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HomeMy WebLinkAbout011005 CSC Agenda AGENDA TEMECULA COMMUNITY SERVICES COMMISSION TO BE HELD AT TEMECULA CITY HALL MONDAY, JANUARY 10, 2005 6:00 P.M. CALL TO ORDER: Chairman Jim Meyler FLAG SALUTE: Commissioner Edwards ROLL CALL: Edwards, Fox, Henz, Hogan, Meyler PUBLIC COMMENTS: A total of 15 minutes is provided so members of the public can address the Commissioners on items that are not listed on the Agenda. Speakers are limited to three (3) minutes each. If you desire to speak to the Commissioners about an item not listed on the Agenda, a green "Request to Speak" form should be filled out and filed with the Commission Secretary. When you are called to speak, please come forward and state vour name and address. For all other agenda items, a "Request to Speak" form must be filed with the Community Services Commission Secretary before the item is addressed by the Commission. There is a three (3) minute time limit for individual speakers. R:\CSCAGEND\2005\OIIOO5.doc DIVISION REPORTS CONSENT CALENDAR 1. Commission Minutes RECOMMENDATION: 1.1 That the Community Services Commission approve the minutes of the November 8, 2004 Community Services Commission meeting. 1.2 That the Community Services Commission approve the minutes of the December 13, 2004 Community Services Commission meeting. COMMISSION BUSINESS 2. Appoint To Weed Abatement Appeals Board RECOMMENDATION: 2.1 That the Community Services Commission receive and file this report. 3. 2005 Recvlcina and Litter Reduction Calendar Presentation RECOMMENDATION: 3.1 That the Community Services Commission present to the students, whose artwork was selected for the 2005 Recycling and Litter Reduction Calendar, their certificates of excellence and acknowledge the teachers of the students. DIRECTOR'S REPORT COMMISSIONER REPORTS ADJOURNMENT That the Community Services Commission adjourn to a regular meeting on Monday, February 14, 2005, 6:00 pm at Temecula City Hall Main Conference Room, 43200 Business Park Drive, Temecula, CA 92592. R:\CSCAGEND\2005\OIIOO5.doc ITEM NO.1 ""'SCAGENa",,"NO.S"L MINUTES OF A REGULAR MEETING OF THE CITY OF TEMECULA COMMUNITY SERVICES COMMISSION NOVEMBER 8, 2004 CALL TO ORDER The City of Temecula Community Services Commission convened in a regular meeting at 6:00 p.m., on Monday, November 8, 2004, in the City Council Chambers of Temecula City Hall, 43200 Business Park Drive, Temecula, California. ALLEGIANCE Commissioner Edwards led the audience in the Flag salute. ROLL CALL Present: Commissioners Edwards, Fox, Meyler and Chairwoman Hogan. Absent: Henz. PUBLIC COMMENTS None. DIVISION REPORTS Maintenance Superintendent Harrington presented a brief overview of items addressed by the Maintenance Division since the last Community Services meeting, highlighting the following: That the bi-annual refinishing of the Community Recreation Center (CRC) Gymnasium floor was completed That the restrooms and teen room were painted at the Community Recreation Center (CRC) That the deteriorating wood deck at the Temecula Community Center (TCC) caboose was removed and a new concrete slab, walkway steps and railing were installed . That a new concrete driveway at the Temecula Community Center (TCC) kitchen service entrance was installed That installation of the new tree lighting system at the Temecula Duck Pond was completed That the Maintenance Division continues to work closely with the contraction of the Veteran's Memorial and the Nakyama Garden project. R: CSC/minutes/110BO4 . That the Maintenance Division has also acquired proposals and awarded a contract to Horizon Mechanical to install a new swimming pool water heater at the Community Recreation Center (CRC); and that the new heater will meet the new low emission requirements of AQMD. Chairwoman Hogan expressed her excitement for the Veteran's Memorial Dedication and noted that she is looking forward to attending. Administrative Development Services Administrator McCarthy offered the following report: That in a week, the City will be interviewing architectural firms for the TCC expansion That art work that will be included in the 2005 Recycling Calendar has been selected by a panel of judges; and that the presentation for the individuals selected will be made at the January 2005 Commission meeting That the Community Clean-up Household Hazardous Waste Round-up was held on October 23, 2004; noting that 55 1/2 tons of trash, 275 gallons of used motor oil, 40 gallons of used anti-freeze, and 59 car batteries were collected . That the Pre-construction meeting of the Sports Complex was held on October 25, 2004 and that grading will begin soon. Recreation Superintendent Pelletier presented the following report: That the Halloween and Harvest Family Carnival took place at Margarita Community Park on Friday, October, 29, 2004; that the event was received and enjoyed by hundreds on Temecula residents That the Erie Stanley Gardner Mystery Weekend was a successful event That staff is currently working on several up and coming events which include: Veteran's Memorial Dedication, The Japanese Garden Dedication, plus the many holiday events scheduled throughout