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HomeMy WebLinkAbout011491 PRC Minutes . . MINUTES OF A REGULAR MEETING OF THE PARKS AND RECREATION COMMISSION OF THE CITY OF TEMECULA HELD JANUARY 14, 1991 A regular meeting of the Temecula Parks and Recreation Commission was called to order at Rancho Elementary School, 31530 La Serena Way, Temecula, California, 92390, at 7:00 P.M. PRESENT: 5 COMMISSIONERS: Brode, Harker, Hillin, Kirby, Nimeshein ABSENT: o COMMISSIONERS: None Also present were Community Services Director Shawn Nelson, Administrative Secretary Kathleen Turner. COMMISSION BUSINESS 1. APPROVAL OF THE MINUTES OF DECEMBER 10, 1990 1.1 Recommendation to approve the minutes of December 10, 1990 as submitted. COMMISSIONER BRODE moved to approve the minutes of December 10, 1990, seconded by COMMISSIONER HARKER. AYES: 5 COMMISSIONERS: Brode, Harker, Hillin, Kirby, Nimeshein NOES: o COMMISSIONERS: None 2. REOUIREMENTS OF THE RALPH M. BROWN ACT 2.1 Discussion concerning regulations pursuant to the Ralph M. Brown Act.. SHAWN NELSON introduced the Assistant city Attorney, John cavanaugh, and stated that Mr. Cavanaugh will make a presentation on the requirements for public meetings pursuant to the Ralph M. Brown Act. JOHN CAVANAUGH addressed Chairman Kirby and the members of the Parks & Recreation Commission, and introduced ' himself as the Assistant city Attorney for the City of Temecula. He reviewed the requirements of the Ralph M. Brown Act with specific reference to how the act related to public meetings. He discussed certain areas which he felt the members of the Parks and Recreation Commission should know, and have an active knowledge of. A copy of PRMIN01/14/91 -1- 01/22/91 . . the Ralph M. Brown Act was provided for each Commission member, and for the Director of community Services, and questions were fielded by Mr. Cavanaugh. 3. CAPITAL IMPROVEMENT PLAN (CIP) - FY 1990-91 3.1 Approve and recommend to City Council to approve the Capital Improvement Plan (CIP) for FY 1990-91 for the Temecula Community Services District (TCSD). SHAWN NELSON stated that the TCSD and the City of Temecula is in the middle of a mid-year budget review process, and that the TCSD has been instructed by the Finance Department to go through the estimated expenditures and revenues for the fiscal year ending June 30, 1991. He stated that as a result, the TCSD determined an additional $225,000.00 had been saved. He stated that it is Staff's recommendations that the amount be transferred to the capital outlay portion of the TCSD Budget to fund Phase I and Phase II of the Sports Park Ball Field Lighting Project, which has already been approved by the commission and the city Council; the Sports Park Restroom/Snack Bar Project, at an estimated cost of $135,000.00; $100,000.00 towards the installation of Phase I of a possible two or three-phase parking lot area in Sports Park; $60,000.00 towards the improvements for La Serena Park, including perimeter fencing and the installation of two playground areas; $10,000.00 for the TCSD to purchase a tractor for major renovation work to various parks; and $5,000.00 for a maintenance and recreation storage area at Sports Park. COMMISSIONER HARKER asked if the La Serena Park currently belongs to the City. SHAWN NELSON stated that it currently does not, but that acceptance of the park site will be going to city Council on January 22nd, which includes the entire 13.2 acres. He stated that the developed area of the park will be approximately 2.5 acres. Mr. Nelson stated that brings the total to $715,000.00 that we would be earmarking for the capital outlay section of the TCSD budget. COMMISSIONER HILLIN asked what type of roof would be used for the restroom/snack bar project. PRMINOl/14/91 -2- 01/22/91 . . SHAWN NELSON stated that the type of roof will be recommended by the architect. Mr. Nelson stated that if this project is approved, the plans and specifications will be presented to the Parks and Recreation Commission for their approval. COMMISSIONER HILLIN asked if the original figure of $100,000.00 was for the wooden structure. SHAWN NELSON stated yes, that in a meeting with the Sports Council, this project was discussed. He stated that it was clear that it would be virtually impossible to get donated labor for a block wall facility. Mr. Nelson explained that therefore, a wood structure was discussed with the Sports Council, but it was decided that Staff recommend a block wall facility to withstand vandalism. COMMISSIONER HILLIN stated that developing the master plan, that we should consider continuity with the decor and the architecture of the City. SHAWN NELSON stated that the theme is very important, and that Staff wants to preserve the historical value of the City of Temecula. Therefore, it