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Home My WebLink About101496 CSC Minutes . . MINUTES OF A REGULAR MEETING OF THE CITY OF TEMECULA COMMUNITY SERVICES COMMISSION MONDAY, OCTOBER 14, 1996 A regular meeting of the City of Temecula Community Services Commission was held on Monday, October 14,1996,7:00 P.M. at the Temecula City Hall Main Conference Room, 43174 Business Park Drive, Temecula, California. Chairman Comerchero called the meeting to order. Commissioner Edwards led the flag salute. PRESENT: 5 COMMISSIONERS: Edwards, Henz, Miller, Nimeshein, Comerchero ABSENT: o COMMISSIONERS: None Also present were Community Services Director Shawn Nelson, Deputy Director Herman Parker, Development Services Administrator Phyllis Ruse, Maintenance Superintendent Bruce Hartley, Recreation Superintendent Julie Pelletier and Administrative Secretary Gail Zigler. PRESENTATIONS The Community Services Commission presented a Certificate of Appreciation to: Theresa Raya, Day Camp Director Amy Cramer, Aquatics Manager Tom Cole, Landscape Inspector PUBLIC COMMENTS None DIVISION REPORTS Recreation Superintendent Julie Pelletier reported the following: The Community Services Department held their annual Volunteer Recognition event on October 3, 1996. Over 100 guests were in attendance, with approximately 150 certificates being presented. The event was very successful. The Teen Council had a Knott's Scary Farm excursion on October 11, 1996. There were 45 teens in attendance. The Community Services Department annual Halloween event will be held on R:\MINUTES\101496.CSC January 10, 1997 . . October 25, 1996. "The Haunting of Temecula" will be held in the Roller Hockey Arena, with game booths, screaming contest, costume contests, etc. A Thanksgiving Feast is planned for the Tiny Tots. They will present a short play "The Thanksgiving Story" followed by dinner and crafts. Santa's Electric Light Parade is planned for December 5, 1996. The route will be the same as last year's route. A "My Favorite Teacher" Contest is being held, and a committee of local school officials will choose five finalists from all the entries , with one teacher selected Grand Marshall of the Santa's Electric Light Parade. Breakfast with Santa is planned for December 14, 1996. This annual event consists of a pancake breakfast, a visit from Santa, games and a snow frolic. The Annual Holiday Lights and Festive Sights event will be held on December 12 - December 13, 1996. The Winter/Spring Recreation Brochure will be ready for distribution the first week of January, 1997. Development Services Administrator Phyllis Ruse provided the following update: New projects the Community Services Department is coordinating: Fabrication and installation of acoustical panels in the Community Recreation Center gymnasium. The installation of these panels will reduce the noise levels within the gymnasium during activities. Staff is moving forward on the second phase of the Temecula Duck Pond which consists of the 2 Y. acres of undeveloped land at the park site. Staff is working with the Public Works Department on the road improvements. Staff is working with the Alhambra Group to design a foot bridge at the Sports Park from the new parking lot across the Arizona Crossing to the tot lot, to encourage pedestrians to not walk through the Arizona Crossing to access the Tot Lot, Temecula Skate Park and roller hockey rink. Staff in currently working on completing the ADA renovations and improvements at various park sites. The Creek Restoration Project is complete and currently under the 66 day maintenance period. R:\MINU1ES\IOI496.CSC Januuy 10,1997 2 . . Commissioner Nimeshein asked if the second phase of the Temecula Duck Pond included a walkway around the pond. Phyllis Ruse confirmed that this phase of the project includes the pedestrian walkways around the pond. Maintenance Superintendent Bruce Hartley reported the following: Staff has been busy assisting with the new City Hall landscape rehabilitation and preparing the building for the move on Friday, October 18, 1996. Maintenance staff has also been working to prepare the Temecula Community Center for the Grand Opening and dedication scheduled for October 29, 1996. The Sports Park Improvement Project is currently in the maintenance period. Staff has made some modifications at the Skate Park and roller hockey rink, adding a stairway from the skate park to the roller hockey arena, and padding the Skate Park building to provide added safety precautions to the skaters in the park. Staff will be providing landscape inspections at the Sam Hicks Monument Park project, the Creek Restoration Project, and the Fire Station. Commissioner Miller reported that he attended an outdoor barbecue event at the Community Recreation Center and there is a need for outdoor lighting in the area of the barbeques and patio, off the multipurpose room at the CRC. Commissioner Nimeshein complimented staff on the Sam Hicks Monument Park Project and asked approximately how long will it take for the grass to grow back in at the park site. Superintendent Hartley stated that after hydro seeding, it takes approximately 90 days for the grass to grow in and sustain itself. COMMISSION BUSINESS 1. Aooroval of Minutes 1.1 Approve the minutes of the September 9, 1996 Community Services Commission meeting. It was moved by Commissioner Nimeshein, seconded by Commissioner Edwards to approve the minutes of the September 9, 1996 Community Services Commission meeting. R:\MINUIES\lOI496.CSC January 10, 1997 3 . . The motion carried as follows: AYES: 5 COMMISSIONERS: Edwards, Henz, Miller, Nimeshein, Comerchero NOES: o COMMISSIONERS: None ABSENT: o COMMISSIONERS: None 2. Aoreement far Joint Use of Temecula Elementarv Schaal Deputy Director Herman Parker presented the staff report. Commissioner Nimeshein asked if the schaal district uses the Temecula Elementary Schaal Pool. Deputy Director Parker said the school district does not utilize the pool. Commissioner Nimeshein asked what will happen once the Joint Use