The URL can be used to link to this page

Home My WebLink About030805 CC Agenda In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the office of the City Clerk (951) 694-6444. Notification 48 hours prior to a meeting will enable the City to make reasonable arrangements to ensure accessibiiity to that meeting [28 CFR 35.102.35.104 ADA Title II] AGENDA TEMECULA CITY COUNCIL A REGULAR MEETING CITY COUNCIL CHAMBERS 43200 BUSINESS PARK DRIVE MARCH 8, 2005 - 7:00 P.M. At approximately 9:45 P.M., the City Council will determine which of the remaining agenda items can be considered and acted upon prior to 10:00 P.M. and may continue all other items on which additional time is required until a future meeting. All meetings are scheduled to end at 10:00 P.M. 5:30 P.M. - Closed Session of the City Council pursuant to Government Code Sections: 1. Conference with City Attorney and legal counsel pursuant to Government Code Section 54957.6 with respect to labor negotiations. The negotiating parties are the City of Temecula and California Teamsters Local 911. City negotiators are Shawn Nelson, Jim O'Grady, and Grant Yates. 2. Conference with City Attorney and legal counsel pursuant to Government Code Section 54956.9(a) with respect to one matter of existing litigation involving the City. The following cases will be discussed: 1. City of Temecula v. County of Riverside (RCIP litigation - Riverside County Superior Court Case No. 402766). 3. Conference with City Attorney and legal counsel pursuant to Government Code Section 54956.9(b)(1) with respect to one matter of potential litigation. With respect to such matter, the City Attorney has determined that a point has been reached where there is a significant exposure to litigation involving the City based on existing facts and circumstances and the City will decide whether to initiate litigation. Public Information concerning existing litigation between the City and various parties may be acquired by reviewing the public documents held by the City Clerk. Next in Order: Ordinance: No. 2005-04 Resolution: No. 2005-24 R:\Agenda\030805 CALL TO ORDER: Mayor Jeff Comerchero Prelude Music: Eve Craig National Anthem by Caylie Gregorio Invocation: Pastor John Ruhlman of Life Church Flag Salute: Councilman Naggar ROLL CALL: Edwards, Naggar, Roberts, Washington, Comerchero PRESENT A TIONS/PROCLAMA TIONS Certificate of Appreciation to the Assistance Leaaue Proclamation for the Rotary Club's 100th Anniversary Presentation to the Maraarita Middle Students for sponsorship to Nakayama. Japan PUBLIC COMMENTS A total of 30 minutes is provided so members of the public may address the Council on items that appear within the Consent Calendar or ones that are not listed on the agenda. Speakers are limited to two (2) minutes each. If you desire to speak to the Council on an item which is listed on the Consent Calendar or a matter not listed on the agenda, a pink "Request to Speak" form should be filled out and filed with the City Clerk. When you are called to speak, please come forward and state your name for the record. For all Public Hearing or Council Business matters on the agenda, a "Request to Speak" form must be filed with the City Clerk QI.[Qr to the Council addressing that item. There is a five (5) minute time limit for individual speakers. CITY COUNCIL REPORTS Reports by the members of the City Council on matters not on the agenda will be made at this time. A total, not to exceed, ten (10) minutes will be devoted to these reports. CONSENT CALENDAR NOTICE TO THE PUBLIC All matters listed under Consent Calendar are considered to be routine and all will be enacted by one roll call vote. There will be no discussion of these items unless Members of the City Council request specific items be removed from the Consent Calendar for separate action. Standard Ordinance and Resolution Adoption Procedure RECOMMENDATION: 1.1 Motion to waive the reading of the text of all ordinances and resolutions included in the agenda. R:\Agenda\O30805 2 2 Minutes RECOMMENDATION: 2.1 Approve the minutes of February 8, 2005; 2.2 Approve the minutes of February 22, 2005. 3 Resolution approvina List of Demands RECOMMENDATION: 3.1 Adopt a resolution entitled: RESOLUTION NO. OS-- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TEMECULA ALLOWING CERTAIN CLAIMS AND DEMANDS AS SET FORTH IN EXHIBIT A 4 City Treasurer's Report RECOMMENDATION: 4.1 Receive and file the City Treasurer's Report as of January 31 , 2005. 5 Temecula On Staae Event Sponsorship Reauest RECOMMENDATION: 5.1 Approve the event sponsorship agreement for actual City-support costs in the amount up to $5,425 for Temecula On Stage and authorize the Mayor to execute the agreement. 6 Authorize the Temporary Street Closure of Third Street between Old Town Front Street and Murrieta Creek for the Annual Old Town Bluearass Festival Event scheduled for March 19 and 20. 2005. and deleaate authority to issue a Special Events/Street Closures Permit to the Director of Public Works/City Enaineer RECOMMENDATION: 6.1 Adopt a resolution entitled: RESOLUTION NO. OS-- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TEMECULA AUTHORIZING TEMPORARY STREET CLOSURE OF THIRD STREET BETWEEN OLD TOWN FRONT STREET AND MURRIETA CREEK FOR THE ANNUAL OLD TOWN BLUEGRASS FESTIVAL EVENT SCHEDULED FOR MARCH 19 AND 20, 2005, AND AUTHORIZING THE DIRECTOR OF PUBLIC WORKS/CITY ENGINEER TO ISSUE A SPECIAL EVENTS PERMIT INCLUDING STREET CLOSURES R:\Agenda\O30805 3 7 Approve the First-Source Hirina Memorandum of Understandina between the Workforce Development Centers of Riverside County and City of Temecula RECOMMENDATION: 7.1 Approve the First-Source Hiring Memorandum of Understanding (MOU) between the Workforce Development Centers of Riverside County and City of Temecula. 8 Resolution reauestina that Conaress enact a Fiscal Year 2006 Budaet and Appropriations Packaae that funds CDBG Formula Grants at no less than current Fiscal Year 2005 Allocations RECOMMENDATION: 8.1 Adopt a resolution entitled: RESOLUTION NO. OS-- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TEMECULA REQUESTING THAT CONGRESS ENACT A FISCAL YEAR 2006 BUDGET AND APPROPRIATIONS PACKAGE THAT FUNDS CDBG FORMULA GRANTS AT NO LESS THAN $4.355 BILLION, WHICH IS LEVEL WITH FISCAL YEAR 2005 ALLOCATIONS 9 Retention Policy and Schedule Revisions RECOMMENDATION: 9.1 Adopt a resolution entitled: RESOLUTION NO. OS-- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TEMECULA AUTHORIZING THE DESTRUCTION OF CERTAIN CITY RECORDS AS PROVIDED BY SECTION 34090 OF THE GOVERNMENT CODE OF THE STATE OF CALIFORNIA ESTABLISHING A RECORDS RETENTION PROCEDURE AND REPEALING RESOLUTION NO. 04-14 10 Acceptance of certain public streets into the City-maintained Street Svstem within Tract Map No. 28510 of the Campos Verdes Subdivision (located at the northeast corner of Maraarita Road and North General Kearny Road) RECOMMENDATION: 10.1 Adopt a resolution entitled: R:\Agenda\O30805 4 11 12 13 14 15 RESOLUTION NO. 05-- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TEMECULA ACCEPTING CERTAIN PUBLIC STREETS INTO THE CITY-MAINTAINED STREET SYSTEM (WITHIN CAMPOS VERDES SUBDIVISION TRACT MAP NO. 28510) Tract Map No. 32170 (located at the southwest corner of Date Street and Lakeview Road) RECOMMENDATION: 11.1 Approve Tract Map No. 32170 in conformance with the conditions of approval; 11.2 Approve the Subdivision Monument Agreement and accept the Monument Bond as security for the agreement. Tract Map No. 32169 (located at the southwest corner of Harveston Way and Maraarita Road) RECOMMENDATION: 12.1 Approve Tract Map No. 32169 in conformance with the conditions of approval; 12.2 Approve the Subdivision Monument Agreement and accept the Monument Bond as security for the agreement. First Amendment to Contract Aareement for On-Call Traffic Sianal Maintenance Services RECOMMENDATION: 13.1 Approve the First Amendment to the Contract Agreement with Republic Electric to perform additional On-Call Traffic Signal Maintenance Services for an amount not to exceed $50,000 and authorize the Mayor to execute the agreement. Bridae Barrier Rail Replacement Proiect - Proiect No. PW01-09 - Approval of the Plans and Specifications and solicitation of Construction Bids RECOMMENDATION: 14.1 Approve the Construction Plans and Specifications and authorize the Department of Public Works to solicit construction bids for Project No. PW01-09 - Bridge Barrier Rail Replacement Project. Transportation Uniform Mitiaation Fee (TUMF) Reimbursement Aareement RECOMMENDATION: 15.1 Approve the model agreement for the funding of TUMF Regional Arterial Improvements between the Riverside County Transportation Commission (RCTC) and the City of Temecula for the Interstate 15/State Route 79 Ultimate Interchange project in substantially the same format as attached and authorize the City Manager to execute the final agreement. R:\Agenda\O30805 5 .................... RECESS CITY COUNCIL MEETING TO SCHEDULED MEETINGS OF THE TEMECULA COMMUNITY SERVICES DISTRICT AND THE CITY OF TEMECULA REDEVELOPMENT AGENCY ........... R:\Agenda\O30805 6 ............................................................................................................... TEMECULA COMMUNITY SERVICES DISTRICT MEETING ................................................................................................................. Next in Order: Ordinance: No. CSD 2005-01 Resolution: No. CSD 2005-08 CALL TO ORDER: President Chuck Washington ROLL CALL: DIRECTORS: Edwards, Comerchero, Naggar, Roberts, Washington PUBLIC COMMENTS A total of 15 minutes is provided so members of the public may address the Board of Directors on items that are not listed on the agenda or on the Consent Calendar. Speakers are limited to two (2) minutes each. If you decide to speak to the Board of Directors on an item not on the agenda or on the Consent Calendar, a pink "Request to Speak" form should be filled out and filed with the City Clerk. When you are called to speak, please come forward and state your name for the record. For all other agenda items, a "Request to Speak" form must be filed with the City Clerk Prior to the Board of Directors addressing that item. There is a five (5) minute time limit for individual speakers. Anyone wishing to address the Board of Directors should present a completed pink "Request to Speak" form to the City Clerk. When you are called to speak, please come forward and state your name and address for the record. CONSENT CALENDAR Minutes RECOMMENDATION: 1.1 Approve the minutes of February 22, 2005. 2 Award a Construction Contract for Vail Ranch Middle School Basketball Court Liahtina - Proiect No. PW04-06CSD RECOMMENDATION: 2.1 Award a construction contract for Vail Ranch Middle School Basketball Court Lighting - Project No. PW04-06CSD - to R & M Electrical Contracting in the amount of $102,696 and authorize the President to execute the contract; 2.2 Authorize the City Manager to approve change orders not to exceed the contingency amount of $10,269.60 which is equal to 10% of the contract amount. R:\Agenda\O30805 7 3 Rejection of the Construction Bid for Project No. PW04-15CSD Exhibit Erie Stanley Gardner RECOMMENDATION: 3.1 Reject the construction bid for Project No. PW04-15CSD - Erie Stanley Gardner Exhibit; 3.2 Authorize the Public Works Department to readvertise and solicit construction bids for Project No. PW04-15CSD - Erie Stanley Gardner Exhibit. PUBLIC HEARINGS Any person may submit written comments to the Community Services District before a public hearing or may appear and be heard in support of or in opposition to the approval of the project(s) at the time of the hearing. If you challenge any of the project(s) in court, you may be limited to raising only those issues you or someone else raised at the public hearing or in written correspondence delivered to the City Clerk at, or prior to, the public hearing. 4 Tract Map No. 25004 Service level B. proposed residential street liahtina. Service level C, perimeter landscapina and slope maintenance and Service level D. refuse and recyclina collection seryices rates and charaes RECOMMENDATION: 4.1 Adopt a resolution entitled: RESOLUTION NO. CSD OS-- A RESOLUTION OF THE BOARD OF DIRECTORS OF THE TEMECULA COMMUNITY SERVICES DISTRICT ORDERING, CALLING, AND GIVING NOTICE OF AN ELECTION TO BE HELD ON MAY 3, 2005, REGARDING SERVICE LEVEL BAND SERVICE LEVEL C RATES AND CHARGES FOR TRACT MAP NO. 25004 IN ORDER TO ESTABLISH SERVICE LEVEL BAND SERVICE LEVEL C RATES AND CHARGES BEGINNING FISCAL YEAR 2005-2006 PURSUANT TO ARTICLE XIIID, SECTION 6 OF THE CALIFORNIA CONSTITUTION 4.2 Approve the Election Notice, Ballot, and Procedures for the completion, return, and tabulation of the ballots; 4.3 Authorize staff to mail the ballots to the affected property owners pursuant to the aforementioned process. 5 Tract Map No. 29133 - Service level B. proposed residential street liahtina. Service level C. perimeter landscapina and slope maintenance and Service level D. refuse and recvclina collection seryices rates and charaes RECOMMENDATION: 5.1 Adopt a resolution entitled: R:\Agenda\O30805 8 RESOLUTION NO. CSD OS-- A RESOLUTION OF THE BOARD OF DIRECTORS OF THE TEMECULA COMMUNITY SERVICES DISTRICT ORDERING, CALLING, AND GIVING NOTICE OF AN ELECTION TO BE HELD ON MAY 3, 2005, REGARDING SERVICE LEVEL BAND SERVICE LEVEL C RATES AND CHARGES FOR TRACT MAP NO. 29133 IN ORDER TO ESTABLISH SERVICE LEVEL BAND SERVICE LEVEL C RATES AND CHARGES BEGINNING FISCAL YEAR 2005-2006 PURSUANT TO ARTICLE XIIID, SECTION 6 OF THE CALIFORNIA CONSTITUTION 5.2 Approve the Election Notice, Ballot, and Procedures for the completion, return, and tabulation of the ballots; 5.3 Authorize staff to mail the ballots to the affected property owners pursuant to the aforementioned process. DIRECTOR OF COMMUNITY SERVICES REPORT GENERAL MANAGER'S REPORT BOARD OF DIRECTORS' REPORTS ADJOURNMENT Next regular meeting: Tuesday, March 22, 2005, 7:00 PM, City Council Chambers, 43200 Business Park Drive, Temecula, California. R:\Agenda\O30805 9 ................................................................................................................. TEMECULA REDEVELOPMENT AGENCY MEETING ................................................................................................................. Next in Order: Ordinance: No. RDA 2005-01 Resolution: No. RDA 2005-02 CALL TO ORDER: Chairperson Ron Roberts ROLL CALL AGENCY MEMBERS: Roberts Edwards, Comerchero, Naggar, Washington, PUBLIC COMMENTS A total of 15 minutes is provided so members of the public may address the Redevelopment Agency on items that are not listed on the agenda or on the Consent Calendar. Speakers are limited to two (2) minutes each. If you decide to speak to the Board of Directors on an item not on the agenda or on the Consent Calendar, a pink "Request to Speak" form should be filled out and filed with the City Clerk. When you are called to speak, please come forward and state your name for the record. For all other agenda items, a "Request to Speak" form must be filed with the City Clerk Prior to the Board of Directors addressing that item. There is a five (5) minute time limit for individual speakers. Anyone wishing to address the Board of Directors should present a completed pink "Request to Speak" form to the City Clerk. When you are called to speak, please come forward and state vour name and address for the record. CONSENT CALENDAR Minutes RECOMMENDATION: 1.1 Approve the minutes of February 22, 2005. EXECUTIVE DIRECTOR'S REPORT AGENCY MEMBERS' REPORTS ADJOURNMENT Next regular meeting: Tuesday, March 22, 2005, City Council Chambers, 43200 Business Park Drive, Temecula, California. R:\Agenda\030805 10 RECONVENE TEMECULA CITY COUNCIL PUBLIC HEARING Any person may submit written comments to the City Council before a public Hearing or may appear and be heard in support of or in opposition to the approval of the project(s) at the time of the hearing. If you challenge any of the project(s) in court, you may be limited to raising only those issues you or someone else raised at the public hearing or in written correspondence delivered to the City Clerk at, or prior to, the public hearing. 16 Wolf Creek Development Aareement Amendment - PA05-0027 RECOMMENDATION: 16.1 Introduce and read by title only an ordinance entitled: ORDINANCE NO. OS-- AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF TEMECULA APPROVING THE FIRST AMENDMENT TO DEVELOPMENT AGREEMENT FOR THE WOLF CREEK PROJECT (PLANNING APPLICATION PA05-0027) COUNCIL BUSINESS 17 Consideration of additional Sponsorship Fundina for the 2005 Temecula Valley International Film and Music Festival RECOMMENDATION: 17.1 Consider additional sponsorship funding for the 2005 Temecula Valley International Film and Music Festival. 18 Status and Discussion of Roripauah Ranch Community Facilities District Formation and Development Aareement (At the request of Councilman Naggar) RECOMMENDATION: 18.1 Receive and file. 19 Jefferson Avenue Pavement Rehabilitation - Phase II - PW02-26 Construction Contract RECOMMENDATION: 19.1 Provide direction to staff regarding the continuation of Jefferson Avenue Pavement Rehabilitation - Phase II - Project No. PW02-26. R:\Agenda\030805 11 CITY MANAGER'S REPORT CITY ATTORNEY'S REPORT ADJOURNMENT Next regular meeting: City Council, Tuesday, March 22, 2005, at 7:00 P.M., City Council Chambers, 43200 Business Park Drive, Temecula, California. R:\Agenda\030805 12 PROCLAMATIONS AND PRESENTATIONS City of Temecula Certificate of Appreciation Presented on behalf of the City Council and the citizens of the City ofTemecula to: The Assistance League of Temecula Valley & Operation School Bell The City of Temecula congratulates the Assistance League ofTemecula Valley on its 15th Anniversary. Approximately 180 volunteer members own and operate CastAways Thrift Shop, volunteering their time, effort, and resources to provide support to those in need. In 2003-2004 through its Operation School Bell program, Assistance League ofTemecula Valley volunteers provided brand new clothing to more than 1,400 needy children from preschool through eighth grade. Each child received three pairs of pants, three shirts, a sweater, a coat, six pairs of socks, six pairs of underwear, new shoes, a backpack filled with school supplies, an age-appropriate hygiene kit, and a reading book. In recognition of this outstanding service, the Temecula Valley Chamber of Commerce nominated the Assistance League of Temecula Valley as a Nonprofit Organization ofthe Year. The City Council and the citizens ofthe City of Temecula proudly celebrate the 15th Anniversary ofthe Assistance League ofTemecula Valley and would like to thank them for their thousands of hours of unselfish service to the community. By assisting our future generations, this organization helps to build the future of our City. Weare very grateful for their kindness and generosity towards those in need. IN WITNESS WHEREOF, I have hereunto affIXed my hand and official seal this 8'" day of March, 2005. JeffComerchero, Mayor Susan W. Jones, CMC, City Cterk The City of Temecula PROCLAMA TION WHEREAS, the world's first service club, the Rotary Club of Chicago, Illinois, USA, was formed on 23 February 1905 by Paul P. Harris, and by 1921, Rotary clubs had been formed on six continents, with the adopted name of Rotary International. WHEREAS, as Rotary grew, its mission expanded to help serve communities in need. The organization's dedication to its ideal is best expressed in its principal motto: "Service Above Self." WHEREAS, in 1985, Rotary made a historic commitment to immunize all of the world's children against polio. Working in partnership with nongovernmental organizations and national governments through its PolioPlus Program, Rotary is the largest private-sector contributor to the global polio eradication campaign. Rotarians have mobilized hundreds of thousands of Polio Plus volunteers and have immunized more than one billion children worldwide. By the 2005 target date for certification of a polio-fTee world, Rotary will have contributed half a billion dollars to the cause. WHEREAS, as Rotary club of Temecula members have donated tens of thousands of hours serving Temecula residents for the past 30 years. NOW, THEREFORE, I, Jeff Comerchero, on behalf of the City Council of the City of Temecula, and in honor of Rotary International's IOOth Anniversary and Rotary Club of Temecula's 30th Anniversary, hereby proclaim March 9th, 2005 to be "Rotary Day in Temecula" IN WITNESS WHEREOF, I have hereunto set my hand and caused the Seal of the City of Temecula to be affixed this 8th day of March, 2005. JeffComerchero, Mayor Susan W. Jones, CMC, City Clerk ITEM 1 ITEM 2 MINUTES OF A REGULAR MEETING OF THE TEMECULA CITY COUNCIL FEBRUARY 8, 2005 The City Council convened in Closed Session at 6:00 P.M., on Tuesday, February 8, 2005, in the City Council Chambers of Temecula City Hall, 43200 Business Park Drive, Temecula, California. The Open Session convened at 7:01 P.M. Present: 5 Councilmembers: Edwards, Naggar, Roberts, Washington, and Comerchero Absent: 0 Councilmembers: None PRELUDE MUSIC The prelude music was provided by Matthew Fagan. INVOCATION The invocation was given by Pastor Berry of the Orchard. PLEDGE OF ALLEGIANCE The pledge of allegiance was presented by Councilman Washington. PRESENT A TIONS/PROCLAMA TIONS Overview of Trauma Intervention Proqrams (TIP) Assistant to the City Manager Yates provided a brief overyiew of TIP and introduced Ms. Roseann Orewyler who further clarified the Trauma Intervention Programs, advised that the local TIP Chapter volunteers, last year, assisted the community with 26,280 volunteer hours, and presented brochures to the City Council that further elaborated on available seryices through TIP. PUBLIC COMMENTS A. Mr. Jon Lieberg, representing the Temecula Sister City Association, invited the City Council and public to the Fifth Annual Taste of the World Event on April 24, 2005, at the Tower Plaza, 11 :00 A.M. to 6:00 P.M., advising that all proceeds from this event will benefit an orphanage in Sri lanka to assist with the recent impacts of the tsunami. B. Having been cited at last year's car show for not having a temporary business permit, Mr. John Roberts, representing Clear Channel Radio, expressed concerns with the City's temporary business permit process. Mayor Comerchero requested that a staff member from the Planning Department communicate with Mr. Roberts. R:\Minutes1020805 C. Commenting on the efforts associated with the Roripaugh Ranch Development Agreement Amendment, Mr. Kevin Everett, representing Ashby USA, llC, advised that a stalemate has been reached among all entities and requested that the City proceed with the CFD based on the original Development Agreement. In an effort to complete the needed road improvements, Councilman Naggar requested that a status report of the CFD be forwarded to the Council. CITY COUNCIL REPORTS A. In recognition of Black History Month for the month February, Councilman Washington advised of an upcoming Art Show displaying African American Art on Saturday, February 12, 2005, at the Library, 10:00 A.M. to 4:00 P.M., admission free. Having received a number of calls with regard to traffic/traffic flow in the City, Mr. Washington advised that a suggestion received was for the City to provide better coordination of traffic lights along Ynez, Rancho California, and Winchester Roads. With the recent control of SR 79 north and south within the City, Mr. Washington directed the City Manager to provide a report to the City Council on measures that will be undertaken to provide better coordination of traffic signal in an effort to improve traffic flow. Having taken a group of visitors to view the external portion of the City's future theater building as well as to the Children's Museum, Mr. Washington thanked Museum Services Manager Allen for her hospitality. In closing, Mr. Washington shared a story of a fellow Delta Captain and fellow naval aviator who has spent 26 years in the Navy both active and reserve; advised that his friend has remained enlisted in the Navy Reserve as an inactive reserye; and that he is now being reactivated and sent abroad to fight the war on terror. B. Having attended the Student of the Month Program, Councilwoman Edwards expressed great appreciation from the program's organizers for the Council's recent funding support for videotaping. Mrs. Edwards adyised that the Assistance league of Temecula Valley will be 15 years old this month and briefly summarized the many contributions this organization has made to the children of this City and requested that this organization be honored with a Certificate of Appreciation at an upcoming City Council meeting. C. Mayor Pro Tem Roberts advised that at a recent Board of Supervisors' meeting, the Wine Country Beautification Project was approved, noting that it may be completed within a year. Mr. Roberts noted that he has again been appointed to the National league of Transportation Infrastructure Steering Committee and that he was also elected Vice Chair to Metro Link Commuter Rail Board, commenting on the recent rail tragedy. Mr. Roberts also noted that he has been elected Vice Chair of the Mobil Source Reduction Committee (MSRC), commenting on this Committee's ability to allocate grant money in order to fund alternative fuel vehicles. R:\MinutesIO20805 D. Mayor Comerchero advised that he has also been reappointed to the National league of Cities' Community Economic Development Steering Committee; reported that RTA will be entering a pilot program to explore wireless internet connections and satellite television for the commuter link bus route from the Mall to the Transit Center; and noted that, if approved, this pilot program may be instituted by April. Having received a phone call from the President's Office of UC San Marcos, Mr. Comerchero advised that in light of the number of enrolled students from the City of Temecula, he has been asked to join the President's Advisory Council. Sharing a letter he had received from a neighbor, Mr. Comerchero commended Engine Company No. 84 and Squad Medic No. 84 with AMR for their professionalism and outstanding patient care and compassion on a recent call. Having attended the Themed Entertainment Awards Ceremony at the Disneyland Hotel, Mayor Comerchero proudly announced that the City was honored with the Thea Award for its Children Museum and extended appreciation to his fellow Council members, City Manager Nelson, and Community Services Director Parker for their support of this project. CONSENT CALENDAR Standard Ordinance and Resolution Adoption Procedure RECOMMENDATION: 1.1 Motion to waive the reading of the text of all ordinances and resolutions included in the agenda. 2 Minutes RECOMMENDATION: 2.1 Approve the minutes of January 11, 2005. Councilwoman Edwards abstained with regard to this item. 3 Resolution approving List of Demands RECOMMENDATION: 3.1 Adopt a resolution entitled: RESOLUTION NO. 05- 14 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TEMECULA ALLOWING CERTAIN CLAIMS AND DEMANDS AS SET FORTH IN EXHIBIT A R:\MinuteslO20BO5 \ 4 City Treasurer's Report RECOMMENDATION: 4.1 Receive and file the City Treasurer's Report as of December 31, 2004. 5 Community Grant Aareement with the Temecula Sister City Association RECOMMENDATION: 5.1 Approve a grant in the amount of $7,500 for the Temecula Sister City Association for fiscal year 2004-2005. 6 Acceptance of Offers of Dedication for Public Street and Utility Purposes - John Warner Assessment District No. 03-04 (portions of John Warner Road. lolita Road, Paulita Road and la Presa loop) RECOMMENDATION: 6.1 Adopt a resolution entitled: RESOLUTION NO. 05-15 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TEMECULA ACCEPTING THE OFFERS OF DEDICATION FOR PUBLIC STREET AND UTILITY PURPOSES FOR PORTIONS OF JOHN WARNER ROAD, LOLITA ROAD, PAULITA ROAD, AND LA PRESA LOOP ALL LOCATED WITHIN THE JOHN WARNER ASSESSMENT DISTRICT NO. 03-04 7 Tract Map No. 31259 (located on the north side of Zevo Drive. approximately 635 feet east of Winchester Road) RECOMMENDATION: 7.1 Approve Tract Map No. 31259 in conformance with the conditions of approval; 7.2 Approve Subdivision Monument Agreement and accept the Certificate of Deposit Agreement for Monumentation as security for the agreement. 8 Purchasina Authorization - Temporary Staffina RECOMMENDATION: 8.1 Authorize the following contracts and amounts for temporary staffing services: AppleOne for $150,000; Arrow Staff for $150,000; Manpower for $75,000; and TriStaff for $75,000. R:\MinutesIO20805 \, .' 4 MOTION: Councilman Washington moyed to approve Consent Calendar Item Nos. 1 - 8. The motion was seconded by Councilman Naggar and electronic yote reflected approval with the exception of Councilwoman Edwards who abstained with regard to Item No.2 (minutes). At 7:34 P.M., the City Council convened as the Temecula Community Services District and the Temecula Redevelopment Agency. At 7:47 P.M., the City Council resumed with regular business. PUBLIC HEARING 9 AB 1600 - Annual Report reqardinq use of Development Impact Fees (DIF) RECOMMENDATION: 9.1 Receive and file the report. Assistant Finance Director Simpson referenced the staff report (as per agenda material). There being no public input, the public hearing was closed. MOTION: Mayor Pro Tem Roberts moved to receive and file the report. The motion was seconded by Councilwoman Edwards and electronic vote reflected unanimous approval. 10 Resolution Establishinq User Fee to offset Cost of Telecommunication Consultina Services RECOMMENDATION: 10.1 Adopt a resolution entitled: RESOLUTION NO. 05-16 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TEMECULA IMPOSING A PLANNING APPLICATION USER FEE TO OFFSET THE COST OF TELECOMMUNICATION FACILITY APPLICATION REVIEW BY THE CITY'S DESIGNATED TELECOMMUNICATION CONSULTANT, IN THE AMOUNT OF $2,000.00 PER REVIEW OF A PROPOSED TELECOMMUNICATION FACILITY APPLICATION SUBJECT TO THE CITY'S DEVELOPMENT PLAN APPROVAL PROCESS City Attorney Thorson highlighted the staff report (as per agenda material), commenting on the City's review of its Telecommunication Ordinance in 1999 and its imposition of strict requirements on Cell Tower providers; noting that he would not recommend the creation of a Master Plan for Cell Towers; advising that Federal law prohibits the City from solely basing its decision on location; and clarifying that the selected consultant will as well make recommendations to the City with regard to site requirements, need, co-location, etc. There being no public input, the public hearing was closed. R:\MinutesIO20805 MOTION: Councilman Naggar moyed to adopt Resolution No. 05-16. The motion was seconded by Mayor Pro Tern Roberts and electronic yote reflected unanimous approval. 11 Park Place Office Buildina. PAO4-0472 Development Plan RECOMMENDATION: 11.1 Adopt a resolution entitled: RESOLUTION NO. 05-17 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TEMECULA APPROVING PLANNING APPLICATION NO. PA04-0472, A DEVELOPMENT PLAN TO CONSTRUCT A 20,416 SQUARE FOOT, TWO-STORY OFFICE BUILDING ON A 1.21 ACRE SITE IN THE LIGHT INDUSTRIAL ZONE, LOCATED ON THE SOUTHWEST CORNER OF WINCHESTER ROAD AND DIAZ ROAD, KNOWN AS APN 909-310-001-1 Planning Director Ubnoske provided the staff report (of written material). At this time, the public hearing was opened. Mr. Phil Oberhansley, representing the applicant, advised that he and a representative of the architect's firm were in attendance to answer any questions. There being no additional input, the public hearing was closed. Mayor Pro Tem Roberts requested that the use of palm trees be lessened and encouraged the use of more deciduous trees. MOTION: Councilman Naggar moved to adopt Resolution No. 05-17. The motion was seconded by Councilwoman Edwards and electronic vote reflected unanimous approval. COUNCIL BUSINESS 12 City Council Committee Assianments RECOMMENDATION: 12.1 Appoint a member of the City Council to serve as liaison to each of the City Commissions and Committees: Commission Liaison (One Member) Community Services Commission - Washington Old Town local Review Board - Edwards Old Town Redevelopment Advisory Committee - Deleted Planning Commission - Naggar Public/Traffic Safety Commission - Roberts R:\MinuteslO20BO5 6 \ / \ 12.2 Appoint two members of the City Council to serye on each of the following Advisory Committees: Advisory Committees (Two Members) Community Service Funding Ad Hoc Committee - Edwards, Naggar Economic DevelopmenUOld Town Steering Committee - Comerchero, Roberts Finance Committee - Edwards, Naggar Joint City CouncillTVUSD Committee - Edwards, Washington Library Task Force - Comerchero, Roberts Old Town Temecula Community Theater Ad Hoc CommitteelTheater Advisory Committee - (Combined as part of newly formed Cultural Arts Ad Hoc Subcommittee) Cultural Arts Ad Hoc Subcommittee - Comerchero, Washington Public Works/Facilities Committee - Edwards, Roberts 12.3 Appoint member(s) of the City Council to serye on each of the following external committees: Representative Assicmments (External Organizations) Animal Friends Liaison/JPA Representative - Naggar French Valley Airport Committee - Deleted league of Calif. Congress - 2005 Voting Delegates - Comerchero, Roberts (Alt.) Murrieta Creek Advisory Board - Washington National league of Cities Annual Congress - 2005 Voting Delegate - Comerchero, Roberts (Alt.) Pechanga Tribal Council Liaison - Roberts, Naggar (Alt.) Riverside County Habitat Conservation Agency - (advisory only) Steve Brown Riverside County Transportation Commission - Roberts, Comerchero (Alt.) Riverside Transit Agency Representative - Comerchero, Edwards (Alt.) Temecula Sister City Corporation Board of Directors - Edwards Trails Master Plan Development Committee - Deleted (Combined with Open Space) WRCOG/RCA Representative - Washington, Edwards (Alt.) 12.4 Appoint member(s) of the City Council to serve on each of the following Council Subcommittees: Council Subcommittees Cable Franchise Renewal Committee - Washington Campus Project Ad Hoc Council Subcommittee - Naggar, Washington Children's Museum Ad Hoc Subcommittee - Delete, combined as part of Cultural Arts Ad Hoc Subcommittee Electrical Needs Ad Hoc Subcommittee - Comerchero, Naggar Heritage Tree Subcommittee - (added January 2005) - Roberts, Washington Homeless Shelter Ad Hoc Subcommittee - (proposed addition) Old Town Civic Center Ad Hoc Subcommittee - Comerchero, Roberts Open Space Subcommittee - Combined with new Trails & Open Space Committee R:\MinutesIO20BO5 / \ ' I Trails and Open Space Committee - Naggar, Washington Ronald Reagan Sports Park Ad Hoc Subcommittee - Edwards, Naggar SAF-T NET Subcommittee - Deleted Technology Ad Hoc Subcommittee - Combined with Telecommunications Committee Technology & Telecommunications Ad Hoc Subcommittee - Washington Temecula Hospital Ad Hoc Subcommittee - Comerchero, Naggar Temecula/Murrieta Subcommittee - Naggar, Washington Veteran's War Memorial - Deleted Villages of Old Town Ad Hoc Committee - Naggar, Roberts Wall of Honor Ad Hoc Subcommittee - Edwards, Comerchero Zone Committee (relating to TUMF Program for WRCOG) - Washington, Edwards (Alt.) - Moved to External Committee 12.5 Review the current members of the General Plan Community Advisory Committee and appoint new members as appropriate: General Plan Communitv Advisorv Committee - deleted 1 Planning Commissioner - David Matthewson 1 Public Traffic Safety Commissioner - Darrell Connerton 1 Community Services Commissioner - Jim Meyler 5 City Residents - Mark Broderick, Tony Harris, Paul Jacobs, Greg Morrison, John Telesio 1 Representative of the Chamber of Commerce - Janese Reyes 1 Representative of the EDC - Gary Youmans 1 Representative of a local environmental or community organization - Bob Wheeler Weed Abatement Appeals Board - Chairpersons of PubliclTraffic Safety Commission and Community Services Commission MOTION: Mayor Pro Tem Roberts moved to approve the above-mentioned Council appointments and as well dissolve the General Plan Community Advisory Committee. The motion was seconded by Councilwoman Edwards and electronic vote reflected unanimous approyal. Although it may appear as though the Council quickly moved through this Committee assignment process, Councilman Naggar commented on the amount of Council time associated with these Committees outside of the City Council meetings. Echoing Councilman Naggar, Councilman Washington acknowledged the Councilmembers' efforts (meetings with staff/other regional meetings) associated with these Council assignments. With the General Plan Advisory Committee being dissolyed, Mayor Comerchero thanked the Committee on a job well done and for its seryice to the community. CITY MANAGER'S REPORT City Manager Nelson advised that the Presidential declaration for the public assistance for Riverside County was signed by President Bush and staff will be working with the State Office R:lMinuteslO20805 of Emergency Services and FEMA to receive as much reimbursement as possible with respect the damage occurred as a result of the heavy rains in January. Advising that representatives of the Finance Department were at the City's Emergency Operation Center during the January rains, Councilman Naggar advised that appropriate information was gathered and as a result, the City will now be able to submit its application for damage reimbursement. Reiterating Councilman Washington's comment with regard to the City's recent control of SR 79 South and North within the City of Temecula, Mayor Comerchero commended those involved in the process of obtaining control of these routes. CITY ATTORNEY'S REPORT City Attorney Thorson advised that there were no items to report from Closed Session. ADJOURNMENT At 8:16 P.M., the City Council meeting was formally adjourned to a regular meeting on Tuesday, February 22, 2005, at 7:00 P.M., in the City Council Chambers, 43200 Business Park Drive, Temecula, California. Jeff Comerchero, Mayor ATTEST: Susan W. Jones, CMC City Clerk [SEAL] R\MinuteslO20BO5 / \ ' MINUTES OF A REGULAR MEETING OF THE TEMECULA CITY COUNCIL FEBRUARY 22, 2005 The City Council convened in Closed Session at 6:00 P.M., on Tuesday, February 22, 2005, in the City Council Chambers of Temecula City Hall, 43200 Business Park Drive, Temecula, California. The Open Session convened at 7:00 P.M. Present: 5 Councilmembers: Edwards, Naggar, Roberts, Washington, and Comerchero Absent: 0 Councilmembers: None PRELUDE MUSIC The prelude music was provided by Kenji Oberlander. INVOCATION The invocation was given by Pastor lance Kerwin of Calvary Chapel. PLEDGE OF ALLEGIANCE The pledge of allegiance was presented by Councilwoman Edwards. PRESENT A TIONS/PROCLAMA TIONS Honorina Senior Public Works Inspector Oldham for his military service in Iraq Honoring Sgt. First Class Oldham, Mayor Comerchero presented an Award of Valor to Mr. Oldham who, in turn, expressed his appreciation of this Award. Honorina Mr. Dean Jaeschke for his heroic efforts during the recent Metrolink accident In light of the recent Metrolink tragedy, both Mayor Comerchero and Mayor Pro Tem Roberts, as Vice Chair of Metrolink, honored Mr. Jaeschke for his heroic efforts and presented to him the Award of Valor. PUBLIC COMMENTS A. Ms. Rebecca Farenbaugh, representing the Vail Centennial Committee, apprised the City Council and the public of an upcoming event at the Temecula Valley Museum on Thursday, April 6, 2005, at 6:00 P.M. B. Mr. Joe Rivera, representing Central Coast Productions - promoter of the Good Old Days Car Show, commented on the upcoming event and awarded each City Councilmember with a show plaque and thanked City staff for its support. R:lMinuteslO22205 CITY COUNCIL REPORTS A. Having attended another wonderful Annual Chamber of Commerce Installation Dinner, Councilman Washington thanked the Chamber for their efforts and congratulated President Sullivan for her 10 years of dedicated service to the organization and to all the award winners, including the well-deserved recognition to Ms. Martha Minkler for her award of Citizen of the Year. B. In light of the recent heavy rains/tornado, Councilwoman Edwards commended City staff, the Public Works Department, Police Department, and Fire Department for their quick response to assist impacted residents, advising that the residents as well expressed their gratitude to the City for the immediate assistance. Also having attended the Annual Chamber of Commerce Installation Dinner, Mrs. Edwards as well congratulated those that had received nominations and awards. Referencing the Western City Magazine, Mrs. Edwards commented on an article about the City of Modesto with regard to timing of traffic signals and its impact on reducing total gasoline cost. Having spoken to a representative of the City of Modesto Public Works Department, Public Works Director Hughes briefly noted that the City of Temecula, for the past four years, has been utilizing the same software that the City of Modesto has recently implemented and confirmed, for Mrs. Edwards, that these same measures will be implemented on SR 79 south and north. Having received calls of concern with regard to the condition of Wolf Valley Road as well as certain portions of Pechanga Parkway, Councilwoman Edwards requested that between construction issues in this area and the recent heavy rains the matter be addressed in light of the neighboring schools to which children walk. In light of the Bush Administration's proposal to eliminate the Community Development Grant Program (CDBG), Councilwoman Edwards requested that the City Council adopt are resolution requesting the continued support and funding of this program and to forward the Administration's proposal to the City's local non-profit organizations. C. Councilman Naggar commended CR&R for its assistance with the aftereffects of the tornado. D. With regard to the CDBG funding, Mayor Pro Tem Roberts adyised that at a recent trip to Washington, D.C. with the Consensus Tour, the Tour members shared with each Congressman and Senator its objection to the elimination or reduction of CDBG funding. E. Advising that CDBG funding is one of a few programs that is funded by the Federal government directly to cities, Mayor Comerchero commented on the flexibility, at the local level, of this program and noted that the Steering Committee of the National league of Cities/Community and Economic Development has taken the proposal to eliminate CDBG as its number one priority, advising that the issue is as well a number one priority at the U.S. Conference of Mayors. Commenting on a youth fitness program that he had previously mentioned to the City Council, Mayor Comerchero advised that he has discussed the program with Community Services Director Parker and his staff; noted that the program will be called the F.I.T. (Fitness in R:\MinutesIO22205 Temecula) Program; that staff is still in the process of putting the program together; and that it would be anticipated that the City will partner with service organizations, business community, and School District. Echoing the commendation to staff with regard to assistance to the residents during the recent tornado, Mayor Comerchero extended special appreciation to Assistant to the City Manager Yates and Senior Management Analyst Adams for their efficiency. CONSENT CALENDAR 1 Standard Ordinance and Resolution Adoption Procedure RECOMMENDATION: 1.1 Motion to waive the reading of the text of all ordinances and resolutions included in the agenda. 2 Minutes RECOMMENDATION: 2.1 Approve the minutes of January 11, 2005. 3 Resolution approvina List of Demands RECOMMENDATION: 3.1 Adopt a resolution entitled: RESOLUTION NO. 05-18 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TEMECULA ALLOWING CERTAIN CLAIMS AND DEMANDS AS SET FORTH IN EXHIBIT A 4 Approval of 2004-05 Mid-Year Budaet Adiustments RECOMMENDATION 4.1 Adopt a resolution entitled: RESOLUTION NO. 05-19 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TEMECULA, CALIFORNIA, AMENDING THE FISCAL YEAR 2004-05 ANNUAL OPERATING BUDGET 4.2 Adopt a resolution entitled: R:\MinuteslO22205 RESOLUTION NO. 05-20 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TEMECULA, CALIFORNIA, REVISING THE SCHEDULE OF AUTHORIZED POSITIONS Having attended a meeting organized by Congressman Calvert's office, Mayor Pro Tem Roberts commented on delays pertaining to the Murrieta Creek Project and advised of the potential for additionally needed funding for landscaping repairs due to the recent heavy rains. 5 Memorandum of Understandinq (MOU) for Riverside County Gana Task Force Proaram RECOMMENDATION: 5.1 Approve the Memorandum of Understanding (MOU) between the City of Temecula and the County of Riyerside in support of a Riverside County Gang Task Force Program. (Pulled for separate discussion; see page 7.) 6 Pledqe for law Enforcement Appreciation Committee (lEAC) (At the request of Mayor Comerchero) RECOMMENDATION: 6.1 Authorize $1,000 to the law Enforcement Appreciation Committee (lEAC) for recognition of outstanding law enforcement officers in Western Riverside County. 7 Sponsorship for the 2005 Temecula Valley International Film and Music Festival RECOMMENDATION: 7.1 Approve the funding request in the amount of $30,000 for the Temecula Valley International Film and Music Festival; 7.2 Approve the sponsorship agreement for the Temecula Valley International Film and Music Festival and authorize the Mayor to execute the agreement. (Pulled for separate discussion; see page 8.) 8 Award of Contract to Canon Financial Seryices. Inc. (CFS) and Temecula Copiers RECOMMENDATION: 8.1 Award a fiye-year Master contract to Canon Financial Services, Inc. (CFS) for the lease of all City copiers and approye the annual expenditure for fiscal year 2005- 2006 of the five-year contract with CFS for an annual amount of $29,798 including tax; R:\MinuteslO22205 4 8.2 Award a fiye-year Master contract to Temecula Copiers for the maintenance/usage of all City copiers and approve the annual expenditure for fiscal year 2005-2006 of the five-year contract with Temecula Copiers in the amount of $80,808 plus a 10% contingency for a total annual amount of $88,888. 8.3 Confinm the purchase of 12 Canon copiers at a cost of $1.00 each for a total of $12.00 as per the March 26, 2002, agreement; 8.4 Approve Amendment No.1 in the amount $22,000 with a 10% contingency for a total amount of $24,200 to Temecula Copiers for maintenance and usage for the remaining portion of fiscal year 2004/2005. 9 Approval of First Operatina Aareement for Development Aareement for Auto Mall properties providing for the reschedulina of the submission of new Subdivision Bonds and the release of existina Subdivision Bond RECOMMENDATION: 9.1 Approve the certain agreement entitled First Operating Memorandum to the recorded Development Agreement between North Plaza, llC. and the City of Temecula and authorize the Mayor to execute the First Operating Memorandum in substantially the form presented; 9.2 Adopt a resolution entitled: RESOLUTION NO. 05-21 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TEMECULA CONDITIONALLY RELEASING SUBDIVISION BONDS (Pulled for separate discussion; see page 9.) 10 Harveston lake and lake Park Development and Transfer Aareement RECOMMENDATION: 10.1 Approve the Harveston lake and lake Park Development and Transfer Agreement. 11 Aareement to defer Conditions of Approval for Tract Map No. 29305-F R:\MinutesIO22205 RECOMMENDATION: 11.1 Approye the Agreement to defer completion of the Conditions of Approyal until after recordation of Final Map for Tract Map No. 29305-F. (Pulled for separate discussion; see page 9.) 12 Property Insurance Renewal RECOMMENDATION: 12.1 Approve the City of Temecula Property Insurance Policy renewal with Chubb Insurance Company, landmark American Insurance Company for the period of February 26, 2005 through February 26, 2006 in the amount of $98,208. 13 Acceptance of a portion of Winchester Road into the City-maintained Street System within the Harveston CFD Proiect No. 01-02 (Winchester Road Widening between Jefferson Avenue and Interstate 15) RECOMMENDATION: 13.1 Adopt a resolution entitled: RESOLUTION NO. 05-22 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TEMECULA ACCEPTING A PORTION OF WINCHESTER ROAD INTO THE CITY-MAINTAINED STREET SYSTEM LOCATED WITHIN THE HARVESTON CFD NO. 01-02 (WINCHESTER ROAD WIDENING BETWEEN JEFFERSON AVENUE AND INTERSTATE 15) 14 Acceptance of certain Public Streets into the City-maintained Street System located within the John Warner Assessment District No. 03-04 RECOMMENDATION: 14.1 Adopt a resolution entitled: RESOLUTION NO. 05-23 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TEMECULA ACCEPTING CERTAIN PUBLIC STREETS INTO THE CITY-MAINTAINED STREET SYSTEM LOCATED WITHIN THE JOHN WARNER ASSESSMENT DISTRICT NO. 03-04 15 Bus Bench Uparades - Proiect No. PW02-17 - Approval of the Plans and Specifications and Solicitation of Construction Bids RECOMMENDATION: 15.1 Approve the Construction Plans and Specifications and authorize the Department of Public Works to solicit construction bids for Project No. PW02-17 - Bus Bench Upgrades. (Pulled for separate discussion; see page 10.) R\MinuteslO22205 16 Professional Services Aareement - RBF Consultina - Preparation of Project Report and Environmental Document -1-15/State Route 79 South Ultimate Interchanae - Project No. PW04-08 RECOMMENDATION: 16.1 Approve an agreement with RBF Consulting in an amount not to exceed $325,944 to prepare a Project Report and Environmental Document for the 1-15/State Route 79 South Ultimate Interchange - Project No. PW04-08 - and authorize the Mayor to execute the agreement; 16.2 Authorize the City Manager to approve amendments to the agreement not to exceed the contingency amount of $32,594.40 which is equal to 10% of the agreement amount. MOTION: Councilman Washington moyed to approye Consent Calendar Item Nos. 1-4, 6, 8- 10, 12-13, and 16. (Item Nos. 5, 7, 9, 11, and 15 were considered under separate discussion; see pages 7-10.) The motion was seconded by Mayor Pro Tem Roberts and electronic vote reflected unanimous approval. CONSENT CALENDAR ITEMS CONSIDERED UNDER SEPARATE DISCUSSION 5 Memorandum of Understandina (MOU) for Riverside County Gana Task Force Proaram RECOMMENDATION: 5.1 Approve the Memorandum of Understanding (MOU) between the City of Temecula and the County of Riverside in support of a Riverside County Gang Task Force Program. Assistant to the City Manager Yates provided the staff report (as per agenda material). Having pulled this item for additional discussion, Councilman Naggar reaffirmed this City Council's position of zero tolerance as it pertains to gangs. Mr. Naggar as well praised and thanked County Assistant District Attorney Pacheco for his efforts in creating this program and expressed his support of Mr. Pacheco for District Attorney. With regard to the proposed program, Police Chief Domenoe, for Councilman Washington, confirmed that in an effort to be proactive, a two-man POP Team will as well be added to specifically address gang-related issues and noted that as part of the proposed program, the Police Department will have the ability to utilize resources from other agencies for more involved gang-related issues. In closing, Mr. Washington as well commended Assistant District Attorney Pacheco on his efforts. MOTION: Councilman Naggar moved to approye Consent Calendar Item No.5. The motion was seconded by Councilman Washington and electronic vote reflected unanimous approyal. R:\MinuteslO22205 7 Sponsorship for the 2005 Temecula Valley International Film and Music Festival RECOMMENDATION: 7.1 Approve the funding request in the amount of $30,000 for the Temecula Valley International Film and Music Festival; 7.2 Approve the sponsorship agreement for the Temecula Valley International Film and Music Festival and authorize the Mayor to execute the agreement. Assistant City Manager O'Grady reviewed the staff report (of record). Explaining his reasoning for pulling this particular item, Councilman Naggar expressed his opinion that the City Council either stop its support of this program or that it increase its support of the event, commenting on the funding amounts other cities allocate for its Film Festival. He advised that he would be in support of increasing this year's sponsorship level to $60,000. Agreeing with Councilman Naggar, Councilman Washington commended Ms. Jo Moulton on an outstanding job in growing this particular event. In trying to elevate this program to the next level and, thereby, creating an even more professional event, Mr. Washington viewed this event as an opportunity to showcase the region as well as potentially growing an industry in this particular area; therefore, he expressed his support of additional funding. Mayor Pro Tem Roberts expressed concern with the City doubling its funding for this particular event and not for other non-profit organizations, advising that the Film Festival does have paid employees and that the projected income for the upcoming event will be $26,150. Mr. Roberts suggested that the organization pursue additional sponsorships. Supporting the Film Festival Event and not opposing possible consideration of increasing the budget for this event, Mrs. Edwards requested that additional information be provided to the Council, elaborating on how and for what the additional funds would be expended. Echoing Mayor Pro Tem Roberts' concern with regard to increasing the sponsorship amount for this particular event and not for others, Mayor Comerchero expressed his willingness to increase the City's sponsorship funding by a reasonable amount ($5,000 or $10,000) to assist the organization with potential fundraising seed money. Councilman Naggar concurred with Councilwoman Edwards' suggestion for the organization to provide additional information to the City Council to consider a potential increase in sponsorship funding and requested that the matter be agendized for March 8, 2005. MOTION: Councilman Naggar moved to agendize the consideration of increasing the sponsorship funding for the Temecula Valley International Film and Music Festival to the March 8, 2005, City Council meeting. The motion was seconded by Councilwoman Edwards and electronic yote reflected unanimous approval. MOTION: Councilwoman Edwards moved to approye the staff recommendation for Consent Calendar Item No.7. The motion was seconded by Councilman Naggar and electronic vote reflected unanimous approval. R:\Minutes\O22205 9 Approval of First Operatino Aareement for Development Aoreement for Auto Mall properties providina for the reschedulina of the submission of new Subdivision Bonds and the release of existino Subdivision Bond RECOMMENDATION: 9.1 Approve the certain agreement entitled First Operating Memorandum to the recorded Development Agreement between North Plaza, llC. and the City of Temecula and authorize the Mayor to execute the First Operating Memorandum in substantially the form presented; 9.2 Adopt a resolution entitled: RESOLUTION NO. 05-21 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TEMECULA CONDITIONALLY RELEASING SUBDIVISION BONDS City Attorney Thorson presented the staff report (of record), clarifying that the City will be protected that no development will occur without new bonds being in place. Mr. Thorson referenced the proposed amendments to the Agreement, noting the following: . That all potential lot owners are listed in this agreement . That an additional paragraph will be added to reflect that City has acknowledged that the Development Agreement is in place; that there are no defaults; and that the City has consented to the assignment of all of the rights on the property from North Plaza, llC to DCH Investments, Inc. Councilman Washington advised that the only reason he had pulled the item for additional discussion was to obtain clarification on the amendments. MOTION: Councilman Washington moved to approve the staff recommendation for Consent Calendar Item No.9 as amended. The motion was seconded by Councilman Naggar and electronic vote reflected unanimous approval. 