the month of December . That staff is currently working on the next Guide to leisure Activities which will be out in the third week in December. For Commissioner Edwards, Ms. Pelletier noted that the judging of the Holiday Lights will be December 6, 2004. CONSENT CALENDAR 1. Commission Minutes RECOMMENDATION: 1.1 That the Community Services Commission approve the minutes of the September 13, 2004 Community Services Commission meeting. R: CSC/minutes110BO4 MOTION: Commissioner Edwards moved to approve the Consent Calendar. Commissioner Meyler seconded the motion and voice vote reflected approval with the exception of Commissioner Henz who was absent. COMMISSION BUSINESS 2. Election of Chairperson and Vice Chairperson RECOMMENDATION: 2.1 That the Community Services Commission: 2.1.1 Elect a member from the Community Services Commission to serve as Chairperson from November 1, 2004 to October 31, 2005 MOTION: Commissioner Edwards nominated Commissioner Meyler as Chairperson. Chairwoman Hogan seconded the motion and voice vote reflected approval with the exception of Commissioner Henz who was absent. 2.1.2 Elect a member from the Community Services Commission to serve as Vice-Chairperson from November 1,2004 to October 31,2005 MOTION: Chairwoman Hogan nominated Commissioner Edwards as Vice-Chairperson. Commissioner Fox seconded the motion and voice vote reflected approval with the exception of Commissioner Henz who was absent. 3. Bovs and Girls Club Facility at Kent Hinteraardt Memorial Park RECOMMENDATION: 3.1 That the Community Services Commission approve the conceptual master plan for the Boys and Girls Club Facility at Kent Hintergardt Memorial Park Director of Community Services Parker relayed that the City entered into a lease Agreement with the Boys and Girls Club to construct a facility at Kent Hintergardt Memorial Park. Deputy Director Parks via overhead, gave a presentation of the Conceptual Master Plan, noting the following: That the original proposal was to allow a modular building on the site and the City would build an expansion of the parking lot on the 1.5 acres of land given to the City by the Wolf Creek Development That the Boys and Girls Club has now determined that they have adequate funding to construct a permanent facility at the site R: CSC/minutes110BO4 . That the building will be a wood framed stucco finish with concrete barrel roof tile to complement the existing restroom building to match the existing residential development in the area That the floor space will include a recreation room, teen room, art room, multi-purpose room, computer lab, homework area, as well as restrooms and staff offices. For Chairwoman Hogan, Mr. Parker relayed that the total size of the facility will be 5,000 square feet and that there would be room for expansion if necessary in the future. For Commissioner Edwards, Mr. Parks relayed that the proposed project will not be going to the Planning Commission but rather Director's Hearing. For Commissioner Fox, Mr. Parks noted that there will be pedestrian access to the Wolf Creek Community but not vehicular access. For Chairwoman Hogan, Ms. Michelle Arrellano, CEO of the Boys and Girls Club noted that she is of the opinion that the facility will be handling one-thousand children. MOTION: Commissioner Meyler moved to approve the Conceptual Master Plan for the Boys and Girls Club. Commissioner Edwards seconded the motion and voice vote reflected approval with the exception of Commissioner Henz who was absent. DIRECTOR'S REPORT Mr. Parker reminded the Commission of the Veteran's Memorial Dedication to be held Thursday, November 11, 2004, at the Duck Pond and the Nakyama Garden Dedication to be held Friday, November 19,2004 but that a time has not yet been scheduled. Mr. Parker also relayed that a Theater Manager has been hired. COMMISSIONER REPORTS Commissioner Fox thanked Mr. Parker for the hospitality he showed to the Historical Society at the Mary Phillips Center. Commissioner Fox relayed that it is her opinion that there should be flag poles at the Temecula Community Center (TCC), Community Recreation Center (CRC) and the Mary Phillips Center. Commissioner Meyler thanked Chairwoman Hogan for a terrific job as Chairwoman. For the Commissioner, Mr. Parker relayed that at some future point more brick pavers for the Veteran's Memorial will be available for purchase. Chairwoman thanked the Commission and staff for her opportunity to serve as Chair. R: CSC/minutes110BO4 4 ADJOURNMENT At 6:40 p.m., Chairwoman Hogan adjourned this meeting to the next regular scheduled meeting on Monday, December 13, 2004, at 6:00 p.m., in the City Council Chambers, 43200 Business Park Drive, Temecula. Felicia Hogan, Chairwoman Herman D. Parker, Director of Community Services R: CSC/minutes11OBO4 MINUTES OF A REGULAR MEETING OF THE CITY OF TEMECULA COMMUNITY SERVICES COMMISSION DECEMBER 13, 2004 CALL TO ORDER The City of Temecula Community Services Commission convened in a regular meeting at 6:00 p.m., on Monday, December 13, 2004, in the City Council Chambers of Temecula City Hall, 43200 Business Park Drive, Temecula, California. ALLEGIANCE Commissioner Hogan led the audience in the Flag