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HomeMy WebLinkAbout020998 CSC Minutes . . 7o/-"OC MINUTES OF A REGULi1'R MEETING OF THE CITY OF TEMECULA COMMUNITY SERVICES DEPARTMENT HELD MONDAY. FEBRUARY 9.1998 A regular meeting of the City of Temecula Community Services Commission was held on Monday. February 9. 1998 7:00 P.M.. at the Temecula City Hall, 43200 Business Park Drive, Temecula. California. The meeting was called to order by Chairman Tom Edwards. Commissioner Nimeshein led the flag salute. PRESENT: 5 COMMISSIONERS: Henz, Meyler, Miller, Nimeshein, Edwards ABSENT: o COMMISSIONERS: None Also present were Community Services Director Shawn Nelson. Deputy Director Herman Parker. Recreation Superintendent Julie Pelletier, Development Services Administrator Phyllis Ruse. Maintenance Superintendent Kevin Harrington and Administrative Secretary Gail Zigler. PRESENTATIONS The Community Services Commission presented a Certificate of Appreciation to: Matthew Fagan, Associate Planner, City of Temecula 5 Year Service Pin presented to Commissioner Henry Miller PUBLIC COMMENTS None DIVISION REPORTS Maintenance Superintendent Kevin Harrington reported the following projects were completed by maintenance division staff: Replastering of the Temecula Elementary School Pool. Annual testing of the backflow devices was completed. Upgrades to Temecula Roller Hockey Arena EOC Trailer placement Superintendent Harrington advised that maintenance division staff also assisted the Redevelopment Department with a First Annual Chili Bowl Cookoff and A football Skills contest held at Sam Hicks Monument Park and Rotary Park in Old Town Temecula. r:\minutes\020998.csd . . Commissioner Nimeshein asked if the maintenance division is experiencing any problems due to the rains. Superintendent Harrington said there has been only minor damage due to the rains. Recreation Superintendent Julie Pelletier reported the following: This past weekend 45 people participated in a bus trip to State line. Another bus excursion to State line is planned for May. The Annual Spring Fair is scheduled for April 18, 1998. Vendor applications are currently available. A Skate Park Competition is also scheduled for April 18, 1998. Staff is working on kite day and Cinch de Mayo festivities for the month of May. An additional van driver has been hired to ensure the senior bus program is operating 5 days a week. Staff is in the preliminary stages of planning the annual July 4th parade and fireworks spectacular. Development Services Administrator Phyllis Ruse reported the following: Library Architect interviews were held on this date. Six firms were interviewed. Once staff determines the top ranked firm, ne90tiations will begin and a recommendation will go forward to the City Council. Staff will be bringing forward a recommendation to City Council to award a contract to begin construction for Winchester Creek Park and Margarita Community Park. Staff will be bringing forward a recommendation to City Council to authorization a bid for the temperature control system at the Community Recreation Center. COMMISSION BUSINESS 1 . ADDroval of the Minutes It was moved by Commissioner Henz, seconded by Commissioner Miller to approve the minutes of the January 12, 1998 Community Services Commission as prepared. r:\minutes\020998.csd 2 . . The motion carried as follows: AYES: 5 COMMISSIONERS: Henz, Meyler, Miller, Nimeshein, Edwards NOES: o COMMISSIONERS: None ABSENT: o COMMISSIONERS: None 2. Cultural Arts Master Plan Deputy Director Herman Parker presented the staff report and outlined the scope as follows: Formulate the planning structure Background research/materials review Key Informant Interviews Assessment of Cultural Community Primary Market Research Patron Analysis Focused Group Interviews Steering Committee Workshops Implementation Strategies Cultural Plan Document Final Plan Presentations Follow-up Meeting Commissioner Edwards asked what the overall time line was for preparation of the document. Deputy Director Parker said approximately 6 - 7 months. Commissioner Henz asked what will happen after completion of the Cultural Arts Master Plan. Director Nelson said the City will have an integrated Cultural Arts Master Plan and the City will assign different groups to assist in implementing the different portions of the plan. Director Nelson said that the completed plan will give answers to such questions as the appropriate location for a Performing Arts Center, as well as other cultural arts needs. Commissioner Henz expressed concern that Cultural Arts issues could be bigger in scope than anticipated and the City should be doing some preliminary planning to get the plan underway. Director Nelson said he anticipates the consultant and the committee will accumulate a list of wants and needs from the various community groups with regards too cultural r:\minuteS\020998.csd 3 . . arts. It will be the responsibility of the consultant and the committee to prioritize these items. 