Loading...
HomeMy WebLinkAbout080904 CSC Agenda AGENDA TEMECULA COMMUNITY SERVICES COMMISSION TO BE HELD AT TEMECULA CITY HALL MONDAY, AUGUST 9, 2004 6:00 P.M. CALL TO ORDER: Chairman Felicia Hogan FLAG SALUTE: Commissioner Henz ROLL CALL: Edwards, Fox, Henz, Meyler, Hogan PRESENTIONS: Tony Grant Roger Treadwell PUBLIC COMMENTS: A total of 15 minutes is provided so members of the public can address the Commissioners on items that are not listed on the Agenda. Speakers are limited to three (3) minutes each. If you desire to speak to the Commissioners about an item not listed on the Agenda, a green "Request to Speak" form should be filled out and filed with the Commission Secretary. When you are called to speak, please come forward and state vour name and address. For all other agenda items, a "Request to Speak" form must be filed with the Community Services Commission Secretary before the item is addressed by the Commission. There is a three (3) minute time limit for individual speakers. R:ICSCAGENDIO80904.doc DIVISION REPORTS CONSENT CALENDAR 1. Minutes 1.1 Approve the minutes of the June 14, 2004 Community Services Commission meeting. 1.2 Approve the minutes ofthe July 12, 2004 Community Services Commission meeting. COMMISSION BUSINESS 2. City's Role In Emergencv Operations RECOMMENDATION: 2.1 That the Community Services Commission receive and file this information report on the E.O.C. Operation. 3. Children's Museum Update RECOMMENDATION: 3.1 That the Community Services Commission review and file this report on the operations and programming of the Children's Museum. DIRECTOR'S REPORT COMMISSIONER REPORTS ADJOURNMENT That the Community Services Commission adjourn to a regular meeting on Monday, September 13, 2004, 6:00 pm at Temecula City Hall Main Conference Room, 43200 Business Park Drive, Temecula, CA 92592. R: \CSCA G END\O80904 .doc ITEM NO.1 R^"SCAGEND'mMNO.SHL MINUTES OF A REGULAR MEETING OF THE CITY OF TEMECULA COMMUNITY SERVICES COMMISSION JUNE 14, 2004 CALL TO ORDER The City of Temecula Community Services Commission convened in a regular meeting at 6:00 p.m., on Monday, June 14, 2004, in the City Council Chambers of Temecula City Hall, 43200 Business Park Drive, Temecula, California. ALLEGIANCE Commissioner Meyler led the audience in the Flag salute. ROLL CALL Present: Commissioners Edwards, Fox, Meyler, and Chairwoman Hogan. Absent: Henz. PRESENTATION: --:! Chairwoman Hogan presented Ms. Margaret Cushing, Temecula Valley Museum Volunteer, a commemorative plaque of recognition for her involvement as Board Treasurer since February of 1999; stating that Margaret is also an active member of the Lions Club and a great citizen of Temecula, her dedication and quiet service is a model for all who know her. PUBLIC COMMENTS None. DIVISION REPORTS Development Services Administrator McCarthy presented a brief report, noting the following: . That the contract for the improvements for Pablo Apis Park has been awarded and construction will begin the first week in July 2004; . That the construction of Harveston Community Park is continuing; and staff is of the opinion that the park will open to the public in October 2004; . That the Sports Complex will go out to bid in the next few weeks; . That ground-breaking for the Veteran's Memorial is scheduled for July 4, 2004 at 12:00 p.m.; . That the Imagination Workshop is almost completed and the dedication will be Friday, June 25, at 6:30 p.m. and will be open to the public on Saturday June 26, 2004. R: CSC/minuteslO61404 Maintenance Superintendent Harrington provided the Commission with a brief overview of items addressed by the Maintenance Division since the last Community Services meeting, highlighting the following: . That the kitchen at the Temecula Community Center (TCC) was detailed and cleaned; . That a new subzero freezer was installed in the kitchen at the Temecula Community Center (TCC); . That the Maintenance Division assisted with the Emergency Operations Drill which was conduction at City Hall; . That the Maintenance Division continues to work closely with Development Services Administrator McCarthy to finalize the construction preparation of the Children's Museum; . That the Maintenance Division rebuilt a malfunctioning air-conditioning drain line in the computer room at City Hall; . That a supplemental planting program at the Crowne Hill Development was completed. For the Commission, Director of Community Services Parker relayed that the Maintenance Division plays a major role in the set-up of the City's Emergency