will be an important part of our planning process. COMMISSIONER BRODE asked how high the fence would be under this proposal at La Serena Park. SHAWN NELSON stated that based on installing the bottom post low enough that a soccer ball could not roll under the fence, would be somewhere between 3-1/2 to 4 feet high. COMMISSIONER NIMESHEIN asked what the intent of the snack bar was, and if we have agreements. SHAWN NELSON stated that the intent of the snack bar is to allow the Temecula Sports Council, and the youth organizations to run a concession program to allow them the ability to offset the costs of operating their programs. He stated that all of the monies generated from the snack bar concessions would be converted back into the particular youth organization that is sponsoring that particular event. Mr. Nelson explained that we would set up a schedule with the youth organizations to give them equal time to use the facility. He stated that we will be very strict about not allowing other street vendors in our park facility during the time that we have our youth concessions operating. PRMIN01/14/91 -3- 01/22/91 . . CHAIRPERSON KIRBY asked if we have any current restroom facility, and if the snack bar portion was regarded as a "do it while we're already building" decision. MR. NELSON stated that we have no restroom facilities on that side of Sports Park. He stated that while we are just building the shell of the snack bar, that the Sports Council will be responsible for the inside improvements. It is a cost effective "win-win" situation. CHAIRPERSON KIRBY opened for public discussion. Mr. Doug Blois, of 30350 Tradewater court, Temecula, CA 92390, (714) 699-1356, stated that he would like to comment that the lights, and the restroom/snack bar are good projects. He stated that there are presently portable restrooms on the kid's side, and that there is a building with restrooms down by the lighted park, including a snack bar. He stated he. would like to see addition capital improvements, but he is questioning why money is being spent when he hasn't seen a parks master plan to construct neighborhood parks. He stated that Councilman Lindemans said that we have this grant and that grant, yet Mr. Blois feels he has not yet seen anything for neighborhood parks. SHAWN NELSON stated that right now we are in the process of reviewing the statements of qualifications that have been submitted to us, and that we are going to have our master plan selection meeting by the end of this month. He stated that we plan on having a consultant on board by the end of next month. Mr. Nelson stated that our tentative schedule is bring this to the city Council on February 12th. He stated that the consultant will review and inventory all of the tracts, within the City, that have set aside areas for park property, and that most of these areas set aside is for neighborhood park facilities. He stated that we want to have as many neighborhood parks as community parks, as many active areas as we have passive areas, and as many youth oriented recreation amenities as well as senior citizen recreation amenities. He stated that we have monies at our disposal now, and that it is Staff's opinion that we make some improvements now. Mr. Nelson stated that within six months, we should have a real good idea of specific locations of neighborhood parks, and depending on funding, we will definitely pursue that endeavor. COMMISSIONER NIMESHEIN asked if this $225,000.00 has to PRMINOl/14/91 -4- 01/22/91 . . be spent this year, or if it could be pushed over to the next fiscal year. SHAWN NELSON stated that it could be pushed over if desired. He stated that the City council has been concerned about the restroom/snack bar facility on the Rancho Vista Fields, and that we have a lack of parking space at Sports Park. He stated that Staff feels that by moving out on these projects, we can create the kind of positive impact needed while still developing the master plan, and planning for the future. CHAIRPERSON KIRBY closed public discussion. COMMISSIONER BRODE moved to approve and recommend to the city council to approve the Capital Improvement Plan for the FY 1990-91 for the Temecula Community Services District, seconded by COMMISSIONER HILLIN. AYES: 5 COMMISSIONERS: Brode, Harker, Hillin, Kirby, Nimeshein NOES: o COMMISSIONERS: None 4. SPORTS PARK CONCEPTUAL MASTER PLAN 4.1 Discuss progress on the conceptual drawings of Sports Park. .SHAWN NELSON provided a staff report. He informed that Staff had met with the representative of Cordoza DiLallo Harrington, and after reviewing the preliminary drawings, had decided there were some changes to be made. He stated that Staff made their suggestions to the firm, and that the firm is in the process of completing