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HomeMy WebLinkAbout041392 PRC Minutes ..,- . . MINUTES OF A MEETING OF THE PARKS AND RECREATION COMMISSION OF THE CITY OF TEMECULA APRIL 13, 1992 /1o/~{* rqq;;- A meeting of the Temecula Parks and Recreation Commission was called to order by Chairman Harker at Vail Elementary School, 29915 Mira Lorna Drive, Temecula, California, 92592, at 7:00 p.m. PRESENT: 4 COMMISSIONERS: Harker, Hillin, Walker, Nimeshein ABSENT: 1 COMMISSIONER: Kirby Also present were Community Services Director Shawn Nelson; Development Services Administrator Gary King, Recreation Superintendent Herman Parker, and Administrative Secretary Kathleen Cassiere. PUBLIC COMMENTS DIVISION REPORTS A division report was given, and questions of the Commission members were answered by Development Services Coordinator Gary L. King regarding revising park standards; completing dedication requirements; completing interim bikeway plan; providing vehicle and facilities maintenance; developing rates and charges for FY 1992-93 assessments; designing the Senior Center; recruiting for Pala Road Park Site Consultant; and completing the first draft of the Master Plan. He further stated that maintenance responsibilities are currently under the Development Services Division until the Maintenance Superintendent position is filled. COMMISSIONER NIMESHEIN asked Gary King to explain the revisions to park standards, and asked if these standards will be reviewed by the Commission. GARY KING stated that these park standards would be reviewed through the Parks and Recreation Master Plan process. SHAWN NELSON further stated that the standards will come before the Parks and Recreation Master Plan Committee and then to the Parks and Recreation Commission prior to final approval by the City Council. A division report was given by Recreation Superintendent Herman D. Parker regarding the Tri-City Senior Bake Contest; Easter Arts and Crafts Class; recruitment of Aquatics staff; swimming lessons; recruitment for Day Camp staff; Easter Egg Hunt; adult basketball program; and the May Arts and Crafts Fair at Sam Hicks Monument Park. COMMISSIONER NIMESHEIN asked if we have exclusive jurisdiction over the pool used for the Summer Day Camp Program, and how many children are expected in the Summer Day Camp Program. PRMIN04113/92 -1- 05113/92 . . HERMAN PARKER stated that we are currently in the process of developing a lease agreement with the Temecula Valley School District (TVSD) to lease the pool for this and next season. He further stated that approximately seventy children are expected to register for the Summer Day Camp Program, but the City can accommodate two hundred children. VICE CHAIRPERSON WALKER asked what the cost would be for Day Camp. HERMAN PARKER stated it would be $135.00 for a two-week session, from 6:00 a.m. to 6:00 p.m., Monday through Friday. SHAWN NELSON stated that the City has appointed Bruce Hartley as the new Maintenance Superintendent beginning April 28, 1992. COMMISSION BUSINESS 1. APPROVAL OF THE MINUTES OF MARCH 9. 1992 1.1 Recommendation to approve minutes of March 9, 1992 meeting, as submitted. VICE CHAIRPERSON WALKER moved to approve the minutes of March 9, 1992, as submitted, seconded by COMMISSIONER IDLLlN. AYES: 4 COMMISSIONERS: Harker, Hillin, Nimeshein, Walker ABSENT: 1 COMMISSIONER: Kirby 2. CHANGE OF TIME AND LOCATION OF PARKS AND RECREATION COMMISSION MEETINGS 2.1 Adopt Resolution #92-01 to change the Parks and Recreation Commission Meetings to the second Monday of each month at 6:00 p.m. in the Main Conference Room at City Hall, 43174 Business Park Drive. VICE CHAIRPERSON WALKER moved to adopt Resolution #92-01 to changed the Parks and Recreation Commission Meetings to the second Monday of each month at 6:00 p.m. in the Main Conference Room at City Hall, 43174 Business Park Drive, seconded by COMMISSIONER NIMESHEIN. AYES: 4 COMMISSIONERS: Harker, Hillin, Nimeshein, Walker ABSENT: COMMISSIONER: Kirby PRMIN04113/92 -2. 05/13/92 . . 3. FI"AG POLE PROPOSAL FORRANCHO CALIFORNIA SPORTS PARK 3.1 Consider proposal by Rancho California Little League to install flag pole and memorial monument in the Rancho California Sports Park in remembrance of Craig Lewis. SHAWN NELSON stated that staff received a letter from the Rancho California Little League requesting that a flag pole and monument be installed at the Rancho California Sports Park in remembrance of Craig Lewis; a long time community activist and supporter of youth sports within the community, who passed away as a result of cancer. He further stated that Little League will pay one hundred percent of the installation costs associated with these improvements. The type of flag pole and monument will be reviewed and approved by staff prior to the installation. Gary A. Mau, 31749 Poole Court, Temecula, 676-7465 stated the Mr. Craig Lewis waS a credit to Little League and Pop Warner Football. He stated that Rancho California Little League is looking for a preliminary approval to install the flag pole and monument, with all costs and labor to be supplied by Little League. SHAWN NELSON asked Mr. Mau if Little League will also provide a walkway to provide the handicap access from the Restroom/Snack Bar to view the monument. Mr. Mau stated that Little League would also complete that portion of the project. VICE CHAIRPERSON WALKER moved that the Parks and Recreation Commission recommend to the City Council that this flag pole and