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HomeMy WebLinkAbout121304 CSC Agenda AGENDA TEMECULA COMMUNITY SERVICES COMMISSION TO BE HELD AT TEMECULA CITY HALL MONDAY, DECEMBER 13, 2004 6:00 P.M. CALL TO ORDER: Chairman Jim Meyler FLAG SALUTE: Commissioner Hogan ROLL CALL: Edwards, Fox, Henz, Hogan, Meyler PRESENTATIONS PUBLIC COMMENTS: A total of 15 minutes is provided so members of the public can address the Commissioners on items that are not listed on the Agenda. Speakers are limited to three (3) minutes each. If you desire to speak to the Commissioners about an item not listed on the Agenda, a green "Request to Speak" form should be filled out and filed with the Commission Secretary. When you are called to speak, please come forward and state your name and address. For all other agenda items, a "Request to Speak" form must be filed with the Community Services Commission Secretary before the item is addressed by the Commission. There is a three (3) minute time limit for individual speakers. R:\CSCAGEND\2004\121304.doc DIVISION REPORTS. CONSENT CALENDAR 1. Commission Minutes RECOMMENDATION: 1.1 That the Community Services Commission approve the minutes of the October 11,2004 Community Services Commission meeting. COMMISSION BUSINESS 2. Theater Construction RECOMMENDATION: 2.1 That the Community Services Commission receive and file this report regarding the construction of the Old Town Temecula Community Theater. DIRECTOR'S REPORT COMMISSIONER REPORTS ADJOURNMENT That the Community Services Commission adjourn to a regular meeting on Monday, January 10, 2005, 6:00 pm at Temecula City Hall Main Conference Room, 43200 Business Park Drive, Temecula, CA 92592. R:\CSCAGEND\2004\121304.doc ITEM NO.1 MINUTES OF A REGULAR MEETING OF THE CITY OF TEMECULA COMMUNITY SERVICES COMMISSION OCTOBER 11, 2004 CALL TO ORDER The City of Temecula Community Services Commission convened in a regular meeting at 6:00 p.m., on Monday, October 11, 2004, in the City Council Chambers of Temecula City Hall, 43200 Business Park Drive, Temecula, California. ALLEGIANCE Commissioner Fox led the audience in the Flag salute. ROLL CALL Present: Commissioners Edwards, Fox, Henz, and Chairwoman Hogan. Absent: Meyler. PRESENTIONS: Great Oak High School Earth Club Chairwoman Hogan presented one of two recycling bin receptacle trash cans to Ms. Jessica McNally, President of the Great Oaks High School and The Active Earth Club, and Ms. Jane Napora, Faculty Advisor, for their proactive approach to creating a clean and environmentally conscious school atmosphere. The second recycling bin receptacle is to be delivered to the school. Ms. Jessica McNally thanked the City for its support; advising that the Active Earth Club encourages students to keep recycling and that the money raised goes back into the club to purchase more recycling products that can be used at the school. Ms. McNally also noted that CC&R has donated the paper recycling bins for all classrooms, aluminum cans and plastic bottle recycling bins. Chairwoman Hogan also noted that the Temecula Community Services District has also provided the Active Earth Club with three (3) cases of latex gloves totaling a value of $800.00. Commissioner Henz suggested that Ms. McNally help with the judging of the recycling calendar selection. Ms. McNally noted that she would be happy to participate. PUBLIC COMMENTS R: CSC/minutes/1 011 04 None. DIVISION REPORTS Maintenance Superintendent Harrington presented a brief overview of items addressed by the Maintenance Division since the last Community Services meeting, highlighting the following: . That the Maintenance Division broke ground for the Nakyama Garden at the Duck Pond . That the Veteran's Memorial is progressing . That due to all the activity at the Duck Pond, the park area was closed until the November 11, 2004 d~dication ceremony . That new identification signs have been installed on the exterior portion of the Temecula Valley Museum . That the Mary Phillips Senior Center was treated for termites . That the annual carpet cleaning at the Community Recreation Center (CRC) was completed . That the old style street lights on Rancho California Road median islands were painted . That the north/south ball field warning tracks were repaired which includes the installation of 175 tons of decomposed granite which was leveled and compacted For Commissioner Henz, Mr. Harrington relayed that the roof at the Mary Phillips Senior Center was completely repaired; and that there were 760 brick pavers sold for the Veteran's Memorial. For Commissioner Edwards, Mr. Harrington replied that the pink lights surrounding the Duck Pond were placed in honor of the Susan G. Komen's, Race for the Cure. Development Services Administrator McCarthy presented her division report, noting the following: . That staff is in the process of reviewing the responses to staff's request for qualifications for the design of the Temecula Community Center expansion . That the judging for the art work for the 2005 recycling calendar is scheduled for Friday, October 15, 2004, at noon . That the next Community Clean-up and Household Hazardous Waste Round-up will be held at Chaparral High School on Saturday, October 23, 2004, from 8:00 a.m .to 2:00 p.m. for Temecula residents . That the City Council has awarded the contract for a 43-acre Sports Complex to Douglas E. Barnhart; that the contract will include all additive bid items, for a total of 12.15 million dollars; and that the preconstruction meeting has been tentatively set for October 25, 2004. R: CSC/minutes101104 2 For the Community Services Commission, Mr. Parker relayed that the artificial turf field bidding will begin within the next couple weeks. Mr. Parker also noted that he has not received any comments from Great Oak High School regarding the artificial turf. Recreation Superintendent Pelletier updated the Commission on the following up-coming events: . That the Halloween Carnival will be held on Friday, October 29, 2004 . That the Veteran's Memorial will be held Thursday, November 11, 2004 at the Duck Pond . That the Japanese Garden dedication will be scheduled to take place at the Duck Pond on Friday, November 19, 2004 . That a master calendar of the up-coming holiday events will be distributed to the Community Services Commission within the next week or two . That a new recreation software known as Safari, has