Orange County Visitors Guide was published. Temecula has placed a full - page color ad in the guide, which is distributed at consumer trade shows, at their Visitor Center and through travel promotions. On February 191h, staff met with Westways and Pechanga to review the advertising proposal for an advertorial section on Temecula in the July/August AAA Westways magazine and Highroads (AAA Arizona Publication). Meetinas Staff attended the Chamber Tourism Council Meeting on February ! `h at the SCGA Golf Course in Murrieta. Brenda Kemball of SCGA Golf, announced that SCGA Golf Course will be the official venue for The Califomia State Open on August 31', to September 4, 2004. Joe Kolina of Starscope provided an overview of the Golf Tournament. Jonathan Small, writer, "Best Places to Kiss in California" Travel Guide announced that he would be writing a chapter on Temecula. Other items covered included: an update on the TVCVB Mixer on March 111h at Temecula Creek Inn: Chamber purchased a new research program called "Zoomarang". Destination reports were provided. City provided an update of media and activities including: Temecula article in Cerca Magazine, Temecula section in Fodor's California Gold Guidebook, advertising in Westways magazine, co-op ad with Winegrowers Assoc. in the 2004 Anaheim/Orange County CVB Convention Services Directory and in their Orange County Area Driving Guide, co-op ad with Inland Empire Tourism Council in the 2004 California Official State Visitor's Guide & Travel Planner and coverage in the 2004 Inland Empire Visitor Guide. Meg Davis, of the North County Times, provided a bus tour to a group of decision makers from the National Newspaper Association. The No. County Times showed the Temecula video on the bus during their tour. The attendees received Temecula tourism information, CDs and souvenirs. Riverside county EDA will distribute Temecula rack brochures at the Riverside County Fair & National Date Festival which will be held Feb. 13 — 22. The City and Chamber will be exhibiting at the LA Times Travel Show at the Long Beach Convention Center on February 7 & 8. The Good Old Days Car Show will be held in Old Town on February 27 — 291h. On February 11th, staff met with Alice Sullivan and Came Thomas of the Chamber to discuss plans for the Temecula Convention & Visitors Bureau. Initial activities will include survey work and establishing a "one -stop center' for booking meetings, entertainment packages, and accommodation in the Temecula Valley. On February 241h, staff met to discuss the various City marketing efforts planned for the Children's Museum including logo, images, names, promotional items, etc. Coordination of the marketing efforts will ensure a consistent quality of marketing for the Museum. ATTACHMENTS Temecula Valley Chamber of Commerce Activities Report Economic Development Corporation of Southwest Riverside County Activities Report Southwest California Economic Alliance Activities Report (January & February) Temecula Valley Film Council Activities Report (January & February) Advertising Coverage \\San3\cltym ger\Wolnickg\DEPT REPORTS\Peb.'04.doc TEMECULA VALLEY CHAMBER OF COMMERCE March 8, 2004 Shawn Nelson, City Manager City of Temecula 43200 Business Park Drive Temecula, CA 92590 Dear Shawn, Attached please find the February Monthly Activity Report as per our contract with the City of Temecula. This is the month of February at a glance: Business Inquiry Highlights: In the month of February, 6 businesses requested information on starting or relocating their business to Temecula. They received a business packet, which includes a copy of the City of Temecula demographics, relocation, housing, rentals, maps, organizations, etc. Board of Directors Highlights: Temecula Valley Convention & Visitors Bureau will hold their first event on March 11tb at Temecula Creek Inn. An exciting announcement will be made by John Palinkas of Pechanga Resort & Casino. Committee Highlights: The Chamber has been working with UC Riverside to create a Leadership Program for the region. The goal of the leadership program will be designed to offer instruction in developing the next generation of leaders. Participants may include those considering future participation in the school board, city government and leadership positions in organizations as well as business. The committee is currently securing instructors for the program and will meet again this week for follow-up. Tourism & Visitors Council: Jonathan Small, writer, announced that he would be writing a entire chapter of the Travel Guide on Temecula. The travel guide helps couples find the most romantic destinations in the region. The book has a unique rating system called the "lip rating." A sign-up sheet went around the tables to see which businesses would be interested in having him come to their place of business. Mulhern showed the TVCVB Mixer on March 11, 2004 @ TCI from 5:30 to 7:30 p.m. invitation to the group. Thank you to our sponsors of the event: Temecula Creek Inn, Friendship Transportation, Hi-Tek Dynamics, & the Temecula Valley Wine Growers Association. With the "Zoomerang" software that was purchased by the Chamber, the Tourism Council group will be formulating 5 unique surveys. This program will assist the TVCVB Subcommittee in gathering primary data via email survey on the different tourism based businesses in the Temecula Valley. A sign-up went around the group to help Thomas formulate questions that would be good to put into the survey. Thomas and two committee members attended the LA Times Travel Trade Show at the Long Beach Convention Center on Sunday, February 8`", 2004 at the City of Temecula Booth. Business Resource Guide & Membership Directory: Updates for the 2004 guide are nearly completed and the new Directory will be available early April 2004. 10,000 copies will be printed this year. 26790 Ynez Court • Temecula, CA 92591 Phone: (909) 676-509p • Fax: (909) 694-0201 www.temecula.org • e-mail: info@temecula.org Education Committee: The Committee selected the winning posters for the Stand Up for Our Community program. The Committee is currently working on the Youth Job Fair, which will be held at the Promenade In Temecula. Ways & Means Committee: The 38`" Annual Installation Banquet took place on February 21, 2004 at Pechanga Resort & Casino. The event was a huge success with over 700 guests in attendance. The Law Office of Robert Bryce Rosenstein, APLC took home the Sterling Business of the Year award. The Gold Business of the Year award went to Mission Oaks National Bank and the Platinum Business of the Year award went to Solid State Stamping. The Boys & Girls Club of Southwest County won for Non -Profit Charitable Organization of the Year. The Citizen of the Year award was given to Chuck Washington. The Committee is working on finishing the details for the 2004 State of the City Address presented by the Honorable Mayor Mike Naggar. The event will take place Thursday, March 25, 2004 at Pechanga Resort & Casino. The events Title Sponsors are Chemicon International and Union Bank of California. After Board approval the committee has changed their name from Ways & Means to Special Events. Local Business Promotions Committee: The Committee is working diligently on the spring Shop Temecula First Campaign. 'The Business Resource DVD Sub -committee is working on a Zoomarang survey for the membership to determine what topics would be valuable for a future DVD. The businesses of the Month for March selected by the Special Events Committee are Conveyor Group and Creative Industries Media Group. Real Estate Express Services was awarded the Chamber Spotlight and RKR Media Associates is the Mystery Shopper winner for the month of March. Government Action Committee: The TVCC staff and committee volunteers worked on Prop. 55 and are very excited about the success of it passing. Congressman Darrell Issa will be the guest speaker at Good Morning Washington on March 19, 2004 at Bear Creek. The Chamber signed Governor Schwarzenegger's petition to reform workers compensation. Membership Committee: -The Chamber welcomed 33 new members who joined in February. The Ambassadors and staff attended eight ribbon cuttings. The Ambassador Networking Breakfast Business Spotlights were Murrieta Day Spa and South Coast Winery & Resort. Congratulations to Annette Nielsen and Jan Gentry for receiving " The Ambassadors of the Year 2003". Tourism Highlights (Bulk brochure distributors) Activity Report: 330 Visitor Guide requests were processed from the City of Temecula's Westway's advertising marketing piece • 210 Visitor Guides were distributed to Pechanga Resort & Casino to be given to guests. 50 Visitor Guides and 100 Winery Brochures were distributed to Diane Reyes with Pechanga RV Resort for guests. • 30 Visitor Guides and 30 Winery Brochures were given to Diane Anderson with Temecula Valley High School for foreign exchange students. • 30 Visitor Guides, 25 Winery Brochures and 50 Tourism Maps were distributed to Gus Konchar with Premier Properties to be given to tourists coming to Old Town Temecula. • 100 Visitor Guides and 10 City Maps were distributed to Lynne Doria with the Weekend Visitor Center for Visitors coming to Old Town Temecula. • 25 Visitor Guides, 25 Winery Brochures and 25 Tourism Maps were distributed to Warner Springs Ranch to be given to guests. 40 Visitor Guides were distributed to Cynthia Hatten to be given to guests for a family reunion. • 20 Visitor Guides were distributed to Stacey Kenyon with Century Plaza Towers for tourism purposes. • 600 Relocation Books were distributed to Danielle Clark with Temecula Valley Unified School District to be given to new families moving to the area. • 35 Visitor Guides, 35 Winery Brochures and 35 Tourism Maps were distributed to J. Steinorth to be given to an RV group. Activity Report: • Tourism calls for the month of February — 2,161 • Phone calls for the month of February — 3,684 • Walk-ins for the month of February— 1,901 • Web Page User Sessions for the month of February — 7,568 • Website Tourism Survey - " How did you hear about Temecula" • Article — 2% • Friend - 32% • Link - 8% • Magazine - 4% • Other - 35% Radio — 1 % • Search — 12% • TV -- 6% 343 responses were received: Also, attached are the meeting minutes for the Tourism and Visitors Council, Education, Government Action, Local Business Promotions, Membership and Marketing and Ways & Means committee. If you have any questions regarding this information, please call me at (909) 676-5090 or email asullivan@temecula.org. Thank you. Sincerely, Alice Sullivan President/CEO cc: Mayor Mike Nagger Mayor Pro Tem Jeff Comerchero Councilman Jeff Stone Councilman Ron Roberts Councilman Chuck Washington Shawn Nelson, City Manager Jim O'Grady, Assistant City Manager Gary Thornhill, Deputy City Manager Gloria Wolnick, Marketing Coc rdinator TVCC Board of Directors Temecula Valley Chamber of Commerce Monthly Activity Report February 2004 Chamber Vis. Center Year -To -Date PHONE CALLS This Month This Month Total TOURISM Tourism Referrals 404 743 Calendar of Events 218 441 Special Events 252 418 General Information 1,287 2,450 TOTAL TOURISM CALLS 2,161 4,052 Relocation 246 528 Demographics 140 354 Chamber 1,009 1,888 Miscellaneous 128 270 TOTAL PHONE CALLS 3,684 7,092 WALK-INS Tourism 158 113 337 Calendar of Events 149 2 321 Special Events 78 26 156 General Information 728 45 1,329 Relocation 114 4 307 Demographics 88 - 260 Chamber 474 - 967 Miscellaneous 112 236 TOTAL WALK-INS 1,901 190 3,913 MAILINGS Tourism 503 1,054 Relocation 71 165 Demographics 59 156 TOTAL MAILINGS 633 1,375 E-MAIL Tourism 132 252 Relocation 101 225 Miscellaneous 563 1,078 TOTAL E-MAIL 796 1,555 WEB PAGE USER SESSIONS; 7,568 14,199 GRAND TOTALS This Month Year -To -Date PHONE CALLS 3,684 11,144 WALK-INS 1,901 3,913 MAILINGS 633 1,375 E-MAIL 796 1,555 WEB PAGE USER SESSIONS 7,568 14,199 Annual Volume Comparisons Chamber Chamber Percentage February 2003 February 2004 PHONE CALLS TOURISM Tourism Referrals 254 404 59% Calendar of Events 163 218 34% Special Events 342 252 -26% General Information 1,093 1,287 18% TOTAL TOURISM CALLS 1,852 2,161 17% Relocation 153 246 61 % Demographics 89 140 57% Chamber 905 1,009 11 % Miscellaneous 310 128 -59% TOTAL PHONE CALLS 3,309 3,684 11% WALK-INS Tourism 205 158 -23% Calendar of Events 141 149 6% Special Events 59 78 32% General Information 807 728 -10% Relocation 151 114 -25% Demographics 92 88 4% Chamber 552 474 -14% Miscellaneous 311 112 -64% Visitor Center Walk -Ins 440 190 -57% TOTAL WALK-INS 2,758 2,091 -24% MAILINGS Tourism 123 503 309% Relocation 95 71 -25% Demographics 93 59 -37% TOTAL MAILINGS 311 633 104% E-MAIL Tourism 87 132 52% Relocation 68 101 49% Miscellaneous 157 563 259% TOTAL E-MAIL 312 796 155% WEBSITE USER SESSIONS 5,305 7,568 43% * Chamber referrals reflect fares, walk-ins and phone calls TEMECULA VALLEY CHAMBER OF COMMERCE Tourism & Visitors Council Meeting Minutes Thursday, February 5th, 2004 @ 11:30 a.m. SCGA Golf Course Chairperson: Cherise Manning (present) Co -Chair: Kelly Daniels (not present) Board Liaison: Rusty Manning (present) Bette Endersen (not present) Michael Doblado (present) Committee Present: Annette Nielsen, Bill Parr, Bill Seltzer, Brenda Kemball, Brookes Konig, Cathy Lester, Cheryl Rolph, Clifford Nunn, Dan McBee, David Spoon, Donna Craig, Dwyane Lewis, Ellen Watkins, Gail Bradley, Ginny Mulhern, Gloria Easterwood, Gloria Wolnick, Jack Konecni, Jeannie Miley, Jenelle Brinneman, Jennifer Chancellor, Jim Brady, Joe Camero, Joe Kolina, John Kelliher, Jonathan Smalls, Joy Sarolia, Judi Brady, Karol Hansen, Ken Westmyer, Kevin Fonseca, Kimberly Henniger, Krista Chaich, Kyrstan Martin, Laurie Dimond, Louie DiBernardo, Maggi Allen, Marc McFarland, Melissa Landis Melody Brunsting, Michael Doblado, Michelle Evans, Nina Stanley, Noelle Spoon, Sharon Goode, Sheila Havens Ryle, Sherry DiBernardo, Steve Mallory, Tanya Mattern, Tara Tankink, Valarie Skorvan,Vangie Esteban Staff Present: Carrie Thomas Call to Order/Introductions Manning called the meeting to order at 11:50 a.m. Self Introductions were made around the group. Meeting Minutes Jim Brady made a motion to approve the January 8, 2004 Tourism & Visitors Council meeting minutes as written. Valarie Skovron seconded the motion, which carried. SCGA's Special Event Kemball announced that SCGA Golf Course will be the official venue for The California State Open on August 31s`, 2004 to September 4, 2004. There will be a guaranteed $125,000 prize fund for the event which will bring 156 players (professionals, amateurs, & PGA members). This year will mark the 84'h year of the tournament. The event will be broadcasted on FOX Sports Net which will reach over 77 million homes nationwide. Sponsorship spots are now available. For any inquires about the event please contact Brenda Kemball at the SCGA Golf Course at (909) 677-8780 or Joe Kolina at Starscope Management, Inc. at (818) 500-8760 or email him at jkolina@att.net "Best Places to Kiss in California" Travel Guide Thomas introduced Jonathan Small, writer, to the Tourism Council group. He announced that he would be writing a whole chapter of the Travel Guide on Temecula. The travel guide helps couples find the most romantic destinations in the region. The book has a unique rating system called the "lip rating." A sign-up sheet went around the tables to see which businesses would be interested in having him come to their place of business. He will be in the Temecula Valley in March 2004 to conduct: his research for the book. March Tourism Meeting Time Change The March Tourism Council Meeting will be held at The Castle Bed & Breakfast. Thomas had the committee vote for an early meeting time due to the fact The Castle Bed & Breakfast would like to showcase one of their specialties which is brunch to the committee. They will be serving a sampler of the menu at the meeting on Thursday, March 4rh, 2004 at 10:30 a.m. Temecula Valley Convention & Visitors Bureau • Mulhern showed the TVCVB Mixer on March 11, 2004 @ TCI from 5:30 to 7:30 p.m. invitation to the group. The last day to RSVP for the event is March 1, 2004. Thank you to our sponsors of the event: Temecula Creek Inn, Friendship Transportation, Hi-Tek Dynamics, & the Temecula Valley Wine Growers Association. If a member didn't receive an invitation in the mail, please contact Carrie Thomas at the Chamber (909) 676-5090. If you are interested in being a volunteer at the event, please contact Carrie also. All prize donations will need to be delivery to Carrie at the Chamber by February 20`h, 2004 to be included in the program. • The Chamber has purchased a new research program called "Zoomarang." This program will assist the TVCVB Subcommittee in gathering primary data via email survey on the different tourism based businesses in the Temecula Valley. A sign-up went around the group to get help Thomas formulate questions that would be good to put into the survey. • Thomas, Mulhern and Brady will be attending the LA Times Travel Trade Show at the Long Beach Convention Center on Sunday, February 81h, 2004 at the City of Temecula Booth. City Marketing Report • An article on Temecula will be published in Cerca Magazine, a quarterly magazine that promotes tourist areas in Nevada, Utah, Arizona and Southern California. The magazine is published by the Las Vegas Review -Journal and is sold at bookstores and newsstands. • A Temecula section will be included in Fodor's California Gold Guidebook. Fodor's is the world's largest guidebook publisher. Publication will be out in November. • Meg Davis, of the North County Times, provided a bus tour to a group of decision makers from the National Newspaper Association. The No. Co. Times showed the Temecula video on the bus during their tour. The attendees received Temecula tourism information, CDs and souvenirs. • The City continues to advertise in Westways Magazine. • The City participated with the Temecula Valley Winegrowers Association in placing a full - page co-op display ad in the 2004 Anaheim/Orange County CVB Convention Services Directory. 