memorial monument be erected in the Rancho California Sports Park, in remembrance of Craig Lewis, seconded by COMMISSIONER HILLIN. AYES: 4 COMMISSIONERS: Harker, Hillin, Nimeshein, Walker ABSENT: 1 COMMISSIONER: Kirby 4. CAPITAL IMPROVEMENT PROJECTS 4.1 Discuss the status of the planning stages of the Community Recreation Center (CRC) Project; Senior Center; Park Site on Pala Road; and Initial Bikeway Project. SHAWN NELSON presented a staff report concerning several capital improvement projects. He stated that a joint Parks and Recreation Commission and City Council meeting was held on April 9, 1992 regarding the floor plan and schematic design for the CRC, pool, amphitheater, and parking. He further discussed the Senior Center and the status of hiring an architect to design the facility and prepare the construction documents. He also stated that the Pala Park Selection Committee meeting will be held on April 16 to rank the firrns based on their qualifications and negotiate a scope of work and final price with the number one ranked firm. Finally, he elaborated on the Initial Bikeway Project which wiil be completed in conjunction with the Parks and Recreation Master Plan. The bikeway plan will interface with the overall recreation trails system for the City. PRMIN04/13/92 -3- 05/13/92 . . COMMUNITY SERVICES DIRECTOR'S REPORT o Budget will be submitted to the City Council in May, and after approval, will be reviewed by the Parks and Recreation Commission. o FY 1992-93 Assessments and planned Public Workshops will be held prior to the final Public Hearing on June 23, 1992. o Parks and Recreation Master Plan draft is expected to be completed by the end of May. o Sunrise Rotary Club wishes to solicit funds and donate labor and materials to help the City develop a park site within the City. o "March for Parks - 1992" is scheduled for Saturday, May 3, 1992, with approximately 200 citizens expected to participate. o Senior Citizen programs at the Temecula Town Association will be provided by the City of Temecula on Mondays, Tuesdays, and Fridays. o Attendance at the League of California Cities, Community Services Conference, April 22 - 24, in San Diego. Director will be a guest speaker regarding funding Community Services Departments and coordinating with non-profit organizations. COMMISSIONER HILLIN stated that the March for Parks is an excellent program; however, some of the youth organizations have chosen not to participate because there are restrictions on how the funds are used. He further stated, that while the Temecula Valley Soccer Association endorses the program, they cannot participate from the standpoint of receiving donations, but will participate on an individual basis. He further stated that the money cannot be used for equipment, etc., but can be used for the development of parks. CHAIRMAN HARKER asked if the TCSD plans on raising the assessments for FY 1992-93. SHAWN NELSON stated that the City of Temecula, Temecula Community Services District is sensitive to the economy, and that the TCSD will do everything in its power to keep the assessments down to a bare minimum. He further stated that with the added programs the CSD has implemented (femecula Teen Recreation Center and Senior Center), these costs will have to be addressed. CHAIRMAN HARKER stated that she would like the TCSD to apply for the "discretionary funds" that the City of Temecula has donated to other organizations; or, ask that these organizations use iI' for activities that would benefit our Community Services Department. She stated for example, the use of scholarships for children in Day Camp that cannot afford the fees. PRMIN04/13/92 ... 05/13/92 . . PARKS AND RECREATION COMMISSION REPORTS o VICE CHAIRPERSON WALKER asked for the status of the Teen Council badges. KATHLEEN CASSIERE, Administrative Secretary, stated that the badges have been received and that we are awaiting delivery of the pins to attach to the back of the badges, and that the badges should be distributed within the week. o COMMISSIONER NIMESHEIN stated the Jomt meeting with Parks and Recreation Commission and City Council regarding the CRC was very constructive, and recommended we look at other areas in which the Commission might have other joint meetings with the City Council. o CHAIRMAN HARKER stated she would also like to plan a joint meeting with the Planning Commission. o COMMISSIONER NIMESHEIN stated he appreciated the opportunity to attend the CPRS conference in Long Beach. He further stated that the session he attended of the CAPRCBM organization, was an effective workshop, and he suggested staff look into the training sessions that CAPRCBM provides. CHAIRMAN HARKER stated that the City of Murrieta aJso voiced interest in Parks and Recreation Commissioner training. COMMISSIONER HILLIN stated he would like the City Council set up some kind of framework so that when members are replaced on a Commission, or new members come on board, that they receive an indoctrination or training. ADJOURNMENT VICE CHAIRPERSON WALKER moved to adjourn the meeting at 7:52 p.m., seconded by COMMISSIONER NIMESHEIN. AYES: 4 COMMISSIONERS: Harker, Hillin, Nimeshein, WaJker ABSENT: 1 COMMISSIONER: Kirby The next meeting of the Temecula Parks and Recreation Commission will be held on Monday, May 11, at 6:00 p.m., City of Temecula, City Hall, 43174 Business Park Drive, Temecula, CaJifornia, 92590. J/])1lL Commission Secretary, Shawn D. Nelson w PRM1N04/13/92 .5. 05113/92