a rough draft that Staff will bring to the Parks and Recreation Commission for input and any other further modifications. COMMUNITY SERVICES DIRECTOR REPORT SHAWN NELSON provided an update on the following items: * Introduction of our new Recreation Superintendent, Herman Parker, who came to us from the City of Riverside where he was a Recreation Services Supervisor for two years. Previous to that time, Mr. Parker worked for the County of Los Angeles where he was a Recreation Facilities Supervisor, and was with the county for four years. Mr. Nelson commented on Mr. Parker's commi tment and PRMIN01/14/91 -5- 01/22/91 . . professionalism. * statements of Qualifications for the Parks and Recreation Master Plan will be reviewed, and the Master Plan Selection Committee meeting should be held by the end of the month. Commissioners Brode and Hillin are on the Master Plan Selection Committee; as well as, President, Sal Munoz, Planning Director, Gary Thornhill, Park Development Coordinator, Gary King, and Director of Community Services, Shawn Nelson. The master plan consultant recommendations will be brought to the city Council on the 12th. * We have presented our practice request for 1990-91 to the Temecula Valley Unified School District, to secure practice areas for our youth sports organizations. * We hired an Office Assistant, Louise Knowland, and two Maintenance Workers, Shawn Youngman and Jeff Sahagun. * We met with Pete Olhasso from Equity Management, and negotiated an agreement with him. Equity Management is paying 100% for Long Valley Wash to be completely cleared. It will cost them approximately $126,000.00. * Tad Garrety, our Maintenance Superintendent has reviewed the current landscaping contract for Sports Park. After review, it was felt we should go out and get more quotes with the possibility of receiving a better bid. Over the last six months we have been charged approximately $17,000.00 per month for maintenance of Sports Park and Sam Hicks Monument Park. For the month of January and February, the lowest bid came in at $3,870.00 per month. As of March 1, 1991, we will choose a landscape company on a permanent basis to maintain these parks. * The Park Development Coordinator, Gary King, is involved and very active in land acquisition. There are several plans that are in the works. * We are in the process of reviewing our zones and improving our zone assessment process. We inherited a significant problem with slope maintenance and street lighting zones within the City of Temecula. We are working on completing the reconstruction of the existing program for the upcoming tax rolls. A presentation will be made to the Commission, with Gary King'S assistance, on what we've done to streamline the process. * A proposal will be submitted to the Commission on January 28, 1991, concerning the upcoming Balloon and Wine PRMIN01/14/91 -6- 01/22/91 . . Festival. * We had bid opening for phase I of the Sports Ball Field Lighting Project. The estimate that we had received was approximately $225,000.00 to $250,000.00 i however the lowest bid came in at $182,000.00. This will go to the Council on January 22, 1991, and hopefully we are still on schedule for the upcoming March deadline. PARKS AND RECREATION COMMISSION REPORTS COMMISSIONER BRODE welcomed Herman Parker. She asked that Staff ask for a commitment date about the clearance of Long Valley Wash. COMMISSIONER HILLIN stated that the Temecula Valley Soccer Association once again represented the city of Temecula by doing so well at the President's Cup. Two teams winning first and one team taking second. The Commissioner of the District approached him about bringing a tournament to the city of Temecula, and he would like to bring that about. He stated that he would like to honor Mr. Nelson and the TCSD for spearheading honoring our sixty kids at the last city Council meeting, and feels it was very significant, educational, and positive. He stated that we have been having difficulty with press coverage lately. He also thanked Mr. Nelson for inviting him to be a part of the interviewing process for the applicants for the Maintenance Worker position. COMMISSIONER HARKER also thanked Mr. Nelson for being invited to participate in the interviewing process for Recreation Superintendent. She stated that the quality of the applicants has been tremendous, and that the decision was not easy. ADJOURNMENT COMMISSIONER HARKER moved to adjourn the meeting at 8:30 p.m., seconded by COMMISSIONER BRODE, and carried unanimously. Next scheduled meeting of the Temecula Parks and Recreation Commission will be held on Monday, January 28, 1991, 7:00 p.m., at Rancho Elementary School, 31530 La Serena way, Temecula. PRMIN01/14/91 -7- 01/22/91 . Secretary PRMIN01/14/91 . -8- 01/22/91