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Home My WebLink About09142021 CC Action MinutesACTION MINUTES TEMECULA CITY COUNCIL REGULAR MEETING COUNCIL CHAMBERS 41000 MAIN STREET TEMECULA, CALIFORNIA SEPTEMBER 14, 2021- 7:00 PM CALL TO ORDER at 7:00 PM: Mayor Maryann Edwards INVOCATION: Chaplain Buck Longmore, Retired Firefighter FLAG SALUTE: Mayor Maryann Edwards ROLL CALL: Alexander, Edwards, Rahn, Schwank, Stewart PRESENTATIONS Proclamation for National Hispanic Heritage Month Proclamation for National Preparedness Month BOARD AND COMMISSION REPORTS Community Services Commission, Planning Commission, and Public/Traffic Safety Commission PUBLIC SAFETY REPORT California Department of Forestry and Fire Protection (CAL FIRE) PUBLIC COMMENTS The following individual(s) addressed the City Council on non-agendized item(s): • Christine O'Neill • Sonia Perez • Bob Kowell • Denene Carter • Greg Allan • Dario Bianchi • Gary Nelson • Virginia Ricketts • Melanie Price The following individual(s) submitted an electronic comment non-agendized item(s): • Gillian Larson • Jeff Pack • Rick Reiss • Mark Lane • Christine Massa • Suzanne Lane The following individual(s) addressed the City Council on agendized item(s): • Brigitte Green (Item #24) CITY COUNCIL REPORTS CONSENT CALENDAR Unless otherwise indicated below, the following pertains to all items on the Consent Calendar. Approved the Staff Recommendation (5-0): Motion Schwank, Second by Stewart. The vote reflected unanimous approval. 1. Waive Reading of Standard Ordinances and Resolutions Recommendation: That the City Council waive the reading of the text of all standard ordinances and resolutions included in the agenda except as specifically required by the Government Code. 2. Approve Action Minutes of August 24, 2021 Recommendation: That the City Council approve the action minutes of August 24, 2021. 3. Approve List of Demands Recommendation: That the City Council adopt a resolution entitled: RESOLUTION NO.2021-48 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TEMECULA ALLOWING CERTAIN CLAIMS AND DEMANDS AS SET FORTH IN EXHIBIT A 4. Approve City Treasurer's Report as of June 30, 2021 Recommendation: That the City Council approve and file the City Treasurer's Report as of June 30, 2021. 5. Approve Financial Statements for the 3rd Quarter Ended March 31, 2021 Recommendation: That the City Council: 1. Receive and file the financial statements for the 3rd quarter ended March 31, 2021; and 2. Appropriate $51,000 of available General Fund balance to the Covid-19 Emergency Response department to cover unanticipated costs related to the pandemic; and 3. Appropriate $1,700 of available General Fund balance to the Animal Control Department for unanticipated shelter operation expenditures; And 4. Appropriate $1,285,000 of available Vehicle and Equipment Replacement Fund Balance to cover the purchase of the Fire Truck, which was budgeted in a prior fiscal year but inadvertently not rolled forward into Fiscal Year 2020-21. 6. Adopt a Resolution Acknowledging Receipt of the Annual Inspection Report Pursuant to Senate Bill 1205 Recommendation: That the City Council adopt a resolution entitled: RESOLUTION NO.2021-49 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TEMECULA ACKNOWLEDGING RECEIPT OF A REPORT MADE BY THE FIRE MARSHAL OF THE CITY OF TEMECULA FIRE DEPARTMENT REGARDING THE SB 1205 STATE MANDATED ANNUAL INSPECTION OF CERTAIN OCCUPANCIES PURSUANT TO SECTIONS 13145, 13146 AND 17921 OF THE CALIFORNIA HEALTH AND SAFETY CODE 7. Approve the Sponsorship Agreement with Inland Valley Business & Community Foundation dba TEDx for TEDx Temecula (At the Request of Subcommittee Members Mayor Edwards and Council Member Stewart) Recommendation: That the City Council approve the Sponsorship Agreement with Inland Valley Business & Community Foundation dba TEDx for TEDx Temecula for $11,415 of in -kind promotional services and $2,500 in Economic Development Funding. 8. Approve the Sponsorship Agreement with Valley of the Mist Quilt Guild for the Old Town Temecula Outdoor Quilt Show (At the Request of Subcommittee Members Mayor Edwards and Council Member Stewart) Recommendation: That the City Council approve the Sponsorship Agreement with Valley of the Mist Quilt Guild for in -kind City support valued at $1,050 and in -kind promotional services valued at $11,415. 9. Approve the Purchase of the Fiscal Year 2021-2022 Microsoft Software Licenses with CDW-G Recommendation: That the City Council approve the Fiscal Year 2021-2022 Microsoft Software Licenses with CDW-G in the amount of $213,419.68. 10. Approve the Purchase of the Fiscal Year 2021-22 Software Support and Maintenance for Tyler Technologies Suite of Products Recommendation: That the City Council: 1. Approve the purchase of software support maintenance for the Tyler EnerGov Permitting System, in the amount not to exceed $86,096.20; and 2. Authorize the City Manager to approve a contingency in an amount not to exceed $8,609.62, which is equal to 10% of the total amount. 