Operations Center. Recreation Superintendent Pelletier presented a report, noting the following: --; . That the Guide to Leisure Activities brochure was mailed the past weekend and the mailer is up to 29,600 residents; . That Monday June 21, 2004 will mark the day of the official summer kick-off with the onset of the many-summer programs offered through the department, summer day camp, SMART program, swim lessons, public swim and many other summer contract service programs are scheduled to begin next week; . That Saturday June 26, the Children's Museum will officially open up to the public and there will be an ongoing shuttle service that will be offered to transport people from the TCC parking lot to the Museum as well as provide entertainment while and/if people are waiting for their particular session; . That the 4th of July events will be held on a Sunday beginning with the parade in Old Town followed by events at the Sports Park at 4:00 p.m. and the fire works show will begin at 9:00 p.m. For Chairwoman Hogan, Ms. Pelletier relayed that because the 4th of July falls on a Sunday and because of all the activities that will be held that day, staff was of the opinion that having activities later in the day would allow participants as well as spectators to get to the parade and be part of the parade. For Commissioner Meyler, Ms. Pelletier noted that the Commission should dress comfortably for the parade. R:\MINUTES\O61404.doc CONSENT CALENDAR 1. Minutes 1.1 Approve the minutes of the April 12, 2004 Community Services Commission meeting. MOTION: Commissioner Edwards moved to approve the Consent Calendar. Commissioner Meyler seconded the motion and voice vote reflected unanimous approval. COMMISSION BUSINESS 2. Art in Public Places RECOMMENDATION: 2.1 That the Community Services Commission receive and file this report with regards to the establishment of an Art In Public Places Ordinance. Director of Community Services Parker presented a report on Art in Public Places, relaying the following: . That the development of Art in Public Places ordinance is a goal identified in the Cultural Arts Master Plan; . That residents in the City of Temecula through the Master Plan process expressed a desire to establish a program that encouraged the installation of art and a fee to subsidize the installation of art in the community; . That the ordinance will condition new development to install public art or pay an in lieu- fee that is equivalent to 10% of 1 % of a building value in excess of $100,000; and that the fee would be applied to commercial, industrial and residential development; . That the fees collected would be used for design, construction, installation, andlor maintenance of public art; and that it could also be used to administer the program and a small portion could be used for funding some art education programs; . That a developer would forward an application for public art to TCSD with a rendering of art work with specifications and an appraised value of the art and any other pertinent information that would be necessary for the TCSD to adequately review the project; . That TCSD would make a recommendation to the Community Services Commission whether to approve or deny the installation of the art work on private property; . That if the art work is proposed for City donation (City property) that the Commission would make a recommendation and that the Commission's recommendation would be forwarded to the City Council who would make the final decision for the donation of public art. R:\MINUTES\O61404.doc For Commissioner Meyler, Mr. Parks relayed that it is difficult to estimate at this time what the annual revenues would be because it is based on building values and whether or not it would be commercial or residential. . Commissioner Edwards expressed excitement with the intent to develop the Cultural Arts Master Plan in the City. For Commissioner Fox, Mr. Parker clarified Public Art on private property. It was the consensus of the Commission to receive and file this report. 3. 