6,000 directories are printed and will be distributed to meeting planners, hotel convention services departments and anyone requesting services of various types. Thank you to RSVP Limo, the Grapeline Wine Country Shuttle, Pechanga Resort & Casino and Temecula Creek Inn for providing photography. • The City and Temecula Valley Winegrowers Assoc. placed an ad in the Orange County Area Driving Guide. The 40-page driving tour guide for the Anaheim/Orange Co. CONVIS showcases 12 itineraries, which includes a driving tour to Temecula Wine Country. 100,000 were printed and will be distributed at consumer trade shows, in press kits, at their Visitor Center and publicized on their website and through travel promotions. • City participated in a full -page co-op ad with the Inland Empire Tourism Council in the 2004 California Official State Visitor's Guide & Travel Planner. The Guide is the main fulfillment piece for travelers responding to CA Tourism's advertising campaigns. 500,000 copies published. Temecula has a complimentary listing and hyperlink on visitcalifornia.com. • The City provided information for the 2004 Inland Empire Visitor Guide and Temecula received some good coverage. 15,000 copies published and are mailed by request through the web site advertising in CA Visitors Guide, Ontario Airport, hotels, trade shows and Los Angeles CVB. • Tourism Rack Brochures were provided to the Riverside County EDA to distribute at the Riverside County Fair & National Date Festival which will be held Feb. 13 — 22 at the Riverside County Fairgrounds in Indio. • The City and Chamber will be exhibiting at the LA Times Travel Show this weekend at the Long Beach Convention Center. More than 250 travel -related companies from all over the world will be participating. The City placed an ad in the LA Times Travel Show Event Guide which came out in last week's Sunday Times. Our booth is aligned with San Diego. The Good Old Days Car Show will be held in Old Town on February 27 — 29`h. Hundreds of classic & custom rods, a kid zone, live entertainment, & food court. A car cruise will be held Friday evening to kick off the event. Tourism Destination Reports • Pechanga Resort & Casino — The expansion is due to be finished in June 2004. Olivia Newton -John will be on stage on February 8, 2004. The Temptations will be performing on February 15, 2004. Hall & Oats will be on stage February 22, 2004. Kenny Loggins will be at Pechanga on February 26 & 27, 2004. George Carlin with special guest Denis Blair on March 7th. Chicago will be performing on March 18 & 19, 2004. Lupillo Rivera will be on stage on March 26`h, 2004. And Tony Bennett will be performing on April 4`h, 2004. For more information on any of these events please call (877)711-2WIN or go to www.pechanga.com. • Temecula Valley Winegrowers Association —No Report • Old Town Temecula —No Report • Arts Council of Temecula Valley — 11`h Annual Valentine's Love Songs Concert will be on Friday, February 13'h, 2004 at 7:30 p.m. at St. Catherine of Alexandria Catholic Church. The event will be featuring the University of California, Irvine's Men in Blaque and the Murrieta Valley High School Chamber Singers. The Painted Ponies finial arrived on January 16'h 2004. There is 29 one of a kind ponies that can now be found on the streets of Old Town, the Promenade in Temecula, Callaway Winery, Ponte Winery, Tower Plaza Center, Embassy Suites Hotel, the Temecula Valley Historical Museum, Salon 29, and Rose Haven. The Painted Earth will donate $5.00 for every miniature pony painted purchased and painted between January 1 to April 30th. The Painted Earth will also be holding a contest on the miniature painted ponies. Grand Prize is $100.00 gift certificate. Temecula Valley CYT performs THE MUSIC: MAN JR. at the Bob Burton Center in Fallbrook on February 20, 21, & 28, 2004. Chaparral High School Platinum Sound Ensembles will be in Washington D.C. Memorial Day 2004 for the unveiling of the World War II Memorial. There will be a Golf Tournament on Monday, March 29` , 2004 at SCGA and Hollywood Canteen Swing Concert on Sunday, April 18, 2004 to help raise money for the students to take a trip of a life time to Washington D.C. For more information on any of these events please call (909) 695-ARTS. • Balloon & Wine Festival — No Report • Temecula Valley International Film Festival — This year will be the 10 Year Anniversary of the Film Festival. The 2003 Festival was very successful. And 2004 will be a bigger, better production then last year. All lifetime achievement awards winners will be invited to the event and there will be some big names added to this Black Tie Awards Ceremony. • Temecula Valley Museum & Children Museum -On February 5, 2004 the Black History Month Program will be at the Temecula Valley Museum in Old Town. President and Currator of the Hamilton Museum, Margaret Jaenke, will discuss some of the historic characters of Anza. For more information contact 909.694.6452. Temecula Valley Museum Family Day Program will be on February 7, 2004 at the Temecula Valley Museum from 2:00 p.m. - 4:00 p.m. Includes a presentation, followed by an adult/child participation activity. Member Updates • Thessalonika Family Services/Rancho Damacitas is presenting the Rubber Ducky Derby Race on June 12, 2004 at Lake Harveston. There will be 10,000 Rubber Ducks racing in the waterway. Sponsorship for the event is now available. All monies from the event will go towards Rancho Jireh Foster Homes, Rancho Damacitas, and the Rancho Campus helping out -of -home care and services for children who have been removed from their natural homes. For more information on this event please call Penny at (909) 302-2317 or go to www.thessalonika.org • Holiday Inn Express has new holiday package deals. There are now specific golf and hot air balloon ride packages available. For more information please call Ken Westmyer at (909)699-2444 or go to www.staytemecula.com. • The Promenade In Temecula announced new stores coming soon to the shopping centers will include a New York & Company, Kirkland's, Cyber Cafe and Cinderella's. • Events by Annette announced that Keyways Winery will be featuring the Temecula Players on April 17 & 18, 2004. There are only 150 tickets available for each night. Buy your tickets early. For more information on this event please call Annette Nielsen at (909)506-1135. The Temecula Players will be performing at whole "Theater in the Vines" series. Watch for the season program of when and where their next performance will be in Wine Country. • Raging Waters will be having a FREE VIP DAY for all Chamber members on Friday, June 41h, 2004 from 11:00 a.m. to 4:00 p.m. The day will include a formal announcement of the newest attraction, "Dragon's Den", park tours, lunch, entertainment, beach attire fashion show and prizes. For more information please call Greg Johnson at (909) 802-2213. • Valentine Rendezvous'at Thornton Winery on February 13th & 14th, Romance your sweetheart in the heart of beautiful wine country with exquisite cuisine, fantastic wine and a romantic atmosphere:. For more information contact (909) 699-0099. • Valentine's Day Wine Dinner on Saturday, February 14, 2004 FALKNER WINERY - Falkner winery will host a romantic Valentine's Candlelight Wine Dinner. For reservations please call 909.676.8231 or visit www.falknerwinery.com • Valentine's Day Dinner on Saturday, February 14, 2004 at Callaway Coastal Winery. Enjoy an intimate evening amongst candlelit wine barrels, violin music and amazing food and wine. For tickets and information contact (800) 472-2377. • California Hawaii Golf Schools announced a new monthly membership program, "The Great Golfer Program." For $99 a month you can have unlimited training and practice with golf pro, Bill Seltzer. For more information about this great deal please call (909)699-2283 or go to www.CalGoifer.com. • Reliance Concierge has special Valentine Packages and Spring Cleaning Specials now available. Let them do the work for you. To find out more information about their exclusive packages please call (909)696-2522 or go to www.relianceconcierge.com. TVCC Board Update Thomas reported • Chamber Mixer on Wednesday, February 18, 2004 from 5:30 p.m. — 7:30 p.m. at USA Federal Credit Union. • The Roundtable Discussion will be Friday, February 6, 2004 at Pat & Oscar's. • The Ambassador Networking Breakfast will be at 7:30 a.m. on Wednesday, February 25, 2004 at Embassy Suites Hotel. • The TVCC Membership Workshop will be at 12 noon to 1:00 p.m. on Tuesday, February 3, 2004 at the Chamber. • The TVCC Membership Meeting will be at 8:00 a.m. on Wednesday, February 11, 2004. • TVCC office will be closed on Monday, February 161h, 2004. • 38th Annual Installation Banquet & Awards Ceremony on February 21, 2004 at Pechanga Resort & Casino. This premier black -tie banquet and awards ceremony of Temecula, with 600 guests in attendance, honors the outgoing and newly elected Board of Directors. Awards are presented for the past year's achievements for Citizen of the Year; Sterling, Gold, and Platinum Businesses of the Year; Non -Profit Charitable Organization of the Year, Ambassador of the Year, and Lifetime Achievement Recipient. For more information please contact the Temecula Valley Chamber of Commerce at 909.676.5090 or email melissa aC2temecula.orq. Thank you to Our 2004 Chamber Installation Sponsors : Title Sponsor - American Media/Transwestern Publishing, Premier Sponsor - Pechanga Resort & Casino, Reception Sponsor - Guidant Corporation , Photography Sponsor - Southwest Healthcare System, E=ntertainment Sponsor - Paradise Chevrolet Cadillac , Awards Sponsor - The Press-Enterpri=,e, Affiliate Sponsors: Community Little Book, Community National Bank, Domenigoni Barton Properties, Temecula Valley Bank, The Promenade In Temecula & Toyota of Temecula Valley. Next meeting Date: Thursday, March 4' @ 10:30a.m.Location: The Castle Bed & Breakfast 4 EDUCATION COMMITTEE MEETING MINUTES Temecula Valley Chamber of Commerce Conference Room Sponsored by Community Little Book Thursday, February 12, 2004 9:00 a.m. Chair: Donna Wilder Members Present: Tracy Hunter, Jimmy Moore, Danielle Clark, Cheryl Ferrulli, Cheryle Steddom, KC Schumann, Norma Arias -Lee Staff Present: Laura Tumbow Guest: Julie Miller, MWD Approval of Minutes Moore made a motion to approve the January minutes with the change to reflect his suggestion for a "Western Wear Friday" fundraiser as a means of raising scholarship funds. Hunter seconded the motion, which carried. Guest Presentation MWD representative made a presentation regarding the 2004 Solar Cup event that will be held at Lake Skinner on May 21-23. Chapparal High School students along with 22 other schools will be participating in this event. The event is coordinated to reinforce stewardship and educate students on alternative technologies and energies. MWD will invite elected and school board officials to attend the event. Career Education Video No report. Stand Up For Our Community Clark reported that the District has paid the invoice for the presentation, which amounted to $5,500. The District originally approved the expense not to exceed $4,000. $850 in donations has been received to date. Staff will discuss with the Board how the additional $650 will be raised. Copies of each winning poster will be distributed to the schools and contributors. Clark also reported that STAND, Clubs have been established at the high school level. Clark will discuss the possibility of the high schools developing performances with the same type of format. Youth Job Fair Committee reviewed the list of employers that have confirmed their participation in the April 17 Job Fair. Wilder provided a script that Job Fair Committee members will use to contact tenants at The Promenade and encourage their participation. 4 student workshops will be held during the week prior to the Job Fair. Students will receive training on completing job applications, interview skills, resume building and appropriate business attire. A fashion show will also be included at the orientation that is held at The Promenade. School Employee Recognition Clark reported that the gift certificates have been divided and will be dispersed at each school site. The certificated were divided based on the number of personnel. The principals at each school will determine how the certificates are awarded. Clark requested the committee review this program for alternate methods of recognizing the teachers and staff members. Student of the Month February 23, 2004 at 12 Noon, Temecula Sizzler. School and Colleges Update TVUSD — Clark reported that Chaparral High School will have a new principal as of February 23`d. Three new schools will be completed this year and three schools will be completed next year. Partners in Education will be holding a Career Day in May at both high school campuses. ULV — Schumann stated the ULV offers an Organizational Management & Leadership program. City Update No report. Scholarships Wilder reported that a sub -committee will be meeting to discuss methods for raising scholarship funds. Wilder has scheduled a meeting with Michael Doblado with The Promenade to discuss possible events that can be held at the mall as fundraisers. Clark, Hunter, KC, Arias -Lee and Ferruli will meet to discuss fundraising efforts. Board Update • Installation Banquet — February 21, 2004 at Pechanga Resort & Casino. • State of the City Address — March 25, 2004 at Pechanga Resort & Casino. Meeting adjourned. Thank You! Next Education Committee Meeting is Thursday, March , 2004, 9:00 a.m. in the Temecula Valley Chamber of Commerce Conference Room Sponsored by Community Little Book Government Action Committee A Joint Committee of the Lake Elsinore, Murrieta and Temecula Chambers of Commerce Meeting Minutes Monday, February 9, 2004 Murrieta Chamber of Commerce Liaisons: Dr. Larry Francis (not present) Present: Roger Ziemer (Chairman), Gene Wunderlich (Co -Chair), Ralph Ferro, Verne Lauritzen, Kimberly Frieze, Cheri Haggerty, Bonnie Wright, Charlotte Fox, Jim Cauhape, Joshua Taylor, Bill Lohr, Destry Johnson, Aaron Adams, Paul O'Neal Staff: Rex Oliver, Valerie Preston — Murrieta; Alice Sullivan, Laura Tumbow —Temecula I. Meeting was called to order by Ziemer at 12:05 pm. II. Self Introductions III. Approval of January 12, 2004 Meeting Minutes Minutes were approved IV. Bill Tracking Form Review Oliver reported there is an existing tracking tool, Capital Track, now used by the Water District and may be used by the California Chamber of Commerce in the near future. There is a fee to use Capital Track, 2 versions available. Cauuhape reported the Lite version would track approximately 40 bills and cost $50 per month. If the California Chamber adopts Capital Track it could be possible there would be no charge as the local Chambers are members. V. State Issues A. CA State Senator Hollingsworth - Lauritzen reported Workers Compensation legislation may be introduced by March 1 but not likely. Budget is an ongoing issue. Room for 1-2 spots for new legislation to be introduced. B. CA State Senator Battin - Lohr reported Workers Compensation will not pass because of the trial attorney Lobby. 