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HomeMy WebLinkAbout021004 CC Minutes I I I MINUTES OF A REGULAR MEETING OF THE TEMECULA CITY COUNCIL FEBRUARY 10, 2004 The City Council convened in Closed Session at 6:00 P.M. and in Open Session at 7:00 P.M., on Tuesday, February 10, 2004, in the City Council Chambers of Temecula City Hall, 43200 Business Park Drive, Temecula, California. Present: 3 Councilmembers: Comerchero, Washington, and Naggar Absent: 2 Councilmember: Roberts and Stone It was noted by Mayor Naggar that Councilman Roberts was in Washington, DC on a lobbying trip for the City and that Councilman Stone was attending a campaign forum. PRELUDE MUSIC The violin music was provided by Sienna Naggar accompanied by Helen Miller. INVOCATION The invocation was given by Reverend Jerry Hangen of Grace Presbyterian Church. ALLEGIANCE The flag ceremony was presented by Mayor Pro Tem Comerchero. PRESENT A TION/PROCLAMA TIONS Certificate of Achievement to Reed Johnson Honoring Mr. Reed Johnson on his accomplishments as a professional baseball player, Mayor Naggar presented to him a Certificate of Achievement. Contributing his success to the hard work and dedication that was expected of him while at school, Mr. Johnson accepted the certificate with appreciation. Mayor Pro Tem Comerchero as well briefly commended Reed's family for their support of him. PUBLIC COMMENTS A. Ms. Katherine Runkle, 32090 Corte Bonillo, representing the Gardner Middle School PTSA, apprised the City Council and public of an upcoming Mystery Murder Fundraiser at the Ponte Winery to benefit the school's library on Friday, March 5, 2004, 6:00 to 10:00 P.M. B. Mr. Jim Mitchell, 31550 Sunningdale, representing the Temeku Hills Homeowners Association and Chairman of the Temeku Hills Candidate Forum Night, invited the public to the upcoming Candidate's Forum on Thursday, February 12, 2004, at 7:00 P.M., at the Temeku Hills Clubhouse, advising that Jeff Stone will be in attendance and that Jim Venable's attendance has not yet been confirmed. R:IMinutesl021 004 I I I CITY COUNCIL REPORTS A. Commending Mr. Mitchell on his efforts associated with the recent City Council Candidate Forum Night, Councilman Washington thanked Mr. Mitchell for the organization of that event as well the upcoming event. Having been recently appointed to the Western Riverside Council of Governments (WRCOG), a position recently held by Mayor Pro Tem Comerchero, Councilman Washington expressed his desire to represent the City in the same professional and committed approach as provided by Mr. Comerchero and presented to him, on behalf of WRCOG, a plaque of appreciation for his dedicated service. B. Accepting the plaque with appreciation, Mr. Comerchero extended his appreciation to WRCOG. Mr. Comerchero wished his wife, Pat, a Happy Birthday. Commenting on the four newly instituted RTA commuter link routes from Temecula/Murrieta areas to various north and south transportation points, Mr. Comerchero advised that three of the four routes have been very successful; that RTA will be exploring why the Temecula to Oceanside link with commuter rail to downtown San Diego has not been as successful; that this particular route has a different fare structures because of its partnership with the North County Transit; and that the fare structure may be explored as well as a possible change in the route. Encouraging residents to partake in the Temecula Citizen Corps Program, Mr. Comerchero advised of an upcoming Corps meeting in the City Council Chambers, on Wednesday, February 25, 2004, at 6:30 P.M. C. Mayor Naggar reiterated his support of public participation in the Temecula Citizen Corps program. CONSENT CALENDAR Standard Ordinance and Resolution Adoption Procedure RECOMMENDATION: 1.1 Motion to waive the reading of the text of all ordinances and resolutions included in the agenda. 2 Minutes RECOMMENDATION: 2.1 Approve the minutes of January 13, 2004. 