been purchased For Commissioner Fox, Ms. Pelletier noted that the new software will be a more user friendly software. For Chairwoman Hogan, Mr. Parker relayed that as of yet, a time for the Japanese Garden dedication has not been scheduled. CONSENT CALENDAR 1. Commission Minutes RECOMMENDATION: 1.1 That the Community Services Commission approve the minutes of the August 9, 2004 Community Services Commission meeting. MOTION: Commissioner Henz moved to approve the Consent Calendar. Commissioner Edwards seconded the motion and voice vote reflected approval with the exception of Commissioner Mevler who was absent. COMMISSION BUSINESS 2. Harveston Community Park Update RECOMMENDATION: 2.1 That the Community Services Commission receive and file this update on the Harveston Community Park project. R: CSC/minutes101104 3 Via overhead, Development Services Administrator McCarthy presented the Master Plan for Harveston Community Park, highlighting the following: . That Harveston Community Park is a 19.5 acre site located in the Harveston Development . That the park will include two (2) dedicated full size lighted soccer fields; two (2) lighted ball fields; age appropriate play area; a large group picnic area; a community building with 1250 square foot community room; a restroom/concession/maintenance building; approximately 280 parking spaces; benches, tables, and drinking fountains and walkways. For Chairwoman Hogan, Ms. McCarthy replied that there will not be any type of water feature for this park but that there will be a water feature at the Wolf Creek 6-acre neighborhood park. Mr. Parker relayed that Harveston Community Park was built with Community Development Impact Fees. For Commissioner Edwards, Mr. Harrington relayed that both of the ball fields at Harveston Park will have 30 amp outlets at each ball field and there will be a 20 amp outlet at each gazebo structure and conduits that will run to several of the light poles out at the field. Mr. Parker noted that the City is hoping to dedicate the Harveston Community Park by the end of the 2004 year. 3. Summer Proç rams Overview RECOMMENDATION: 3.1 That the Community Services Commission receive and file this report on summer 2004 recreation programs. Recreation Superintendent Pelletier relayed that staff members within the Recreation Division have successfully concluded that the 2004 summer programs and special events, At this time, Administrative Assistant Zigler distributed a photo album to the Commission. Ms. Pelletier also noted that the list below are several of the exciting programs that were enjoyed by the citizens of Temecula throughout the summer months: 4th of July Extravaganza Parade and Fireworks Show Summer Day Camp Excursions The S.M.A.R.T. Programs and S.M.A.R.T. Excursions Family Fun Nights Summer Aquatics Program Summer Sunset Film and Concert Series . . . . . . . R: CSC/minutes101104 4 It was the consensus of the Commission to receive and file this report. 4. Children's Museum Video RECOMMENDATION: 4.1 That the Community Services Commission receive and file this report on the Children's Museum Dedication ceremony. Development Services Administrator McCarthy relayed that the Community Services Department has submitted the Imagination Workshop Temecula Children's Museum for the consideration for an annual award presented by the Themed Entertainment Association. At this time, a video of the Children's Museum was provided as part of the award submittal. The Commission expressed their excitement toward the video. It was the consensus of the Commission to file and receive this report. DIRECTOR'S REPORT Mr. Parker advised the Commission that the Community Services Department will be expanding and that a Cultural Arts Division will be established and advised that recruitment will be started for a Cultural Arts Administrator. Mr. Parker also noted that recruitment for a Theater Manager has begun and that by the end of the 2004 year, a Theater Manager will be on staff. Mr. Parker also noted that. a Cultural Arts Administrator will oversee the new Theater, the Theater Manager and staff, the Children's Museum, the local History Museum, the new Art in Public Places Program, and noted that the Administrator will work with the Arts Council in the implementation of the Cultural Arts Master Plan. COMMISSIONER REPORTS Commissioner Henz queried if there are adequate pools to accommodate the public. For Commissioner Henz, Ms. Pelletier responded that she is of the opinion that there is adequate pools to accommodate the public. Mr. Parker also added that four tot docks have been added for swimming lessons to accommodate more kids. For staff, Commissioner Edwards congratulated staff or their outstanding work. Commissioner Fox relayed how pleased she is to be a part of the Community Services Commission. For the Commission, Mr. Parker noted that the Pablo Apis Park is nearing its completion. For Chairwoman Hogan, Ms. Pelletier relayed that flu shots will available at the Mary Phillips Center but only for those who are 65 years and older and those with special needs. R: CSC/minutes101104 5 ADJOURNMENT At 7:00 p.m., Chairwoman Hogan adjourned this meeting to the next regular scheduled meeting on Monday, November 8, 2004, at 6:00 p.m., in the City Council Chambers, 43200 Business Park Drive, Temecula. Herman D. Parker, Director of Community Services Felicia Hogan, Chairwoman R: CSc/minutes101104 6 ITEM NO.2 CITY OF TEMECULA AGENDA REPORT TO: Community Services Commission FROM: Herman Parker, Director of Community Services DATE: December 13, 2004 SUBJECT: Theater Construction RECOMMENDATION: That the Community Services Commission receive and file this report regarding the construction of the Old Town Temecula Community Theatre. BACKGROUND: A contract was awarded to Toby Schultz Construction for the construction of the Old Town Temecula Community Theatre. The contractor began construction in early March and it is anticipated this project will be complete during the summer months of 2005. Currently the interior framing of the facility is in place and the construction continues to progress well. The construction contract for this project is $8.6 million dollars. Redevelopment Director John Meyer and Senior Engineer David McBride are here tonight to provide you with a brief overview of the project and its progress. R:\Z/GLERGIREPOR71/21304 CSC Theater.doc