salute. ROLL CALL Present: Commissioners Edwards, Fox, Henz, Hogan and Chairman Meyler. Absent: None. PRESENTATIONS Chairman Meyler presented Assistant Engineer Jon Salazar and Principal Engineer Amer Attar an award of recognition for their support and commitment of the completion of the Veteran's Memorial, Letters Home project. An award of appreciation was also presented to Maintenance Superintendent Harrington for his work on the Veteran's Memorial and Nakyama Garden project. PUBLIC COMMENTS None. DIVISION REPORTS Development Services Administrator McCarthy provided a brief overview of items addressed since the last Community Services Commission meeting, highlighting the following: That the scope of services and fees are currently being negotiated with an architectural firm for the Temecula Community Center (TCC) expansion That the construction for the Sports Complex will begin Tuesday, December 14, 2004 That the Community Park at Harveston has been over seeded and has begun to germinate, noting that the park will be opening in January 2005 R: CSC/minutes/121304 Maintenance Superintendent Harrington presented a brief overview of items addressed by the Maintenance Division since the last Community Services meeting, highlighting the following: That the Veteran's Memorial and Nakyama Garden projects were completed on time and both dedications were a success That a new refrigerator was installed at the Community Recreation Center (CRC) That the hallways and meeting rooms were painted at the Community Recreation Center (CRC) That a more efficient and environmentally friendly pool heater was installed at the Community Recreation Center (CRC) swimming pool That the Maintenance Division assisted in the set-up and coordination of the Public Safety Expo and Canine Trials . That the winter renovation program has begun at Ronald Reagan Sports Park, Margarita Community Park, Kent Hintergardt Memorial Park, and Pala Community Park That damaged tennis courts lights were repaired at Pala Community Park That holiday lights were installed on the trees at the Duck Pond and Sam Hicks Monument Park. Recreation Superintendent Pelletier presented a brief overview of items addressed since the last meeting, noting the following: That the Breakfast with Santa event was expanded to the CRC and TCC due to high number of registration and that over 725 breakfast's were served; and that kids of all ages were able to decorate sugar cookies, make Christmas tree ornaments and candy- cane reindeer That approximately 300 guests attended the Tree Lighting Ceremony at the Temecula Duck Pond That 20,000 guests attended the Annual Holiday Parade That awards for the Holiday Lights and Festive Sights as well as winners of the Holiday Parade will be awarded at the Tuesday, December 14, 2004, City Council meeting That the Guide to leisure Activities for Winter/Spring will be mailed soon That the Holiday Parade will be televised on Saturday, December 18 at 7:00 pm, Wednesday, December 22 at 8:00 pm, and Saturday, December 25, at 10:00 am. For Commissioner Hogan, Mr. Parker relayed that he will ensure that additional publicity is implemented for the holiday lights contest in December 2005. Mr. Parker introduced the newly hired Theater Manager, Bruce Beers. R: CSC/minutes121304 Mr. Beers thanked the Community Services Commission and relayed his excitement for the opportunity to manage the Old Town Temecula Community Theater. CONSENT CALENDAR 1. Commission Minutes RECOMMENDATION: 1.1 That the Community Services Commission approve the minutes of the October 11, 2004 Community Services Commission meeting. MOTION: Commissioner Edwards moved to approve the Consent Calendar. Commissioner Henz seconded the motion and voice vote reflected approval with the exception of Chairman Mevler who abstained. COMMISSION BUSINESS 2. Theater Construction RECOMMENDATION: 2.1 That the Community Services Commission receive and file this report regarding the construction of the Old Town Temecula Community Theater. Senior Engineer David McBride provided a brief report regarding the Old Town Temecula Community Theater: That the Theater will be able to accommodate 300 plus seats That the Theater will include the following features: 0 a balcony 0 an orchestra pit 0 a scene shop 0 dressing rooms 0 full shower facilities 0 a cat-walk 0 a loading deck 0 offices 0 a control room 0 and a dance studio That attached to the Theater will be a multi-purpose room which can be used as one classroom or could be subdivided into two rooms by a partition That the expected date of completion would be the summer of 2005. At this time, Mr. McBride distributed a handout of the design elements. R: CSC/minutes121304 The Community Services Commission expressed excitement with the progress of the construction of the Old Town Temecula Community Theater. DIRECTOR'S REPORT Mr. Parker wished the Community Services Commission and staff a Happy Holiday Season. Mr. Parker also noted that the City of Temecula's Children's Museum has won the THEA award which will given out in February 2005. Commissioner Edwards thanked staff for a phenomenal year. Chairman Meyler thanked Senior Recreation Coordinator Gilliland