3 Resolution approvina List of RECOMMENDATION: 3.1 Adopt a resolution entitled: R:IMinutes1021004 2 I I I RESOLUTION NO. 04-13 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TEMECULA ALLOWING CERTAIN CLAIMS AND DEMANDS AS SET FORTH IN EXHIBIT A 4 City Treasurer's Report RECOMMENDATION: 4.1 Receive and file the City Treasurer's report as of December 31,2003. 5 Retention Policv and Schedule Revisions RECOMMENDATION: 5.1 Adopt a resolution entitled: RESOLUTION NO. 04.14 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TEMECULA AUTHORIZING THE DESTRUCTION OF CERTAIN CITY RECORDS AS PROVIDED BY SECTION 34090 OF THE GOVERNMENT CODE OF THE STATE OF CALIFORNIA, ESTABLISHING A RECORDS RETENTION PROCEDURE, AND REPEALING RESOLUTION NO. 92.17 6 Property Insurance Renewal RECOMMENDATION: 6.1 Approve the City of Temecula Property Insurance Policy renewal with Chubb Insurance Company, Landmark American Insurance Company for the period of February 26, 2004 through February 26,2005, in the amount of $97,138. 7 Fire Safety House Purchase RECOMMENDATION: 7.1 Approve the purchase of the We Care Company Fire Safety Interactive Mobile Trailer for $39,306.97. 8 Tract Map No. 29661-2. -3. -4 (located south of Murrieta Hot Sprinas Road. east of Winchester Road. west of Butterfield Staae Road. and north of Rancho California Road in the Roripauah Ranch Specific Plan) RECOMMENDATION: 8.1 Approve Tract Map Nos. 29661-2, -3, and -4 in conformance with the conditions of approval; 8.2 Approve the Subdivision Improvement Agreement; R:IMinutes1021004 3 I I I 8.3 Approve the Subdivision Monument Agreement and accept the Faithful Performance Bond, Labor and Material Bond, and Monument Bond as security for the agreements. 9 Parcel Map No. 31169 (located south of Rio Nedo. east of Tierra Alta Wav. north of Avenida Alvarado - beina a subdivision of 33. 34. 38. and 39 and portions of 32 and 37 as shown bv Tract Map No. 14936 RECOMMENDATION: 9.1 Approve Parcel Map No. 31169 in conformance with the conditions of approval; Approve the Subdivision Monument Agreement and accept the Monument Bond as security for the agreements. 9.2 10 First Amendment to Annual Citywide Routine Maintenance Contract RECOMMENDATION: 10.1 Approve the first amendment to the Annual Citywide Routine Maintenance Contract with Rene's Commercial Management for an amount of $100,000.00 and authorize the Mayor to execute the amendment. 11 Amendment No.1 to Professional Services Aareement with Vanir Construction Manaaement. Inc. for Construction Manaaement. Material Testina. and Special Inspections for the Old Town Temecula Community Theater - Proiect No. PW02-23 RECOMMENDATION: 11.1 Approve Amendment No.1 to the agreement with Vanir Construction Management, Inc. to provide professional construction management, material testing, and special inspection services in an amount not to exceed $418,036.00 and authorize the Mayor to execute the agreement; 11.2 Authorize the City Manager to approve amendments to the agreement not to exceed the contingency amount of $44,300 which is equal to 10% of the additive amounts of the original agreement of $24,980 and Amendment No.1 of $418,036. 12 Award of Construction Contract for the Old Town Temecula Community Theater - Proiect No. PW02-23 RECOMMENDATION: 12.1 Award a construction contract for the Old Town T emecula Community Theater - Project No. PW02-23 to Tovey/Shultz Construction, Inc. in an amount of $7,168,000 and authorize the Mayor to execute the contract; 12.2 Authorize the City Manager to approve change orders not to exceed the contingency amount of $716,800 which is equal to 10% of the contract amount; 12.3 Accelerate the appropriation of budgeted funds in FY2004-2005 to FY2003-2004 in the amount of $3,035,000; R:IMinutesl021 004 4 I I I 12.4 Approve the transfer of $548,500 of Capital Project Reserves from the Old Town District Parking Lot to the Old Town Temecula Community Theater; 12.5 Approve an appropriation of $1,612,500 from General Fund Reserves to the Old Town Temecula Community Theater. (Considered under separate discussion; see pages 6-7.) 