11 Aareement to defer Conditions of Approval for Tract Map No. 29305-F RECOMMENDATION: 11.1 Approve the Agreement to defer completion of the Conditions of Approyal until after recordation of Final Map for Tract Map No. 29305-F. City Attorney Thorson updated the staff report (as per agenda material). MOTION: Councilman Washington moyed to approve the staff recommendation for Consent Calendar Item No. 11. The motion was seconded by Councilwoman Edwards and electronic vote reflected unanimous approval. '\ R:\MinutesIO22205 15 Bus Bench Uparades Proiect No. PW02-17 Approval of the Plans and Specifications and Solicitation of Construction Bids RECOMMENDATION: 15.1 Approve the Construction Plans and Specifications and authorize the Department of Public Works to solicit construction bids for Project No. PW02-17 - Bus Bench Upgrades. By way of overheads, Public Works Director Hughes reviewed the staff report (as per agenda material), providing a brief description of the proposed bus benches. Haying pulled this item for additional discussion, Councilman Naggar commented on how the proposed new bus benches will promote the use of buses and expressed his support of the recommendation. MOTION: Councilman Washington moved to approye the staff recommendation for Consent Calendar Item No. 15. The motion was seconded by Councilwoman Edwards and electronic vote reflected unanimous approval. At 7:58 P.M., the City Council convened as the Temecula Community Services District and the Temecula Redevelopment Agency. At 8:01 P.M., the City Council resumed with regular business. DEPARTMENTAL REPORTS No additional comments. CITY MANAGER'S REPORT No additional comment. CITY ATTORNEY'S REPORT City Attorney Thorson advised that there were no reportable items from Closed Session. ADJOURNMENT At 8:01 P.M., the City Council meeting was formally adjourned to a regular meeting on Tuesday, March 8, 2005, at 7:00 P.M., in the City Council Chambers, 43200 Business Park Drive, Temecula, California. Jeff Comerchero, Mayor ATTEST: Susan W. Jones, CMC City Clerk R\Minutesl022205 10 ITEM 3 RESOLUTION NO. 05-- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TEMECULA ALLOWING CERTAIN CLAIMS AND DEMANDS AS SET FORTH IN EXHIBIT A THE CITY COUNCil OF THE CITY OF TEMECULA DOES RESOLVE, DETERMINE AND ORDER AS FOllOWS: Section 1. That the following claims and demands as set forth in Exhibit A, on file in the Office of the City Clerk, have been audited by the City Manager, and that the same are hereby allowed in the amount of $1 ,225,895.03. Section 2. The City Clerk shall certify the adoption of this resolution. PASSED, APPROVED AND ADOPTED, this 8th day of March, 2005. Jeff Comerchero, Mayor ATTEST: Susan W. Jones, CMC City Clerk [SEAL] RJResos 200S/Resos 05. STATE OF CALIFORNIA) COUNTY OF RIVERSIDE) ss CITYOFTEMECULA ) I, Susan W. Jones, CMC, City Clerk of the City of Temecula, hereby do certify that the foregoing Resolution No. 05-- was duly adopted at a meeting of the City Council of the City of Temecula on the 8th day of March, 2005 by the following roll call vote: AYES: COUNCllMEMBERS: NOES: COUNCllMEMBERS: ABSENT: COUNCllMEMBERS: ABSTAIN: COUNCllMEMBERS: Susan W. Jones, CMC City Clerk R:/Resos 2005/Resos 05- / 02117/05 TOTAL CHECK RUN: 02124/05 TOTAL CHECK RUN: 02124/05 TOTAL PAYROLL RUN: CITY OF TEMECULA LIST OF DEMANDS 334.728.73 535,280.44 355,885.86 TOTAL LIST OF DEMANDS FOR 03/08105 COUNCIL MEETING: DISBURSEMENTS BY FUND: CHECKS: 001 165 190 192 193 194 210 280 300 320 330 340 001 165 190 192 193 194 280 300 320 330 340 GENERAL FUND RDA DEV.LOW/MOD SET ASIDE COMMUNrry SERVICES DISTRICT TCSD SERVICE LEVEL B TCSD SERVICE LEVEL C TCSD SERVICE LEVEL D CAPrrAL IMPROVEMENT PROJ. FUND REDEVELOPMENT AGENCY-CIP INSURANCE FUND INFORMATION SYSTEMS SUPPORT SERVICES FACILITIES GENERAL FUND RDA-LOW/MOD SET ASIDE COMMUNrry SERVICES DISTRICT TCSD SERVICE LEVEL B TCSD SERVICE LEVEL C TCSD SERVICE LEVEL D REDEVELOPMENT AGENCY-CIP INSURANCE FUND INFORMATION SYSTEMS SUPPORT SERVICES FACILrrIES PREPARED BY JADA YONKER, ACCOUNTING SPECIALIST TOTAL BY FUND: I GENIE ROBERTS. DIRECTOR OF FINANCE I SHAWN NELSON, crry MANAGER 1,225,895.03 462,076.90 19,710.88 139.268.54 37.039.67 8,385.55 763.78 124,649.63 14,468.32 5.787.01 44,305.95 7,484.96 6,067.98 870,009.17 246,588.28 5,215.06 81.969.26 115.62 5,029.66 832.45 2,519.92 1,137.23 22.992.56 2,727.85 6,757.97 355,885.86 1,225,895.03 . HEREBY CERTIFY THAT THE FOLLOWING IS TRUE AND CORRECT. , HEREBY CERTIFY THAT THE FOLLOWING IS TRUE AND CORRECT. I I I 02117/05 TOTAL CHECK RUN: 02124105 TOTAL CHECK RUN: 02124105 TOTAL PAYROll RUN: CITY OF TEMECULA LIST OF DEMANDS 334,728.73 535.280.44 355,885.86 TOTAL LIST OF DEMANDS FOR 03/08/05 COUNCil MEETING: DISBURSEMENTS BY FUND: CHECKS: 001 165 190 192 193 194 210 280 300 320 330 340 001 165 190 192 193 194 280 300 320 330 340 GENERAL FUND RDA DEV.lOW/MOD SET ASIDE COMMUNITY SERVICES DISTRICT TCSD SERVICE lEVEL B TCSD SERVICE lEVEL C TCSD SERVICE lEVEL D CAPITAL IMPROVEMENT PROJ. FUND REDEVELOPMENT AGENCY-CIP INSURANCE FUND INFORMATION SYSTEMS SUPPORT SERVICES FACilITIES GENERAL FUND RDA.lOW/MOD SET ASIDE COMMUNITY SERVICES DISTRICT TCSD SERVICE lEVEL B TCSD SERVICE lEVEL C TCSD SERVICE lEVEL D REDEVELOPMENT AGENCY-CIP INSURANCE FUND INFORMATION SYSTEMS SUPPORT SERVICES FACilITIES TOTAL BY FUND: PREPARED BY JÞDA YONK~CCOUNTING SPECIALIST I ~41~:¿ ~ l:JZD.kC~ OF FINANCE SHAWN NELSON, crrY MANAGER 1.225,895.03 462.076.90 19.710.86 139,268.54 37,039.67 8,385.55 763.78 124.649.63 14,468.32 5,787.01 44.305.95 7,484.96 6,067.98 870,009.17 246,588.28 5,215.06 61,969.26 115.62 5,029.66 632.45 2,519.92 1,137.23 22.992.56 2,727.85 6,757.97 355,685.86 1,225,895.03 . HEREBY CERTIFY THAT THE FOllOWING IS TRUE AND CORRECT. , HEREBY CERTIFY THAT THE FOllOWING IS TRUE AND CORRECT. \, apChkLst 0211712005 10:47:38AM Final Check List CITY OF TEMECULA Page: to 123 checks In this report. Grand Total All Checks: 334.728.73 Total 001 124,686.26 165 12,099.49 190 71,635.54 192 36,951.48 193 3,591.74 194 87.07 210 57,613.58 280 12,997.93 300 5,035.18 320 7,604.30 330 205.25 340 2,220.91 Total 334.728.73 Page:10 apChkLst 02117/2005 10:47:38AM Bank: union UNION BANK OF CALIFORNIA Check # Pate Vendor -- 458 02110/2005 000166 FIRST AMERICAN TITLE 97736 02117/2005 004973 ABACHERLI. LlNPI 97737 02117/2005 008552 APKINS PESIGN CONSULTING 97738 02117/2005 001375 AMERICAN CONSTRUCTION Final Check LIst CITY OF TEMECULA Pescription Amount Paid Page: 1 Check Total purch EMWP property in Old Twn 10,000.00 TCSD instructor eamings PepstPesign presents/theater logos Membership: Jack Hodson 004312 97739 02117/2005 004240 AMERICAN FORENSIC NURSES PUI Prug & Alcohol Screening PUI Prug & Alcohol Screening 97740 02117/2005 004446 AMERICAN SOCIETY OF CIVIL 97741 02117/2005 000101 APPLE ONE INC Membership: Amer Attar 206654 Temp Heip PPE 1/29 Kasparian Temp help PPE 1/15 Plascencia Temp help PPE 1/29 Plascencia Temp Heip PPE 1/29 Buchanan Temp help PPE 1/22 Piascencia 97742 02117/2005 002648 AUTO CLUB OF SOUTHERN CA Membership: Jean Voshaii 13298563 Membership:Steve Lankenau 934168 97743 02117/2005 008564 BIG JOHN P'S BARBEOUE 97744 02117/2005 004380 BOY SCOUTS OF AMERICA 97745 02117/2005 003222 BROCKMEIER, CAROL 97746 02117/2005 000933 CALIF DEPT OF 97747 02117/2005 007516 CALIF FIRE EXPLORING ASSN 97748 02117/2005 008331 CAPEL, SANPRA 97749 02117/2005 002534 CATERERS CAFE 97750 02117/2005 004381 CENTERFORHEALTHCARE 97751 02117/2005 000912 CITY CLERKS ASSN OF CALIF Refund: Security Pepst MPSC FY 04105 Comm. Svcs Funding Award EE computer purchase prgm 5 books: Standard Pians Metric '04 Explorer Academy:3/20-26:ExpIiAdvisors Refund: Practical Yoga Tuesday Refreshments: Harveston Prk Opening Refreshments:CM business mtg ACLS Trng materiais:Fire RegistAnn'i Conf:4I20-22:SJ/CP/GF 10,000.00 640.00 250.00 125.00 447.85 172.25 195.00 648.00 594.00 594.00 540.00 356.40 45.00 45.00 150.00 1,500.00 940.03 100.00 1,100.00 45.00 1,275.63 67.30 25.00 1,185.00 640.00 250.00 125.00 620.10 195.00 2,732.40 90.00 150.00 1,500.00 940.03 100.00 1,100.00 45.00 1.342.93 25.00 1,185.00 Page:1 apChkLst 02117/2005 10:47:38AM Final Check List CITY OF TEMECULA Page: 2 Bank: union UNtON BANK OF CALIFORNtA (Continued) Check # Pate Vendor Description Amount Paid Check Total -- 97752 0211712005 002945 CONSOLIDATEP ELECTRICAL Electrical supplies: TCSD 86.20 86.20 97753 02117/2005 003986 COZAP & FOX INC Aug-Sep Wtrline Pesign Svcs: T.Library 1,260.00 1.260.00 97754 02117/2005 003845 CUTTING EDGE MARKETING T.Library domain name purchase 175.96 175.96 97755 02117/2005 008289 DAVIS, MELISSA Refund: Kidz Love Soccer-MomlPad 75.00 75.00 97756 02117/2005 008550 PE CUIR. DAWN Refund: Court fee for Cite 46743 25.00 25.00 97757 02117/2005 003006 PEWITT CUSTOM PAINTING Sr Res impr Pram: Campbell 2.400.00 2.400.00 97758 02117/2005 008562 DOMINGO, NAOMI Refund: Security DepsVRental Fees 529.00 529.00 97759 02117/2005 008565 PONAHO, RICHARP Reimb:Behr Analysis Tmg:1/9-13105 1,270.66 1,270.66 97760 02117/2005 008563 EPMUNPSON, DOREATHA Refund: Preschool Music 75.00 75.00 97761 02117/2005 008560 ESCROW MART INC. Refund:Ovrpaid K-rat fee:28945 Vallejo Refund:Ovrpaid K-rat fee:28915 Valle 250.00 250.00 500.00 97762 02117/2005 006487 EUROPEAN CAFE & VINEYARD council orientation mtg w/flre-pollce 120.68 120.68 97763 02117/2005 004464 EXXONMOBIL CARP SERVICES Fuel expense for CIP vehicie 24.21 24.21 97764 02117/2005 006902 FAN ENE. LYNN Reimb:Easy-up Canopy purchase 99.38 99.38 97765 02117/2005 000165 FEDERAL EXPRESS INC Express mail services 210.03 210.03 97766 02117/2005 000166 FIRST AMERiCAN TITLE Lot Book Reprt: Coats Lot Book Reprt: Gomez Lot Book Reprt: Sampson 75.00 75.00 75.00 225.00 Page2 apChkLst Final Check List 02117/2005 10:47:38AM CITY OF TEMECULA Bank: union UNION BANK OF CALIFORNIA (Continued) Check # Date Vendor Pescription Amount Paid -- 97767 02117/2005 003347 FIRST BANKCARD CENTER 000210 LEAGUE OF CALIF CITIES JO Regist:City's Mtgs Cf:2I2-4:Nelson 950.00 007028 AMERICAN AIRLINES SN Air:Nat'l League Cf:3I11-15 678.60 007028 AMERICAN AIRLINES ME Air:Nat'i League Cf:3I11-15 434.26 000845 NATIONAL LEAGUE OF CITIES ME Regist:Nat'l League CI:3I11-15 335.00 000845 NATIONAL LEAGUE OF CITIES SN Regist:Nat'1 League Cf:3I11-15 335.00 007028 AMERICAN AIRLINES TT Air:Eden CI:10/3-6:Ross 290.80 008566 TENAYA LODGE AT YOSEMITE SJ Hti:Ann'l CC Cf:04/20-22:SJ/CD/GF 275.00 002283 EMBASSY SUITES HOTEL MN Htl:Presid.lnauguration:I/19-22 234.04 005750 IRON WOK CHINA BISTRO SJ Refreshments:Councii Mtg 224.77 008570 OFFICE MAX TT City Clerk Peskjet printer 140.06 007444 CALIF GRILL SN Refrshmnts:TUMF Canst Mtg 79.75 000293 STAPIUM PiZZA TT Refreshments:CityWeb Winners 71.93 006942 ONTARIO AIRPORT MN Prkg:Presid.lnauguration:1I19-22 6(}.00 003964 OFFICE PEPOT BUSINESS SVS TT printer cartridges for councilmember 56.53 008573 LEI GARPEN MN Meal:Presid.lnauguration:I/19-22 55.80 007148 MARIE CALLENPER JO Refreshments:Mtg W/ISO 55.45 007749 FISH HOUSE INC. WH Refreshments:Trffc Comm Mtg 50.59 005786 SPRINT TT Phone replacement lee 50.00 008568 AAXES.COM TT TV wall mount brackets 43.75 000418 RIVERSIDE CO CLERK & SJ Certified copies lees 43.00 008567 GOPADDY.COM INC. TT Theater Pomain Name Registration 34.30 006938 EARTHLINK INC TT Council members intemet sves 21.95 008571 AMTRAK MN Rail:Presid.lnauguration:I/19-22 18.00 008569 PASTABRAVO TUSTIN MARKET TT Meal:Mircrosoft Course trng:TT/PC 16.71 007747 MIMI'S CAFE SN Relrshmnts:Mtg w/new Councilmbr 16.43 008572 WMATA EXPRESS VENDOR MN meal:Presid.lnauguration:1/19-22 15.00 97768 02117/2005 005947 GOLPEN STATE OVERNIGHT Express Mail Service:Fire Prevention 39.20 97769 02117/2005 002372 HARMON, JUPY TCSD instructor eamings 93.10 Page: 3 Check Total 4.586.72 39.20 93.10 Page3 (1, apChkLst 0211712005 10:47:38AM Final Check List CITY OF TEMECULA Page: 4 Bank: union UNION BANK OF CALIFORNIA (Continued) Check # Pate Vendor Pescription Amount Paid Check Total -- 97770 02117/2005 001135 HEAL THPOINTE MEPICAL GRO EE physicals & drug screenings svcs 25.00 25.00 97771 02117/2005 003198 HOME DEPOT. THE Stn 92 Mntc & Repair supplies 387.81 387.81 97772 02117/2005 002186 INGRAM ELECTRIC Install pipe/wire receptacles @ CRC Repull wire for AMP panel: CRC 493.88 474.17 968.05 97773 02117/2005 004908 JIFFY LUBE 1878 City Vehicle Repair/Maint Svcs 110.06 110.06 97774 02117/2005 006302 KIPZ LOVE SOCCER, INC TCSP instructor earnings TCSD instructor earnings TCSP instructor eamings TCSP instructor eamings TCSP instructor eamings TCSP instructor earnings TCSP instructor eamings TCSP instructor eamings TCSP instructor earnings TCSD instructor eamings TCSP instructor eamings 616.00 504.00 343.00 308.00 280.00 280.00 280.00 224.00 140.00 140.00 112.00 3,227.00 97775 02117/2005 007087 LA QUINTA INN Hti:Explorer Acaderny:3/20-26105 455.40 455.40 97776 02117/2005 008561 LACASELLA, TRACY Refund: Withdrew spa permit 338.77 338.77 97777 02117/2005 006744 LAMAR CORPORATION. THE Feb Billboard Lease.Oid Town 2,700.00 2,700.00 97778 02117/2005 000586 LEXISNEXIS MATTHEW BENPE Web storage/ordinances codification svcs 2,929.84 2,929.84 97779 02117/2005 007998 LINGO INDUSTRIAL Winchester Tlffc Signal Supplies 12.182.22 12,182.22 97780 02117/2005 006897 LORY, SUSAN, J. TCSP instructor earnings TCSP instructor earnings TCSP instructor eamings TCSP instructor eamings TCSP instructor eamings TCSP instructor earnings TCSP instructor earnings TCSP instructor earnings TCSP instructor eamings 305.90 259.35 256.03 232.75 219.45 219.45 139.65 139.65 139.65 1,911.88 97781 02/17/2005 001967 MANPOWER TEMPORARY SER ternp help w/e 01/30 Hoof/Dankworth 1.162.40 1,162.40 Page:4 apChkLst 02117/2005 10:47:38AM Bank: union UNION BANK OF CALIFORNIA Check # Date Vendor -- 97782 02117/2005 003491 MAXIMUM CLEANING 97783 02117/2005 008555 MERCURY INSURANCE 97784 02117/2005 007210 MIDORI GARPENS 97785 02117/2005 007669 MILES, KATRINA 97786 02117/2005 001384 MINUTEMAN PRESS Final Check List CITY OF TEMECULA (Conlinued) Pescriptlon Amount Paid Page: 5 Check Total Carpet cleaning: Police Storefront 75.00 release claims agreement payment Jan idscp maint: neighborhood parks extra Idscp malnt: Meadows/Puck Pon irrigation repairs: Serena Park fertilize sod @ Puck Pond credit: no svc provided @ Harveston P TCSP Instructor Eamings business cards:7 Police Staff business cards: M. Edwards generic business cards: CH. Receptio Business Cards: J. Joyner 97787 02/17/2005 001868 MIYAMOTO-JURKOSKY, SUSAN TCSP Instructor Earnings TCSP Instructor Eamings TCSP Instructor Earnings 97788 02/17/2005 001892 MOBILE MOPULAR 97789 02/17/2005 000883 MONTELEONE EXCAVATING 97790 02/17/2005 004586 MOORE FENCE COMPANY 97791 02/17/2005 002139 NORTH COUNTY TIMES 97792 02/17/2005 007191 NOTTINGHAM, LISA 97793 02/17/2005 002100 OBJECT RADIANCE INC 97794 02/17/2005 006721 OFFICEMAX - A BOISE 97795 02/17/2005 002105 OLP TOWN TIRE & SERViCE 97796 02/17/2005 002668 OMEGA LAKE SERVICES Feb modular bidg rental:Flre Stn 92 heavy rain ernerg clean-up:Tem.Creek Credit: overbiiied on inv# 51 Res Imp Prgm: Pelaney, Sayre Jan public notice ads: C.C. & Planning var recruitment ads for H.R. dept Jan constr update ads for PW Reimb:Public Educ Planning:1/10-14/05 TCSP Instructor Earnings TCSP Instructor Earnings City Haii space pian modifications mise office supplies: Finance credit: City Hajj space pian City Vehicle Repair/Maint Svcs Jan Puck Pond water main!. svcs 75.00 5,005.25 34,300.00 197.40 180.05 99.30 -3,400.00 455.00 447.95 231.10 43.37 43.33 157.50 157.50 141.75 832.40 24,114.50 -320.00 5,000.00 1,320.33 1,114.40 269.10 76.56 315.00 260.23 323.09 1.73 -150.78 183.91 455.25 5,005.25 31.376.75 455.00 765.75 456.75 832.40 23.794.50 5,000.00 2,703.83 76.56 575.23 174.04 163.91 455.25 v PageS apChkLst 02117/2005 10:47:38AM Final Check List CITY OF TEMECULA Page: 6 Bank: union UNION BANK OF CALIFORNIA (Continued) -- Vendor Pescription Amount Paid Check Total Check # Pate 97797 02117/2005 001171 ORIENTAL TRADING COMPANY MIS & F/D Pate Night Supplies 201.25 201.25 97798 02117/2005 003218 PELA Jan Plan Check Svcs: Planning TCSP plan check svcs 8,020.00 3,250.00 11,270.00 97799 02117/2005 002498 PETRA GEOTECHNICAL INC Pee Geotech Svcs: Wit Crk Sprt 1,157.50 1,157.50 97800 02117/2005 000249 PETTY CASH Petty Cash Reimbursement 499.75 499.75 97801 02117/2005 000580 PHOTO WORKS OF TEMECULA Jan film/photo dev:TCSP/PW/Pln 154.67 154.67 97802 02117/2005 005939 POMMER, APRIL I. TCSD Instructor Eamings TCSP Instructor Eamings 163.80 134.40 298.20 97803 02117/2005 000253 POSTMASTER Express Mail & Postal Svcs 54.60 54.60 97804 02117/2005 000254 PRESS ENTERPRISE COMPAN Jan recruitment ads tor H.R. dept Jan constr update ads for PW 4,742.72 748.65 5,491.37 97805 02117/2005 008447 PRO AUTO COLLISION INC Pw Inspector Vehicle Repairs 3,192.59 3,192.59 97806 02117/2005 003493 PRO-CRAFT OVERHEAP POOR Res Imp prgm: Fredrickson, Linda 2,187.00 2,187.00 97807 02117/2005 005075 PRUPENTIAL OVERALL SUPPL uniforms/tlr maVtowel rentals: City Credit: mat not replaced @ TCC 890.60 -3.30 887.30 97808 02117/2005 004529 QUAID TEMECULA HARLEY-PA Police motorcycies repair/maint svcs 177.79 177.79 97809 02117/2005 001364 R C P BLOCK & BRICK INC graffiti remover supplies: var. parks 607.71 607.71 97810 02117/2005 004792 R H A LANPSCAPE ARCHITECT Nov consultant svcs: Pablo Apis Park 197.50 197.50 97811 02117/2005 006664 RRMPESIGNGROUP Consult Svcs:Citywide Psgn Guide 905.01 905.01 97812 02117/2005 000262 RANCHO CALIF WATER PIST Various Water Meters Various Water Meters Various Water Meters 3,042.44 1,497.00 59.07 4,598.51 97813 02117/2005 000947 RANCHO REPROGRAPHICS Pup Blueprints:Temecula Library Dup BlueprintsWlt Crk Sprts 1,993.38 228.09 2,221.47 97814 02117/2005 004584 REGENCY LIGHTING electrical supplies: var parks 230.93 230.93 Page:6 apChkLst 02117/2005 10:47:38AM Final Check List CITY OF TEMECULA Page: 7 Bank: union UNION BANK OF CALIFORNIA (Continued) Check # Pate Vendor Pescription Amount Paid Check Total -- 97815 02/17/2005 008559 RENAISSANCE HOTEL ASSOCI HtI:APA Conf:R. Guerriero 3/19-23105 670.80 670.80 97816 02/17/2005 003591 RENES COMMERCIAL MANAGE heavy rains emerg work:City ChnlslR.O.w 3,375.00 3,375.00 97817 02/17/2005 004498 REPUBLIC ELECTRIC On-Cail Traffic Signal Maint 11/23 & 29 On-Cail Traffic Signal Maint 11/22 744.00 259.44 1,003.44 97818 02/17/2005 003587 RiZZO CONSTRUCTiON INC Pabio Apis Park monument 2,630.00 2,630.00 97819 02/17/2005 005119 ROCKHURST UNIV CONTINUI Speaking/Confidence:C. Damko:4I11 199.00 199.00 97820 02/17/2005 008557 ROSELLI, EP Refund: F/P Pate Night 20.00 20.00 97821 02/17/2005 003001 ROSS FENCE INC. Res Imp Prgm: Johnson, Teddy 965.00 965.00 97822 02/17/2005 004598 S T K ARCHITECTURE INC Pec Psgn Svcs: Wlf Crk Fire Stn 1,293.75 1,293.75 97823 02/17/2005 001500 SAN DIEGO REGIONAL TRAIN Everything/Priority:S. HalVey:1/12/05 135.00 135.00 97824 02/17/2005 000278 SAN PIEGO UNION TRIBUNE var recruitment ads for H.R. dept 2,552.70 2,552.70 97825 02/17/2005 003843 SCREEN POCTOR, THE Res Imp Pgnn: Ford, Elke Res Imp pgnn: Smith, Aiison 386.00 328.47 714.47 97826 02/17/2005 007342 SHUTE, MIHALY & WEINBERGE Pec iegal selVices pmt 250.80 250.80 97827 02/17/2005 000751 SKILLPATH INC Manage Mull. P~ts: H. Bales:3I01l05 50.00 50.00 97828 02/17/2005 000645 SMART & FINAL INC CRC Teen Program Supplies MPSC Recreation Supplies Famiiy Excursion Supplies 119.74 102.24 59.99 281.97 97829 02/17/2005 000537 SO CALIF EPISON Feb 2.01-202-7330 various mtrs Jan 2.00-397-5059 various mtrs Feb 2.06-105-0654 various mtrs Feb 2-10-331-1353 Fire Stn 84 Feb 2-25-393-4681 T.E.S. Pool 36.948.05 5,088.06 2,750.77 913.37 538.99 46,239.24 97830 02/17/2005 004420 STATE COMP INSURANCE FUN Jan '05 workers' comp premium 46.763.12 46,763.12 97831 02/17/2005 007417 STRACK. MARIA Refund: Cardio Kickboxing - Feb 20.00 20.00 Page:7 apChkLst 0211712005 10:47:38AM Final Check List CITY OF TEMECULA Page: 8 Bank: union UNION BANK OF CAliFORNIA (Continued) Check # Date Vendor Pescription Amount Paid Check Total -- 97832 02/17/2005 003840 STRONGS PAINTING Paint depth markers on RC. Bridge 300.00 300.00 97833 02/17/2005 008184 SUNCITYGRANITEINC bal.due:granite engraving:Vet. Mem. 2,444.58 2,444.58 97834 02/17/2005 000305 TARGETSTORE High Hopes Supplies 205.24 205.24 97835 02/17/2005 006465 TEMECULA AUTO REPAIR vehicle repair/maintmedlc squad 496.63 496.63 97636 02/17/2005 006305 TEMECULA SISTER CITY ASSN FY 04105 Sponsorship 7,500.00 7,500.00 97837 02/17/2005 000307 TEMECULA TROPHY COMPAN 3 recogn plaques: MN/JC/CW 147.89 147.89 97838 02/17/2005 007340 TEMECULA VALLEY FIRE EQUI Fire Extinguisher:TCSP vehicle Fire Extinguisher Maint Svc: TCC 39.81 12.95 52.76 97839 02/17/2005 004274 TEMECULA VALLEY SECURITY locksmith svcs: Pauba Ridge Park locksmith svcs: Harveston Park 142.86 80.00 222.86 97840 02/17/2005 005937 TOMCZAK, MARIA T. TCSP Instructor Earnings 42.00 42.00 97841 02/17/2005 003031 TRAFFIC CONTROL SERVICE I barricades for PIN Main! Plv 1,273.61 1,273.61 97842 02/17/2005 006192 TRISTAFF GROUP temp help w/e 01/30 TidwelVLong 914.23 914.23 97843 02/17/2005 007766 UNDERGROUNP SERVICE ALE Feb udrgmd svcs alert tickets:PW 75.60 75.60 97844 02/17/2005 004368 VAll COOPER & ASSOCIATES I Pee Temp Pw Inspection Svcs 34,187.50 34,187.50 97845 02/17/2005 008558 VALLEY OF THE MIST QUILTER Refund:Sec. PepositiRoom Rentai 479.00 479.00 97846 02/17/2005 003665 VARTEC SOLUTIONS INC Jan long distance phone svcs 5.15 5.15 97847 02/17/2005 006941 VERISIGN INC. Secure site pro software svcs 19.95 19.95 97848 02/17/2005 004261 VERIZON Feb xxx-5072 general usage Feb xxx-4896 Edwards Febxxx-1941 PTACPTTACSD Feb xxx-3851 generai usage 4.675.64 202.57 58.97 40.41 4,977.59 Page:8 apChkLst 02117/2005 10:47:38AM Final Check List CITY OF TEMECULA Page: 9 Bank: union UNION BANK OF CALIFORNIA (Continued) Check # Date Vendor Pescription Amount Paid Check Total -- 97849 02117/2005 004789 VERIZON ONliNE Internet svcsJEOC backup @ stn 84 72.83 72.83 97850 02117/2005 001881 WATER SAFETY PROPUCTS I Aquatic Prgm Supplies 969.68 969.68 97851 02117/2005 007405 WATER SPECIAliST CONSULT cross connection testing:City medians cross connection testing:City slopes 1,440.00 680.00 2,120.00 97852 02117/2005 000339 WEST PUBLISHING CORP Jan City Hall Judicial Updates 243.54 243.54 97853 02117/2005 002109 WHITE CAP INPUSTRIES INC Mise supplies: PW Maint Piv 784.91 784.91 97854 02117/2005 004829 WILSON GROUP LLC, THE Feb State lobbyist svcs for City issues 3,500.00 3,500.00 97855 02117/2005 008530 WITMER ASSOCIATES INC Fire Explorer prgm Protective Gear 460.95 460.95 97856 02117/2005 000348 ZIGLER. GAIL Reimb:Team Pace Valentine Supplies 252.22 252.22 97857 02117/2005 003776 ZOLL MEPICAL CORPORATION paramedic equipmentltools 338.32 338.32 Grand total for UNION BANK OF CALIFORNIA: 334,728.73 Page9 apChkLst 02124/2005 11 :54:53AM 123 chacko In Ihls report. Final Chock List CITY OF TEMECUUI Pogo: 9 Total 001 337,390,64 165 7,611.39 190 67,633.00 192 88.19 193 4,793.81 194 676.71 210 67,036.05 280 1,470.39 300 751.83 320 36,701.65 330 7,279.71 340 3,847.07 Total 535.280.44 Grand Total All Checks: 535,280.44 Page9 '-'. apChkLst 0212412005 11:54:53AM Check # Date Bank: union UNION BANK OF CALIFORNIA Vendor -- 459 0212412005 460 0212412005 000444 iNSTATAX (EDD) 000283 INSTATAX (IRS) 461 0212412005 001065 NATIONWIDE RETiREMENT 462 0212412005 000246 ~§f!SLEMPL9YEES' 463 0212412005 000389 U S- G M WE¡;T- (()~~)'._.- 464 0212412005 000246 ~§f!¡; LEM!'L9YEES' 465 0212412005 000246 PERS (EMPLOYEES' _nn_.- 97858 0212412005 004594 2 HOT ACTIVEWEAR 97859 0212412005 97860 0212412005 97861 0212412005 97862 0212412005 97863 0212412005 97864 02124/2005 97865 02124/2005 97866 02124/2005 008239 4 PAWS TRAINING Final Check List CITY OF TEMECULA Description Amount Paid Page: 1 Check Total State Disability Ins Payment 16,451.22 16,451.22 Federal Income Taxes Payment 64,159.70 64,159.70 17.559.95 91,059.76 2,339.66 12.696.32 12,531.51 3,124.27 100.00 100.00 329.00 86.20 1,154.01 200.00 1,663.20 10,804.87 Nationwide Retirement Payment 17,559.95 PERS ER Paid Member Gontr Payment 91,059.76 OBRA . Project Retirement Payment 2.339.66 PEAS Notice of Adjustment 12,696.32 PEAS Notice of Adjustment 12,531.51 Wntr/Sprg Softball Awards:Various Wntr/Sprg Softball Awrds:Gildan Softball Awrds:RancoiBamey/CNC WntrlSprg Softball Awards:Warmington 1,604.31 825.31 446.82 247.83 Refund: Security PepsI: CRC 100.00 001985 A E P (ASSOC OF ENVIRO PROF) Membership: David Hogan 5105.4106 000747 AMERICAN PLANNING 008279 AMERICOMP INFOSYSTEMS INC 004316 AN WIL BAG COMPANY 004169 ANAHEIM ORANGE GOUNTY 000101 APPLE ONE INC 008314 AOUATIC DESIGN GROUP 100.00 Membership: John DeGange 106351 329.00 HP 5oanjet : Info System 86.20 Hot Mix Asphalt for PIN Mntc Hot Mix Asphalt for PIN Mntc 769.34 384.67 TD-655 Leisure Trvl Summ~:6/11-12 200.00 Temp help PPE 215 Kasparian Temp help PPE 215 Buchanan Temp help PPE 215 Plascencia 648.00 540.00 475.20 Design consultant: TES pool TES pooi design consultant reimb. 10.625.00 179.87 Page~ apChkLst 02/24/2005 11:54:53AM Check # Date Bank: union UNION BANK OF CALIFORNIA Vendor -- 97867 02/24/2005 97868 02/24/2005 97869 02/24/2005 97870 02/24/2005 97871 02/24/2005 97872 02/24/2005 97873 02/24/2005 97874 02/24/2005 97875 02/24/2005 97876 02/24/2005 97877 02/24/2005 Final Check List CITY OF TEMECULA (Continued) Description 008062 ARROW STAFF RESOURCES, INC Temp help prE 2/06 Grove/Heer Temp help prE 1/30 Grove/Hear Temp help prE 2/13 Grove/Heer 007541 AZHAND. AZIM & SHAKERA 002713 BALLOONS GAlORE 002541 BECKER CONSTRUCTION SRVS 004778 BERRYMAN & HENIGAR INC 007243 BROOKSTONE 008574 BROWN, LORIANNE 008578 BUNTEN. SHERRY 003138 CAL MAT 004971 CANON FINANCIAL SERVICES, 008331 CAPEL. SANDRA Refund:Grading Depst:31097 Jedediah Balloons for 1/20 Concert Faire Share Balloons for special events Heavy rains repairs: Calle Chompas Heavy rains repairs: Walcot Rd Heavy rains repairs: Calle Chompos Heavy rains repairs:Calie Chompos Heavy rains repairs: Rnbw Cyn Rd. Heavy rains repairs:Del Rey/Calle Pina Heavy rains repairs: YnezlVallejo Heavy rains repairs:Deportola/J.Smith Dec-Jan RC. Widening Design Svcs Service Award Gifts for Employees Service Award Gifts for Employees Service Award Gift for Employee Service Award Gift for Employee Service Award Gift for Employee Refund: Security Depst:CRC 12/15/04 Refund: Hatha Yoga. Friday Hot Mix Asphalt for PIN Mntc Hot Mix Asphalt for PW Mntc Hot Mix Asphalt for PW Mntc Hot Mix Asphalt for PW Mntc Hot Mix Asphalt for PIN Mntc Hot Mix Asphalt for PW Mntc Hot Mix Asphalt for PW Mntc Hot Mix Aspha~ for PW Mntc Mar lease pmt for City Copiers Mar lease pmt for Stn 73/CRC Copiers Mar lease pmt for Fire Stn 12 Refund: Tennis - Beg Adu~ Page: 2 Amount Paid Check Total 3.158.05 2.848.78 2.801.98 8,808.81 995.00 995.00 201.49 96.97 298.46 3.805.70 2.801.97 2.144.00 1,940.05 1.749.85 1.560.62 1.463.20 1,463.20 16,928.59 5.128.44 5,128.44 477.51 175.13 114.42 58.38 53.88 879.32 100.00 100.00 55.00 55.00 370.79 108.81 107.40 72.20 71.49 71.49 57.97 54.42 914.57 6.930.78 328.63 69.96 7,329.37 55.00 55.00 Page:2 /\ apChkLst 02/24/2005 11:54:53AM (Continued) Check # Date Bank: union UNION BANK OF CALIFORNIA Vendor -- 97878 02/24/2005 97879 02/24/2005 97880 02/24/2005 97881 02/24/2005 97882 02/24/2005 97883 02/24/2005 97884 02/24/2005 97885 02/24/2005 97886 02/24/2005 97887 02/24/2005 97888 02/24/2005 97889 02/24/2005 97890 02/24/2005 97891 02/24/2005 97892 02/24/2005 97893 02/24/2005 97894 02/24/2005 97895 02/24/2005 002358 CERTIFIED FOLDER DISPLAY 000137 CHEVRON USA INC 005417 CINTAS FIRST AID & SAFETY 008589 COMBS, WALTER. MD Final Check List CITY OF TEMECULA Page: 3 Description Check Total Amount Paid Econ Devel brochure distnbution svc 19.000.00 19,000.00 City vehicles fuel expense:Police City vehicles fuel expense:CM/Police 362.45 154.49 516.94 First aid supplies: CRC 58.42 58.42 Refund:Depst Ovrpmt: apn 921-020-050 20.000.00 20,000.00 004405 COMMUNITY HEALTH CHARITIES Community Heanh Charnies Payment 008579 DEVENEY, TIFFANY 003945 PiAMOND ENVIRONMENTAL 004192 DOWNS COMMERCIAL FUELING 008532 DREAMSHAPERS 002981 DYNA MED 004799 E C S IMAGING INC 002390 EASTERN MUNICIPAL WATER 002438 ENGEN CORPORATION 000164 ESGIL CORPORATION 000165 FEDERAL EXPRESS INC 000166 FIRST AMERICAN TITLE 000166 FIRST AMERICAN TITLE 002982 FRANCHISE TAX BOARD 147.00 147.00 Refund: Mommy & Baby Yoga 28.75 28.75 Portable restroom:Bttrtld Stage Prk Portable restroom: C.Museum 682.48 114.95 -625.00 172.43 Credn:Stolen Unit fee not part of Fuel for city vehicles: TCSP Fuel for city vehicles: PW Mntc 1,003.85 791.82 1,795.67 Entertainment:2/18 Father/Daughter Nght Entertainment:2I19 Father/Daughter Nght 300.00 300.00 600.00 Rescue Backboard/Oxygen system 525.39 525.39 Lasertiche yearly license agnnnt LaserFiche Version upgrade 14.251.38 1.616.25 15,867.63 95366-02 Diego Dr Ldscp 14.17 14.17 Dee compaction test:Winchester Rd 1,095.00 1,095.00 Jan Bldg & Safety plan ck svcs 24.939.94 24,939.94 Express mail services 234.33 234.33 28 lot book reports:Peehanga Prkwy 3.500.00 3,500.00 Lot Book Reprt: O'Betz Lot Book Reprt: Geyer 75.00 75.00 150.00 Support Payment Case # 452379267 75.00 75.00 Page3 \.\ apChkLst 02124/2005 11:54:53AM Bank: union UNION BANK OF CALIFORNIA Check # Date Vendor -- 97896 02124/2005 007866 G C S SUPPLIES INC 97897 02124/2005 000177 GLENNIES OFFICE PRODUCTS 97898 02124/2005 97899 02124/2005 97900 02124/2005 97901 02124/2005 97902 02124/2005 97903 02124/2005 97904 02124/2005 97905 02124/2005 97906 02124/2005 97907 02124/2005 97908 02124/2005 97909 02124/2005 97910 02124/2005 97911 02124/2005 008361 GRAPE STOMPERS sa DANCE 005056 GUTIERREZ, BETH 008577 GUZMAN, BALBINA 000520 H D L COREN & CONE INC 004811 HEWLETT PACKARD 004525 HUMANSCALE CORPORATION 000194 I C M A RETIREMENT-PLAN 003857 IDEA ART INC Final Check List CITY OF TEMECULA (Continued) Description Toner Supplies for CITy's Printers Toner Supplies for CITy's Printers Office Supplies: TCSD Office Supplies: PW Admin Office Supplies: City Mgr/CounciVEcon Office Supplies: Info System Office Supplies: Bldg & Safely Office Supplies: CRC Office Supplies: Human Resource TCSD instruclor eamings Reimb:Refrshmnts:lnterview panel Refund: Security Depst: TCC Jan.Mar Property tax consuning srves HP Deskt°ps,Notebooks,Printers:Police Flat Panel Monitoc Police Dept 19' Flat Screen Mon.ocPoiice Dept Ergonomic desk supplies: CIP I C M A Retirement Trust 457 Payment invitation Paper:Volunteer/4th of July 004862 INTL PAVEMENT SOLUTIONS INC Rei retention:Citywide concrete repairs 008576 IRVING, CHRISTOPHER 001186 IRWIN, JOHN 004884 J & W REDWOOD LUMBER CO 008549 JACRAN VIDEO 008516 JAMIN ENTERTAINMENT Refund: CPR/First Aid Combo TCSD instructor earnings Old Twn misc. mntc supplies DVD of Veteran Memorial Dedication 5 in 1 jump:Harveston Prk Opening Page: 4 Amount Paid Check Total 852.13 158.72 1,010.85 667.68 593.95 232.35 182.70 62.39 56.62 34.85 1,830.54 325.50 325.50 116.73 116.73 400.00 400.00 3.600.00 3.600.00 10,735.26 2,698.51 498.26 13,932.03 733.16 733.16 8,683.74 8,683.74 282.05 282.05 16,736.00 16.736.00 55.00 55.00 155.40 155.40 221.45 221.45 646.50 646.50 275.00 275.00 Page:4 apChkLst 02124/2005 11 :54:53AM (Continued) Final Check List CITY OF TEMECULA Page: 5 Check # Date Bank: union UNION BANK OF CALIFORNIA Check Total 97917 02124/2005 008575 LOOKOUT MOUNTAIN --- ---- 97918 02124/2005 000394 MAINTENANCE -..---...--..--..-- 97919 02124/2005 004068 MANALILI. AILEEN -- 97912 02124/2005 97913 02124/2005 97914 02124/2005 97915 02124/2005 97916 02124/2005 97920 02124/2005 97921 02124/2005 97922 02124/2005 97923 02124/2005 97924 02124/2005 97925 02124/2005 97926 02124/2005 97927 02124/2005 97928 02124/2005 Vendor Description Amount Paid 004908 JIFFY LUBE 1878 City Vehicle Repair/Maint Svcs:B&S City Vehicle Repair/Maint Svcs:B&S 93.62 60.00 33.62 008519 KIR TEMECULA, LP Winchester Rd acquisition settlement 11,057.00 11.057.00 008087 L&MTIRECOMPANY Settlement agrmnt case no. RIC 401227 3,327.00 3,327.00 008591 LARDNER. CYNTHIA Refund: Special Evenls Insurance 147.06 147.06 004135 LOGIC COMPUTER PRODUCTS Maxwell SDL T Back Up Tapes 1.346.87 1.346.87 Refund:Grading Depst:40545 Calle Toroida 995.00 995.00 Concrete Fundamentals:3I28105 80.00 80.00 TCSD Instructor Earnings TCSD Instructor Earnings TCSD Instructor Earnings TCSD Inslructor Earnings TCSD Instructor Earnings 414.75 362.25 180.25 169.75 56.00 1.183.00 001967 MANPOWER TEMPORARY temp help wle 02106 Hoof/Dankworth 1,162.40 1,162.40 001256 MARRIOTT HOTEL HtI:CPO Training:2I28-3I1:B.wedeking 120.01 120.01 001384 MINUTEMAN PRESS 2000 'electrical' labels for B&S Pept business cards: Sß/BM/AO/JS business cards: H. BalesiD. Caravelli 321.09 173.48 86.74 581.31 005887 MOFFATT & NiCHOL ENGINEERS 11/28-12125 Prof Svcs: F.V. Pkwyll-15 35.455.00 35.455.00 005261 MONTEFORTE, REBECCA Refund: CPR #3206.102 35.00 35.00 002257 MOST DEPENDABLE FOUNTAINS drinking lountain parts forvar park 250.00 2SO.00 006320 MUHS NIGHTHAWKS BAND Refund: Security Deposit TCC 150.00 lSO.OO 008454 MURRIETAVALLEYRVSRVCLLC instalihotwaterheaterlorStn84 150.00 150.00 002925 NAPA AUTO PARTS Paramedic vehicle mainl supplies 22.03 22.03 Pages, " , \. apChkLst 0212412005 11:54:53AM Check # Date Bank: union UNION BANK OF CALIFORNIA Vendor -- 97929 02/24/2005 97930 02/24/2005 97931 02/24/2005 97932 02/24/2005 97933 02/24/2005 97934 02/24/2005 97935 02/24/2005 97935 02/24/2005 97937 02/24/2005 97938 02/24/2005 97939 02/24/2005 97940 02/24/2005 97941 02/24/2005 97942 02/24/2005 97943 02/24/2005 97944 02/24/2005 97945 02/24/2005 001171 ORIENTAL TRADING COMPANY 001958 PERS LONG TERM CARE 003155 PRICE CHOPPER INC 007852 QUINLAN PUBLISHING GROUP 004029 R J M DESIGN GROUP INC Final Check List CITY OF TEMECULA (Continued) Description Volunteer Reco9nition Supplies PERS Long Tenn Care Payment wristbandsltickets for C. Museum GrantslCfiies & Towns subsc:Finance Dee Dsgn Svcs: Sports Complex 000262 RANCHO CALIF WATER PI STRICT VanousWaterMeters Feb 01.23.01075-1 Crowne Hill Feb 01-04'10033'2 Marg Rd Feb 01-24-02988.2 R C. Rd 004483 RECREONICS INC 003591 RENES COMMERCIAL 008587 RICH, DARLENE Feb 01-02-98000-0 Fire Stn 84 2 & 6 Ft L.eguard Stands sales tax City RO.W's trash clean-up/weed abate Refund: Excursions-Getty Center 000411 RiVERSIDE CO FLOOD CONTROL Encroachment pennfi: Multi Traii Sys 000406 RIVERSIDE CO SHERIFFS DEPT 008581 ROOFING SERVICES INT'L INC 003001 ROSS FENCE INC. 008583 ROTUER, JODY 002226 RUSSO, MARY ANNE 008586 RUSSO. TAMARA 008515 SAM DE FAZIO'S GOODTIME Bicycle Patrol:3I7-10/05:MG/JNlRD Refund: S M I Payable Res Imp Prgm: Jennings, John & Faye Refund: Field RentaVLighfing TCSD Instructor Earnings Refund: Mommy & Baby Yoga Entertainment:SC Swing Sensafion Dance Page: 6 Amount Paid Check Total 259.05 259.05 288.55 288.55 255.08 255.08 187.00 187.00 4,371.61 4.371.61 3.528.20 80.19 46.97 43.94 12.33 3.711.63 3,935.90 -263.50 3,672.40 5,500.00 5,500.00 25.00 25.00 750.00 750.00 480.00 480.00 25.86 25.86 3,719.00 3,719.00 42.00 42.00 630.00 630.00 28.75 28.75 400.00 400.00 Pageß apChkLst Final Check List Page: 7 02124/2005 11:54:53AM CITY OF TEMECULA Bank: union UNION BANK OF CALIFORNIA (Continued) Check # Date Vendor Description Amount Paid Check Total -- 97946 02/24/2005 005227 SAN DIEGO COUNTY OF Support Payment case # DF099118 25.00 25.00 97947 02124/2005 001500 SAN DIEGO REGIONAL TRAIN Assertive Communication:I/26: S.Harvey 135.00 135.00 97948 02124/2005 006815 SAN DIEGO. COUNTY OF Support Payment Account # 581095025 12.50 12.50 97949 02124/2005 008585 SANCHEZ, SUZANNE Refund: CPR/First Aid Combo 25.00 25.00 97950 02/24/2005 008588 SCRIPPS, BLAKE H.. II Refund: Depos.: PM27987 Parcel 2 995.00 995.00 97951 02124/2005 004609 SHREDFORCE INC Feb doc shreddin9 svcs: Rcrds Mgmt 110.00 Feb doc shredding svcs: P.D. O.T. Stn 24.00 Feb doc shredding svcs: CRG 22.50 156.50 97952 02/24/2005 000537 SO CALIF EDISON Jon 2-19.999-9442 various mtrs 1,426.92 Jon 2-24-151-6582 various mtrs 182.57 Feb 2.24.628.8963 Btrtld Stage 28.39 1,637.88 97953 02124/2005 008590 SO CALIF REBELS Refund: Field RentaVLighting 56.00 56.00 97954 02/24/2005 000519 SOUTH COUNTY PEST CONTROL pest control svos: T. Museum 42.00 pest control svos: Maint Fac 40.00 pest control svcs: Wedding Ghpl 32.00 pest control svos: P.D. Caboose 29.00 pest control svos: MPSC 29.00 172.00 97955 02/24/2005 000293 STADIUM PIZZA refreshments:Team Pace 2/10/05 71.21 71.21 97956 02/24/2005 008580 STAUS, GERALDW Refund: Eng DepositTR3883 iot 495 995.00 995.00 97957 02/24/2005 008315 TACO BELL CORPORATION Settlement Agreement Pmt 8,099.00 8,099.00 97958 02/24/2005 000305 TARGET STORE Office Supplies for PW Dept 361.94 361.94 97959 02/24/2005 006465 TEMECULA AUTO REPAIR Paramedic vehicle mainVrepalr svcs 1,322.26 1,322.26 97960 02/24/2005 008582 TEMECULA TIDES Refund: field rentaVlights 56.00 56.00 97961 02/24/2005 008584 TEMECULA TITANS Refund: Field RentaVLighting 42.00 Refund: Field RentaVLighting 35.00 77.00 Page:7 apChkLst 02/24/2005 11:54:53AM Bank: union UNION BANK OF CALIFORNIA Check # Date Vendor -- 97962 02/24/2005 000307 TEMECULA TROPHY COMPANY 97963 02/24/2005 003862 THYSSENKRUPP -. -. - - - -- 97964 02/24/2005 000668 TIMMY D PRODUCTIONS INC 97965 02/24/2005 97966 02/24/2005 97967 02/24/2005 97968 02/24/2005 97969 02/24/2005 97970 02/24/2005 97971 02/24/2005 97972 02/24/2005 97973 02/24/2005 005937 TOMCZAK. MARIA T. 006192 TRISTAFF GROUP 007118 US TELPACIFIC CORPORATION 000325 UNITED WAY 004261 VERIZON Final Check List CITY OF TEMECULA (Continued) Description Amount Paid Check Total namebages: D. MathewslJ. Telesio name plate: M. Edwards 18.86 8.08 hydraulic load test on T.Museum elevator 900-00 Page: 8 26.94 900.00 1,900.00 126.00 834.60 539.75 194.50 894.61 1.704.71 18,382.81 1,015.20 485.95 535,280.44 DJ Svcs: Japanese Garden Dedication DJ svos:teen valentines dance 2/15/05 Holiday Tree Lighting Ceremony - DJ/MC svcs: F/D Date Night 2/18/05 DJIMC Svos: F/D Date Night 2/19/05 sound tech for concert share 1/20/05 675.00 350.00 250.00 250.00 250.00 125.00 TCSD Instructor Earnings 126.00 temp help w/e 02/06 Long 834.60 Feb Internet IP Addresses Block 539.75 United Way Charnies Payment 194.50 Feb xxx-0074 general usage Feb xxx.0073 general usage Feb xxx-5275 Tem. P.D. DSL Feb xxx.1473 p.o. O.T. Stn Feb xxx.3564 ala"" Feb xxx.8573 general usage Feb xxx-5473 Moraga Rd 255.44 235.61 210.05 77.01 57.02 30.97 28.51 004848 VERIZON SELECT SERVICES INC Feb long distance phone svcs 005706 WESTERN PACIFIC SIGNAL LLC 000621 WESTERN RIVERSIDE COUNCIL 003776 ZOLL MEDICAL CORPORATiON 1,704.71 equip for Citywide traf sgnl 18.382.81 Add'i Jan '05 TUMF Fees 1.015.20 Paramedic equipmenVsupplies 485.95 Grand total for UNION BANK OF CALIFORNIA: pages, - \ .r) ITEM 4 APPROVAL ~ CITY ATTORNEY DIRECTOR OF FIN~ CITY MANAGER CITY OF TEMECULA AGENDA REPORT TO: City Manager/City Council FROM: Genie Roberts, Director of Finance DATE: March 22, 2005 SUBJECT: City Treasurer's Report as of January 31 , 2005 PREPARED BY: Karin Grance, Revenue Manager/ Shannon Domenigoni, Accountan~ That the City Council receive and file the City Treasurer's Report as of RECOMMENDATION: January 31, 2005. DISCUSSION: Government Code Sections 53646 and 41004 require reports to the City Council regarding the City's investment portfolio, receipts, and disbursements respectively. Attached is the City Treasurer's Report that provides this information. The City's investment portfolio is in compliance with Government Code Sections 53601 and 53635 as of January 31 , 2005. FISCAL IMPACT: None Attachments: City Treasurer's Report as of January 31, 2005 CITY OF TEMECULA CASH AND INVESTMENT REPORT JANUARY 2005 001 100 101 120 150 160 165 170 190 192 193 194 195 196 210 261 271 273 274 275 276 280 300 310 320 330 340 380 390 460 470 473 474 475 476 GENERAL FUND STATE GAS TAX FUND STATE TRANSPORTATION FUND DEVELOPMENT IMP ACT FUND AB 2766 FUND AB 3229 COPS RDA DEV LOW/MOD 20% SET ASIDE MEASURE A FUND TEMECULA COMMUNITY SERVICES DISTRICT TCSD SERVICE LEVEL "B" STREET UGHTS TCSD SERVICE LEVEL"C" LANDSCAPE/SLOPE TCSD SERVICE LEVEL "D" REFUSEIRECYCLING TCSD SERVICE LEVEL "R" STREETIROAD MAINT TCSD SERVICE LEVEL "L" LAKE PARK MAINT. CAPITAL IMPROVEMENT PROJECT FUND CFD 88-12 ADMIN EXPENSE FUND CFD 01-2 HARVESTON IMPROVEMENT FUND CFD 03-1 CROWNE HILL IMPROVEMENT FUND AD 03-4 JOHN WARNER IMPROVEMENT FUND CFD 03-3 WOLF CREEK IMPROVEMENT FUND CFD 03-6 HARVESTON 2 IMPROVEMENT FUND REDEVELOPMENT AGENCY - CIP PROJECT INSURANCE FUND VEHICLES FUND INFORMATION SYSTEMS SUPPORT SERVICES FACILITIES RDA 2002 TABS DEBT SERVICE TCSD 2001 COP'S DEBT SERVICE CFD 88-12 DEBT SERVICE FUND CFD 01-2 HARVESTON DEBT SERVICE FUND CFD 03-1 CROWNE HILL DEBT SERVICE FUND AD 03-4 JOHN WARNER ROAD DEBT SERVICE CFD 03-3 WOLF CREEK DEBT SERVICE FUND CFD 03-6 HARVESTON 2 DEBT SERVICE FUND Fund Total 15,725,096.76 1,171.38 1,389.02 13,304,762.45 188,610.60 320.44 9,024,049.41 5,384,500.28 1,311,868.60 139,662.78 370,393.44 60,651.88 30,218.82 206,329.97 26,194,889.71 8,025.12 3,574,877.87 3,228,922.92 85,109.36 21,231,363.83 3,840,022.88 4,480,493.29 1,510,134.27 205,556.77 813,092.21 222,148.85 137,269.37 2,879,493.94 132,915.92 3,477,001.79 2,083,330.20 1,364,360.81 179,817.70 3,732,896.28 626,832.50 GRAND TOTAL 125,757,581.42 Cash Adivity for the Month of January, Co'" and Investment, "' nf Jannary I. 2005 Ca"'Reccipts Ca'" Di,bu"",nent, Ca'" and Inve&llient, ",of January 31. 2005 Cash and Investments Portfolio, Type of Inv",!ment General Checking Flex Benefit Demand Depo~ts Checking Account - Parking Citation, Local Agency Investment Fund Petty Ca'" Federat Agency- Callable Federal Agency- Canable Federal Agency- Canable Federal Agency- Callable Federal Agency- Canable Federal Agency- Callable Federal Agency- Callable Federat Agency- Callable Federal Agency- Canable Federal Agency- Callable Federal Agency- Canable Federal Agency- Canable Bond Fund - CFD 88-12 (Money Maàet Account) Delinquency Maintenance Account - CFD 88-12 (Investment Agreement) Delinquency Maintenance Account - CFD 88-12 (Money Maàet Account) Reserve Fund - CFD 88-12 (Inmtrnent Agreement) ReserveFund-CFD 88-t2 (Money Market Account) Special Tax Fund - CFD 01-2 (Money Market Acconnt) Admin Expenre Fund - CFD 01-2 (Money Market Acconnt) Variable Bond Fund - CFD 01-2 (Money Maàet Account) Inte=tDifferentialFund-CFD 01-2 (Money Market Account) lmpmvernent Fund - CFD 01.2 (Money Market Account) Special Tax Fund - CFD 03-1 (Money Market Account) Capital Int"""t Fund - CFD 03-1 (Money Market Acconnt) R",erve Fund - CFD 03-1 (Investment Agreement) City Impmvement Fund - CFD 03-1 (Money Market Account) City ImpmvernentFund - CFD 03-1 (Local Agency Inve.runent Fund) Cal Tran, ImpmvernentFund - CFD 03-1 (Money Market Account) Ca1 Tran, ImpmvernentFund - CFD 03-1 (Local Agency Inv",!ment Fund) Acquisition Account Fund - CFD 03-1 (Money Market Account) City of Temeeula City Treasurer's Report A5 of January 31, 2005 In<titution Union Bank Union Bank Union Bank State Treasurcr-LAIF City Hall Federal Home Loan Bank Federut Home Loan Bank Federal Home Loan Bank - BDS Federal Home Loan Bank - BDS Federal Horne Loan Bank Federal Home Loan Bank - BDS Federal Home Loan Bank - BDS Federal Home Loan Bank - BDS Federal Home Loan Bank - BDS Federal Home Loan Bank. BDS Federal Home Loan Bank Federut Home Loan Mortgage Co u.S. Bank (Fin;¡ Am Treasury) CDCIIXIS Funding Cmp U.s. Bank (Fin;¡ Am Treasury) CDCIIXIS Funding Corp u.s. Bank (Fin;¡ Am Treasury) U.S. Bank (Fin;¡ Am. Treasury) U.S. Bank (Fin;¡ Am Treasury) u.s. Bank (Fin;¡ Am Treasury) U.s. Bank (Fin;¡ Am Treasury) u.S. Bank (Fin;¡ Am Trea,"ry) u.S. Bank (!Tn"t Am Treasury) U.S. Bank (Fi"t Am Treasury) Aig Match Fed Corp Ref U.s. Bank (Fin;¡ Am Treasury) State Treasurcr-LAIF u.S. Bank (Fin;( Am Trea,"ry) State Treasurer-LAIF u.S. Bank (First Am Treasury) Maturity/ Purchase Tennination Market ~ Date Value Yield nta nta nta 2.264 % nta 1.885 % 2.500 % 3.000 % 3.000 % 3.000 % 3.070 % 3.100 % 3.125 % 3.150 % 3.520 % 2.250 % 2.000 % 1.410 % 5.430 % 1.410 % 5.430 % 1.420 % 1.410 % 1.410 % 1.410 % 1.410 % 1.410 % 1.410 % 1.420 % 4.830 % 1.410 % 2.264 % 1.410 % 2.264 % 1.410 % Page 1 6/26/2003 7/16/2003 4n/20O4 4122/2004 3/29/2004 4/15/2004 4/8/2004 4/16/2004 4/14/2004 4/30/2004 6/26/2003 6/6/2003 1/23/2006 8/14/2006 1n12008 1/2212008 12/2812007 1/1512008 1/812008 1/1612008 1/1412008 113012008 712412006 613012006 9/1/2017 9/112017 987.190 1.974.380 2.872.344 1.960.620 3.923.760 1.964,380 2.999.492 983.750 984.690 1.986.880 984.060 981.670 124.643.659 14.t10.967 (12.997.045) 125,757.581 Par/Book Balance @01131/05 519.622 (1) 11.582 (1) 7.156 56.595.533 (2) 1.500 987.500 1.975.620 2.852.894 1.951.260 3.907.520 t.956.880 2.988.054 980.000 980.940 1.983.760 983.750 979.800 56.374 500.000 536.768 1.531.469 662.835 723.616 7.586 132.025 3,558.808 412.05t 32 863.900 170.998 t.242.008 508.910 5.972 1.335 Acquisition Aocount Fund - CFD 03-1 (Local Agency InvesUnent Fund) Special Tax Fund - CFD 03-03 (Money Market Aocount) Bond Fund - CFD 03-3 (Money Market Aocount) Capitat Interest Fund - CFD 03-3 (Money Market Aocount) Capital Interest Fund - CFD 03-3 (Local Agency Investment Fund) Rese;ve Fund - CFD 03-3 (Investment Agreement) City Improvement Fund - CFD 03-3 (Money Market Aocount) City Improven,ent Fund. CFD 03-3 (Local Agency Investment Fund) EMWD Improvement Fund - CFD 03-3 (Money Market Account) EMWD Improvement Fund - CFD 03-3 (Locat Agency Investment Fund) Acqui~tion Account Fund - CFD 03-3 (Money Market Account) Acqui~tion Account Fund - CFD 03-3 (Local Agency Investment Fund) Capital Interest Fund - CFD 03-06 (Money Market Account) Reserve Fund - CFD 03-06 (Money Market Aocount) City Improvement Fund - CFD 03-06 (Money Market Aocount) Redemption Fund - AD 03-04 (Money Market Account) Admin Expen" Fund - AD 03-4 (Money Market Aocount) Reserve Fund - AD 03-04 (Money Market Account) Interest Aocount - RDA TABs (Money Market Account) Reserve Aocount - RDA TABs (Surety Bond) Froject Aocount - RDA TABs (Money M"ket Aocoun!) Project Account-RDA TABs (Local Agency Investment Fund) Installment Payment Fund - TCSD COPs (Money Ma.xet Aocount) Project Fund - TCSD COPs (Money Market Aocount) Project Fund - TCSD COPs (Local Agency Investment Fund) City 01 Temecnla City Treasurer's Report As 01 January 31, 2005 State Treasurer-LAIF 2.264 % US. Bank (First Am. Treasury) 1.420 % US. Bank (First Am. Treasury) 1.410 % US. Bank (First Am. Treasury) 1.410 % State Treasurer-LAIF 2.264 % CDcnXIS Funding Corp 3.000 % US. Bank (First Am. Treasury) 1.410 % State Treasurer-LAIF 2.264 % US. Bank (First Am. Treasury) 1.410 % State Treasurer-LAIF 2.264 % US. Bank (First Am. Treasury) 1.410 % State Treasurer-LAIF 2.264 % US. Bank (First Am. Treasury) 1.410 % US. Bank (Rrst Am. Treasury) 1.410 % U.S. Bank (First Am. Treasury) t.410 % US. Bank (First Am. Treasury) 1.410 % US. Bank (First Am. Treasury) 1.410 % U.S. Bank (First Am. Treasury) 1.410 % US. Bank (First Am. Treasury) 1.410 % MBIA Surety Bond Ii/a US. Bank (First Am Treasury) 1.410 % State Treasurer-LAIF 2.264 % U.S. Bank (First Am. Treasury) 1.410 % US. Bank (First Am Treasury) 1.410 % State Treasurer-LAIF 2.264 % 8131/2034 (I)-This amount is net of outstanding checks. (2)-AtJanuary 3t. 2005 total market value (including accrued interest) fortl..Loeal Agency Investment Fund (LAlF) was $56.692.667,452. The City's proportianate share of that "Iueis $56,479.542. An investments are liquid and currently availabk The City ofTemecu1a's portfolio is in ,"mplian" with the investment policy. Adequate funds will be available to meet budgeted and actuat expenditures of the City for the next ~x months. Paoe2 1.299.699 1.439.205 It.614 6.943 12 2.171.120 874 7,419.630 2.966 3.675.866 9.997 10.043.101 245.942 339.161 3.840.023 49.790 15.289 tOO.377 690.533 332.331 1,492.452 265 876 1.991.447 125.757.581 ITEM 5 APPRO VA CITY ATTORNEY DIRECTOR OF FINANCE CITY MANAGER CITY OF TEMECULA AGENDA REPORT TO: FROM: DATE: City Manager/City Council Jim O'Grady, Assistant City Mana~ March 8, 2005 -=-- U SUBJECT: Approve Temecula On Stage Event Sponsorship Request PREPARED BY: Gloria Wolnick, Marketing Coordinator RECOMMENDATION: 1) That the City Council approve the event sponsorship agreement for actual city-support costs in the amount up to $5,425 for Temecula On Stage and authorize the Mayor to execute the following agreement. BACKGROUND: Staff has received sponsorship requests for the Temecula On Stage event. The City of Temecula has preyiously sponsored this eyent. Since the event will be held in September it is now appropriate to bring it forward for Council consideration so that marketing and planning can proceed. The City of Temecula hosts a wide array of special eyents year-round all adding to its rich quality of life. Residents and visitors look forward to attending these popular events each year and the eyents help make Temecula the unique community that it is. The Temecula On Stage increases tourism revenue for the City's restaurants, hotels, shopping centers and wineries. Due to the fact that this special eyent promotes tourism in Temecula, the City support services would come from the General Fund's budget. There will be no commissions, consultant fees and/or salaries paid to any party from the City of Temecula's sponsorship. Temecula On Staae Staff has received a request from the Theatre Foundation to provide city support costs in the amount up to $5,425 for the 3rd Annual Temecula On Stage event. The event will be held on Saturday, September 3, 2005, from 6:00 p.m. - 11 :00 p.m. on Main Street in Old Town Temecula. The area's top chefs and wine makers will be showcased along with a variety of performance arts including local musicians, vocalists, actors and dancers. The eyent is expected to draw 500+ guests. The Theater Foundation has also requested use of the Mercantile Building for small performances or tours, if available. At this point, the availability is very uncertain, IISan31city managerlWolnickglAgendareportslTemecula On Stage 2005.doc 1 especially given the recent rains. If the Mercantile Building construction is complete, we recommend making available at no cost for this event. However, given the uncertainty of the construction schedule, the Theater Foundation should not count on its being available. Marketing and publicity for the proposed 2005 event will include local magazines and newspapers, posters, flyers, website and radio where sponsorships and Public Seryice Announcements (PSA) airings can be obtained, and cable. The event will be promoted through the use of invitations sent to the Theatre Foundation's database. The Cars 4 Stars promotion at Paradise Chevrolet/Cadillac culminates with Temecula On Stage Public Service Announcements. This event will serve as a fund raiser by bringing the Theatre Foundation, a non-profit organization, closer to its goal of raising one million dollars for the Community Theater in Old Town. Currently, the Foundation has raised more than $800,000 toward their $7.5 million theater building. The 2004 Temecula On Stage event had approximately 400 guests in attendance and showed a net profit of $18,752. Participation included ten local wineries and specialty food items were prepared and served by chefs from five local restaurants. The event showcased the following performers: Jack Mack and the Heart Attack, The Superfreaks, Sherry Williams with Joelle James, Aunt Kizzy'z Boyz, Musicians Workshop and Fine Arts Network. Street performers, mimes, and instrumental soloists were also included in the entertainment. Marketing and publicity for the 2004 event included event flyers and poster, Chamber of Commerce mailing, save-the-date postcard, Cars 4 Stars flyer, Cars 4 Stars bank stutter, and newsletter. Advertising consisted of: The Press-Enterprise, Neighbors Newspaper, Entertainment Roundup, Valley Business Journal, Valley Living Magazine, KMYT, KGB, KATY and on the Theatre Foundation website. In addition, during the week prior to the event, KSPA - Ontario had ticket giveaways to promote the event. FISCAL IMPACT: The city-support costs of $5,425 for Temecula On Stage will be included in the FY 2005-06 Operating Budget of the various support departments. ATTACHMENT (S): I. Temecula On Staae Attachment A - Sponsorship Benefits Attachment B - Estimated City Support Services and Costs Attachment C - 2005 Event & Media Promotions Attachment D - 2005 Budget Attachment E - 2004 Temecula On Stage Recap Attachment F - Sponsorship Agreement \\San3\city manager\WolnickglAgendareports\Temecula On Stage 200S.doc 2 ATTACHMENT A SPONSORSHIP BENEFITS I. TEMECULA ON STAGE Attachment I A Sponsorship Benefits City logo on all collateral marketing pieces City logo on print advertising City name mentioned as sponsor in radio advertising City logo in event program Link to City web site from Theatre Foundation website and Temecula On Stage website 10 tickets to Temecula On Stage IISan31city managerlWolnickglAgendareportslTemecula On Stage 2005.doc 3 Attachment I B Estimated City Support Services and Costs Based on the input from City departments we received estimated cost projections for the 2005 Temecula On Stage event. The following expenses can be anticipated for this event: Police: $2,200 Fire: $1,200 Public Works: $ 750 Community Seryices: $1,000 Code Enforcement: L..ill TOTAL: $5,425 \\San3\city manage~Wolnickg\Agendareports\Temecula On Stage 2005.doc 4 Attachment Ie 2005 Event & Media Promotions \\San3\city manage~Wolnickg\Agendareports\Temecula On Stage 2005.doc 5 Page10f1 Gloria Wolnick From: Lisa Ferguson [lferguson@rancongroup.com] Sent: Wednesday, December 01 , 2004 2:55 PM To: Gloria Wolnick Subject: Temecula OnStage 2005 Gloria, As requested, we will be utilizing the following marketing efforts in addition to the advertising and publicity efforts: Save-the-date Postcard - will be sent to 1,500 people in the database Invitation - will be sent to 1,500 people in the database Posters will be created and hung at locations throughout Old Town and local businesses Fliers will be included in the 1,400 piece mailing to members of the Chamber of Commerce E-mail regarding the event will be sent to database www.temeculaonstaQe.ol]:! will be updated to reflect the current event Theatre Foundation newsletter will include articles and information about the event Each board member will be requested to sell a minimum of 10 tickets and promote the event to their friends, family and colleagues. I hope this covers everything. Please let me know if you need anything else. Thanks, Lisa 12/2/2004 ~~;!;~~~-'".