1.4 million dollars and 1200 people to fight initiative on the ballot. Illegal dumping is a problem in this area as well as the desert. Bill introduced to change wording to "shall" be prosecuted instead of "may" be prosecuted for illegal dumping. Serious environmental issue. Battin does not support Prop 56.Oliver stated California Chamber will be sponsoring television commercials against 56. O'Neal suggested Chambers send brill recommendations to its members. C. CA State Assemblyman Haynes - No report. D. CA State Assemblyman Benoit - No report. VI. Legislative Reports A. U.S. Congressional District 43, Calvert — No report. B. U.S. Congressional District 45, Mary Bono — Wright reported Omnibus bill passed, 2 million dollars to be allocated to Murrieta area. Bono is participating in FCC ruling against profanity & enforcing violations, HR3717. Country of Origin bill for fruits and vegetables may be delayed for 2 years. C. U.S. Congressional District 48, Issa—No report. VII. County Reports A. Riverside County Supervisor District 1 (Buster) - No report. B. Riveride County Supervisor District 3 (Venable) - No report. VIII. City Legislative Issues A. City of Lake Elsinore — Best reported on Cal Trans projects in the area. B. City of Murrieta — Oliver reported General Plan review started 2 weeks ago, meets every 2 weeks and should be completed by November. C. City of Temecula — Adams reported bill T21 for monies to be allocated for French Valley Parkway should be at Senate level. Assembly bill 488 passed to senate regarding sex offenders. Haggerty asked for support of transportation bills. IX. Chamber Reports A. Lake Elsinore - Best reported EDC luncheon for District 1 Supervisor forum will take place at the Diamond. B. Temecula - Frieze reported Sullivan, Oliver and Frieze attended Riverside Chamber sub committee meeting to provide Workers Comp. information to members. Possibly establishing a website that would allow for Q&A and resource information for members. Sullivan distributed fact sheet on Prop.55 . Asked for assistance, support and sponsorship of the bill. Good Morning Washington will take place on March 19`h, location to be determined. EDC is sponsoring a Government Action Mixer on Tuesday, February 17. Working on Leadership Academy in conjunction with University of Riverside. C. Murrieta - Oliver reported supported of Prop 55 and opposition of Prop 56. Working on sending letters regarding Prop 57 and 58. Reverse Drawing is 3-17. SCGA has been awarded the California State Open golf tournament. City of Murrieta will be key sponsor. XIII. Other Business Supervisor forum to take place at the City of Murrieta Council Chamber 2-24 at 6pm. Venable has declined to participate. Forums will also take place at Temeku Hills on 2-12, The Colony on 2-10 and San Jacinto 2-26. Wright announced annual VEDC meeting 2-11 at new library in San Jacinto. XIV. Meeting adjourned 1:OOpm Next meeting is Monday, March 13, 2004 at 12:00 p.m. at the Murrieta Police Department Community Room, 24701 Jefferson Ave., Murrieta. TEMECULA VALLEY CHAMBER OF COMMERCE LOCAL BUSINESS PROMOTIONS COMMITTEE MEETING MINUTES February 18,2004 8:00a.m. Mission Statement: Provide ongoing education to both merchants and the public to develop community awareness as it relates to local business and the economy. Committee Chair: Bert Baluyut Co -Chair: Kurt Peck (absent) Board Present: Greg Brown Members Present: Billy Banks, Kirby Bown, Carole Crocker, Vickey Gocke, Bob Hagel, Carl Hoffman, Theresa Lim, Amber Mamian, Mike Mamian Staff: Alice Sullivan Lynn Collett Welcome & Introductions Approval of Minutes Banks made a motion to approve the January 21, 2004 meeting minutes as written and Crocker seconded the motion. Local Business Baluyut has prepared a letter for new members who have interest in the Local Business Promotions Committee. The letter will welcome the new member to the chamber and explain the various programs the Local Business Promotions Committee and Chamber offer. Shop Temecula First The Shop Temecula First Mission Statement has been drafted and will be presented to the Board of Directors on February 26, 2004 for approval. The committee is meeting after the Local Business Promotions Committee to continue discussing ideas for the spring program. Mystery Shopper Baluyut explained the program and the recognition each winner receives courtesy of The Californian and DHL Business Solutions. The February winner is Ponte Family Estate Winery and March is RKR Media Associates. Business of the Month Banks and Baluyut explained the program and announced the Business of the month winners for the program sponsored by KMYT/My 94.5 Radio Station. The Ways & Means Committee will decide the Business of the month winner for March and the Local Business Promotions committee will decide for the month of April. The Education Committee decided the February winners who were The Apple Barn & Mt. San Jacinto College. Chamber Spotlight Baluyut described the Chamber Spotlight and the recognition that new member companies receive courtesy of FROGGY. The: Chamber Spotlight business for February is Landscape and More and for March is Real Estate Express Services. Business Resource Program_ The committee has approximately 600 DVD's available for distribution. Hagel reported the committee is working on questions for a Zoomerang Survey which will go out to all of our chamber members. Collett will be putting DVD Labels on the Business resource DVD holder so that members can distinguish between a DVD and CD. Baluyut would like to see Hagel put together a trouble -shooting mentoring program. Board Update Sullivan and Brown gave an update on the following: • The Chamber will be offering a class for people interested in starting a business. The class will be held monthly and. will offer different topics. • The TVCVB Mixer will take place at Temecula Creek Inn on March 11th at 5:30p.m. The Government Action Committee is sponsoring a Candidate Forum at 6:OOp.m. on February 24"' at the Murrieta City Hall. Chamber members are encouraged to attend. The chamber sent out a Zoomerang Leadership Program Survey to its members. Of the 108 responses 98% were: in favor of the new Leadership Program. 13'b Annual Golf Classic will be held May 7th at Temecula Creek Inn. Adjourned NEXT MEETING: March 17, 2004 at 8:OOa.m. in the Chamber Conference Room Sponsored by Community Little Book Temecula Valley Chamber of Commerce Membership and Marketing Meeting Minutes Wednesday, February 11, 2004 8:00 a.m. — 9:00 a.m. Chamber Conference Room Sponsored by Community Little Book Mission Statement: Develop programs to maintain and build a membership commensurate with the growth of the Temecula business community and simultaneous growth of the Chamber. Serve as goodwill representatives and strive to enhance the value of membership encouraging ongoing dialogue between members. Committee Chair: Timmy Daniels Board Liaisons: Stan Harter Co -Chair: Judy ZuIligar Committee Present: Carole Crocker, Diane LaPointe, Theresa Lim, Bob Hagel, Jan Smith, Donna Vincent, Kirby Bown, LaVonna Lacy, David Bush, Bill Seltzer, Jann Gentry, Alma Gonzales New Member Present: Board Liaisons Present: Stan Harter, Greg Brown Staff Present: Alice Sullivan, Cora Saxarra, and Shirley Eilek Minutes Committee chair Timmy Daniels called the meeting to order at 8:10 a.m. The minutes of the previous meeting were reviewed and motioned for approval by Kirby Bown and seconded by Bob Hagel; which carried. Membership Report The committee reviewed the Membership packet. Currently there are 1,419 members (reflects 33 new members, 68 renewals '19 drops) Daniels explained the chart regarding the drops and potential drops. Committee will assign an ambassador to make a follow-up call on the potential drops. Daniels would like to re -organize the ambassador program and talked about a committee commitment. Staff will try to call all ambassadors to find out the area of their interest. Ambassadors will be wearing a red ribbon together with his or her own badges for easy visibility. Crocker suggested re -designing the badge to where each ambassador badge will show the TVCC logo, ambassadors name and the name of their business. The suggestion was motioned for approval and seconded by Gentry; which carried. Daniels also mentioned that his goal for the new members attending the mixers is to place them in an area where members and board of directors could come by and introduced themselves. It will be announced through the entire evening. Seltzer was not able to get a follow-up call recap from the committee and was not sure what to do. Daniels suggested putting a hold on the call till he can re -organize. Daniels mentioned the Chamber page is under construction and it would include ribbon cutting schedule, roundtable discussion minutes and other events concerning membership. Sullivan introduced Stan Harter as the new Board Liaison for the membership committee. Sullivan also encourages everyone to vote for prop 55 which will help building new schools. She also announced that over 700 guest are attending the Installation Dinner, which will be held at Pechanga Casino and Resort. The Request to sell tickets for the non-profit organization at the mixer was declined by the committee. 1.) Mixer host may not be able to accommodate everyone in the future. 2.) It will take away from the chamber raffles. Ribbon Cuttinq Ribbon cutting schedule emailed to all ambassadors made an improvement on attendance. Eilek reminded all the ambassadors to call the Chamber first before going to ribbon cutting and make sure it has not cancelled. Ambassador's Points Ambassador needs to submit their points to Saxarra or Eilek by month end Roundtable: Zulfiqar thank Daniels and Gent? for attending the Roundtable Discussion and taking the minutes. Next roundtable Friday, March 5t 11:00 — 1:00 p.m. Pat & Oscar's Topic: Marketing strategies Part 2 (radio, cable and broadcast) Ambassador Networking Breakfast: Wednesday, February 25 7:30 — 9:00 a.m. Embassy Suites Hotel Temecula Valley Wine Country Mixer: USA Federal Credit Union will host next mixer. 41273 Margarita Road #101 Adjourned: Next Meeting Date: Wednesday, March 10, 2004 at 8:OOam Chamber Boardroom Temecula Valley Chamber of Commerce Ways & Means Committee Meeting Minutes February 17, 2004 Chairperson: Jennifer Jones Co -Chair: Tamara Warren Board Liaisons: Bette Endresen, Joan Tussing Members Present: Jennifer Jones, Carolyn Tidmus, Rose Kamppila, Melodee Leavitt, Pat Whitney, Barbara Gradney Board Present: Bette Endresen, Bruce Cripe, and Greg Brown Staff Present: Jennifer Malek and Melissa Hayer Approval of Minutes Tidmus made a motion to approve the January 200' meeting minutes as written. Endresen second the motion, which carried. Installation Jones gave an update on Installation. 710 Reservations have been received to date. Jones presented samples of the certificates and the table tents. Reservations are still being accepted. The event will begin at 5:30 with a champagne reception. Volunteers will be needed at 12:00 p.m. and 3:00 p.m. to assist with set-up. Cripe agreed to help at 3:00. State of the City Diane Sessions and Annette Nielsen agreed to be the event Chair and Co -Chair. The event is scheduled for March 25, 2004 at Pechanga Resort & Casino. The event will begin at 8:00 a.m. with a buffet breakfast. All sponsorships have been secured. Union Bank of California and Chemicon International are the events title sponsors. Economic Outlook Conference The event is scheduled for June 29, 2004. Dr. Adibi is the confirmed speaker for this year's event. The event committee is looking at different locations to hold the event. Staff has sent bid requests out to Wilson Creek Winery and Temeku Hills. The committee suggested holding the event out at South Coast Winery for the 2005 event. The facility will be able to accommodate 400 guests. Chamber Golf Classic This year's golf tournament will be May 7'h at Temecula Creek Inn. (1) Tee -box sponsorship is available. Cripe has been contacting Jon Atwood of Toyota in regards to the Tee -Box sponsorship. Whitney agreed to be the second tee -box sponsorship. 3 Eagle and 3 Birdie Sponsorships have been secured. Cripe would like to have a hole sponsorship for Temecula Valley Fire Equipment. Fliers were sent out in the February newsletter. Jones requested a copy of the flier emailed to her. Volunteers will be needed for the event. Tidmus and Kamppila would like to volunteer the day of the event. Board Update No updates given. Committee Update This month's mixer will be at USA Federal Credit Union on Feb. 18'h. Next Meeting Date Tuesday, March 16th at 11:30 a.m. at the Temecula Valley Chamber of Commerce Boardroom sponsored by Community Little Book. EDqW March 12, 2004 Jim O'Grady City of Temecula PO Box 9033 Temecula, CA 92589-9033 RE: EDC Activity Summary— February 2004 Business and Workforce Development Staff responded to the following 16 business and workforce development requests in February 2004: Date Lead Source Request Action Taken 2/3/04 Phone Client seeking funding sources for Returned call to client. No further response by client. small business expansion. 2/3/04 Phone Client seeking funding resources Provided client with list of EDC-preferred lending for business expansion. sources. 2/4/03 In Person Client is a business broker and Met with client to discuss how the EDC might use his requested an introduction services. meeting. 2/10/04 Phone Large local manufacturer Emailed the requested information to client. requested a list of other local manufacturers. 2/12/04 Phone Client seeking to buy existing Provided client with requested information. business of start new. Requested contacts for business brokers. 2/12/04 Phone Client requested assistance with Referred client to SBDC for further assistance with business plan to launch retail business plan. kiosk cart business. 2/13/04 Phone Client seeking information on Provided client with requested information and State incorporation filing requirements website for online filing. and forms. 2/13/04 In Person Client seeking mailing lists to Suggested client might purchase business license lists or market his printing services to chamber members lists (if he is a current member). local business. Referred client to Southwest County cities and chambers. 2/18/04 In Person Client seeking property to build a Met with 3 clients to identify needs for project. preschool daycare with art Referred clients to cities for specific zoning academy element. requirements of project. Referred client to EDC website and Alliance website for site search. Provided client with contacts for grant writers and lending sources. EDC assistance in ongoing. 2/19/04 Phone Client is specialty R.N. and Provided client with contact to Southwest Healthcare requested assistance with job System. search in medical field. She had specific question about the new hospital on Hwy 79 S. Jim O'Grady City of Temecula EDC Activity Summary — February 2004 Page 2 of 3 Date Lead Source Request Action Taken 2/20/04 Email Client was referred by Jim Provided client with list of EDC-preferred lending O'Grady, City of Temecula. sources. Client seeking SBA resources. 2/23/04 Phone Client seeking assistance to Provided client with contact information to Valley EDC promote event at Ramona Bowl. for further assistance. Client is from Portland, OR. He has already researched Pechanga as a venue but it was too expensive. 2/23/04 In Person Client was referred by Jim Met with client to discuss his proposal. Discussions are O'Grady, City of Temecula. ongoing. Client is seeking a volunteer opportunity to teach a "Intro to Business" class through the EDC 2/23/04 Phone Client is starting a new home- Provided client with detailed information. Referred based business in Murrieta and client to County website to access fictitious filing forms requested assistance with and instructions. Also referred to City of Murrieta fictitious name filing. website for business license filing requirements and to Murrieta Chamber for Home -Based Business University program. 2/24/04 Phone Client seeking to start a vending Provided client with ideas on possible industries to place machine business and requested vending machines. EDC assistance is ongoing. help with marketing to companies. 