for her outstanding job on the Holiday Parade. COMMISSIONER REPORTS ADJOURNMENT At 6:45 p.m., Chairman Meyler adjourned this meeting to the next regular scheduled meeting on Monday, January 10, 2005, at 6:00 p.m., in the City Council Chambers, 43200 Business Park Drive, Temecula. Herman D. Parker, Director of Community Services Jim Meyler, Chairman R: CSC/minutes121304 4 ITEM NO.2 ""'SCAGENaHEMNOSHL CITY OF TEMECULA AGENDA REPORT TO: FROM: Community Services Commission Herman D. Parker, Director of Community service~ DATE: January 10, 2005 SUBJECT: Appointment To Weed Abatement Appeals Board PREPARED BY: Stephen Brown, Principal Planner RECOMMENDATION: That the Community Services Commission receive and file this report . BACKGROUND: The City Council appointed the standing Chairs of the PubliclTraffic Safety Commission and the Community Services Commission to the Weed Abatement Appeals Board. Chapter 8.16 of the Temecula Municipal Code requires each property owner to abate hazardous vegetation that may constitute a fire hazard. If the property owner does not remove the hazardous vegetation in a timely manner, the City's Code Enforcement Division authorizes forced abatement through a private contractor. The property owner has the right to appeal if they believe that the City is in error regarding the abatement of hazardous vegetation on their property. Section 8.16.050 of the Temecula Municipal Code delineates the appeal procedure. An appeal board must convene to hear the appeal. The composition of the board consists of one Fire Department Office selected by the Fire Chief and two persons selected by the City Council. Recently, an appeal was filed with the City regarding weed abatement and there was a need to select the appeals board. The City Council appointed the standing chair of both the Public/Traffic Safety Commission and the Community Services Commission. Appeals are infrequent and board would most likely meet once a year during weed abatement season to hear appeals. Staff envisions that the Chairman of the above two committees would have an additional duty to sit on the appeals board and all future chairman of these two committees would have this duty during their tenure. R:\ZIGLERG\REPOR1ìOlIOO5 CsC Weed Abatement Appeals Board.doc ITEM NO.3 ""'SOAGEN"",EMNO SHL CITY OF TEMECULA AGENDA REPORT TO: FROM: Community Services Commission Herman Parker, Director of Community Services ~ January 10, 2005 DATE: SUBJECT: 2005 Recycling and Litter Reduction Calendar Presentation PREPARED BY: Barbara Smith, Management Analyst RECOMMENDATION: That the Community Services Commission present to the students, whose artwork was selected for the 2005 Recycling and Litter Reduction Calendar, their certificates of excellence and acknowledge the teachers of the those students. BACKGROUND: The City received two grants this year to promote recycling and litter abetment, one of the grants was from the Department of Conservation (for $20,817) and one from CR&R (for $5,000) our franchised solid waste hauler. We could not have produced the calendar without their financial support. Staff member Janet Kitchel worked with Graphics Unlimited to design, print and distribute the 2005 calendar. This year's calendar includes recycling themed artwork from 22 students, recycling Q and A from the Department of Conservation and residential information regarding refuse and recycling services provided by CR&R. New this year the recycling habits of some of the students who participated in the program were also included. We want to acknowledge and thank our judges who were Commissioners Hogan and Fox, Delores Sanchez Badillo from CR&R, Maggie Allen, Children's Museum Manager and Jessica McNally, President of the Earth Club at Great Oak High School. We appreciate their time and their consideration as judging the posters was a very difficult task. This year we had 14 schools participate with 302 students submitting posters. All participating students will receive a piggy bank made of recycled currency to be delivered this week. The calendars were delivered to the schools in December for distribution prior to their winter break. All student calendar winners and their teachers have been invited to this Commission Meeting tonight to be acknowledged. Each student will be presented with their original artwork framed, a certificate of excellence signed by David Fahrion, President of CR&R and Herman Parker, Director of Community Services, a gift certificate to the Promenade Mall, a recycled currency piggy bank and three additional calendars to share with family and friends. Teachers of the winning students will also be acknowledged and presented with a gift certificate to the Promenade Mall. RISMITHBICalendar Projecì\2005 CalendarlCSC Staff Calendar Presentation.doc Award of Excellence uk ~g¿J 5~ (iJ~i~'¡¡'G~.l )0 L&-k ~(frt, it {}!i21t,w~y 1 D . v..,Q ~&,g ~~lel Cadle Bates Cover Artwork for illustrating the importance of recycling and picking up litter City of Temecula 2005 Recycling and Litter Reduction Calendar David Fahrion President CR&R, Inc. C~&R Herman D. Parker Director of Community Services City of Temecula ."-""'.'. '...~t;<', . ~!f - -..