- ~~ ,=- "'. Pan Stephenson President Joann Marldwn Vlee President John Fons",a Chler Financial Omeer Martha Minkler Grant Advisor Many Clark Golden Circle Lisa Fergoson Execotive Director Directors: Sam Alhadeff Bohhi Boes Melody Brunsting Robert Burns Patti Drew Maryann Edwards Kathy Forbes Cindy Gihnore Bill Harker Hamitton Jones Karet Lindemans Stewart Morris Bill Poisner Julie Pitn=eUo Joan Sparlanan Beverly Stephenson Jeff Stone Jack Stouse Tony Turski Anbrey Walker Sherry Williams-Fletcher Theatre Fonndatlon A Non-Profit Corporation Tax 1D #33-0871129 43180 Business Park Dr. Suite 105 Tem",uta, CA 92590 951. 699. 6820-phone 951. 699. 68t9-rnx T em",ula Theat erF oundation. org February 18, 2005 Gloria Wolnick City of Temecula PO Box 9033 Temecula, CA 92590 Via E---maif Dear Gloria: Here is the information you requested regarding the 2005 Temecula OnStage event: Description Gloria - I have reviewed the DRAFT you sent me via e-mail on January 5, 2005 and it appears to have all the details that you had requested (expected attendance, times, general description). City Services Assuming availability we may wish to utilize the Mercantile during the event for small performances or tours, Please request the necessary increase in City seryices to accommodate this change. Media Promotion We will utilize several avenues to promote and advertise the event. Included will be the following: The Press-Enterprise Neighbors Newspaper Valley Business Journal Entertainment Roundup Valley Living Magazine Clear Channel Broadcasting - KMYT fjTheatre . Foundation \j Media Promotion - Continued Clear Channel Broadcasting - KGB KATY Radio KSPA Radio - Ontario PSAs on various stations Budget I have attached a copy of the budget. Please note, this budget reflects the cash expenditures only but does not include sponsored services (Le. - advertising). If you should require any additional infonnation, please do not hesitate to contact me at 699-6820. Sincerely, Lisa Ferguson Executive Director Attachment I D 2005 Budget IISan31city managerlWolnickglAgendareportslTemecula On Stage 2005.doc 6 ~~I:'o~!~" -" ,", ".=,. ,.", Pan Stephenson President Joann Markham Vice President Budget - 2005 John Fonseoa Chief Financial Officer Item Backdrops Lightin9 Generator for lighting & sound Sound for stages Stages - Draping Cable System Entertainment Street Entertainment Caterin9 / Chefs Linens Florals Portable toilets Postage Printing Save the Date - postcard Pr09rams Permits Wine glasses (16 cs /36/ case) wrist bands Event plannin9 Martha Minkler Grant Advisor HanyCtark Golden Circle Lisa Ferguson Executive Director Directon: Sam Alhadeff Bobbi Hoes Metody Brunsting Robert Bums Patti Drew Maryaun Edwards Kathy Foroes Cindy Gilmore Bill Harker Hamilton Jones Karet Lindemans Stewart Morris Bill Paisner Julie Pitrozzello Joan Sparlarum Beverty Stephenson Jeff Stone Jack Stouse Tony Turski Aubrey Walker Shmy Williams-Fletcher Theatre Foundation A Non-Profit Corporation Tox ID #33-0871 I 29 43t80 Business Pad<: Dr. Suite 105 Temeouta, CA 92590 951. 699. 6820 -phone 951. 699. 6819-fax T emeouiaTheaterFoundation.org 2005 $1,400 $2,825 $1,700 $1,950 $2,250 $175 $800 $10,000 $1,000 $8,000 $850 $300 $275 $625 $1,850 $450 $1,200 $500 $1,000 $50 $3,000 $42,205 \ " Attachment IE 2004 Temecula On Stage Recap \\San3laty managerlWolnickglAgendareportslTemecula On Stage 2005.doc 7 ~Theatre . , !~!~~~-'"..,_v.., \.' Dan Stephenson - Joann Martdwn Vke- John Fooseca CdofF- OIIIœr Martha Minkler Gnm AdWor Harty Clark Golden CIrde Usa Ferguson Enadive DIrector I ) DIreeton: Sam Alhadeft' Bohhi Boes Melody BnInsIing Robert Bums l'attiDrew Maryann Edwards Kathy Forbes Cindy Gilmore Bill Harker Hamilton Joaes Karol ÜDdenIaI\1I StowartMO1TÌB Bill - Julie Pitruzzeno Joon SporbDan Beverly Stepheoson JeffStoøe Jade Stowe TOIl)' Turski Aubrey WaIIœr Chuck Washingtoo Sherry WiJliams-Fletchrr ~F- A Non-Profit Cmporution Tax]]) #33-0871129 41391 Kalmia, Suite 200 Murrieta.CA92S62 9SI.834.9802-phone 9Sl. 834.9801- fàx T emocula ThoaIre Foundation. org December 8, 2004 Jim O'Grady Assistant City Manager CityofTemecula PO Box 9033 Temecula, CA 92589-9033 Dear Mr. O'Grady: On behalf of the board of directors, I would like to extend our sincere gratitude and thanks for the City's participation as a platinum sponsor. In compliance with our agreement with the City of Temecula, following is a summary of the requested information: Attendance: Approximately 400 people Collateral . Flyer 1. Distributed to the Old Town merchants and other retail locations throughout Temecula. 2. Included in Chamber of Commerce Mailing - August 2004. (approx. 1,400 pieces) See attached . Save-the-date Postcard - sent to approx. 2,500 people - see attached . Invitation - sent to approx. 1,500 people - see attached . Event Program - Distributed to attendees of the event. See attached . Tickets - See attached . Cars for Stars Flyer - affiliate program with Paradise Chevrolet Cadillac leading up to TemecuJa OnStage. - See attached . Cars for Stars Bank Stutter - Inserted into August bank statements for Temecula Valley Bank. - See attached . Newsletter - Sent to database of approximately 900 people. See attached Advertising . The Press-Enterprise - See attached tear sheet 8/18/04 Local 8/19/04 The Pre-Guide 8/20/04 The Guide 8/22/04 Local 8/25/04 Local 8/27/04 The Guide 8/29/04 local 9/01/04 Local 9/03/04 The Guide Circulation: 188,091 3x8 3x8 3x8 3x8 3x8 3x8 3x8 3x8 3x8 . Neighbors Newspaper Full-page ad in July issue Full-page ad in August issue. Editorial See attached ,) Circulation: 20,000 . Entertainment Roundup Full-page ad and article in August issue. See attached Circulation: 10,000 . Valley Business Journal Ad & editorial in August issue See attached Circulation: 10, 000 . Valley Living Magazine Ad and information in the late summer issue Editorial at conclusion of eyent See attached Circulation: 10,000 . Clear Channel Broadcasting - KMYT 153 - 3O-second spots aired throughout August See attached affidavit . Clear Channel Broadcasting - KGB 152 - 30 second spots aired throughout August See attached affidavit . KATY 101.3 fm Radio 113 - 3O-second spots aired in August See attached affidavit . Website to promote the event: temeculaonstaae.ora Publicity ) Several press releases and radio PSAs were sent to local media. In addition, during the week prior to the event, KSPA - Ontario had ticket giveaways to promote the event. See attached clippings. Financial Review The event showed a third year profit of $18,752. A financiàl statement, detailing revenues and expenses is attached. The board of directors is pleased with the results of the event and is confident with each subsequent year that Temecula On Stage will become bigger and better. If you should have any questions or require any additional information, please do not hesitate to contact me at 834-9802. Thank you again for your participation. We look forward to your support next year as we set the stage for our 4th annual Temecula OnStage. 12 Valley Living October 2004 Temecula ORStage Features Area's Finest An epicurean delight, set to a dance-inducing sound- track is set for the third an- nual Temecula OnStage, Saturday, September 4th. The evening of casual el- egance is the Labor Day weekend fundraising acti vitiy of the Theatre Foundation. Presented by Paradise Chevrolet/Cadillac, the en- tire event is held on Main Street in Old Town Te- mecula, from 6 p.m. to 11 p.m. and features gounnet cuisine from Baily's Wine Country Café', Bayou Kitchen, Vineyard Restau- rant at Churon Winery, Crivellos, and Dreammakers Custom Catering, Temecula Olive Oil Company and Old Town's Rosa's Cantina will also be serving samples. Local wineries will pair fine wines with the cui- sine. Included in the event are: Falkner Winery, Mount Palomar Winery, Baily Vine- yard & Winery, Wilson Creek Winery & Vineyards, Stuart Cellars, Keyways Winery, Palumbo Family Vineyard & Winery, Ponte Family Estate Winery, Windy Ridge Cel- lars, and Callaway Coastal. Headliners Jack Mack and the Heart Attack, promise a "groove-til-you- sweat, and dance-til-you- drop" performance, Also playing are: The Superfteaks, Aunt Kizzy'z Boyz, Sherry Williams, and the Fine Arts Network. Street perfonners, mimes, and instrumental so- loists are also included in the entertainment. The City of Temecula helps sponsor the event by providing city services nec- essary to close Main Street from Old Town Front Street to Murrieta Creek bridge, Tickets can be pur- chased from any Foundation director, at Paradise Chevrolet Cadillac in Te- mecula or Rancon Real Es- tate at 27740 Jefferson Av- enue in Temecula, and are $75 per person, Call (951) 834-9802 for more infonna- tion. The event is also spon- sored by The Press-Enter- prise, Toyota of Temecula Valley, Temecula Valley Business Journal, MY 94 and KGB Radio, Neighbors Newspaper, KATY 101.3 PM, Valley Living Magazine, Rancon Real Estate, and En- tertainment Round-up. , . THEATRE FOUNDATION NEWS Buy a Car- Get A Stav"',' or join us at . , , Temecula On Stage " ': September 4, 2004 featuring the finest Food, Wine & .Jack Mack & the Heart Attack, , The Superfreaks, Sherry Williams and Aunt Kizzy' f Boyz , >"líì4ac"'~ln Átlì :\'.' ".1 " ,: "".""lÍl~~,' :~:"jò"':'ÎiììlÎ ;;';~. .'. !,".~~"':" 'ê":"~;¡,,' 'Help,the :TheatJ;8:F.o' ¡tô,rais .,thútèr.andw¿'tíjiìiri lílp~ti ¡R~~., Beula OnSta,,!, 'S,pf~mber4th~:l1e~~ . ;saflll'ai,f'à. ,j~",~" tatlve. "',\, t,. .11', ',' , " ~~t\,\, '", L " , h~r. .'" :"t""., ~~':Z'\/ ~ '> '1!h.œ-&á~\ . "',:"', ~'~.~ ," ,'iiI,,' c~ -:", ' .:i, (J',rnœ€1 Z'Et,~'Ëí.,Ct'"1~¡¡n"",~,,,;, .,,' 1'~IIIL'Ct!t.. CltrStttgé~\. . lTcI'~:::'~':'~":" at .~:~~, '" '13~' ""'10" S"""-I; Sui", ~OU W...n~' !!'$'f.6U.{l6U2- ,',.:; "":;"{-:~,:~':':,'X'~:;'~)',','::'Eî:'::;~':'::~,'~""~'\:jS-:.';S.,,;,,,~\,,',;:';:~'" ~"".,.,. '¡' -,,' '~\:';~~\:1¿~~""""'" -- " :-':::"'" .",\.:' _,;:lè)'¡:S;.MìS:\'."t\",,!;~,,::.,.., ';:;;~ c.- 1'4. ,.,. -" ;\',:~j \,:.:.~<-I;1 , ."-'~:\..:.I ~~ Ii ~ ,'- k. ,,""'---" . :i;'>".,;~~1, ' , '< "'""" , ~'(:~':j ~,':,,:,~ ' ':'" " ','~1 , ',;;1 ~:~ -i~'( .'ù :,\,!, ~\1:' ~' :l\:..~¡ THEATRE FOUNDATION NEWS Golf Tournament Nets Over $135,000 The fifth annual Theatre Foundation Golf Invitational drew a field of 100 golfers and raised $135,000 over the Memorial Day weekend. Held in Las Vegas the event is the Foundation's largest fundraiser, Rick Winslow won the top men's gross and Bill Passo won top men's net. Nancy Foss won the Player of the Year for Women's Gross and Marcia Hart won the top Women's Net. Sponsored by Carnage Mo- tor Company, Rancon Real Estate and First American Title Company the Invitational included rounds at Las Vegas Paiute Resort and Bear's Best Las Vegas. The top eight men and women in gross and net divi- sions after two rounds finished at Bear Creek in Murrieta for the Player-of-the- Year title. The top team gross went to the team of Boyd Martin, Jack Heberle, Jimmie Johnson and Rob- ert Sherwood, The top net qualifier team went to Steve Hadrych, Drew Erickson, John Lasko and Randy Anderson, Cars for Stars & Auction Part of DnSlage Promotions During the month of August, Paradise Chevrolet/Cadillac, the present- ing sponsor for Temecula OnStage is donating $100 per car sold at the deal- ership.* Customers who do buy a car during that month will have their name written on a star that is hung in the dealership, and their name will be listed in our next Theatre Foundation Newsletter. Paradise is also having a contest for the salesperson who sells the most Temecula OnStage tickets, Temecula On Stage is September 4, in Old Town Temecula. (see article on front page) and will also feature a live and silent auction with several great gift ideas and opportunities, 'Limit 150c",;. Construction Underway for New Theater Steel framing for the fly lofts ofthe new Community Theater in Old Town Temecula can now be seen from Front and Main Streets. More than three stories high, the fly loft is the most dominant part of the framing. Construction on the theater began in March with completion targetted for summer 2005. The $7.5 million facility will include 316 seats, a state- of-the-art sound system, rehearsal rooms, offices and the Jeanne Burns Memorial Courtyard where community members who have donated to the theater courtyard fund or building campaign will also be recognized on the Donor Wall, The Jeanne Burns Courtyard was made possible by a donation from Bob Burns, Jeanne's husband. The late Fran Gilbert had made the court- yard her mision and hoped that all of the community could participate in it', dw,lopm~t ~ Help Us Make Our Million The Theatre Foundation Courtyard and Building Campaign provides a variety of ways to support the theater, Name plates located on the donor wall of the Jeanne Burns Memorial Courtyard can be purchased for $250 per name, The pennanent display will feature each name stenciled on a buffed steel plaque. For infonnation call Lisa Ferguson at (951) 834-9802. Usage Statistics for temeculaonstage.org - Last 12 Months Page 1 of2 Gloria Wolnick From: Jim OGrady Sent: Friday, December 17, 2004 11:16 AM To: Gloria Wolnick Subject: FW: Emailing: website stats for Temecula OnStage Gloria, Attached is additional info that Chuck forwarded to me for the event. Jim -----Original Message----- From: Chuck Washington [mailto:chuckwashington@earthlink,net] Sent: Friday, December 17, 2004 10:58 AM To: Jim OGrady SUbject: Emailing: website stats for Temecula On5tage Jim, I didn't get these stats to Lisa in time to be included in the report. It illustrates the spikes in Aug & Sep, Chuck Usage Statistics for temeculaonstage.org Summary Period: Last 12 Months Generated 17-Dec-2004 00:58 PST rU~~II~-~"";""";for i"';';"~a~;';t~II~.~rll- u_---- ---------- Oct Nov Oec III ....11. I I I Summary by Month I I I ~~ . DailyAvg II Monthly Totals I ,Month .~::~ Pages ~~ Visits .~~~ KBytes II Visits I~~~ " " ..~~ 1/3/2005 Usage Statistics for temecu1aonstage.org - Last 12 Months Page 2 of2 Generated by Webalizer Version 2.01 1/3/2005 3897311 460921 Theatre Foundation Temecula OnStage September 4,2004 Profit & loss Statement Revenue Sponsorship Ticket Sales Cash Donation Auction - Live I Silent Auction-Balloon Program Advertising Bar $18,250 $25,425 $2,950 $9,256 $995 $2,575 $909 Total Revenue $60,360 Expenses Entertainment Stage & Sound Food & Beverage Décor Rentals Event Management Permits & Fees- Auction Cost Advertising Printing Postage $10,100 $11,350 $5,722 $1,524 $3,401 $3,000 $488 $1,500 $200 $3,527 $796 Total Expense $41.608 TOTAL PROFIT $18,752 - Pending $340 refund from City for Permit Fees Attachment I F Sponsorship Agreement \\San3\city managerlWolnickg\Agendareports\Temecula On Stage 2005.doc 8 SPONSORSHIP AGREEMENT BETWEEN CITY OF TEMECULA AND THE THEATRE FOUNDATION This Agreement, made this 8th day of March, 2005, by and between the CITY OF TEMECULA, (hereinafter referred to as "City"), and THEATRE FOUNDATION, a California nonprofit corporation. A. The Theatre Foundation will operate the Temecula On Stage event on September 3, 2005. The Temecula On Stage is a special event located on Main Street in Old Town Temecula. The event will showcase the area's top chefs and wineries along with a variety of performance arts including local musicians, vocalists, actors and dancers. The Mercantile Building is currently being renovated and mayor may not be available for this event. Availability shall be at the sole determination of the Director of Community Services. In the event that the building is available, the Theater Foundation will use it for small performances or tours. The City will not charge the Theater Foundation facility rental fees for such usage. last year's event drew approximately 400 attendees and raised over $18,752 for the Community Theater in Old Town. Expected attendance for the 2005 event is 500+. B. The City of Temecula desires to be a "Premier Sponsor" of the 2005 Temecula On Stage event. AGREEMENT NOW, THEREFORE, it is agreed by and between the parties as follows: A. In exchange for providing for the Temecula On Stage event of approximately $5,425 for all city-support costs of Public Works, Community Services, Fire and Police, the City of Temecula shall be designated as a "Premier Sponsor" of the 2005 Temecula On Stage event. In the event that City support services exceeds $5,425, the sponsor may seek City authorization for payment above that amount. In exchange for being a Premier Sponsor, the City of Temecula will receive the benefits as listed in Attachment A. B. Within 60 days following the Temecula On Stage, The Theatre Foundation shall prepare and submit to the Assistant City Manager a written report evaluating the Temecula On Stage, its attendance, and describing the materials in which the City was listed as a Premier Sponsor. The report should also include samples of media press clippings, flyers, pamphlets, etc. in a presentation notebook format. In addition, a complete financial statement to include a balance sheet and income statement of the Temecula On Stage event must be included. C. The Theatre Foundation shall file Temporary Use Permit and Special Event Permit applications with the City of Temecula no later than 60 days preceding the first day of the Temecula On Stage event. D. Once the Temporary Use Permit and Special Event Permit applications have been submitted and the event agreement has been executed in final form, the Theatre Foundation will receive authorization to receive City Support Seryices for the Temecula On Stage as outlined in the agreement. E. The Theatre Foundation agrees that it will defend, indemnify and hold the City and its elected officials, officers, agents, and employees free and harmless from all claims for damage to persons or by reason of The Theatre Foundation's acts or omissions or those of The Theatre Foundation's employees, officers, agents, or invites in connection with the Temecula On Stage to the maximum extent allowed by law. F. The Theatre Foundation shall secure from a good and responsible company or companies doing insurance business in the State of California, pay for and maintain in full force and effect for the duration of this Agreement a policy of comprehensive general liability in which the City is named insured or is named as an additional insured with The Theatre Foundation and shall furnish a Certificate of Liability by the City. Notwithstanding any inconsistent statement in the policy or any subsequent endorsement attached hereto, the protection offered by the policy shall; 1. Include the City as the insured or named as an additional insured covering all claims arising out of, or in connection with, the Temecula On Stage event. 2. Include the City, its officers, employees and agents while acting within the scope of their duties under this Agreement against all claims arising out of, or in connection with Temecula On Stage event. 3. Minimum Scope of Insurance. broad as: Coverage shall be at least as (A) Insurance Services Office Commercial General Liability coverage provided on ISO-CGl Form No. CG 00 01 11 85 or 88. (B) Insurance Services Office Business Auto Coverage form CA 00 01 06 92 covering Automobile Liability, code 1 (any auto). If the Consultant owns no automobiles, a non-owned endorsement to the General Liability policy described above is acceptable. 4. Minimum Limits of Insurance. maintain limits no less than: The Theatre Foundation shall (A) General Liability: One million dollars ($1,000,000) per occurrence for bodily injury, personal injury and property damage. If Commercial General Liability Insurance or other form with a general aggregate limit is used, either the general aggregate limit shall apply separately to this project/location or the general aggregate limit shall be twice the required occurrence limit. 2 (B) Liquor Liability: One million dollars ($1,000,000) combined single limit per occurrence for bodily injury, personal injury and property damage. 5. The insurer shall agree to waive all rights of subrogation against the City, its officers, officials, employees and volunteers for losses arising from the Temecula On Stage event. 6. Bear an endorsement or shall have attached a rider whereby it is provided that, in the event of expiration or proposed cancellation of such policy for any reason whatsoever, the City shall be notified by registered mail, postage prepaid, return receipt requested, not less than thirty (30) days beforehand. 7. Any deductible or self-insured retention must be declared to and approved by the City. At the option of the City, either the insurer shall reduce or eliminate such deductible or self-insured retention as respects the City, its officers, officials and employees or The Theatre Foundation shall procure a bond guaranteeing payment of losses and related investigations, claim administration and defense expenses. G. Should any litigation be commenced between the parties, hereto, concerning the provisions of this Agreement, the prevailing party concerning the provisions of this Agreement, the prevailing party in such litigation shall be entitled to reasonable attorney's fees, in addition to any other relief to which it may be entitled. 3 IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed the day and year first above written. DATED: THE THEATRE FOUNDATION 27740 Jefferson Ave., #200 Temecula, CA 92590 CITY OF TEMECULA BY: Dan Stephenson President Jeff Comerchero Mayor ATTEST: Susan W. Jones, CMC City Clerk APPROVED AS TO FORM: Peter Thorson, City Attorney 4 ITEM 6 , or. APPROVAL CITY ATTORNEY DIRECTOR OF FINANC CITY MANAGER CITY OF TEMECULA AGENDA REPORT FROM: Jity Manager/City Council tN~illiam G. Hughes, Director of Public Works/City Engineer March 8, 2005 TO: DATE: SUBJECT: Authorize Temporary Street Closure ofThird Street between Old Town Front Street and Murrieta Creek for the Annual Old Town Bluegrass Festival event scheduled for March 19 and 20, 2005 and Delegate Authority to Issue a Special Events/Street Closures Permit to the Director of Public Works/City Engineer. PREPARED BY: Or ~onald J. Parks, Deputy Director of Public Works Jt""teve Charette, Associate Engineer RECOMMENDATION: That the City Council adopt a resolution entitled: RESOLUTION NO, 2005-- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TEMECULA, AUTHORIZING TEMPORARY STREET CLOSURE OF THIRD STREET BETWEEN OLD TOWN FRONT STREET AND MURRIETA CREEK FOR THE ANNUAL OLD TOWN BLUEGRASS FESTIVAL EVENT SCHEDULED FOR MARCH 19 AND 20, 2005 AND AUTHORIZING THE DIRECTOR OF PUBLIC WORKS/CITY ENGINEER TO ISSUE A SPECIAL EVENTS PERMIT INCLUDING STREET CLOSURES BACKGROUND: The Old Town Bluegrass Festival event is scheduled for March 19 and 20, 2005 from 11 :00 AM to 5:00 PM each day. The actual street closure will occur between the hours of 6:00 AM and 6:00 PM daily. This event will include blue grass bands from California and Arizona joining in a weekend of picking and fiddle playing. The Bluegrass Festival will offer traditional Appalachian Bluegrass, fiddlers, and hybridized Country/Bluegrass bands. All entertainment is free. The event will also include food vendors, craft vendors, children's programs and exhibits. The event will require assistance from the Public Works Department by providing support services for the street closure, public safety monitoring, and the permit process. Under Vehicular Code Section 21101, "Regulation of Highways", local authorities, for those highways under their jurisdiction, may adopt rules and regulations by ordinance or resolution for, among other instances, "temporary closing a portion of any street for celebrations, parades, local special events, and other purposes, when, in the opinion of local authorities having jurisdiction, the 1 R:\AGENDA REPORTS\2005\O30805\Bluegrass Festival Street Closure.POC '.,. closing is necessary for the safety and protection of persons who are to use that portion of the street during the temporary closing". The City Council adopted Resolution No. 91-96 on September 10,1991, which provided standards and procedures for special events on public streets, highways, sidewalks, or public rights-of-way. This resolution set forth processes for staff reviewing applications, denying approval or approving subject to conditions including events requiring changes in normal traffic patterns, and an appeal process to the City Manager. However the resolution did not delegate authority to temporarily close streets for these special events. The subject resolution delegates the authority to approve temporary street closures for this specific event, Old Town Bluegrass Festival, to the Director of Public Works/City Engineer. All other special events requiring temporary street closures, construction-related closures, etc, shall remain subject to the approval of the City Council subject to rules and regulations established by the City Council. These rules and regulations shall also be adopted by resolution in accordance with California Vehicular Code Section 21101. FISCAL IMPACT: The costs of police services, and for provision, placement, and retrieval of necessary warning and advisory devices by the Public Works Department are included in budgetary items. ATTACHMENTS: 1. Resolution No. 2005- 2. Vicinity Map 2 R:\AGENPA REPORTS\2005\O30805\Bluegrass Festival Street ClosureDOC RESOLUTION NO, 2004-- A RESOLUTION OF THE CITY COUNCil OF THE CITY OF TEMECULA, AUTHORIZING TEMPORARY STREET CLOSURE OF THIRD STREET BETWEEN OLD TOWN FRONT STREET AND MURRIETA CREEK FOR THE OLD TOWN BLUEGRASS FESTIVAL EVENT SCHEDULED FOR MARCH 19 AND 20, 2005 AND AUTHORIZING THE DIRECTOR OF PUBLIC WORKS/CITY ENGINEER TO ISSUE A SPECIAL EVENTS PERMIT INCLUDING STREET CLOSURES THE CITY COUNCil OF THE CITY OF TEMECULA DOES RESOLVE, DETERMINE AND ORDER AS FOllOWS: WHEREAS, the California State Vehicular Code provides for the promulgation of rules and regulations for the temporary closure of public streets by local authorities by Resolution; and WHEREAS, the City Council desires to establish rules and regulations for the temporary closure of public streets in the interest of promoting safety and protection; and WHEREAS, the CityofTemecula sponsors the Old Town Bluegrass Festival event, for which such temporary street closure on Third Street between Old Town Front Street and the Murrieta Creek promotes the safety and protection of persons using or proposing to use that street for the special event; and WHEREAS, the City Council desires to facilitate the issuance of permission to temporarily close Third Streetfor the Old Town Bluegrass Festival event scheduled for March 19 and 20, 2005; and, NOW, WHEREAS, the City Council desires to authorize the Director of Public Works/City Engineer to approve the temporary street closure of Third Street for the Old Town Bluegrass Festival event, and to establish the general rule that all other proposed temporary street closures shall be reviewed and approved subject to conditions, or disapproved, by the City Council; and THEREFORE, BE IT RESOLVED, that the City Council of the City of Temecula, hereby authorizes the Director of Public Works/City Engineer to permit the temporary street closure ofThird Street for the Old Town Bluegrass Festiyal eyent scheduled for March 19 and 20, 2005, and affirms the general rule that all other temporary public street closures shall be approved or denied approval by the City Council. PASSED, APPROVED, AND ADOPTED, by the City Council of the City of Temecula at a regular meeting held on the 8th day of March, 2005. Jeff Comerchero, Mayor ATTEST: Susan W. Jones, CMC City Clerk 3 R:\AGENDA REPORTS\2005\O30805\Bluegrass Festival Street Closure.DOC . [SEAL] STATE OF CALIFORNIA COUNTY OF RIVERSIDE CITY OF TEMECULA ) )ss ) I, Susan W. Jones, CMC, City Clerk of the City of Temecula, California, do hereby certify that Resolution No. 2005-- was duly and regularly adopted by the City Council of the City ofTemecula at a regular meeting thereof held on the 8th day of March, 2005, by the following vote: AYES: COUNCllMEMBERS: NOES: COUNCllMEMBERS: ABSENT: COUNCllMEMBERS: Susan W. Jones. CMC, City Clerk 4 R:\AGENDA REPORTS\2005\O30805\Bluegrass Festival Street Closure.DOC .. 0 Jailhouse Courtyard See Attached D RV PARKING Jam Sessions and/or workshops 0 Performances - no stage ftit Portapotties V 1'C I N \1Y 1VI.þ...p ITEM 7 APPRO~ CITY ATTORNEY DIRECTOR OF FI~ J<I'P... CITY MANAGER CITY OF TEMECULA AGENDA REPORT TO: City Manager/City Council FROM: Jim O'Grady, Assistant City Manager DATE: March 8, 2005 SUBJECT: Approve the First-Source Hiring Memorandum of Understanding between the Workforce Development Centers of Riverside County and City of Temecula. PREPARED BY: Gloria Wolnick, Marketing Coordinator RECOMMENDATION: That the City Council approve the First-Source Hiring Memorandum of Understanding (MOU) between the Workforce Development Centers of Riverside County and City of Temecula. BACKGROUND: The Workforce Development Centers (WDC) of Riverside County were established by the Workforce Development Board and the Economic Development Agency of Riverside County. The WDCs are responsible for a yariety of employment and training services and are available to assist cities with business attraction and retention. The WDCs are a valuable resource for businesses and for job seekers. Whether a business is looking for qualified employees or a job seeker is looking for employment they can help. For businesses, the WDC provides comprehensive business services that saves them time and money hiring and training employees. For Job Seekers the WDC provides education, job training, and employment programs services, and information to help with their employment preparation needs. The WDC is instrumental in our economic developments efforts in attracting and retaining local businesses. Each year the WDCs of Riyerside County assists in the hiring of hundreds of applicants for a number of local businesses. Even though they have downsized in space, the WDC also has a mobile job center which can go on a business site. In an effort to further clarify the services that the WDC can provide and to publicize their program and services, the WDC has requested that all cities including The City of Temecula sign this MOU. The MOU calls for certain activities to be completed by the WDC, The City of Temecula and the business. The WDC will primarily focus on providing assistance with staffing needs, training and tax incentives. The City of Temecula will utilize the WDC as a First-Source Agency by referring businesses to the WDC. Participating businesses shall have the right without discrimination to have any and all applicable employment services made available through the WDC. The WDC will act as the liaison and will coordinate with other county, state or community organizations that will best serve the business needs. The term of this MOU between the City and the County of Riverside will be for a period of not more than 18 months from the beginning of the executed MOU. The WDC and the City shall IIS""dl, maoo"oWolo'okgtAg..,dacooort,'WDC ""I.So",oo Htrio, A,'~m'"tdoc conduct a formal program evaluation meeting whereas a report providing program statistics will be presented and evaluated. FISCAL IMPACT: This MOU represents no fiscal impact to the City. ATTACHMENT(S): 1)1 Workforce Development Center Assistance Statistics 2) First-Source Hiring Memorandum of Understanding IISoo3\olly m"","Wol"d<,tAgoo'",port,IWDC ""'-S'""" H"", Ag".moot'" ATTACHMENT I WORKFORCE DEVELOPMENT CENTER ASSISTANCE STATISTICS \\S'n3\o", m,nog,rtWoln'okglAg,nd".port,\WDC F',"-So""" "lOng Ag,oem,njdoo Workforce Development Center Temecula / Murrieta Business Services 2002-2004 2004 Recruitments Comoanv !d!I ASV AB Military Testing State Aerotech Temecula Engen Corp Temecula Downing Savings Murrieta Fed Ex Murrieta Guardian Angels Home Care Murrieta Kimco Staffing Temecula Link Staffing Temecula Lowe's Murrieta MSI Moreno Valley Pacific protection Temecula Sunshine Promotions Temecula Sans Cleaning Murrieta Wal Mart Superstore Hemet West Pak Avocado Temecula WinGO Foods Temecula 2003 Recruitments Comoanv Adecco ASVAB California Pizza Comfort Keepers Downey Savings Executive Housekeeping Hickory Farms Home Depot Home Goods Idyllwild Candle Kohl's Marshall's McDonaids Molding International Norton Hydraulic Pepsi Quaker Bank Ross UPS Walgreens Wal Mart West Pak Avacado !d!I Temecula State Temecula Temecula Murrieta North County Temecula Murrieta Temecula Temecula Murrieta Red Hawk Red Hawk Tenmecula Riverside Red Hawk Red Hawk Romoland Moreno Valley Red Hawk Temecula Davs Recruitinl! 23 27 3 5 2 11 5 1 2 2 1 2 2 15 1 3 Davs Recruitinl! 1 26 18 1 5 3 1 1 10 5 17 10 4 3 4 2 1 7 6 1 38 2 # of Aoolicants 297 286 18 53 54 37 84 7 55 3 2 17 12 396 3 191 # of Aoolicants 25 466 917 4 73 19 9 25 243 48 1093 232 19 46 9 14 5 265 68 55 1541 25 2002 Recruitments ComDanv Qtt Davs Recruitinl! # of ADDlicants American Temecula 2 55 Ann Taylor Loft Temecula 2 19 ASV AB Testing State 27 425 Border Patrol State 2 50 Casual Comer Temecula 2 11 Creative Outdoors Corona 8 36 Cutting Edge Temecula 2 36 Extended Stay America Temecula 5 61 5 & Diner Temecula 9 61 House 2 Home Murrieta 1 9 Kelly Services Murrieta 1 17 Leisure Living Temecula 9 78 Limited Too Temecula 3 32 Lowe's Temecula 35 791 Macy's Temecula 19 516 Probation Dept. Murrieta 17 212 Scott's Company Temecula 3 122 Volt Services Temecula 14 80 \, ~ ,. . "lit 0 0 ~ II) en cen _en . .... ~II) .- "- U) m ñi> - "- 0 ('( I--c c ~ ('( (,) 0 0 0 å on '" 0 a> ..... ~ a> N m It) ...: CO N It) M ""'0 œ .... 0 0 0 å 0 '" 0 0 0 å on N 0 0 0 å 0 N 0 0 0 å on 0 0 0 å 0 0 0 0 å on ~ 0 0 N ('I) 0 0 N N 0 0 N c; 0 N 0 0 0 N 0> 0> 0> .... 0 ATTACHMENT 2 FIRST-SOURCE HIRING MEMORANDUM OF UNDERSTANDING IIS,""o"y m,",,'^W"o;okg\Ag'od~'port'\WDC FI~t-S,"", H!rio, ,",..moot'" ~)ì ~~"7 FIRST-SOURCE HIRING Memorandum of Understanding This First-Source Hiring Memorandum of Understanding (MOU) is by and between the Workforce Development Centers of Riverside County (hereinafter referred to as "WDC") and the City of Temecula (hereinafter referred to as "City"). Introduction: The Workforce Development Centers of Riverside County were established by the Workforce Development Board and the Economic Development Agency. The WDCs are responsible for a variety of employment and training seryices (see attachment A) and are available to assist cities with business attraction and retention. Purpose: As the City works directly with a new or existing business that is either relocating or expanding, the City shall utilize the WDC as a First-Source Agency by referring the business to the WDC for assistance with staffing needs, training and tax incentives. Mechanics of Employment Plan: Once the City has received a commitment of business creation, relocation or expansion within their community, the business will be provided with a Workforce Development Center packet including key contacts. Further, the City shall provide appropriate contact information to the WDC, enabling WDC staff to proactively offer employment and training assistance to the business. It shall be the responsibility of the WDC to proYide the City with not less than a monthly, written update regarding the status of WDC involvement and assistance with the business needs. Scope of MOU This MOU calls for certain activities to be completed by the Workforce Development Centers of Riverside County, the City of Temecula and the business. Participant Responsibilities: The WDC shall: . Work with the appointed City Employment Coordinator in identifying new or expanding businesses; Meet with business to determine employment needs and describe available employment benefits; . ',\ \ BR 448-28A (New 10/07/03) . Coordinate seryices with other agencies such as Employment Development Department (EDD), Department of Social Seryices/GAIN and other community-based organizations; Serye as lead agency in the coordination of seryices including: 1) identification and screening of potential applicants, 2) recruitment and screening facilities and 3) testing of applicants if required; Coordinate training resources such as vocational schools, community colleges, customized training, On-the-Job Training, Employment Training Panel (ETP); and Coordinate tax incentive programs. . . . The City shall: . Notify the appointed WDC representative at such time as is appropriate for the City to engage assistance but not later than the time the business submits an application for a City Business License; Coordinate an introduction between the business and the WDC; and Continue communication with the business for program evaluation and improvement. . . Participating businesses shall: . Have the right without discrimination to have any and all applicable employment seryices made available through the WDC; and Have a single-source contact within the WDC to coordinate and facilitate all actiyities. . Evaluation: At a period of not less than one year and not more than 18 months from the beginning of the executed Memorandum, each of the parties (WDC and City) shall conduct a formal program evaluation meeting whereas the following statistics shall be compiled for the benefit of analysis: 1. Name and number of business participating during the reporting period; 2. Seryices provided to each business; 3. Number of job applicants recruited; 4. Number of applicants who received training or other job related preparatory seryices; 5. Number of applications referred to each business; 6. Number of applicants hired by each business; 7. Any additional statistical information required by the City; and 8. Comments and evaluation by both signatories and participating businesses. AS AGREED this day of ,2005 Name of City Temecula Address 43200 Business Park Drive 2 BR 448-28A (New 10/07/03) City Temecula State California 694.1999 Phone (951) 694.6444 Shawn D. Nelson City Manager APPROVED TO FORM: Peter M. Thorson City Attorney Workforce Development Centers of Riverside County 1151 Spruce Street, Riverside, CA 92507 Phone 951.955.3133 Jerry Craig Workforce Development Administrator BR 448-28A (New 10/07/03) Zip Code 92590 Fax (951) Date Date Fax 951.955.3131 Date ATTACHMENT A Your One-Stop Center for Business Services . Recruitment Assistance . Pre-Screening & Testing . Placement Services . rivcojobs.com - Job Match System . Training Reimbursement Programs . Interviewing & Conference Space . Tax Incentive Programs . Job Fair Coordination . Outplacement . Business Consulting, Seminars & Resources . Videoconferencing BR 448-28A (New 10/07/03) ITEM 8 r¡ \ '/ APPROV A~ CITY A HORNEY DIRECTOR OF FINAN E CITY MANAGER CITY OF TEMECULA AGENDA REPORT TO: FROM: City Manager/City Council ~usan W. Jones . vity Clerk/Director of Support Services March 8, 2005 DATE: SUBJECT: Resolution requesting that Congress enact a Fiscal Year 2006 Budget and Appropriations Package that funds CDBG Formula Grants at no less than Current Fiscal Year 2005 Allocations RECOMMENDATION: 1. Adopt a resolution entitled: RESOLUTION NO. 05-- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TEMECULA REQUESTING THAT CONGRESS ENACT A FY2006 BUDGET AND APPROPRIATIONS PACKAGE THAT FUNDS CDBG FORMULA GRANTS AT NO LESS THAN $4.355 BILLION, WHICH IS LEVEL WITH FY 2005 ALLOCATIONS BACKGROUND: The City of Temecula has recently learned of the President has proposed a new "Strengthening America's Communities Initiative" which combines 18 direct grant programs, including CDBG, into one within the Economic Development Administration (EDA). At $3.71 billion, the new program (which combines 18 programs) is nearly $1 billion less than the current CDBG program alone. The proposed Fiscal Year 2006 budget would reduce Community Development Block Grant funding (CDBG), by 5.1%. The City of Temecula has benefited from this funding source and considers this type of funding as a high impact resource to our community. The potential reduction in CDBG funding presents a great concern to the City of Temecula, in its ability to proYide a suitable living environment and expand economic opportunities, principally for persons of low and moderate- low income. Agenda Reports/CPBG Funding Since incorporation, the City of Temecula has used CDBG funds for capital projects in the redevelopment area. Some of these projects include original improvements to the Senior Center, a 3,100 square foot expansion to the Senior Center, Pujol Street Sidewalk improvements, and Rotary Park improvements. In addition, funds have been used in several City parks to bring them in compliance with Americans Disabilities Act (ADA) regulations, making the parks fully accessible to handicap persons. Currently a $2,487,500 Old Town Gymnasium project, for which $1.2 million is presently funded by CDBG is planned. An additional application of $216,500 is pending approyal for Fiscal Year 05-06. The location of the gymnasium is in a low and moderate-low income area with a high youth population and easily accessed from neighborhood housing. The City, in keeping with HUD guidelines, provides no more than 15% of CDBG funding to non-profit public service organizations. Currently, on average, $72,000 is awarded to public service organizations. These organizations provide essential seryices to low and moderately-low income citizens of the community by extending a variety of assistance. This includes school supplies and clothing for children, emergency food aid, scholarships for the Boys and Girls Club and YMCA summer camp, outreach counseling programs for victims' of domestic violence and trauma intervention. Community Deyelopment Block Grant Funding (CDBG) annually represents $500,000 forthe funding of projects and public seryices. This funding is essential to the City of Temecula. The current funding level is inadequate for the demands and challenges that are currently faced. It is critical that efforts are made to ensure that current CDBG funding levels are maintained and that any CDBG budget reductions are withdrawn. Adoption of this resolution would provide for the City of Temecula formally requesting that Congress enact a Fiscal Year 2006 budget and appropriations package that fund CDBG formula grants at no less than $4.355 billion, which is leyelwith Fiscal Year 2005 allocations. The resolution further requests that Congress maintain the CDBG as a separate and distinct program, from other economic development programs that provides a direct and flexible source of funding to local governments. Agenda Reports/CPBG Funding It / RESOLUTION NO. 05-- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TEMECULA REQUESTING THAT CONGRESS ENACT A FY2006 BUDGET AND APPROPRIATIONS PACKAGE THAT FUNDS CDBG FORMULA GRANTS AT NO LESS THAN $4.355 BILLION, WHICH IS LEVEL WITH FY 2005 ALLOCATIONS THE CITY COUNCil OF THE CITY OF TEMECULA DOES RESOLVE, DETERMINE AND ORDER AS FOllOWS: WHEREAS, for thirty years America's cities, including both large and small cities in California, haye used Community Development Block Grant (CDBG) grants to create jobs, provide affordable housing, eliminate blight, and generate new economic investment; WHEREAS, since incorporation, the City of Temecula has used CDBG funds for capital projects in the redevelopment area. Projects include the original improvements to the Senior Center ($40,000), a 3,100 square foot expansion of the Senior Center ($616,300), Pujol Street Sidewalk improvements ($240,000), and Rotary Park improvements ($30,000). WHEREAS, the City ofTemecula currently has the Old Town Gymnasium project, and 8,500 square foot Gymnasium, with a project cost estimated of $2,487,500, for which $1.2 million is presently funded by CDBG. An additional application for $216,500 is pending approval for Fiscal Year 05-06. The location of the Gymnasium is in a low and moderate-low income area with a high youth population and easily accessed from neighborhood housing; WHEREAS, in keeping with the Housing and Urban Development (HUD) guideline of providing no more than 15% of CDBG funds to non-profit public service organizations, the City of Temecula, on average, awards annually $72,000 to public service organizations; WHEREAS, the CDBG program has increased the quality of life in the City of Temecula, by providing funding to these non-profit organizations, which provide essential services to low and moderately-low income citizens by extending a variety of assistance, including school supplies and clothing for children, emergency food aid, scholarships for the Boys and Girls Club and YMCA summer camp. outreach counseling programs for victims' of domestic violence and trauma intervention; WHEREAS, CDBG funds represent approximately $500,000 annually for the funding of projects and public services that are productively directed to low and moderately-low income families in the community, the loss of which would severely impact the City's ability to provide needed services in the City ofTemecula, undermining the economic well being of our City, the future generations that live here, and the nation as a whole. NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Temecula hereby request that Congress enact a FY 2006 budget and appropriations package that funds CDBG formula grants at no less than $4.355 billion, which is level with FY 2005 allocations; Agenda Rpts/CPBG RESOLVED FURTHER, that Congress maintain the CDBG as a separate and distinct program from other economic development programs that provides a direct and flexible source of funding to local governments; maintaining the current "dual formula" system where 70 percent of CDBG funds go to entitlement communities based on population; PASSED, APPROVED, AND ADOPTED, by the City Council of the City of Temecula at a regular meeting held on the 8th day of March, 2005. Jeff Comerchero, Mayor ATTEST: Susan W. Jones, CMC City Clerk SEAL STATE OF CALIFORNIA COUNTY OF RIVERSIDE CITY OF TEMECULA ) ) ss ) I, Susan W. Jones, CMC, City Clerk of the City of Temecula, California, do hereby certify that Resolution No. 2005-- was duly and regularly adopted by the City Council of the City of Temecula at a regular meeting thereof held on 8th day of March, 2005, by the following vote: AYES: COUNCllMEMBERS: COUNCllMEMBERS: NOES: ABSENT: COUNCllMEMBERS: Susan W. Jones, CMC, City Clerk Agenda Rpts/CPBG ITEM 9 ;-¿/ APPROVAL CITY ATTORNEY~ DIRECTOR OF FINANC CITY MANAGER" v CITY OF TEMECULA AGENDA REPORT TO: City Manager/City Council FROM: Susan W. Jones, CMC, City Clerk DATE: March 8, 2005 SUBJECT: Retention Policy and Schedule Revisions PREPARED BY: Gwyn R. Flores, Sr. Records Coordinator RECOMMENDATION: That the City Council adopt a resolution entitled: RESOLUTION NO. 05- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TEMECULA AUTHORIZING THE DESTRUCTION OF CERTAIN CITY RECORDS AS PROVIDED BY SECTION 34090 OF THE GOVERNMENT CODE OF THE STATE OF CALIFORNIA, ESTABLISHING A RECORDS RETENTION PROCEDURE, AND REPEALING RESOLUTION NO. 04-14 BACKGROUND: The Records Management Division of the City Clerk's Department has the responsibility to maintain a comprehensive records management program for the City of Temecula. The purpose of that program is to process documents efficiently through proficient records management. The objective of the program is to administer and preserve the records vital to the operation of the City and to dispose of those that have served their usefulness. By so doing, city records are not only managed and processed more efficiently, but cost-savings are realized by not retaining records which are no longer necessary. With rising records requests and the growth of the City, a comprehensive program is necessary to meet Public Records Requests requirements of 1 O-day turn-around period. In an effort to make the records retention schedule comprehensive of all City records and easy to use and understand, the City Clerk and Sr. Records Coordinator have conducted a yearly city-wide study, encompassing the needs of each department. Then in conjunction with the City Attorney, Government Code Sections that deal with mandated retention periods have been researched and referenced. The attached retention schedule is in accordance with the Government Codes and meets suggested guidelines of the City Clerk's Association of California, of which the City Clerk, Deputy City Clerk, and Sr. Records Coordinator are active members. ~¿" R'Ct'y",^R"""',mgmt\O",,""oo""""',ff,,,tO30805 Through the City's proactive Records Management Program, City records are assessable and managed effectively. Through document imaging and the revision of the Retention Schedule, the growing needs of the City, in regards to Records Management, will continue to be addressed. ATTACHMENTS: Exhibit A - Proposed Resolution Exhibit B - Description of Modifications Exhibit C - Revised Retention Schedule ,- R'Œyd'M"""mgmt\O"truotioo"""""'ff'PtO30805 Exhibit A RESOLUTION NO. 05- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TEMECULA AUTHORIZiNG THE DESTRUCTION OF CERTAIN CITY RECORDS AS PROVIDED BY SECTION 34090 OF THE GOVERNMENT CODE OF THE STATE OF CALIFORNIA, ESTABLISHING A RECORDS RETENTION PROCEDURE, AND REPEALING RESOLUTION NO. 04-14 NOW BE IT RESOLVED by the City Council of the City of Temecula as follows: WHEREAS the keeping of various records is not essential after a certain period of time for the effective and efficient operation of the government of the City of Temecula; and WHEREAS Government Code Section 34090 of the State of California permits the City Clerk to destroy any City record, document, instrument, book or paper, under his or her charge, without making a copy thereof, after the same is no longer required, provided the method of destruction is approved by the City Council by resolution and the City Attorney has given his written consent. Section 1. The Directors of the various departments of the City of Temecula may destroy any City record, document, instrument, book or paper, under his or her charge, without making a copy thereof, pursuant to the Records Retention Schedule attached hereto as Exhibit 2. Such records will be destroyed as provided in the Records Retention Schedule and in conformity with Government Code Section 34090 et. seq. and other applicable provisions of state law. Section 2. This resolution does not authorize the destruction of: A. Records affecting the title to real property or liens thereof B. Court records C. Records required to be kept by statute D. Records less than three years old E. The minutes, ordinances, or resolutions of the City Councilor of any City Board or Commission Section 3. The destruction of any record, as provided for herein, shall be by shredding and shall be witnessed by the City Clerk or a designated representative. Section 4. Resolution No. 04-14 is hereby repealed. Section 5. The City Clerk shall certify the adoption of this resolution (attached Exhibit 2). R:/Resos 2005/Reso 05- PASSED, APPROVED, AND ADOPTED, by the City Council of the City of Temecula this 8th day of March, 2005. Jeff Comerchero, Mayor ATTEST: Susan W. Jones, CMC City Clerk [SEAL] STATE OF CALIFORNIA COUNTY OF RIVERSIDE CITY OF TEMECUlA ) ) ss ) I, Susan W. Jones, CMC, City Clerk of the City of Temecula, California, do hereby certify that Resolution No. 05- was duly and regularly adopted by the City Council of the City of Temecula at a regular meeting thereof held on the 8th day of March, 2005, by the following vote: AYES: COUNCllMEMBERS: NOES: COUNCllMEMBERS: ABSENT: COUNCllMEMBERS: ABSTAIN: COUNCllMEMBERS: Susan W. Jones, CMC City Clerk R:/Resos 2005/Reso 05- 'Exhibit B' Retention Schedule Description of Modifications 03/08/05 FilelTUFF Number Modifications: 203-16 Modified to Read: Temporary Signs Temporary Real Estate Signs (Wordinq Modification) 401-03 Modified to Read: General ledger File/AJE/BJE General ledger File (Wordina Modification) 602-02 Retention was permanent, changed to C + 2 = 3 years Contract/Agreement Correspondence (Retention Modification) 703-01 Retention was permanent, changed to C + 2 = 3 years Request for Investigation of Records (Retention Modification) 1302-08 Fire Permit Files Fire Permit Files (Addition) 'Exhibit C' CITY OF TEMECULA RETENTION SCHEDULE LEGENDS LEGENDS AA AC AD AS AT C CL E L P UC UD US AFTER AUDIT AFTER CLOSED AFTER DISPOSITION AFTER SETTLED AFTER TERMINATED CURRENT CLOSED ELECTION LIFE PERMANENT UNTIL CLOSED UNTIL DISPOSED UNTIL SUPERCEDED 03/08/05 CC Mtg. FILE FILE/RECORP NAME RETENTION/DISPOSITION GOVERNMENT EXPLANATION/COMMENTS NUMBER COPE OFFICE INACTIVE IMAGE TOTAL NUMBER AREA AREA RENTENTION 100 GENERAL ADMINISTRATIVE FILES 100-01 Mission Statement C P Y P 34090 Keep originals for historical purposes 100-02 Policies and Procedures City Wide) C P Y P 34090 Keep ori inals for historical purposes 101 CORRESPONDENCE CONTROL FtLES 101-01 Chronoloaical Files C 2 N C+2 34090 101-02 Mail Loa C 2 N C+2 34090 101-03 Telenhane Record Baoks C 2 N C+2 34090 Piscard after 2 years 101-04 SusDense Files C 2 N C+2 34090 Piscard after 2 years 101-05 Mailina ReDuests C 2 N C+2 34090 101-06 ND Lonaer in Use 101-07 ND Lonner in Use 200 PLANNING, BUDGET & PROGRAMMING FILES 201 EMERGENCY PLANNING FILES 201-01 Emeraencv PlanninD Files C P Y P 34090 201-02 Emeraencv ReDDmna Files C P Y P 34090 201-03 Civil Pisturbance & RiDt Files C P Y P 34090 201-04 Pisaster ReDDrtina Files C P Y P 34090 201-05 Civil PefenserrerrDrism Planning Files C P Y P 34090 201-06 Emergency Communications Files C P Y P 6254 (Includes 911\ 201-07 Community Resources C N US 6254 201-08 Emeraencv Manaaement Trainina C P Y P 6254 202 ORGANIZATION PLANNING FILES 202-01 Organization Planning (Citv of Temecula C 2 Y C+2 34090 203 CITY PLANNING FILES 203-01 Tentative Ma FilesfTentative Tract MaDs C P Y P 34090 203-02 Tentative Parcel MaD