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HomeMy WebLinkAbout012090 CC Workshop MinutesMINUTES OF AN ADJOURNED REGULAR MEETING OF THE TEMECULA CITY COUNCIL HELD JANUARY 20, 1990 An adjoumed regular meeting of the Temecula City Council was called to order at 10:08 a.m. in the Temecula City Hall, 43172 Business Park Drive, Temecula, California. Mayor Ron Parks presiding. PRESENT 5 ABSENT: 0 C OUNCILMEMBERS: Birdsall, Lindemans, Moore, Mufioz, Parks C OUNCILMEMBERS: None Also present were City Manager Frank Aleshire and Acting Deputy City Clerk June S. Greek. COUNCIl, BUS1NFSS City Manager Frank Aleshire outlined the material to be covered at this study session. In response to Council questions, he responded that any action the Council desires to take on the materials covered should be done in the form of consensus agreement and formal action should be reserved for a regular meeting of the City Council. Mr. Aleshire ran through the budget recommendations, stating that his proposal is for a core staff of 22 positions that would be in place within the next three to four months. He outlined the need to hire consultants in the areas of recruitment, personnel, finance, planning, engineering and computer systems. He also discussed the need to establish City Commissions, with Planning and Traffic being immediately necessary and Parks and Recreation needed as soon as feasible. Finally, Mr. Aleshire outlined the contract services the City needs to consider, citing law enforcement, building inspection, road maintenance, engineering/traffic, animal regulation and CSD/CSA, as being of primary importance. Minutes 1/20/97 1 Councilmember Birdsall stated she feels a planning staff must be hired before activating a Planning Commission. City Manager Aleshire explained the way in which he arrived at the budget level figures to accomplish the goals set forth. Councilmember Lindemans inquired if John McTighe and Associates might be retained to prepare a two-year budget. City Manager Aleshire responded that his perception is that the budget process in the future will be the responsibility of the Finance Director. Councilmember Mufioz requested if staffing will be provided for the City Councilmembers. City Manager Aleshire responded that the City Manager's office serves as the City Council's staff. Councilmember Birdsall suggested the City Attorney section of the budget be increased to $105,000. She also suggested allocating $100,000 for Consulting and an increase in the Rent allocation from $24,000 to $30,000 to handle the cost of utilities. These changes would result in a total budget of $855,000. Mr. Aleshire reviewed city salary ranges recommended by the consultant IEM. Councilmember Mufioz stated that he would like to see some local private sector salary data included in the computations. Mr. Aleshire defined the work division to be undertaken by the personnel consultant and the recruiting consultant. He indicated that the Assistant City Manager, when hired, would also serve as the personnel officer for the City. It was moved by Councilmember Moore, seconded by Councilmember Birdsall to proceed with the personnel studies by IEM. The Council indicated a unanimous consensus. City Manager Aleshire recommended the City Council retain an executive search firm to recruit for the positions of City Manager, Assistant City Manager, Director of Finance and Planning Director. It was moved by Councilmember Moore, seconded by Mayor Parks to proceed with the proposal to select a consultant to perform the recruitment as outlined by the City Manager. The motion passed by unanimous consensus. City Manager Aleshire discussed with the Council the RFP which has been issued by the County of Riverside for the purpose of hiring a Planning Consultant to work on City of Temecula Minutes 1/20/97 2 planning matters. He referenced Exhibit "D" in the packet which covers his recommendations for additions to RFP//94387. The Council by unanimous consensus directed the City Manager to continue to work with the County of Riverside to expedite the hiring of a Planning Consultant to function as the City Planning Department Staff and also to consider retaining qualified individuals to coordinate planning matters for the City. RECESS The Mayor called a recess at 11:25 a.m., and the meeting was reconvened at 11:50 a.m. with all members present. The Council considered the list of proposed workshops included in the packet. 1. Meeting with the Sheriff's Department regarding Workload/Contract. Councilmember Mufioz stated that he would like to look at any other available options for City of Temecula police services. Councilmember Birdsall and Mayor Parks requested that the City Manager add a Police Commission to the list of commissions to be formed. Councilmember Birdsall suggested that a meeting be scheduled with Sheriff Cois Byrd and Supervisor Abraham to discuss additional police personnel for the Temecula area. 2. CSA, School, City, County - Long range joint planning meeting. The City Manager announced that a meeting has been scheduled for the early evening of February 6, 1990 at 5:00 p.m. at the Temecula High School Performing arts Center, with the School Board, CSD Directors and the CSA Advisory Board. This meeting is to be followed at 7:30 by an adjourned regular meeting of the City Council to be held at the Rancho California Water District, 28061 Diaz Road in the Community Room. Minutes 1/20/97 3 3. Study session meeting with the Mello-Roos Consultants Meetings are scheduled on Tuesday, February 20, 1990 at the Rancho California Water District at 7:00 p.m. and on February 27, 1990 at the Temecula Community Center, 28816 Pujol Street, Temecula, to review the progress of the Mello-Roos consultants. 