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HomeMy WebLinkAbout03082021 CSC AgendaIn compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the office of the City Clerk (951) 694-6444. Notification 48 hours prior to a meeting will enable the City to make reasonable arrangements to ensure accessibility to that meeting [28 CFR 35 .102.35.104 ADA Title II]. AGENDA TEMECULA COMMUNITY SERVICES COMMISSION REGULAR MEETING COUNCIL CHAMBERS 41000 MAIN STREET TEMECULA, CALIFORNIA MARCH 8, 2021 - 6:00 PM IMPORTANT NOTICE REGARDING THIS MEETING This meeting is being conducted utilizing teleconferencing and electronic means consistent with State of California Executive Order N-29-20, dated March 17, 2020, regarding the COVID-19 pandemic. In accordance with the order, the public may not view the meeting in-person in the Council Chamber. The live stream of the meeting may be viewed on television and /or online. Details can be found at temeculaca.gov/tv. Submission of Public Comments: For those wishing to make public comments at the meeting, please submit your comments by email to be read aloud into the record at the meeting by the Secretary. Email comments must be submitted to jennifer.dominguez@temeculaca.gov. Email comments on matters not on the agenda must be received prior to the time the item for Public Comments is called. Email comments on agenda items must be received prior to the time Public Comments for the agenda item is called. All email comments shall be subject to the same rules as would otherwise govern public comments at an in-person meeting. Public Comments for this meeting may only be submitted via email . Comments via text and social media will not be accepted . Reading of Public Comments: The Secretary shall read all email comments, provided that the reading shall not exceed three (3) minutes, or such other time as the Community Services Commission may provide, consistent with the time limit for speakers at an in-person Community Services Commission meeting. The email comments shall become part of the meeting record . CALL TO ORDER: Chairperson Levine FLAG SALUTE: Commissioner Krstevski ROLL CALL: Krstevski, Levine, Oddi, Ruiz, Sizemore PUBLIC COMMENT A total of 30 minutes is provided for members of the public to address the Community Services Commission on items that are listed on the Consent Calendar or a matter not listed on the agenda. Each speaker is limited to three minutes. For this meeting, public comments may be submitted and read into the record pursuant to the important notice provided at the top of this agenda . Page 1 Community Services Commission Agenda March 8, 2021 DIVISION REPORTS CONSENT CALENDAR All matters listed under Consent Calendar are considered to be routine and all will be enacted by one roll call vote. There will be no discussion of these items unless members of the Community Services Commission request specific items be removed from the Consent Calendar for separate action . 1.Approve Action Minutes of February 8, 2021 That the Community Services Commission approve the action minutes of February 8, 2021. Recommendation: Action MinutesAttachments: BUSINESS 2.Budget Engagement Session That the Community Services Commission receive and file the Budget Engagement Session. Recommendation: Agenda ReportAttachments: DIRECTOR REPORT COMMISSIONER REPORTS ADJOURNMENT The next regular meeting of the Community Services Commission will be held on Monday, April 12, 2021, at 6:00 p.m., in the Council Chambers located at 41000 Main Street, Temecula, California. NOTICE TO THE PUBLIC The full agenda packet (including staff reports and any supplemental material available after the original posting of the agenda), will be available for public viewing online at temeculaca.gov at least 72 hours prior to the meeting. If you have questions regarding an item on the agenda, please contact the Community Services Department at (951) 694-6480. Page 2 Item No. 1 1 ACTION MINUTES TEMECULA COMMUNITY SERVICES COMMISSION REGULAR MEETING COUNCIL CHAMBERS 41000 MAIN STREET TEMECULA, CALIFORNIA FEBRUARY 8, 2021 - 6:00 PM IMPORTANT NOTICE REGARDING THIS MEETING This meeting was conducted utilizing teleconferencing and electronic means consistent with State of California Executive Order N-29-20, dated March 17, 2020, regarding the COVID-19 pandemic. In accordance with the order, the public may not view the meeting in-person in the Council Chamber. The live stream of the meeting may be viewed on television and/or online. Details can be found at temeculaca.gov/tv. Submission of Public Comments: For those wishing to make public comments at the meeting, please submit your comments by email to be read aloud into the record at the meeting by the Secretary. Email comments must be submitted to jennifer.dominguez@temeculaca.gov. Email comments on matters not on the agenda must be received prior to the time the item for Public Comments is called. Email comments on agenda items must be received prior to the time Public Comments for the agenda item is called. All email comments shall be subject to the same rules as would otherwise govern public comments at an in-person meeting. Public Comments for this meeting may only be submitted via mail. Comments via text and social media will not be accepted. Reading of Public Comments: The Secretary shall read all email comments, provided that the reading shall not exceed three (3) minutes, or such other time as the Community Services Commission may provide, consistent with the time limit for speakers at an in-person Community Services Commission meeting. The email comments shall become part of the meeting record. CALL TO ORDER at 6:01 PM: Chairperson Levine FLAG SALUTE: Vice Chair Ruiz ROLL CALL: Krstevski, Levine, Oddi, Ruiz, Sizemore PUBLIC COMMENT - None DIVISION REPORTS CONSENT CALENDAR 1. Approve Action Minutes Recommendation: That the Community Services Commission approve the Action Minutes of January 11, 2021. 2 Approved the Staff Recommendation (5-0): Motion by Ruiz, Second by Oddi. The vote reflected unanimous approval. BUSINESS 2. Election of Chair and Vice Chair Recommendation: Nominations and election of Chair and Vice Chair positions for calendar year 2021. Approved to appoint Commissioner Eric Levine as the Chairperson for calendar year 2021 (5-0): Motion by Ruiz, Second by Krstevski. The vote reflected unanimous approval. Approved to appoint Commissioner Adam Ruiz as the Vice Chairperson for calendar year 2021 (5-0): Motion by Oddi, Second by Levine. The vote reflected unanimous approval. 3. Review Sub Committee Assignments Recommendation: Review Commissioner assignments to City sub-committees and make recommendations or modifications as desired. Approved Staff Recommendation: (5-0): Motion by Ruiz, Second by Oddi. The vote reflected unanimous approval. Approved to eliminate all but Sports Council subcommittees. Motion made to elect Commissioner Oddi to Sports Council Subcommittee. DIRECTOR REPORT COMMISSIONER REPORTS ADJOURNMENT At 7:24 PM, the Community Services Commission meeting was formally adjourned to Monday, March 8, 2021, at 6:00 PM, Council Chambers, 41000 Main Street, Temecula, California. Eric Levine, Chairperson Kevin Hawkins, Director of Community Services Item No. 2 COMMUNITY SERVICES COMMISSION AGENDA REPORT TO: Community Services Commission FROM: Jennifer Hennessy, Director of Finance DATE: March 8, 2021 SUBJECT: Budget Engagement Session ______________________________________________________________________________ PREPARED BY: Jennifer Hennessy, Director of Finance RECOMMENDATION: That the Community Services Commission receive and file the Budget Engagement Session. BACKGROUND: Each year in February, City staff begins the development of the Annual Operating Budget and the Five-Year Capital Improvement Program. This budget cycle, staff will be holding Budget Engagement Sessions with each Board and Commission in the February/March timeframe. These Sessions are new to the Budget process and are designed to engage the Board and Commission members and community early on in the development of the Annual Operating and Capital Improvement Program Budgets. Additionally, the Government Finance Officers’ Association (GFOA), which serves as the oversight agency of the Distinguished Budget Presentation Award program, has updated its award criteria and recommended best practices to include increased public and policy maker engagement in the budget process. This new criteria is effective with the Fiscal Year 2021-22 Budget.