2004 AQuatic Program Schedule RECOMMENDATION: That the Community Services Commission receive and file this report on the 2004 Aquatic season. Recreation Superintendent Pelletier and Aquatics Supervisor Thurston presented a report (of record), noting the following: 3.1 . That the aquatics program offered by the City of Temecula is currently a modified year round program designed to meet the recreational needs for those who enjoy aquatic activities; . That its balanced program provides a variety of opportunities .for participants of all ages and aquatic abilities; ---, . That to date there are three (3) pools operated by the City; that the locations are Temecula Elementary School Pool (TES), Chaparral High School Pool, and the Community Recreation Center (CRC); . That the aquatics programs include, but are not limited to youth and adult swim lessons, public swim, adult lap swim, family night swim, water aerobics, private swim lessons, a junior life guard training program, teen pool parties, scuba diving classes, life guard training courses, as well as scheduling the use and life guard services of both local non- profit swim teams, and the Temecula Unified School District. Via overhead, Aquatic Supervisor Thurston provided a detailed report regarding the scheduling uses of the pools operated by the City of T emecula throughout the summer months. For the Commission Ms. Thurston relayed that she is of the opinion that there is adequate emergency training for staff. For Commissioner Fox, Ms. Thurston relayed that there are water aquatic programs geared for seniors. For Chairwoman Hogan, Director of Community Services Parker relayed that Temecula Valley Unified School District is planning to build an Olympic size pool at Temecula Valley High School and that the new high school (over by Pechanga) is planning to build a large pool and that staff R:\MINUTES\O61404.doc 4 ) has had discussion with the two schools in joint using the facilities; and that staff is of the opinion that the YMCA is planning to build a pool as well. It was the consensus of the Commission to receive and file this report. 4. 2004 Summer Sunsets Film and Concert Series RECOMMENDATION: 4.1 That the Community Services Commission receive and file this report on the 2004 Summer Sunsets Film and Concert Series. Administrative Assistant Zigler presented a report (of record), noting the following: . That on July 1, 2004, the City of Temecula Community Services Department will kick off the Annual Summer Sunset Film and Concert Series; . That this years event will encompass eight weeks of free concerts held Thursday evenings and free Movies in the Park held Friday evenings; . That all concerts will be held at the Thomas H. Langley Amphitheater, located at the Community Recreation Center (CRC); . I --, . That the concert line-up includes both past crowd favorites as well as new performers; and that free face painting and balloon art will be available to the youth; . That the teen council will be offering refreshments for sale and the last concert will be a Family Karaoke Night (new this year); . That the growth in attendance each year indicates that the program has become a popular family event; . That Movies in the Park will be held Friday evening at various park sites throughout the City; festivities begin at 6:30 p.m. with SMART staff on hand for arts and crafts followed by group activities; all movies will be rated G and that prior to the start of each movie, staff will run Laurel and Hardy and Three Stooges movie shorts; . That staff is looking forward to another overwhelming success. Commissioner Meyler expressed excitement with the Summer Sunsets Film and Concert Series 2004. It was the consensus of the Commission to receive and file this report. DIRECTOR'S REPORT Director of Community Services Parker reminded the Commission of the dedication ceremony of the Children's Museum on Thursday, June 24, at 6:30 p.m. R:\MINUTES\O6 I 404.doc Mr. Parker also noted that the Community Services Department is advertising on behalf of the local VFW advising that bricks for the Veteran's Memorial monument are available for purchase and the dedication will be on Veteran's Day. Mr. Parker thanked his staff for their hard work and dedication. COMMISSIONER'S REPORTS Commissioner Edwards relayed that he is looking forward to the 4th of July weekend activities. For Commissioner Edwards, Mr. Parker relayed that he would explore the option of hiring a videographer for the dedication of the Children's Museum. Commissioner Fox relayed that she attended the family night for the Children's Museum and flea market fundraiser put on by the Museum noting that she enjoyed herself very much. Commissioner Fox also noted she is aware of three different groups who are interested in saving the Rose Bushes at the Escallair House. For Commissioner Meyler, Mr. Parker relayed that he would be happy to agendize a report on the emergency serviceslplanning and have a representative of the City Manager's office to discuss the components of Emergency Operations Center (EOC). Chairwoman Hogan relayed that Commissioner Henz is doing well after his hip surgery and that everyone at the Senior Center does a wonderful job noting that everything is very organized and runs very well. --; For Chairwoman Hogan, Mr. Parker relayed that there will not be a guided tour of the Children's Museum noting that one would simply pay a fee for a two hour session. ADJOURNMENT At 6:58 p.m., Chairwoman Hogan adjourned this meeting to the next regularly scheduled meeting on Monday, July 12, 2004, at 6:00 p.m., in the City Council Chambers, 43200 Business Park Drive, Temecula. Herman D. Parker, Director of Community Services Felicia Hogan, Chairwoman R:\MINUTESIO61404.doc 6 MINUTES OF A REGULAR MEETING OF THE CITY OF TEMECULA COMMUNITY SERVICES COMMISSION JULY 12, 2004 CALL TO ORDER The City of Temecula Community Services Commission convened in a regular meeting at 6:00 p.m., on Monday, July 12, 2004, in the City Council Chambers of Temecula City Hall, 43200 Business Park Drive. Temecula, California. ALLEGIANCE Commissioner Fox led the audience in the Flag salute. ROLL CALL Present: Commissioners Fox, Meyler, Henz, and Chairwoman Hogan. Edwards. Absent: PUBLIC COMMENTS None. DIVISION REPORTS Maintenance Superintendent Harrington presented an overview of items addressed by the Maintenance Division since the last Community Services meeting, highlighting the following: . That numerous painting projects were completed throughout the Old Town area which included the street light poles, street light signs, and chapel fencing; . That several restroomlsnack bar park buildings were painted throughout the City which included the Skate Park, Margarita Community Park, and the northlsouth building; . That the Maintenance Division assisted with the 4th of July events; . That 12 additional lighting circuits were installed at the Community Recreation Center (CRC) stage at the request of a patron; . That the upper soccer field was renovated which included 10,000 square feet of sod and approximately 10,000 square feet of over-seeding; . That several renovation projects were completed at various developments which included the Rancho Highlands Development, Belamonte, Vintage Hills and Sutton Place. R: CSC/minutes/O61404 For Chairwoman Hogan, Mr. Harrington relayed that he would be happy to turn off the speaker on Main Street, in Old Town. Development Services Administrator McCarthy presented a brief report, noting the following: . That submittals are being reviewed for approval and construction for the improvements at Pablo Apis Park; . That construction at Harveston Community Park is continuing and is scheduled to be open to the public in October 2004; . That ground breaking for the Veteran's Memorial was held on July 4, 2004, and that the finals plans should be completed by the end of the week and will go out to bid the following week; . That the Vail Ranch Middle School basketball court lighting project will be going out to bid soon; . That the dedication for the Imagination Workshop was held on Friday, June 25, and was opened to the public on Saturday June 26. For Commissioner Meyler, Ms. Pelletier noted that the daily reports of the Imagination Workshop reflected that attendance has been consistent with the numbers from 150 to 250 daily. Recreation Superintendent Pelletier presented a staff report, noting the following: . That staff is currently implementing the SMART program at park sites throughout the community; . That the aquatics program is functioning daily; . That the Summer Day Camp program is going well; . That staff is ensuring that the classes, programs, and special events offered in the recreation brochure are currently underway; . That the parade and events from the 4th of July were well attended; . That the Summer Sunset Series and the Moonlight Movies in the Park program have been very well received; and that the concerts will continue to be held on Thursday evenings from 6:30 p.m. to 8:00 p.m. and the movies will be held on Friday evening's beginning at dusk. CONSENT CALENDAR 1. Minutes 1.1 Approve the minutes of the May 10, 2004 Community Services Commission meeting. R: CSC/mlnutesO71204 MOTION: Commissioner Henz moved to approve the Consent Calendar. Commissioner Meyler seconded the motion and voice vote reflected approval with the exception of Commissioner Edwards who was absent. COMMISSION BUSINESS 2. Naming of Neighborhood Park - Wolf Creek Specific Plan RECOMMENDATION: That the Community Services Commission recommend a name for the 6 acre neighborhood park in