Files C P Y P 34090 203-03 Zone Chance Files C P Y P 34090 203-04 Variance Files C P Y P 34090 203-05 No Lonaer in Use 203-06 No Lonaer in Use 203-07 Temporary Use Permit C 2 N C+2 34090 203-08 Conditional Use Permit Files C P Y P 34090 203-09 No Lonaer in Use 203-10 Administrative PeveloDment Plan C P N P 34090 203-11 General Plan Amendments C P Y P 34090 203-12 Lot Line Ad'ustment C P Y P 34090 203-13 Environmentallnitiai Study &EIR C P Y P 34090 203-14 No Lonaer in Use 203-15 Comnrehensive Sian Pranram C P Y P 34090 203-16 TemDorarv Sians C 2 N C+2 34090 203-17 Sian Permit C P Y P 34090 203-18 No Lonaer in Use 203-19 Parcel Merner C P Y P 34090 203-20 Home OccuDation Permit C P Y P 34090 203-21 Planned SDecific Plan C P Y P 34090 203-22 Certificate of CamDlIance C P Y P 34090 03/08/05 CC Mtg, FILE FILEIRECORP NAME RETENTION/DISPOSITiON GOVERNMENT EXPLANATION/COMMENTS NUMBER COPE OFFICE INACTIVE IMAGE TOTAL NUMBER AREA AREA RENTENTION 203-23 Waivers of Final Mao C P Y P 34090 203-24 Pevelopment Pians C P Y P 34090 203-25 Second Unit Permit C P Y P 34090 203-26 Consistencv Check C 2 N C +2 34090 203-27 Annexation C P Y P 34090 203-28 Pevelopment Aoreements C P Y P 34090 203-29 Substantial Conformance C P Y P 34090 203-30 No Lonoer in Use 203-31 Landscape Agreements/Bonds/Plans C P Y P 34090 Landscape plans permanent as may be referenced in Conditions of Aooroval 203-32 Appeals C 2 N C+2 34090 203-33 No Lonoer in Use 203-34 No Lonoer in Use 204 COMPUTER APPLICATIONS & DIRECTORIES 204-01 Computer Studies Files C P Y P 34090 204-02 Computer Programming Files & C 2 N C+2 34090 Annual backup Pepartment Pirectories C 2 N C+2 Monthly backup C .5 N C+.5 Weekly backup C 2 mos. N C+2mos. Dailv backup 204-03 Computer Information and Reference C N UED 6254 Until equipment is disposed of Manuals 204-04 Information Systems Reports & C 2 N C+2 34090 Oroanization 204-05 Archived E-mail C 2 N C+2 34090 205 BUPGET FILES 205-01 Budoet Workino Paoer Files C 2 N C+2 34090 205-02 Pro osed Budoet C 2 N C+2 34090 205-03 Approved Budoet C P Y P 34090 205-04 Budoet Ad.ustments C P Y P 34090 205-05 No Lonoer in Use 205-06 No Lonoer in Use 205-07 No Lonoer in Use - Moved to Section 209 205-08 No Lonoer in Use 205-09 Caoitallmorovement Proaram Budaet C P Y P 34090 205-10 No Lonoer in Use 205-11 GANN Appropriation Limit C P Y P 34090 205-12 No Lonaer in Use 205-13 State Bud et Information C 2 N C+2 34090 206 REPORTING FILES 206-01 No Lonoer in Use 206-02 Annual Financial Reports C P Y P 34090 206-03 No Lonoer in Use 206-04 State Controller's Report (Citv) C P Y P 34090 206-05 Street Reoort rCiM C P Y P 34090 206-06 Statement of Indebtedness RPA1 C P Y P 34090 206-07 State Controller's Report (RPA) C P Y P 34090 206-08 State Controller's Report (TCSP) C P Y P 34090 207 COST ANALYSIS STUDIES 207-01 Cost Analvsis Studies Files C P Y P 34090 03/08/05 CC Mtg. FILE FILE/RECORP NAME RETENTION/PISPOSITION GOVERNMENT EXPLANATION/COMMENTS NUMBER COPE OFFICE INACTIVE IMAGE TOTAL NUMBER AREA AREA RENTENTION 207-02 No Lonoer in Use 208 REDEVELOPMENT 208-01 Redevelopment Plan C P Y P 34090 208-02 Redevelooment Pro'ects C P Y P 34090 208-03 Redevelooment Proorams C P Y P 34090 208-04 Housino Proorams C P Y P 34090 208-05 HouslnQ Projects C P Y P 34090 208-06 Owner Partlcioation Rules US C N US 34090 Until su erceded 208-07 Relocation Assistance. Rules & Guidelines US N US 34090 Until superceded 209 PROGRAM FILES 209-01 Community Services FundinQ ProQram C P Y P 34090 209-02 Community Pevelopment Block Grants C 4AC N 4AC 34090; 4 Years after dosed (CPBG\ 7 CFR 3016.42 300 MANAGEMENT FILES 301 DEPARTMENTAL MANAGEMENT FILES 301-01 No Lancer in Use 301-02 Conference and MeetinQs C -- N US 6254 Until superceded 301-03 Departmental Procedures C N US 6254 Until superceded 302 REPORTS MANAGEMENT FILES 303 FORMS MANAGEMENT FILES 303-01 Forms C -- N US 6254 Until superceded 304 RECORPS MANAGEMENT FILES 304-00 Reference Papers C -- N US 6254 Until superceded 304-01 Filing Systems & Procedures (Indudes C - N US 6254 Until superceded TUFFS) 304-02 Records Center Locator Files/Inventories C P Y P 6254 304-03 Records Pestruction Authorization Files C --- Y P 6254 Originals are attached as exhibits to resolutions authorizinQ destruction 304-04 Indexjng (Minutes, Resolutions, Etc,) C --- N US 6254 Until superceded 304-05 Ima Ino/Microoraphics Prooram C N US 6254 Until superceded 304-06 Transfer Lists C Y P 6254 304-07 Retention Schedules C N US 6254 Originals are attached as exhibits to the resolutions approvino retention 305 RISK MANAGEMENT 305-01 Insurance C Y P 34090 CitY Clerk retains ori inals 305-02 Claims AS N 3AS 34090 3 Years after settled 305-03 No Lancer in Use 305-04 No LonQer in Use 400 ACCOUNTING, PAYROLL & RETIREMENT 401 ACCOUNTING & REVENUE FILES 401-01 No Lonoer in Use 401-02 No Lancer in Use 401-03 General Ledcer File/AJE/BJE C P Y P 34090 401-04 No LonQer in Use 401-05 No Lonoer in Use 401-06 Accounts Payable C 4AA Y 4AA 34090 4 years after audit 401-07 Accounts Receivable C 4AA N 4AA 34090 4 years after audit 03/08/05 CC Mtg, FiLE FILE/RECORP NAME RETENTIONlDlSPOSiTION GOVERNMENT EXPLANATION/COMMENTS NUMBER COPE OFFICE INACTIVE IMAGE TOTAL NUMBER AREA AREA RENTENTION 401-08 No Lonoer in Use 401-09 No Lonoer in Use 401-10 Pemands & Warrants C P Y P 34090 401-11 Encumbrance Files C 4AA N 4AA 34090 4 years after audit 401-12 No Lonoer in Use 401-13 List of Pemands C 4AA N 4AA 34090 4 years after audit 401-14 Petty Cash Files 2 4AA Y 4AA 34090 4 years after audit 401-15 No Lonoer in Use 401-16 Sales Tax C 4AA N 4AA 34090 4 years after audit 401-17 No Lonoer in Use 401-18 Master Chart of Accounts C P Y P 34090 401-19 Financial Statements 2 7AA Y 7AA 34090 & 7 years after audit CCP 337 401-20 State Revenues C P Y P 34090 401-21 Fiscal Analvsis C P Y P 34090 401-22 No Lonoer in Use 401-23 No Lonoer in Use 401-24 No Lonoer in Use 401-25 Vouchers and Voucher Register (Cash C 4AA 4AA 34090 4 years after audit Disbursement Journal 401-26 No Lonoer in Use 401-27 No Lonoer in Use 401-28 No Lonoer in Use 401-29 No Lonoer in Use 401-30 No Lonoer in Use 401-31 No Lonoer in Use 401-32 No Lonoer in Use 401-33 No Lonoer in Use 401-34 No Lonoer in Use 401-35 Internal Service Funds C 4AA N 4AA 34090 4 years after audit 401-36 CaoitallmDrovement Prooram CIP C P Y P 34090 401-37 Fixed Assets C P Y P 34090 402 RECEIPTS & BILLtNG FILES 402-01 No Lonoer in Use 402-02 Pailv Cash Receiots C 4AA N 4AA 34090 4 years after audit 402-03 No Lonoer in Use 402-04 No Lonoer in Use 402-05 Permits and Permit Fees C P Y P 34090 402-06 Business Lincenses C 4AT N 4AT 34090 4 years after termination 402-07 No Lonoer in Use 402-08 No Lonoer in Use 403 CITY BANKING FILES 403-01 Bank DeDosit Files C 4AA N 4AA 34090 4 years after audit 403-02 Bank Statements C 4AA N 4AA 34090 4 vears after audit 403-03 Check Stubs, CanceliedNoided Checks C 5AA N 5AA 34090 5 years after audit (Includes payroll, cancelled & voided checks) 403-04 Sionature Cards & Authoritv C 5AA N 5AA 34090 Minimum of 3 years or until superceded 403-05 Bankino Service Files C 3AT N 3AT 34090 3 years after termination 403-06 Bank Reconciliation C 4AA N 4AA 34090 4 ears after audit 403-07 Bank Proposals C 2 N C+2 34090 03/08105 CC Mtg. FILE FILE/RECORP NAME RETENTION/PISPOSITION GOVERNMENT EXPLANATION/COMMENTS NUMBER COPE OFFICE INACTIVE IMAGE TOTAL NUMBER AREA AREA RENTENTION 403-08 NP Checks (Numerical Listing) C 4M N 4M 34090 4 years after audit 404 PAYROLL FILES 404-01 Payroll Files C P N P 34090 404-02 Payroll Deductions/Benefit Reports C 2/P N C+2/P 34090 Payroll Peductions - C + 2 P29 CFR 1627.3 Benefit Reports - Permanent - 29 CFR 1627.3 404-03 Payroll Reports C 6M N 6M 34090 6 years after audit 404-04 Time Cards C 6M N 6M 34090 6 years after audit 404-05 No Lonoer in Use 404-06 Vacation & Sick Leave C 4M N 4M 34090 4 years after audit 404-07 Pelerred Compensation C P N P 34090 29 CFR 1627.3 404-08 No Lonaer in Use 404-09 Unem lavment Compensation Files C 5AT N 5AT 34090 404-10 No Longer in Use 404-11 No Lonaer in Use 404-12 No Lonaer in Use 404-13 No Longer in Use 404-14 PERS - Payroll Reports C P N P 29 CFR 1627.3 404-15 Copies 01 Employee Paychecks & Pirect C 5M N 5M 34090 Peposit Stubs 404-16 Workers Comoensation C 5AT N 5AT 34090 405 BOND FILES 405-01 Bond Issue Files C P Y P 53921 & Keep in office area until terminated; fiim CCP 337.5 405-02 No Lon er in Use 405-03 No Lon er in Use 405-04 No Lon er in Use 405-05 No Lon er in Use 405-06 No Lon er in Use 405-07 No Lon er in Use 405-08 No Lon er in Use 405-09 Bonds, Pevelopment and Performance C P Y P 53921 & Keep in office area until terminated; film CCP 337.5 405-10 No Longer in Use 405-11 Redevelapment Agency C P Y P 53921 & CCP337.5 405-12 Temecula Community Services Pistrict C P Y P 53921& CCP337.5 405-13 Industrial Pevelapment Authority C P Y P 53921& CCP337.5 405-14 CFP 88-12 C P Y P 53921& CCP337.5 405-15 CFP 98-1 (See also 705-20) C P Y P 53921& CCP337.5 406 AUDIT FILES 406-01 No Lon er in Use 406-02 Na Langer in Use 406-03 No Longer in Use 406-04 Na Lanaer in Use 406-05 No Lan er in Use 03/08/05 CC Mtg. FILE FiLE/RECORP NAME RETENTIONIPISPOSITION GOVERNMENT EXPLANATION/COMMENTS NUMBER COPE OFFICE INACTIVE IMAGE TOTAL NUMBER AREA AREA RENTENTION 406-06 No Lonaer in Use 406-07 CitY Annual Audit C P Y P 34090 406-08 Sinale Audit C P Y P 34090 406-09 Redevelooment Aaencv C P Y P 34090 406-10 Riverside County Transportation C P Y P 34090 Commission 408-11 Other C P Y P 34090 407 RETIREMENT FILES 407-01 Individual Vested Interest Records C P Y P 34090 407-02 Peferred Comoensation Files C P Y P 34090 407-03 Retirement Reports Files C P Y P 34090 407-04 Retirement Correspondence and Information (PER~Ù C P Y P 34090 407-05 Pisabilitv Retirement C P Y P 34090 408 INVESTMENTS FILES 408-01 No Lonaer in Use 408-02 No Lonaer in Use 408-03 No Lonaer in Use 408-04 Certificates of Peoosit Information UC P Y P 34090 Until closed 408-05 Investment Information Files C 4AA N 4AA 34090 408-06 Monthlv Treasurer's Report C P Y P 34090 408-07 Administration C 4AA N 4AA 34090 408-08 No Lonaer in Use 408-09 Brokers/Pealers 2 -- N 2 34090 408-10 State of California Local Agency Investment Fund (LAIF) C 4AA N 4AA 34090 4 vears after audit 408-11 Bank Investment AQreement C P Y P 34090 409 REVENUE 409-01 Administration C 4AA N 4AA 34090 4 vears after audit 409-02 No Lonaer in Use 409-03 No Lonaer in Use 409-04 User Fee Studies C P Y P 34090 409-05 Pevelopment Impact Fees C P Y P 34090 409-06 Franchise Fees C P Y P 34090 409-07 Fee Schedules C P Y P 34090 409-08 No Lonaer in Use 409-09 No LonDer in Use 409-10 ProperlY Tax C 4AA N 4AA 34090 4 vears after audit 409-11 Sales Tax C 4AA N 4AA 34090 4 vears after audit 409-12 Transient Occuoancv Tax (TOT) C 4AA N 4AA 34090 4 vears after audit 409-13 No LonDer in Use 409-14 No LonDer in Use 409-15 TCSP Fees C P Y P 34090 409-16 Pocumentarv Transfer Tax C 4AA N 4AA 34090 4 vears after audit 409-17 No LonDer in Use 409-18 Grants C P Y P 34090 409-19 No LonDer in Use 409-20 No Lonaer in Use 409-21 Na Lanaer in Use 409-22 No LanQer in Use 03/08/05 CC Mtg, FILE FILE/RECORD NAME RETENTION/PISPOSITION GOVERNMENT EXPLANATION/COMMENTS NUMBER COPE OFFICE INACTIVE IMAGE TOTAL NUMBER AREA AREA RENTENTION 409-23 Gas Tax C 4AA N 4AA 34090 4 vears after audit 409-24 Vehicle Impound Fee C P Y P 34090 409-25 Development AQreement Fees C P Y P 34090 409-26 No Lonoer in Use 409-27 Jarvis Prop 218 C P Y P 34090 409-28 County Revenues, Other C P Y P 34090 409-29 State Revenues, Other C P Y P 34090 409-30 Measure A C P Y P 34090 410 ECONOMIC DEVELOPMENT 410-01 Loans & Incentives C P Y P 34090 410-02 Studies/Research/Oem ooraohics C P Y P 34090 410-03 Mee ti n gs/ S em i na rs/ Co n f e re nces/ C 2 N C+2 34090 Showcases 410-04 EPC's & Other Aoencies C P Y P 34090 410-05 Temecula Businesses C US N US 34090 410-06 Business PevelopmenUPro'ects C US N US 34090 500 PERSONNEL, SALARY, MEPICAL & SAFETY 501 PERSONNEL RECORDS 501-01 Individual Personnel Folders 3AT P N P 34090 3 vears after termination 501-02 Personnel Policv File C P Y P 34090 501-03 No LonQer in Use 501-04 No Lonoer in Use 502 SALARY & BENEFITS 502-01 Salarv Benefit Plans C P Y P 34090 502-02 SalarY Survev Files C P Y P 34090 Historical value 502-03 No Lonaer in Use 502-04 Salarv Schedules C P Y P 34090 502-05 FrinQe Benefits C P Y P 34090 502-06 No Lonaer in Use 502-07 Mana ement Campensation Plan C P Y P 34090 503 PERSONNEL CLASSIFICATION FILES (Permanent retention of setected records such as salary adjustments, applications, performance evaluations, disciplinary actions far ALL employees ::~~~~t:~~nt, contract, part-time & 503-01 Classification Specifications C P Y P 34090 Historical value 503-02 No Lonaer in Use 503-03 No Lonaer in Use 503-04 No LonQer in Use 504 PERSONNEL MANAGEMENT FILES 504-01 No Lonaer in Use 504-02 No Lonaer in Use 504-03 Na LonQer in Use 504-04 No LonQer in Use 504-05 No Lanaer in Use 504-06 Oraanization Charts C P Y P 34090 505 ELIGIBILITY & APPOINTMENT FILES 8 03/08/05 CC Mtg, FILE FILE/RECORP NAME RETENTION/DISPOSITION GOVERNMENT EXPLANATION/COMMENTS NUMBER COPE OFFICE INACTIVE IMAGE TOTAL NUMBER AREA AREA RENTENTION 505-01 Notification of Appointment C 2 N C+2 34090 505-02 Pepartment of Motor Vehicles Privin9 C 2 N C+2 34090 Records 505-03 No Lonper in Use 505-04 Immipration Record C 2 N C+2 34090 505-05 Recruitment Advertisin Files C 3 N C+3 29 CFR 1627.3 505-06 Job Application Files C 3 N C+3 29 CFR 1627.3 505-07 Personnel Reouisitions C 2 N C+2 34090 505-08 Consultants C 2 N C+2 34090 506 TESTING FILES 506-01 Test & Examination Files (Including 2 Ordelino) C N C+2 34090 506-02 Examination Notice Files C 2 N C+2 34090 506-03 Applications Com leted Examination Files C 3 N C+3 29 CFR 1627.3 506-04 Affirmative Action Forms C 2 N C+2 34090 507 TRAINING FILES 507-01 Tuition Reimbursement Arranoements Fiies C 2 N C+2 34090 507-02 Special Trainin Proorams CETA, etc.) C 2 N C+2 34090 507-03 Personnel Trainino Files C 2 N C+2 34090 507-04 i;~.":.~a) ~:~~e Apprenticeship Model C 2 N C+2 34090 508 MEDICAL RECORPS FILES 508-01 No Lonoer In Use 508-02 Workers Comp C P Y P 34090 508-03 Pre Emnloyment Phvsical Exams C P y P 34090 509 RECRUITMENT FILES 509-01 Moved to Section 505 509-02 Moved to Section 505 509-03 Moved to Section 505 509-04 Moved to Section 505 510 SAFETY FILES 510-01 SafelY Reports/Minutes C P y P 34090 510-02 AccidenUSafety Investigation Files (OSHA, C P N P 34090 etc.) 510-03 SafelY Manual C --- N US 34090 Until superceded 510-04 No Lonoer in Use 511 INCENTIVE AND SERVICE AWARPS 511-01 Service Awards C P Y P 34090 600 PURCHASING, CONTRACTING, EQUIPMENT AND SERVICE FILES 601 PURCHASING FILES 601-01 Purchase Orders C 4M N 4M 34090 4 years after audit 601-02 Product, Services, Cataio s C 2 N C+2 34090 601-03 Bid Files C 4/10 N 4/10 CCP 337.5 Unsuccessful after 4 years; Successful after 10 years 601-04 Authorization to Purchase other than Bid US N US 6254 Until superceded 601-05 Pepartment Reouisition File C 5M N 5M 34090 5 vears after audit 601-06 Purchasino Policy and Procedures US --- N US 6254 Until superceded 601-07 No Lonoer in Use 601-08 Vendors Lists P/NR N P/NR 34090 03/08/05 CC Mtg. FILE FILEIRECORP NAME RETENTION/PISPOSITION GOVERNMENT EXPLANATION/COMMENTS NUMBER COPE OFFICE INACTIVE IMAGE TOTAL NUMBER AREA AREA RENTENTION 601-09 Lease/Purchasino Files C P Y P 34090 601-10 Administration C US N US 34090 Until superceded 601-11 No Lonoer in Use 601-12 No Lonoer in Use 601-13 Credit Applications Copies of our with Co. C 4AA N 4AA 34090 4 years after audit 601-14 No Lonoer in Use 601-15 RFQ's/RFP's C 3 Successfui N 3 Successful 34090 2 Unsuccessful 2 Unsuccessful 601-16 Consultant information C 2 N C+2 34090 602 CONTRACTS & AGREEMENTS 602-00 Contracts & Aoreements C P Y P 34090 Lien aGreements must be kept permanentl 602-01 Franchises C P Y P 34090 602-02 Contracts and Agreements C 2 Y C+2 34090 Correspondence 602-03 Lease Aoreements C P Y P 34090 602-04 PlanninG Aoreements C P Y P 34090 603 INVENTORY SUPPLY FILES & FIXED ASSETS 603-01 Master inventory of Equipment (Pep!. C P Y P 34090 Folders) 603-02 Fuel Records File (Gasoline, Oil, etc. C 2 N C+2 34090 603-03 Vehicle Reoistration Records C P N P 34090 Office until superceded 603-04 Inventorv of Supplies C P Y P 34090 Office until superceded 603-05 Vehicle Maintenance Policv C N US 34090 Until superceded 604 SALVAGE ANP SURPLUS SALES 604-01 Salvaae and Surolus Sales C 3AP N C+3AD 34090 3 years after disposition 605 PUBLICATION AND PRINTtNG FILES 605-01 Proof of Publication C P Y P 34090 605-02 Minoritv Publication List C P Y P 34090 606 EQUIPMENT LOG AND SERVtCE RECORDS 606-01 Eoui ment Instruction and Information C UP N C+3 34090 Until disposed 606-02 Eoui ment Loa Book Files C UP N C+3 34090 Untii disposed 606-03 Equipment Service Records & Equipment C UP N C+3 34090 Until disposed Maintenance 606-04 Work Orders and Service Reouests C N C+3 34090 607 SERVICES CONTRACTED 607-01 Service Aareements C P Y P 34090 607-02 Misc. Mechanics Lien & Stop Notices C P Y P 34090 700 LEGISLATIVE, ELECTIONS & LEGAL FILES 701 LEGISLATIVE FILES 701-01 Council Reference Papers/MeetinGs 3 P Y P 34090 701-02 CitY Council Aaendas 3 P Y P 34090 701-03 Board, Committee, Commission & Agency 3 P Y P 34090 Apendas 701-04 Ordinance Files P -- Y P 34090 Originals may not be destroyed; image for reference PUrDOSeS onl 701-05 Council Resolutions P Y P 34090 Originals may not be destroyed; image for reference purposes onl 10 03/08/05 CC Mtg. FILE FILE/RECORP NAME RETENTION/PISPOSITION GOVERNMENT EXPLANATiON/COMMENTS NUMBER CODE OFFICE INACTIVE IMAGE TOTAL NUMBER AREA AREA RENTENTION 701-06 Board, Committee, Commission & Agency P -- Y P 34090 Ori9inals may not be destroyed; image for Minutes reference Dureoses oniv 701-07 Board, Committee, Commission & Agency P -- Y P 34090 Originals may not be destroyed; image for Ordinances reference Dureoses oniv 701-08 Board, Committee, Commission & Agency P - Y P 34090 Originals may not be destroyed; image for Resolutions reference Dureoses oniv 701-09 Board, Committee, Commission & Agency Current! 2 Y P 34090 Unsuccessful applications can be destroyed Reference Papers, Applications, UntiiTel1T1 after 3 years: Successful should be kept for Aonointments & Resionations Ex ires historical Dureoses. 701-10 Council Minutes P -- Y P 34090 Originals may not be destroyed; image for reference Dureoses onlv 701-11 State Legislative infDl1T1ation & C 2 N C+2 6254 CorresDondence (BrDwn Act) 701-12 Federal Legislative Infol1T1ation & C 2 N C+2 34090 CorresDondence (GFOA) 701-13 Legislative Studies, Analysis, Mandates P Y P 34090 and Pistricts 701-14 MuniciDal Code US P Y P 34090 ReDlace suDerceded coDies 701-15 Rancho Calitomia Water Pistrict P --- Y P 34090 Resolutions, Ordinances & Minutes 701-16 Meetino NotificatiDns & Public Hearinqs C P Y P 34090 701-17 Proclamations C 2 N C + 2 34090 Retain Ones of historical value 701-18 Citv Seal/Looo P --- Y P 34090 701-19 Citv of Temecula Incoreoration P --- Y P 34090 Historical value 701-20 Citv Council/Commission Recordinos P P N P 34090 Citv Council Dolicv 701-21 No Lonoer in Use 701-22 Citv Council Vacancv C P Y P 34090 Do not destrov oriqinal 702 ELECTtON FILES 702-00 Election Reference Pacers E+4 --- N E+4 34090 4 years after election 702-01 Oaths of Office C/AT P Y P 34090 702-02 ElectiDn ODeratiDnal Files C P Y P 34090 702-03 ElectiDn Statistics Files - Business C P Y P 34090 Addresses 702-04 Election BaliDts C P Y P 34090 Sam Ie ballot retained Del1T1anentlv 702-05 Absentee Voter Files CorresDondence C P Y P 34090 702-06 Nomination Petition Files C P Y P 34090 702-07 Election Historical Files C P Y P 34090 702-08 Campaign Statements C Y PIE +5 GC81009 (b) Elected - pel1T1anent Nonelected - Election + 5 702-09 Reports to State & Nationai Election C P Y P 34090 Committees 702-10 Annexation, Consolidation & Boundary C P Y P 34090 Files 702-11 Recall Fiies C P Y P 34090 702-12 Initiatives & Referendum Petitions C 8 months Y 8 months EC 17200 Elections Code 17200 702-13 Mayor/Mayor Pro- T em C P Y P 34090 702-14 State PrODositions (Califomia) C 2 N C+2 34090 703 LEGAL INVESTIGATION & LlTtGATION 703-01 Reouest for Investioation/Records C 2 Y C+2 34090 703-02 Legalized Gambling Files C P Y P 34090 11 03/08/05 CC Mtg. FILE FILE/RECORP NAME RETENTION/PISPOSITION GOVERNMENT EXPLANATION/COMMENTS NUMBER COPE OFFICE INACTIVE IMAGE TOTAL NUMBER AREA AREA RENTENTION 703-03 Uti ation Files, General C P Y P 34090 703-04 Open for new item 34090 703-05 Protests C 2 N C+2 34090 703-06 Bankruotcv FilinQs/Foreclosure Notices P P Y P 34090 703-07 Investioations C 2 N C+2 34090 703-08 Subpoenas C 2 N C+2 34090 703-09 Utioatlon BY City C P Y P 34090 704 LEGAL AFFAIRS FILES 704-00 Leqal Affairs Reference Pa ers AS 3 N 3AS 34090 704-01 Accidents Involvino City Vehicles AS 3 N 3AS 34090 3 years after settied 704-02 Notice of Violation Fiies C P Y P 34090 704-03 Notice To Comol Files C P Y P 34090 704-04 Affidavits Files CL + 5 N CL +5 34090 704-05 JudQment Files C P Y P 34090 704-06 Rent Control C P Y P 34090 704-07 Statements of Economic Interest C T + 7/E +5 N T+7/E+5 81009 Elected: Non-Eiected 704-08 Conflict of Interest Code US Y P 34090.7 Untii superceded 704-09 Gamishment & Levies C P Y P 34090 704-10 Code Enforcement US 3AS N 3AS 34090 3 years after settled 704-11 CitY Attomev Opinions C P Y P 34090 Retain record COpy for administrative value 704-12 City Attorney Correspondence (General) C 5 Y 5AS 34090: 5 years after settled PC 832.5 704-13 Claims Aoainst the CitY AS 3 N 3AS 34090 3 vears after settled 704-14 Pamaae to CitY Property AS 3 N 3AS 34090 3 vears after settied 704-15 Natarv Public Certification File C P Y P 34090 704-16 Small Claims AS 5 N 5AS 34090; 5 years after settled PC 832.5 704-17 Federal Laws Labor, Public Works, etc. C US N US 34090 Until suoerceded 704-18 Moratoriums C P Y P 34090 704-19 Petitions See 702-12 for election petitions C 2 N C+2 34090 704-20 Amicus Briefs C P Y P 34090 704-21 Probates C P Y P 34090 705 ASSESSMENT/SPECtAL DISTRICTS 705-00 No Lonaer in Use 705-01 AssessmenUSpecial Pistricts Pro osed C P Y P 34090 705-02 AD 159 C P Y P 34090 705-03 AP 161 C P Y P 34090 705-04 CFP 88-12 Ynez Corridor C P Y P 34090 705-05 Temecula CommunitY Services Pistrict C P Y P 34090 705-06 No Lonoer in Use 705-07 Redevelooment Aaencv C P Y P 34090 705-08 No Lonoer in Use 705-09 CSA 143 C P Y P 34090 705-10 No LonQer in Use 705-11 AP 155 C P Y P 34090 705-12 Industrial Pevelopment Authoritv ¡IPA C P Y P 34090 705-13 No Lonoer in Use 705-14 No LonQer in Use 705-15 No Lonoer in Use 705-16 No Lonoer in Use 12 03/08/05 CC Mtg. FILE FILE/RECORD NAME RETENTION/PISPOSITION GOVERNMENT EXPLANATION/COMMENTS NUMBER COPE OFFICE INACTIVE IMAGE TOTAL NUMBER AREA AREA RENTENTION 705-17 No Lonaer in Use 705-18 No Lonaer In Use 705-19 Na Lonoer In Use 705-20 ~:)D 98-1 Winchester Hills (See also 405- C P Y P 34090 705-21 No Lonoer In Use BOO ENGINEERING, CONSTRUCTION, BUILPING ANP CAPITAL PROJECTS 801 GENERAL ENGINEERING 801-00 Reference PaDers C P Y P 34090 801-01 ImDrovement Plans Water C P Y P 34090 801-02 Improvement Plans Sewer C P Y P 34090 801-03 ImDrovement Plans - StDrm Praln C P Y P 34090 801-04 Improvement Plans Street (All Weather C P Y P 34090 Access) 801-05 Gradlna Pians C P Y P 34090 802 ENGINEERING AND CONSTRUCTION PERMITS 802-01 Excavation Permits C P Y P 34090 802-02 Gradino Permits C P Y P 34090 802-03 No LDnoer in Use 802-04 ODen for New Item - -- -- 802-05 Encroachment Permits C P Y P 34090 802-06 No Lonaer in Use 802-07 RI htofEntrv C P Y P 34090 802-08 Flood Plain Peveiopment Permits C P Y P 34090 803 MAP FILES 803-01 Final Tract MaDs C P Y P 34090 803-02 Final Parcel MaDs C P Y P 34090 804 No Lonae, In Use 804-01 No Lonaer in Use 805 BUILDING PLANS, PERMITS ANP SPECIFICATIONS 805-00 Reference PaDers C P Y P 34090 805-01 Sewer Specifications C P Y P 34090 805-02 No Lonoer in Use 805-03 LandscaDe SDecificatlons C P Y P 34090 805-04 Regional Standard PraIMngs and C P Y P 34090 Specifications for Public Works 805-05 No Lonoer in Use 805-06 Bulld;na Codes C P Y P 34090 805-07 Bulld;no Permits C P Y P 34090 805-08 Bulldino Plans C P Y P 34090 For life of the structure B06 CAPtTAL PROJECTS 806-01 5-Year Plan C P Y P 34090 806-02 10-Year Plan C P Y P 34090 806-03 Pro'ect Plannino Reference Papers C P Y P 34090 806-04 Pro'ects in Proaress C P Y P 34090 806-05 Com Dieted Pro'ects C P Y P 34090 807 INSPECTION FILES 13 03/08/05 CC Mtg, FILE FILE/RECORP NAME RETENTION/PISPOSITION GOVERNMENT EXPLANATION/COMMENTS NUMBER COPE OFFICE INACTIVE IMAGE TOTAL NUMBER AREA AREA RENTENTION 807-01 InsDectDrs Dailv ReDorts C P Y P 34090 807-02 Billboard and Sian Files C P Y P 34090 807-03 Peputv Inspectors/Citv Fee Re ulred C P Y P 34090 807-04 Confidentiallnvestioatlons C P N P 34090 900 LABOR RELATIONS FtLES 901-00 Labor Relations Reference Papers C P Y P 34090 901-01 Meet and Confer C P Y P 34090 901-02 Memorandum of Understandin9 3 Years P Y P 34090 3 years after expiration After ExDiration 901-03 City Sponsored Employee Activities (Team C 2 N C+2 34090 PACE.) 901-04 No Lonaer in Use 901-05 Employee Organization Files/Local 911 C P Y P 34090 Teamster Files 901-06 Grievance Fiies AS N 5AS PC 832.5 5 vears after settied 901-07 Piscrlmlnatian Complaints AS N 5AS PC 832.5 5 vears after settled 901-08 Political Activitv I EmDlovee Related) C P Y P 34090 901-09 No Lonaer in Use 901-10 No Lonoer in Use 1000 RIGHT-OF-WAY, BOUNDARY ANP PROPERTY FILES 1001 RIGHT-OF-WAY FILES 1001-01 Easements Granted BY City C P Y P 34090 1001-02 Easements Granted BY Countv C P Y P 34090 1001-03 Irrevocable Offers of Pedlcation LO.P. C P Y P 34090 1001-04 Encroachment Files C P Y P 34090 1001-05 Quitclaims C P Y P 34090 1001-06 Easement Grant TO City C P Y P 34090 1002 PROPERTY FILES 1002-01 ProDertv Acauisltlon Files C P Y P 34090 1002-02 ProDertv Lease Files C P Y P 34090 1002-03 Propertv Sale Files C P Y P 34090 1002-04 Address Chancre C P Y P 34090 1002-05 Geo raDhical Site Names/Si ns C P Y P 34090 1002-06 Vacations C P Y P 34090 1002-07 Annexations C P Y P 34090 1002-08 ProDertv Manaoement C P Y P 34090 1002-09 ArchaeolDalcal Sites C P Y P 34090 1002-10 Eminent Pomaln ACQuisition C P Y P 34090 1002-11 Appraisals C P Y P 34090 1003 BOUNDARY FILES 1003-01 Boundarv PescriDüon C P Y P 34090 1003-02 SDhere Df Influence C P Y P 34090 1100 PUBLIC SERVICES AND PUBLIC RELATIONS 1110 STREET MAINTENANCE AND IMPROVEMENT FILES 1110-01 Street Improvement C P Y P 34090 1110-02 Off-Site Plans Ramps. Sidewalks, Curbs, C P Y P 34090 14 03/08/05 CC Mtg. FILE FiLEIRECORP NAME RETENTIONIPISPOSITION GOVERNMENT EXPLANATION/COMMENTS NUMBER COPE OFFICE INACTIVE IMAGE TOTAL NUMBER AREA AREA RENTENTION etc, 1110-03 Brldaes C P Y P 34090 1110-04 Street Plannina C P Y P 34090 1110-05 Street Maintenance and Repairs 2 1 N 3 34090 1110-06 StriDlna, Crosswalks, Bike Lanes, etc, C P Y P 34090 1110-07 Street Names and Sians C P Y P 34090 1110-08 Street Fumiture Bus Benches C P Y P 34090 1110-09 State Hiahwavs & Freewavs C P Y P 34090 1110-10 Street Inventory C P Y P 34090 1110-11 Medians C P Y P 34090 1110-12 Slopes C P Y P 34090 1110-13 Street Numberina C P Y P 34090 1110-14 Petour Plans C P Y P 34090 1120 STREET LIGHTING FILES 1120-01 Street LIahtin Assessment Flies C P Y P 34090 1120-02 Street LIahtina Maintenance Flies 2 1 N 3 34090 1120-03 Street LIghting Information & Reference C P Y P 34090 Papers 1130 SPECIAL SERVtCES FILES 1130-01 Volunteer Praaram C 2 N C +2 1130-02 Work Exchange Programs (Court Referral) C 2 N C+2 34090 1130-03 Contribution ProQrams C 2 N C+2 34090 1130-04 Special Events Permits C 2 N C +2 34090 1140 RESEARCH, STUPIES & SPECIAL PROJECTS 1140-01 Economic PeveloDment C 2 Y P 34090 1140-02 Misc, Studies/Surveys C 2 Y P 34090 1141 SPECIAL STUPIES FILES 1141-01 Flood Controi Studies C 2 Y P 34090 1141-02 Pemoaraphic & Statistical Studies C 2 Y P 34090 1141-03 Wastewater Reclamation Studies C 2 Y P 34090 1141-04 Water Studies C 2 Y P 34090 1141-05 Personnel Studies C 2 Y P 34090 1141-06 Capital Improvement Studies C 2 Y P 34090 1141-07 Finance Studies C 2 Y P 34090 1141-08 Parkina Studies C 2 Y P 34090 1141-09 Research and Studies: General C 2 Y P 34090 1141-10 Special Pro'eets Studies C 2 Y P 34090 1150 ANIMAL CONTROL FILES 1150-01 Animal Control Corres ondence C 2 N C+2 34090 1150-02 Animallnoculatlons/LicenslnQ C 2 N C+2 34090 1150-03 Animal Control CItation HearinQs C 2 N C+2 34090 1150-04 Wild and Exotic Animals C 2 N C+2 34090 1160 TRAFFIC CONTROL AND PARKING 1160-01 Traffic Control Files C P Y P 34090 1160-02 Traffic Studies and Surveys C P Y P 34090 1160-03 No Lonaer in Use 1160-04 Traffic Control ReDuests Pubiic Inauirv C P Y P 34090 1160-05 Traffic Safety Committee C P Y P 34090 15 03/08/05 CC Mtg, FILE FILE/RECORP NAME RETENTION/PIS POSITION GOVERNMENT EXPLANATION/COMMENTS NUMBER CODE OFFICE INACTIVE IMAGE TOTAL NUMBER AREA AREA RENTENTION 1160-06 Traffic Consultants C 5 Y C+5 34090 5 years after no lonoer used 1161 TRAFFIC MAPS 1161-01 ToPoQraphlcal Traffic Maps C P Y P 34090 1161-02 Street Maps C P Y P 34090 1161-03 Speed Zone Survev Maps C P Y P 34090 1162 TRAFFtC SIGNAL FILES 1162-01 Traffic SiQnals C L N L 34090 Life of slQnal 1162-02 Traffic SIQnal Maintenance C L N L 34090 Life of slQnal 1162-03 Red Lioht Enforcement I.e. cameras, etc. C L N L 34090 Life of eoul ment 1163 PARKING FILES 1163-01 ParklnQ Permits and Control/Citations C US N US 34090 Until superceded 1163-02 Curb Zone Files IRed, Green, Stri inQ: C US N US 34090 Until superceded 1163-03 Off-Street ParklnQ C US N US 34090 Until suoerceded 1170 SANITATION, SEWERS & STORMPRAINS 1170-01 Sewer Services, General C US N US 34090 Until superceded 1170-02 Peposlts, Refunds and Rates C US N US 34090 Until superceded 1170-03 Sewer Svstem Maintenance C US N US 34090 Until superceded 1170-04 Solid Waste ManaQement C US N US 34090 Until superceded 1170-05 PrainaQe Correspondence C US N US 34090 Until superceded 1170-06 Seotic Svstem C US N US 34090 Until superceded 1170-07 Refuse Collection/Haulers C US N US 34090 Until suoerceded 1170-08 SewaQe TreatmentNVater Reclamation C US N US 34090 Until superceded 1170-09 Storm Pralns and Flood Control C US N US 34090 Until su erceded 1170-10 Sewer Facilities C US N US 34090 Until su erceded 1170-11 Sewer Pistrict Annexation C US N US 34090 Until su erceded 1170-12 Sewer Capacity C US N US 34090 Until su erceded 1170-13 Sewer Connections/Applications C US N US 34090 Until su erceded 1180 PUBLIC RELEATIONS FILES 1180-01 Public Relations Reference Papers 2 P Y P 34090 Historicai value 1180-02 News Clippings 2 --- N P 34090 Keep only selected clippings for historical value 1180-03 Public Inquiry and Complaints (Except C 2AS N 2AS Consumer) 34090 2 vears after settled 1180-04 Press Releases 2 1 N 3 34090 Selected release for historical value 1180-05 Community Relations 2 P Y P 34090 1180-06 Public Ceremonv Files 2 P Y P 34090 Historical value 1180-07 Professional Oroanizatlon Flies 2 P Y P 34090 Historical value 1180-08 Public Questionnaires 2 P Y P 34090 Historical value 1180-09 Municipal Newsletter 2 P Y P 34090 Historical value 1180-10 Ponations TO the City 2 P Y P 34090 Historical value 1180-11 Oroanizations and Clubs, General 2 P Y P 34090 Historicai value 1180-12 Community Education 2 P Y P 34090 Historical value 1180-13 Special Events 2 P Y P 34090 Historical value 1180-14 Cltv Promotional Campalon 2 P Y P 34090 Historical value 1180-15 Donations FROM the Citv 2 P Y P 34090 Historical value 1180-16 Sister City ProQram 2 P Y P 34090 Historical value 1180-17 Flaos and Emblems 2 P Y P 34090 Historical value 1180-18 Cltv Publications & Brochures US P Y P 34090 Historicai value 1180-19 PhotoQraphs C 2 N P 34090 Historical value 16 03/08/05 CC Mtg. FILE FILEIRECORP NAME RETENTION/PISPOSITION GOVERNMENT EXPLANATION/COMMENTS NUMBER CODE OFFICE INACTIVE IMAGE TOTAL NUMBER AREA AREA RENTENTION 1180-20 SDeeches C 2 N P 34090 Historical value 1200 PUBLIC UTILITIES, COMMUNICATIONS, AND TRANSPORTION FtLES 1201 GENERAL UTiliTIES FILES 1201-01 Public Utilities Commission C P Y P 34090 1201-02 UnderDround Utilities C P Y P 34090 1202 GAS AND ELECTRIC FILES 1202-01 Franchise Files C P Y P 34090 1202-02 Rules. Regulations. Rates & US 2 N 2 34090 Until superceded CorresDondence 1202-03 Easements Granted TO Southern Califomla C P Y P 34090 Edison 1202-04 Facilities C P Y P 34090 1204 WATER SERVICE FILES 1204-01 Water Services, General C 2 N C+2 34090 1204-02 Water Meters C 2 N C+2 34090 1204-03 Water Service ADDlication C 2 N C+2 34090 1204-04 Water Service Application - Temporarv C 2 N C+2 34090 1204-05 Peposits, Refunds and Rates C 2 N C+2 34090 1204-06 Water Svstem Maintenance C 2 N C+2 34090 1204-07 Water Conservation Consumption C 2 N C+2 34090 1204-08 Water Mains C P N P 34090 Historical value 1204-09 Reservoirs and Pams C P N P 34090 Historical value 1205 TELEPHONE FILES 1205-01 General Telephone C 2 N C+2 34090 Reports and studies should be kept permanentlv 1205-02 Celluiar Telephone C 2 N C+2 34090 Reports and studies shouid be kept permanentlv 1205-03 Pacific Bell C 2 N C+2 34090 Reports and studies should be kept permanentiv 1205-04 Communication Facilities C 2 N C+2 34090 1206 CABLE TELEVISION FILES 1206-01 Cable TV Reference Pacers C 2 N C+2 34090 1206-02 Cable TV Franchise C P Y P 34090 1207 TRANSPORTATION FILES 1207-01 Transit Service Reference Papers/Reports C P Y P 34090 Reports and studies should be kept permanentlv 1207-02 Pial-A-Ride C P Y P 34090 1207-03 Countv TransDortation Svstem C P Y P 34090 1207-04 Gal Trans Ride SharinD 2 P Y P 34090 1207-05 ReDionallssues 2 P Y P 34090 1207-06 Airports/Aimort Issues 2 P Y P 34090 1207-07 Citv Bus Routes C 2 N C+2 34090 1207-08 Taxi Service C 2 N C+2 34090 1207-09 Horse Prawn Vehicles C 2 N C+2 34090 1300 PUBLIC SAfETY FILES 1301 PUBLIC SAfETY 1301-01 Law Enforcement C P Y P 34090 1301-02 Public SafelY, General C N C 34090 17 03/08/05 CC Mtg. FILE FILE/RECORP NAME RETENTION/PISPOSITION GOVERNMENT EXPLANATION/COMMENTS NUMBER COPE OFFICE INACTIVE IMAGE TOTAL NUMBER AREA AREA RENTENTION 1301-03 Crime Reports C -- N C+3 34090 "Non-felony" daily reports 3 years/satisfied permanent for historical value 1301-04 Sheriffs Pepartment Quarte~v Reports C P Y P 34090 1301-05 Alarm Systems C 2 N C+2 34090 1301-06 Vehicle Code Enforcement C 2 N C+2 34090 1301-07 Crossing Guard File C 2 N C+2 34090 Reports and studies should be kept permanentlv 1301-08 Abandoned Vehicles & Houses C 2 N C + 2 34090 1301-09 Juvenile Anti-Pelinouency Proorams C 2 N C + 2 34090 1301-10 Accident Reports C P Y P 34090 1301-11 Substance Abuse C 2 N C+2 34090 1301-12 Fire Arm License/Permits C P N P 34090 1301-13 Border Patrol C 2 N C + 2 34090 1302 FIRE DEPARTMENT 1302-01 Reserve Firefiohters C AT+3 N AT+3 29 CFR 1627.3 1302-02 Emeroency Medical Service C P Y P 34090 1302-03 Fire Pepartment Incident Reports C AC+3 N AC+3 34090 1302-04 Fire Pepartment Correspondence C 2 Y 2 34090 1302-05 Fire Protection Re ulations C P Y P 34090 1302-06 Fire Pepartment Facilities C P Y P 34090 1302-07 Investioations C 6 N C+6 34090 0302-08 Fire Permit Files C P Y P 34090 1400 PARKS, RECREATION, ENVIRONMENTAL AND EDUCATION FILES 1401 PARKS ANP FACtLiTIES 1401-00 Community Service Rules & Regulations C P Y P 34090 (Council Adopted) 1401-01 Parks Reports, Studies & Reeulations C P Y P 34090 1401-02 Parks Sites C P Y P 34090 Historical value 1401-03 Park Donations C P Y P 34090 Historical value 1401-04 Recreation Centers & Sites C P Y P 34090 Historical value 1401-05 Recreation Centers Reports & Studies C P Y P 34090 1401-06 City Hall Reports and Studies C P Y P 34090 1401-07 City Hall Construction/Capital C P Y P 34090 Improvements 1401-08 City Hall Facilities C P Y P 34090 1401-09 Senior Centers C P Y P 34090 1401-10 Recreation Forms (Liability Waivers, C 2 N C+2 34090 Activitv Reoistrations\ 1402 CULTURAL RECREATION FILES 1402-01 Performine Arts C P Y P 34090 1402-02 Library C P Y P 34090 1402-03 Museums C P Y P 34090 1402-04 Tourism & Visitors Center C P Y P 34090 1402-05 Cultural Reports and Studies C P Y P 34090 1403 ENVIRONMENTAL FILES 1403-01 CommunitY Pes; n Manual C P Y P 34090 1403-02 Proposed Landscapine Guidelines C P Y P 34090 1403-03 Air Pollution/Air Element C P Y P 34090 18 03/08/05 CC Mtg. FILE FILE/RECORP NAME RETENTION/PIS POSITION GOVERNMENT EXPLANATION/COMMENTS NUMBER COPE OFFICE INACTIVE IMAGE TOTAL NUMBER AREA AREA RENTENTION 1403-04 ArchaeoloQical Surveys C P Y P 34090 1403-05 Hazardous Waste and Materials C 10 Y C+ 10 CAL OSHA; 40 CFR 122.21 1403-06 Weed Abatement C 2 N C+2 34090 1403-07 Resource Conservation Areas C P Y P 34090 1403-08 Enerov Conservation C P Y P 34090 1403-09 City-Wide Clean-u CamDai ns C P Y P 34090 1403-10 Noise Pollution C P Y P 34090 1403-11 Tree TrimminQ and Removal C P Y P 34090 1403-12 Recvclina C P Y P 34090 1403-13 Safe Prinkina Water Act C P Y P 34090 1403-14 ConQestion ManaQement C P Y P 34090 1403-15 Stephen's KanQaroo Rat Miti ation C P Y P 34090 1403-16 Multi-SDecies Habitat Conservation Plan C P Y P 34090 1403-17 CEQA C P Y P 34090 1403-18 Landfills C P Y P 34090 1403-19 Erosion Control Plans C P Y P 34090 1403-20 Earthouake Standards/Hazardous Buildinos C P Y P 34090 1403-21 Minin Pro'ects C P Y P 34090 1403-22 Federal EndanQered Species Act (FESA C P Y P 34090 1403-23 Santa Ana Watershed Pro'ect Authoritv C P Y P 34090 1403-24 Giassv Winced SharoshoDter C P Y P 34090 1404 PHYSICAL RECREATION FILES 1404-01 Lake Oriented Sports C 2 N C+2 34090 1404-02 EouiDment Rental C 2 N C+2 34090 1404-03 Recreation ProQrams C 2 N C+2 34090 1404-04 Golf Courses C P Y P 34090 1404-05 Trails, Hikina, Bikina, Eouestrian C P Y P 34090 1404-06 Parades and Paaeants C 2 N C+2 34090 1404-07 SkateboardinQ/RolierbladinQ C 2 N C +2 34090 1405 EDUCATtON FILES 1405-01 Temecuia Vallev Unified School Pistrict C 2 N C +2 34090 PubiicatiDns, flvers, etc. 1405-02 Universities, Collooe & Hioher Education C 2 N C +2 34090 1405-03 Private & Christian Schools C 2 N C+2 34090 1405-04 Hloh Schools C 2 N C+2 34090 1405-05 Murrieta Unified School District C 2 N C +2 34090 1500 GOVERNMENT ORGANIZATIONS AND OFFtCES: INTERNATIONAL, NATIONAL AND LOCAL 1500-01 ND Lonoer in Use 1500-02 International City Managers Association C N (ICMA) 2 C+2 34090 1500-03 InternationalNs. Sister Cities Oroanization C 2 N C+2 34090 1500-04 Technicai Advisory Committee March Air C N Force 2 C+2 34090 1501 UNITED STATES OFFICES AND ORGANIZATIONS 1501-00 Intergovemmental Agency & Organization C N Reference Papers 2 C+2 34090 Publications, flyers, etc. 1501-01 U.S. DeDartment o!TransDortation C 2 N C+2 34090 1501-02 U,S. Pe artment of Commerce-Bureau Df C N 19 03/08/05 CC Mtg. FILE FILE/RECORP NAME RETENTiON/PISPOSITION GOVERNMENT EXPLANATION/COMMENTS NUMBER COPE OFFICE INACTIVE IMAGE TOTAL NUMBER AREA AREA RENTENTION Census 2 C+2 34090 1501-03 U.S. Post Office C 2 N C+2 34090 1501-04 National Flood Insurance Prooram C 2 N C+2 34090 1501-05 Internal Revenue Service C 2 N C+2 34090 1501-06 Peoartment of Interior C 2 N C+2 34090 1501-07 Federal Communications Commission C 2 N C+2 34090 1501-08 Federal Budaet C 2 N C+2 34090 1501-09 Eaual Em lovment Opportunitv (EEOC) C 2 N C+2 34090 1501-10 ¡:~~:\ Emergency Management Agency C N 2 C+2 34090 1501-11 Environmental Protection AQency C 2 N C+2 34090 1501-12 All American Cities C 2 N C +2 34090 1501-13 NAFTA C 2 N C +2 34090 1501-14 GFOA (Govemment Finance Officers C 2 N C+2 34090 Association) 1502 CALIFORNtA OFFICES AND ORGANtZATtONS 1502-01 Pepartment of Real Estate C 2 N C+2 34090 Publications, fivers, etc. 1502-02 Air Resources Board C 2 N C+2 34090 1502-03 Alcoholic Beveraoe Control C 2 N C+2 34090 1502-04 Board of Eauailzation C 2 N C+2 34090 1502-05 Fair Poiltical Practices Commission C 2 N C+2 34090 1502-06 HIQhway Patrol C 2 N C+2 34090 1502-07 Public Emplovees Retirement C 2 N C+2 34090 1502-08 Pepartment of Forestrv C 2 N C+2 34090 1502-09 Pepartment of Industrial C N Relations/PrevalilnQ Waae 2 C+2 34090 1502-10 Land Commission C 2 N C+2 34090 1502-11 Fish and Game C 2 N C+2 34090 1502-12 General Services C 2 N C+2 34090 1502-13 Controller C 2 N C+2 34090 1502-14 Department of Motor Vehicles C 2 N C+2 34090 1502-15 Califomla Conservation CorPs. C 2 N C+2 34090 1502-16 Office of Plannina & Research Newsletter C 2 N C+2 34090 1502-17 Pepartment of Transportation C 2 N C+2 34090 1502-18 Transportation Commission C 2 N C+2 34090 1502-19 Cailfornia Parks & Recreation Pepartment C 2 N C+2 34090 1502-20 Workers Compensation Insurance C 2 N C+2 34090 1502-21 Debt Advisorv Commission AB 1192 C 2 N C+2 34090 1502-22 Cailfornia EnerPv Commission C 2 N C+2 34090 1502-23 Office of Manaaement & Budaet C 2 N C+2 34090 1502-24 Secretarv of State C 2 N C+2 34090 1502-25 Industrial Peveiopment Financing Advisory C N Committee 2 C+2 34090 1502-26 State Pepartment of Health C 2 N C+2 34090 1502-27 State Water Resources Commission & C N Control Board 2 C+2 34090 1502-28 Municipal Business Tax Association C 2 N C+2 34090 1502-29 HouslnQ and Community Pevelopment C 2 N C+2 34090 1502-30 Office of Criminal Justice Plannina C 2 N C+2 34090 20 03/08/05 CC Mtg. FILE FiLE/RECORP NAME RETENTIONIDISPOSITION GOVERNMENT EXPLANATION/COMMENTS NUMBER COPE OFFICE INACTIVE IMAGE TOTAL NUMBER AREA AREA RENTENTION 1502-31 Emolovment Pevelooment Peoarlment C 2 N C+2 34090 1502-32 Water Qualitv Control Board C 2 N C + 2 34090 1502-33 Geoioav & Minin Board C 2 N C+2 34090 1502-34 Pepartment of Finance C 2 N C+2 34090 1502-35 Bureau of Automotive Repairs C 2 N C +2 34090 1502-36 Wiidlife Conservation Board C 2 N C+2 34090 1502-37 Califamia Peoarlment of Commerce C 2 N C+2 34090 1502-38 3CMA (City-County Communicatians & C 2 N C+2 34090 Marketina)- 1502-39 California Association for Local Economic C N Pevelooment ICALED\ 2 C+2 34090 1502-40 California Redevelopment Associatian C N ICRA\ 2 C+2 34090 1502-41 California Contract Cities Association C 2 N C+2 34090 1502-42 CSMFO (Califarnia Society af Municipal C 2 N C+2 34090 Finance Officers) 1502-43 CMBTA (Califamia Municipal Business Tax C 2 N C+2 34090 Association\ 1502-44 CAPPO (California Association of C 2 N C+2 34090 Purchasina Professionais Assc.) 1502-45 State Transportation Improvement Program C 2 N C+2 34090 ISTIP\ 1502-46 Board of Governors C 2 N C+2 304090 1503 REGIONAL ORGANIZATIONS 1503-00 LAFCO - Local Agency Formation C N Commission 2 C+2 34090 Publications. flvers. etc. 1503-01 InterQovernmental Trainina & Peveiopment C 2 N C+2 34090 1503-02 Water Aaencies Associations C 2 N C+2 34090 1503-03 Mayors & Councilmembers of Riverside C N County 2 C +2 34090 1503-04 ARJIS (Area Regional Justice Information C N System') 2 C +2 34090 1503-05 Southem Califomia Joint Powers Insurance C N Authority 2 C +2 34090 1503-06 League af Califomia Cities and National C N Leaaue of Cities 2 C +2 34090 1503-07 Metropolitan Water District of Southern C N California 2 C + 2 34090 1503-08 WRCOG (Westem Riverside Council af C N Governments) 2 C + 2 34090 1503-09 Inland Empire Reiocation Group C 2 N C + 2 34090 1503-10 ~~:g~;'~i~~~uthwest Riverside County C N 2 C+2 34090 1503-11 SCAG (Southern California Associatian of C N Governments) 2 C+2 34090 1503-12 Airport Land Use Commission C 2 N C+2 34090 1503-13 CARE (Coalition for a Reasonable C 2 N C+2 34090 Environment) 1503-14 CVAG (Coachella Valley Association of C 2 N C +2 34090 Governments) 1504 RIVERSIDE COUNTY FILES 21 03/08/05 CC Mtg. FILE FlLEiRECORP NAME RETENTION/DISPOSITiON GOVERNMENT EXPLANATION/COMMENTS NUMBER COPE OFFICE INACTIVE IMAGE TOTAL NUMBER AREA AREA RENTENTION 1504-01 Riverside Countv Corresoondence, General C 2 N C+2 34090 Publications, fivers, etc. 1504-02 Assessor C 2 N C+2 34090 1504-03 Auditor and Controller C 2 N C+2 34090 1504-04 Board of SuoelVisors C 2 N C+2 34090 1504-05 Office of Pisaster Preoaredness C 2 N C+2 34090 1504-06 Flood Control/Water ConselVation Pistrlct C 2 N C+2 34090 1504-07 Housing and Community Pevelopment C N Pepartment 2 C+2 34090 1504-08 Public Works Pepartment C 2 N C+2 34090 1504-09 Re ¡SITar of Voters C 2 N C+2 34090 1504-10 Sheriff C 2 N C+2 34090 1504-11 Traffic AdvisolV Commission C 2 N C+2 34090 1504-12 Treasurer - Tax Collector C 2 N C+2 34090 1504-13 Public Health SelVices C 2 N C+2 34090 1504-14 Department of Transoortation C 2 N C+2 34090 1504-15 Pepartment of Animal Control C 2 N C + 2 34090 1504-16 Economic Pevelopment Proqram C 2 N C+2 34090 1504-17 Plannino & Land Use C 2 N C+2 34090 1504-18 General SelVices C 2 N C+2 34090 1504-19 County Recorder & Clerk C 2 N C+2 34090 1504-20 Social SelVlces C 2 N C+2 34090 1504-21 LibralV Svstem C 2 N C+2 34090 1504-22 Parks and Recreation C 2 N C+2 34090 1504-23 Waste Manaaement C 2 N C+2 34090 1504-24 Centennial C 2 N C+2 34090 1504-25 Riverside Operational Area Orqanization C 2 N C+2 34090 1504-26 Countv Courts C 2 N C+2 34090 1506 SECTION NO LONGER IN USE 1506-01 No Lon er In Use 1506-02 No Lon er In Use 1506-03 No Lon er In Use 1506-04 No Lon er in Use 1506-05 No Lon er in Use 1506-06 No Lon er in Use 1506-07 No Lon er in Use 1506-08 No Lonqer in Use 1506-09 No Lonqer in Use 1506-10 No Lonoer in Use 1506-11 No Lonoer in Use 1506-12 No Lonqer in Use 1600 SECTION NO LONGER IN USE 1600-01 No Lonoer in Use 1601-02 No Lonoer in Use 1601-03 No Lonqer in Use 1601-04 No Lonqer in Use 1601-05 No Lonoer in Use 22 03/08/05 CC Mtg. ITEM 1 0 APPROVAL CITY ATTORNEY DIRECTOR OF FINANCE CITY MANAGER CITY OF TEMECULA AGENDA REPORT TO: FROM: DATE: SUBJECT: . \ I City Manager/City Council 1"J.V\Wiliiam G. Hughes, Director of Public Works/City Engineer March 8, 2005 Acceptance of Certain Public Streets into the City-Maintained Street System within Tract Map No. 28510 of the Campos Verdes Subdivision (located at the northeast corner of Margarita Road and North General Kearny Road) PREPARED BY: Ronald J. Parks, Deputy Director of Public Works jV>teve Charette, Associate Engineer RECOMMENDATION: That City Council adopt a resolution entitled: RESOLUTION NO. 2005-- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TEMECULA ACCEPTING CERTAIN PUBLIC STREETS INTO THE CITY-MAINTAINED STREET SYSTEM (WITHIN CAMPOS VERDES SUBDIVISION TRACT NO. 28510) BACKGROUND: Pursuant to Section 1806 of the Streets and Highways Code, streets constructed by a developer as part of a subdivision must be accepted into the City street system. Exhibit "A" of the attached Resolution lists the tract maps within the Campos Verdes development which dedicated certain improvements to the City for street and public utility purposes. The tract maps have been duly recorded in the Official Records of the Recorder of the County of Riverside. Under the provisions of Resolution No. 99-110, the City Council authorized the Director of Public Works/City Engineer to accept public improvements as completed on behalf of the City of Temecula. The Public Works Director has accepted the public improvements for certain tracts within the Campos Verdes Subdivision as listed in Exhibit "A" and directed the City Clerk to reduce the Faithful Performance Bond to the one-year Warranty level for each tract. FISCAL IMPACT: to 8 years. Periodic surface and / or structural maintenance will be required every 5 ATTACHMENT: 1. 2. Resolution No. 2005-- with Exhibits "A Vicinity Maps 1 RIAGENDA REPORTS\2005\O30805\Campos Verdes. StreetAcœptance.doc RESOLUTION NO. 2005-- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TEMECULA ACCEPTING CERTAIN PUBLIC STREETS INTO THE CITY-MAINTAINED STREET SYSTEM (WITHIN CAMPOS VERDES SUBDIVISION TRACT NO. 28510) THE CITY COUNCil OF THE CITY OF TEMECULA DOES RESOLVE, DETERMINE AND ORDER AS FOllOWS: WHEREAS, The City Council of the City of Temecula accepted offers of dedication of certain lots for street and public utility purposes made by the developer within the Campos Verdes subdivision; WHEREAS, the subdivision maps described therein have been duly recorded in the Official Records of the Recorder of the County of Riverside; WHEREAS, pursuant to Section 1806 of the Streets and Highways Code, streets constructed by a developer as part of a subdiYision, must be accepted into the City-Maintained Street System; WHEREAS, The Public Works Director/City Engineer accepted the completed public improvements for certain various tracts within the Campos Verdes Subdivision on behalf of the City of Temecula; WHEREAS, Exhibit "A" lists tract maps, which dedicate certain specified land and improvements to the City for street and public utility purposes. With respect to each parcel of land that contains street and/or public utility improvements listed on Exhibit "A" (the "Streets"), the City Council specifically finds that: NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Temecula hereby accepts into the City-Maintained Street System the streets and portions of streets offered to and accepted by the City of Temecula described in Exhibit "A" attached hereto. PASSED, APPROVED, AND ADOPTED, by the City Council of the City of Temecula at a regular meeting held on the 8th day of March, 2005. Jeff Comerchero, Mayor ATTEST: Susan W. Jones, CMC, City Clerk 2 R;\AGENPA REPORTS\2005\O30BO5\Campos Verdes - StreetAcceptance.doc SEAL STATE OF CALIFORNIA COUNTY OF RIVERSIDE CITY OF TEMECUlA ) ) ss ) I, Susan W. Jones, CMC, City Clerk of the City of Temecula, California, do hereby certify that Resolution No. 2005-- was duly and regularly adopted by the City Council of the City of Temecula at a regular meeting thereof held on 8th day of March, 2005, by the following vote: AYES: COUNCllMEMBERS: NOES: 0 0 COUNCllMEMBERS: ABSENT: 0 COUNCllMEMBERS: Susan W. Jones, CMC, City Clerk 3 R:\AGENDA REPORTS\2005\O30805\Campos Verdes - StreetAcceptance.doc EXHIBIT "A" TO RESOLUTION NO. 2005-- Accepting several public streets offered to and accepted by the City of Temecula into the City- Maintained Street System as described below: Tract/Parcel Map Number TM2851 0-1 TM28510-2 TM28510-3 TM28510 !?o~~~'o~'k~~~iâ~) Map Book / Page Number 283 /75-82 283 / 83-90 283/91-94 283 / 95-100 lot No. A C B Street Name (with boundaries) Margarita Road (easterly half from North General Kearney Road to Verdes lane) North General Kearney Road (from Margarita Road to subdivision boundary) Verde lane (northerly half from Margarita Road to Mancera Way) Mancera Way (from Verde lane to Chantemar Way) Chantemar Way (from North General Kearney Road to subdivision boundary) Sonora Circle (from Chantemar Way to subdivision boundary) Chantemar Way (from Mancera Way to Stanford Drive) Campana Circle Nellie Court Stanford Drive (from Camino Campos Verdes to subdivision boundary) Camino Campos Verdes (from North General Kearney Road to subdivision boundary) Stanford Drive (from Chantemar Way to Starling Street) Starling Street (from Stanford Drive to subdivision boundary) North General Kearney Road (northerly half from Camino Campos Verdes to subdivision boundary) Cervantes Way (from Camino Campos Verdes to Odessa Drive) Odessa Drive Saderling Way D E F A B C D E A B A B C D 4 R:\AGENDA REPORTS\2005\O30BO5\Campos Verdes - StreetAcceptance.doc EXHIBIT "B" TO RESOLUTION NO. 2005-- VICINITY MAPS (ATTACHED) FOR: TRACT MAP NO. 28510-1 TRACT MAP NO. 28510-2 TRACT MAP NO. 28510-3 TRACT MAP NO. 28510 5 R:\AGENDA REPORTS\2005\O30BO5\Campos Verdes - StreetAcceptance.doc ~ ~ . ,i . ~", ~ ,"' ,Q! ,'~~ S~ s .-1 ",' " ~ '.< .. '" ~..~ .' <I' ~ ~~ ~, ~,"~ "". "B,",~ ~ .IU "~~ '~'"I"I ~~~ N ~:.~ ~ ~ i ! o! j, j" :-Bi t;¡ .,~~ ~ > ~~ ~., 9 ," '>~ w .Ë.~ .. ¡ §". ,"~ "~~B- iJj ~ì~ i ~ '." ~ ~~~~, ~,B~~ ~A !í. ~§ ~ 1 :i. Be 8e ~"~ ,0' ~ l j" "~- - -' - ..'~ .. .' ~ ..!~;~; ~'S ' .~§' ~ ~ ~~. :.. ~8 ~_: ,~§~ ~š~~ .. .~ ~ ~ .~: ~~ ~~ ~=§. " ~~â.. ~ ~ r ~ ~ c~~ ~~ ~; ;!.~ ~ ~'N~~ . ~ .'.. .~~, '~ê' '. :,.~§ .,'" ;! ;!~- ,,~ " ;! ". 'J '" ".~ ~ '" ¡¡ 0 0 o~ 5 0' o:~ i,,' h . " 5 "~~~ - .. ....~..' ="~ .J .~. ~ ~<..> - -< -- - -" -<B .~~ .. c.~ - ~ ~m~ = ~ g ~ ~ 0 ..¡¡.~ ..~~ !~ . .~ ~ ' .. " . ." ~ ~ I! it! .§ I. ê .~ ~ , ~~ > . iiii ¥; § .. -, ~ I' " ~~ ~ ~hl~~ ~ ~~ !¡ g~ g "~ ~. . hi I~I i,. i,. ~§Ï ~Ë\' ~~¡ ~~¡: ~I m~ m~ ~ m~ m~ ~ ~~h ~~h ~«J "'1 \ ~-r- ~ I . ~ 50, ~ x ~ ~ b~~~i ~ ~ < ".~.~ l- t;;- CD ~~~¡~~ w ~ N ~!~~:~ ~ ~ ,,~s~~~ ~ õ1 ~.~~~~ .J i!5 . ~m. -~o 0 ~ 0 ..~ê~~ ~ ~ ! § z ~~~g~~ ~ 0 . <l<~~'" ~ ~ ~ ~~':~~ ~ !1t ~ ~ r- i!l!d~ ~ ~ ä i!5 U ~,~~"~~ " 10ß<2 c- - -"~2~ ~ 20 ", 1: « ~,.... ; ~ci \<°Îß1<AA, '" - .~ - if',.6 ,.,) "æ ¡:g;\",.e"..."..t~... ~ !:II!t." ,...",,;;.... z r- ~' í'. ~.' . - . "~~ . " - ~ 'IA 0", ~I \ \ ';', õ, . ~ ! \t~\ ~ <i~:- >. ¿----~ - "'/ ~~ .J N ~~ Õ~\ \ '\ '" i:-oe.." þ,." '" $ i:.o /e8,. '" " "o'Þ'Jt "~o' '; \ 7~"Ó'Þ' \ \ \ 0' "~ ~" I~ ~~'- = n'" w"/,, ""'00"""'\-°""""'"""""""""""""""'°"""" . .. i " .~ ~ ~~ ~ , (õ i~ ~ ~, ~ ~ ~ ~ ~ ;, ~g i ~ .>' ,,~g-N~OO'¡¡i' 'i¡¡~Oõ" "~"""~i.;"," ,;,,~~ ~c ,ò ~ . ~ '- õ > ~ . ~ ~ . ~ I~ I, ~ iii. ~. i ~~§, ~iii ~ ~,~ ~ ~ . ; ~ " ~ ~ "i ~~~.,.>~~.~~.. .«.."..'~" .' ,i ~ ,~~ .,; .".'" a ~"' . ., .~,~,~ : ~, N O~"~ .- <"' . ., .~..¡ ò" i~ ~n ~~:n~ iH; ~ ~~ ~ : i ~H~~' ~ ~~ 'N B o §'~'O .o.~ .;...,. 8~ 8, N '. ~~ ' ,. ~ N~'~ ~o . ~; ". ~ '~~. " ~ ~<,:~,:~ ¡¡ ~. .,~ ~~ .s ~'., ~; ~.~ "~~"'~ ~c ~, ~ .; ."~, "~ !¡¡ ~ê.. ~;,~ ~. ,~. ~; ~"~ ~ ' ~,~, ~~ ~ ~. ~"<. ,. ~~.~ ~. " ~" ~. ." ~. ~ ' ~ ~ ~. ~' ~ õ' ~~~ "§ ,;i ~~¡¡~ ~~~ ~~ ~; ~~ ~~ ~ ~ ~ :~ ~~ ~2 ~ : ~ ,~" ~~ ~; ~Ii~ .;¿ " ., "i ," ~,¡ ~,¡ "¡ -.. ,'~ -. ~. CJ.",.,"",<..,.,.,...,.",""CJ.,-",~,h,"""~ ~~ N~ -; -~~" -;~ -; -~ ~ -. -. . ~ . -;, -~: . ~i~ ~~ ~i h>i ~.." ~. ~i ~. ~~ ~i ~. ~i ~. t ~d!~' ~~ B 66EJ 6 GEI~~g]§Iill~IiJIillIiJ"" .. rnm.~.."" ..... I ~ I ~~~g~~m~~~~~m~;m~~~~~m~~~m~ 1'~1¡8'88." '¡88'8""~'8888¡8' "" " IIII'~ !,~I-~ ~~o -~~ ~ ~~m-~ - ~ I~~! ¡;~~.;;þ~~~¡;.~:~,~~~~~~...~¡:.~m~~mm~ I ~ ¡~~~~~~~~~~~~~m;~~m~~~mmm~m , - N_'. ON'.. =" O!' ,... 0=."'.'."'"""'"'." ge""'e fl. &>", ell "e O'\- ""'boo \ «", i~ '" ~ . g,; ~ rf$-~V"""""'J "<:æ~ e¡~ I¡- - " ~ ~" ~~ ~ ~~ ~ ;i J ",:¡j~ ~a \ \ - ~~~ ~~ ¡;I- ¡;¡ ï~ ...:¡ ai "~ ::::i ;g ,< í ~ .j 2 ~, !¡ " - -~ I!g ,d~ n. ~ ~5" - ~~§ ~ ~'" : "',' \ \: ~; ,,\.~ h \ \ ,., \ -ò \ \ \ .,.: o. ~~~\~~"\ : \ ~~ ~\4~iL3 r - \ \'V \\\ .."<> ., "" ,,¡'m' "",.,oom",',..",,,,"",""""""'"""""""""""""'" ~ , ~" Ii! V> £"! !: >; "- ¡II! i ì ~ Ii ~ ~ ~¡.; t ~ i ~i "",~=!!H~¡!i '¡! ~!!, ; ; i . V> '~s ' ,; ,~ !:.! ~ ~, ,¡ ,¡~, ! !! !~ ~!.! ¡ ¡ ¡ ¡¡ ~I¡;j;¡!.!!.!: g :mj U I II Ii ~ :¡m:: ;~':- ~ . ~ ã. ."" '. ',~ 'I-.!i~... .1 ¡,j" "~ããã~ ,:~¡~e~~îil,~!!' ".i.§'H";¡....; ;,,'ì'..â" ..." .¡!ij ,I;;;, ."". '~!~I~.I.~;I¡~:¡¡; 1"~.:lli¡i;:¡¡i¡!. ~ Ei c - .;, I~ § " '¡ ~ I..~,' 'J, "" ~" ~ ~ ~¡ '~¡.~§~§~.'~ ii~-~i ~:'i¡;i~!.;;!,;§!~.:::~;;::!!~ !~;!"¡"¡.~¡'!"~'¡~ ,1§~~I~~¡::o~"::¡12id~i ¡-,.", "'~!ï ií~!ä.í,'ã §. jì; .I:!II>II.I, 'I'. i.. ..~5" ,hB~BèE'..¡~"¡!." 'i"li~¡..",'\;i,ii,jl. ,'!~";.'.1! 'iL "~~i"!;¡¡.¡""" J ="'. '1- ~~ ~d~ ii ~. ŠI Š, í! ! ~ 'j i~ ~Iiì ~ ~. ~i ~i ~; ~; 6~ ~, 0-1-; !.,"". ~i~'.. ""'-ee",!",O,-6,'.1 ZCij,,""'-"¡'.¡'~" -.Õ!'i~.