1 11. Approve Additional Appropriation of Vehicles and Equipment Funds for the Purchase of Two (2) Medic Squad Vehicles Recommendation: That the City Council approve an additional appropriation, in the amount of $76,000, for the purchase of two (2) medic squad vehicles from available fund balance in the Vehicle and Equipment Replacement Fund. 12. Approve Cost -Participation Agreement Between the City of Temecula and Eastern Municipal Water District for Sewer Pipeline Relocation and Improvements Related to the Nicolas Road and Calle Girasol Project 13. 14. Recommendation: That the City Council: 1. Adopt a resolution entitled: RESOLUTION NO.2021-50 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TEMECULA APPROVING A COST -PARTICIPATION AGREEMENT BETWEEN CITY OF TEMECULA AND EASTERN MUNICIPAL WATER DISTRICT FOR SEWER PIPELINE RELOCATION AND IMPROVEMENTS RELATED TO THE NICOLAS ROAD AND CALLE GIRASOL PROJECT 2. Authorize the Mayor to sign the Cost Participation Agreement between the City of Temecula and Eastern Municipal Water District on behalf of the City of Temecula. Award Construction Contract to JFL Electric, Inc., for Fiber Optic Communication System Upgrade, PW18-05 Recommendation: That the City Council: 1. Award a construction contract to JFL Electric, Inc., in the amount of $690,340.50, for the Fiber Optic Communication System Upgrade, PW 18-05; and 2. Authorize the City Manager to approve change orders not to exceed the contingency amount of $69,034.05, which is equal to 10% of the contract amount; and 3. Make a finding that the Fiber Optic Communication System Upgrade, PW18-05, is exempt from Multiple Species Habitat Conservation Plan (MSHCP) fees. Authorize the Purchase of Traffic Signal Controllers for the Fiber Optic Communication System Upgrade Project, PW18-05 Recommendation: That the City Council authorize the purchase of traffic signal controllers for the Fiber Optic Communication System Upgrade Project, PW18-05, in the amount of $134,088.75. 15. Approve the Purchase of the Fiscal Year 2021-22 Helixstorm HPE Support and Maintenance for the Citywide Surveillance System Infrastructure Recommendation: That the City Council approve the purchase of the Helixstorm HPE Support and Maintenance for the Citywide Surveillance System Infrastructure, in an amount not to exceed $70,212.60. 16. Award a Construction Contract to Marin Concrete Construction, Inc. for the Sidewalks - Old Town Improvements (Fifth Street from Front Street to Murrieta Creek), PW20-02 Recommendation: That the City Council: 1. Award a Construction Contract to Marin Concrete Construction, Inc. in the amount of $159,267.30 for the Sidewalks - Old Town Improvements (Fifth Street from Front Street to Murrieta Creek); and 2. Authorize the City Manager to approve change orders not to exceed the contingency amount of $39,816.83, which is equal to 25% of the Contract amount; and 3. Make a finding that the Sidewalk - Old Town Improvements (Fifth Street from Front Street to Murrieta Creek), PW20-02 is exempt from Multiple Species Habitat Conservation Plan (MSHCP) fees. 17. Approve an Agreement with Mariposa Tree Management, Inc., for Citywide Tree Trimming Maintenance Services for Fiscal Year 2021-2022 Recommendation: That the City Council approve an agreement with Mariposa Tree Management, Inc., for Citywide Tree Trimming Maintenance Services in the amount of $500,000 for Fiscal Year 2021-2022. Item pulled for consideration. 18. Accept Improvements and File the Notice of Completion for Citywide Concrete Repairs Fiscal Years 2020-21, PW20-10 Recommendation: That the City Council: 1. Accept the improvements for the Citywide Concrete Repairs Fiscal Years 2020-21, PW20-10, as complete; and 2. Direct the City Clerk to file and record the Notice of Completion, release the Performance Bond, and accept a one-year Maintenance Bond in the amount of 10% of the final contract amount; and 3. Release the Labor and Materials Bond seven months after filing the Notice of Completion, if no liens have been filed. RECESS: At 8:32 PM, the City Council recessed and convened as the Temecula Community Services District Meeting and the Successor Agency of the Temecula Redevelopment Agency Meeting. At 9:09 PM the City Council resumed with the remainder of the City Council Agenda. RECONVENE TEMECULA CITY COUNCIL PUBLIC HEARING 24. Approve the Fiscal Year 2020-21 Community Development Block Grant (CDBG) Consolidated Annual Performance and Evaluation Report (CAPER) Recommendation: That the City Council adopt a resolution entitled: RESOLUTION NO.2021-51 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TEMECULA APPROVING THE 2020-21 CONSOLIDATED ANNUAL PERFORMANCE EVALUATION REPORT (CAPER) WITH THE ADDITION OF PUBLIC COMMENTS,. AND AUTHORIZING STAFF TO SUBMIT THE REPORT TO THE US DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT (HUD) Approved the Staff Recommendation (5-0): Motion Schwank, Second by Stewart. The vote reflected unanimous approval. CITY MANAGER REPORT CITY ATTORNEY REPORT ADJOURNMENT At 9:13 PM, the City Council meeting was formally adjourned to Tuesday, September 28, 2021, at 5:30 PM for Closed Session, with regular session commencing at 7:00 PM, City Council Chambers, 41000 Main Street, Temecula, California. 1 -1 -- f-IJI 1. P-� ')aryann tAAwards,L%yor ATTE . Randi Johl, City Clerk [SEAL]