2/26/04 In -Person Client is creating a new winery Met with client and viewed project. Publication is a publication and requested a "table" piece that details all wineries in Southern meeting to introduce the project. California. Project is in its second year of development Initial contact with client was at and quality is very sophisticated. the January EDC Quarterly Lunch. Community Outreach Staff and/or directors attended the following meetings/events to promote or support economic development/community outreach: • United Way 2003 Campaign Cabinet Meeting —final meeting (2/2) • TVUSD Partnership in Education (TPE) Committee Meeting (2/2) • Temecula State of the City Planning Meeting (2/3) • TPE Career Day Subcommittee Meeting (2/3) • Professional Women's Roundtable Luncheon — Annual Joan F. Sparkman Unity Award Ceremony (2/5) — Alice Sullivan, TVCOC, was a nominee. • Murrieta Temecula. Group Meeting (2/6) • Komen Race for the Cure Planning Meeting (2/10) • Public Hearing of the San Diego Regional Water Quality Board (SDRWQB) (2/11) - Storm Water Runoff & MS4 Permit • Riverside County Strategic Planning Meeting with Michael Bracken (2/11) • Valley Economic Development Corporation Open House Reception (2/11) • Workforce Development Center All -Staff Meeting (2/24) — Monthly WDC meeting. • Mt San Jacinto Master Plan Charrette (2/27 & 2/28) Jim O'Grady City of Temecula EDC Activity Summary — February 2004 Page 3 of 3 Business Retention • Business Relations Committee Meeting (2/5) — Meeting minutes are attached. Administration/Organization • EDC Transportation and Infrastructure Committee Meeting (2/12) — Meeting minutes are attached. • EDC Education Committee Meeting (2/13) — Meeting minutes are attached. • EDC Government Action Committee Meeting (2/17) - Meeting minutes are attached. • EDC Golf Tournament Committee Meeting (2/18) • EDC Board of Directors Meeting (2/19) - Meeting minutes are attached. Board actions taken: 1) Appointed EDC Budget Committee; 2) Appointed EDC Nominating Committee; 3) Approved support letter to change name of French Valley Regional Airport to Southwest California Regional Airport; 4) Ratified SCGA Members' Club golf tournament contract; and 5) Approve merger of the Southwest Riverside County Manufacturers' Council with the EDC. • Administration - Staff managed the daily operations of the EDC office; managed website updates; facilitated planning of the EDC 10`h Annual Golf Tournament; and distributed the following business development/community announcements: ➢ Support Proposition 55 ➢ Lake Elsinore Chamber of Commerce EDC Luncheon ➢ SDRWQB Public Hearing on MS4 Permit ➢ Radio Frequency Identification Workshop ➢ Valley EDC Annual Open House ➢ EDC 10"' Annual Golf Tournament ➢ UCR Connect Links Lunch ➢ Hemet/Temecula Employer Advisory Council Lunch — Workers' Compensation Program ➢ Article on proposed tax incentive initiative for biotech industries — sent to manufacturers ➢ Temecula Planning Commission Meeting & Agenda (faxed to developer/broker contacts) This concludes the activity summary for February 2004. Should you have questions or need further detail, please call me at 600-6064. Respectfully, Diane Sessions Executive Director DRAFT ECONOMIC DEVELOPMENT CORPORATION OF SOUTHWEST RIVERSIDE COUNTY BOARD OF DIRECTORS GENERAL MEETING MINUTES Thursday, February 19, 2004 - 9:00 a.m. 27447 Enterprise Circle West, Temecula, CA I1117_1all IluIslu1H0111R Marlene Best, City of Lake Elsinore Ken Carlisle, Guidant Corporation Frank Casciari, California Bank & Trust Scott Crane, Southwest Healthcare System Maryann Edwards, Temecula Valley Unified School Dist. Stevie Field, Southwest California Economic Alliance Dennis Frank, UC Riverside Extension Kimberly Frieze -Uhler, Rancho Physical Therapy Gary George, Verizon Keith Johnson, Mission Oaks National Bank Lori Moss, City of Murrieta Jim O'Grady, City of Temecula Rex Oliver, Murrieta Chamber of Commerce David Phares, D.L. Phares & Associates Greg Prudhomme, Kuebler, Prudhomme & Company Harry Shank, Southwest Community Bank Joan Sparkman, Temecula Valley Bank Roger Ziemer. The Gas Comnanv 71TRITM EDC STAFF I MEMBERS AND GUESTS Diane Sessions John Fili, SW Riverside County Liz Yuzer Manufacturers' Council Scott Hurst, ProjectDesign Consultants David Graham, Manufacturers' Alliance of the Inland Empire David Rosenthal, SW Riverside County Manufacturers' Council CALL TO ORDER • Board President Dennis Frank called the meeting to order at 9:05 a.m. Mr. Frank introduced Gary George of Verizon, who replaced Al Sabsevitz on the Board of Directors. Mr. Frank and Diane Sessions also presented member renewal certificates to several board members. APPROVE AGENDA • Motion was made by Maryann Edwards, seconded by Frank Casciari and carried unanimously to approve the agenda as amended by correcting agenda item 5b. to read "Appoint 2004 Nominating Committee". MINUTES • The Board reviewed the minutes of the January 15, 2004 Board of Directors Meeting. Motion was made by Joan Sparkman, seconded by Maryann Edwards and carried unanimously to approve the minutes of the January 15, 2004 Board of Directors Meeting as presented. FINANCIAL REPORT • January 31, 2004 Financial Reports: The Board reviewed the January 31, 2004 Financial Report that showed total monthly revenues of $2,149, total expenses of $12,521 and total cash -in -bank of $87,059. Motion was made by Maryann Edwards, seconded by Roger Ziemer and carried unanimously to approve the January 31, 2004 Financial ;Reports as presented. Economic Development Corporation of Southwest Riverside County Board of Directors Meeting — February 19, 2004 Minutes — Page 2 of 4 • January 30, 2004 Quarterly Lunch Reconciliation: Diane Sessions presented the reconciliation report from the January 30, 2004 Quarterly Lunch, which showed an income over expenses of $2,095.88. The Board noted there were 158 attendees. Ms. Sessions thanked the luncheon sponsors: Mission Oaks National Bank, Pechanga Resort & Casino, Southern California Gas Co., Temecula Valley Bank and WestMar Commercial Brokerage. NEW BUSINESS • Appoint 2004 Budget Committee: Motion was made by Jim O'Grady, seconded by Roger Ziemer and carried unanimously to appoint Greg Prudhomme, Keith Johnson and Harry Shank to the 2004 Budget Committee. • Appoint 2004 Nominating; Committee: Motion was made by Joan Sparkman, seconded by Roger Ziemer and carried unanimously to appoint Frank Casciari, Maryann Edwards, Kimberly Frieze -Uhler, Jim O'Grady and Rex Oliver to the 2004 Nominating Committee. • Letter of Support to Change Name of French Valley Regional Airport: Dennis Frank reported that a suggested name change to French Valley Regional Airport might be considered to reflect the new brand "Southwest California". David Phares suggested that community workshops be held to learn how French Valley residents would respond to a name change. Motion was made by Joan Sparkman, seconded by Roger Ziemer and carried to send a letter of consideration to Riverside County Airport and Land Use Commission and Riverside County Board of Supervisors that encourages a name change of the French Valley Regional Airport to a name that reflects Southwest California. Stevie Field abstained. • Ratify Golf Tournament Contract between the EDC and SCGA Members' Club: Motion was made by Rex Oliver, seconded by Roger Ziemer, and carried unanimously to ratify the contract as presented between the EDC and SCGA Members' Club for the EDC annual golf tournament on June 11, 2004 at $45 per golfer. • Golf Tournament Update: Report not available. • Update on Southwest Riverside County Manufacturers' Council: David Rosenthal reported the Southwest Riverside County Manufacturers' Council Board of Directors approved to dissolve their organizational structure and requested to continue their work under the auspices of the EDC. The EDC Board discussed how the two organizations would merge and agreed to support the request. Motion was made by Keith Johnson, seconded by David Phares, and carried unanimously to appoint EDC Directors Frank Casciari, Stan Harter, Phil Oberhansley, David Phares and Manufacturers' Council Directors John Fili and David Rosenthal as committee members to study the legal and administrative issues of the merger between the Southwest Riverside County Manufacturers' Council and the EDC. • Update on Manufacturers' Alliance of the Inland Empire (MAIE): David Graham provided an update on the MAIE activities. He reported the MAIE was working to bring regional and national manufacturing groups together to: 1) provide a common voice for manufacturing in legislative issues; 2) provide educational opportunities fbr their members; and 3) work with the education community to assure that students were given the skills needed for manufacturing disciplines. Mr. Graham reported the MAIE planned to hire an executive: director and hoped to increase their membership to 250 in the coming year. Economic Development Corporation of Southwest Riverside County Board of Directors Meeting — February 19, 2004 Minutes — Page 3 of 4 • Strategic Plan Annual Review: Diane Sessions provided a PowerPoint presentation on the progress of the EDC Strategic Plan. The ;Board reviewed the goals and objectives that were identified as a result of the SWOT conference in November 2002. Ms. Sessions reported that nearly every goal in the short-term and mid-term timelines was met. • Utilities Updates: Gas - Roger Ziemer reported that The Gas Company would open their new facility in Murrieta on March 2 and the grand opening would be held April 16. Telecommunications - Gary George reported that a number of broadband infrastructure projects were progressing and that the area code change to 951 was underway. • EDC Committee Updates: Business Relations Committee - Dennis Frank reported that the Business Relations Committee was looking for more members. Business Attraction Committee - Stevie Field announced that Doortech hrdustries, a manufacturer of garage doors would locate in Wildomar providing 200 — 250 new jobs; Computruss Inc., a manufacturing and engineering firm, would merge their plants in Riverside and Corona and build a 38,000-square-foot facility in Lake Elsinore; and a new winery would be opening in Wine Country. Education Action Committee - No report available. Government Action Committee - Ken Carlisle reported the committee was continuing to work with the joint chambers' Government Action Committee in order to maximize their efforts. Transportation & Infrastructure Committee - David Phares reported the committee continued to determine the telecommunication needs of manufacturers in the area and to research and understand broadband and other infrastructure issues. OPEN DISCUSSION • EDC Administrative Update: The Board reviewed the January 2004 Activity Summary submitted by Diane Sessions. Ms. Sessions announced that the next Quarterly Luncheon was tentatively scheduled for April 22. • City Updates: City of Lake Elsinore — Marlene Best reported that a study session would be held by the City Council on February 19 to review design standards for the historic Country Club Heights; the gas line for the Outlet Center had been approved, which would bring in several new restaurants; an additional 131,000 square -feet of industrial space had been approved; and the Lake Elsinore Chamber of Commerce mixer was scheduled on February 26. City of Murrieta — Lori Moss reported that the mid -year budget for the City of Murrieta was completed; hiring of four new police officer positions was approved; interviews for the architect of the new library were beginning; the grand openings of two new parks would be held; negotiations for two new businesses in Towns Square were in progress; and construction of the new Rancon Real Estate headquarters was completed. Ms. Moss also reported that two million square -feet of commercial space and 500K square -feet of industrial space was in development or construction in Murrieta. Murrieta Chamber of Commerce - Rex Oliver reported that a county supervisor candidate's forum, sponsored by the Murrieta and Temecula Chambers, would be held February 24; reverse drawing tickets were available; the Chamber golf tournament was scheduled on April 23; and the Chamber installation banquet would be held June 19. Economic Development Corporation of Southwest Riverside County Board of Directors Meeting — February 19, 2004 Minutes — Page 4 of 4 OPEN DISCUSSION (continued) City of Temecula — Jim O'Grady announced that a $7 million bid for the new performing arts facility in Old Town was accepted; the Planning Commission approved additions to two buildings in Old Town; progress continued on the Higher Education Center, with the first phase of college classrooms and a housing element planned for occupancy in mid 2006; and he thanked the EDC for its letter of support on the ballot initiative, sponsored by the League of California Cities, that would prevent the State from withholding funds that belonged to cities. ADJOURNMENT • At 10:15 a.m., motion was made by Keith Johnson, seconded by Roger Ziemer and carried unanimously to adjourn the board meeting. Respectively submitted by: Elizabeth Yuzer Recording Secretary Phil Oberhansley Board Secretary ECONOMIC DEVELOPMENT CORPORATION OF SOUTHWEST RIVERSIDE COUNTY BUSINESS RELATIONS COMMITTEE Thursday, February 5, 2004 - 5:00 a.m. Workforce Development Center, Executive Board Room 27447 Enterprise Circle West, Temecula, CA 92590 Committee Members Present: Dennis Frank, UCR Extension Stan Harter, Mirau, Edwards, Cannon, Harter & Lewin Lane McGhee, ARROW STAFF Resources, Inc. Greg Prudhomme, Kuchler, Prudhomme & Company Diane Sessions, Economic Development Corporation Harry Shank, Southwest Community Bank Guests: Aaron Adams, City of Temecula Liz Yuzer, Economic Development Corporation Call To Order • Chair Stan Harter called the meeting to order at 8:05 a.m. Follow-up Action Reports • There were no outstanding action items to report at this meeting. Company Contact Reports • Temecula Auto Body & Paint — Diane Sessions reported for Harry Shank on his visit to Temecula Auto Body and Paint Inc., in Murrieta. Mr. Shank met with John Volpe, president of Temecula Auto Body and Paint. He reported that they had been in business for 14 years in Southwest Riverside County and business was stable. Their primary customers were insurance companies and their primary suppliers were located in Temecula, Riverside and Escondido. Primary materials used for company operations were paint and auto parts. They owned their 10,000-square-foot facility and planned to expand to a 15,000-square-foot facility across the street. Mr. Volpe indicated that the improvement of telecommunications technology would be beneficial to their business. The company employs 17 full-time employees who all live in the area. Employee recruitment was done primarily by word of mouth and they had been successful finding good workers with the necessary technical skills. Mr. Volpe indicated they would like to see training programs offered in the local high schools and colleges. Mr. Volpe noted that the number of insured motorists was higher locally than in other areas, such as Escondido. He was happy doing business in Southwest Riverside County and would be willing to be a contact person for companies relocating to this area. • Symbolic Embroidery — Greg Prudhomme reported for Harry Shank on his visit to Symbolic Embroidery in Murrieta. Mr. Shank met with owner Mel Horowitz, who explained that the company provided embroidery services primarily on women's apparel from Macy's, Nieman Marcus and Saks Fifth Avenue. A small percentage of their product was exported overseas. The company relocated to Murrieta three years ago from San Diego because of the cheaper housing and utilities. Their five employees live in Lake Elsinore, Riverside and Escondido. Mr. Horowitz indicated that improvement of telecommunications technology would be beneficial to their operations, which used computerized embroidery machines. Employee training was provided on the job, but a major issue was the lack of equipment and computer repair technicians. Mr. Horowitz reported they were happy doing business in Southwest Riverside County and would be willing to be a contact person for companies relocating to this area. Action Item: Provide owner with import/export contact Fred Latuperissa, US Department of Commerce. Contact Mt. San Jacinto College and UCR for computer technician contact. Business Relations Committee Meeting Minutes — February 5, 2004 Page 2 of 2 • J & J Financial Services, Inc. - Dennis Frank reported for Harry Shank on his visit with Jeff Cornish at J & J Financial Services, Inc. in Murrieta. Mr. Cornish was a real estate broker/lender and had been in business for four years. He: indicated that he chose this region to open his business because of the growth in new construction, but was concerned about traffic, specifically the patterns at Date Street and Jefferson Avenue. Mr. Cornish reported that improvement of telecommunications technology would be beneficial to his firm. They employ 2 full-time employees and 4 part-time employees who all live in the area. Employee recruitment was done by word of mouth and they looked for persons with computer and finance skills. Mr. Cornish indicated that he was happy doing business in Southwest Riverside County and would be willing to be a contact person for companies relocating to this area. • McLaughlin Engineering & Mining Inc. — Stan Harter reported on his visit with Tammy Behrens, controller at McLaughlin Engineering & Mining Inc. in Temecula. He noted the company was a heavy equipment construction operator in southern California. Their primary customers were developers and government agencies. Their leased facility was office space only and they did not plan to expand their site operations. Ms. Behrens indicated that improvement of telecommunications technology would be beneficial to their firm, especially in their use of computers and GPS systems. They employ 70 employees: 45 employees live in the