3. The Temecula Duck Pond Development Services Administrator Phyllis Ruse presented the staff report. Phyllis advised the Commission the City's traffic department is recommending the driveway from the Duck Pond parking lot onto Ynez Road will have a left turn pocket. Phyllis explained to the Commission there is a stop sign at the interior crosswalk in both directions and that speed undulations will be added to the plans as part of the plan check process. Phyllis provided the Commission with a diagram of the bandstand and the overall dimensions. Phyllis also updated the Commission on the tree removal at the Temecula Duck Pond, included as part of the Phase II improvements. Phyllis advised the Commission the cost of transplanting the 15 trees that staff is recommending removal of would be $59.750, and the trees would not be warrantied. The total cost for replacing the removed trees with 20 new trees is $14.400 and the new trees will be covered by a one year warranty. Shawn added that overall the number of new trees added to the Temecula Duck Pond will be 108, a 5 to 1 ratio. 4. Concert on the Green - SeDtember 19. 1998 Deputy Director Herman Parker said he did speak with an Arts Council representative and they have confirmed the date of the Concert on the Green will be September 19, 1998. Deputy Director Parker explained to the Commission that Saturdays in the month of September, the fields are previously committed to the youth soccer organization. Because of the volume of youth participating in this sport, parking would also be an issue. Deputy Director Parker said Sunday would provide more availability with regards to fields. Jim Meyler said the orchestra did not offer Sunday as an alternative to the Arts Council. Director Nelson suggested the Arts Council contact the orchestra and ask them if they would be available to perform on a Sunday. COMMUNITY SERVICES DIRECTOR'S REPORT Director Nelson reported the following: The Lease Agreement between the City of Temecula and the Redevelopment Agency will go forward to the City Council on February 10, 1998. r:\minutes\020998.csd 4 . . Director Nelson advised the Commission staff will be taking forward a recommendation to the City Council to award a contract to AMS Planning and Research for the Cultural Arts Master Plan on February 24, 1998. The Annual CPRS Conference will be held March 12, 13 and 14 in Long Beach. The City of Temecula will be hosting a workshop about the skate park and roller hockey arena. COMMUNITY SERVICES COMMISSIONER REPORTS Commissioner Miller thanked Director Nelson for his 5 year pin presentation. Commissioner Meyler said that he attended a Team Temecula meeting. He said Team Temecula is made up of members of the school board, City officials, school district officials, public safety officials, etc. He said that one of the issues that was raised at the most recent meeting was the issue of youth having very little to do in Temecula. Commissioner Meyler said a suggestion was to extend the after school programs that are currently offered at the CRC to the middle schools. Director Nelson told Commissioner Meyler that when the City performed their initial survey of what the youth of Temecula wanted in terms of sports, programs, etc., the youth indicated they did not want activities that would be held at the school sites. Commissioner Meyler advised staff and the Commission the Annual Art Festival is planned for May 29, 1998 through June 7, 1998 and will be held at the Community Recreation Center. Commissioner Meyler said the Arts Council is putting together a color brochure to advertise this year's event and asked if the Community Services District could pay for the mailing of the brochures. Director Nelson advised Commissioner Meyler the Commission does not have authorization to approve spending of funds. Staff would have to get direction from the City Council with regards to that request. Director Nelson said the Arts Council did receive a grant from the City of Temecula and the City of Temecula Community Services Department is co-sponsoring this event. Commissioner Meyler advised staff the local Rotary Club would like to contribute toward and lor sponsor youth activities. Deputy Director Herman Parker said staff would be very happy to work with the Rotary Club on youth activity scholarships. r:\minutes\020998.csd 5 . =----- " ADJOURNMENT . . Chairman Edwards declared the meeting adjourned at 8:20 P.M. The next regular meeting of the Community Services Commission will be held on Monday, March 9, 1998, 7:00 P.M., at Temecula City Hall Council Chambers, 43200 mes Park Drive, Temecula. ffi~ Secretary r:\minutes\020998.csd 6