4. Meeting with City Planning Consultant on SWAP and WRAG. A meeting with the newly appointed Planning Consultant has been scheduled for 7:00 p.m., Tuesday, March 6, 1990 at the Rancho California Water District. 5. Fire/Disaster Planning Meeting A meeting with Fire Department personnel and the County of Riverside Emergency Preparedness staff will take place on Tuesday, March 20, 1990 at 7:00 p.m. at the Rancho California Water District. 6. Roads/Assessment Districts/Flood Control Meeting A meeting with the appropriate County Departments to discuss Roads, Assessment Districts and Flood Control is scheduled for Tuesday, April 3, 1990 at 7:00 p.m. at the Rancho California Water District. 7. Building Safety, Redevelopment and Health Department Meetings. These meetings have been tentatively scheduled for April 17, 1990, May 1, 1990 and May 15, 1990 at 7:00 p.m. in the Community Room of the Rancho California Water District. Alternate Tuesdays will be utilized for workshops and the regular meetings on the second and fourth Tuesdays will be reserved for action items of the Council when the meetings are televised. RECESS The mayor declared a recess at 12:30 p.m., the meeting was reconvened at 12:58 p.m. with all Councilmembers present. Minutes 1/20/97 4 The City Manager reviewed the Council priorities and explained the analysis of responses which he prepared for the packet. The following priorities and their status were discussed. 10. 11. 12. 13. Hire core staff - On-going Lease office - Complete Appoint commissions - To take place after appropriate staff has been hired, with the exception of the Planning Commission which has been committed for March 1, 1990. Recruit permanent City Manager - On-going Initiate traffic improvements - This matter is scheduled for discussion by the City Council on the agenda of January 23, 1990. Streamline local planning - Matter should be taken care of with the hiring of the City Planning Consultant by the County of Riverside. Revise General Plan - On-going Improve local law enforcement - Will be covered during the meeting of January 30, 1990. Develop park master plan - This matter will be covered during the joint meeting scheduled for February 6, 1990. Hire public works consultant - On-going Hire Park Director - additional information needed from CSA 143, should be accomplished within a three to six month time frame. Take over Redevelopment Agency and resolve the issue -On-going. Councilmember Birdsall suggested that Councilmember Lindemans look into the cost of the City taking over the Redevelopment Agency. Mayor Parks stated he would like to see the City Council appointed as the advisory committee to the Redevelopment Agency. Adopt a Business License Ordinance - this matter was postponed on January 17, 1990 for a period of 30 days to allow the Chamber of Commerce time to prepare a report on the subject. Minutea 1/20/97 5 14. Hotel Tax Issue - The County of Riverside will collect the tax until June 30, 1990 and they will continue past that point if the City Council so desires. 15. Review developer fees - This will be a responsibility of the new Planning Director. Mayor Parks suggested that the City seek additional information on state-wide developer fees from the B.I.A. 16. Act on Mello-Roos District - Action underway. 17. Prepare next year's budget - Will be on-going during the next two to three months. 18. Solicit bids for banking - Complete on an interim basis, permanent arrangement will be the responsibility of the City's financial consultant. 19. Review past zoning actions and developer conditions - This will be undertaken by the City's Planning Consultants. Councilmember Mufioz stated that he would like to be sure that the City Council sees all actions taken on projects currently in the County pipeline. Mayor Parks would like the City Council to have an inventory of the projects currently scheduled to come before the City Council. Councilmember Moore would like to see spheres of influence established. Councilmember Lindemans stated that he feels it is important to establish a study of "revenue producers" outside the present City limits. Mayor Parks brought up the subject of the City's need to secure property for various civic buildings (i.e. City Hall, Swim Complex, Police and Fire Stations, etc.). He presented the Sports Park site as being one viable altemative. Mayor Parks requested that, in the near future, the City Manager place on the Council agenda the matter of acquiring the Sports Park Complex land. The City Council agreed by unanimous consensus. City Manager Aleshire reported that the City must have a master plan for parks and CIP developments prior to entering into negotiation for any land. Minutes 1/20/97 6 ADJOURNMENT The Mayor declared the workshop adjoumed at 2:16 p.m. to a regular meeting of the City Council on January 23, 1990, 7:00 p.m., to be held in the Temecula Community Center, 28861 Pujol Street, Temecula, California. ATTEST: F. D. Aleshire, City Clerk Minutes 1/20/97 7