Temecula/Murrieta area, 6 in Lake Elsinore/Wildomar, 6 in Hemet/San Jacinto and the remaining 13 in other Riverside areas. Ms. Behrens reported they had challenges with recruiting skilled equipment operators. High insurance costs were a major issue but they were happy doing business in Southwest Riverside County. Goal Progress Report • Diane Sessions announced that visits and phone interviews in the eighth month of the fiscal year were as follows: Goal: 60 surveys completed. YTD VISIT PHONE SURVEYS Goal 60 Actual 11 0 11 New Committee Assignments • Stan Harter commented on the declining committee attendance and recommended that other EDC members be invited to attend the meetings. The committee also discussed the 8:00 a.m. start time of the monthly meetings and agreed to move the meetings back to 9:00 a.m. in hopes of better attendance. Diane Sessions announced that Alva Diaz moved to a new position at Wells Fargo Bank and that Kay Weatherly would be her replacement on the committee. Open Discussion • EDC Board Update - Diane Sessions announced that the EDC quarterly lunch had been a success and that media sources were already using the new Southwest California name. Dennis Frank reported that the EDC Board of Directors would review the Strategic Plan goals and timelines at the next meeting and that the Southwest Riverside County Manufacturers' Council requested an organizational merger with the EDC. Adiournment The meeting adjourned at 9:00 a.m. ECONOMIC DEVELOPMENT CORPORATION OF SOUTHWEST RIVERSIDE COUNTY EDUCATION COMMITTEE MEETING Friday, February 13, 2004 —10:00 a.m. Mission Oaks National Bank 4153D Enterprise Circle South, Suite 100, Temecula, CA Committee Members Present: Guests: Danielle Clark, Temecula Valley Unified School District Billie Blair Maryann Edwards, Temecula Valley Unified School District Leading and Learning, Inc. Sheldon Lisker, UC Riverside, retired Barbara Muir, Murrieta Valley High School Diane Sessions, Economic Development Corporation Roger Ziemer, Southern California Gas Company Call To Order • Committee Chair Maryann Edwards called the meeting to order at 10:00 a.m. Approve Minutes • Motion made by Roger Ziemer, seconded by Danielle Clark and carried unanimously to approve the January 9, 2004 meeting minutes as presented. New Business • Outreach to Area Colleges and Universities: The Committee discussed potential ways to interconnect the K12 districts and local colleges. Sheldon Lisker suggested the outreach should be organized by high school staff. The intent would be to bring students onto the campuses for prep workshops with the focus on how to succeed in college. Barbara Muir reported that summer -only classes at Mt. San Jacinto College were available to students, but the number of offerings may be cut. She recommended that any college prep classes should help students identify various career choices that point them in the right direction. It was suggested the Committee could help develop a career -steps process that could be implemented through Career Tech classes, if the classes were not cut due to funding. Action Item: Diane Sessions to: 1) contact Frank Fravel, MSJC, to confirm if prep classes are still available for high school students; 2) contact UCR for any similar programs; and 3) ask Frank Fravel to attend an EDC Education Committee. Danielle Clark to confirm if Chaparral High and Temecula Valley High participate in college prep programs. Continuing Business • Aptitude Testing — How and Who Can Facilitate: Danielle Clark reported that the Temecula Library could not implement aptitude -testing software or career -path software because of licensing issues. EDC Education Committee Meeting Minutes — February 13, 2004 Page 2 of 3 Barbara Muir reported that ASVAB testing results could not be filtered to obtain certain aptitude/industry information. Danielle Clark recommended the Committee continue to research sorting of the test data. Discussion was held on alternate ways to further outreach to students for ASVAB testing that focused more on career choices rather than military recruitment. The Committee agreed that the testing data was central to building programs that would expose high school and college students to numerous careers. Sheldon Lisker recommended that "next steps" and measurable follow up of students should be included in the ASVAB testing project. Action Items: 1) Diane Sessions to confirm whether ASVAB testing results could be sorted. 2) All committee members to bring ideas to the March meeting on alternate ways to outreach ASVAB testing to students. Hosting Online Career Path Websites at the Library • Danielle Clark reported that libraries could not implement aptitude -testing software or career - path software because of licensing issues. Update on MVHS Career Fair • Barbara Muir reported that Murrieta Valley High School would host its Career Fair on March 8, which would include guest speakers from various industries. Students were required to sign up for his or her preferred career workshops. Update on TVUDS Career Days • Danielle Clark reported that Temecula Valley High and Chaparral High would host a Career Day on May 18 and May 19, respectively. The Temecula Partnership in Education Committee was organizing the guest speakers for both schools. Update on California Quality Education Model Commission • Maryann Edwards reported she was uncertain if CQEMC was fully formed or not, but she would have an update at the next meeting. Other Announcements • Diane Sessions reported that Lake Elsinore Unified School District joined the EDC as a member. She would invite someone from the school district to sit on the Education Committee. EDC Education Committee Meeting Minutes — February 13, 2004 Page 3 of 3 Review Previous Action Items 1. Diane Sessions to pool information on aptitude testing and independent career counseling resources (regional). 2. Diane Sessions to ask Bill Baker, EDD Veteran's Workforce Rep., for vocational education resources and testing. (October 2003) 3. Committee to strategize a campaign to educate the public on the severity of removing local control from school districts and placing control with multi -level commissions at the State level. Campaign to include placing "heat" on elected officials. (August 2003) 4. Diane Sessions to contact the Career Voyages webmaster for permission to create a link. (January 2004) 61anuaty 2004) Mot passible due to software licensing issues. eensider efftring it as, i-e,.ui. e, Yams, y Anne) Not possible due to software licensing issues. "LDiane Sessions Developmentz {January 2004) Yes, but not as a service jor the general public. EDD allows military recruiter to use center for ASVAB testing several times a month. 8. Diane Session to research available software options for job listings and resume postings. (January 2004) New Action Items (February 2004) 1. Diane Sessions to: 1) contact Frank Fravel at MSJC to confirm if prep classes are still available for high school students; 2) contact UCR for any similar programs; and 3) ask Frank Fravel to attend an EDC Education Committee. 2. Danielle Clark to confirm if Chaparral High and Temecula Valley High participate in college prep programs that are linked to MSJC, UCR or CSUSM 3. Diane Sessions to confirm whether ASVAB testing results could be sorted 4. All committee .members to bring ideas to the March meeting on alternate ways to outreach ASVAB testing to students. 5. Maryann Edwards to confirm if CQEMC seats are filled. 6. Diane Sessions to invite Lake Elsinore Unified School District to the EDC Education Committee. Adjourn The meeting adjourned at 11:00 a.m. ECONOMIC DEVELOPMENT CORPORATION OF SOUTHWEST RIVERSIDE COUNTY TRANSPORTATION & INFRASTRUCTURE COMMITTEE Thursday, February 12, 2004 - 8:00 a.m. Workforce Development Center, Executive Board Room 27447 Enterprise Circle West, Temecula, CA Committee Members Present: Dennis Frank, UCR Extension Scott Hurst, ProjectDesign Consultants, Inc. Keith Johnson, Mission Oaks National Bank Bob Larson, RLL Consulting Rosalie Mule, Waste Management of the Inland Valley Diane Sessions, Economic Development Corporation Roger Ziemer, Southern California Gas Company Guests: Liz Yuzer Economic Development Corporation Call To Order In the absence of Committee Chair David Phares, the meeting was called to order by Roger Ziemer at 8:05 a.m. Approve January 8, 20104 Meeting Minutes Motion was made by Keith Johnson, seconded by Rosalie Mule and carried unanimously to approve the January 8, 2004 meeting minutes as presented. Foreign Trade Zone Discussion Diane Sessions reported she would work with Phil Rizzo of March Joint Powers Authority to schedule a presentation of the Foreign Trade Zone and a tour of March Air Reserve Base. The meeting and tour would be tentatively scheduled in lieu of the next committing meeting on March 11 at 9:00 a.m. The Committee recommended the EDC Board be invited to the meeting and tour. Action Item: Diane Sessions to contact Phil Rizzo and arrange a presentation/tour. Regional Telecommunications Infrastructure Project Roger Ziemer summarized the discussion of a previous meeting regarding the need for telecommunications infiastructure and fiber optics in the area. It was agreed the first step would be to form a subcommittee of partner cities, county, utility representative, telecommunications expert, and developer interest. Subcommittee members could identify what infrastructure already existed and how this information could be used in business attraction. Suggested members of the sub -committee to study this issue were Roger Ziemer, Stevie Field, Gary George, Dennis Frank, a representative of the Valley EDC and representatives from Lake Elsinore, Murrieta and Temecula. Bob Larson also recommended that someone from Guidant be included on the subcommittee because of their expertise in telecommunications. Action Item: Diane Sessions to prepare comments on the telecommunications proiect and send to the recommended subcommittee members for input. In the absence of Stevie: Field, Diane Sessions passed out a list of telecommunications terminology and the City of Temecula's Telecommunication Master Plan. Transportation and Infrastructure Committee Minutes — February 12, 2004 Page 2 of 2 Committee Reports • CETAP — No report available. It was suggested that CETAP be removed as a standing agenda item, as the CETAP process was nearly completed along with the Riverside County Integrated Plan. Action Item: Diane Sessions to review this item with Chair David Phares as it relates to a future agenda item. • Interregional Partnership (IRP) — Diane Sessions reported that the objectives to study the jobs -to - housing imbalance between San Diego County and Western Riverside County had been met. The grant money had been spent and new grant opportunities were being sought to continue working on this issue. Some of the study results included plans to widen I-15, addition of HOV lanes, additional commuter links and expansion of the Park & Ride lot at S76 and I-15. Clustering as an economic development tool was being discussed. Bob Larson shared his vision for a multi -use satellite location in Temecula where commuters to San Diego could instead telecommute and work closer to their homes, thus resulting in less traffic and a better quality of life. Action Item: Bob Larson to put his ideas in a document that could be shared with other groups. • RCTC & RTA — No report available. • Transportation Logistics — Bob Larson reported that he and Bill Prouty attended a meeting of transportation and warehouse professionals on February 10. Items of interest included discussion of Reader Frequency ID's that were being used by WalMart distribution centers and by trucking firms that were headquartered in other states, although most of their business was conducted in California. • French Valley Airport — Diane Sessions reported there was a proposal to change the name of French Valley Airport to reflect Southwest California Regional Airport. Review Previous Action Items Diane Sessions reported that she continues to work on a number of previous committee action items including scheduling the March I 1 meeting with Phil Rizzo at March Air Reserve Base. 1. Bob Larson - Follow up on activities of Distribution Management Association of Southern California — Inland Empire. (Ongoing) 2. Diane Sessions - Create a roster of various Internet sites relevant to the Committee's focus. (May 2003 meeting) 3. Diane Gentaet Ail Riaze and request a presentation 00, a future EDG A 11:..ne 0,....J...-.. 5.Stevie F4eld11.... F . on L'oo-eign Trade Zone Status at 1A....eh /' A:.. ..ite Laeil;f,. / .. tried ftem &6pf fnbei- 6. Diane Sessions - Follow-up with Sonja Wilson on scheduled RTA NOW meetings (carried from September 2003) (pending restructure ofgroup) 7. Diane Sessions — Invite Larry Rubio to attend a committee meeting and provide an RTA update (carried from September 2003) Pending completion of other projects Adiournment The meeting adjourned at 8:55 a.m. SOUTHWEST 130 Sewn Mau Seam Lake same. CA 92530 =6743124 Fax 190916742392 otydMnkY 26a2 Badmen o. MMM CA92562 C" 3042s89 Fax 190916*M atydumeaY 43200 Butiness Park DI TwW A fi192690 on 6944W Furl. = 69450 Cameydwarsw Bmo I Wwaftpaegyenq 27447 EMmpro Cocks Wag Stile 101 Twrwilk CA92590 OR 60D5000 Fax: M 6OD" M 4 cowxcy of9*oaa TO: Bradley J. Hudson Assistant County Executive Officer Riverside County EDA Lori Moss Assistant City Manager City of Murrieta FROM: Stevie Field Manager, Business Development DATE: February 18, 2004 Jim O'Grady Assistant City Manager City of Temecula Marlene Best Assistant City Manager City of Lake Elsinore SUBJECT: SOUTHWEST CALIFORNIA MONTHLY MARKETING UPDATE Dear Partners: Please consider this an update on the marketing activities for the Alliance as required in the Southwest Riverside County Marketing for Business Attraction Agreement. Leads On behalf of the Alliance, I am pleased to announce three success stories and a total of four leads were generated during the month of January. All of these leads were direct contacts to the Alliance. The client I have been working with that was interested in Wildomar has entered into escrow on the 10 acres in Wildomar. DoorTech Industries, Inc. is planning to build a 125,000 s.f. manufacturing facility. The Alliance assisted this company by showing the property, acting as liaison between the potential buyer and the broker, assisting with an Industrial Development Bond, the hiring of 200-250 new employees and fast track permit processing. DoorTech is not yet ready to formally announce, however, as soon as the green light is given a press release will go out to all local press as well as in the newsroom on the Alliance web -site. The second success is CompuTruss Inc., a metal plate manufacturer and engineering firm will be relocating from its two facilities currently in Riverside and Corona, into one facility in Lake Elsinore. Alesco Development will construct a 39,000 s.f. facility with construction scheduled to begin in the near future. The Alliance is assisting this company with an IDB, workforce and acting as liaison between the City of Lake Elsinore and CompuTruss. Our third success story is with a private investor who has entered into escrow on 11 acres in Wine Country. This client will be constructing a winery and tasting room with the future possibility of a Bed & Breakfast component. Rob Moran and I continue to work with Whittaker Investment, as we will be assisting them with the fast track of a 211,000 s.f. industrial center in Wildomar. As you can see, the Alliance has been busy assisting brokers and clients with several components of the relocation/expansion process. Cutting Edqe Marketing The following projects have been completed: Destination branding campaign materials This included an updated website, CD-ROM, media kit, print advertising, trade shows, and overall branding campaign. Destination branding campaign launch - Organization of event - Opening video - Press and media - Media kits Demographic Report CD Rom Web -site update Letterhead/envelopes and business cards The Business Resource Guide is also complete and on the Alliance website available for download. If you see any information that needs to be changed, please let me know, as it is a pdf. file and changes can be made: easily. �71i91riRa�iC As a result of Alliance efforts, our GIS and website continue to attract many visitors. As of January 21st, we have had 1499 visitors to our GIS application, totaling 8287 visitors since its launch. Our website also continues to do well, with over 1200 visitors since Jan. 28, 2004 "Southwest California" Destination Branding The Southwest California Destination Branding launch was a great success! The venue used was the EDC Quarterly Luncheon on January 30th held at Pechanga Resort and Casino. There were over 160 guests, including some press. The feedback has been very positive