~¡'!"'-'!~~'!-~i .' """"'1' "'.-1-.-i--......." i i~",!.",,!1 ~-~-,-¡ ! ,I do,,¡' .,,1"""'>'-0 o~. ~. ~".. ;,~ -. --Ie .i 0 ~i .. ~- ~ ~ '. " Z' Z;;-" c' c"- '" '-1 H '. '. c, ,~ !!c.'§.'~;',i!.!.!~i!~..ì'ï'~ì! '~"'! !!!jB!~~!~;:!~!!¡~!'!'!i~!!'!~!'!~'i!,!,!.!~!ì!.!.!.!.!, 40 ..!.~i,!,IS~"'.§.BaElEI ElElI':IElEI[g]~¡;;¡¡;;¡¡;;¡ ;,: :<~ ~. I~.' ~ 'i'J~::i ~ I "~U'LT'- ¡¡)- ~N ~ I . ð 0 ~ -. 1!> .--- ~~~~~§~~ I ~ ~ ~;!!!î¡; ~ r-.. I ~~~~~i~~ " \. 'I ~OoQ'~~~ ~ ~~"'d. ~ ~~~M~~ !'> . §-~".¡;.. 1: 0 ~~~~~~î~ . g z ~;~~~Œ ~ .; b~- .2~~~ ~ a ~,;'-t'~...: ~ ~ .="ê¡;~b~~ ~ I" ~ ~~~g~..~~ ~ !'> U ;~~~~~~~~ ; 1OO-~ ¡: « ~~.!,\~.,!~g ~ . r ~c1 "O¡o1¡~.. Ü . :, '" 1'i,.e. ,"6 ",., 'I! 0::: ~ þ; j, \ . .,f"" "ši ~. >- ~ !!t'i- \,":'; : .t., . , ':I! ~ \ \ , g' \ " ' I> .. ~/ ~ I mg;~ ~~~~; ~~mm:;i;~;;¡¡:m¡m:~~~~j¡¡¡ ~~ ¡~~:;;¡~ ;~:;~~~~~m¡:~~~;~~m~;m~ ! ~i:ïT¡¡îlllînTIII~¡!!III!!IITIIIIIIITllllî~IT'111111111"""""""!~!"'¡ ä I' I þþ~~h;þ~~þ~þþ'~~~~ '";,þ;~~~~~~;þ~~þ~~~,~~, ÞÞ~:;~~m~Þ~mm~ W.."."',.""',,. """..",.. " " " "",.."""""" V'I'.¡¡ma¡,¡;,'m ¡'¡¡¡¡¡¡¡amm'ii;' ¡¡¡¡¡¡iiiiimm ' ~"""""""'".."",."."""""'".".,...,,.."o,";;."""",,..," ~~ ~.~ ~~ ~~ .~ '- ~ g~ ! ~e ~ ~; ~ ~~ ~ -"" "~"" . ~~ "&~" "1- ""be '1-, r~ ( 22 ~ð\ \\ "'\ \ < IN Tf£ CITY OF TÐ.ECt.LA, COlmY OF RIVERSlOE, STATE OF CALIFORNIA, TRACT NO. 28510-3 """',,=c, """,-.=' I / ...... """""""""'-'-"""""""""""'"'."- ::;~"';",~'lf"::'."~:~.;.::'i!}'::¡c"',,.::::.i¡I.~';;""';'" ,..... "'W'" '" co, .,,'" n£ ,""cu.. ""' """'" co." ""'" .. . .... ne'" '" "'" " """ '" '" '"'" '" HE """" '" n£ ,m """ ""'" """""". """"", ".. ""'~""""'=""" BOUNDARY CONTROL AND SHEET INDEX MAP A6 06160-16 ~."'"."""'"....... -- I /L tØ'1t1 ~ ø TRAcT N \<EARtf' RO"o M,a- 62/60.; SO20 " LOT 262 -60 Î / """'H @-=o;;o;~;:::;~;~:=~~~: , ,""',,',,-, """ ",.,," '1""""- """.00' ""'" , ..,-,,',,-, - """" . ,,',,',.- """.00' "".,," ¡ "~'n::;:, ""!'iib"', ';:g::; : ¡:¡::~:¡¡:: i:6¡:1 "",,-wOO', - """" :¡ i"i,j:¡::;::' ,,¡;~, :;::',¡ " "-"'00- =.00' ",.,,',"', " ",,-,,',,-, -- "',"""'¡ " ,,-,,',,- """.00' "".0.""" " mnnn """'" " --"",,-, "'."","', "",,',,',,-, w,"" ","',-,,',,-, - "c."" ~ ¡;;¡;:¡¡::g:: I:::; '~¡::I ¡; ¡ :::::;:::¡: i'i"'.,::g: i~~:::1 ""'-00"'- "00..00' ..,.,,'\ ~; 1':'::0,: :::, "" 00' ';::::: I ¡¡ ¡::J:¡¡E:: ",: "¡Uh ¡z ¡:r,:;¡:¡::: ,"", ;::::' "'00-""'- "",00' ,.""'¡ """,-,,',,-, ,"", "..". \ """""",,~CXU;TAA,"T"'" [',[,¡\'\';"i~~~:;:"¿.":g;<~::"i6";';:; ¡~,;I", ~'~~¡Œ ~ C-' SHEET 2 OF 4 SHEETS ,~~,,~~,='œ~"_"M~,~~'n"",n 'œ.~nœ~M~~,~~~"'~~_œ ._-~.,~"m,"~"',.='~~.~ ,-~,"'~~"~M~'~~"=" ~,~"-,, (, ::";::',\,-~"~~~'='~',~"'fI<-~ "" =-~"~~'~. =,~, ~"'-~ <> ,~,~"'~~~,,~~~.,,'~,,~,"",.~ (""=~"m~~~._,,-,,v..~ [, :~";i"'¡,~:::i",¡;c:<~~::.;:".-œ::.~.¡~~,:~/.~ 6 ==~""W~~"-'~-,-, 0 '~'~=~"-""~-~_'-,R~,,"".W.'ro',- _"'M~æ,"-'œ<~"~"'~-'-('" w. =. -,- -, ,,~, ~. ~~~~-~.:¿;:;,,'::\,æ':'¡;,,;r.:;"~~ ~~ ~,~'t,:"C::,è~ :'~:,'::\,æ'.:"".;r.:;"~œ ~ ~ æ ~,-""~-~<.,-,~,(,,.,w.ro.-'-~"'M~ ~:k:..r~~,::~..11';.\:~' ~ ~:.d," ~~_~~_Œ~',"-"~"_'Œ ~~,~.'.~~~"'æ_'æ",,_, -,-~. - Œ ~ ~ Œ w,~,= ~ ~,~ . :~¡,r¡¡¡ -':/:;""~~,'i-:i".'¡\:.::"-'~' ~ i~¡,r¡¡¡-,:/:;"'~,~,jJm"';~_'-,R~, .. "'~="'I"~~"--~'.'-,R_, ,"Œ~~~~.=,~,,-""'" . ,~,~= ,- "'I<~ ',_,'œ~"~'~-"-'- "'Œ ,"Œ~~~~. =>H ~.....- 0 ~~~~~I,;,'~:;,:'::,~¡:,œ~:;.;:'-"_","Œ """"""'" . ,~,~=,~~~~=~~- IIJ :.r:;,J:~" ,- -,,-', _...', ~ ,~,~. ~, [j] ':':"¡;=::':.a~~~~;'~¡¡:',':;":./~:i"-'- [j] :,u;o';;~~::':::¡:j~-"",=~~.æ'~', G ~:ii:£;'~~~~E=~~'1r: [j) '~'-"'-'~"",-,_H, ~~~.='~', ~"'I""" 0 ~"'f'æ);":."":""~~~",:..~ ~~. -" [i] ~"';';,;~'~'~-~':'~;--=~~';.':"~~'-" 0 =~'~";,,';~~:"'~'- '.'œ~~~_~. [] ;~'~':,':::""';'~,~'¡';-';J;.;:~~,~.æ~',~ õ;) ~~/)~~:"'--~-"-"""~~'~'~' ff!I ~~/';:~"" ,-',,~,', R~,=~'~.~ [jj] ~~/'~': ,- -,,--,-,.',~~,~~, [jj] :.r:;/';:~':'¡~";':'~:':'~.Jc:..~~~~' !ill ~~=-::,,~~~,~/¡;"~,~."--"-" § ~~::-"_~;;",";",w:'g¡:,~-~":t;,':."w~ 4r -"- I ! ! ! ~ [ ~ ~ ¡ . ~o- ., on t;¡ ~ ' " ~~~. "' ~"! ~ t ~; $ ~ ~!!~ ; ; ~ ~ I~ ,,! .. . - , N O~'; " " "' ã~ t;¡ Ï;!ã ~ ~ I ~ Ii W 'I" , ; ,ø " ¡¡; 'íi " " ~; o~ !:" ~ ~ ¡ l J¡ ¡¡!' ~ ~ ~! !~ !!~¡ , , " ,¡ ~I!;!!i!'~'!!,~; ". ~!:'3 ~~ ¡~ ¡ ~I ¡I - ¡"" 'I 'I , ,~,I ~ ,;m ~ ~ ; â :- < ~O ð"- ~ I" < t;; !'i ~ ~ 0: ~ :;; ~ "~ M' '" I~ ~~'-- ..... I' ¡ I :~,;;.W:~::,;,'~~,:~~m¡,;~¡;:~.:~5:mjmm~,m~.' :1;8;~~~:;1~88~:1;:;~:~8;;;8;111;;'1;8' I'::"~: ! :1:' .":...:!!. ~...-::m... aM..-... a..." ..:1 . W ~~~~~!~~~~~~~~!~~~~!:~~!~~~~~~~m;~~m~~m~ ,: 'I:'!iìll'" ':p;~e~'~~~'I-"!~~ ; -, ", §" ' . , , , ~ 8, , ":"~ ¡! ¡ ¡ ¡ ; ~ I 'i 'I 'I m II I,~, , ' ," 'I ~¡ Î, ~~ :;,:~ i, nnqnU¡ "'_",_.- ,""i"A";"! ,:,1., . 8" 's, Ii I' I' i. i. i-'"' "' ,;, '" ,. ,. i'!;8.8êg"ï.,i'~¡,!"¡,'! ti~.I¡.¡.!!6¡'¡I'Olili~i~! , "'.;1 > 'I!! -I' . 0 ; 0' ,; s'¡-j j!¡".~.;i,'¡"¡' , ~il, '"0 "!- ¡! ". ". ,,~ .~ .' , "~'! "~" ! . " " ;1 'I 'I eei!,ê!!!~,o"!!e,e,e,e,e, "I "C~ I;' II :j,e i~ ""'"'"'"' " "8' , ! '" -II' "0 '0 '0 '0 '0 : ~' :~!:i~: ! ,H ~- :- ~- :- ~- !1;: ,. x w ~ I- W W ¡¡¡ 0 z < w, "., "/00/00 ,.o,oom'~\H"""","\""""\"O\""""\""'\O""\'" j ... ' ;~ ¡,í~~,~jjjj¡¡i ã~!~~.';~¡~';¡,¡~~;~ii ~~" ,I~,ii -.~¡-I, I ' !:' I!", I I ~ ¡ I ~ I I,:i~" '. ., I " , ., 0- . :'lí"I,!",.,..,'!'.."I'~.-~>¡, 0 ¡ . .- <-, . 0 . o~,'~' 1!¡¡'L'i:o,o":;~';!ij', ""¡¡""I"~!'~I,.,!",..,~"I, , , ; 0 " 8 .. '"""', " ".'~"¡'C!!~ì\;"¡¡'~'I' i I !: ¡:¡ê;¡ ,; ;,;¡ ~¡:¡¡ ! " ¡!!: ¡ : 'i.!;~!~! !~!;¡i!,; ~.!,:;'il~ ~I~-;il:,,¡,,;,¡'~'¡'¡""':";>"'-'I.I """"""".""'-"""""'-"1" Ë""--¡¡-"¡'-~-¡¡-¡¡"-'-"""" -- ~ ~ ~: ~i ~i ~¡ol I~ Ii Ii II ~~ ~: ~: I: I: ~! ~~ §oGElElEI GElEJElEJ¡;¡][;']§@]1<I1ill .9<',,~<, ", ";;. <'" "<, °1- <ale <Ý, ~2 ~& F~ ~'S! ~ <. '" ~~ ~d¡;¡ z, öt¡j -'¡:;a¡ >-" . -~ ~í 3~ êcl ~~ ~. "~ =. ~~ ~g ~ j~ . ,b ~ ~Ë ~ ~g .. "~ i ~§. . "0 ~ ~~~ <:-0<"",<: "-', '0", "<'8, ' "~'" "",. '-""&:" ITEM 11 APPROVAL CITY ATTORNEY DIRECTOR OF FINANCE CITY MANAGER CITY OF TEMECULA AGENDA REPORT FROM: City Manager/City Council tJ~f-William G. Hughes, Director of Public Works/City Engineer March 8, 2004 TO: DATE: SUBJECT: Tract Map 32170, located at the South West Corner of Date Street and lakeview Road PREPARED BY: Ronald J. Parks, Deputy Director of Public Works Gerald l. Alegria, Senior Engineer - land Development RECOMMENDATION: That the City Council approve 1) Tract Map No. 32170 in conformance with the Conditions of Approval, and 2) Subdivision Monument Agreement and accept the Monument Bond as security for the agreement. BACKGROUND: Tract Map No. 32170 is a one (1) lot subdivision for a condominium project located at the south west corner of Date Street and lakeview Road. The map contains 1 lot for a condominium project. The street improvements associated with this map are in place. The survey monuments are required to be set. On November 3,2004, the Planning director for the City ofTernecula approved Tentative Tract Map 32170, with the appropriate Conditions of Approval. This final map is in conformance with the approved tentative map. The approval of a final subdivision map, which substantially complies with the previously approved tentative map is a mandatory ministerial act under State law. FISCAL IMPACT: None ATTACHMENTS: 1. 2. 3. 4. Development Fee Checklist Fees & Securities Report Project Vicinity Map Tract Map 32170 r:lagdrpt\200410810Ipm3163g.map CITY OF TEMECULA DEVELOPMENT FEE CHECKLIST CASE NO. PM 32170 Staff reviewed the following fees relative to their applicability to this project. FEE CONDITIONS OF APPROVAL Flood Control (ADP) Paid Development Impact Fee To Be Paid r:\agdrpt\2004\O810\pm31639.map CITY OF TEMECULA ENGINEERING DEPARTMENT FEES AND SECURITIES REPORT TRACT MAP 32170 DATE: March 8, 2005 IMPROVEMENTS FAITHFUL PERFORMANCE MATERIAL & LABOR SECURITY SECURITY Street and Drainage $ 0 $ 0 Water $ 0 $ 0 Sewer $ 0 $ 0 TOTAL $ 0 $ 0 Monument $ 2,080.00 - DEVELOPMENT FEES Plan Check Fee $ 0.00 $ Paid $ Paid $ 1,956.00 $ 561.00 $ 205.00 $ 975.00 $ 274.00 $ 3,971.00 $ 0.00 City Traffic Signing and Striping Costs RCFCD (ADP) Fee Development Impact Fee SERVICE FEES Planning Fee Fire TCSD Monument Inspection Fee Fees Paid to Date Balance of Fees Due r:\agdrpt\2004\O810lpm31639.map FIGURE t - VICINITY MAP HARVESTON PHASE B - NEIGHE3ORHOOlj 6 CITY OF TEMECULA TRACT NO. 32170 @. ! N " VICINITY MAP NJ.S. THOMAS BROS. 958-GI .Lundstrom +assoClates One Ridgegare Drive, Suite 210 Temecul.. CA 92590 Tel: 909.491.6690 Fax: 909.491.6695 J.N. 300-58 ,"'"""""""""""""",...."" "b ~ b ¡l ~ ~ ~ :>i ~ :1 ; s Ii"" ¡¡Ibbftll ;~ ~ ~ ; ¡ ~ . ~Uij"1 rll II!i In! I :~š . ~! ih I~ g ~ § ~,llï~~ r H . M LI i ¡¡¡¡ili!.ii Ii!,¡¡ J ~'I 'I.bl~ i!l I ¡ !I~!! I ~I; ¡ J¡~iwl ¡ I~I I I~ ! ill i ~ I ¡ §I~ì i5 ~ :;:1 . ¡I::!;! 'I I ~;;; I i !Ia ! J~~I ~ ~ . d uL (I) ~ w w :r: (I) NI Lo.. 0 ~I ~ w w :r: (I) ~ . Ih z b~ , Ë ~q ~ Ih 0 a bb ~ ~~~p ¡g t\l i~ ø EVI ; - C") ~9 ~ Q) , B b~~. e1i:í! ~ . ijl b! t;ü ~ .. 0 ~þ ~I .,,0; 0 Z .~ ~ c~ ' e 1~ ~ ::leu ¡ " I '.Ii' 8 t> !l1!~ ¡ ~ « iql - 1;1 0:: =II~ e E-- !-I' ~ ~i 1 ~ I"; ;~ ~ . ,. IS il ;1 ~i: ~ . ;11.1.;. ~'i5;~ II ~ II' h ~~ ä ~~ 1;;1;1 ~i 21 ~~.i n ~ i"'i ¡L,! 'lIil,i ì~U¡ ~ ij !! !i lid~ i ~d'i I b~ II! ~iJ;1 ~i§il 2¡ ~~ lib! iiU' !I!i gf!~ ~5nl ~ I~II¡ bh~ b q ~ . qr , b ~ I i ~ a ¡ ~ 'p I .ALi~ !I !I ~ ~~ ~I! ~~ Ii Ii !I ~ ~ II ~ ~ ~~I I~I I¡~ ~¡~ I b~~ I~~ ; ~~sl J J ~I!t J J ~ Ih ~ ~ I~il! ~ ~ . ~. ~ ~ ~ ! ~ b ~j ~. : I r , b ~ I hI Uhf! (/) I- UJ UJ I (/) ~I lI.. 0 ~I I- UJ UJ I (/) l' ~ 'i I. i i ~i~ 8 8' i i i i ~d II" i- i~ i ~ ~ i ~ ; ." .~ - . : ~ . oSI ~ eO .4 ¡" . . ¡ . ~~. .1 .1 '" ~. :x.', , i i i f ¡ ~~ ¡ ;g! Sol .i .i i ~ ~ I- ~ II!a ~~~ ~~ ~~ ~ I I I~ I !a~!1 ~~I h ¡: ¡ I I .: ê~.II-~! ~. ~. ~~. . Îb I ~ti 8i I ~~ !1~ !1~ Î ì II I .~ .~ IK "K :- I i II!I Ii' ,¡ Ii ¡i ,I ,1 \1 Ii EI:I ~EI ~; ~; ~¡ Ii ii Ii h . . () <I .. .. ..' .1 g ~ t.-' « c.. E- ~ 0 0 cc ITEM 12 APPROVAL CITY ATTORNEY DIRECTOR OF FINANC CITY MANAGER CITY OF TEMECULA AGENDA REPORT FROM: City Manager/City Council rvlkilliam G. Hughes, Director of Public Works/City Engineer March 8, 2004 TO: DATE: SUBJECT: Tract Map 32169, located at the South West Corner of Harveston way and Margarita Road PREPARED BY: Ronald J. Parks, Deputy Director of Public Works Gerald l. Alegria, Senior Engineer - land Development RECOMMENDATION: That the City Council approve 1) Tract Map No. 32169 in confonnance with the Conditions of Approval, and 2) Subdivision Monument Agreement and accept the Monument Bond as security for the agreement. BACKGROUND: Tract Map No. 32169 is a one (1) lot subdivision for a condominium project located at the south west corner of Haryeston Way and Margarita Road. The map contains 1 lot for a condominium project. The street improvements associated with this map are in place. The survey monuments are required to be set. On November 3,2004, the Planning director for the CityofTemecula approved Tentative Tract Map 32169, with the appropriate Conditions of Approval. This final map is in conformance with the approved tentative map. The approval of a final subdivision map, which substantially complies with the previously approved tentative map is a mandatory ministerial act under State law. FISCAL IMPACT: None ATTACHMENTS: 1. 2. 3. 4. Development Fee Checklist Fees & Securities Report Project Vicinity Map Tract Map 32169 r:\agdrptI2004\O810lpm31639.map CITY OF TEMECULA DEVELOPMENT FEE CHECKLIST CASE NO. PM 32169 Staff reviewed the following fees relative to their applicability to this project. FEE CONDITIONS OF APPROVAL Flood Control (ADP) Paid Development Impact Fee To Be Paid r:\agdrpt\2004\O810\pm31639.map CITY OF TEMECULA ENGINEERING DEPARTMENT FEES AND SECURITIES REPORT TRACT MAP 32169 DATE: March 8, 2005 IMPROVEMENTS FAITHFUL PERFORMANCE MATERIAL & LABOR SECURITY SECURITY Street and Drainage $ 0 $ 0 Water $ 0 $ 0 Sewer $ 0 $ 0 TOTAL $ 0 $ 0 Monument $ 2,080.00 - DEVELOPMENT FEES Development Impact Fee $ 0.00 $ Paid $ Paid $ 1,856.00 $ 561.00 $ 205.00 $ 975.00 $ 274.00 $ 3,871.00 $ 0.00 City Traffic Signing and Striping Costs RCFCD (ADP) Fee SERVICE FEES Plan Check Fee Planning Fee Fire TCSD Monument Inspection Fee Fees Paid to Date Balance of Fees Due r:\agdrpt\2004\O810lpm31639.map FIGURE 1 - VICINITY MAP HARVESTON PHASE H - NEIGHBORHOOD 12 CITY OF TBAECULA TRACT NO. 32t69 \im ~ N ~ VICINITY MAP N.T.S. THOMAS BROS. 958-H2 J.N. 300-58 LUND~:rROM ~~3 D~:~~°c1:o:'~IAS~:ir:8 STS. 300 AssoðA TES (8'.) "'-'.00 FAX (8'.) 841-'.'0 \ U1 I- UJ UJ J: U1 ('II u.. 0 ~I I- UJ UJ J: U1 s ~ i ~'. a ~ ~ ~ ~ ~ I ~ '" f I § I Hi~ ~ I! ~ II~i I § & I, z I~ ,~, s,¡, ~1!j.1 I I ¡ !!; ri~ la" I ~ ~ h ~"III!! ~ ~ ~ ~ ~ .~. i !ti~ ¡i I : ,I I 1'1 ~ II ~ ~I'I i:¡i;¡ h ~;f is :1 !I ;b6~:' ¡Is :U ~ i6 Ii i! Ii I~ I .I~ I ~;ì d It II~~ i ~ 6d ~~ II ~il~1 : H ~il I~ ~II hl,i i ;; I ¡¡¡I !¡ ,! ~fl; I!!.i!i ! ;!,I! I ,! Ii lill! , I ~ i II' f ~d 6 ~e ~ .. ~ . 0 -IJ e ~?2il~ Iii ~~ ~ !:i (\a~ ~ E'" ¡ I C') ~S! O~! ~u ~~ þ!:!1! . ~ "'u- .. 0 ~IJ ~I '1:1~ ¡ " 0 Z.~ § C"'; ~ ~~ ~ ;:,rc ¡ Iõ 'Þ ,olio 8 t) in~ ¡ :i < II' ~I - i a:: iU~ 1 w t¡¡!i I III .. I~ ,. ~ ~ >1 j!: ~ < ~ æ is ;1 ~ I ~ ~ ¡ I 1 w i . ! I ; h I "I I n ~ ~ > ¡ H~ d ¡ I ~I II ~ ~~ II § Ii ; ~ ~ !!I ~ ~ v I¡~ I ~ ~ ~¡~i ~ ~ I ~ ~ ~hl ~ ~ ~'I ¡II I § . ~!; ¡ I ~ III~ I n ~~s I ! . III i J : 111 Jâ H II ,~ § ~II.~ I ~ n R iwe~ ¡Ihl!a~m~ II ~~ U I; ~ ~ I!I 11 ¡ I~~ " ;i~ I ~ d~ ~ ~ ~ f ~ Ii ~ ~II ~ ~ e I ~ ~ 5 /I'. a § ~ - '15~!t IIi;!! I J~â11 ~.~w lJe~ i ( ....., ....... . , IN THE CITY OF TBIIECULA. COUNTY OF RIVERSIDE, Sl'ATE OF CAUFORNIA TRACT NO. 32169 SHEET 2 OF 2 SHEETS ENC/IEE1/S MIlES - GRAPHIC SCALE h..-.. Lt......i.,. ~ "",,"""""ID"'" "'"'..."""-,. "".IY""""" ""'IY""""", ",.,,--.""""". """""""""""""""","",."",,",,"""""'IY"""""""""""""IY.S"."--' " ....,""'",-......""""""".""...."",,""...""',,"",,,.,,-_."'" ........., .. "" ........ "'" 'C< -... Fat " - ....'" aundstrom +assoCiates """""""""""""""""""'" /' ENVIRONMENTAL CONSTRAINT SHEET SHEET 1 OF 1 SHEETS ~ IN THE CITY OF TEIIECUIA. COUNTY OF RIVERSIDE, STATE OF c.wroRNIA TRACT NO. 32169 _tAl CONS-r NOlES ...,....... """"'" ""',.. "'JH 0 ""O"'" """"" ""',,"'......,. ",~"'_.......o """"'><Œ5,-"""","",0"""""""""""""""""",--""'n:"'~"'- :::""~:'~::="¡'-'II..~:".=":= ..,.,""""-"'""""""""o,""...,...."""'..."""""""'~"'_........ .~",,_...ru~""""""""""""""- """""".. M_"""', """""""'...-....'" ---..... I I I I ~undstrom ~=)""::-'o.,,i':,";':~i!:"':~'::""1;"'" h. LL.i ~ i I I-j =--+assoCiates ......-,"",....,....-- '.-1 I I I \ ",.."..,.."".."...... , "..,..."'.., -.EJrNOIES ,_... I I I \ . -."""""""u""_o"""",,o_""- / (" .....u...'o_"""""""""""""'---' / ,¿o~ '- TRAcT LOT 6 " -."""",....u"""""""""",..........,.. , '.!.... 41r-- - NO, 296 ..,..........""---, / r -----, -__I -""""L Ms, 323/50 39-1 .. -."""".",........-.-.u...,......... / "'J~'r)'.. ----- LOT 42 ---- -60 "",..........,......................" I. -~ ':"°' -- -- "" -."-,,,.-_.-.u..,...."'......... I ¡J' ~~f: -----F-- ----- . =::.."'::.:..,.- I ;, ~'1!'!!!W ~- ~ - - - "- 'J>' ~ -.., ------.- ~.... ". - I;-!, LOT 4ãi-- HAR'~ ----!!:..- -- ,.... -- ."ST -, ,- I ...,"""'" 0/' /1 1~ I ~,,""'!" '<";p.",---- ON WAY ~ -~.... "I I ~"".., ,_'0 Q / ,f "'~:~' '...>;1Õì; - - - - ~"'" " I I,J ::1:;'~-'\':' o,v'<j r, "...' LO'r- -...;....,' I "Ò,J{ ,~, ,",,',n ""'" ...,,1J,. - - - - -, '- ~ .-/ 'O~O'\" 1 ~ ,..""'¡ '-- 0"' ¿, 'b"Ò'b /<f;(/~X~~ ::=:J»' ::.'!'..~ . '~~..' -'r~:::" ¡ v"'~ '9' lœ ",~$' ""'" ' '" ~..'\'o' ~ I,,'!' " ' '!?~"l"J.,. , "ÿ I/~~' ~ '-~ "~'" LOTÎ /) ~ ~ -,,' 46) / / ". ¡p J.~' ¡>, & / I /!F.;.. , ~~~ I ~ / I .e"l! /" LOT 1 I I tfJ I I ;,"ll' 'WNErACIiES --.I /.... / --.--/ ",," ¡ -""'J!/!) ';>1 ~ I ~ I';: ;~~"'" /.., / Jø1j1 -.....,,~"" 0/ ,'¡"'f, I , '1 ~~ I Ii <~~...-~::;'-':<~" J. kl )~ I '0> - -"~.. """,.., ..' ., I (/ -.,.. ~..,',~¡¡¡¡¡¡,;: - '1 """'" ..,1 I I / / 1 / --.., - - """"~ ,~, i¡ -""" """~~':' ~ ,#> I ~.., I I / ! £! / r- - ....~"t~~~ ' <'",' '::..' h if I / L- ~C¡-//lyoa / 4 7-\ "l .,.!§~~"L ;, , ',..",<r' <....~",;..!ijf~ 1/ I II -.J 'ns 5 I - Z1""'-':- ....' ' -;..' aSS' ¿O66! ,!.. r----r-":,."7,,,""',œ~,¡:~ . I f!- I 1..-!¿8-£!rl /h~/ aO / al/ a ì--,-_-Wf... l'.Ø./f¡" I ,...;"....... -:1... / / trRACl/ 2/ 33 / 3 Ì"- /i><>/f'~~ ,"""'u...... - -! $1- / Mil No, /306671 4 / 35 /7"-- \ tl '~J, =:'~',~ --..J....- "a5~/18-2ï1 I ,36 \/ GRAPHIC SCALE BOOK T PAGE 302 ITEM 13 APPROVAL CITY ATTORNEY DIRECTOR OF FINANCE CITY MANAGER CITY OF TEMECUlA AGENDA REPORT TO: City Manager/City Council FROM: William G. Hughes, Director of Public Works/City Engineer DATE: March 8. 2005 SUBJECT: First Amendment to Contract Agreement for On-Call Traffic Signal Maintenance Services PREPARED BY: Ali Moghadam, Principal Engineer - Traffic RECOMMENDATION: That the City Council approye the First Amendment to the Contract Agreement with Republic Electric to perform additional On-Call Traffic Signal Maintenance Services, for an amount not to exceed Fifty Thousand Dollars ($50,000.00), and authorize the Mayor to execute the agreement. BACKGROUND: On June 22, 2004 the City Council approved the contract agreement with Republic Electric in the amount of $50,000.00 to provide emergency and non-emergency after hour and weekend on-call traffic signal maintenance services for traffic signals, safety lighting, flashing beacons and other electronically operated traffic control devices. The First Amendment to this contract is necessary due to the City's acquisition of an additional 16 traffic signals on State Routes 79 North (Winchester Road) and 79 South from Caltrans and several traffic improvement and upgrade projects throughout the City. Republic Electric initially was selected based on the firm's qualifications, ability to provide services, responsiyeness to the request for proposal, releyant experience in performing similar work and ability to respond to a "call-out" within one (1) hour. Republic Electric has responded to all call-outs in a timely manner and has completed several projects such as installation of battery back up cabinets, pole relocations, removal and replacement of conduits, wiring, detector loops and cameras in addition to the emergency call outs. The requested amendment will provide for maintenance of newly acquired traffic signals and other minor traffic improvement projects. The additional traffic improvement projects will consist of replacement of old batteries for the traffic signals with battery back-up system, replacement of old vehicle detection loops at several intersections, installation of count down pedestrian signal heads and push buttons at traffic signals near schools, installation of interconnect cables on a portion of SR 79 South and installation of equipment on Winchester Road and SR 79 South traffic signals to comply with City standards and protocols. The First Amendment is in the amount of $50,000.00. The original contract amount was also $50,000.00 for a total contract amount of $100,000.00. R,IAGENDA REPDRTS\2DD5ID'D8D5ID, c", T,,"ie S'g",1 M""""" AMEND NO 1 .DDC FISCAL IMPACT: Adequate funds have been budgeted in the Public Works, Traffic Division Traffic Signal Maintenance Account for Fiscal Year 2004-2005 for the original contract amount of $50,000.00 plus the First Amendment amount of $50,000.00 for a total contract amount of $100,000.00. ATTACHMENTS: First Amendment for On-Call Traffic Signal Maintenance Services R'IAGENDA REPDRTSI2DO5\O'OBO5\0" C", T"ffio Sig",' M,i",","" AMEND NO 1.DOC FIRST AMENDMENT TO AGREEMENT BETWEEN CITY OF TEMECULA AND REPUBLIC ELECTRIC ON-CALL TRAFFIC SIGNAL MAINTENANCE SERVICES THIS FIRST AMENDMENT is made and entered into as of March 8, 2005, by and between the City of Temecula, a municipal corporation ("City") and Republic Electric ("Contractor"). In consideration of the mutual covenants and conditions set forth herein, the parties agree as follows: 1. This Amendment is made with respect to the following facts and purposes: A. On June 22, 2004 the City and Contractor entered into that certain agreement entitled "City of Temecula Agreement for On-Call Traffic Signal Maintenance Seryices ("Agreement") in the amount of Fifty Thousand Dollars and No Cents ($50,000.00). B. The parties now desire to increase the payment for additional On-Call Traffic Signal Maintenance services in the amount of Fifty Thousand Dollars and No Cents ($50,000.00) and amend the Agreement as set forth in this Amendment. 2. Section 4 Pavment of the Agreement is hereby amended to read as follows: a. The City agrees to pay Contractor monthly, in accordance with the Cost Proposal set forth in Exhibit A, attached hereto and incorporated herein by this reference as though set forth in full, based upon actual time spent providing on-call traffic signal maintenance seryices. The first amendment amount shall not exceed Fifty Thousand Dollars and No Cents ($50,000.00) for additional on-call traffic signal maintenance services for a total contract amount, of One Hundred Thousand Dollars and No Cents ($100,000.00), 3. Except for the changes specifically set forth herein, all other terms and conditions of the Agreement shall remain in full force and effect. clAgreementslTraffic AgreementsIRepublic Elec Amend 1 IN WITNESS WHEREOF, the parties hereto haye caused this Agreement to be executed the day and year first aboye written. CITY OF TEMECULA Jeff Comerchero, Mayor ATTEST: Susan W. Jones, CMC, City Clerk Approved As to Form: Peter M, Thorson, City Attorney CONTRACTORIVENDOR: Republic Electric 715 Debra lane Anaheim, California 92805-6334 (714) 535-0550 James Wagner, Vice President - Engineering Jeff Ash, Treasurer (Two Signatures Required For Corporations) ATTACHMENT A SCOPE OF SERVICES AND COST PROPOSAL 1. 2. 3. SCOPE OF SERVICES ON-CALL TRAFFIC SIGNAL MAINTENANCE Republic Electric will provide emergency and non-emergency after hour and weekend call-out service for traffic signals, highway safety lighting, flashing beacons and other electrically operated traffic control or warning deyices. Response to emergency after hour and weekend call-out services will be within one (1) hour of receipt of call. Republic Electric will provide a certified traffic signal technician with a minimum of three (3) years experience in traffic signal maintenance and repair. The technician shall be familiar with programming and trouble shooting type 170 controllers equipped with Bitrans 200 program. Republic Electric will provide all required tools, equipment, apparatus and materials to perform all work necessary to repair the traffic signals and flashing beacons identified in Exhibits "B" and "C" of the Request for Proposal (RFP) 127, On-Call Traffic Signal Maintenance Services for the City of Temecula dated May 5, 2004. COST PROPOSAL Labor Hourlv Rate Schedule Hourlv Rate Signal Maintenance Superintendent (Foreman)' Signal Maintenance Technician (Journeyman Electrician)' Traffic Signalman (Journeyman Electrician)' Engineering Technician (Journeyman Electrician)' $ 85.00 $ 70.00 $ 70.00 $ 70,00 'Republic Electric complies with all City/local, State and Federal laws regarding prevailing wage and overtime rates. Eauioment Rate Schedule loop Resealing Per Linear Foot loop Replacement $ 10.00 $ 75.00 $ 25.00 $ 10.00 $ 10.00 $ 2.75 $ 295.00 Service Truck Crane Truck Hydraulic Man-Lift Truck (Bucket Truck) Compressor/Jackhammer Concrete Saw/Water Truck Material Mark-Uo 15% Method of Invoicina Republic Electric will submit a monthly bill to the City of Temecula for all seryice calls performed for the previous month. ITEM 14 APPROVAL CITY ATTORNEY DIRECTOR OF FINAN E CITY MANAGER ) CITY OF TEMECULA AGENDA REPORT FROM: City Manager/City Council ~-h\villiam G. Hughes, Director of Public Works/City Engineer March 8, 2005 TO: DATE: SUBJECT: Bridge Barrier Rail Replacement Project, Project No. PW01-09 Approval of the Plans and Specifications and Solicitation of Construction Bids PREPARED BY: Greg Butler, Principal Engineer laura Bragg, Project Engineer RECOMMENDATION: That the City Council approve the Construction Plans and Specifications and authorize the Department of Public Works to solicit construction bids for Project No. PW01-09, Bridge Barrier Rail Replacement Project. BACKGROUND: The Bridge Barrier Rail Replacement Project will remove and upgrade existing bridge barrier rails on Rainbow Canyon Road at Pechanga Creek and Del Rio Road at Empire Creek. This is to meet current safety standards established by the Federal Highway Administration. The Plans, Specifications and Contract Documents have been completed and the project is ready to be advertised for construction bids. These Plans and Specifications are available for review in the City Engineer's office. The Engineer's estimate for this project is $210,000.00. FISCAL IMPACT: The Bridge Barrier Rail Replacement Project is a Capital Improvement Program project funded through HBRR Program Funds and Capital Project Reserves. ATTACHMENT: 1. location Map 2. Project Description "1a9drpt\2005\O30805\PWO1-09SidlAJP f-< U ~ o ~ u ~ ~ ~ ~ ~ ~ ø:I '" '" ~ t:: Ù <:;) ....¡ t; ~ ~ ¡¡ ;:I ¡:: "t .. Q' ... o ~~ PROJECT DESCRIPTION Project Title: BRIDGE BARRIER RAIL REPLACEMENT PROJECT PRIORITY: Project Type: Description: Circulation Replace bridge barrier rails at Rainbow Canyon Road over pechanga Creek and at Del Rio Road over Empire Creek. Department: Scope of Project: Public Works -Account No, 210.165.722 PWOI-09 Remove and upgrade existing bridge barrier rails at Rainbow Canyon Road and Pechanga Creek to meet current safety standards established by the Federal Highway Administration. Benefit: Total Project Cost: Project will improve traffic safety. $ 290,940 $ 27,730 $ 43,730 2004-05 $ 17,000 $ 210,000 $ 20,210 $ 247,210 2005-06 2006-07 2007-08 2008-09 Future Years Cost To Complete $ 17,000 $ 210,000 $ 20,210 $ 247,210 Administration Construction Design Totals Actuals to Date $ 16,000 Future O&M Costs: Source of Funds: $ 1,000 Annually Capital Project Reserves HBRR Program Funds Total Funding: $ 32,750 $ 258,190 $ 290,940 34 ITEM 15 \ APPROVAL CITY ATTORNEY DIRECTOR OF FINANC CITY MANAGER CITY OF TEMECULA AGENDA REPORT TO: FROM: City Manager/City Council ~4villiam G. Hughes, Director of Public Works/City Engineer DATE: March 8, 2005 SUBJECT: Transportation Uniform Mitigation Fee (TUMF) Reimbursement Agreement PREPARED BY: Beryl Yasinosky, Management Analyst RECOMMENDATION: That the City Council approve the model Agreement for the Funding of TUMF Regional Arterial Improvements between the Riverside County Transportation Commission (RCTC) and the City of Temecula for the Interstate 15/State Route 79 Ultimate Interchange project in substantially the same format as attached, and authorize the City Manager to execute the final agreement. BACKGROUND: In June 2004, the Riverside County Transportation Commission (RCTC) issued a Transportation Uniform Mitigation Fee (TUMF) Regional Arterial Call for Projects to member agencies in Western Riverside County. Of the 24 local jurisdiction projects that were approved as eligible to receive TUMF Regional funding, the City of Temecula received approval for all three of its project submittals; (1) the French Valley Parkway/I-15 Interchange, (2) the Interstate 15/State Route 79 Ultimate Interchange, and (3) the Western Bypass Corridor Alignment Study. As part of this process, the Commission established a five-year TUMF Regional Arterial Program from FY 2005-09 and approved the model TUMF Regional Funding Agreement between local agencies and RCTC for the selected TUMF projects. The purpose of the Agreement is to ensure that the local agencies complete the various phases of the work as detailed in the project proposals. A separate agreement is required for each project, with funding allocated on a two-year basis for the various work phases of each project. On January 31, 2005, the City closed escrow on 33.65 acres of vacant property located at SR 79 Southll-15 for the purpose of constructing the ultimate interchange improvements at that location. Reimbursable costs in the amount of $4.1 million for right-of-way acquisition and the design and preparation of the plans, specifications and estimates (PS&E) were approved as part of the project costs deemed reimbursable to the City through the TUMF Regional Funding program during the first two-year cycle. The attached model agreement represents the reimbursable costs approved by RCTC as part of the TUMF Regional Arterial Call for Projects for the Interstate 15/State Route 79 Ultimate Interchange Project. Since the reimbursable amount has already been approved by RCTC, no substantive changes are expected to the model agreement. In an effort to shorten RCTC's processing time for reimbursement to the City of the $4.1 million in TUMF funding, it is recommended that the City Council approve the model agreement in substantially the same format as attached and authorize the City Manager to execute the final agreement. R:\agdrpt\agendafonn/ajp FISCAL IMPACT: None. Upon approval and execution of the final agreement, the City is required to submit an inyoice to RCTC for the reimbursement of $4.1 million in TUMF Regional Arterial funding for the Interstate 15/State Route 79 South Ultimate Interchange Project. Pursuant the terms of the agreement, RCTC will pay the City within 30 days after receipt by the Commission of an invoice. ATTACHMENTS: 1. Model Agreement for Funding TUMF Regional Arterial Improvements R:\agdrptlagendaformlajp Agreement No. MOO-OOO AGREEMENT FOR THE FUNDING OF TUMF REGIONAL ARTERIAL IMPROVEMENTS WITH THE CITY OF [NOTE: If using this model agreement for a County project, globally replace the term "City" with "County".] 1. Parties and Date. 1.1 This Agreement is executed and entered into this - day of , 2005, by and between the RIVERSIDE COUNTY TRANSPORTATION COMMISSION ("RCTC") and [Name of local jurisdiction] ("City"). RCTC and City are sometimes collectively referred to herein as the "Parties". 2. Recitals. 2.1 RCTC is a county transportation commission created a nd existing pursuant to California Public Utilities Code Sections 130053 and 130053.5. 2.2 On November 5, 2002 the voters of Riverside County approved Measure A authorizing the collection of a one-half percent (1/2%) retail transactions and use tax to fund transportation programs and improvements within the County 0 f Riverside, a nd adopting the Riverside County Transportation Improvement Plan (the "Plan"). 2.3 The Plan requires cities and the County in western Riverside County to participate in a Transportation Uniform Mitigation Fee (TUMF) Program to be eligible to receive local Streets and Roads funds generated by Measure A. 2.4 The Plan further requires that the first $400 million in revenues from TUMF be made available to RCTC to fund equally the Regional Arterial System and development of New Transportation Corridors identified through the Community and Environmental Transportation Acceptability Process (CETAP). To receive TUMF funding, CETAP corridors must also be designated on the Regional System of Highways and Arterials as established in the October 2002 TUMF Nexus Study, amended in March 2004, and as may be amended in the future. 2.5 The Western Riverside Council of Governments (WRCOG) has been selected to administer the overall TUMF Program pursuant to applicable state laws including Government Code Sections 66000 et seq. and has entered into a Memorandum of Understanding (MOU) with RCTC dated July 10, 2003 regarding the allocation of the $400 million in TUMF Regional Funds to be made available to RCTC for programming. 2.6 RCTC issued to the cities and the County a "Call for Projects" to be funded with TUMF Regional funds, and in response to the Project Nomination Forms, took action on September 8, 2004 to adopt a five year TUMF Regional Arterial Program which identifies the projects and the maximum funding commitments awarded for specific phases of work. RCTC's TUMF Regional Arterial Program may be updated from time to time. 2.7 RCTC intends, by this Agreement, to distribute TUMF Regional Funds, subject to the conditions provided herein, a nd to participate in the joint development of the Project, as defined herein. R:\agdrptlagendaform/ajp 3. Terms. 3.1 Description of Work. This Agreement is intended to distribute TUMF Regional Funds to the City for [insert general description of work], ("the Work"). The Work, including a timetable and a detailed scope of work, is more fully described in Exhibit "A" attached hereto and, pursuant to Section 3.15 below, is subject to modification as requested by the City and approved by RCTC. The Work shall be consistent with one or more of the defined RCTC Call for Projects phases detailed herein as follows: 1) PA&ED - Project Approvals & Environmental Document 2) PS&E - Plans, Specifications and Estimates 3) RIW - Right of Way Acquisition and Utility Relocation 4) CONS - Construction The Work phase(s) funded pursuant to this Agreement shall be consistent with the City's Call for Projects Nomination Form submitted to the RCTC ("the Project") and as approved by the RCTC on September 8, 2004. The Project is more fully described in Exhibit "B" attached hereto. It is understood and agreed that the City shall expend TUMF Regionai Funds only as set forth in this Agreement and only for the Work. To this end, any use of funds provided pursuant to this Agreement shall be subject to the review and approval of RCTC. 3.2 RCTC Fundina Amount. RCTC hereby agrees to distribute to the City, on the terms and conditions set forth herein, a sum not to exceed [Insert dollars in text form] ($ [Insert dollars in number form]), to be used exclusively for reimbursing the City for eligible Work expenses as described herein ("Funding Amount"). The City acknowledges and agrees that the Funding Amount may be less than the actual cost of the Work, and that RCTC shall not contribute TUMF Regional Funds in excess of the maximum TUMF share for the phase/project identified in Appendix F of the TUMF Nexus Study. 3.2.1 Eliaible Work Costs. The total Work costs ("Total Work Cost") may include the following items, provided that such items are included in the scope of work attached as Exhibit "A": (1) City and/or consultant costs associated with direct Work coordination and support; (2) funds expended in preparation of preliminary engineering studies; (3) funds expended for preparation of environmental review documentation for the Work; (4) all costs associated with right-of-way acquisition, including right-of-way engineering, appraisal, acquisition, legal costs for condemnation procedures if authorized by the City, and costs of reviewing appraisals and offers for property acquisition; (5) costs reasonably incurred if condemnation proceeds; (6) costs incurred in the preparation of plans, specifications, and estimates by City or consultants; (7) City costs associated with bidding, advertising and awarding of the Work contracts; (8) construction costs, including change orders to construction contract approved by the City; and (9) construction management, field inspection and material testing costs. 3.2.2 tneliaibte Work Costs. The Total Work Cost shall not include the following items which shall be borne solely by the City without reimbursement: (1) City administrative costs; (2) City costs attributed to the preparation of invoices, billings and payments; (3) any City fees attributed to the processing of the Work; and (4) expenses for items of work not included within the scope of work in Exhibit "A". 3.2.3 Increases in Work Fundina. The Funding Amount may, in RCTC's sole discretion, be augmented with additional TUMF Regional Funds if the TUMF Nexus Study is amended to increase the maximum eligible TUMF share for the Work. Any such increase in the Funding Amount must be approved in writing by RCTC's Executive Director. In no case shall the amount of TUMF Regional Funds allocated to the City exceed the then-current maximum eligible TUMF share for the Work. No such increased funding shall be expended to pay for R:\agdrpt\agendaformlajp any Work already completed. For purposes of this Agreement, the Work or any portion thereof shall be deemed complete upon its acceptance by RCTC's Executive Director. 3.2.4 No Fundina for Temporary Improvements. Only segments or components of the Work that are intended to form part of or be integrated into the Work may be funded by TUMF Regional Funds. No improvement which is temporary in nature, including but not limited to temporary roads, curbs, or drainage facilities, shall be funded with TUMF Regional Funds except as needed for staged construction of the Work. 3.3 City's Fundina Obliaation to Complete the Work. In the event that the TUMF Regional Funds allocated to the Work represent less than the total cost of the Work, the City shall provide such additional funds as may be required to complete the Work as described in Exhibit "A". 3.3.1 City's Obliaation to Repay TUMF Reaional Funds to RCTC. In the event that: (i) the City, for any reason, determines not to proceed with or complete the Work; or (ii) the Work is not timely completed, subject to any extension of time granted by RCTC pursuant to Section 3.15; the City agrees that any TUMF Regional Funds that were distributed to the City for the Work shall be repaid in full to RCTC. The Parties shall enter into good faith negotiations to establish a reasonable repayment schedule and repayment mechanism which may include, but is not limited to, withholding of Measure A local Streets and Roads revenues. The City acknowledges and agrees that RCTC shall have the right to withhold any Measure A local Streets and Roads revenues due the City, in an amount not to exceed the total of the funds distributed to the City, and/or initiate legal action to compel repayment, if the City fails to repay RCTC within a reasonable time period not to exceed 180 days from receipt of written notification from RCTC that repayment is required. (Note: For Phase 1 - PA&ED agreements, delete this Repayment Section,) 3.3.2 City's local Match Contribution. The City shall provide at least dollars ($ ) of funding toward the Work, as shown in Exhibit "A" and as called out in the City's Project Nomination Form submitted to RCTC in response to its Call for Projects. (Note: Include this Section only if the City identified Local Match funds in its Project Nomination Form,) 3.4 Work Responsibilities of the City. The City shall be responsible for the following aspects of the Work, in compliance with state and federal law provided that such items are inciuded in the Project scope of work attached as Exhibit "A": (i) development and approval of plans, specifications and engineer's estimate (PS&E), environmental clearance, right of way acquisition, and obtaining all permits required by impacted agencies prior to commencement of the Work; (ii) all aspects of bidding, awarding, and administration of the contracts for the Work; (iii) all construction management of any construction activities undertaken in connection with the Work, including survey and material testing; and (iv) development of a budget for the Work prior to award of any contract for the Work, taking into consideration available funding, including TUMF Regional Funds. 3.5 Term/Notice of Completion. The term of this Agreement shall be from the date first herein above written until: (i) the date RCTC formally accepts the Work as complete, pursuant to Section 3.2.3; (ii) termination of this Agreement pursuant to Section 3.9; or (Iii) the City has fully satisfied Its obligations under this Agreement, (Note: If this Agreement is for Phase I work do not include the following text) "including full repayment of TUMF Regional Funds to RCTC as provided herein". All applicable indemnification provisions of this Agreement shall remain in effect following the termination of this Agreement. 3.6 Representatives of the Parties. RCTC's Executive Director, or his or her designee, shall serve as RCTC's representative and shall have the authority to act on behalf of RCTC for all purposes under this Agreement. The City hereby designates R:\agdrptlagendaformfajp [insert name and title], or his or her designee, as the City's representative to RCTC. The City's representative shall have the authority to act on behalf of the City for all purposes under this Agreement and shall coordinate all activities of the Work under the City's responsibility. The City shall work closely and cooperate fully with RCTC's representative and any other agencies which may have jurisdiction over or an interest in the Work. 3.7 Expenditure of Funds bv City Prior to Execution of Aareement. Nothing in this Agreement shall be construed to prevent or preclude the City from expending funds on the Work prior to the execution of the Agreement, or from being reimbursed by RCTC for such expenditures. However, the City understands and acknowledges that any expenditure of funds on the Work prior to the execution of the Agreement is made at the City's sole risk, and that some expenditures by the City may not be eligible for reimbursement under this Agreement. 3.8 Review of Services. The City shall allow RCTC's Representative to inspect or review the progress of the Work at any reasonable time in order to determine whether the terms of this Agreement are being met. R:\agdrpt\agendaform/ajp 3.9 Termination. 3.9.1 Notice. Either RCTC or City may, by written notice to the other party, terminate this Agreement, in whole or in part, in response to a material breach hereof by the other Party, by giving written notice to the other party of such termination and specifying the effective date thereof. The written notice shall provide a 30 day period to cure any alleged breach. During the 30 day cure period, the Parties shall discuss, in good faith, the manner in which the breach can be cured. 3.9.2 Effect of Termination. In the event that the City terminates this Agreement, the City shall, within 180 days, repay to RCTC in full all TUMF Regional Funds provided to the City under this Agreement. In the event that RCTC terminates this Agreement, RCTC shall, within 90 days, distribute to the City TUMF Regional Funds in an amount equal to the aggregate total of all unpaid invoices which have been received from the City regarding the Work at the time of the notice of termination; provided, however, that RCTC shall be entitled to exercise its rights under Section 3.14.2, including but not limited to conducting a review of the invoices and requesting additional information. This Agreement shall terminate upon receipt by the non-terminating Party of the amounts due it under this Section 3.9.2. 3.9.3 Cumulative Remedies. The rights and remedies of the Parties provided in this Section are in addition to any other rights and remedies provided by law or under this Agreement. 3.10 Prevailina Waaes. The City and any other person or entity hired to perform services on the Work are alerted to the requirements of California labor Code Sections 1770 § §gg., which would require the payment of prevailing wages were the services or any portion thereof determined to be a public work, as defined therein. The City shall ensure compliance with these prevailing wage requirements by any person or entity hired to perform the Work. The City shall defend, indemnify, and hold harmless RCTC, its officers, employees, consultants, and agents from any claim or liability, including without limitation attorneys, fees, arising from its failure or alleged failure to comply with California labor Code Sections 1770 § §gg. 3.11 Proaress Reports. RCTC may request the City to provide RCTC with progress reports concerning the status of the Work. 3.12 Indemnification. 3.12.1 City Responsibilities. In addition to the indemnification required under Section 3.10, the City agrees to indemnify and hold harmless RCTC, its officers, agents, consultants, and employees from any and all claims, demands, costs or liability arising from or connected with all activities governed by this Agreement including all design and construction activities, due to negligent acts, errors or omissions or willful misconduct of the City or its subcontractors. The City will reimburse RCTC for any expenditures, including reasonable attorneys' fees, incurred by RCTC, in defending against claims ultimateiy determined to be due to negligent acts, errors or omissions or willful misconduct of the City. 3.12.2 RCTC Responsibilities. RCTC agrees to indemnify and hold harmless the City, its officers, agents, consultants, and employees from any and all claims, demands, costs or liability arising from or connected with all activities governed by this Agreement including all design and construction activities, due to negligent acts, errors or omissions or willful misconduct of RCTC or its sub-consultants. RCTC will reimburse the City for any expenditures, including reasonable attorneys' fees, incurred by the City, in defending against claims ultimately determined to be due to negligent acts, errors or omissions or willful misconduct of RCTC. R:\agdrptlagendaformJajp " 3.12.3 Effect of Acceptance. The City shall be responsible for the professional quality, technical accuracy and the coordination of any services provided to complete the Work. RCTC's reYiew, acceptance or funding of any services performed by the City or any other person or entity under this agreement shall not be construed to operate as a waiver of any rights RCTC may hold under this Agreement or of any cause of action arising out of this Agreement. Further, the City shall be and remain liable to RCTC, in accordance with applicable law, for all damages to RCTC caused by the City's negligent performance of this Agreement or supervision of any services provided to complete the Work. 3.13 Insurance. The City shall require, at a minimum, all persons or entities hired to perform the Work to obtain, and require their subcontractors to obtain, insurance of the types and in the amounts described below and satisfactory to the City and RCTC. Such insurance shall be maintained throughout the term of this Agreement, or until completion of the Work, whichever occurs last. 3.13.1 Commercial General Liability Insurance. Occurrence version commercial general liability insurance or equivalent form with a combined single limit of not less than $1,000,000.00 per occurrence. If such insurance contains a general aggregate limit, it shall apply separately to the Work or be no less than two times the occurrence limit. Such insurance shall: 3.13.1.1 Name RCTC and City, and their respective officials, officers, employees, agents, and consultants as insured with respect to performance of the services on the Work and shall contain no special limitations on the scope of coverage or the protection afforded to these insured; 3.13.1.2 Be primary with respect to any insurance or self insurance programs covering RCTC and City, and/or their respective officials, officers, employees, agents, and consultants; and 3.13.1.3 Contain standard separation of insured provisions. 3.13.2 Business Automobile Liability Insurance. Business automobile liability insurance or equivalent form with a combined single limit of not less than $1,000,000.00 per occurrence. Such insurance shall include coverage for owned, hired and non-owned automobiles. 3.13.3 Professional Liability Insurance. Errors and omissions liability insurance with a limit of not less than $1,000,000.00 Professional liability insurance shall only be required of design or engineering professionals. 3.13.4 Workers' Compensation Insurance. Workers' compensation insurance with statutory limits and employers' liability insurance with limits of not less than $1,000,000.00 each accident. 3.14 Procedures for Distribution of TUMF Reaional Funds to City. 3.14.1 Initial Payment by the Citv. The City shall be responsible for initial payment of all the Work costs as they are incurred. Following payment of such Work costs, the City shall submit invoices to RCTC requesting reimbursement of eligible Work costs. Each invoice shall be accompanied by detailed contractor invoices, or other demands for payment addressed to the City, and documents evidencing the City's payment of the invoices or demands for payment. The City shall submit invoices not more often than monthly and not less often than quarterly. R:\agdrpt\agendafonn/ajp 3.14.2 Review and Reimbursement by RCTC. Upon receipt of an invoice from the City, RCTC may request additional documentation or explanation of the Work costs for which reimbursement is sought. Undisputed amounts shall be paid by RCTC to the City within thirty (30) days. In the event that RCTC disputes the eligibility of the City for reimbursement of all or a portion of an invoiced amount, the Parties shall meet and confer in an attempt to resolve the dispute. If the meet and confer process is unsuccessful in resolving the dispute, the City may appeal RCTC's decision as to the eligibility of one or more invoices to RCTC's Executive Director. The City may appeal the decision of the Executive Director to the full RCTC Board, the decision of which shall be final. Additional details concerning the procedure for the City's submittal of invoices to RCTC and RCTC's consideration and payment of submitted invoices are set forth in Exhibit "C", attached hereto. 3.14.3 Fundina Amount/Adjustment. If a post Work audit or review indicates that RCTC has provided reimbursement to the City in an amount in excess of the maximum eligible TUMF share of the Work, as determined by the TUMF Nexus Study, or has provided reimbursement of ineligible Work costs, the City shall reimburse RCTC for the excess or ineligible payments within 30 days of notification by RCTC. 3.15 Work Amendments. Changes to the characteristics of the Work, including the deadline for Work completion, and any responsibilities of the City or RCTC may be requested in writing by the City and are subject to the approval of RCTC's Representative, which approval will not be unreasonably withheld, provided that extensions of time for completion of the Work shall be approved in the sole discretion of RCTC's Representative. Nothing in this Agreement shall be construed to require or allow completion of the Work without full compliance with the California Environmental Quality Act (Public Resources Code Section 21000 et seq.; "CEQA") and the National Environmental Policy Act of 1969 (42 USC 4231 et seq.), but the necessity of compliance with CEQA and NEPA shall not justify, excuse, or permit a delay in completion of the Work. 3.16 Conflict of Interest. For the term of this Agreement, no member, officer or employee of the City or RCTC, during the term of his or her service with the City or RCTC, as the case may be, shall have any direct interest in this Agreement, or obtain any present or anticipated material benefit arising therefrom. 3.17 Limited Scope of Duties. RCTC's and the City's duties and obligations under this Agreement are limited to those described herein. RCTC has no obligation with respect to the safety of any Work performed at a job site. In addition, RCTC shall not be liable for any action of City or its contractors relating to the condemnation of property undertaken by City or construction related to the Work. 3.18 Books and Records. Each party shall maintain complete, accurate, and clearly identifiable records with respect to costs incurred for the Work under this Agreement. They shall make available for examination by the other party, its authorized agents, officers or employees any and all ledgers and books of account, invoices, vouchers, canceled checks, and other records or documents evidencing or related to the expenditures and disbursements charged to the other party pursuant to this disbursements charged to the other party pursuant to this Agreement. Further, each party shall furnish to the other party, its agents or employees such other evidence or information as they may require with respect to any such expense or disbursement charged by them. All such information shall be retained by the Parties for at least three (3) years following termination of this Agreement, and they shall have access to such information during the three-year period for the purposes of examination or audit. 3.19 Eaual Opportunity Employment. The Parties represent that they are equal opportunity employers and they shall not discriminate against any employee or applicant of reemployment because of race, religion, color, national origin, ancestry, sex or age. Such non- R:\agdrptlagendaformfajp discrimination shall include, but not be limited to, all activities related to initial employment, upgrading, demotion, transfer, recruitment or recruitment advertising, layoff or termination. 3.20 Governina law. This Agreement shall be governed by and construed with the laws of the State of California. 3.21 Attorneys' Fees. If either party commences an action against the other party arising out of or in connection with this Agreement, the prevailing party in such litigation shall be entitled to have and recover from the losing party reasonable attorneys' fees and costs of suit. 3.22 Agreement. Time of Essence. Time is of the essence for each and every provision of this 3.23 Headinas. Article and Section Headings, paragraph captions or marginal headings contained in this Agreement are for convenience only and shall have no effect in the construction or interpretation of any provision herein. 3.24 Notification. All notices hereunder and communications regarding interpretation of the terms of the Agreement or changes thereto shall be provided by the mailing thereof by registered or certified mail, return receipt requested, postage prepaid and addressed as follows: (Name of local jurisdiction) (address) RCTC Riverside Coun~ Transportation Commission 4080 lemon, 3' Floor Riverside, CA 92501 ATTN: Executive Director ATTN: Any notice so given shall be considered served on the other party three (3) days after deposit in the U.S. mail, first class postage prepaid, return receipt requested, and addressed to the party at its applicable address. Actual notice shall be deemed adequate notice on the date actual notice occurred regardless of the method of service. 3.25 Confiictina Provisions. In the event that provisions of any attached appendices or exhibits conflict in any way with the provisions set forth in this Agreement, the language, terms and conditions contained in this Agreement shall control the actions and obligations of the Parties and the interpretation of the Parties' understanding concerning the performance of the Services. 3.26 Contract Amendment. In the event that the Parties determine that the provisions of this Agreement should be altered, the Parties may execute a contract amendment to add any provision to this Agreement, or delete or amend any provision of this Agreement. All such contract amendments must be in the form of a written instrument signed by the original signatories to this Agreement, or their successors or designees. 