13 Completion and Acceptance of the Pavement Rehabilitation Proaram 2002-2003 (Rancho California Road between Maraarita Road and Meadows Parkwav) - Proiect No. PW02-13 RECOMMENDATION: 13.1 Accept the construction of the Pavement Rehabilitation Program 2002-2003 Rancho California Road between Margarita Road and Meadows Parkway Project, Project No. PW02-13, as complete; 13.2 Direct the City Clerk to file the Notice of Completion, release the Performance Bond, accept a one-year Maintenance Bond in the amount of 10% of the contract; 13.3 Direct the City Clerk to release the Materials and Labor Bond seven months after the filing of the Notice of Completion if no liens have been filed. 14 Professional Services Aareement for Desian of the City Maintenance Facility Expansion. Proiect No. PW03-06. Proarammina and Plannina Phase and Parkina Lot Desian RECOMMENDATION: 14.1 Approve an agreement with Richard Brady and Associates in an amount not to exceed $81,975.00 to provide design services for the City Maintenance Facility Expansion, Project No. PW03-06, and authorize the Mayor to execute the agreement; 14.2 Authorize the City Manager to approve amendments not to exceed the contingency amount of $8,197.50 which is equal to 10% of the agreement amount. 15 General Fund Advance for Fire Truck RECOMMENDATION: 15.1 Approve an advance of $724,804 from the General Fund for the purchase of the 100' Tractor Drawn Aerial Fire Truck. (Considered under separate discussion; see page 7.) 16 Acceptance of Grant Deed - Serena Hills Park RECOMMENDATION: 16.1 Approve Amendment No.2 to the Subdivision Improvement Agreement for Tract 23209; R:IMinutesl021 004 5 I I I 16.2 Authorize acceptance of the Grant Deed for Serena Hills Park, located in the Shea Homes development at La Serena and Walcott Lane and direct staff to proceed with the necessary actions to cause the deed to be recorded. 17 Second Readina of Ordinance No. 04-02 - (Electrical Underaroundina) RECOMMENDATION: 17.1 Approve an ordinance entitled: ORDINANCE NO. 04-02 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF TEMECULA ADDING SECTION 15.04.090 TO THE TEMECULA MUNICIPAL CODE RELATING TO THE UNDERGROUNDING OF EXISTING AND PROPOSED ELECTRICAL, TELECOMMUNICATIONS, AND OTHER WIRES CARRYING BELOW 34KV CAPACITY WHICH PROVIDE DIRECT SERVICE OR IS ADJACENT TO PROPERTY BEING DEVELOPED MOTION: Mayor Pro T em Comerchero moved to approve Consent Calendar Item Nos. 1-11, 13-14, and 16-17 (Item Nos. 12 and 15 were pulled for separate discussion; see pages 6-7.) Councilman Washington seconded the motion and electronic vote reflected approval with the exception of Council members Roberts and Stone who were absent. CONSENT CALENDAR ITEMS DISCUSSED UNDER SEPARATE DISCUSSION 12 Award of Construction Contract for the Old Town Temecula Community Theater - Proiect No. PW02-23 RECOMMENDATION: 12.1 Award a construction contract for the Old Town Temecula Community Theater- Project No. PW02-23 to Tovey/Shultz Construction, Inc. in an amount of $7,168,000 and authorize the Mayor to execute the contract; 12.2 Authorize the City Manager to approve change orders not to exceed the contingency amount of $716,800 which is equal to 10% of the contract amount; 12.3 Accelerate the appropriation of budgeted funds in FY2004-2005 to FY2003-2004 in the amount of $3,035,000; 12.4 Approve the transfer of $548,500 of Capital Project Reserves from the Old Town District Parking Lot to the Old Town Temecula Community Theater; 12.5 Approve an appropriation of $1 ,612,500 from General Fund Reserves to the Old Town Temecula Community Theater. Director of Housing and Redevelopment Meyer presented the staff report (of record), noting that the Theater should be ready for occupancy in the Spring of 2005. For Mayor Naggar, City Manager Nelson confirmed that the City was able to finance this project through the refinancing of Redevelopment bonds, commending Finance Director Roberts, R:IMinutesl021 004 6 I I I Director of Housing and Redevelopment Meyer, and Community Services Director Parker on their efforts and the Public Works Department on its upcoming efforts associated with this project. Commending staff on its involvement with the refinancing of the