and calls are coming in regularly from businesses that will be adopting the name and would like to use the logo in their marketing materials. We will continue promoting Southwest California through aggressive marketing in industry specific advertising, a media tour and other projects yet to be determined. Trade shows, On behalf of the Alliance, I will be attending the following conference and/or trade show(s): • Industrial Asset Management Council March 14-17, 2004 Tuscan, AZ (This event is touted to be the smaller, more concentrated real estate and site selection conference) • CALED April 5 — 7, 2004 San Diego, CA • Core:Net (Corporate Office and Real Estate Network) May 15 — 19 Chicago, IL "Taste of SWRC" Event I have started to work on various components for the Spring '04 "Taste of SW RC" event. The event is scheduled for April 30th — May 2nd and will be hosted at the Temecula Creek Inn. The rooms have been reserved as well as the Lake Elsinore Storm Stadium for the tailgate party on the evening of April 301". The first round of invitations will go out at the beginning of March with a confirmation letter, consisting of the proposed itinerary and a bottle of wine going out in early April. If you have any companies or business decision makers that you would like to invite, please forward the information to me at your earliest convenience. On behalf of the Alliance, I attend the following meetings/events: Murrieta-Temecula Group SWRC EDC Transportation and Infrastructure Committee Government Action Committee Business Attraction Advisory Committee LE EDC 1-15-1 Partnership Meetings Economic Development meetings concerning the Southwest Riverside County region If you need any additional information or have any questions, please contact me at (909) 600-6066. Sincerely, Stevie Field Manager, Business Development Copy: Belinda Graham Robert Moran So EST ini"alEt1TT7 11mli I Cormty of Riverrade tlryof lake ashore 130 South Main street TO: Bradley J. Hudson Jim O'Grady Lake Elsinore, CA92530 Assistant County Executive Officer Assistant City Manager Riverside County EDA City of Temecula I9091674-3124 Fax 19091674 2392 Lori Moss Marlene Best Assistant City Manager Assistant City Manager City of Murrieta City of Lake Elsinore Oty of khmkta FROM: Stevie Field 26442 Beckman Ct. Manager, Business Development Mimeta. CA 92562 19W1304-2489 DATE: March 4, 2004 Fax: 190 BOB-9B&5 SUBJECT: SOUTHWEST CALIFORNIA MONTHLY MARKETING UPDATE City olkmeaAa Dear Partners: 43200 Business Park Dr. Ternecula, CA 92590 Please consider this an update on the marketing activities for the Alliance as required in the Southwest California (formerly Southwest Riverside County) Marketing for Business Attraction sosl6946uu4 Agreement. Fax 190 6"99 Leads During the month of February, a total of four leads were generated. All of these leads were direct County of contacts to the Alliance. Econarnk Dev"nse a Agerey 27441 Enterprise Circle west suite 101 GISMebsite Ten ecuia, CA 925W As a result of Alliance efforts, our GIS and website continue to attract many visitors. The month of ("60oso99 February attracted 1230 visitors to our website. Our new year to date (2004) web -site total is 2,527. As of January 21 ", our GIS application has had 1976 visitors, totaling 8,763 visitors since its launch. Fax (90916006W "Southwest California" Destination Branding The Southwest California Destination Brand continues to gain momentum. Since the formal launch on January 30th, I have received many phone calls with requests for the media kit and permission to use the name and logo in local marketing efforts. We continue to work with Marjorie Jameson-Falce, Senior Paralegal to Stanley A. Harter of Mirau, Edwards, Cannon, Harter & Lewin on the trademarking of the logo. Jerry Rieger started the process with Marjorie on behalf of the Alliance; however, I have since taken it over. For mark approval, we had to take off the names of the cities; however, we can still add them at any time for marketing purposes. The Southwest California name and the outline of our region are still included in the mark. We discovered through this process that a region couldn't be trademarked. We are optimistic that the logo itself will be accepted. Please keep in mind that once the application is submitted for the mark, it could take up to six months to receive any response. I will keep you posted as this develops. As a representative of the Alliance, I have been asked for an interview in Expansion Management Magazines newsletter entitled Inside ED. This newsletter will be mailed out to all Expansion Management: readers. Our piece will be in the "conversation with" section. I have already spoken with the writer and our focus will be the destination -branding project. Upon completion, copies will be provided to each partner. We will continue promoting Southwest California through aggressive marketing in industry specific advertising, editorial, a media tour and other projects yet to be determined. California Ooen Golf Tournament I am pleased to announce that the Alliance has decided to be the Official Sponsor of the 2004 California Open Golf Tournament. The benefit of this sponsorship includes: 10% of all TV Ad spots (our: 30 second commercial will air no less than 12 times on Fox Sports Channel; Part of two —one hour California Open Golf Championship Shows; 12 playing spots in the Tuesday Pro -AM (this is the celebrity tournament and includes food & banquet); Six banners or signs on course; tees, greens and/or fairways; Industry exclusivity, a tent and booth at the event; a portion of the 16-page insert in FORE Magazine, including tear out reader card; Signage & product at five Qualifying events to be held in, Santa Clarita, San Jose, Oak Valley and Paso Robles. Logo on all print advertising, tickets to attend the event, advertisement in official program; logo on all print advertising, daily draw sheets and scoreboard; and special acknowledgement at every public function and speech. As discussed, the Alliance will coordinate a business event in conjunction with this tournament. I have verbally reserved rooms at the Temecula Creek Inn for Friday, September 3rd. We will discuss at our next Partner meeting what level of event we would like to host and how much to budget. Advertising The Economic Alliance continues to promote the Southwest California brand through advertising. Following is the breakdown of the advertising commitments we have made for the balance of the fiscal year: The San Dieoo Daily Transcript - Changing their "Looking Northward" section to "Southwest California" section. Buy one ad; get one for free in the same week 3/9 - Technology and Biotech focus 3/11 - Who's Who in Bio Technology 3/15 - 3/19 Economic Development Week 3/18 - place ad in Southwest California section 3/19 - place ad in Regional Overview section *The investment also includes a banner on the website for one year and 500 words of editorial with a picture. Total investment: $4,600 Orange Country Business Journal 3/8 - Top Real Estate Deals $3,360 (this is better than the six time rate) 3/29 - Special Report as well as a supplement on Technology and Telecom Solutions (supplement will give us an opportunity for Advertorial) $3,360 Total investment - $6,720 San Diego Business Journal - 3/10 Supplement on Technology Update (with the opportunity for advertorial) - $:3,300 3/17 Commercial Real Estate focus $3,300 (Saved $1,100 on each ad) Total investment - $6,600 LA Business7ourna - 5/4- Advertising supplement on Corporate Expansion and Relocation (with opportunity for advertorial) $6,535 (Saved $1500 from open rate) Total investment $6,535 Site Selection Magazine - Full Page, Full color Ad Theme and feature - Economic Developers Directory, State Spotlight - Southern California Special Distribution - Bio 2004, San Francisco and CoreNet Global, Chicago - $ 7,965 (12 time rate) Total investment - $7,965 Expansion Management - Full Page, Full color May issue - Industry focus -Biotechnology & Biotech Parks Business Feature- Southern California Bonus Circulation - Biotech Industry $6325 Total investment - $6,325 (Continuing to work on lowering this rate) Grand Total for all ads placed: $38,745 Trade shows On behalf of the Alliance, I will be attending the following conference and/or trade show(s): • Industrial Asset Management Council March 14-17, 2004 Tuscan, AZ (This event is touted to be the smaller, more concentrated real estate and site selection conference) • CALED April 5 — 7, 2004 San Diego, CA • CoreNet (Corporate Office and Real Estate Network) May 15 —19 Chicago, IL The Alliance is again the Sapphire Sponsor for the Chicago CoreNet, and as a result, we will have several opportunities to spread the word about Southwest California. Our sponsorship includes our 10 x 10 booth space; (2) complimentary full registrations; CoreNet Leadership Reception co-sponsorship and attendance (an invitation only event); Sapphire Sponsor signage throughout event; registration packet insert; pre and post conference mailing lists; recognition in all pre -conference mailings; logo recognition in conference program and sponsorship ribbons. Due to booth traffic and networking opportunities, Rob Moran will be joining me at this conference, representing the Southwest California region. "Taste of SW RC" Event We are fully into the planning and organizing process of the Spring'04 Taste of Southwest California event. The event is scheduled for April 30th — May 2nd and will be hosted at the Temecula Creek Inn. Rooms have been reserved and arrangements have been made for the tailgate party at the Lake Elsinore Storm Stadium on the evening of April 30th. The first round of invitations will go out within the next week, with the confirmation letter, consisting of the itinerary and a bottle of wine scheduled to go out in early April. If you have any companies or business decision makers that you would like to invite, please forward the information to me at your earliest convenience. As we have discussed cutting the event back a little, I propose the following itinerary: Friday: Event: check -in at TCI, followed by panel luncheon (tentatively at Bear Creek County Club), and a tour of our region via air-conditioned bus. After our tour, we will go back to the hotel and get ready for the tailgate party at the Storm Stadium that evening. The bus will provide transportation both to and from the stadium. Saturday: Each guest will choose either golf or wine tasting. A group dinner will conclude the day at the Temet Grill located at TCI. Sunday: Continental breakfast and checkout Once again each guest will be welcomed with a Southwest California gift basket in his or her room upon check -in. I have started gathering goodies for the gift baskets so if you have anything you would like to donate on behalf of your city, please let me know so that arrangements can be made for pick up. CD-ROM Work has begun on the new CD-ROM. This version will be much shorter (approx. 3 .5 minutes as apposed to the last CD @12 minutes), and will not have testimonials. We will use footage from our launch video, breaking it up into For Business, For Family, For Life. The main focus of the CD will be directly linking the user to our website. This will of course create a timeless piece as we can, at little to no cost, change the demographics and information on the website. '04-'06 Marketing Plan Each partner should have received a draft copy of the'04 —'06 Marketing Plan and proposed budget. As discussed during Alliance meetings, while this two-year plan does not guarantee funding for both years, the Alliance understands that most cities plan two years out. If you have any questions on the Marketing Plan, please let me know or bring your comments to our next meeting on 3/10. Speaking Engagements On behalf of the Alliance, I am scheduled to speak at the upcoming Lake Elsinore EDC/Chamber luncheon on March 11t". Diane Sessions is also speaking on the same date, providing an overview of the history of the Strategic Planning process, which opens the door to my presentation on our new Destination Branding campaign. On behalf of the Alliance, I attend the following meetings on an on -going basis: Murrieta-Temecula Group SWRC EDC Transportation and Infrastructure Committee Government Action Committee Business Attraction Advisory Committee LE EDC 1-15-1 Partnership Meetings Economic Development meetings concerning the Southwest California region If you need any additional information or have any questions, please contact me at (909) 600-6066 Sincerely, Stevie Field Manager, Business Development Copy: Belinda Graham Robert Moran Mar 17 04 10:45a Helene Scoma 7029251863 p.2 TEMECULA VALLEY FILM COUNCIL TF�I� Pat Martinez Executive Director TEMECULA VALLEY FILM COUNCIL ACTIVITIES REPORT FEBRUARY 2004 Officers Sunny Poulson Thomas OFFICERS & MEMBERS OF THE FILM COUNCIL: Co -President Steve Phelps Pat Martinez, Executive Director; Sunny Thomas, President; Ellen Watkins, Vice Co -President President; Helene Scoma, Secretary/Treasure; Eve Craig, Patty Slaton, Russ McDonald, Sean McCarthy, Dael Wilcox, Jim Marshall, Lisa Stergutz, Sheri Davis Ellen Watkins Vice President Patty Slaton Secretaty/Treasurer THE BUSIINESS OF THE FILM COUNCIL: Members Priority items for the Finn Council continue as follows: Eve Craig Maggie Allen • Russ McDonald worked with Pat Martinez and Helene Scoma to complete the Judi stoats website representing the Reel Student Film Festival- The site went live in the month of February: www.Ree]StudentFihnFest.corn • The date for the first Reel Studen Film Festival continues to be from July 15- 18, 2004; the venue continues to be the Temeku Theatre. • Work was completed on the "Call for Entry" and the "Sponsorship Package". Sheri Davis is in the process of mailing the Call for Entry to colleges and high schools. FILMING IN TEMECULA: No filming was done in the City of Temecula in February. • Two independent film directors called the Film office regarding filming commercials in their private Temecula residences. We are awaiting the receipt of their scripts. E-mail tvfc®pe.net • www.temeculafilm.org 2,8636 Old Town Front St.- Suite 201A • Temecula, CA 92590 • Phorte 909-699-6267 • Fax 909-693-2748 Mar 17 04 10:45a Helene Scoma 7029251963 p_3 TEMECULA VALLEY FILM COUNCIL Pat Martinez Executive Director TEMECULA VALLEY FILM COUNCIL ACTIVITIES REPORT JANUARY 2004 Ofeers Sunny Poulson Thomas OFFICERS & MEMBERS OF THE FILM COUNCIL: Co -President Pat Martinez, Executive Director; Sunny Thomas, President; Ellen Watkins, Vice Steve Phelps Co -President President; Helene Scoma, Secretary/Treasure; Eve Craig, Patty Slaton, Russ McDonald, Sean McCarthy, Dael Wilcox, Jim Marshall, Lisa Stergutz, Sheri Davis Ellen Watkins Vice President Patty Slaton secretary/Treasurer THE BUSINESS OF THE FILM COUNCIL: Members Priority items for the Film Council continue as follows: Eve Craig Maggie Allen . Russ McDonald worked with Pat Martinez and Helene Scoma towards Judi Staats producing a fast class website to represent the Reel Student Film Festival. We hope to go online next month. • Due to organizational difficulties it is decided to push the first festival from March to July 15-18, 2004. • Work on the "Call for Entry" and the "Sponsorship Package" continues with Sheri Davis. FILMING IN TEMECULA: • No filming was done in the City of Temecula in January. • There were very few phone calls received in the Film Council office in January. 14-mail tvfc®pe.net • www.temeculafilm.org 28636 Old Town Front St.- Suite 201A • Temecula, CA 92590 Phone 909-699.6267 a Fax 909-G93-2748 • AHEIM'b Orang�,;.:,,��\'e qquntOf Icial VisitorsGuide 2004 4 wE a ALIFITS RNIA T H E ANAHEIMIORANGE COUNTY VISITOR & CONVENTION BUREAU I " I ►� your ` spirit will j soar Old Town will! R 01 r charm you savor the fruit " ? of the a t vineyards mushy and art will i f inspire "t 1x���r •-"", you i r u the golf will °W,U ' G� YID challenge 11 y OU unique ,. r treasures await � 1 :, I I II : i I : 11 : 1 I , r1.1• : 11,: tF.... _ ...