Agreement expires, in the year 2016. Deputy Director explained that although the agreement expires in the year 2016, there is an ability to extend the agreement. Commissioner Nimeshein asked if there was an ability far a renewal written into the agreement. Deputy Director Parker explained the City approached the school district with regards to a renewal however, the school district had significant concerns with regards to this issue, therefore the City agreed to the 20 year term. Commissioner Miller and Chairman Comerchero stated they were both in support of the agreement. It was moved by Commissioner Edwards, seconded by Commissioner Miller to approve the agreement between the City of Temecula and the Temecula Valley Unified School District for joint use of a portion of Temecula Elementary School as part of Margarita Community Park. The motion carried as follows: AYES: 5 COMMISSIONERS: Edwards, Henz, Miller, Nimeshein, Comerchero NOES: o COMMISSIONERS: None R:\MINUTES\I01496.CSC January 10, 1997 4 . . ABSENT: o COMMISSIONERS: None 3. Human Services and Recreational Programs at the Temecula Communitv Center Recreation Superintendent Julie Pelletier presented the staff report. Superintendent Pelletier introduced Veronica Rolon, a Recreation leader at the Temecula Community Center. Julie and Veronica provided an overview of the programs and events planned for the facility. Commissioner Nimeshein asked if there were dividers available to make better use of the multipurpose room. Deputy Director Herman Parker said staff has ordered portable dividers to be used at the facility. Commissioner Nimeshein stated that portable dividers may limit the use of the facility and he suggested staff look at floor to ceiling dividers for the multi-purpose room at the Temecula Community Center. Commissioner Henz expressed concern that the facility is being programmed primarily for those residents who are located in the Old Town area. Julie explained that all of the recreation programs are available to any member of the public however, based on comments received through a survey done in the Old Town area, it has been determined that a majority of the needs in this area were human services programs. Julie stated that the City is also trying to avoid duplicating programs that are being offered at the Boys and Girls Club of Temecula which is located on Pujol Street near the Temecula Community Center. Commissioner Henz expressed concern that the City has designated the Temecula Community Center to base their human services programs. He said he would like to see the human service programs made available at all the City's community centers. Director Nelson explained that the City has set aside two days at the Temecula Community Center for human service programs, with additional times set aside for recreation classes and programs, special events, rentals, etc. Director Nelson added that the programs offered at all of our facilities are available to any member of the public. Commissioner Nimeshein said he feels there is a higher demand in the Old Town area for human service programs and once the City established those types of programs they are going to offer, they will be able to carry those programs to other facilities throughout the community. R:\MINUTES\101496.CSC January 10, 1997 5 . . 4. Combine NovemberlDecember Meeting Director Nelson recommended that the November 11, 1996 and December 9, 1996 commission meetings be canceled and that a combined meeting be scheduled for .November 25, 1996 and a park tour be held on December 6, 1996. It was moved by Commissioner Henz, seconded by Commissioner Edward to combine the November and December commission meetings and hold a meeting on November 25, ,1996 and a park tour on December 6, 1996. The motion carried as follows: AYES: 5 COMMISSIONERS: Edwards, Henz, Miller, Nimeshein, Comerchero NOES: o COMMISSIONERS: None ABSENT: o COMMISSIONERS: None 5. Election of Chairoerson and Vice Chairperson It was moved by Commissioner Nimeshein, seconded by Commissioner Miller to elect Commissioner Henz to serve as Chairperson of the Community Services Commission from November 1,1996 to October 31,1997. The motion carried as follows: AYES: 5 COMMISSIONERS: Edwards, Henz, Miller, Nimeshein, Comerchero NOES: o COMMISSIONERS: None ABSENT: o COMMISSIONERS: None It was moved by Commissioner Miller, seconded by Commissioner Henz to elect Commissioner Edwards to serve as Vice Chairperson of the Community Services Commission from November 1, 1996 to October 31,1997. R:\MINUTES\l0l496.CSC JanUlll)' 10. 1991 6 . . The motion carried as follows: AYES: 5 COMMISSIONERS: Edwards, Henz, Miller, Nimeshein, Comerchero NOES: o COMMISSIONERS: None ABSENT: o COMMISSIONERS: None COMMUNITY SERVICES DIRECTOR'S REPORT Director Nelson advised the Commission that he will be providing the City Council with a Proposition 218 update at the October 22, 1996 City Council meeting and he will provide the Commission with a full report at the November 25, 1996 meeting. Director Nelson invited the Commissioners to the October 29, 1996 Temecula Community Center Grand Opening and the October 30, 1996 City Hall Grand Opening. Director Nelson thank outgoing chairperson Jeff Comerchero for his leadership of the Commission for the past year. Commissioner Comerchero asked when the fee structure would be coming forward for the Commission's review. Director Nelson stated that the City is still working on some outstanding issues related to the new fee structure. COMMISSIONER REPORTS Chairman Jeff Comerchero said his year as Chairperson of the Commission has been very rewarding and thanked the Commissioners. ADJOURNMENT Chairman Comerchero declared the meeting adjourned at 9:10 P.M. R:\MINUTES\101496.CSC January 10, 1997 1 . . The next regular meeting of the City of Temecula Community Services Commission will be held on Monday, November 25, 1996, 7:00 P.M., Temecula City Hall Main Conference Room, 43200 Business Park Drive, Temecula, California. Lvr1l , Secretary R:\MINU1ES\101496.CSC 8 January 10. 1991