Redevelopment bonds in order for the City to fully finance this project, Mayor Pro Tem Comerchero expressed his delight with the construction of the theater, noting that this project will be an extraordinarily rewarding project for many years to come. Thanking Director of Housing and Redevelopment Meyer on his efforts associated with this project, Councilman Washington as well relayed his excitement with the development of this project. Relaying his enthusiasm about the synergy this project will provide to Old Town, Mayor Naggar commented on the importance of this project to some children as is the construction of sports parks to other children and relayed his excitement with the development of this project. MQ!!QH: Mayor Pro Tem Comerchero moved to approve the staff recommendation. The motion was seconded by Councilman Washington and the electronic vote reflected approval with the exception of Council members Roberts and Stone who were absent. 15 General Fund Advance for Fire Truck RECOMMENDATION: 15.1 Approve an advance of $724,804 from the General Fund for the purchase of the 100' Tractor Drawn Aerial Fire Truck. Noting that no staff report were necessary, Mayor Naggar advised that he had simply pulled this item in order to apprise the public of the purchase of this fire truck, advising that the City will be reimbursed the purchase amount by the Roripaugh Ranch developer. MOTION: Mayor Pro Tem Comerchero moved to approve the staff recommendation. The motion was seconded by Councilman Washington and the electronic vote reflected approval with the exception of Councilmembers Roberts and Stone who were absent. At 7:32 P.M., the City Council convened as the Temecula Community Services District, the Temecula Redevelopment Agency, and the Temecula Public Financing Authority and at 7:38 P.M., the City Council resumed with regular business. COUNCIL BUSINESS 18 Donation to Temecula Chaparral Hiah School Platinum Sound Band (At the request of Councilman Washington.) RECOMMENDATION: 18.1 Consider approval and appropriation of $2,500 to assist the Chaparral High School Platinum Sound Band in attending the National World War II Veterans' Parade and Memorial Dedication ceremonies in Washington, D.C. on May 29 through June 1, 2004. R:IMinutesl021 004 7 I Presenting an overview of the proposed recommendation, Councilman Washington welcomed Mr. Greg Brown, 24709 Madison, Murrieta, representing the Chaparral High School Platinum Sound Band. Mr. Brown informed the City Council that the Sound Band, after its last year performance at the Fiesta Bowl, was invited to represent the State of California at the unveiling of the World War II Memorial in Washington, DC, Memorial weekend of 2004; that a full complement of 100 musicians (comprised of musicians from Chaparral and Temecula Valley High Schools and middle schools) will attend; and that the cost will be $1,000 per student. Although supporting this request, Mayor Pro Tem Comerchero requested that the implementation of a policy be established to address the handling of such requests during the City's next budget cycle to ensure appropriate funding so that the City Council may honor as many as possible of such requests. Expressing his support of the recommendation, Councilman Washington commended the Sound Band on its accomplishments and noted that it will be an honor for the Band to represent the City, Riverside County, and the entire State in Washington, DC. MOTION: Mayor Pro Tem Comerchero moved to approve the staff recommendation. The motion was seconded by Councilman Washington and the electronic vote reflected approval with the exception of Councilmembers Roberts and Stone who were absent. CITY MANAGER'S REPORT No comment. CITY ATTORNEY'S REPORT I City Attorney Thorson advised that as per the Brown Act, there were no items to report under Closed Session. ADJOURNMENT At 7:48 P.M., the City Council meeting was formally adjourned to a regular meeting on Tuesday, February 24, 2004, at 7:00 P.M., in the City Council Chambers, 43200 Business Park Drive, Temecula, California. I R:IMinutesl021 004 8