�=_�<_ _, APPROVAL CITY ATTORNEY DIRECTOR OF FINANCE CITY MANAGER CITY OF TEMECULA AGENDA REPORT TO: City Manager/City Council FROM: William G. Hughes, Director of Public Works/City Engineer DATE: March 23, 2004 SUBJECT: Department of Public Works Monthly Activity Report RECOMMENDATION: Attached for City Council's review and filing is the Department of Public Works' Monthly Activity Reports for the month of February, 2004. MOACTRPT MEMORANDUM TO: Bill Hughes, Director of Public Works/City Engineer FROM: Brad Buron, Maintenance Superintendent DATE: March 2, 2004• SUBJECT: Monthly Activity Report - February, 2004 The following activities were performed by Public Works Department, Street Maintenance Division in-house personnel for the month of February, 2004: I. SIGNS A. Total signs replaced 49 B. Total signs installed 0 C. Total signs repaired 23 II. TREES A. Total trees trimmed for sight distance and street sweeping concerns 13 III. ASPHALT REPAIRS A. Total square feet of A. C. repairs 3,189 B. Total Tons 46 IV. CATCH BASINS A. Total catch basins cleaned 166 V. RIGHT-OF-WAY WEED ABATEMENT A. Total square footage for right-of-way abatement 0 VI. GRAFFITI REMOVAL A. Total locations 10 B. Total S.F. 964 VII. STENCILING A. 0 New and repainted legends B. 20 L.F. of new and repainted red curb and striping Also, City Maintenance staff responded to 28 service order requests ranging from weed abatement, tree trimming, sign repair, A.C. failures, litter removal, and catch basin cleanings. This is compared to 30 service order requests for the month of January, 2004. The Maintenance Crew has also put in 68 hours of overtime which includes standby time, special events and response to street emergencies. The total cost for Street Maintenance performed by Contractors for the month of February, 2004 was $22,128.10 compared to $20,513.85 for the month of January , 2004. Account No. 5,102 Account No. 5,101 Account No. 999-5402 cc: Ron Parks, Deputy Director of Public Ali Moghadam, Senior Engineer Greg Butler, Senior Engineer Amer Attar, Senior Engineer Jerry Alegria, Senior Engineer 14,338.00 7,790.20 -0- Works (CIP/Traffic) (Capital Improvements) (Capital Improvements) (Land Development) RWAIN AIN OACfRPT W-20 \ K LL� F U N LL U W 1 F Y QJ h m m N o o CO N N N Oi m m M N N o V m o O N p m O A p N d o m V w M Ow O Oi O m m m h m N N N W m o M m o IF fV N W W d pN th N N N d 1` M o d N o C N m W m m N N a iG N n N O W N 0 A N Od G O d O O m O d O m W N O N O O LL ~ U h N G O N W N OO O W N O m N d d m O N d O W d� N O N d Wp O N N O N W m i0 N N d n N U LL W M N N O J y Y N N N N� N N O~ F � W O O O O O d O N O O W O N O m LL~ O M b M O y O t0 O e n N pMp N tmy N M q t+1 J Q Q N N N m m M N N M N N M d y N N W M N M N m q m m H � Q O LL• N U� W d � � o J O U W W MW M N p' 1` N N O? N N N N N N W N N F V W M yW0 K 3�w O LL U Q m O O O O N O Y l O m O O M W ON W pOp d N M o yn m OpO .0 m W m W a N 1` o_ N N m 09 N U an d O O O m N m O O P M O N O y W o O J U LL Y « J m J O LL O W LL Q Ni m f O LL O 6l m W m m n ° U W m Z m W O F � LL O F W J ZW mW � YYII W N J a a U K W y Z H K Z F Q N W = 3 N y O Fe 3FJ » Q pl 0 N N C'1 G Z UWf y W K k § f , _ w , , cc \ _ , , /2f f coLq § © 3 \ LU i $ � 000 LU LL § cq ` ` ~ ` \ � § � § LLJ o ! n )\!${ § — / G 2 !/, — `!§}2 § e k � S 72� }e 2 2 \ ,2`= L/\§ < § ](§ \§ B /\)f)0 0 § �5' K /\o § \w§ }§ / \\2)§7})( § \3a_ ;m_ . ezw _ o e2a�C�z<ma _ STREET MAINTENANCE CONTRACTORS The following contractors have performed the following projects for the month of February, 2004 DATE ACCOUNT STREET/CHANNEL/BRIDGE DESCRIPTION OF WORK TOTAL COST SIZE CONTRACTOR: BECKER, ENGINEERING Date: 02/03/04 # 5402 CITYWIDE SAW CUT A.C. LOCATIONS FOR PUBLIC WORKS MAINTENANCE PATCH TRUCK TOTAL COST $ 5,000.00 Date: 02/09/04 # 5402 OLD TOWN MAIN STREET CONSTRUCTION OF THREE HANDICAP RAMPS TOTAL COST $ 6,338.00 Date: 02/17/04 # 5401 JEDIDIAH SMITH CHANNEL REMOVAL OF SILT & DEBRIS FROM CHANNEL TOTAL COST $ 1, '89.20 Date: 02/24 & 02/25 # 5401 WOLF CREEK CHANNEL REMOVAL OF SILT & DEBRIS FROM CHANNEL TOTAL COST $ 6,001.00 CONTRACTOR: RENE'S COMMERCIAL MANAGEMENT Date: 02/14/04 # 5402 CITYWIDE WEED ABATEMENT & TRASH REMOVAL FROM R.O.W.' S TOTAL COST $ 3,000.00 Date: TOTAL COST CONTRACTOR: Date: TOTAL COST Date: TOTAL COST TOTAL COST ACCOUNT #5401 7,790.20 TOTAL COST ACCOUNT #5402 $14,338.00 TOTAL COST ACCOUNT #99-5402 0 R \MAINTAIMM(I<ITRRI1JMi.�IYN\ CITY OF TEMECULA DEPARTMENT OF PUBLIC WORKS ROADS DIVISION ASPHALT (POTHOLES) REPAIRS MONTH OF FEBRUARY, 2004 DATE LOCATION SCOPE OF WORK S.F. TOTAL TONS 02/02/04 RAINBOW CANYON ROAD A.C. R & R & O.L. 369 2.5 02/03/04 RAINBOW CANYON ROAD POTHOLE REPAIR 61 1 02/04/04 AMARITA WAY AT VIA CEJA REMOVE & REPLACE A.C. 300 7 02/05/04 PROMENADE CHARDONNAY AT LA SERENA A.C. OVERLAY 296 2.5 02/09/04 RAINBOW CANYON ROAD A.C. OVERLAY 710 7 02/10/04 MARGARITA N/B MORAGA R&R A.C. 192 6.5 02/12/04 RANCHNO CALIFORNIA ROAD E/O YNEZ A.C. OVERLAY 290 2.5 02/17/04 AMRAITA WAY R & R A.C. 300 7 02/18/04 AMARITA WAY R & R A.C. 300 7 02/19/04 CITYWIDE POTHOLES 73 3 02/23/04 CITYWIDE POTHOLES 168 TEMP A.C. 02/24/04 CITYWIDE POTHOLES 130 TEMP A.C. TOTAL S.F. OF REPAIRS 3,189 TOTAL TONS 46 R WAWTAINIWKCMPLTD\ASPHALT.RPRW3.W\ BRUARY CITY OF TEMECULA DEPARTMENT OF PUBLIC WORKS ROADS DIVISION CATCH BASIN MAINTENANCE MONTH OF FEBRUARY, 2004 DATE LOCATION WORK COMPLETED 02/02/04 CITYWIDE CLEANED & CHECKED 1 I CATCH BASINS 02/09/04 CITYWIDE CLEANED & CHECKED 36 CATCH BASINS 02/19/04 CITYWIDE "RAIN' CLEANED & CHECKED 19 CATCH BASINS 02/23/04 CITYWIDE "RAIN' CLEANED & CHECKED 40 CATCH BASINS 02/24/04 AREA #2 CLEANED & CHECKED 29 CATCH BASINS 02/27/04 CITYWIDE "RAIN' CLEANED & CHECKED 31 CATCH BASINS TOTAL CATCH BASINS CLEANED & CHECKED 166 R:\MAIN MMWKCMPLB D\CATCHBAS\03.N F BRUARY CITY OF TEMECULA DEPARTMENT OF PUBLIC WORKS ROADS DIVISION GRAFFITI REMOVAL MONTH OF FEBRUARY, 2004 DATE LOCATION WORK COMPLETED 02/09/04 6T" STREET AT FRONT STREET REMOVED 710 S.F. OFGRAFFITI 02/09/04 MAIN STREET BRIDGE REMOVED 5 S.F. OF GRAFFITI 02/09/04 27710 JEFFERSON REMOVED 6 S.F. OF GRAFFITI 02/09/04 LAS HACIENDAS AT JEFFERSON REMOVED 10 S.F. OF GRAFFITI 02/10/04 27720JEFFERSON REMOVED 10 S.F. OF GRAFFITI 02/11/04 TARGET CENTER REMOVED 11 S.F. OF GRAFFITI 02/17/04 RANCHO ELEMENTARY SCHOOL REMOVED 20 S.F. OF GRAFFITI 02/23/04 SANTIAGO BRIDGE REMOVED 30 S.F. OF GRAFFITI 02/27/04 GOLDS GYM I-15 FWY REMOVED 98 S.F. OF GRAFFITI 02/28/04 GOLDS GYM REMOVED 64 S.F. OF GRAFFITI Ll TOTAL S.F. GRAFFITI REMOVED 964 TOTAL LOCATIONS 10 R:UAMTA1MWKCMPLTD\GRAFFITlW3 W4 BRUARYN 8 8 8 8 8 8 8 8 8° § 8 m S S 9 R� /£m §\ ®7 �4 - )j j§ jj � w \\ 0Za CITY OF TEMECULA DEPARTMENT OF PUBLIC WORKS ROADS DIVISION RIGHT-OF-WAY TREE TRIMMING MONTH OF FEBRUARY, 2004 DATE LOCATION WORK COMPLETED 02/04/04 VIA CORDOBA AT VIA QUINAEFA TRIMMED 2 R.O.W. TREES 02/05/04 PAUBA AT MARGARITA TRIMMED 2 R.O.W. TREES 02/05/04 VIA RIO TEMECULA TRIMMED 3 R.O.W. TREES 02/05/04 CALLE ALMONTE AT CALLE BARCALDO TRIMMED 1 R.O.W. TREES 02/24/04 MASTERS AT PECHANGA TRIMMED 3 R.O.W. TREES TOTAL R.O.W. TREES TRIMMED 13 R:WAI TAIMN KCOMPLTD\TREESW3- 6\ BRUARY CITY OF TEMECULA DEPARTMENT OF PUBLIC WORKS ROADS DIVISION SERVICE ORDER REQUEST LOG MONTH OF FEBRUARY, 2004 DATE REC'D LOCATION REQUEST DATE WORK COMPLETED 02/02/04 43384 VILLA ANGELES DEBRIS PICK-UP 02/02/04 02/02/04 29693 WIND WOOD CIRCLE P.C.C. REPAIRS 02/02/04 02/0204 26871 HOBIE CIRCLE MISSING S.N.S. 02/02/04 02/02/04 43264 BUSINESS PARK: DRIVE FLOODED SIDEWALK 02/02/04 02/03/04 42234 CAMINO MERAP40 MISSING S.N.S. 02/03/04 02/04/04 43384 VIA ANGELES DEBRIS PICK-UP 02/04/04 02/04/04 HWY 79 SO. AT PECHANGA PARKWAY TRAFFIC CONTROL 02/04/04 02/09/04 40153 MIMULUS WAY S.N.S. MISSING 02/09/04 02/11/04 31078 RUIDOSA STREET ROOT PRUNING 02/09/04 02/11/04 PAUBA ROAD CEMENT SPILL 02/11/04 02/11/04 28860 OLD TOWN FRONT STREET BROKEN FENCE 02/11/04 02/12/04 41610 BIG SAGE COURT DEAD TREE 02/12/04 02/13/04 41050 AVENIDA VERDB UNSECURED CULVERT 02/13/04 02/17/04 31900 CORTE PRIEGO DEBRIS PICK-UP 02/17/04 02/17/04 27598 SANDERLING WAY S.N.S. MISSING 02/17/04 02/18/04 31139 SAHO COURT S.N.S. MISSING 02/18/04 02/18/04 29831 VIA SEVILLA SIDEWALK REPAIR 02/18/04 02/19/04 31125 SHICALLI COURT ROOT PRUNING 02/19/04 02/23/04 41610 BIG SAGE COURT TREE REMOVAL 02/23/04 02/23/04 45501 CLUBHOUSE SIDEWALK REPAIR 02/23/04 02/23/04 45501 CLUBHOUSE TREE TRIMMING 02/23/04 02/23/04 45501 CLUBHOUSE TREE TRIMMING 02/23/04 02/23/04 45501 CLUBHOUSE SANDBAGS IN CATCH BASIN 02/23/04 02/23/04 NICHOLAS ROAD WASHOUT IN R.O.W. 02/23/04 02/23/04 31959 CAMINO MOLMAR S.N.S. DOWN 02/23/04 R:WAINTAIMWRKCOMPLTD�ORS1 3-N�BRUARY DATE DATE WORK REC'D LOCATION REQUEST COMPLETED 02/25/04 31652 LOMA LINDA POTHOLES 02/25/04 02/26/04 41590 ROWLAND COURT POTHOLES 02/26/04 02/26/04 41735 WINCHESTER ROAD FLOODING 02/26/04 TOTAL SERVICE ORDER REQUESTS 28 R:NAINTAIMWRKCOMPLTD\ORS%03-N4 BRUARY CITY OF TEMECULA DEPARTMENT OF PUBLIC WORKS ROADS DIVISION SIGNS MONTH OF FEBRUARY, 2004 DATE LOCATION WORK COMPLETED 02/02/04 NICHOLAS AT WINCHESTER REPLACED I DELINEATOR 02/02/04 AREA #1 REPLACED 8 S.N.S. 02/03/04 SKYWOOD AT VAIL BROOK REPLACED S.N.S. 02/03/04 OLYMPIC AT WAILEY REPLACED S.N.S. 02/03/04 VIA CORDOBA AT CORTE ZORITA REPLACED R-1 02/03/04 AREA #2 REPLACED 8 S.N.S. 02/03/04 CITYWIDE REPAIRED 8 SIGNS 02/04/04 MARGARITA S/O MORAGA REPLACED W-41 02/04/04 PECHANGA PARKWAY AT CITY LIMITS REPLACED CITY LIMIT, SISTER CITY 02/05/04 RANCHO VISTA AT YNEZ REPLACED W-41 02/10/04 VIA MONTEZUMA AT JEFFERSON REPLACED 2 R-96 02/10/04 WINCHESTER E/O DIAZ REPLACED 4 R-26 02/10/04 DIAZ AT LOW FLOW REPLACED 3 DELINEATORS 02/13/04 YNEZ ROAD AT MOTOR CAR PARKWAY REPLACED R-7 02/17/04 CALLE NOBELA AT VIA DENRO REPLACED R-1 02/17/04 OVERLAND DRIVE E/O YNEZ REPLACED R-7 02/18/04 DIAZ AT VIA DOS PICO REPLACED R-I 02/18/04 CAMINO MERANO AT CORTE PARADO REPLACED S.N.S. 02/18/04 PECHANGA PARKWAY AT VIA GILBERTO REPLACED S.N.S. 02/18/04 GATEWOOD WAY AT GATEWOOD REPLACED S.N.S. 02/19/04 MARGARITA AT DATE STREET REPLACED CITY LIMIT & SISTER CITY 02/19/04 RIVERTON PARK REPLACED R-26 02/19/04 1 CITYWIDE REPAIRED 1 15 SIGNS R:WMA AIMWKCMPLTD1 IONSW3,NI BRUARY DATE LOCATION WORK, COMPLETED 02/20/04 RANCHO CALIFORNIA ROAD AT HOPE WAY REPLACED DELINEATOR 02/24/04 SOLANA AT DEL I2EY REPLACED 2 "L" MARKERS 02/24/04 GATEWOOD AT LONG WOOD REPLACED S.N.S. 02/24/04 SANDERLING AT JAINULUS REPLACED S.N.S. 02/25/04 PECHANGA AT HURON REPLACED R-26 LE TOTAL SIGNS REPLACED 49 TOTAL SIGNS INSTALLED 0 TOTAL SIGNS REPAIRED 23 R:N A1NTAIMWKCMPLTDI IGNMO3.N4 BRUARY CITY OF TEMECULA DEPARTMENT OF PUBLIC WORKS ROADS DIVISION STENCILS/STRIPING MONTH OF FEBRUARY, 2004 DATE LOCATION WORK COMPLETED 02/20/04 DIAZ AT VIA DOS PICOS INSTALLED 20 L.F. OF RED CURB TOTAL NEW & REPAINTED LEGENDS 0 NEW & REPAINTED RED CURB & STRIPING L.F. 20 RMIAINTAIMWRKCOMPLMD TRIPINGW3-M�BRUARY CAPITAL IMPROVEMENT PROJECTS Monthly Activity Report February / March 2004 Prepared By: Amer Attar Submitted by: William G. Hughes Date: March 23, 2004 PROJECTS UNDER CONSTRUCTION 1. Children's Museum This project will construct a 7,500 square foot children's museum. 2H Construction has completed the structural repairs to the building shell. Fleming Construction, the original building shell contractor, and 2H Construction have both completed the work to the building shell. The Notice of Completion for the Fleming contract was brought before the City Council at the March 16, 2004 meeting. The Notice of Completion for the 2H Construction contract should follow in a few weeks. Sparks Exhibits and Environments is completing the tenant improvement modifications and will begin installing the Museum exhibits thereafter. Public .TCSD is administering the contract with Sparks. 2. Pechanga Parkway (Formerly Pala Road) Sound Wall Improvements Under this project, sound walls will be designed and constructed on the southwest side of Pechanga Parkway, from Rainbow Canyon Road to the Pechanga casino and on the northeast side along the residences just north of Loma Linda. Bullard Construction has completed construction of the entire length of the sound wall from Masters Driver to Via Eduardo. Marina Landscaping, the subcontractor, is working at finishing the parkway landscaping by the end of March. Thereafter, Marina will finish the remaining backyard landscaping restorations. 3. Rancho California Road Bridge Widening Over Murrieta Creek This project will widen Rancho California Road Bridge over Murrieta Creek 35 feet on the south and 15 feet on the north to provide four additional traffic lanes. A change order has been finalized to abandon furnish and install RCWD facilities on Front Street. A change order is in process for relocation of the signals at RCR and Diaz. Completion of the project is anticipated in the Spring of 2004 although the allowable working days extend into August of 2004. 4. John Warner Road Assessment District Under this project an assessment district was formed. This district includes the construction of street and storm drain improvements in the John Warner Road area. Utility relocation, thought to be substantially complete on 2/4/04, continues to be an issue. An Edison underground line on Lolita Rd, thought by all parties to be not in conflict, will require relocation. Underground work for this relocation was completed on 3/9/04; splice crew to affect the switchover on 3/22/04. RCW D water main relocation on Paulita Rd is complete with exception of service connections, which is scheduled for the week of 3/15/04. RCW D water main extension work on John Warner Rd. between La Presa and Colver is in design. Roadway base -paving operation is to begin in earnest the week of 3/22/04; project completion is anticipated in April 2004. 1 R:\MonthlyAcdvityReport\CIP\2004\Febmary- Marcb.doc 5. Rancho California Road Widening & Median Modifications East of Ynez Road The project will include the closing of the two median openings on Rancho California Road in front of the Town Center, while lengthening the left turn lanes at Ynez Road, Town Center Drive, and Via Los Colinas to improve traffic circulation. In addition, a dedicated right turn lane will be added on the eastbound direction on Rancho California Road at Ynez Road. Concrete for the retaining wall on the north side of Rancho California Road was placed on 3/10/04; wall construction, with exception of architectural treatment was completed the week of 3/15/04. Architectural treatment is to be completed the week of 3/22/04, at which time R.J. Noble will begin work on the right -turn lane construction. Updated schedule submitted by Noble last week has Phase I completion on 4/14/04, Phase 2 is to be completed on 5/3/04, and project completion on 5/19/04. Updated schedule reflecting an alternate Phase 2 staging is to be submitted shortly. 6. Old Town Community Theatre This project will construct a 20,000 square foot community theater complex and refurbishes the existing Mercantile Building. Offer letters have been sent for the acquisition of 4th Street right of way and a current ingress/ egress agreement allows the City to construct the water line. All environmental permits have been obtained. Construction started on 3-3-04 and the allowable working days (14 months) extend to 4-13-2005. 7. Pechanga Parkway Storm Drain Improvements — Phase II This project will construct the storm drain triple box culvert and the channel improvements north of Loma Linda. As part of this stage the entire Pechanga Parkway, Phase II project will be environmentally cleared in accordance with the California Environmental Quality Act (CEQA). The City has completed the legal descriptions and plats needed to transfer Right of Way to RCFC & WCD for maintenance of the storm drain system. The City submitted a design/construction agreement to RCFC & WCD for their review and approval. The agreement included an overall right of way map and irrevocable offers of dedications with associated legal descriptions and plats. Eleven public bids were opened on March 11 and the apparent low bidder is Yeager Skanska Inc. The construction contract for the storm drain improvements (Located on Pechanga Parkway from Loma Linda Road to Temecula Creek) is going to council for approval on March 26, 2004. PROJECTS BEING ADVERTISED FOR BIDS 1. Slurry Seal Project: - FY 2003/2004 This project continues the annual slurry seal program for City streets. At their 02/24/04 meeting, the City Council approved plans & specs and authorized bidding. This project is being advertised for construction bids. Bid opening is scheduled for 03/25/04. A PO was issued for Leighton to do material testing. 2 R:\MonthlyActivityReport\CIP\2004\Febmary- Much.Am 2. Diaz Road Realignment Phase I, Traffic Signals Under this project, two traffic signals will be installed, one on Diaz Road at Rancho Way and the other one on Rancho California Road at Business Park Drive/Vincent Moraga. Also, a northbound lane will be added on Diaz Road from Rancho Way to Via Montezuma (Low Flow Crossing). Plans and specifications are complete and the project is being advertised for construction bids. Bid opening is scheduled for April 8`n 3. Vail Ranch Park (Near Pauba Valley School) - Add Amenities This project will add amenities, including play equipment, to the recently annexed Vail Ranch Park. RHA Landscape Architects/Planners Inc. is the design firm. Final design documents were resubmitted to the City and final review is complete. Mylars were submitted. The specifications have been finalized. The City Council granted authorization to advertise for bids on November 25, 2003. The project is being advertised for construction bids with a bid opening date of April 13, 2004. PROJECTS IN DESIGN 1. Pechanga Parkway (Formerly Pala Road) Improvements — Phase II (SR 79 South to Pechanga Road) This project will widen Pechanga Parkway (formerly Pala Road) to its ultimate width from the Pechanga Parkway Bridge to Pechanga road. The City is working with Caltrans' Local Assistance and City's Environmental Consultant to expedite the environmental approval process. The Preliminary Environmental Document Classification (NEPA) of the project has been determined to be an "Environmental Assessment" (EA). Required technical studies (involving Federal action) will be included in the EA. The Planning Department completed Addendum No. 3 to the Wolf Creek EIR and the Notice of Determination (NOD) for the project. The Addendum and NOD were needed to satisfy all CEQA requirements for the project. Corps of Engineers is requiring that the City process an individual permit in addition to a nationwide permit for the Wolf Valley Creek Channel. This project will be divided into two stages. The first stage is to construct the storm drain triple box culvert and the channel improvements north of Loma Linda. Construction of this stage is scheduled for Winter 2004. The second stage will construct the remaining street improvements and drainage structures. Construction of this stage will start once the first stage is completed. 