the Wolf Creek Specific Plan to the Board of Directors for approval. . Development Services Administrator McCarthy presented a staff report (of record), noting the following: 2.1 . That Wolf Creek will be a large development in the southern part of the City, east of Pechanga Parkway; . That the development will include a 6-acre public park site at Wolf Valley Road; \ ......, . That the park will be constructed by Standard Pacific Homes and dedicated to the City; . That the park will include age appropriate play areas, basketball courts, a small amphitheater, gazebos, picnic areas, open turf area, a small restroom, tables, benches, drinking fountains, walkways, and parking; . That staff is requesting that the Community Services Commission select and approve a name for the park which will then be forwarded to the Board; . That included in staffs packet is a list of proposed names; . That the developer is requesting that the Commission consider the name Wolf Creek Park. At this time, the Public Hearing was opened. Mr. Adam Smith, representing Pacific Standard Homes, noted the following: . That the developer is working very hard to create an overall development and community theme; . That the neighborhood park will match closely to all the entry monuments and facilities in the development; and that it will match closely with the fire station across the road; . That a Community Services Organization will be set up to put on events for the community; and that it will not be subject to a department of real estate review; R: CSC/minutesO71204 . That the organization will plan to put on events such as concerts in the park, Shakespeare in the park etc...; . That the park will be integral to the community. For Commissioner Meyler, via overhead, Mr. Smith addressed where the amenities will be located. For Chairwoman Hogan, Ms. McCarthy relayed that 34 parking spaces have been designated for the park. For Commissioner Henz, Mr. Smith relayed that the only lighting that will be associated with the park will be at the restroom facility and the parking lot during the evening hours. For Commissioner Fox, Mr. Smith relayed that he is working closely with the Maintenance Division in regards to plant materials that will be used at the park; and that a plant list was submitted to the City. Mr. Harrington further clarified that the Planning Department has an approved plant list which is modified to fit the area and the development; that the plants used will be all drought tolerant plant materials throughout the park site other than the turf areas. MOTION: Commissioner Meyler moved that the 6-acre park be named Wolf Creek Park. Commissioner Henz seconded the motion and voice vote reflected approval with the exception of Commissioner Fox who abstained and Commissioner Edwards who was absent. 3. Japanese Garden at the Temecula Duck Pond ---¡ RECOMMENDATION: 3.1 That the Community Services Commission review and approve the conceptual plan for the Japanese Garden at the Temecula Duck Pond. Deputy Director Ruse presented a staff report (of record), noting the following: . That in commemoration of the 10th anniversary of the City of Temecula's sister City relationship with Nakayama, Japan and the City has decided to create a Japanese Garden at the Temecula Duck Pond; . That staff has been working closely with representatives from Nakayama and Council Member Ron Roberts, in the development of the conceptual plan for the Garden; . That the Duck Pond will offer a serene setting and along with other features will incorporate a water element which is an important component of the Garden to the Japanese representatives; . That the project has been approved and funded in the City's current five (5) year Capital Improvement Program (CIP). R: CSC/minutesO71204 4 Via overhead, Maintenance Superintendent Harrington walked the Commission through the conceptual plan of the Japanese Garden noting that the Garden will be located on the southwest side of the Pond and will encompass approximately half an acre; that the plan will incorporate the use of stones and boulders, a stone water fountain, which will be tied into the existing water fall, seating areas, additional flowering trees and shrubs and a memorial plaque. Chairwoman Hogan expressed concern with parking at the Temecula Duck Pond. For Chairwoman Hogan, Mr. Harrington noted that there is no problem with day to day parking but rather when the larger events are held there could be a parking problem. Deputy Director Ruse further clarified that the City does have a