3.27 Entire Aareement. This Agreement constitutes the entire agreement between the Parties relating to the subject matter hereof and supersedes any previous agreements or understandings. 3.28 Validity of Aareement. The invalidity in whole or in part of any provision of this Agreement shall not void or affect the validity of any other provision of this Agreement. 3.29 Independent Contractors. Any person or entities retained by the City or any contractor shall be retained on an independent contractor basis and shall not be employees of RCTC. Any personnel performing services on the Work shall at all times be under the exclusive direction and control of the City or contractor, whichever is applicable. The City or contractor shall pay all wages, salaries and other amounts due such personnel in connection with their R:lagdrptlagendafonn/ajp 10 performance of services on the Work and as required by law. The City or consultant shall be responsible for all reports and obligations respecting such personnel, including, but not limited to: social security taxes, income tax withholding, unemployment insurance and workers' compensation insurance. 11 R:\agdrpt\agendaform/ajp RIVERSIDE COUNTY TRANSPORTATION COMMISSION By: (Name of local jurisdiction) By: (Name, Title) (Name, Title) APPROVED AS TO FORM: APPROVED AS TO FORM: By: By: Best, Best & Krieger Counsel to the Riverside County Transportation Commission 12 (Name, Title) R:\agdrptlagendaform/ajp EXHIBIT "A" WORK DESCRIPTION, SCOPE OF WORK, TIMETABLE AND CITY FUNDING 13 R:\agdrpt\agendaform/ajp EXHIBIT "B" PROJECT DESCRIPTION AND MilESTONES 14 R:\agdrptlagendaformlajp EXHIBIT "C" PROCEDURES FOR SUBMITTAL, CONSIDERATION AND PAYMENT OF INVOICES 1. RCTC recommends that the City incorporate Exhibit "C-1" into its contracts with any subcontractors to establish a standard method for preparation of invoices by contractors to the City and ultimately to RCTC for reimbursement of City contractor costs. 2. Each month the City shall submit an invoice for eligible Work costs incurred during the preceding month. The original invoice shall be submitted to RCTC's Executive Director with a copy to RCTC's Project Coordinator. Each invoice shall be accompanied by a cover letter in a format substantially similar to that of Exhibit "C-2". 3. Each invoice shall include documentation from each contractor used by the City for the Work, listing labor costs, subcontractor costs, and other expenses. Each invoice shall also include a monthly progress report and spreadsheets showing the hours or amounts expended by each contractor or consultant for the month and for the entire Work to date. Samples of acceptable task level documentation and progress reports are attached as Exhibits "C-4" and "C-5". All documentation from the City's contractors should be accompanied by a cover letter in a format substantially similar to that of Exhibit "C-3". 4. If the City is seeking reimbursement for direct expenses incurred by City staff for eligible Work costs, the City shall detail the same level of information for its labor and any expenses in the same level of detail as required of contractors pursuant to Exhibit "C" and its attachments. 5. Charges for each task and milestone listed in Exhibit "A" shall be listed separately in the invoice. 6. Each invoice shall include a certification signed by the City Representative or his or her designee which reads as follows: "I hereby certify that the hours and salary rates submitted for reimbursement in this invoice are the actual hours and rates worked and paid to the consultants or contractors listed. Signed Title Date Invoice No. 7. RCTC will pay the City within 30 days after receipt by the Commission of an invoice. If RCTC disputes any portion of an invoice, payment for that portion will be withheld, without interest, pending resolution of the dispute, but the uncontested balance will be paid. 8. The final payment under this Agreement will be made only after: (i) the City has obtained a Release and Certificate of Final Payment from each contractor or consultant used on theWork; (ii) the City has executed a Release and Certificate of Final Payment; and (iii) the City has provided copies of each such Release to RCTC. 15 R:lagdrptlagendaform/ajp TEMECULA COMMUNITY SERVICES DISTRICT ITEM 1 MINUTES OF A REGULAR MEETING OF THE TEMECULA COMMUNITY SERVICES DISTRICT FEBRUARY 22, 2005 A regular meeting of the City of Temecula Community Services District was called to order at 7:58 P.M., at the City Council Chambers, 43200 Business Park Drive, Temecula, California. ROLL CALL PRESENT: 5 DIRECTORS: Comerchero, Edwards, Naggar, Roberts, and Washington ABSENT: 0 DIRECTORS: None Also present were General Manager Nelson, City Attorney Thorson, and City Clerk Jones. PUBLIC COMMENTS No comments. CONSENT CALENDAR Minutes RECOMMENDATION:. 1.1 Approve the minutes of February 8, 2005. 2 Approval of 2004-05 Mid-Year Budqet Adiustments RECOMMENDATION: 2.1 Adopt a resolution entitled: RESOLUTION NO. CSD 05-07 A RESOLUTION OF THE BOARD OF DIRECTORS OF THE TEMECULA COMMUNITY SERVICES DISTRICT AMENDING THE FISCAL YEAR 2004-05 ANNUAL OPERATING BUDGETS 3 Synthetic Turf for the Sports Complex - Project No. PW01-17CSD - Approval of the Plans and Specifications and authorization to solicit Construction Bids RECOMMENDATION: 3.1 Approve the Plans and Specifications and authorize the Department of Public Works to solicit Construction Bids for the Synthetic Turf at the Sports Complex on Pechanga Parkway and Deer Hollow - Project No. PW01-17CSD. R:\Minutes.csdIO22205 4 Veterans' Memorial- Proiect No. PW04-10CSD - additional allocation and Notice of Completion RECOMMENDATION: 4.1 Approve a transfer in an amount of $55,000.00 from CIP Project "Skate Park Drainage Improvements," and of $35,000 from CIP Project "Play Structure Retrofit," for a total of $90,000.00 to the Veteran's Memorial Project, Project No. PW04-10CSD, to cover final contract and budget costs; 4.2 Increase the City Manager's Change Order approval authorization with SFM Constructors by $90,000. 4.3 Accept the project, Veteran's Memorial, Project No. PW04-10CSD, as complete; 4.4 File the Notice of completion, release the Performance Bond, and accept a one year Maintenance Bond; 4.5 Release the Materials and labor Bond seven (7) months after filing of the Notice of Completion, if no liens have been filed. MOTION: Director Comerchero moved to approve Consent Calendar Item Nos. 1-4. The motion was seconded by Director Roberts and electronic vote reflected unanimous approval. DIRECTOR OF COMMUNITY SERVICES REPORT No additional comment. GENERAL MANAGER'S REPORT No additional comment. BOARD OF DIRECTORS' REPORTS No additional comments. R:\Minutes.csdIO22205 ADJOURNMENT At 8:00 P.M., the Temecula Community Services District meeting was formally adjourned to Tuesday, February 22, 2005, at 7:00 P.M., City Council Chambers, 43200 Business Park Drive, Temecula, California. Chuck Washington, President ATTEST: Susan W. Jones, CMC City Clerk/District Secretary [SEAL] R\Minutes.csdIO22205 ITEM 2 APPROVAL CITY ATTORNEY DIRECTOR OF FINANCE CITY MANAGER TEMECULA COMMUNITY SERVICES DISTRICT CITY OF TEMECULA AGENDA REPORT TO: General Manager/Board of Directors FROM: I A~erman Parker, Director of Community Services /')Ii.JlWilliam G. Hughes, Director of Public Works/City Engineer DATE: March 8, 2005 SUBJECT: Award a Construction Contract for "Vail Ranch Middle School Basketball Court Lighting", Project No. PW04-06CSD PREPARED BY: Amer Attar, Principal Engineer Brian Guillot, Assistant Engineer RECOMMENDATION: That the Board of Directors: 1. Award a construction contract for "Vail Ranch Middle School Basketball Court Lighting", Project No. PW04-06CSD to R & M Electrical Contracting in the amountof$102,696.00 and authorize the President to execute the contract. 2. Authorize the City Manager to approve change orders not to exceed the contingency amount of $1 0,269.60, which is equal to 10% of the contract amount. BACKGROUND: The City is in need of lighted basketball courts to accommodate the after hours practice schedules of the various youth basketball leagues. On December 16, 2003, the City entered into ajoint use agreement with Temecula Valley Unified School District to utilize Vail Ranch Middle School for community recreation use. A design consultant was selected and prepared plans to install the lighting system. The work includes the installation of an outdoor lighting system to the existing school basketball courts. The Temecula Community Services District will be responsible for maintenance of the lighting improvements, periodic restriping of the courts, and associated utility costs. Also, on December 16, 2003, the Board of Directors authorized the formal public bid for the project. The Public Works Department prepared bidding documents and opened bids on August 12, 2004, however no bids were received by the City. The project specifications were revised, and bids were opened again on February 24, 2005, with the following results: Four (4) bids were received and publicly opened on Thursday, February 24,2005. The results were as follows: 1. 2. 3. 4. R & M Contracting Oak Engineering, Inc. Newest Construction Company, Inc. RDM Electric Company, Inc. $102,696.00 $102,860.00 $120,810.00 $138,940.00 , \ ' RIAGENDA REPORTS\2005\O30BO5\PWO4-06CSD AwacdDOC A copy of the bid summary is available for review in the City Engineer's office. Staff has reviewed the bid proposals and found R & M Electrical Contracting of lake Forest, California to be the lowest responsible bidder for this project. Staff has contacted references and determined that R & M Electrical Contracting has satisfactorily performed similar type of work in other cities. The Engineer's estimate for this project was $85,000.00. The specifications require the work to be completed between June 20, 2005, and August 5, 2005, so that the work may be completed while school is out during the summer break. FISCAL IMPACT: The "Vail Ranch Middle School Basketball Court Lighting", Project No. PW04- 06CSD is a Capital Improvement Program project funded through Capital Project Reserves and Economic Development Initiative Federal Grant. The base amount of the contract is $102,696.00; adding a 10% contingency of $10,269.60 for a total construction cost of $112,965.60. ATTACHMENT: 1. 2. 3. Project location Project Description Contract R\AGENDA REPORTS\2005\O30BO5\PWO4-O6CSD AwardDOC ~ ~ ::¡ ~ 0 u ~ ~ ~ ..:I 0 0 == ~ i == u ~ ~ ~ ~ ù C "-1 ~ b ~ 11 ~ 'f ~ ;;; M z~ PROJECT DESCRIPTION Project Title: Project Type: Description: PRIORITY: II V AIL RANCH MIDDLE SCHOOL BASKETBALL COURT LIGHTING Parks Design and install lighting for the existing basketball courts. Department: Community Services - Account No, 210.190.188 Scope of Project: Project will include the installation of poles and lights for the existing eight basketball courts. Benefit: Total Project Cost: Administration Construction Design Totals Future O&M Costs: Source of Funds: Project will $ 175,000 Actuals to Date Future Years Cost To Complete $ 10,000 $ 145,000 $ 20,000 $ 175,000 2008-09 2007-08 2006-07 2005-06 2004-05 $ 10,000 $ 145,000 $ 20,000 $ 175,000 $ 9,000 Annually Capital Project Reserves Economic Development Initiative Federal Grant Total Funding: $ 85,000 $ 90,000 $ 175,000 232 TEMECULA COMMUNITY SERVICES DISTRICT CITY OF TEMECUlA, PUBLIC WORKS DEPARTMENT CONTRACT FOR PROJECT NO. PWO4-06CSD VAIL RANCH MIDDLE SCHOOL BASKETBALL COURT LIGHTING THIS CONTRACT, made and entered into the 8th day of March, 2005, by a nd between the Temecula Community Services District of the City of Temecula, a municipal corporation, hereinafter referred to as "DISTRICT", and R & M Electrical Contracting, hereinafter referred to as "CONTRACTOR" WITNESSETH: That DISTRICT and CONTRACTOR, for the consideration hereinafter named, mutually agree as follows: 1.a. CONTRACT DOCUMENTS. The complete Contract includes all of the Contract Documents, to wit: Notice Inviting Bids, Instructions to Bidders, Proposal, Performance Bond, labor and Materials Bond, Plans and Specifications entitled PROJECT NO. PW04-06CSD, V AIL RANCH MIDDLE SCHOOL BASKETBALL COURT LIGHTING, Insurance Forms, this Contract, and all modifications and amendments thereto, the State of California Department of Transportation Standard Specifications (latest Ed.) where specifically referenced in the Plans and Technical Specifications, and the latest version of the Standard Specifications for Public Works Construction, including all supplements as written and promulgated by Public Works Standards, Inc (hereinafter, "Standard Specifications") as amended by the General Specifications, Special Provisions, and Technical Specifications for PROJECT NO, PW04-06CSD, VAIL RANCH MIDDLE SCHOOL BASKETBALL COURT LIGHTING. Copies of these Standard Specifications are available from the publisher: BNi Building News Division of BNi Publications, Inc. 1612 South Clementine St. Anaheim, California 92802 (714) 517-0970 The Standard Specifications will control the general provisions, construction materials, and construction methods for this Contract except as amended by the General Specifications, Special Provision, and Technical Specifications for PROJECT NO. PW04-06CSD, VAIL RANCH MIDDLE SCHOOL BASKETBALL COURT LIGHTING. In case of conflict between the Standard Specifications and the other Contract Documents, the other Contract Documents shall take precedence over, and be used in lieu of, such conflicting portions. Where the Contract Documents describe portions of the work in general terms, but not in complete detail, it is understood that the item is to be furnished and installed completed and in place and that only the best general practice is to be used. Unless otherwise CONTRACT CA-1 RICIP\PROJECTSIPW04IPWC4-06CSD v," R""" MS~p",\CONTRACT.dot specified, the CONTRACTOR shall furnish all labor, materials, tools, equipment, and incidentals, and do all the work involved in executing the Contract. The Contract Documents are complementary, and what is called for by anyone shall be as binding as if called for by all. Any conflict between this Contract and any other Contract Document shall be resolved in favor of this Contract. 2. SCOPE OF WORK. CONTRACTOR shall perform everything required to be performed, shall provide and furnish all the labor, materials, necessary tools, expendable equipment, and all utility and transportation services required for the following: PROJECT NO, PW04-06CSD, VAIL RANCH MIDDLE SCHOOL BASKETBALL COURT LIGHTING All of said work to be performed and materials to be furnished shall be in strict accordance with the Drawings and Specifications and the provisions of the Contract Documents hereinabove enumerated and adopted by DISTRICT. 3. DISTRICT APPROVAL. All labor, materials, tools, equipment, and services shall be furnished and work performed and completed under the direction and supervision, and subject to the approval of DISTRICT or its authorized representatives. 4. CONTRACT AMOUNT AND SCHEDULE. The DISTRICT agrees to pay, and CONTRACTOR agrees to accept, in full payment for, the work agreed to be done, the sum of: ONE HUNDRED TWO THOUSAND SIX HUNDRED NINETY SIX DOLLARS AND NO CENTS ($102,696.00), the total amount of the base bid. CONTRACTOR agrees to complete the work within the period June 20, 2005, through August 5, 2005. A Notice to Proceed will be issued immediately after contract approval to facilitate procurement of materials. Construction shall not commence until bonds and insurance are approved by DISTRICT. 5. CHANGE ORDERS. All change orders shall be approved by the City Council, except that the City Manager is hereby authorized by the City Council to make, by written order, changes or additions to the work in an amount not to exceed the contingency as established by the City Council. 6. PAYMENTS LUMP SUM BID SCEHDULE: A. Before submittal of the first payment request, the CONTRACTOR shall submit to the City Engineer a schedule of values allocated to the various portions of the work, prepared in such form and supported by such data to substantiate its accuracy as the City Engineer may require. This schedule, as approved by the City Engineer, shall be used as the basis for reviewing the CONTRACTOR's payment requests. CONTRACT CA-2 ",\CIPlPROJECTffiPW04~W04-06CSD V.' R"," MffiSp".'CONTRACT.dot 7. 8. CONTRACT UNIT PRICE BID SCHEDULE: B. Pursuant to Section 20104.50 of the Public Contract Code, within thirty (30) days after submission of a payment request to the DISTRICT, the CONTRACTOR shall be paid a sum equal to ninety percent (90%) of the value of the work completed according to the bid schedule. Payment request forms shall be submitted on or about the thirtieth (30th) day of each successive month as the work progresses. The final payment, if unencumbered, or any part thereof unencumbered, shall be made sixty (60) days after acceptance of final payment and the CONTRACTOR filing a one-year Warranty and an Affidavit of Final Release with the DISTRICT on forms provided by the DISTRICT. C. Payments shall be made on demands drawn in the manner required by law, accompanied by a certificate signed by the City Manager, stating that the work for which payment is demanded has been performed in accordance with the terms of the Contract, and that the amount stated in the certificate is due under the terms of the Contract. Partial payments on the Contract price shall not be considered as an acceptance of any part of the work. D. Interest shall be paid on all undisputed payment requests not paid within thirty (30) days pursuant to Public Contracts Code Section 20104.50. Public Contract Code Section 7107 is hereby incorporated by reference. E. In accordance with Section 9-3.2 of the Standard Specifications for Public Works Construction and Section 9203 of the Public Contract Code, a reduction in the retention may be requested by the Contractor for review and approval by the Engineer if the progress of the construction has been satisfactory, and the project is more than 50% complete. The Council hereby delegates its authority to reduce the retention to the Engineer. LIQUIDATED DAMAGES - EXTENSION OF TIME. In accordance with Government Code Section 53069.85, CONTRACTOR agrees to forfeit and pay to CITY the sum of one thousand dollars ($1,000.00) per day for each calendar day completion is delayed beyond the time allowed pursuant to Paragraph 4 of this Contract. Such sum shall be deducted from any payments due to or to become due to CONTRACTOR. CONTRACTOR will be granted an extension of time and will not be assessed liquidated damages for unforeseeable delays beyond the control of, and without the fault or negligence of, the CONTRACTOR including delays caused by DISTRICT. CONTRACTOR is required to promptly notify DISTRICT of any such delay. WAIVER OF CLAIMS. On or before making each request for payment under Paragraph 6 above, CONTRACTOR shall submit to CITY, in writing, all claims for compensation as to work related to the payment. Unless the CONTRACTOR has disputed the amount of the payment, the acceptance by CONTRACTOR of each payment shall constitute a release of all claims against the DISTRICT related to the payment. CONTRACTOR shall be required toe xecute a n affidavit, release. and indemnity agreement with each claim for payment. CA-3 RICIPIPROJECTSIPW04IPW04-06CSD v"' R..," MS~p=\CONTRACT.dot 9. 10. 11. 12. CONTRACT PREVAILING WAGES. Pursuant to the provisions of Section 1773 of the labor Code of the State of California, the City Council has obtained the general prevailing rate of per diem wages and the general rate for holiday and overtime work in this locality for each craft, classification, or type of workman needed to execute this Contract, from the Director of the Department of Industrial Relations. These rates are available from the California Department of Industrial Relations' Internet Web Site at http://www.dir.ca.gov. The Federal minimum wage rates for this project as predetermined by the United States Secretary of labor are included in Exhibit "C" of the project specifications. Future effectiye general prevailing wage rates which have been predetermined are on file with the California Department of Industrial Relations and are referenced but not printed in the general prevailing wage rates. CONTRACTOR shall post a copy of such wage rates at the job site and if there is a difference between the minimum wage rates predetermined by the Secretary of labor and the general prevailing wage rates determined by the Director of the California Department of Industrial Relations for similar classifications of labor, CONTRACTOR shall pay not less than the higher wage rate. CONTRACTOR shall comply with the provisions of Section 1773.8, 1775, 1776, 1777.5, 1777.6, and 1813 of the labor Code. Pursuant to the provisions of 1775 of the labor Code, CONTRACTOR shall forfeit to the DISTRICT, as a penalty, the sum of $25.00 for each calendar day, or portion thereof, for each laborer, worker, or mechanic employed, paid less than the stipulated prevailing rates for any work done under this Contract, by him or by any subcontractor under him, in violation of the provisions of the Contract. TIME OF THE ESSENCE. Time is of the essence in this contract. INDEMNIFICATION. All work covered by this Contract done at the site of construction or in preparing or delivering materials to the site shall be at the risk of CONTRACTOR alone. CONTRACTOR agrees to save, indemnify, hold harmless and defend DISTRICT, its officers, employees, and agents, against any and all liability, injuries, or death of persons (CONTRACTOR's employees included) and damage to property, arising directly or indirectly out of the obligations herein undertaken or out of the operations conducted by CONTRACTOR, save and except claims or litigations arising through the sole active negligence or sole willful misconduct of the DISTRICT. The CONTRACTOR shall indemnify and be responsible for reimbursing the DISTRICT for any and all costs incurred by the DISTRICT as a result of Stop Notices filed against the project. The DISTRICT shall deduct such costs from Progress Payments or final payments due to the DISTRICT. GRATUITIES. CONTRACTOR warrants that neither it nor any of its employees, agents, or representatives has offered or given any gratuities or promises to DISTRICT's employees, agents, or representatives with a view toward securing this Contract or securing favorable treatment with respect thereto. CA-4 RICIPIPROJECTSlPW04\PWO<06CSD v., R,"'" M~s,~,\CO",RACT.d't 13. 14. 15. 16. 17. 18. CONTRACT CONFLICT OF INTEREST. CONTRACTOR warrants that he has no blood or marriage relationship, and that he is not in any way associated with any DISTRICT officer or employee, or any architect, engineer, or other preparers of the Drawings and Specifications for this project. CONTRACTOR further warrants that no person in its employ has been employed by the DISTRICT within one year of the date of the Notice Inviting Bids. CONTRACTOR'S AFFIDAVIT. After the completion of the work contemplated by this Contract, CONTRACTOR shall file with the City Manager, its affidavit stating that all workmen and persons employed, all firms supplying materials, and all subcontractors upon the Project have been paid in full, and that there are no claims outstanding against the Project for either labor or materials, except certain items, if any, to be set forth in an affidavit covering disputed claims 0 r items in connection with a Stop Notice which has been filed under the provisions of the laws of the State of California. NOTICE TO DISTRICT OF lABOR DISPUTES. Whenever CONTRACTOR has knowledge that any actual or potential labor dispute is delaying or threatens to delay the timely performance of the Contract, CONTRACTOR shall immediately give notice thereof, including all relevant information with respect thereto, to DISTRICT. BOOKS AND RECORDS. CONTRACTOR's books, records, and plans or such part thereof as may be engaged in the performance of this Contract, shall at all reasonable times be subject to inspection and audit by any authorized representative of the DISTRICT. INSPECTION. The work shall be subject to inspection and testing by DISTRICT and its authorized representatives during manufacture and construction and all other times and places, including without limitation, the plans of CONTRACTOR and any of its suppliers. CONTRACTOR shall provide all reasonable facilities and assistance for the safety and convenience of inspectors. All inspections and tests shall be performed in such manner as to not unduly delay the work. The work shall be subject to final inspection and acceptance notwithstanding any payments or other prior inspections. Such final inspection shall be made within a reasonable time after completion of the work. DISCRIMINATION. CONTRACTOR represents that it has not, and agrees that it will not, discriminate in its employment practices on the basis of race, creed, religion, national origin, color, sex age, or handicap. 19. GOVERNING lAW. The DISTRICT and Contractor understand and agree that the laws of the State of California shall govern the rights, obligations, duties and liabilities of the parties to this Contract and also govern the interpretation of this Contract. Any litigation concerning this Contract shall take place in the municipal, superior, or federal district court with geographic jurisdiction over the City of Temecula. In the event of litigation between the parties concerning this Contract, the prevailing party as determined by the Court, shall be entitled to actual and reasonable attorney fees and litigation costs incurred in the litigation. CA-5 RICIPIPROJECTSIPW04IPW04-06CSO V.' R,"'h MSlS".,,\CQNTRACTdot 20. PROHIBITED INTEREST. No member, officer, or employee of the City of Temecula or of a local public body shall have any interest, direct or indirect, in the contract of the proceeds thereof during his/her tenure or for one year thereafter. Furthermore, the contractor/consultant covenants and agrees to their knowledge that no board member, officer or employee of t he City of Temecula has any interest, whether contractual, non-contractual, financial or otherwise, in this transaction, or in the business of the contracting party other than t he City of T emecula, and that if any such interest comes to the knowledge of either party at any time, a full and complete disclosure of all such information will be made, in writing, to the other party or parties, even if such interest would not be considered a conflict of interest under Article 4 (commencing with Section 1090) or Article 4.6 (commencing with Section 1220) of Division 4 of Title I of the Government Code of the State of California. 21. ADA REQUIREMENTS. By signing this contract, Contractor certifies that the Contractor is in total compliance with the Americans with Disabilities Act of 1990, Public law 101- 336, as amended. 22. WRITTEN NOTICE. Any written notice required to be given in any part of the Contract Documents shall be performed by depositing the same in the U.S. Mail, postage prepaid, directed to the address of the CONTRACTOR as set forth in the Contract Documents, and to the DISTRICT addressed as follows: Mailing Address: William G. Hughes Director of Public Works/City Engineer City of Temecula P.O. Box 9033 Temecula, CA 92589-9033 Street Address: William G. Hughes Director of Public Works/City Engineer City of Temecula 43200 Business Park Drive Temecula, CA 92590 CONTRACT CM R\CIPlPROJECTSlPWO4~WO4-O6CSO Vol R."" M~Sp",'CONTRACT.dot IN WITNESS WHEREOF, the parties hereto have caused this Contract to be executed on the date first above written. DATED: CONTRACTOR R & M Electrical Contracting 22541 Aspan St., Suite C lake Forest, CA 92630 (949) 770-2269 Richard Feilmeier, President Print or type NAME Print or type TITLE (Signatures of two corporate officers required for Corporations) DATED: CITY OF TEMECUlA COMMUNITY SERVICES DISTRICT Chuck Washington, President APPROVED AS TO FORM: Peter M. Thorson, City Attorney ATTEST: Susan W. Jones, CMC, City Clerk CONTRACT CA-l \. RICIPIPRDJECTSIPW04IPW04-06CSO v", R""" MSlSp",ICONTRACT.dol ITEM 3 APPROVAL CITY ATTORNEY DIRECTOR OF FINANCE CITY MANAGER TEMECULA COMMUNITY SERVICES DISTRICT CITY OF TEMECULA AGENDA REPORT TO: General Manager/Board of Directors FROM: Herman Parker, Director of Community Services DATE: March 8, 2005 SUBJECT: Rejection of the Construction Bid for Project No. PW04-15CSD, Erie Stanley Gardner Exhibit PREPARED BY: 11 illiam Hughes, Director of Public Works/City Engineer Amer Attar, Principal Engineer Bill McAteer, Construction Manager RECOMMENDATION: That the Board of Directors: 1. Reject the Construction Bid for Project No. PW04-15CSD, Erie Stanley Gardner Exhibit. 2. Authorize the Public Works Department to re-advertise and solicit construction bids for Project No. PW04-15CSD, Erie Stanley Gardner Exhibit. BACKGROUND: The Board of Directors of the Temecula Community Services District recently approved funding to construct the "Erie Stanley Gardner Exhibit". This Exhibit is to honor the famous author and Temecula resident. After an informal bid process, only 1 bid was received for this project. The amount of the bid was $84,474.00. The original Engineers estimate for this project was $30,000. Because of this budget shortfall, staff is re-evaluating the overall project. As a result, staff is recommending that the Board of Directors reject the aforementioned construction bid and authorize the Public Works Department to re-advertise the project and solicit construction bids for the future Erie Stanley Gardner Exhibit. FISCAL IMPACT: None ATTACHMENT: None clagdrpt\2002\O423\pwO2-0S bid/AJP ITEM 4 APPROVAL CITY A HORNEY DIRECTOR OF FINANC CITY MANAGER CITY OF TEMECULA AGENDA REPORT FROM: Board of Directors Herman D. Parker, Director of Community servic& March 8, 2005 TO: DATE: SUBJECT: Tract Map No. 25004 - Service level B, Proposed Residential Street Lighting; Service level C, Perimeter landscaping and Slope Maintenance and Service level D, Refuse and Recycling Collection Services Rates and Charges PREPARED BY: Barbara Smith, Management Analyst bVS RECOMMENDATION: That the Board of Directors: 1. Adopt a resolution entitled: RESOLUTION NO. CSD 05-- A RESOLUTION OF THE BOARD OF DIRECTORS OF THE TEMECULA COMMUNITY SERVICES DISTRICT ORDERING, CALLING AND GIVING NOTICE OF AN ELECTION TO BE HELD ON MAY 3,2005 REGARDING SERVICE LEVEL B AND SERVICE LEVEL C RATES AND CHARGES FOR TRACT MAP NO. 25004 IN ORDER TO ESTABLISH SERVICE LEVEL B AND SERVICE LEVEL C RATES AND CHARGES BEGINNING FISCAL YEAR 2005-2006 PURSUANT TO ARTICLE XIIID, SECTION 6 OF THE CALIFORNIA CONSTITUTION. 2. Approve the Election Notice, Ballot, and Procedures for the Completion, Return and Tabulation of the Ballots. 3. Authorize staff to mail the ballots to the affected property owners pursuant to the aforementioned process. BACKGROUND: The Temecula Community Services District (TCSD) operates under the authority of Community Services District law and provides residential street lighting services, perimeter and slope maintenance, and refuse/recycling collection services to numerous residential subdivisions within the City of Temecula through Service levels B, C and D. Tract Map No. 25004 has 79 residential lots and is located south of Murrieta Hot Springs and east of Seraphina Road. RISMITHBIEI",ion,\25004 EI"tionlStoff-Noti" ofEI"non.doc 02/2812005 Pursuant to the request of the property owner, staff has initiated proceedings to assume the responsibility for long-term residential street lighting services, perimeter landscaping and slope maintenance, and refuse/recycling collection services within Tract Map No. 25004 beginning Fiscal Year 2005-2006. On January 25, 2005 and in accordance with Proposition 218, the Board of Directors adopted the resolution of intention to file the levy report on lots 1-79 within Tract Map No. 25004. The Notice of Public Hearing was subsequently mailed to the property owner identifying the proposed TCSD Rates and Charges for each affected parcel as follows: Service level B $25.68 per residential parcel Service level C $129.00 per residential parcel Service level D $180.70 per occupied residential parcel At tonight's Public Hearing, the Board of Directors must hear and consider all objections or protests to the levy report for Tract Map No. 25004 and the proposed rates and charges. If the property owner presents a written protest, the Board must reject the proposed fee and abandon any further proceedings. In this instance, a homeowner's association would be required to assume the street lighting and perimeter landscape maintenance responsibilities. However, if the property owner does not submit a written protest against the proposed rates and charges, the Board of Directors may then adopt the proposed fee subject to an election requiring a majority approval of the affected property owners. In this instance, the Board of Directors can order and call an election for May 3, 2005, and authorize staff to proceed with mailing a notice and ballot to the property owner of Tract Map No. 25004, a copy of which is attached for your review. Pursuant to the ballot process, staff is also recommending the approval of the attached Procedures for the Completion, Return and Tabulation of Ballots. The ballot procedure explains the process for completion, return and tabulation of the ballot and will be included as part of the mailed ballot documents. The ballot can only be completed by the property owner of each parcel. In order to be counted, the ballot must be completed in compliance with these procedures and returned to the City Clerk/District Secretary prior to 8:30 a.m. on May 3, 2005. The City Clerk/District Secretary will open the ballot on May 3, 2005 at 9:00 a.m. in the Main Conference Room in City Hall. The results of the election shall be announced by the City Clerk/District Secretary at that time, and presented to the Community Services District for formal certification at it's meeting on May 11, 2005. FISCAL IMPACT: In the event that the Board of Directors calls for an election, staff will prepare the notices, ballot and election procedures in-house. If approved, upon build-out of the development, the proposed rates and charges of $25.68 and $129.00 per parcel will generate an annual levy of $2,028.72 and $10,191.00 respectively, for the Service level B and Service level C maintenance programs. The proposed Service level D charge of $180.70 per parcel will generate an annual levy of$14,275.30. As perthe contractual agreement with CR&R, Inc., the City franchised trashlrecycling hauler, this rate shall be adjusted with the Consumer Price Index (CPI) and Riverside County Tip Fee. Pursuant of Proposition 218, these amounts may be increased by the TCSD only after conducting a public hearing, however, mailed ballot proceedings are not required to increase Service level D rates and charges. Actual costs for providing long-term residential street lighting and perimeter landscaping and slope maintenance services within Tract Map No. 25004 will be absorbed into Service level B and Service level C upon installation of said improvements. ATTACHMENTS: 1. 2. 3. Resolution Calling and Noticing the Election and Exhibits. Procedures for Completion, Return and Tabulation of Ballots. Vicinity Map KISMlTHBlElootion,\25004 EI,otionlSt"",-Noti,, of EI,otion.do, 02/2812005 Attachment 1 RESOLUTION NO. CSD 05- A RESOLUTION OF THE BOARD OF DIRECTORS OF THE TEMECULA COMMUNITY SERVICES DISTRICT ORDERING, CALLING AND GIVING NOTICE OF AN ELECTION TO BE HELD ON MAY 3,2005 REGARDING SERVICE LEVEL BAND SERVICE LEVEL C RATES AND CHARGES FOR TRACT MAP NO. 25004 IN ORDER TO ESTABLISH SERVICE LEVEL BAND SERVICE LEVEL C RATES AND CHARGES BEGINNING FISCAL YEAR 2005-2006 PURSUANT TO ARTICLE XIIID, SECTION 6 OF THE CALIFORNIA CONSTITUTION THE BOARD OF DIRECTORS OF THE TEMECULA COMMUNITY SERVICES DISTRICT HEREBY FINDS, RESOLVES, DECLARES, DETERMINES AND ORDERS AS FOLLOWS: Section 1. Upon incorporation of the City of Temecula, effective December 1, 1989, voters approved the formation of the Temecula Community Services District ("TCSD"), to provide specified services to properties within its jurisdiction. Section 2. Pursuant to Government Code Sections 61621 and 61621.2, the TCSD has prescribed, revised and collected rates and charges for services furnished by it, and has elected to have these rates and charges collected on the tax roll in the same manner, by the same persons, and at the same time as, together with and not separately from, property taxes collected within the TCSD in the manner prescribed by Government Code Sections 61765.2 to 61765.6, inclusive. Section 3. Pursuant to Government Code Section 61621.2, the TCSD caused a written report ("Report") to be prepared and filed by the Secretary of the TCSD, which Report contains a description of each parcel of real property within Tract Map No. 25004 and the proposed amount of the rates and charges against each parcel for fiscal year 2005-2006. The Report containing the proposed rates and charges is attached hereto as Exhibit A, entitled "Project Summary," and incorporated herein by this reference. A copy of the Report is on file in the office of the Secretary of the TCSD, and is available for public inspection. Section 4. By previous resolution, the Board of Directors acknowledged the filing of the Report, and appointed a time and place for a public hearing on the Report and the proposed rates and charges. Notice of the public hearing was mailed and published as required by law and affidavits of publication and mailing are on file with the Secretary of the TCSD. Section 5. On March 8, 2005, the Board of Directors conducted a public hearing on the Report and the proposed rates and charges. At the public hearing, the Board of Directors heard and considered all oral and written objections, protests and comments by any interested person concerning the Report, the proposed rates and charges, and the method of collection of such rates and charges. Section 6. The Board of Directors hereby finds and determines that, based on the Report and the District budget, the rates and charges as set out on Exhibit A do not R:\SMITHBlElections\25004 ElectionlReso-Election.DOC exceed the reasonable cost of the services to be provided by the TCSD within Tract Map No. 25004 for fiscal year 2005-2006. Section 7. The Board of Directors hereby finds and determines that written protests have not been filed by a majority of owners of identified parcels. The Board of Directors hereby overrules any and all objections and protests and adopts the rates and charges for fiscal year 2005-2006 as set out on Exhibit A for the services to be provided by the TCSD for fiscal year 2005-2006. Section 8. The TCSD shall collect such rates and charges at the same time and in the same manner and by the same persons as, together with and not separately from, the property taxes collected within the TCSD. These rates and charges shall be delinquent at the same time and thereafter be subject to the same delinquency penalties as such property taxes. All laws applicable to the levy, collection, and enforcement of property taxes, including, but not limited to, those pertaining to the matters of delinquency, correction, cancellation, refund and redemption, are applicable to these rates and charges, except for California Revenue and Taxation Code Section 4831. However, if for the first year the charge is levied, the real property to which the charge relates has been transferred or conveyed to a bona fide purchaser for value, or if a lien of a bona fide encumbrancer for value has been created and attaches thereon, prior to the date on which the first installment of such taxes appear on the roll, then the charge shall not result in a lien against the property, but instead shall be transferred to the unsecured roll for collection. Section 9. If a property owner subject to these rates and charges questions the classification of the owner's property for fiscal year 2005-2006, or claims that an error has been made with respect to the implementation of the rates and charges or the application of the rates and charges to the owner's property for that fiscal year, such property owner must appeal the levy by filing an appeal with the Secretary of the TCSD before 5:00 p.m. on December 1, 2005, pursuant to procedures established by the TCSD, in order to be considered under the appeal of classification or correction of errors program. Section 10. If a property owner subject to these rates and charges believes that payment of the rates and charges for fiscal year 2005-2006 would create a hardship for that property owner during that fiscal year, such property owner must appeal the levy by filing a hardship appeal with the Secretary of the TCSD before 5:00 p.m. on December 1, 2005, pursuant to procedures established by the TCSD, in order to be considered under the hardship appeal program. Section 11. The Secretary of the TCSD is hereby ordered to transmit or cause to be transmitted to the County Auditor of the County of Riverside, California before August 10, 2005 the Report and the property tax roll with such rates and charges enumerated for each parcel not exempt there from; and the County Auditor is hereby designated, required, empowered, authorized, instructed, directed and ordered to make collection of all such rates and charges as shown on that roll and to perform any and all duties necessary therefore. Section 12. Pursuant to the California Environmental Quality Act (CEQA), the levy and collection of these rates and charges is exempt from CEQA pursuant to Public Resources Code Section 21080(b)(8) and Section 15273 of the State CEQA Guidelines because the rates and charges are necessary to maintain existing improvements within the TCSD. R:\SMITHBlElections\25004 ElectionIReso-Election.DOC -2- Section 13. The Secretary of the TCSD shall certify to the adoption of this Resolution. Section 14. The Service level B and Service level C rates and charges adopted by this resolution shall take effect only if they are approved by a majority of the property owners of the property subject to the rates and charges voting at an election to be held on May 3, 2004. The Board of Directors hereby calls said election and orders that said election be conducted as a mail ballot election pursuant to the requirements of Article XIIID, Section 6 of the California State Constitution. Section 15. The notice and ballot to be submitted to the property owners shall be substantially in the form attached as Exhibit B and incorporated herein by reference. Section 16, The Board of Directors hereby approves the Procedures for the Completion, Return and Tabulation of Ballots ("Ballot Procedures") presented to the Board at this meeting and directs such procedures be placed on file in the office of the Secretary of the Temecula Community Services District and open to public inspection. Section 17. All ballots must be received by the Secretary of the Temecula Community Services District no later than 8:30 a.m. on May 3, 2005. In all particulars not recited in this Resolution, the election shall be held and conducted as provided in the Ballot Procedures. Section 18, The Secretary of the Temecula Community Services District is hereby authorized to canvass the returns of the election. The officers and staff of the Temecula Community Services District are hereby authorized and directed to take such further action as may be necessary or appropriate in preparing for and conducting the election. PASSED, APPROVED AND ADOPTED by the Board of Directors of the Temecula Community Services District this 8th day of March, 2005. Chuck Washington, President ATTEST: Susan W. Jones, CMC/AAE City Clerk/District Secretary [SEAL] STATE OF CALIFORNIA COUNTY OF RIVERSIDE CITY OF TEMECULA ss R:\SMITHBlElections125004 Election\Reso-Election.DOC - 3 - I, Susan W. Jones, CMS, District Secretary, HEREBY CERTIFY that the foregoing Resolution No. CSD 05-- was duly adopted by the Board of Directors of the Temecula Community Services District at the regular meeting thereof, held on the 8th day of March, 2005, by the following vote of the Board of Directors. AYES: DIRECTORS: NOES: DIRECTORS: ABSENT: DIRECTORS: ATTEST: Susan W. Jones, CMC/AAE City Clerk/District Secretary [SEAL] R:\SMtTHBlElections\25004 ElectionlReso-Election.DOC - 4- Exhibit A PROJECT SUMMARY CITY OF TEMECULA TRACT MAP NO. 25004 INITIAL LEVY REPORT Service Levels B, C and D Temecula Community Services District (TCSD) Commencing Fiscal Year 2005-2006 INTENT MEETING: PUBLIC HEARING: January 25, 2005 March 8, 2005 INTRODUCTION: A. The TCSD Since December 1, 1989, the Temecula Community Services District ("TCSD") has provided residential street lighting, perimeters landscaping and slope maintenance, refuse and recycling collection and other services to properties within its jurisdiction. The boundary of the TCSD is cotenninous with the boundary of the City of Temecula ("City"). To fund its services and maintain improvements within its boundaries, the TCSD collects rates and charges ("Charges"). The TCSD was fonned, and Charges are set and established, pursuant to the Community Services District Law, Title 6, Division 3 of the California Government Code. Pursuant to Government Code Sections 61621 and 61621.2, the TCSD has prescribed, revised and collected rates and charges for residential street lighting (Service Level B), perimeter landscaping and slope maintenance (Service Level C), refuse/recycling collection (Service Level D), and road improvement and maintenance (Service Level R) services furnished by the TCSD, and has elected to have these rates and charges collected on the tax roll in the same manner, by the same persons, and at the same time as, together with and not separately from, its general taxes in the manner prescribed by Government Code Sections 61765.2 to 61765.6, inclusive. As required by these sections of the Government Code, the TCSD Board approves an Annual Levy Report each year describing the proposed rates and charges for that year. B. This Report This Initial Levy Report ("Report") is prepared and presented to the Board pursuant to Section 61621.2 of the Government Code to prescribe Rates and Charges beginning in FY 2005-2006 for the parcels and territory identified as Tract Map No. 25004. The territory identified and described in this Report includes all parcels within the Tract Map No. 25004, a future residential subdivision that consists of 33.75 gross acres of vacant property located to the north of Nicolas Road and east of Seraphina Road, with 79 planned residential units. The owner of record (sole property owner) has requested that the TCSD establish the parcel charges necessary to provide ongoing revenue for residential street lighting, perimeter landscaping and slope maintenance, and refuse/recycling collection services within this future residential subdivision. PLANS AND SPECIFICATIONS A. Period Covered By Report This Report describes rates and charges to be imposed for Fiscal Year 2005-2006. The expectation of the TCSD is that these rates and charges will continue to be imposed on an annual basis thereafter in connection with the TCSD's annual rate and charge levy proceedings. B. Parcels Affected By This Report The rates and charges set forth in this Report shall affect all residential parcels included on Tract Map No. 25004, recorded in book 345 of Maps, Pages 20-25 with the Riverside County Recorders Document # 2003-281148. C. Description of Service Levels The proposed services to be provided to parcels within Tract Map No. 25004 include: residential street lighting; perimeter landscaping and slope maintenance; and refuse/recycling collection. Service Level B, Residential Street Lighting - includes all developed single family residential parcels and residential vacant parcels for which the TCSD provides on-going servicing, operation, and maintenance of local street lighting improvements. The rate and charge for Service Level B for Tract Map No. 25004 for Service Level B is 25.68 per year which will generate annual revenue of $2,028.72. Service Level C, Perimeter Landscaping and Slope Maintenance - includes all developed single family residential parcels and residential vacant parcels for which the TCSD provides on-going servicing, operation, and maintenance of perimeter landscaped areas and slopes within the public right-of-ways and dedicated easements adjacent to and associated with each development. The landscaped areas associated with this particular development include, but are not limited to, perimeter slope and landscaping, as follows: The parkways along Murrieta Hot Springs Road within the project's northern boundary. Along the east side of Lot 80 and on the down slopes to the street. Starting at the southern boundary of lot 69 and the parkway around the knuckle on Suzi Lane with an expanded areas on the south side of Suzi Lane and within the parkway on the north side of Suzi Lane to the eastern boundaries of lots 22 and 68. The cost of providing these services for these areas of slopes and landscaping is estimated to be $10,191.00 per year. This cost shared equally between all 79 residential lot property owners sets the annual rate for Service Level C at $129.00 per residential lot. Service Level D, Refuse and Recycling Services - provides for the operation and administration of the refuse/recycling collection program including street sweeping services for all single-family residential homes within the TCSD. The current cost of providing these services to single family residential homes for Fiscal Year 2004-2005 is $180.70 per year. This rate will be adjusted on an annual basis as per a contractual agreement between the City and CR&R, 1nc the City of Temecula's franchised hauler. As per this agreement change to the rate are based on the previous year's CPI and Riverside County Waste Management's tipping fee rate at the County landfills. Thus, the cost of providing this service to the 79 parcels that will be identified as developed with a residential home within Tract Map No. 25004, based on FY 2004-2005 rate would be $14,275.30 per year. METHOD OF APPORTIONMENT The cost to provide services within Tract Map No. 25004 will be fairly distributed among each assessable property by the same methods and formulas applied to all parcels within the various Service Levels of the TCSD. The following is the formula used to calculate each property's TCSD charges and is applied to Service Level B (Residential Street Lighting); Service Level C (Perimeter Landscaping and Slope Maintenance); and Service Level D (Refuse/Recycling Collection): Total Balance to Levy/Total Parcels (in Service Level) = Parcel Charge The following table reflects the levy calculation for each Service Level. TABLE I Proposed Service Level Charges For Tract Map No. 25004 Estimated Budget and Charges for Fiscal Year 2005-2006 SERVICE LEVEL Total Levy Planned Charge Per Budget Levy Units Levy Unit Service Level B: Residential Street Lighting $2,028.72 79 $25.68 Service Level C: Local Landscaping and Slopes $10,191.00 79 $129.00 Rate Level #7 (C- 7) Service Level D: Refuse/recycling Collection $14,275.30 79 $180.70* *Based ofFY 2004-2005 rate. The following tables (Table II through IV) show the methodology used to compute the levy for each parcel affected by this Report. TABLE II Parcel Charge Calculation for Service Level B A charge is imposed on all residential parcels developed or undeveloped. Parks, open space areas, easements and non-buildable parcels are not charged. TABLE III Parcel Charge Calculation for Service Level C PrOf T e Single family residential Single family vacant A charge is imposed on all residential parcels developed or undeveloped. Parks, open space areas, easements and non-buildable parcels are not charged. TABLE IV Parcel Charge Calculation for Service Level D This charge is imposed only on developed single-family residential parcels (with a residential home). This rate is for FY 2004-2005 and will change for FY 2005-2006. APPENDIX A - PARCEL LISTING (FY 2005-2006) The actual parcels subject to rates and charges for Service Level B, Service Level C and Service Level D beginning Fiscal Year 2005-2006 shall be those parcels within Tract Map No. 25004 identified on the Riverside County Secured Roll at the time all TCSD rates and charges are submitted to the County Auditor/Controller for inclusion on the tax roll for that fiscal year. The rates and method of apportionment outlined in this Report are consistent with the rates and methods previously approved by the TCSD Board of Directors for each applicable Service Level contained herein. However, all rates and methods described in this Report are subject to revision and modification within the prescribed parameters of the law. The actual rates and charges applied on the tax roll each fiscal year shall be apportioned and submitted according to the rates and method described in the final TCSD Annual Levy Report presented and approved by the Board of Directors at an annual Public Hearing. The following pages encompass a complete listing of all parcels within Tract Map No. 25004 subject to the TCSD Service Level B, Service Level C and Service Level D rates and charges beginning Fiscal Year 2005-2006. This listing shows the rate and charge that will be charged to each parcel based on development with a single family residential unit. The rates and charges applied to each newly subdivided residential parcel will reflect the services provided and the development of each respective parcel at the time the rates and charges are applied. Fiscal Year 2005-2006 Rates and Charges Tract 25004 Lot No. Svc Level B Svc Level C Svc Level D Total 1 $25.68 $129.00 $180.70 $335.38 2 $25.68 $129.00 $180.70 $335.38 3 $25.68 $129.00 $180.70 $335.38 4 $25.68 $129.00 $180.70 $335.38 5 $25.68 $129.00 $180.70 $335.38 6 $25.68 $129.00 $180.70 $335.38 7 $25.68 $129.00 $180.70 $335.38 8 $25.68 $129.00 $180.70 $335.38 9 $25.68 $129.00 $180.70 $335.38 10 $25.68 $129.00 $180.70 $335.38 11 $25.68 $129.00 $180.70 $335.38 12 $25.68 $129.00 $180.70 $335.38 13 $25.68 $129.00 $180.70 $335.38 14 $25.68 $129.00 $180.70 $335.38 15 $25.68 $129.00 $180.70 $335.38 16 $25.68 $129.00 $180.70 $335.38 17 $25.68 $129.00 $180.70 $335.38 18 $25.68 $129.00 $180.70 $335.38 19 $25.68 $129.00 $180.70 $335.38 20 $25.68 $129.00 $180.70 $335.38 21 $25.68 $129.00 $180.70 $335.38 22 $25.68 $129.00 $180.70 $335.38 23 $25.68 $129.00 $180.70 $335.38 24 $25.68 $129.00 $180.70 $335.38 25 $25.68 $129.00 $180.70 $335.38 26 $25.68 $129.00 $180.70 $335.38 27 $25.68 $129.00 $180.70 $335.38 28 $25.68 $129.00 $180.70 $335.38 29 $25.68 $129.00 $180.70 $335.38 30 $25.68 $129.00 $180.70 $335.38 31 $25.68 $129.00 $180.70 $335.38 32 $25.68 $129.00 $180.70 $335.38 33 $25.68 $129.00 $180.70 $335.38 34 $25.68 $129.00 $180.70 $335.38 35 $25.68 $129.00 $180.70 $335.38 36 $25.68 $129.00 $180.70 $335.38 37 $25.68 $129.00 $180.70 $335.38 P,,- 1 Sub Total $950.16 $4,773.00 $6,685.90 $12,409.06 Lot No. Svc Level B $129.00 Svc Level D $335.38 38 $25.68 $129.00 $180.70 $335.38 39 $25.68 $129.00 $180.70 $335.38 40 $25.68 $129.00 $180.70 $335.38 41 $25.68 $129.00 $180.70 $335.38 42 $25.68 $129.00 $180.70 $335.38 43 $25.68 $129.00 $180.70 $335.38 44 $25.68 $129.00 $180.70 $335.38 45 $25.68 $129.00 $180.70 $335.38 46 $25.68 $129.00 $180.70 $335.38 47 $25.68 $129.00 $180.70 $335.38 48 $25.68 $129.00 $180.70 $335.38 49 $25.68 $129.00 $180.70 $335.38 50 $25.68 $129.00 $180.70 $335.38 51 $25.68 $129.00 $180.70 $335.38 52 $25.68 $129.00 $180.70 $335.38 53 $25.68 $129.00 $180.70 $335.38 54 $25.68 $129.00 $180.70 $335.38 55 $25.68 $129.00 $180.70 $335.38 56 $25.68 $129.00 $180.70 $335.38 57 $25.68 $129.00 $180.70 $335.38 58 $25.68 $129.00 $180.70 $335.38 59 $25.68 $129.00 $180.70 $335.38 61 $25.68 $129.00 $180.70 $335.38 62 $25.68 $129.00 $180.70 $335.38 63 $25.68 $129.00 $180.70 $335.38 64 $25.68 $129.00 $180.70 $335.38 65 $25.68 $129.00 $180.70 $335.38 66 $25.68 $129.00 $180.70 $335.38 67 $25.68 $129.00 $180.70 $335.38 68 $25.68 $129.00 $180.70 $335.38 69 $25.68 $129.00 $180.70 $335.38 70 $25.68 $129.00 $180.70 $335.38 71 $25.68 $129.00 $180.70 $335.38 72 $25.68 $129.00 $180.70 $335.38 73 $25.68 $129.00 $180.70 $335.38 74 $25.68 $129.00 $180.70 $335.38 75 $25.68 $129.00 $180.70 $335.38 76 $25.68 $129.00 $180.70 $335.38 77 $25.68 $129.00 $180.70 $335.38 78 $25.68 $129.00 $180.70 $335.38 79 $25.68 $129.00 $180.70 $335.38 PI!: 2 Total $1,078.56 $5,418.00 $7,589.40 $14,085.96 PI!: 1 Total $950.16 $4,773.00 $6,685.90 $12,409.06 Tract Total $2,028.72 $10,191.00 $14,275.30 $26,495.02 **Rates for Service Level D for Fiscal Year 2005-2006 may be increased by further action of the City Council. Exhibit B (1 of 2) OFFICIAL BALLOT TRACT MAP NO. 25004 TEMECULA COMMUNITY SERVICES DISTRICT SERVICE LEVEL B AND SERVICE LEVEL C RATES AND CHARGES FOR RESIDENTIAL STREET LIGHTING SERVICES AND PERIMETER AND SLOPE LANDSCAPE MAINTENANCE PROPERTY: D YES, I approve of the proposed All parcels within Tract Map 25004 annual levy of $25.68 for Service recorded in the Office of the County Level Band $129,00 for Service Recorder of Riverside County Level C against each parcel identified on this ballot. OWNER: D NO, I do not approve of the Michael H. Freeman proposed annual levy of $25.68 for Service Level Band $129.00 for Director of Forward Planning Service Level C against each parcel KB Home Coastal, Inc. identified on this ballot. 