4. Temecula Library A full service library, approximately 34,000 square feet in area, will be designed and built on Pauba Road, just west of Fire Station #84. This project will provide the community with library resources and services. A separate parcel has been created for the library for bond purposes. The City was approved forfunding by the State on October 28, 2003. TCSD will coordinate the submittal of plans between the architect and the State. Public Works will take the lead on all utility issues, bidding, and construction management. The various utility issues are being addressed, i.e. services, protection, relocation.. Etc. The project will be advertised for bids once the plans are approved by the State and all issues are resolved. An agreement to design the Pauba Road Waterline Extension (to service the library) is in the process of being approved. 3 R:\MonthlyActivityReport\CIP\2004\Febmuy- March.doc 5. Pauba Road Improvements — Phase II (Margarita Road to Showalter Road) This project will widen Pauba Road from Showalter to just west of Margarita Road to its ultimate width. The City has reviewed the 100% Design Plans submitted by the consultant. Specifications are under review. Plans were sent to all utilities and utility issues are being addressed. Environmental documents have been finalized by the City's Planning Department. The public comment period ended December 11, 2003 and there was one comment from MWD, which staff already addressed. Work is being coordinated with the library project, which resumed since State funds have been secured. 6. Murrieta Creek Bridge - Overland Drive Extension to Diaz Road On -hold. This project will entail alignment studies and the design of an extension of Overland Drive, westerly to Diaz Road, which includes a new bridge over Murrieta Creek. The project includes the widening of Overland Drive from Jefferson Avenue to Commerce Center Drive, and the extension of Overland Drive across Murrieta Creek to Diaz Road. Staff prepared an amendment to the original agreement for the PS&E. Council approved the amendment that included a scope of work to complete the P.S. & E. The kick-off meeting was held and the design is on -hold until further notice. 7. Landscaping and Sidewalk On SR 79 South (Old Town Front Street to Pechanga Parkway) The project consists of the design and construction of new sidewalk, irrigation, and landscaping along State Route 79 South between Old Town Front Street and Pechanga Parkway. PS&E is 95% complete. CA Sunset HOA did not review draft agreement at their 02/09/04 meeting as scheduled. The City Council approved the plans & specs and authorized bidding at their 02/24/04 meeting. We have received verbal approval of the Encroachment Permit from Caltrans. The City will be executing a reimbursement agreement with RCWD for minor relocation work. The maintenance agreement between the City and the HOA was sent to them for signature. We are waiting for a signed agreement before we advertise for construction bids. 8. Temecula Sports Complex A new 40+ Acres sports complex will be built at the corner of Pechanga Parkway and Deer Hollow Way. The City Council approved the Conceptual Master Plan of the project and funding at the January 14, 2003 meeting. Project plans are back to consultant for corrections with resubmittal scheduled for the fourth week in March. Coordination efforts with the developer and utility companies continue. 9. Bridge Barrier Rail Upgrade, Rainbow Canyon Road over Pechanga Creek/Del Rio Road over Empire Creek; This project will replace the existing barrier rails of the Rainbow Canyon Bridge over Pechanga Creek and the Del Rio Road Bridge over Empire Creek Project plans and specs are 100% complete and are ready to bid. Caltrans headquarters reviewer requested additional information which was provided on November 3, 2003. The project is waiting for Caltrans construction authorization. 10. Fire Station -Wolf Creek Site A fire station will be built at the Wolf Creek Site. The proposal from consultant architect STK for increased costs due to desired re -design was received on 3/12/04. A/E fee increased to $184,600, and the new construction estimate is $2.6 million (original A/E fee was $142,000 and the original 4 R:\MonthlyActivityReporl\CIP\2004\Febmary- March.doc estimate was $2.0 million). Reimbursement agreement is to be drafted between City and Standard Pacific Homes to cover the additional costs. 11. Murrieta Creek Multi Purpose Trail This project will build portions of the equestrian and bike trails along Murrieta Creek within City limits. The City has received a federal grant of $1,214,000. Caltrans has given the City the "Authorization to Proceed with Preliminary Engineering." We are working with US Army Corps of Engineers (USACOE) and Riverside County Flood Control to coordinate the trail design with the Murrieta Creek Improvement project. A meeting was held on Dec. 16, 2003 to discuss the environmental issues and a follow-up Field Review Meeting with Caltrans local Assistance was held on Jan. 27, 2004. The City is currently waiting for comments from Caltrans on the Preliminary Environmental Study (PES). The Natural Environmental Study (Minimal Impacts) (NES (MI)) is being submitted to Caltrans. 12. State Route 79 South Medians Under this project medians will be constructed on State Route 79 South within the City of Temecula limits. The City Council approved a design agreement with Project Design Consultants (PDC) on May 27, 2003. Under this project medians will be constructed on State Route 79 South within the City of Temecula limits. PDC has submitted the 1 st plan check and it is being reviewed by the City. 13. Guardrail Installation and Replacement On Rainbow Canyon Road In this project, old guardrails will be replaced and new guardrails will be installed in needed locations on Rainbow Canyon Road within the City of Temecula. A progress meeting was held on 03/04/04. The consultant submitted preliminary layouts including majority of utilities and conceptual design. Caltrans is scheduled to approve and sign the PES form on 04/05/04. 14.Old Town Souther Gateway Landscaping Under this project, 10,000 square feet remnant parcel west of Front Street, which was created by the realignment of First Street, will be landscaped. Project plans and specifications are currently being revised to accommodate the Murrieta Creek Project. Revised plans are schedule to be completed by the end of April. 15. Rancho California Road Widening, Old Town Front Street to 1-15 (Southside) This project will provide a right turn lane for southbound 1-15 motorists and explore the possibility of providing a dual left turn lane from westbound RCR to southbound Front Street. Alternatives study is complete with City to decide on a preferred alternative. 16. Fire Station - Northeast Site (Roripaugh Ranch) This project will construct a new fire station in the north part of the City. Amendment of the design agreement, for final design, was approved at the 6/10/03 Council meeting. The timing of the station will be impacted by the developer's ability to provide finished street grades, a soils report for the station, site utilities, and finish all site grading. The plans have been submitted for third plan with the soils report on 3-15-04. The developer has agreed to provide site specific geotechnical report and perform the mass, rough and final grading of the site. It is anticipated that the City will take title of the fire station site in the middle of March 2004. g R:\MonthlyAcfivityReport\CIP\2004\Febmary- March.doc 17. Jefferson Avenue (Pavement Rehabilitation - Phase II This project will rehabilitate Jefferson Avenue from approximately 650 ft south of Overland Dr. to Rancho California Rd. The rehabilitation will include pavement overlay and road/driveway reconstruction. Currently, the design includes a complete reconstruction of the road within the project limits. A Negative: Declaration has been prepared by Planning. The project specifications are being worked on with traffic's input. The 90% plans were submitted on 03/17/04 and the design is expected to be completed by the end of March. 18. Main Street Bridge Over Murrieta Creek (Replacement) This project will replace the existing Main Street Bridge over Murrieta Creek. Project kick-off meeting was held on 1129/04; design is currently underway. Design of bridge and scheduling of construction is contingent on US Army Corps of Engineers Murrieta Creek flood control project's schedule and configuration for Reach 2. Coordination with USACE is ongoing. Application for Highway Bridge Replacement and Rehabilitation (HBRR) funds was submitted during the last period. Conceptual design work for new bridge structure is underway. Simon Wong Engineering (SWE), the design consultant alternates to date involved multi -span cast -in -place concrete structures. The City has expressed the desire for single -span steel bridge. SW E's first presentation of design concepts is scheduled for 3/18/04. Structure design is to begin upon City's selection of the preferred alternative. 19. Vail Ranch Middle School Basketball Court Lighting This project will add lights to the basketball courts at Vail Ranch Middle School. Interviews of design consultants are complete. The City is negotiating a design contract with one of the consultants. Staff is also preparing a schedule and plan for completion. 20. Diaz Road Realignment Under this project, Diaz Road will be realigned to Vincent Moraga Road at Rancho California Road. Business Park Drive will be a T-intersection at Diaz. The project is on -hold, except for the two traffic signals at Diaz Rd. & Rancho Way and Business Park & Rancho California Road. Right of Way acquisition process is ongoing. Plans for the two signals are complete and we are out to bid. The bid opening is scheduled for April 8th. 21. Winchester Road Widening Between Enterprise Circle and Jefferson This project will widen Winchester road between Enterprise Circle and Jefferson Avenue. It will also add a right turn lane from Eastbound Winchester to Southbound Jefferson, starting at Enterprise Circle. In-house design and property acquisition process continues. A second workshop with the business owners was held on 1/20/04. The proposed median was presented and approved by the Traffic Safety Commission on February 26, 2004. City Council is to adopt a Negative Declaration document at the April 1:3, 2004 meeting. 22. Bus Bench Upgrades Under this project, bus benches and shade structures will be installed and existing ones will be upgraded at various locations. Project research on locations of current bus stops, existing bus bench/shade structure;, bus bench/shade structure costs and RTA routes is complete. Bus bench/shade structure design and location options were reviewed and a report with recommendations was prepared. The design and locations were approved. Staff has begun preparing construction bid documents. 6 R:\MonthlyAcflvityReport\CIP\2004\Febmmy- March.doc 23. Traffic Signal Installation — Citywide Under this project, traffic signals will be installed on Meadows Parkway at La Serena and at Rancho Vista. Staff met with representatives of Temecula Valley Unified School District on November 20, 2003, to obtain their input on the installation of the traffic signal at the intersection of Meadows Parkway and La Serena. Thereafter, a preliminary plan was forwarded to the Traffic Division for approval. Traffic Signal design plans are being prepared in-house and are approximately 50% complete. Preliminary project plans were forwarded during the month of February to the respective utility companies and the locations of the various facilities are being mapped. 24. Pavement Rehabilitation Program - FY 2003/ 2004 This project continues the annual pavement rehabilitation program for City streets. Candidate streets for rehabilitation are being defined. Funds allocation for project is also being refined. 25. Localized Storm Drain Improvements This project will fix various minor drainage problems in the City. A field review with PW Maintenance Division was conducted on 01-27-2004. Potential sites are: (1) Front Street, concrete cross gutter; (2) East side of Ynez north of Rancho Cal; (3) East side of Vincent Moraga south of Rancho Cal; and (4) Business Park Drive north of City Hall. PROJECTS IN THE PLANNING STAGE 1. 1-15/ SR 79 South Interchange -Project Study Report (PSR) This project will modify the 1-15/ SR 79 South Interchange to accommodate projected future traffic. The City will proceed with the modified alternative #5. The latest FHWA and Caltrans comments have been addressed and were resubmitted. Staff is currently waiting for Caltrans approval of the Project Study Report. 2. French Valley Parkway Overcrossing and Interchange, Project Report (PR), Plans Specifications, and Estimate (PS&E) Preparation This project will construct an interchange between Winchester Road Interchange and the 1-15/1-215 split. The consultant continues to work on the Project Report. Currently, the consultant is working on some additional traffic studies that both FHWA and Caltrans required. Also, the consultant is finalizing their comments from the Value Analysis and the Accelerated Construction Technology Transfer (ACTT) workshops. We are also continuing to pursue the acquisition of a number of properties to protect them from development. 3. City Maintenance Facility and Corporate Yard Under this project, an expansion of the maintenance facility will be built on the property adjacent to City Hall. Proposal review and consultant interview process is complete. Staff is negotiating a design contract with Richard Brady & Assoc. 7 R:\MonthlyActivityReport\CtP\2004\Febmary- MarchAoc 4. Alignment Study for Murrieta Creek Bridge Between Winchester Road and Temecula City Limits and Diaz Road Extension This study will determine the alignment and location of the Murrieta Creek crossing between Winchester Road and the northern City Limits. In addition, the study will be combined with the Diaz Road Extension alignment study and design. Coordination with the City of Murrieta, Riverside County Flood Control and Army Corps of Engineers is necessary. The Consultant and Staff met with Riverside County Flood Control to discuss possible alignments. The consultant is currently awaiting data from Riverside County Flood Control in order to complete the work on the first draftof the alignment study. Staff has yet to receive the data. PROJECTS THAT ARE SUSPENDED OR ON -HOLD 1. Santa Gertrudis Bridge Widening at 1-15 This is Phase II of the Southbound Auxiliary Lane project at the southbound exit ramp for Winchester Road. This project will widen the 1-15 southbound exit -ramp at the Santa Gertrudis Creek Bridge to provide an additional lane on the exit ramp just north of Winchester Road. Staff is revisiting the merits of this project in light of the Project Study Report for French Valley Parkway Interchange. 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JDate 21 wish to speak on Agenda Item No. For Against Name: —Akkm Address:, o ' State/Zip L� iR04���`�`\� you are representing an organization or group, please give the name: The Mayor or presiding officer will call your name when the matter comes up. Please go the public podium and state your name and address for the record. REQUEST TO SPEAK CITY OF TEMECULA After completing, please return to the City Clerk. Thank You. Date I h to speak on Agenda Item No. 2 - For Against Subject: Name: Address: (./. State/Zip Phone: / ° If you are representing an organization or group, please give the name: The Mayor or presiding officer will call your name when the matter comes up. Please go the public podium and state your name and address for the record.