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Home My WebLink About120490 TCSD Minutes MINUTES OF A REGULAR MEETING OF THE TEMECULA COMMUNITY SERVICES DISTRICT HELD DECEMBER 4, 1990 A regular meeting of the Temecula Community Services District was called to order at 8:05 PM, President Birdsall presiding. PRESENT: 4 DIRECTORS: Lindemans, Moore, Parks, Birdsall ABSENT: I DIRECTORS: Mufioz Also present were City Manger David F. Dixon, City Attorney Scott F. Field and June S. Greek, Deputy City Clerk. PUBLIC COMMENTS None given. CSD BUSINESS 1. Sports Park lighting System Project Shawn Nelson, Director of Community Services, reported the proposed Sports Park Lighting System Project is Phase One of the 1990-91 Capital Improvement Plan, which would alleviate the overcrowded situation at the Sports Park. He explained the plan would involve lighting an additional field, bringing the total to three lighted fields in the Rancho Vista section of Sports Park. He stated that a revised Sports Park master calendar for 1991 was prepared and presented to the Temecula Sports Council who unanimously approved the revised 1991 master calendar. He reported that on November 26, 1990, the Parks and Recreation Commission unanimously approved and recommended for Board approval, the installation of the lights at Sports Park. He stated an environmental assessment has been completed by City Planning, with a negative declaration given to the project, and all property owners within a 1,000 foot radius were notified concerning this public hearing. Mr. Nelson stated he had received two letters concerning the project; one concerned with the noise level and one requesting that the lights be turned off at 10:00 PM. Mr. Nelson reported that in terms of operation of the lights, the City will be in compliance with County Ordinance 655, and the Palomar Lighting District and 4\CSDMIN\120490 -1- 11/05/96 CSD Minutes December 4, 1990 every attempt will be made to have the lights turned off by 11:00 PM. Mr. Nelson recommended the board approve this project and authorize staff to advertise formal bids. Director Parks asked if these lights would be shielded from the surrounding residential area. Mr. Nelson answered that Musco, has an excellent product and introduced Brent Marchetti to describe the type of lights being proposed. Councilmember Lindemans asked if the neighbors were notified. answered that notices were mailed to approximately 250 residents, and every effort was made to notify residents. Mr. Nelson surrounding Brent Marchertl, Musco stated the design of the lighting system addresses light spill, glare light and the upper glow of the light. He stated this system will minimize all three areas by location of the poles, mounting heights of the poles for proper aiming and a reflector system that redirects the light back on the field. He reported this system cuts out 95% of the glare and spill light. Director Parks asked how this system compares to the existing lighting at Sports Park. Mr. Marchetti stated this system is 90% more efficient. Councilmember Lindemans suggested refitting the existing lights now instead of at a later time. Mr. Nelson stated he did not want to delay the current project, but stated this project will be researched as a part of the capital improvement plan for the upcoming year. Councilmember Lindemans requested that staff move ahead with the research for retro-fitting these lights, possibly before year end. Director Parks stated that since lights are already existing at these facilities, restrooms and other concerns may be a more urgent need. Mr. Nelson reported that a conceptual plan for Sports Park is being developed and the types of developments needed, and their priorities will be addressed. President Birdsall opened the public hearing at 8:15 PM. Michael Medaris, 30601 Moontide Court, representing the Starlight Ridge South Homeowners Association, stated that the proposed lights will greatly impact the surrounding residents. He submitted a majority consensus letter 4\CSDMIN\120490 -2- 11/05/96 CSD M~nutes December 4, 1990 from the Homeowners Association stating opposition to the lights. He said the current schedule allows play until 11:00 PM, and play goes on well past the deadline, with noise, traffic and foul language. He said the City cannot compensate for its lack of parks by scheduling the Sports Park 24 hours a day. He objected to adult play into the late hours of the night. President Birdsall stated this park has been in this area for 18 to 20 years and the fact that they are lighted has been well publicized. She did, however, state she feels that the 11:00 PM deadline should be strictly enforced. President Birdsall closed the public hearing at 8:25 PM. President Birdsall reopened the public hearing at 8:25 PM, following a request to speak from a member of the audience. Beatrice Vickers, stated that she is a resident of the surrounding area and stated the noise is very offensive, the glare from the lights prevent any privacy for homeowners, and asked that the lighting system be reconsidered. President Birdsall closed the public hearing at 8:26 PM. Shawn Nelson stated that the operation of the softball program has up to this time been conducted by CSA-143, and the City will strictly enforce the 11:00 PM curfew. He stated the Balloon and Wine Festival is not planning to use the Rancho Vista Fields for their event. He said the lighting system is not intended as a long term solution to rectify the Parks and Recreation needs of the community. He explained it is being pursued so that the City can effectively meet the upcoming recreation events in the Spring. Director Parks asked if this schedule is designed primarily for use by children or adults. Mr. Nelson answered that 90% of the usage is planned for the youth. Director Moore suggested retro-fitting the existing lights to help homeowners with the glare problem. Director Lindemans stated this is a temporary situation where some sacrifices must be made. He stated the City has 3,000 to 4,000 children to accommodate, and asked if most cities turn off lights at 9:00 PM. Mr. Nelson answered that most cities have lights off by 10:00 PM. 4\CSD MIN\120490 -3- 11/05/96 CSD Minutes December 4, 1990 City Manager Dixon asked what effect on the existing programs a light turn-off time of 10:00 PM would make. Mr. Nelson stated he would have to review that with the Temecula Sports Council to see whether or not the programs could still be accommodated during a reduced time frame. He stated that there is only a two or three month period where this could be a problem. City Manager Dixon stated he would like to work toward having activities cease at 9:30 or 9:45 PM with the lights being turned off by 10:00 PM. He said that the noise level would also drop earlier in the evening. Director Lindemans stated with retro-fitting the existing lights, the surrounding citizens would not be so greatly impacted. It was moved by Director Parks, seconded by Director Moore to approve the Sports Park Lighting System Project, authorize staff to advertise formal bids on this project with the understanding that the lights would be turned off at 10:00 PM, and certify the negative declaration. The motion was carried by the following vote: AYES: 4 DIRECTORS: Lindemans, Moore, Parks, Birdsall NOES: 0 DIRECTORS: None ABSENT: 1 DIRECTORS: Mu~oz COMMUNITY SERVICES DIRECTOR REPORT Shawn Nelson reported that the 17.9 acres adjacent to Sports Park has been approved to be deeded to the Temecula Community Services District by the County of Riverside Board of Directors. CITY ATTORNEY REPORT None given. DIRECTORS REPORTS 4\CSDMIN\120490 -4- 11/05/96 CSD M~n~tes December 4, !990 Director Lindemans requested that staff begin work to have the existing lights in Sports Park retro-fitted with modern equipment. Director Parks asked that restroom and snack bar facilities are planned for the Rancho Vista area of the Sports Park. ADJOURNMENT It was moved by Director Park, seconded by Director Lindemarts to adjourn at 8:40 to a meeting on December 11, 1990. The motion was carried by the following vote: AYES: 5 DIRECTORS: Lindemans, Moore, Mu~oz, Parks, Birdsall NOES: 0 DIRECTORS: None ABSENT: I DIRECTORS: Mu~oz Patricia H. Birdsall, President ATTEST: Juh~e/S.~reek, Deputy City Clerk [SEAL] 4\CSDMIN\120490 -5- 11/05/96