26201 Ynez Road, Suite 104 Temecula, CA 92591 I hereby declare, under penalty of perjury that I am the record owner, or the authorized representative of the record owner, of the parcels identified above, Signature Date Print Name CHECK ONLY ONE BOX. BALLOTS MUST BE COMPLETED IN INK AND RETURNED TO THE CITY CLERKJDISTRICT SECRETARY AT THE CITY OF TEMECULA, P.O. BOX 9033/43200 BUSINESS PARK DRIVE, TEMECULA, CALIFORNIA, 92589-9033 PRIOR TO 8:30 A.M. ON MAY 3, 2005. R:\SMITHBlElections\25004 Election\Ballot FOnTI.DOC 02/28/2005 Exhibit B (2 of 2) NOTICE OF ELECTION PROPOSED SERVICE LEVELS BAND C RA TESAND CHARGES FOR TRACT MAP NO. 25004 BEGINNING FISCAL YEAR 2005-2006. Pursuant to the request of the residents, the Temecula Community Services District (TCSD) has initiated proceedings to assume maintenance of perimeter landscaping and slope areas within Tract Map No. 25004 beginning with the Fiscal Year 2005-2006. Pursuant to this request, and pursuant to Government Code Section 61621.2, the TCSD caused a written report ("Report") to be prepared and filed with the Secretary of the TCSD, which contains a description of each parcel of property to be charged for this maintenance and the proposed amount of the maintenance charge for each parcel for Fiscal Year 2005-2006. The proposed Service Level B rate and charge against each of the above-mentioned parcels within Tract Map No. 25004 beginning Fiscal Year 2005-2006 is $25.68. The proposed levy rate of $25.68 per parcel provides revenue for residential street lighting services within this subdivision. The proposed Service Level C rate and charge against each of the parcels beginning Fiscal Year 2005-2006 is $129.00. The proposed levy rate of $129.00 per parcel provides revenue for the maintenance of perimeter landscaping and slope areas within this subdivision. This amount was calculated by dividing the total estimated maintenance cost upon build-out of the development $10,191.00 by 79, the total number of single-family residential parcels within the subdivision. On March 8, 2005 the Board of Directors conducted a public hearing on the Report and the proposed Service Levels B and C rates and charges. At the public hearing, the Board of Directors heard and considered all objections or protests to the Report and to the proposed rates and charges. At the conclusion of the public hearing, the Board determined that written protests against the proposed fees were presented by less than a majority of owners of the parcels on which the proposed fees were to be imposed, and levied the rates and charges subject to approval by the property owners subject to the proposed rates and charges. The Board of Directors encourages you to return the enclosed ballot indicating whether you support or oppose the proposed Service Levels B or C rates and charges. Ballots may be mailed to the City ClerklDistrict Secretary at P.O. Box 9033, Temecula, California, 92589-9033, or otherwise delivered to the City ClerklDistrict Secretary at 43200 Business Park Drive, Temecula, California, 92590 no later than 8:30 a.m. on May 3, 2005. The proposed Service Levels Band C rates and charges will be abandoned if the ballot is not returned in favor of the proposed rates and charges. In the event the proposed charges are abandoned, the property owners will continue to assume responsibility for perimeter landscaping and slope maintenance services within their property boundaries. Enclosed is your ballot and the District's Procedures for the completion, return and tabulation of Ballots. Please consult these Procedures for details regarding the ballot process. You may also contact the City Clerk/District Secretary's Office at (951) 694-6444; by mail, at P.O. Box 9033, Temecula, California, 92589-9033; or in person, at 43200 Business Park Drive, Temecula, California 92590, for further information regarding this matter. R:ISMITHBlElections\25004 EiectionlBaiiot Notice and Procedures.doc 02/28/2005 Attachment 2 TEMECULA COMMUNITY SERVICES DISTRICT PROCEDURES FOR THE COMPLETION, RETURN, AND TABULATION OF BALLOTS I. Completion of Ballots * Who may complete a ballot A ballot may be completed by the owner of the parcel to be charged. As used in these Procedures, the tenn "owner" includes the owner's authorized representative. If the owner of the parcel is a partnership, joint tenancy, or tenancy in common, a ballot may be completed by any of the general partners, joint tenants, or tenants in common. Only one ballot may be completed for each parcel. * Duplicate ballots If a ballot is lost, destroyed or never received, the City Clerk/District Secretary will provide a duplicate ballot to the owner upon receipt of a request in writing to the City Clerk, at P.O. Box 9033, Temecula, California, 92589-9033, or otherwise delivered to the City ClerklDistrict Secretary at 43200 Business Park Drive, Temecula, California 92590. The duplicate ballot will be marked to show the date on which the ballot was provided and to identify it as a duplicate ballot. * Marking and signing the ballot To complete a ballot, the owner of the parcel must (I) mark the appropriate box supporting or opposing the proposed rate and charge, and (2) sign, under penalty of perjury, the statement on the ballot that the person completing the ballot is the owner of the parcel or the owner's authorized representative. Only one box may be marked on each ballot. Ballots must be completed in ink. * Only ballots provided by the District will be accepted The District will only accept ballots mailed or otherwise provided to owners by the District. Photocopies, faxes, and other fonns of the ballot will not be accepted. II. Return of Ballots * Who may return ballots A ballot may be returned by the owner of the parcel or by anyone authorized by the owner to return the ballot. R:\SMITHB\Elections\25004 Election\Baliot Notice and ProcedureS.doc 02128/2005 * Where to return ballots Ballots may be mailed to the City Clerk/District Secretary's Office, at P.O. Box 9033, Temecula, California, 92589-9033, (the District has provided a return postage-paid envelope). Ballots may also be delivered in person to the City Clerk/District Secretary's Office at 43200 Business Park Drive, Temecula, California 92590. Ballots may not be returned by fax. * When to return ballots All returned ballots must be received by the City Clerk/District Secretary's Office prior to 8:30 a.m. on May 3, 2005. The City ClerklDistrict Secretary will stamp on the ballot the date of its receipt. * Withdrawal of ballots After returning a ballot to the District, the person who signed the ballot may withdraw the ballot by submitting a written request in person to the City ClerklDistrict Secretary at 43200 Business Park Drive, Temecula, California 92590. Such request must be received by the City Clerk/District Secretary prior to 8:30 a.m. on May 3, 2005. If any ballot has been withdrawn, the person withdrawing the ballot may request a duplicate ballot. The City ClerklDistrict Secretary will retain all withdrawn ballots and will indicate on the face of such ballots that they have been withdrawn. III. Tabulation of Ballots * Which ballots will be counted Only ballots which are completed and returned in compliance with these procedures will be counted. Ballots received by the City ClerklDistrict Secretary after 8:30 a.m. on May 3, 2005 will not be counted. Ballots which are not signed by the owner will not be counted. Ballots with no boxes marked, or with more than one box marked, will not be counted. Ballots withdrawn in accordance with these procedures will not be counted. The City ClerklDistrict Secretary will keep a record of each duplicate ballot provided to an owner and will verify, prior to counting any duplicate ballot, that only one ballot has been returned for the parcel. If a non-duplicate ballot has been returned, the District will count the non-duplicate ballot and disregard all duplicate ballots. If only duplicate ballots have been returned, the District will count the earliest provided duplicate ballot and disregard the later provided duplicate ballots. * How ballots will be tabulated Ballots may be counted by hand, by computer or by any other tabulating device. RISMITHB\Elections\25004 ElectionlBaliot Notice and Procedures.doc 02/28/2005 * Who will tabulate ballots Ballots will be tabulated by the City ClerklDistrict Secretary. * When and where will the ballots be tabulated Ballots will be opened and tabulated on Tuesday, May 3, 2005 at 9:00 a.m. in the Main Conference Room at City Hall, 43200 Business Park Drive, Temecula, California, 92590. This process is open to the general public. * Results of tabulation The results of the tabulation will be announced following the completion of the tabulation and entered in the minutes of the next Board of Directors meeting May II, 2005. IV. Resolution of Disputes In the event of a dispute regarding whether the signer of a ballot is the owner of the parcel to which the ballot applies, the District will make such determination from the last equalized assessment roll and any evidence of ownership submitted to the City ClerklDistrict Secretary. The District will be under no duty to obtain or consider any other evidence as to ownership of property and the District's determination of ownership will be final and conclusive. In the event of a dispute regarding whether the signer of a ballot is an authorized representative of the owner of the parcel, the District may rely on the statement on the ballot, signed under penalty of perjury, that the person completing the ballot is the owner's authorized representative and any evidence submitted to the City ClerklDistrict Secretary. The District will be under no duty to obtain or consider any other evidence as to whether the signer of the ballot is an authorized representative of the owner and the District's determination will be final and conclusive. V. General Information For further information, contact the City ClerklDistrict Secretary at (909) 694-6444; by mail, at P.O. Box 9033, Temecula, California, 92589-9033; or in person, at 43200 Business Park Drive, Temecula, California 92590. R\SMITHBlElections\25004 Election\Baliot Notice and Procedures.doc 02/28/2005 Attachment 3 ; ; TRACT NO. 25004' VICINITY MAP NO SCALE ITEM 5 APP~OV CITY A HORNEY DIRECTOR OF FIN CE CITY MANAGER CITY OF TEMECULA AGENDA REPORT TO: FROM: Board of Directors Herman D. Parker, Director of Community servic8. March 8, 2005 DATE: SUBJECT: Tract Map No. 29133 - Service level B, Proposed Residential Street Lighting; Service level C, Perimeter landscaping and Slope Maintenance and Service level D, Refuse and Recycling Collection Services Rates and Charges PREPARED BY: Barbara Smith, Management Analyst ~C) RECOMMENDATION: That the Board of Directors: 1. Adopt a resolution entitled: RESOLUTION NO. CSD 05-- A RESOLUTION OF THE BOARD OF DIRECTORS OF THE TEMECULA COMMUNITY SERVICES DISTRICT ORDERING, CALLING AND GIVING NOTICE OF AN ELECTION TO BE HELD ON MAY 3, 2005 REGARDING SERVICE LEVEL B AND SERVICE LEVEL C RATES AND CHARGES FOR TRACT MAP NO. 29133 IN ORDER TO ESTABLISH SERVICE LEVEL B AND SERVICE LEVEL C RATES AND CHARGES BEGINNING FISCAL YEAR 2005-2006 PURSUANT TO ARTICLE XIIID, SECTION 6 OF THE CALIFORNIA CONSTITUTION. 2. Approve the Election Notice, Ballot, and Procedures for the Completion, Return and Tabulation of the Ballots. 3. Authorize staff to mail the ballots to the affected property owners pursuant to the aforementioned process. BACKGROUND: The Temecula Community Services District (TCSD) operates under the authority of Community Services District law and provides residential street lighting services, perimeter and slope maintenance, and refuselrecycling collection services to numerous residential subdivisions within the City of Temecula through Service levels B, C and D. Tract Map No. 29133 has 9 lots (8 residential and 1 open space) and is located on the east side Ynez Road between Rancho Vista and Santia90 Roads. R,\SMITHBlEl,";on,\29l33 El,";on\Staff-Nori" of Eleenon.d" 02/2812005 Pursuant to the request of the property owner, staff has initiated proceedin9s to assume the responsibility for long-term residential street lighting services, perimeter landscaping and slope maintenance, and refuse/recycling collection services within Tract Map No. 29133 beginning Fiscal Year 2005-2006. On January 25, 2005 and in accordance with Proposition 218, the Board of Directors adopted the resolution of intention to file the levy report on lots 1-8 within Tract Map No. 29133. The Notice of Public Hearing was subsequently mailed to the property owner identifying the proposed TCSD Rates and Charges for each affected parcel as follows: Service level B $25.68 per residential parcel Service level C $270.00 per residential parcel Service level D $180.70 per occupied residential parcel At tonight's Public Hearing, the Board of Directors must hear and consider all objections or protests to the levy report for Tract Map No. 29133 and the proposed rates and charges. If the property owner presents a written protest, the Board must reject the proposed fee and abandon any further proceedings. In this instance, a homeowner's association would be required to assume the street lighting and perimeter landscape maintenance responsibilities. However, if the property owner does not submit a written protest against the proposed rates and charges, the Board of Directors may then adopt the proposed fee subject to an election requiring a majority approval of the affected property owners. In this instance, the Board of Directors can order and call an election for May 3, 2005, and authorize staff to proceed with mailing a notice and ballot to the property owner of Tract Map No. 29133, a copy of which is attached for your review. Pursuant to the ballot process, staff is also recommending the approval of the attached Procedures for the Completion, Return and Tabulation of Ballots. The ballot procedure explains the process for completion, return and tabulation of the ballot and will be included as part of the mailed ballot documents. The ballot can only be completed by the property owner of each parcel. In order to be counted, the ballot must be completed in compliance with these procedures and returned to the City Clerk/District Secretary prior to 9:00 a.m. on May 3, 2005. The City Clerk/District Secretary will open the ballot on May 3, 2005 at 9:30 a.m. in the Main Conference Room in City Hall. The results of the election shall be announced by the City Clerk/District Secretary at that time, and presented to the Community Services District for formal certification at it's meeting on May 11, 2005. FISCAL IMPACT: In the eventthat the Board of Directors calls for an election, staff will prepare the notices, ballot and election procedures in-house. If approved, upon build-out of the development, the proposed rates and charges of $25.68 and $270.00 per parcel will generate an annual levy of $205.44 and $2,160.00 respectively, for the Service level B and Service level C maintenance programs. The proposed Service level D charge of $180.70 per parcel will generate an annual levy of $1 ,445.60. As per the contractual agreement with CR&R, Inc., the City franchised trash/recycling hauler, this rate shall be adjusted with the Consumer Price Index (CPI) and Riverside County Tip Fee. Pursuant of Proposition 218, these amounts may be increased by the TCSD only after conducting a public hearing, however, mailed ballot proceedings are not required to increase Service level D rates and charges. Actual costs for providing long-term residential street lighting and perimeter landscaping and slope maintenance services within Tract Map No. 29133 will be absorbed into Service level B and Service level C upon installation of said improvements. ATTACHMENTS: 1. 2. 3. Resolution Calling and Noticin9 the Election and Exhibits. Procedures for Completion, Return and Tabulation of Ballots. Vicinity Map R,\SMlTHBIEI,";on,\29133 El"¡;on\S,,ff-Not;on ofEl"¡;on.doo 0212812005 Attachment 1 RESOLUTION NO. CSD 05- A RESOLUTION OF THE BOARD OF DIRECTORS OF THE TEMECULA COMMUNITY SERVICES DISTRICT ORDERING, CALLING AND GIVING NOTICE OF AN ELECTION TO BE HELD ON MAY 3,2005 REGARDING SERVICE LEVEL BAND SERVICE LEVEL C RATES AND CHARGES FOR TRACT MAP NO. 29133 IN ORDER TO ESTABLISH SERVICE LEVEL BAND SERVICE LEVEL C RATES AND CHARGES BEGINNING FISCAL YEAR 2005-2006 PURSUANT TO ARTICLE XIIID, SECTION 6 OF THE CALIFORNIA CONSTITUTION THE BOARD OF DIRECTORS OF THE TEMECULA COMMUNITY SERVICES DISTRICT HEREBY FINDS, RESOLVES, DECLARES, DETERMINES AND ORDERS AS FOLLOWS: Section 1. Upon incorporation of the City of Temecula, effective December 1, 1989, voters approved the formation of the Temecula Community Services District ("TCSD"), to provide specified services to properties within its jurisdiction. Section 2. Pursuant to Government Code Sections 61621 and 61621.2, the TCSD has prescribed, revised and collected rates and charges for services furnished by it, and has elected to have these rates and charges collected on the tax roll in the same manner, by the same persons, and at the same time as, together with and not separately from, property taxes collected within the TCSD in the manner prescribed by Government Code Sections 61765.2 to 61765.6, inclusive. Section 3. Pursuant to Government Code Section 61621.2, the TCSD caused a written report ("Report") to be prepared and filed by the Secretary of the TCSD, which Report contains a description of each parcel of real property within Tract Map No. 29133 and the proposed amount of the rates and charges against each parcel for fiscal year 2005-2006. The Report containing the proposed rates and charges is attached hereto as Exhibit A, entitled "Project Summary," and incorporated herein by this reference. A copy of the Report is on file in the office of the Secretary of the TCSD, and is available for public inspection. Section 4. By previous resolution, the Board of Directors acknowledged the filing of the Report, and appointed a time and place for a public hearing on the Report and the proposed rates and charges. Notice of the public hearing was mailed and published as required by law and affidavits of publication and mailing are on file with the Secretary of the TCSD. Section 5. On March 8, 2005, the Board of Directors conducted a public hearing on the Report and the proposed rates and charges. At the public hearing, the Board of Directors heard and considered all oral and written objections, protests and comments by any interested person concerning the Report, the proposed rates and charges, and the method of collection of such rates and charges. R;\SMITHBIEIections\29133 Election\Reso-Election.DOC Section 6. The Board of Directors hereby finds and determines that, based on the Report and the District budget, the rates and charges as set out on Exhibit A do not exceed the reasonable cost of the services to be provided by the TCSD within Tract Map No. 29133 for fiscal year 2005-2006. Section 7. The Board of Directors hereby finds and determines that written protests have not been filed by a majority of owners of identified parcels. The Board of Directors hereby overrules any and all objections and protests and adopts the rates and charges for fiscal year 2005-2006 as set out on Exhibit A for the services to be provided by the TCSD for fiscal year 2005-2006. Section 8. The TCSD shall collect such rates and charges at the same time and in the same manner and by the same persons as, together with and not separately from, the property taxes collected within the TCSD. These rates and charges shall be delinquent at the same time and thereafter be subject to the same delinquency penalties as such property taxes. All laws applicable to the levy, collection, and enforcement of property taxes, including, but not limited to, those pertaining to the matters of delinquency, correction, cancellation, refund and redemption, are applicable to these rates and charges, except for California Revenue and Taxation Code Section 4831. However, if for the first year the charge is levied, the real property to which the charge relates has been transferred or conveyed to a bona fide purchaser for value, or if a lien of a bona fide encumbrancer for value has been created and attaches thereon, prior to the date on which the first installment of such taxes appear on the roll, then the charge shall not result in a lien against the property, but instead shall be transferred to the unsecured roll for collection. Section 9. If a property owner subject to these rates and charges questions the classification of the owner's property for fiscal year 2005-2006, or claims that an error has been made with respect to the implementation of the rates and charges or the application of the rates and charges to the owner's property for that fiscal year, such property owner must appeal the levy by filing an appeal with the Secretary of the TCSD before 5:00 p.m. on December 1, 2005, pursuant to procedures established by the TCSD, in order to be considered under the appeal of classification or correction of errors program. Section 10. If a property owner subject to these rates and charges believes that payment of the rates and charges for fiscal year 2005-2006 would create a hardship for that property owner during that fiscal year, such property owner must appeal the levy by filing a hardship appeal with the Secretary of the TCSD before 5:00 p.m. on December 1, 2005, pursuant to procedures established by the TCSD, in order to be considered under the hardship appeal program. Section 11. The Secretary of the TCSD is hereby ordered to transmit or cause to be transmitted to the County Auditor of the County of Riverside, California before August 10, 2005 the Report and the property tax roll with such rates and charges enumerated for each parcel not exempt there from; and the County Auditor is hereby designated, required, empowered, authorized, instructed, directed and ordered to make collection of all such rates and charges as shown on that roll and to perform any and all duties necessary therefore. R:\SMITHB\E1ections\29133 ElectionIReso-Election.DOC - 2- Section 12. Pursuant to the California Environmental Quality Act (CEQA). the levy and collection of these rates and charges is exempt from CEQA pursuant to Public Resources Code Section 21080(b)(8) and Section 15273 of the State CEQA Guidelines because the rates and charges are necessary to maintain existing improvements within the TCSD. Resolution. Section 13. The Secretary of the TCSD shall certify to the adoption of this Section 14. The Service level B and Service level C rates and charges adopted by this resolution shall take effect only if they are approved by a majority of the property owners of the property subject to the rates and charges voting at an election to be held on May 3, 2004. The Board of Directors hereby calls said election and orders that said election be conducted as a mail ballot election pursuant to the requirements of Article XIIID, Section 6 of the California State Constitution. Section 15, The notice and ballot to be submitted to the property owners shall be substantially in the form attached as Exhibit B and incorporated herein by reference. Section 16, The Board of Directors hereby approves the Procedures for the Completion, Return and Tabulation of Ballots ("Ballot Procedures") presented to the Board at this meeting and directs such procedures be placed on file in the office of the Secretary of the Temecula Community Services District and open to public inspection. Section 17. All ballots must be received by the Secretary of the Temecula Community Services District no later than 9:00 a.m. on May 3, 2005. In all particulars not recited in this Resolution, the election shall be held and conducted as provided in the Ballot Procedures. Section 18. The Secretary of the Temecula Community Services District is hereby authorized to canvass the returns of the election. The officers and staff of the Temecula Community Services District are hereby authorized and directed to take such further action as may be necessary or appropriate in preparing for and conducting the election. PASSED, APPROVED AND ADOPTED by the Board of Directors of the Temecula Community Seryices District this 8th day of March, 2005. Chuck Washington, President ATTEST: Susan W. Jones, CMC/AAE City Clerk/District Secretary [SEAL] R:\SMITHBlElections\29133 ElectionlReso-E1ection.DOC - 3- STATE OF CALIFORNIA COUNTY OF RIVERSIDE CITY OF TEMECULA ss I, Susan W. Jones, CMS, District Secretary, HEREBY CERTIFY that the foregoing Resolution No. CSD 05-- was duly adopted by the Board of Directors of the Temecula Community Services District at the regular meeting thereof, held on the 8th day of March, 2005, by the following vote of the Board of Directors. AYES: DIRECTORS: NOES: DIRECTORS: ABSENT: DIRECTORS: ATTEST: Susan W. Jones, CMC/AAE City Clerk/District Secretary [SEAL] R:\SMITHBlElect;ons\29133 ElectionlReso-Elec,;on.DOC -4- Exhibit A PROJECT SUMMARY CITY OF TEMECULA TRACT MAP NO. 29133 INITIAL LEVY REPORT Service Levels B, C and D Temecula Community Services District (TCSD) Commencing Fiscal Year 2005-2006 INTENT MEETING: PUBLIC HEARING: January 25, 2005 March 8, 2005 INTRODUCTION: A. The TCSD Since December 1, 1989, the Temecula Community Services District ("TCSD") has provided residential street lighting, perimeters landscaping and slope maintenance, refuse and recycling collection and other services to properties within its jurisdiction. The boundary ofthe TCSD is coterminous with the boundary of the City of Temecula ("City"). To fund its services and maintain improvements within its boundaries, the TCSD collects rates and charges ("Charges"). The TCSD was formed, and Charges are set and established, pursuant to the Community Services District Law, Title 6, Division 3 of the California Government Code. Pursuant to Government Code Sections 61621 and 61621.2, the TCSD has prescribed, revised and collected rates and charges for residential street lighting (Service Level B), perimeter landscaping and slope maintenance (Service Level C), refuse/recycling collection (Service Level D), and road improvement and maintenance (Service Level R) services furnished by the TCSD, and has elected to have these rates and charges collected on the tax roll in the same manner, by the same persons, and at the same time as, together with and not separately from, its general taxes in the manner prescribed by Government Code Sections 61765.2 to 61765.6, inclusive. As required by these sections of the Government Code, the TCSD Board approves an Annual Levy Report each year describing the proposed rates and charges for that year. B. This Report This Initial Levy Report ("Report") is prepared and presented to the Board pursuant to Section 61621.2 of the Government Code to prescribe Rates and Charges beginning in FY 2005-2006 for the parcels and territory identified as Tract Map No. 29133. The territory identified and described in this Report includes all parcels within the Tract Map No. 29133, a future residential subdivision that consists of 4.8 gross acres of vacant property located to the east of Ynez Road between Pauba and Santiago Roads, with 8 planned residential units. The owner of record (sole property owner) has requested that the TCSD establish the parcel charges necessary to provide ongoing revenue for residential street lighting, perimeter landscaping and slope maintenance, and refuse/recycling collection services within this future residential subdivision. PLANS AND SPECIFICATIONS A. Period Covered By Report This Report describes rates and charges to be imposed for Fiscal Year 2005-2006. The expectation of the TCSD is that these rates and charges will continue to be imposed on an annual basis thereafter in connection with the TCSD's annual rate and charge levy proceedings. B. Parcels Affected By This Report The rates and charges set forth in this Report shall affect all residential parcels included on Tract Map No. 29133, recorded in book 338 of Maps, Pages 1-3 with the Riverside County Recorders Document # 2003-491641. C. Description of Service Levels The proposed services to be provided to parcels within Tract Map No. 29133 include: residential street lighting; perimeter landscaping and slope maintenance; and refuse/recycling collection. Service Level B, Residential Street Lighting - includes all developed single family residential parcels and residential vacant parcels for which the TCSD provides on-going servicing, operation, and maintenance of local street lighting improvements. The rate and charge for Service Level B for Tract Map No. 29133 for Service Level B is 25.68 per year which will generate annual revenue of $205.44. Service Level C, Perimeter Landscaping and Slope Maintenance - includes all developed single family residential parcels and residential vacant parcels for which the TCSD provides on-going servicing, operation, and maintenance of perimeter landscaped areas and slopes within the public right-of-ways and dedicated easements adjacent to and associated with each development. The landscaped areas associated with this particular development include, but are not limited to, perimeter slope and landscaping, as follows: The parkways and down slope from the west side of lot I to Ynez Road and a small triangle section along the south side oflot 1. Open space lot 9. The cost of providing these services for these areas of slopes and landscaping is estimated to be $2,160.00 per year. This cost shared equally between all 8 residential lot property owners sets the annual rate for Service Level C at $270.00 per residential lot. Service Level D, Refuse and Recycling Services - provides for the operation and administration of the refuse/recycling collection program including street sweeping services for all single-family residential homes within the TCSD. The current cost of providing these services to single family residential homes for Fiscal Year 2004-2005 is $180.70 per year. This rate will be adjusted on an annual basis as per a contractual agreement between the City and CR&R, Inc the City of Temecula's franchised hauler. As per this agreement change to the rate are based on the previous year's cpr and Riverside County Waste Management's tipping fee rate at the County landfills. Thus, the cost of providing this service to the 8 parcels that will be identified as developed with a residential home within Tract Map No. 29133, based on FY 2004-2005 rate would be $1,445.60 per year. METHOD OF APPORTIONMENT The cost to provide services within Tract Map No. 29133 will be fairly distributed among each assessable property by the same methods and formulas applied to all parcels within the various Service Levels of the TCSD. The following is the formula used to calculate each property's TCSD charges and is applied to Service Level B (Residential Street Lighting); Service Level C (Perimeter Landscaping and Slope Maintenance); and Service Level D (Refuse/Recycling Collection): Total Balance to Levy/Total Parcels (in Service Level) = Parcel Charge The following table reflects the levy calculation for each Service Level. TABLE I Proposed Service Level Charges For Tract Map No. 29133 Estimated Bude:et and Chare:es for Fiscal Year 2005-2006 SERVICE LEVEL Total Levy Planned Charge Per Budget Levy Units Levy Unit Service Level B: Residential Street Lighting $205.44 8 $25.68 Service Level C: Local Landscaping and Slopes $2,160.00 8 $270.00 Rate Level #11 (C-II) Service Level D: $1,445.60 8 $180.70. Refuse/recycling Collection .Based ofFY 2004-2005 rate. The following tables (Table II through IV) show the methodology used to compute the levy for each parcel affected by this Report. TABLE II Parcel Charge Calculation for Service Level B A charge is imposed on all residential parcels developed or undeveloped. Parks, open space areas, easements and non-buildable parcels are not charged. TABLE III Parcel Charge Calculation for Service Level C Proe T e Single family residential Single family vacant Parcel Char e $270.00 $270.00 A charge is imposed on all residential parcels developed or undeveloped. Parks, open space areas, easements and non-buildable parcels are not charged. TABLE IV Parcel Charge Calculation for Service Level D This charge is imposed only on developed single-family residential parcels (with a residential home). This rate is for FY 2004-2005 and will change for FY 2005-2006. APPENDIX A - PARCEL LISTING (FY 2005-2006) The actual parcels subject to rates and charges for Service Level B, Service Level C and Service Level D beginning Fiscal Year 2005-2006 shall be those parcels within Tract Map No. 29133 identified on the Riverside County Secured Roll at the time all TCSD rates and charges are submitted to the County Auditor/Controller for inclusion on the tax roll for that fiscal year. The rates and method of apportionment outlined in this Report are consistent with the rates and methods previously approved by the TCSD Board of Directors for each applicable Service Level contained herein. However, all rates and methods described in this Report are subject to revision and modification within the prescribed parameters of the law. The actual rates and charges applied on the tax roll each fiscal year shall be apportioned and submitted according to the rates and method described in the final TCSD Annual Levy Report presented and approved by the Board of Directors at an annual Public Hearing. The following pages encompass a complete listing of all parcels within Tract Map No. 29133 subject to the TCSD Service Level B, Service Level C and Service Level D rates and charges beginning Fiscal Year 2005-2006. This listing shows the rate and charge that will be charged to each parcel based on development with a single family residential unit. The rates and charges applied to each newly subdivided residential parcel will reflect the services provided and the development of each respective parcel at the time the rates and charges are applied. Fiscal Year 2005-2006 Rates and Charges Tract 29133 Lot No. Svc Level B Svc Level C Svc Level D Total 1 $25.68 $270.00 $180.70 $476.38 2 $25.68 $270.00 $180.70 $476.38 3 $25.68 $270.00 $180.70 $476.38 4 $25.68 $270.00 $180.70 $476.38 5 $25.68 $270.00 $180.70 $476.38 6 $25.68 $270.00 $180.70 $476.38 7 $25.68 $270.00 $180.70 $476.38 8 $25.68 $270.00 $180.70 $476.38 9 Open Space Not Assessable Total $205.44 $2,160.00 $1,445.60 $3,811.04 **Rates for Service Level D for Fiscal Year 2005-2006 may be increased by further action of the City Council. Exhibit B (1 of 2) OFFICIAL BALLOT TRACT MAP NO. 29133 TEMECULA COMMUNITY SERVICES DISTRICT SERVICE LEVEL B AND SERVICE LEVEL C RATES AND CHARGES FOR RESIDENTIAL STREET LIGHTING SERVICES AND PERIMETER AND SLOPE LANDSCAPE MAINTENANCE PROPERTY: D YES, I approve of the proposed All parcels within Tract Map 29133 annual levy of $25.68 for Service recorded in the Office of the County Level Band $270.00 for Service Recorder of Riverside County Level C against each parcel identified on this ballot. OWNER: D NO, I do not approve of the Richard D. Hauser proposed annual levy of $25,68 for Service Level Band $270.00 for Managing Member Service Level C against each parcel Gallery Traditions Partners, LLC identified on this ballot. 21610-2 Railroad Canyon Road Canyon Lake, CA 92587 I hereby declare, under penalty of perjury that I am the record owner, or the authorized representative of the record owner, of the parcels identified above. Signature Date Print Name CHECK ONLY ONE BOX. BALLOTS MUST BE COMPLETED IN INK AND RETURNED TO THE CITY CLERKIDISTRICT SECRETARY AT THE CITY OF TEMECULA, P.O. BOX 9033/43200 BUSINESS PARK DRIVE, TEMECULA, CALIFORNIA, 92589-9033 PRIOR TO 9:00 A.M. ON MAY 3, 2005. R:\SMITHBlElections\29133 Election\Baliot FonnDOC 02/28/2005 Exhibt B (2of 2) NOTICE OF ELECTION PROPOSED SERVICE LEVELS BAND C RATESAND CHARGES FOR TRACT MAP NO. 29133 BEGINNING FISCAL YEAR 2005-2006. Pursuant to the request of the residents, the Temecula Community Services District (TCSD) has initiated proceedings to assume maintenance of perimeter landscaping and slope areas within Tract Map No. 29133 beginning with the Fiscal Year 2005-2006. Pursuant to this request, and pursuant to Govemment Code Section 61621.2, the TCSD caused a written report ("Report") to be prepared and filed with the Secretary of the TCSD, which contains a description of each parcel of property to be charged for this maintenance and the proposed amount of the maintenance charge for each parcel for Fiscal Year 2005-2006. The proposed Service Level B rate and charge against each of the above-mentioned parcels within Tract Map No. 29133 beginning Fiscal Year 2005-2006 is $25.68. The proposed levy rate of $25.68 per parcel provides revenue for residential street lighting services within this subdivision. The proposed Service Level C rate and charge against each of the parcels beginning Fiscal Year 2005-2006 is $270.00. The proposed levy rate of $270.00 per parcel provides revenue for the maintenance of perimeter landscaping and slope areas within this subdivision. This amount was calculated by dividing the total estimated maintenance cost upon build-out of the development $2,160.00 by the total number of single-family residential parcels within the subdivision. On March 8, 2005 the Board of Directors conducted a public hearing on the Report and the proposed Service Levels B and C rates and charges. At the public hearing, the Board of Directors heard and considered all objections or protests to the Report and to the proposed rates and charges. At the conclusion of the public hearing, the Board determined that written protests against the proposed fees were presented by less than a majority of owners of the parcels on which the proposed fees were to be imposed, and levied the rates and charges subject to approval by the property owners subject to the proposed rates and charges. The Board of Directors encourages you to return the enclosed ballot indicating whether you support or oppose the proposed Service Levels B or C rates and charges. Ballots may be mailed to the City ClerkJDistrict Secretary at P.O. Box 9033, Temecula, California, 92589-9033, or otherwise delivered to the City ClerkJDistrict Secretary at 43200 Business Park Drive, Temecula, California, 92590 no later than 9:00 a.m. on May 3, 2005. The proposed Service Levels B and C rates and charges will be abandoned if the ballot is not returned in favor of the proposed rates and charges. In the event the proposed charges are abandoned, the property owners will continue to assume responsibility for perimeter landscaping and slope maintenance services within their property boundaries. Enclosed is your ballot and the District's Procedures for the completion, return and tabulation of Ballots. Please consult these Procedures for details regarding the ballot process. You may also contact the City ClerkJDistrict Secretary's Office at (951) 694-6444; by mail, at P.O. Box 9033, Temecula, California, 92589-9033; or in person, at 43200 Business Park Drive, Temecula, California 92590, for further information regarding this matter. R:ISMITHBlElections\29133 ElectionlBaiiot Notice and Procedures.doc 02128/2005 Attachment 2 TEMECULA COMMUNITY SERVICES DISTRICT PROCEDURES FOR THE COMPLETION, RETURN, AND TABULATION OF BALLOTS I. Completion of Ballots * Who may complete a ballot A ballot may be completed by the owner of the parcel to be charged. As used in these Procedures, the term "owner" includes the owner's authorized representative. If the owner of the parcel is a partnership, joint tenancy, or tenancy in common, a ballot may be completed by any of the general partners, joint tenants, or tenants in common. Only one ballot may be completed for each parcel. * Duplicate ballots If a ballot is lost, destroyed or never received, the City ClerklDistrict Secretary will provide a duplicate ballot to the owner upon receipt of a request in writing to the City Clerk, at P.O. Box 9033, Temecula, California, 92589-9033, or otherwise delivered to the City ClerklDistrict Secretary at 43200 Business Park Drive, Temecula, California 92590. The duplicate ballot will be marked to show the date on which the ballot was provided and to identify it as a duplicate ballot. * Marking and signing the ballot To complete a ballot, the owner of the parcel must (1) mark the appropriate box supporting or opposing the proposed rate and charge, and (2) sign, under penalty of perjury, the statement on the ballot that the person completing the ballot is the owner of the parcel or the owner's authorized representative. Only one box may be marked on each ballot. Ballots must be completed in ink. * Only ballots provided by the District will be accepted The District will only accept ballots mailed or otherwise provided to owners by the District. Photocopies, faxes, and other forms of the ballot will not be accepted. II. Return of Ballots * Who may return ballots A ballot may be returned by the owner of the parcel or by anyone authorized by the owner to return the ballot. R:ISMITHBlElections\29133 ElectionlBaliot Notice and Procedures.doc 02/28/2005 * Where to return ballots Ballots may be mailed to the City ClerklDistrict Secretary's Office, at P.O. Box 9033, Temecula, California, 92589-9033, (the District has provided a return postage-paid envelope). Ballots may also be delivered in person to the City ClerklDistrict Secretary's Office at 43200 Business Park Drive, Temecula, California 92590. Ballots may not be returned by fax. * When to return ballots All returned ballots must be received by the City Clerk/District Secretary's Office prior to 9:00 a.m. on May 3, 2005. The City ClerklDistrict Secretary will stamp on the ballot the date of its receipt. * Withdrawal of ballots After returning a ballot to the District, the person who signed the ballot may withdraw the ballot by submitting a written request in person to the City ClerklDistrict Secretary at 43200 Business Park Drive, Temecula, California 92590. Such request must be received by the City ClerklDistrict Secretary prior to 9:00 a.m. on May 3, 2005. If any ballot has been withdrawn, the person withdrawing the ballot may request a duplicate ballot. The City ClerklDistrict Secretary will retain all withdrawn ballots and will indicate on the face of such ballots that they have been withdrawn. III. Tabulation of Ballots * Which ballots will be counted Only ballots which are completed and returned in compliance with these procedures will be counted. Ballots received by the City ClerklDistrict Secretary after 9:00 a.m. on May 3, 2005 will not be counted. Ballots which are not signed by the owner will not be counted. Ballots with no boxes marked, or with more than one box marked, will not be counted. Ballots withdrawn in accordance with these procedures will not be counted. The City Clerk/District Secretary will keep a record of each duplicate ballot provided to an owner and will verify, prior to counting any duplicate ballot, that only one ballot has been returned for the parcel. If a non-duplicate ballot has been returned, the District will count the non-duplicate ballot and disregard all duplicate ballots. If only duplicate ballots have been returned, the District will count the earliest provided duplicate ballot and disregard the later provided duplicate ballots. R:ISMITHBlElections\29133 EiectionlBaiiot Notice and Procedures.doc 02/28/2005 * How ballots will be tabulated Ballots may be counted by hand, by computer or by any other tabulating device. * Who will tabulate ballots Ballots will be tabulated by the City ClerklDistrict Secretary. * When and where will the ballots be tabulated Ballots will be opened and tabulated on Tuesday, May 3, 2005 at 9:30 a.m. in the Main Conference Room at City Hall, 43200 Business Park Drive, Temecula, California, 92590. This process is open to the general public. * Results of tabulation The results of the tabulation will be announced following the completion of the tabulation and entered in the minutes of the next Board of Directors meeting May 11, 2005. IV. Resolution of DisDutes In the event of a dispute regarding whether the signer of a ballot is the owner of the parcel to which the ballot applies, the District will make such detennination from the last equalized assessment roll and any evidence of ownership submitted to the City ClerklDistrict Secretary. The District will be under no duty to obtain or consider any other evidence as to ownership of property and the District's detennination of ownership will be final and conclusive. In the event of a dispute regarding whether the signer of a ballot is an authorized representative of the owner of the parcel, the District may rely on the statement on the ballot, signed under penalty of perjury, that the person completing the ballot is the owner's authorized representative and any evidence submitted to the City ClerklDistrict Secretary. The District will be under no duty to obtain or consider any other evidence as to whether the signer of the ballot is an authorized representative of the owner and the District's detennination will be final and conclusive. V. General Information For further infonnation, contact the City Clerk/District Secretary at (909) 694-6444; by mail, at P.O. Box 9033, Temecula, California, 92589-9033; or in person, at 43200 Business Park Drive, Temecula, California 92590. R:ISMITHBlElections\29133 EiectionlBaliot Notice and Procedures.doc 02128/2005 , .' ~ / ~ '" ... = j <J <\I ... ... ..: CL « :2 >-(/) ~~ z - Z U - > REDEVELOPMENT AGENCY \ \ ITEM 1 MINUTES OF A REGULAR MEETING OF THE TEMECULA REDEVELOPMENT AGENCY FEBRUARY 22, 2005 A regular meeting of the City of Temecula Redevelopment Agency was called to order at 8:00 P.M., in the City Council Chambers, 43200 Business Park Drive, Temecula, California. ROLL CALL PRESENT: 5 AGENCY MEMBERS ABSENT: 0 AGENCY MEMBERS: Comerchero, Edwards, Naggar, Washington, and Roberts None Also present were Executive Director Nelson, City Attorney Thorson, and City Clerk Jones. PUBLIC COMMENTS No input. CONSENT CALENDAR Minutes RECOMMENDATION: 1.1 Approve the minutes of February B, 2005. 2 Approval of the 2004-05 Mid-Year Budaet Adiustments RECOMMENDATION: 2.1 Adopt a resolution entitled: RESOLUTION NO. RDA 05-01 A RESOLUTION OF THE TEMECULA REDEVELOPMENT AGENCY AMENDING THE FISCAL YEAR 2004-05 ANNUAL OPERATING BUDGETS 3 Status Update on the Temecula Education Center RECOMMENDATION: 2.1 Receive and file. MOTION: Agency Member Comerchero moved to approve Consent Calendar Item Nos. 1-3. The motion was seconded by Agency Member Edwards and electronic vote reflected unanimous approval. R:\Minutes.rda\O22205 DEPARTMENTAL REPORT No additional comment. EXECUTIVE DIRECTOR'S REPORT No additional comment. AGENCY MEMBERS' REPORTS No comments. ADJOURNMENT At 8:01 P.M., the Temecula Redevelopment Agency meeting was formally adjourned to Tuesday, March 8, 2005 in the City Council Chambers, 43200 Business Park Drive, Temecula, California. Ron Roberts, Chairman ATTEST: Susan W. Jones, CMC City Clerk/Agency Secretary [SEAL] R:\Minutes.rdaIO22205 ITEM 16 APPROVAL CITY ATTORNEY DIRECTOR OF FINA CITY MANAGER f¥- CITY OF TEMECULA AGENDA REPORT TO: City Manager/City Council FROM: Debbie Ubnoske, Director of Planning Herman Parker, Director of Community Services DATE: SUBJECT: March 8, 2005 Wolf Creek Development Agreement Amendment, PA05-0027 PREPARED BY: Cheryl Kitzerow, Associate Planner Cathy McCarthy, Development Services Administrator RECOMMENDATION: That the City Council: 1. Introduce and read by title only an ordinance entitled: ORDINANCE NO. OS-- AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF TEMECULA APPROVING THE FIRST AMENDMENT TO DEVELOPMENT AGREEMENT FOR THE WOLF CREEK PROJECT (PLANNING APPLICATION PA05-0027) BACKGROUND/ANALYSIS: A proposed Development Agreement Amendment to Sections 4.2.5 (iv), 4.4.3(iii), and 4.4.3 (iv) regarding financing responsibilities, improvements and building permit timing thresholds for the linear park and neighborhood park at Wolf Creek (Tract 29305). Development Aareement On February 13, 2001, the City Council approved the Wolf Creek Development Agreement. On February 3, 2005, Wolf Creek Development llC submitted a request to amend the Wolf Creek Deyelopment Agreement as follows (deleted text shown as strikethrough; revised text shown as bold): Section 4.2.5 (iv): Park Fee Component (Neiahborhood and Linear Parks). Provided OWNER has improved, as required by the Development Plan, and has offered and the CITY has accepted a grant deed to the six (6) acre Neighborhood Park and the six and seven tenths acre (6.7) Linear Park, as described in the Development Plan, the CITY shall credit to OWNER the total sum of Seven Hundred Fifty Thousand Dollars ($750,000.00) against the total Park fee component of Three Million Six Hundred Fourteen Thousand One Hundred Twenty-seven Dollars ($3,614,127.00). The credit shall be allocated as follows: Six Hundred Thousand Dollars for the Neighborhood Park One Hundred Fifty Thousand Dollars for the Linear Park G:IPlanning\200S\PAOS-OO27 Wolf Creek TCSP, PA AmendmentlPlanninglCC Staff Report.doc 1 The City agreee: that OWNER e:hall not be obligated to expend moniee: in excess of the respective credits to iR1l3rovo tho Noighborhooe and Linear Parke:. The OWNER agrees that any design and construction costs in excess of the respective DIF credits for the improvement of the neighborhood and linear parks will be the sole responsibility of the OWNER. Section 4.4.3.