reciprocal parking agreement with Oscar's Restaurant. For Commissioner Henz, Mr. Harrington relayed that there will be a lot of hardscape and boulders which are coot resistant. For the Commission, Mr. Harrington relayed that the estimated time for the completion of the Japanese Garden would be November 18, 2004, but is aiming for November 11, 2004. The Commission expressed excitement for the conceptual plan for the Japanese Garden. MOTION: Commissioner Henz moved to approve the conceptual master plan for the Japanese Garden. Commissioner Fox seconded the motion and voice vote reflected approval with the exception of Commissioner Edwards who was absent \ ---, DIRECTOR'S REPORT Deputy Director Ruse relayed that Director of Community Services Parker will be contacting the Commission in regards to the League of California Cities Conference. Ms. Ruse thanked TCSD President Washington for sitting in on the Commission meeting. COMMISSIONER'S REPORTS For Commissioner Henz, Ms. Ruse relayed that renaming of the Sports Park to The Ronald Regan Sports Park will be on the August 2004 Community Services agenda. Commissioner Fox relayed that she distributed some information from Metropolitan Water District in regard to a landscape program. Commissioner Fox also thanked the City for the weed abatement on the historic property in the Vail Ranch area. Commissioner Meyler noted that he and his wife had a good time at the opening night for the Summer Sunset Film and Concert Series. Chairwoman Hogan that she had a good time at the opening of the Children's Museum and also attended the dedication of the Veteran's Memorial noting that it was very well attended. R: CSC/minutesO71204 For Chairwoman Hogan, Recreation Superintendent Pelletier clarified the Fire Works display schedule misprint of the Press Enterprise. ADJOURNMENT At 6:40 p.m., Chairwoman Hogan adjourned this meeting to the next regular scheduled meeting on Monday, August 9, 2004, at 6:00 p.m., in the City Council Chambers, 43200 Business Park Drive, Temecula. Felicia Hogan, Chairwoman Herman D. Parker, Director of Community Services , ---, R: CSC/minutesO71204 6 ITEM NO.2 R"'SCAGENDVTEMNO.6NL TO: FROM: DATE: SUBJECT: CITY OF TEMECULA AGENDA REPORT Community SerVices Commission Herman D. Parker, Director of Community service~ August 9, 2004 Imagination Workshop, The Temecula Children's Museum Presentation PREPARED BY: Julie Crowe-Pelletier, Recreation Superintendent RECOMMENDATION: That the Board of Directors receive and file this report and PowerPoint presentation regarding the Children's Museum's first month of operation. BACKGROUND: On June 26, 2004, the Imagination Workshop, the Temecula Children's Museum officially opened its doors to the public. Staff is pleased to announce that throughout the month of July, more than 6,000 patrons have visited Professor Pennypickle's house. Currently, the museum is open seven days per week, with 4 - two hour sessions Monday thru Saturday and 2 - two hour sessions on Sunday. Daily programs and activities include but are not limited to scavenger hunts, thought provoking interactives, arts and crafts, and an occasional percussion parade. Additional theme oriented programming is planned on a monthly basis. There has been a significant interest in group tours of the facility from local schools and other outside agencies, therefore staff is programming for group tours to begin in the fall. Tonight we have a special PowerPoint presentation that shows the Imagination Workshop, The Children's Museum in action. I --, FISCAL IMPACT: None R,\ZIGLERG\REPORTlO80904 csc Children Museum Operatioos.doc ITEM NO.3 R=CAGEND\ITEMNO.S'" CITY OF TEMECULA AGENDA REPORT TO: BY: Community Services Commission U Herman D. Parker, Director of Community Services V' DATE: August9,2004 SUBJECT: City's Role In Emergency Operations RECOMMENDATION: That the Community Services Commission receive and file this information report on the E.O.C. Operation. BACKGROUND: The City of Temecula has an extensive program in place to assist the community and provide emergency services to our residents in case of a major citywide emergency or natural disaster. The program provides emergency services, temporary housing and care, Information Systems Operations, emergency response processes and a host of other components. Tonight Grant Yates, Assistant to the City Manager, and Aaron Adams, Senior Management Analyst, are here to provide you a brief overview of the City's E.O.C. Operations. ........;¡ I R:\ZIGLERGIREPOR1\O80904 CSC E.O.C. Operations.doc