(iiD: Owner agrees to convey fee title to the CITY after the improvement, and the lapse of the ninety (90) day maintenance period, 6 acres in Planning Area 11 of the Specific Plan for the Neighborhood Park. The six-acre Neighborhood Park shall be improved to the reasonable satisfaction of the Director of Community Services, the ninety (90) day maintenance period shall have lapsed and the conveyance shall have occurred on or before the issuance of the êOOlII 700th building permit within the Project. Section 4.4.3.0'1): Owner agrees to convey fee title to the CITY and improve, per the conditions in the Development Plan, 6.7 acres for Linear Park and the Activity Nodes. The first phase north of Wolf Valley Road shall be completed and the ninety (90) day maintenance period shall have lapsed prior to the issuance of the 400111 600th building permit within the Project. The second phase, comprised of the area south of Wolf Valley Road shall be improved and the ninety (90) day maintenance period shall have lapsed prior to the issuance of the 1400th building permit in the Project. Environmental Review No environmental impacts are anticipated as a result of the proposed project. A Notice of Determination of Consistency with a project for which an Environmental Impact Report was previously adopted will be prepared by staff. Plannina Commission Action Planning Commission unanimously recommend the City Council approve the proposed Development Agreement Amendment on March 2, 2005. FISCAL IMPACT: This amendment to the Development Agreement guarantees the proposed improvements to the Linear Park and Neighborhood Park in the Wolf Creek Deyelopment will be made by the developer with no additional cost to the City. The estimated construction cost for the Linear Park and the Neighborhood Park is $2,606,000. The park component of the DIF credit established in the current Development Agreement and the developer's obligation for these two parks is $750,000. In exchange for a minor change in the threshold for the release of building permits, the developer will accept the obligation of constructing the parks as they have been designed. ATTACHMENTS: 1. Ordinance No. 05-- Exhibit A - Development Agreement Amendment 2. Planning Commission Staff Report, March 2, 2005 G:IPlanning\2005\PAO5-0027 Wolf Creek TCSD, PA Amendmen"PlanninglCC Staff Report.doc 2 ATTACHMENT NO.1 CITY COUNCIL ORDINANCE NO 05-- G:IPianning\2005IPAO5-0027 Wolf Creek TCSD, DA AmendmentlPianninglCC Staff Report.doc 3 ORDINANCE NO, OS-- AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF TEMECULA APPROVING THE FIRST AMENDMENT TO DEVELOPMENT AGREEMENT FOR THE WOLF CREEK PROJECT (PLANNING APPLICATION PA05-0027) THE CITY COUNCil OF THE CITY OF TEMECULA DOES HEREBY ORDAIN AS FOLLOWS: Section 1. declare that: A. Wolf Creek Deyelopment llC, filed Planning Application No. PA05-0027, Development Agreement Amendment for the property consisting of approximately 557 acres generally located south of loma Linda Road, west of Pechanga Parkway, north of Deer Hollow Way and west of the Redhawk Community, generally known as the Wolf Creek Specific Plan No. 12 ("Project"); The City Council of the City of Temecula does hereby find, determine and B. The applications for the Project were processed and an environmental review was conducted as required by law, including the California Environmental Quality Act. C. The Planning Commission of the City of Temecula held a duly noticed public hearing on March 2, 2005 to consider the applications for the Project and environmental review, at which time the City staff and interested persons had an opportunity to, and did testify either in support or opposition to this matter; D. Following consideration of the entire record of information received at the public hearings and due consideration of the proposed Project, the Planning Commission adopted Resolution No. 2005-- recommending the City Council approve of a Development Agreement Amendment; E. On March 8, 2005 and 2005, the City Council of the City of Temecula held a duly noticed public hearing on the Project at which time all persons interested in the Project had the opportunity and did address the City Council on these matters. F. On , 2005, the City Council of the City of Temecula approved a Development Agreement Amendment for the Project when it approved Ordinance No. 05-- Section 2. The City Council of the City of Temecula hereby approves the First Amendment to the Wolf Creek Development Agreement as described in Exhibit "A" attached hereto and incorporated herein by this reference. Section 3. Severability. If any sentence, clause or phrase of this ordinance is for any reason held to be unconstitutional or otherwise invalid, such decision shall not affect the validity of the remaining provisions of this ordinance. The City Council hereby declares that the provisions of this Ordinance are severable and if for any reason a court of competent jurisdiction shall hold any sentence, paragraph, or section of this Ordinance to be invalid, such decision shall not affect the validity of the remaining parts of this Ordinance. G:\Planning\2005\PAO5-0027 Wolf Creek TCSD, DA Arnendrnent\PlanninglDraft CC Ord.doc I Section 4. Notice of Adoption. The City Clerk shall certify to the adoption of this Ordinance and shall cause the same to be posted as required by law. Section 5. Effective Date. This Ordinance shall be in full force and effect thirty (30) days after its passage. The City Clerk shall certify to the adoption of this Ordinance and cause copies of this Ordinance to be posted in three designated posting places. PASSED, APPROVED, AND ADOPTED by the City Council of the City of Temecula this 8th day of March, 2005. Jeff Comerchero, Mayor ATTEST: Susan W. Jones, CMC City Clerk [SEAL] STATE OF CALIFORNIA COUNTY OF RIVERSIDE CITY OF TEMECULA ) ) ss ) I, Susan W. Jones, CMC, City Clerk of the City of Temecula, do hereby certify that the foregoing Ordinance No. 05-- was duly introduced and placed upon its first reading at a regular meeting of the City Council on the 8th day of March, 2005 and that thereafter, said Ordinance was duly adopted and passed at a regular meeting of the City Council on the - day of -' 2005, by the following vote: mPlanning\2005IPAO5-DO27 Wolf Creek TCSD, DA AmendmentlPlanninglDraft CC Ord.doc 2 AYES: COUNCllMEMBERS: NOES: COUNCllMEMBERS: ABSENT: COUNCllMEMBERS: ABSTAIN: COUNCllMEMBERS: Susan W. Jones, CMC City Clerk G:\Planning\2005\PAO5-OO27 Wolf Creek TCSD, DA Amendment\PlanninglDrnft CC Ord.doc 3 EXHIBIT A WOLF CREEK DEVELOPMENT AGREEMENT AMENDMENT G:lPlanning\200SIPAOS-OO27 WotfCreek TCSD, DA AmendmentlPlanninglDraft CC Ord.doc 4 RECORDING REQUESTED BY AND WHEN RECORDED MAIL TO: City of Temecula 43200 Business Park Drive P.O. Box 9033 Temecula, California 92589-9033 Attn: City Clerk Exempt ITom recording fees pursuant to Gov!. Code Section 27383 (Space above for recorder's use) FIRST AMENDMENT TO DEVELOPMENT AGREEMENT BETWEEN CITY OF TEMECULA AND WOLF CREEK DEVELOPMENT. LLC (WOLF CREEK SPECIFIC PLAN NO. 12) This First Amendment to Development Agreement (the "First Amendment") is made and entered into as of March _,2005, by and between the CITY OF TEMECULA, a California municipal corporation ("City"), and WOLF CREEK DEVELOPMENT, LLC, a California limited liability company ("Owner"), pursuant to the authority of Section 65864 through 65869.5 of the California Government Code and Article XI, Section 2 ofthe California Constitution. Pursuant to said authority and in consideration of the mutual covenants set forth in this First Amendment, the parties hereto agree as follows: 1. Recitals. This First Amendment is made with respect to the following purposes and facts which the parties agree to be true and correct: A. The City and S-P Murdy, LLC entered into that certain Development Agreement (the "Development Agreement"), dated February 13, 2001, and recorded on October 3,2001, as Instrument No. 2001-481217 with respect to the Property. On December 15, 2003, the City, Owner, and S-P Murdy entered into that certain "First Operating Memorandum" to clarify certain terms of the Development 808514.1 March 1, 2005 Agreement. Capitalized tenus that are used herein without definition and that are defined in the Development Agreement are used herein as so defined. B. The real property which is the subject of the Development Agreement and this First Amendment is located in the City of Temecula, County of Riverside, State of Cali fomi a and is generally known as the Wolf Creek Specific Plan No. 12 (the "Property"). The Property is more specifically described on Exhibit A, Legal Description of Property, attached hereto as Exhibit A and incorporated herein as though set forth in full. C. On or about July 2, 2003, Owner purchased a portion ofthe Property (northerly of Wolf Valley Road and exclusive of the commercial portion) (the "Northerly Property") from S-P Murdy, and has entered into an option agreement with S- P Murdy for the purchase of the remainder of the Property (southerly of Wolf Valley Road and exclusive of the commercial portion) (the "Southerly Property"). In connection with the July 2, 2003 purchase and sale and pursuant to that certain Assignment and Assumption of Development Agreement dated as of July 2,2003, S-P Murdy assigned to Owner all of its right, title and interest in and to the Development Agreement to the extent that such right, title and interest in the Development Agreement related to the Northerly Property acquired by Owner, and Sop Murdy delegated to Owner, and Owner assumed, certain obligations arising under the Development Agreement. D. On or about September 23, 2004, Owner purchased the Southerly Property from S-P Murdy. In connection with the September 23, 2004 purchase and sale and pursuant to that certain Assignment and Assumption of Development Agreement dated as of September 23,2004, Sop Murdy assigned to Owner all of its right, title and interest in and to the Development Agreement to the extent that such right, title and interest in the Development Agreement related to the Southerly Property acquired by Owner, and Sop Murdy delegated to Owner, and Owner assumed, certain obligations arising under the Development Agreement. E. Owner has conveyed portions ofthe Northerly Property to the following merchant builders: William Lyons Homes and D.R. Horton (the "Merchant Builders"). Owner did not assign to the Merchant Builders, and the Merchant Builders did not assume, any of Owner's obligations under the Development Agreement to construct the On-site and Off-site hnprovements. F, The Development Agreement incorporates by reference certain development approvals and grants to Owner a vested right to construct in accordance with those development approvals subject to the tenus of the Development Agreement. The Development Agreement also recognizes the necessity for future development approvals which would become part of the rights and obligations of the Development Agreement when approved. G. On January 23, 2001, the City Council of the City of Temecula approved Tentative Tract Map No. 29305 ("Original Map") and other land use entitlements with certain conditions of approval which conditions must be satisfied prior 808514.1 March 1, 2005 2 to the recordation of a final map for the Property ("Original Map Conditions of Approval"). On October 11, 2001, the City Council of the City of Temecula approved the Phasing Map for Tentative Tract Map No. 29305 ("Phasing Map") with certain conditions of approval that must be satisfied prior to the recordation of a final map for the Property (the "Phasing Map Conditions of Approval"). H, As Owner has implemented the Wolf Creek Specific Plan Proj ect and constructed the On-site and Off-site Improvements, the City and Owner have recognized the need to adjust the sequence of construction for some of the park improvements and to provide for the Owner's design and construction of additional park facilities for the City, I. Concurrently herewith, the City and Owner have entered into that certain Agreement to Defer Completion of Conditions of Approval Until After Recordation of Final Map for Tract No. 29305-F (Wolf Creek Specific Plan No. 12), dated as of February 22,2005. J. Owner and the City now desire to amend the Development Agreement as set forth below. 2. Modification of Section 4.2.5(iv) of Development Al!reement Concerninl! Park Fee Component (Neil!hborhood and Linear Parks). Section 4.2.5(iv) of the Development Agreement is hereby deleted in its entirety and replaced as follows: "(iv) Park Fee Component (Neighborhood and Linear Parks). Provided OWNER has improved, as required by the Development Plan, and has offered and the CITY has accepted a grant deed to the six (6) acre Neighborhood Park and the six and seven tenths (6.7) acre Linear Park, as described in the Development Plan, the CITY shall credit to OWNER the total sum of Seven Hundred Fifty Thousand Dollars ($750,000,00) against the total Park Fee Component of Three Million Six Hundred Fourteen Thousand One Hundred Twenty-seven Dollars ($3,614,127.00). The credit shall be allocated as follows: "Six Hundred Thousand Dollars for the Neighborhood Park; and "One Hundred Fifty Thousand Dollars for the Linear Park. "OWNER agrees that any design and construction costs in excess of the respective DIF credits for the improvement of the Neighborhood and Linear Parks will be the sole responsibility of the OWNER." 3. Amendment of Section 4.4.3(iii) and (iv) Relatinl! to the Time for 808514.1 March 1,2005 3 Constructinl! Park Improvements. Subsections (iii) and (iv) of Section 4.4.3 ofthe Development Agreement are hereby deleted in their entirety and replaced as follows: "(iii) Owner agrees to convey fee title to the CITY after the improvement, and the lapse of the ninety (90) day maintenance period, 6 acres in Planning Area 11 of the Specific Plan for the Neighborhood Park. The six-acre Neighborhood Park shall be improved to the reasonable satisfaction ofthe Director of Community Services, the ninety (90) day maintenance period shall have lapsed and the conveyance shall have occurred on or before the issuance of the 700th building pennit within the Project. "(iv) Owner agrees to convey fee title to the CITY and improve, per the conditions in the Development Plan, 6.7 acres for Linear Park and the Activity Nodes. The first phase north of Wolf Valley Road shall be completed and the ninety (90) day maintenance period shall have lapsed prior to the issuance of the 600th building pennit within the Project. The second phase, comprised of the area south of Wolf Valley Road, shall be improved and the ninety (90) day maintenance period shall have lapsed prior to the issuance of the 1400th building pennit in the Project." 4. All conditions of Approval in the Development Plan are modified to comply with these modifications. 5. Except as specifically modified in this First Amendment, all other tenns and conditions of the Development Agreement shall remain unmodified and in full force and effect. [Remainder of Page Intentionally Left Blank] 8085\4.\ March \, 2005 4 IN WITNESS WHEREOF, the parties hereto have executed this Covenant as of the day and year first above written. CITY OF TEMECULA, a municipal corporation JeffComerchero Mayor Attest: Susan W. Jones, CMC City Clerk Approved As to Form: Peter M. Thorson City Attorney OWNER WOLF CREEK DEVELOPMENT, LLC, a California limited liability company By: Name: Title: By: Name: Title: [Two signatures of corporate officers required for execution by corporation.] 808514.1 March 1, 2005 5 MERCHANT BUILDERS 808514.1 March 1, 2005 6 808514.1 March 1, 2005 EXHIBIT A LEGAL DESCRIPTION OF PROPERTY 7 ATTACHMENT NO.2 PLANNING COMMISSION STAFF REPORT (MARCH 2, 2005) G:\Planning\2005\PAO5-0027 Wolf Creek TCSD, PA Amendment\Plannlng\CC Staff Report.doc 4 CITY OF TEMECULA PLANNING DEPARTMENT MEMORANDUM TO: Planning Commission FROM: Cheryl Kitzerow, Associate Planner Cathy McCarthy, Development Services Administrator DATE: March 2, 2005 SUBJECT: Planning Application No. PA05-0027, TCSD related Wolf Creek Development Agreement Amendment. PROJECT DESCRIPTION A proposed Development Agreement Amendment to Sections 4.2.5 (iv), 4.4,3(iii), 4.4.3 (Iv), and 4.5.4 regarding financing responsibilities, improvements and building permit timing thresholds for the linear park, neighborhood park, Kent Hintergardt Park and the Civic Use Parcel at Wolf Creek (Tract 29305). BACKGROUND On February 13, 2001, the City Council approved the Wolf Creek Development Agreement. On February 3, 2005, Wolf Creek Development llC submitted a request to amend the Wolf Creek Development Agreement as follows (deleted text shown as strikethrough; revised text shown as bold): Section 4.2.5 (iv): Park Fee Component (Neiahborhood and Linear Parks). Provided OWNER has improved, as required by the Development Plan, and has offered and the CITY has accepted a grant deed to the six (6) acre Neighborhood Park and the six and seven tenths acre (6.7) Linear Park, as described in the Development Plan, the CITY shall credit to OWNER the total sum of Seven Hundred Fifty Thousand Dollars ($750,000.00) against the total Park fee component of Three Million Six Hundred Fourteen Thousand One Hundred Twenty-seyen Dollars ($3,614,127.00), The credit shall be allocated as follows: Six Hundred Thousand Dollars for the Neighborhood Park One Hundred Fifty Thousand Dollars for the Linear Park The City a¡¡roos that O'NÞŒR shall not Be obligatod to oxponè monies in OXGOSS of tho fospootivo croc:Jits tG iR'1pro'/G tho NGigl:iborhooè and UnGar Parks. The OWNER agrees that any design and construction costs in excess of the respective DIF credits for the improvement of the neighborhood and linear parks will be the sole responsibility of the OWNER. Section 4.4.3.(iii}: Owner agrees to convey fee title to the CITY after the improvement, and the lapse of the ninety (90) day maintenance period, 6 acres in Planning Area 11 of the Specific Plan for the Neighborhood Park. The six-acre Neighborhood Park shall be improved to the reasonable satisfaction of the Director of Community Services, the ninety (90) day maintenance period shall have lapsed and the conveyance shall have occurred on or before the issuance of the êOO'" 700th building permit within the Project. G:\Planning\2005\PAO5-0027 Wolf Creek TCSD. DA Ameodmen~Planniog\PC Staff Report.doc I Section 4.4.3.0v): Owner agrees to convey fee title to the CITY and improve, per the conditions in the Development Plan, 6.7 acres for Linear Park and the Activity Nodes. The first phase north of Wolf Valley Road shall be completed and the ninety (90) day maintenance period shall have lapsed prior to the issuance of the 400"' 600th building permit within the Project. The second phase, comprised of the area south of Wolf Valley Road shall be improved and the ninety (90) day maintenance period shall have lapsed prior to the issuance of the 1400th building permit in the Project. Section 4.5,4: Improvement of Civic Use Parcel and Kent Hinteraardt Park. (i) OWNER shall mass grade and balance the Civic Use Parcel dedicated to the City for civic uses pursuant to Sections 4.4.2 and 4.4.2.B of the Agreement. OWNER shall design and construct a parking lot on the City-owned one and one- half (1.5) acre parcel adjacent to Kent Hintergardt Park. The parking lot shall support the existing park and the proposed Boys and Girls Club facility. Parking lot plans shall be submitted to the Director of Community Services on or before May 15, 2005 and shall be approved by the Director of Community Services, The parking lot plans shall provide for the parking of vehicles on the parcel and shall include necessary hardscape, security lighting and perimeter landscaping, OWNER shall complete construction on the parking lot in accordance with approved plans on or before September 1, 2005. (Ii) ANALYSIS This amendment to the Development Agreement guarantees the proposed improvements to the Linear Park and Neighborhood Park in the Wolf Creek Development will be made by the developer with no additional cost to the City. The estimated construction cost for the Linear Park and the Neighborhood Park is $2,606,000. The park component of the DIF credit established in the current Development Agreement and the developer's obligation for these two parks is $750,000. In exchange for a minor change in the threshold for the release of building permits, the developer will not only accept the obligation of constructing the parks as they have been designed, but they will also make the parking lot improvements on the parcel adjacent to Kent Hintergardt Park. This parcel was already deeded to the City as part of the Wolf Creek Specific Plan. RECOMMENDATION Staff recommends that the Planning Commission recommend approval of the Development Agreement Amendment. ATTACHMENTS 1. PC Resolution 2005-- - Blue Page 3 Exhibit A - Draft Wolf Creek Development Agreement Amendment 2. Draft CC Ordinance 05-- - Blue Page 4 Exhibit A - Draft Wolf Creek Development Agreement Amendment 3. Wolf Creek Specific Plan Area Reference Map - Blue Page 5 4. Applicant's Request letter - Blue Page 6 G:\PJanning\2005\PAO5-O027 Wolf Creek TCSD. DA Amendment\PtanningIPC Staff Report.doc 2 ATTACHMENT NO.1 PC RESOLUTION 2005-- G:\Planning\2005\PAO5-0027 Wolf Creek TCSD, DA AmendmentIPlanningIPC Staff Report.doc 3 PC RESOLUTION NO. 2005-- A RESOLUTION OF THE PLANNING COMMISSION OF THE CITY OF TEMECULA RECOMMENDING THAT THE CITY COUNCIL APPROVE AN ORDINANCE ENTITLED "AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF TEMECULA AMENDING SECTIONS 4.2.5.(1V), 4.4.3.(111), AND 4.4.3.(1V) AND ADDING SECTION 4.5.4 TO THE WOLF CREEK DEVELOPMENT AGREEMENT PERTAINING TO FINANCING RESPONSIBILITIES AND IMPROVEMENT TIMEFRAMES FOR THE LINEAR PARK, NEIGHBORHOOD PARK, KENT HINTERGARDT PARK, AND CIVIC USE PARCEL OF TRACT 29305," LOCATED IN THE WOLF CREEK SPECIFIC PLAN AREA, SOUTH OF LOMA LINDA, WEST OF PECHANGA PARKWAY, AND NORTH OF DEER HOLLOW WAY (PLANNING APPLICATION PA05-0027)" WHEREAS, the City Council of the City of Temecula adopted the Wolf Creek Specific Plan on February 13, 2001; WHEREAS, the City and Sop Murdy, llC entered into a Development Agreement, dated February 13, 2001, and recorded on October 3, 2001 with respect to the Property. On December 15, 2003, the City, Developer, and S-P Murdy entered into that certain "First Operating Memorandum" to clarify certain terms of the Development Agreement. WHEREAS, Wolf Creek Development llC, filed Planning Application No. PA05-0027, Development Agreement Amendment for the property consisting of approximately 557 acres generally located south of loma Linda Road, west of Pechanga Parkway, north of Deer Hollow Way and west of the Redhawk Community, generally known as the Wolf Creek Specific Plan No. 12 ("Project"); WHEREAS, the Planning Commission held a duly noticed public hearing on March 2, 2005, and recommended that the City Council approve the attached amendments to the Wolf Creek Development Agreement; WHEREAS, this Resolution complies with all the applicable requirements of State law and local law, including local ordinances and the California Enyironmental Quality Act and; WHEREAS, the Planning Commission, at a regular meeting, considered the Application on March 2, 2005 to consider the application for the Project and environmental review, at a duly noticed public hearing as prescribed by law, at which time the City staff and interested persons had an opportunity to, and did, testify either in support or opposition to this matter; WHEREAS, at the conclusion of the Commission hearing and after due consideration of the testimony, the Commission recommended the City Council approve the Application subject to and based upon the findings set forth hereunder; WHEREAS, notice of the proposed Ordinance was posted at City Hall, Temecula Library, local newspaper, and the project site; G,IPlanning\2005IPAO5-O027 Wolf Creek TCSD, DA AmendmentIPlanninglDraft PC Reso and CC Ord.doc t WHEREAS, The Planning Commission adopted Resolution No, recommending the City Council approve a Development Agreement Amendment; WHEREAS, at the conclusion of the Planning Commission hearing and after due consideration of the testimony, the Planning Commission recommended the City Council approye the Application, and file a Notice of Determination; 2005-- WHEREAS, all legal preconditions to the adoption of this Resolution have occurred. NOW, THEREFORE, THE PLANNING COMMISSION OF THE CITY OF TEMECULA DOES HEREBY RESOLVE, DETERMINE AND ORDER AS FOLLOWS: Section 1. Findinas, The Planning Commission, in approving Planning Application No. PA05-0027 hereby finds that the development agreement amendment, is consistent with the goals and policies of the approved Wolf Creek Specific Plan and Development Agreement, and the proposed development agreement amendment would further the City's long-term economic development goals. Section 2. Environmental Compliance. Recommend filing a Notice of Determination (Determination of Consistency) for which an Environmental Impact Report was previously adopted (Sec. 15162 - Subsequent EIRs and Negative Declarations), Section 3. Recommendation. The Planning Commission of the City of Temecula hereby recommends that the City Council adopt Ordinance 05-- amending the Wolf Creek Development Agreement per Exhibit "A" attached hereto, Section 4. PASSED, APPROVED AND ADOPTED by the City of Temecula Planning Commission this 2nd day of March 2005, Dave Mathewson, Chairman ATTEST: Debbie Ubnoske, Secretary [SEAL] G,IPlanning\200SIPAOS-OO27 Wolf Creek TCSD, DA AmendmentIPtanningIDraft PC Reso and CC Ord.doc 2 STATE OF CALIFORNIA COUNTY OF RIVERSIDE CITY OF TEMECUlA ) ) ss ) I, Debbie Ubnoske, Secretary of the Temecula Planning Commission, do hereby certify that the PC Resolution No. 2005-- was duly and regularly adopted by the Planning Commission of the City of Temecula at a regular meeting thereof held on the 2nd day of March 2005, by the following vote of the Commission: AYES: NOES: PLANNING COMMISSIONERS: PLANNING COMMISSIONERS: ABSENT: PLANNING COMMISSIONERS: ABSTAIN: PLANNING COMMISSIONERS: Debbie Ubnoske, Secretary mPlanning\2005\PAO5-0027 Wotf Creek TCSD, DA AmendmentIPlanningIDraft PC Reso and CC Ord,doc 3 EXHIBIT A DRAFT WOLF CREEK DEVELOPMENT AGREEMENT AMENDMENT G:lPlanning\200SIPAOS-QO27 Wolf Creek TCSD, DA AmendmentIPlanninglDraft PC Reso and CC Ord.doc 4 RECORDING REQUESTED BY AND WHEN RECORDED MAIL TO: City of Temecula 43200 Business Park Drive P,O. Box 9033 Temecula, California 92589-9033 Attn: City Clerk Exempt from recording fees pursuant to Gov!. Code Section 27383 (Space above for recorder's use) FIRST AMENDMENT TO DEVELOPMENT AGREEMENT BETWEEN CITY OF TEMECULA AND STANDARD PACIFIC. LLC (WOLF CREEK SPECIFIC PLAN) This First Amendment to Development Agreement is made and entered into as of March -' 2005, by and between the CITY OF TEMECULA, a California municipal corporation ("City"), STANDARD PACIFIC, INC., a California corporation ( "OWNER") , [merchant buildersj pursuant to the authority of Section 65864 through 65869.5 of the California Government Code and Article XI, Section 2 ofthe California Constitution. Pursuant to said authority and in consideration of the mutual covenants set forth in this First Amendment, the parties hereto agree as follows: I. Recitals. This First Amendment is made with respect to the following purposes and facts which the parties agree to be true and correct: A. The City and S-P Murdy, LLC entered into that certain Development Agreement (the" Development Agreement"), dated February 13,2001, and recorded on October 3, 2001, as Instrument No. 2001-481217 with respect to the Property. On December 15, 2003, the City, Developer, and Sop Murdy entered into that certain "First Operating Memorandum" to clarify certain terms of the Development Agreement. 808514. I February 9, 2005 B. The real property which is the subject of the Development Agreement and this First Amendment to the Development Agreement is located in the City of Temecula, County of Riverside, State of California and is generally known as the Wolf Creek Specific Plan No. 12 ("Property"). The Property is more specifically described on Exhibit A, Legal Description of Property, attached hereto as Exhibit A and incorporated herein as though set forth in full. C. On or about July 2, 2003, Owner purchased a portion of the Property (northerly of Wolf Valley Road and exclusive of the commercial portion) from S-P Murdy, and has entered into an option agreement with S-P Murdy for the purchase of the remainder of the Property (southerly of Wolf Valley Road and exclusive of the commercial portion). In connection with the July 2, 2003 purchase and sale and pursuant to that certain Assignment and Assumption of Development Agreement dated as of July -' 2003, S-P Murdy assigned to Developer all of its right, title and interest in and to the Development Agreement to the extent that such right, title and interest in the Development Agreement related to the Property acquired by Owner, and S-P Murdy delegated to Owner, and Owner assumed, certain obligations arising under the Development Agreement. D. On or about ,Owner purchased the remainder of the Property (southerly of Wolf Valley Road) from S-P Murdy, In connection with the purchase and sale and pursuant to that certain Assignment and Assumption of Development Agreement dated as of , Sop Murdy assigned to Developer all of its right, title and interest in and to the Development Agreement to the extent that such right, title and interest in the Development Agreement related to the Property acquired by Owner, and S-P Murdy delegated to Owner, and Owner assumed, certain obligations arising under the Development Agreement. E. Owner has conveyed portions of the Property to the following merchant builders: [merchant builders) ("Merchant Builders"). Owner conveyed the real property pursuant to the Development Agreement, but retained the obligations under the Development Agreement to construct the on-site and off-site public improvements. F. The Development Agreement incorporates by reference certain development approvals and grants the Owner a vested right to construct in accordance with those development approvals subject to the terms of the Development Agreement. The Development Agreement also recognizes the necessity for future development approvals which would become part of the rights and obligations of the Development Agreement when approved. G. On January 23, 2001, the City Council of the City of Temecula approved Tentative Tract Map No. 29305 ("Original Map") and other land use entitlements with certain conditions of approval which conditions must be satisfied prior to the recordation of a final map for the Property ("Original Map Conditions of Approval"). On October 11,2001, the City Council of the City of Temecula approved the Phasing Map for Tentative Tract Map No. 29305 ("Phasing Map") with certain conditions of approval that must be satisfied prior to the recordation of a final map for the 808514.1 February 9, 2005 2 Property (the "Phasing Map Conditions of Approval"). H. As the Owner implements the Wolf Creek Specific Plan Project and constructs the on-site and off-site public improvements, the City and the Owner recognize the need to adjust the sequence of construction for some of the park improvements and to provide for the Owner's design and construction of additional park facilities for the City. 2. Modification of Section 4.2.5(iv) of Development Ae:reement Concernine: Park Fee Component lNeie:hborhood and Linear Parks). Section 4,2.5(iv) of the Development Agreement is hereby amended to read as follows: "(iv) Park Fee Component (Neighborhood and Linear Parks). Provided OWNER has improved, as required by the Development Plan, and has offered and the City has accepted a grant deed to the six (6) acre Neighborhood Park and the six and seven tenths (6.7) acre Linear Park, as described in the Development Plan, the CITY shall credit to OWNER the total sum of Seven Hundred Fifty Thousand Dollars ($750,000.00) against the total Park Fee Component of Three Million Six Hundred Fourteen Thousand One Hundred Twenty-seven Dollars ($3,614,127.00), The credit shall be allocated as follows: "Six Hundred Thousand Dollars for the Neighborhood Park; and "One Hundred Fifty Thousand Dollars for the Linear Park. "OWNER agrees that any design and construction costs in excess of the respective DIF credits for the improvement of the Neighborhood and Linear Parks will be the sole responsibility of the OWNER." 3. Amendment of Section 4.4.3(iii) and (iv) Relatine: to the Time for Constructine: Park Improvements. Subsections (iii) and (iv) of Section 4.4.3 of the Development Agreement are hereby amended to read as follows: "(iii) Owner agrees to convey fee title to the CITY after the improvement, and the lapse of the ninety (90) day maintenance period, 6 acres in Planning Area II of the Specific Plan for the Neighborhood Park. The six-acre Neighborhood Park shall be improved to the reasonable satisfaction of the Director of Community Services, the ninety (90) day maintenance period shall have lapsed and the conveyance shall have occurred on or before the issuance of the 700th building permit within the Project. "(iv) Owner agrees to convey fee title to the CITY and 808514.1 February9,2005 3 improve, per the conditions in the Development Plan, 6.7 acres for Linear Park and the Activity Nodes. The first phase north of Wolf Valley Road shall be completed and the ninety (90) day maintenance period shall have lapsed prior to the issuance of the 600th building permit within the Project. The second phase, comprised of the area south of Wolf Valley Road shall be improved and the ninety (90) day maintenance period shall have lapsed prior to the issuance of the 1400th building permit in the Project." 4. Improvement of Civic Use Parcel and Kent Hinterl!:ard Park. Section 4.5,9 is hereby added to the Development Agreement to read as follows: "4.5.9. Improvement of Civic Use Parcel and Kent Hinterl!:ard Park. "(i) OWNER shall mass grade [need to define] and balance [need to define] the Civic Use Parcel dedicated to the City for civic uses pursuant to Sections 4.4.2 and 4.4.2.B of this Agreement. "(ii) OWNER shall design and construct a parking lot on the City-owned one and one-half (1.5) acre parcel adjacent to Kent Hintergard Park. The parking lot shall support the existing park and the proposed Boys and Girls Club facility. Parking lot plans shall be submitted to the Director of Community Services on or before , 2005 and shall be approved by the Director of Community Services. The parking lot plans shall provide for the parking of vehicles on the parcel and shall include necessary hardscape, security lighting and perimeter landscaping. OWNER shall complete construction of the parking lot in accordance with approved plans on or before ,2005." 5. All Conditions of Approval in the Development Plan are modified to comply with these modifications. 6. Except as specifically set forth herein, all other terms and conditions of the Development Agreement shall remain in full force and effect. 7. This First Amendment contains the entire understanding between the parties relating to the subject matter hereof, all prior or contemporaneous agreements, understandings, representations and statements, oral or written, concerning the subject matter hereof, except for the First Operating Memorandum, the First Deferral Agreement, and the Second Deferral Agreement are merged into this Agreement and shall be of no further force or effect. 808514.1 February 9, 2005 4 IN WITNESS WHEREOF, the parties hereto have executed this Covenant as of the day and year first above written. CITY OF TEMECULA, a municipal corporation Jeff Comerchero Mayor Attest: Susan W. Jones, CMC City Clerk Approved As to Form: Peter M. Thorson City Attorney 808514.1 February 9, 2005 6 STANDARD PACIFIC, INC., a California corporation. Name: Title: Name: Title: [Two signatures of corporate officers required for execution by corporation,] MERCHANT BUILDERS , 808514.1 February9,2005 7 EXHIBIT A LEGAL DESCRIPTION OF PROPERTY 808514.1 February 9, 2005 8 ATTACHMENT NO.2 DRAFT CITY COUNCIL ORDINANCE 05-- G:\Ptanning\200SIPAOS.OO27 Wolf Creek TCSD, DA AmendmentIPtanningIPC Stiff Repnrt.doc 4 ORDINANCE NO. OS-- AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF TEMECULA AMENDING SECTIONS 4.2.5.(1V), 4,4.3.(111), AND 4.4.3.(1V) AND ADDING SECTION 4.5.4 TO THE WOLF CREEK DEVELOPMENT AGREEMENT PERTAINING TO FINANCING RESPONSIBILITIES AND IMPROVEMENT TIMEFRAMES FOR THE LINEAR PARK, NEIGHBORHOOD PARK, KENT HINTERGARDT PARK, AND CIVIC USE PARCEL OF TRACT 29305," LOCATED IN THE WOLF CREEK SPECIFIC PLAN AREA, SOUTH OF LOMA LINDA, WEST OF PECHANGA PARKWAY, AND NORTH OF DEER HOLLOW WAY (PLANNING APPLICATION PA05-0027)" THE CITY COUNCIL OF THE CITY OF TEMECULA DOES HEREBY ORDAIN AS FOLLOWS: Section 1. declare that: A. Wolf Creek Development llC, filed Planning Application No. PA05-0027, Development Agreement Amendment for the property consisting of approximately 557 acres generally located south of loma Linda Road, west of Pechanga Parkway, north of Deer Hollow Way and west of the Redhawk Community, generally known as the Wolf Creek Specific Plan No. 12 ("Project"); The City Council of the City of Temecula does hereby find, determine and B. The applications for the Project were processed and an environmental review was conducted as required by law, including the California Environmental Quality Act. C. The Planning Commission of the City of Temecula held a duly noticed public hearing on March 2, 2005 to consider the applications for the Project and environmental review, at which time the City staff and interested persons had an opportunity to, and did testify either in support or opposition to this matter; D. Following consideration of the entire record of information received at the public hearings and due consideration of the proposed Project, the Planning Commission adopted Resolution No. 2005-- recommending the City Council approve of a Development Agreement Amendment; E. On March 8, 2005 and 2005, the City Council of the City of Temecula held a duly noticed public hearing on the Project at which time all persons interested in the Project had the opportunity and did address the City Council on these matters. F. On , 2005, the City Council of the City of Temecula approved a Development Agreement Amendment for the Project when it approved Ordinance No. 05-- Section 2. The City Council of the City of Temecula hereby amends portions of Wolf Creek Development Agreement as described in Exhibit "A" attached hereto. Section 3. Seyerability. If any sentence, clause or phrase of this ordinance is for any reason held to be unconstitutional or otherwise invalid, such decision shall not affect the validity G:\Planning\2005\PAO5-0027 Wolf Creek TCSD, DA Amendment\PlanninglDmft PC Reso and CC Ord.doc 5 of the remaining provisions of this ordinance. The City Council hereby declares that the provisions of this Ordinance are seyerable and if for any reason a court of competent jurisdiction shall hold any sentence, paragraph, or section of this Ordinance to be inyalid, such decision shall not affect the validity of the remaining parts of this Ordinance, Section 4. Notice of Adoption. The City Clerk shall certify to the adoption of this Ordinance and shall cause the same to be posted as required by law. Section 5. Effective Date. This Ordinance shall be in full force and effect thirty (30) days after its passage, The City Clerk shall certify to the adoption of this Ordinance and cause copies of this Ordinance to be posted in three designated posting places. Section 6. This Ordinance shall be in full force and effect thirty (30) days after its passage; and within fifteen (15) days after its passage, together with the names of the City Council members voting thereon, it shall be published in a newspaper published and circulated in said City. PASSED, APPROVED, AND ADOPTED by the City Council of the City of Temecula this 8th day of March, 2005. Jeff Comerchero, Mayor ATTEST: Susan W. Jones, CMC City Clerk [SEAL] G:IPlanning\2005IPAO5-0027 Wolf Creek TCSD, DA AmendmentIPlanning\Draft PC Reso and CC Ord.doc 6 STATE OF CALIFORNIA COUNTY OF RIVERSIDE CITY OF TEMECULA ) ) ss ) I, Susan W, Jones, CMC, City Clerk of the City of Temecula, do hereby certify that the foregoing Ordinance No. 05-- was duly introduced and placed upon its first reading at a regular meeting of the City Council on the 8th day of March, 2005 and that thereafter, said Ordinance was duly adopted and passed at a regular meeting of the City Council on the - day of -, 2005, by the following vote: AYES: COUNCllMEMBERS: NOES: COUNCllMEMBERS: ABSENT: COUNCllMEMBERS: ABSTAIN: COUNCllMEMBERS: Susan W, Jones, CMC City Clerk mPlanning\2005\PAO5-0027 Wotf Creek TCSD. PA AmendmentIPlanningIDraft PC Reso and CC Ord.doc 7 EXHIBIT A DRAFT WOLF CREEK DEVELOPMENT AGREEMENT AMENDMENT (NOT INCLUDED IN PC PACKET - SEE EXHIBIT A OF PC RESOLUTION) G:\Planning\2005\PAO5-0027 Wolf Creek TCSD, DA Amendment\PlanninglDraft PC Reso and CC Ord.doc 8 ATTACHMENT NO.3 WOLF CREEK SPECIFIC PLAN AREA MAP G:\Planniog\2005\PAO5-0027 Wolf Creek TCSD, DA AmendmentIPlanningIPC Staff Report.doc 5 11 ß\,¡;t; '" "'- "'"- ¡; "B~o "-<" "-1 ¡¡ u. :~ ATTACHMENT NO.4 APPLICANT'S REQUEST LETTER GoIPlanning120051PAO5-0027 Wolf C"ek TCSD. DA AmendmentIPlanninglPC Staff Repnrt.doc 6 ~ STANDARD PACIFIC HOMES February 2, 2005 Cheryl Kitzerow City of Temecula 43200 Business Park Drive P.O. Box 9033 Temecula, CA 92589 RE: Wolf Creek Specific Plan Development Agreement Modification Dear Cheryl: As a follow up to my discussions with Cathy McCarthy, Wolf Creek Development LLC is pleased to submit this Development Agreement Modification for the Wolf Creek Specific Plan. The Wolf Creek Development Agreement was approved by the City on February 13, 2001. Ai; a part of this agreement the City and the Property Owner agreed that the Owner would not required to expend monies in excess of the respective DIFF credits for the improvement ofthe neighborhood and linear parks. As you know, I have been working with Cathy McCarthy on an agreement to defer certain landscape building pennit thresholds for the Wolf Creek project. In consideration of the deferral of these certain improvements, Wolf Creek has agreed to modify the language of the Development Agreement with respect to the park improvements. Please amend the following sections: Sec. 4.2,5 (iv) will now read; The owner agrees that any design and construction costs in excess of the respective DIFF credits for the improvement of the neighborhood and linear parks will be the sole responsibility ofthe Owner. . Sec. 4.4.3 (iii) will now read; Owner agrees to convey fee title to the City after the improvement, and the lapse of the ninety (90) day maintenance period, 6 acres in Planning Area 11 of the Specific Plan for the Park. The six acre Neighborhood Park shall be improved to the reasonable satisfaction of the Director of Community Services, the ninety (90) day maintenance period shall have lapsed and the conveyance shall have occurred on or before the issuance of the 700tb Building permit within the project. Sec 4.4.3 (iv) will now read; Owner agrees to convey fee title to the City and improve, per the conditions in the Development Plan, 6.7 acres for the Linear Park and the Activity Nodes. The first phase north of Wolf Valley Road shall be completed and the ninety (90) day maintenance period shall have lapsed prior to the issuance of the 600tb building permit within the project. The second phase, comprised of the area south of Wolf Inland Empire Div~ion 255 East Rincon Street, Suite 200. Corona, CA 92879-1330 TEL (951) 372-8500. FAX (951) 372-8510 Valley Road shall be improved and the nine~ (90) day maintenance period shall have lapsed prior to the issuance of the 1400' building permit in the project. Cheryl, thank you for processing our Development Agreement modification. Should you have any questions or comments, please feel free to contact me. Cordially, Wolf Creek Development LLC By, it's Managing Member Standard Pa . c Corp" a Delaware Corporation 255 East Rincon Street. Suite 200' Corona, CA 92879-1330 TEL (909) 372-8500. FAX (909) 372-8510 ITEM 17 APPROVAL CITY ATTORNEY~ DIRECTOR OF FINAN CITY MANAGER CITY OF TEMECULA AGENDA REPORT TO: FROM: DATE: City Manager/City Council ();/ Jim O'Grady, Assistant City Manager UV March 8, 2005 SUBJECT: Consideration of Additional Sponsorship Funding For The 2005 Temecula Valley International Film & Music Festival PREPARED BY: Gloria Wolnick, Marketing Coordinator RECOMMENDATION: That the City Council consider additional sponsorship funding for the 2005 Temecula Valley Intemational Film & Music Festival. Should the City Council approve this request, the Council would need to appropriate the funds from the unreseryed General Fund. BACKGROUND: At the February 22, 2005, City Council meeting, Council approved the Temecula Valley International Film & Music Festival (TVIFMF) sponsorship funding agreement in the amount of $30,000. This is the amount that was provided in the FY 2004/05 Economic Development Budget. While considering this item, the Council requested that this item come back to the City Council for consideration of additional funding. Attached is an outline that was provided by the TVIFMF of how additional funds will be used for the Festival to improve the event and to stay competitive. (Refer to attachment A) The projected sponsor dollars goal for 2005 is $150,000. An oral report by The Temecula Valley International Film & Music Festival will be provided at the March 8, 2005, Council meeting. FISCAL IMPACT: Funds were not budgeted in the City's FY 2004/05 Operating Budget (Economic Deyelopment line item, account #001-111-999-5266) for additional funding. Should the City Council decide to approve this funding request, an additional appropriation would be required from the Unreseryed General Fund balance in the like amount. ATTACHMENT(S): Attachment A - Sponsorship Request Attachment B - Original Sponsorship Materials ,\Sa___T""""",IaAm&Muoic_,_F"""!ng.doc Attachment A Temecula Valley International Film & Music Festival Sponsorship Request \\Soo3'd'y mooeg.nWo'o'okglAgood"ep","\20OS Teme""'e Film & M",'o F."'", Additi,,"e' F"diogd'" Temecula Valley International Film & Music Festival Growing from 600 to more than 10,000 attendees within the 5.day eyent, with international film and music submissions from North America, South American, Europe, Asia, the Pacific Rim and other regions of the world and participation by significant and celebrated artists of the entertainment industry, the Temecula Valley International Film & Music festival has come a long way in ten years, But what makes the festiyal different aside from its international appeal, growing attendance and unique fusion of tributes and showcases of emerging styles of cinema and music, is its heart, substance and soul, The Temecula Valley International Film & Music Festiyal is at a stage right now where, in order for it to meet the demands of its growing stature and reputation as a film and music industry eyent to be reckoned with, it has to step up to the plate and improye the level and caliber of all of its components. Film and Music Industry people are taking this eyent and this city seriously. The Festiyal's smorgasbord of film and music fare, the star power it brings and its inherent association with glamour and celebrities, not to mention its upscale cultural, educational and entertainment eyent image makes it a great brand equity builder and a premier signature event for Temecula, This festiyal has become not just as a major eyent for the City of Temecula, It has become an undeniable effectiye, powerful marketing and public relations vehicle, For an event with very limited resources. to haye managed and produced the kind of eyent we haye n the caliber and quality that we haye, and to have attracted the attention and participation of the likes of legendary icons as Ray Charles, Robert Wise (of Sound of Music and West Side Story fame) to USC's Dean Elizabeth Daley, Gil Cates (producer of the Oscars) and partnerships with respected entities as American Film Institute, Rome and Toronto, is a feat we are yery proud to haye accomplished, At a time when the City is aggressiyely working towards establishing Temecula as a desirable destination resort, The Temecula Valley International Film & Music FestiyaJ is in the right position to help propel Temecula to achieve that goal. Defining itself as a unique community arts experience, opening the doors of information and education to the independent film and music artists of the world, the festiyal is without a doubt, an effectiye marketing yehicle that driyes tourism to the City, It is a backyard treasure for those who live here, Attached is a list of what and why we are asking for increased City sponsorship, On behalf of the Temecula Valley International Film and Music Festiyal, I thank the City of Temecula for nurturing and supporting this Festival. Jo Moulton Festiyal Director What we are requesting: Increased Sponsorship by $30,000 If granted, the Festiyal will put to use these funds and other funds the Festiyal anticipates to raise in 2005 towards components that the Festiyal needs to improye to stay competitiye. The following feature points include areas of concentration for the 2005 Temecula Valley International Film & Music Festival: Digital Projection Equipment Rental and Qualified Technicians, $6,000 . Due to technological adyancements, a good portion of film entries are screened on Beta SP or digital format. The Moyie Experience is equipped to project only 35mm films. If we are to attract higher caliber productions, we need to prove to these production companies that we haye the equipment that will best project their work and the professional personnel to man these equipments. The past three years, the festiyal has rented acceptable but not necessarily the preferred yideo projection equipment. We need professional manpower with the equipment rental package. Our yolunteers, well meaning and hardworking as they are, do not haye the expertise to fix technical problems as they occur. Awards Gala Show / Music Fest Technical & Production Needs, $8,000 . The Festiyal has managed to keep the Awards Gala show production simple the past years. But with the addition of higher caliber star/celebrity participation, the Awards Gala show has to keep up with the higher caliber production presentation that the participants and attendees are used to. We are dealing with film and music industry professionals who expect top notch audio, yideo, lighting and staging. In order to meet these expectations, we need to haye better technical equipment and better production presentation. Monty Seward of Omni-Tech TV and Media Services has come on board to produce the 2005 Awards Gala. Celebrity Perks / Amenities Requirements, $6,000,00 . Every year for the past four years the Festival has succeeded in bringing to Temecula more star/celebrity power for the Awards Gala. With this success come equivalent star/celebrity requirements that the Festival has had to accommodate. Private individuals have had to pay for first class/business class air fare of the likes of Isaac Hayes, etc. In addition, the caliber of the stars that we have attracted especially the last four years require the presence of pubiicists, personal assistants and agents. Our limousine service expenses have more than doubled. Air fare is a new expense item that we now have to deal with as a result of our Feslival's increased stature. Print and Broadcast Media Buy, $10,000 . While local media support has been generous, the festival neyer really had the funds to mount a solid adyertising campaign. We have succeeded largely due to editorial coyerage and due to our far reaching and vast public relations efforts. But editorial coyerage is not enough. For 2005 we plan to supplement our current media sponsorships with Ad Buys in local, regional and entertainment / industry trades. Steps the Temecula Valley International Film & Music Festival is taking to help generate funds for the Temecula Valley Int'l Film & Music Festival are: Fundraiser: Celebrity Golf Tournament, capped by an Eyening of Film, Music & Fashion A day of golf with film/music industry participants capped by an eyening of film sneak peeks, music performances, comedy routines, and exciting glamour fashion by up and coming designers. Terry Gilmore and Timmy d. Daniels will spearhead the coordination of this fundraising eyent. This is planned to occur on Friday, Sept. 16, 2005, to capitalize on the presence and participation of filmmakers and music artists in attendance during the festiyal week, Sept. 14-18, 2005. Projected Expense: $5,000 / Projected Income: $20,000 Master Classes / Workshops on Music / Film Production Produced by Cinema Entertainment Alliance in cooperation with yarious film / music trade organizations. Topics to include: Screenwriting, Directing, Finance, Distribution, Copyright, etc. Participants include Film/Music Producers, Directors, Writers, Agents, Publicists, and Distributors. Projected Expense: $3,500/ Projected Income: $15,000 Partnership with Without A Box, Inc, - an international online exchange that streamlines the entire film submission process, The film festiyal, on ayerage, juggle close to 500 film entries, including forms, Yideos, and press kits. By partnering with Without A Box, we are easing up administratiye hassles by transforming the entire film festiyal back office work into a secure, paperless, postage-less and Yideo-tape free enyironment. Essentially, the whole process is streamlined, which helps the festiyal operate more efficiently. Applications, films and press kits will be receiyed digitally; filmmakers will be able to communicate instantly with filmmakers through an internal messaging system, graphics designers and press from around the world will haye direct access to press kits, and the process of interfacing with judges and scheduling screenings will be expedited and simplified. Projected Expense- $5/entry / Projected Benefit: Streamlined process, resulting in more entries @$25 per entry ($10 for students) WWW,TVIFF,COM ON LINE STORE- This is an element the festival did not haye before. With the help of Steye Montal's Caucho Technology and E- Marketing partner, the festiyal will now be equipped to do aggressiye. streamlined on line marketing and pre-sales of tickets and merchandise, including the MusicFest's Compilation CD. Projected Expense: $20/month - Projected Benefit: more ticket and merchandise sales THE COMMUNITY VARIETY SHOW. Utilizing film and teleyision production experience and connections of organizers of the Film & Music Festiyal, Cinema Entertainment Alliance plans to resurrect a television show that was created by Jo Moulton for Temecula in 1994. This will put before Temecula and surrounding communities, not just ongoing awareness of what the Film Festiyal is all about, but also general information about community happenings, lifestyle, politics, sports, schools, local neighborhood news and talents. Talks are currently underway to craft a strategic, logistical production plan to produce a one hour show in the classic tradition of weekly talk/magazine variety show designed to entertain and inform, liye on tape, 3-camera operation format, broadcast Oyer local cable outlet. Projected Expense: yia Show Sponsors / Projected Benefit: Increased Awareness of the Festival. But more important, the Show could serye as a professionally produced network. style, entertainment and information/marketing platform vehicle for Temecula and its neighbors. WHAT WE ARE OFFERING: Awards Gala Night Official Welcome of Festival participants and Award Recipients by Mayor of T emecula or City representative 20 (2 tables) Awards Gala VIP tickets (including pre-awards Gala reception) FESTIVAL -WIDE EXPOSURE Print/Outdoor Media: One full page advertisement in the Festival Program Souvenir Guide (inside cover page) Logo and lor name featured in the Festival's supplement program guide Logo and lor name featured in the Festival Poster and Festival promotional one-sheets Logo and or Iname featured in Festival Banners and promotional signage Media . Extensive participation in the Festiyal media campaign, including print media, broadcast PSA's and on line promotions. . Acknowledgment on pre-Festival press releases announcing upcoming films, celebrities and events, distributed to over 2,500 media outlets worldwide. . Acknowledgment of sponsorship at Press Launch, Pre-festival promo events, Opening Night, Awards and Closing Night On Line Recognition Logo and lor Name with hyperlink prominently featured on the festival official site, www.tviff.com, March-December 2005 Theater/Festival Venue Exposure Logo and I or name featured in the Festivai's promotional trailer that will be screened on rotational basis during theater seating prior to film screenings during the entire 5-day run of the festival. Minimum exposure, 3x daily for 5 days in 6 theaters) Acknowledgment on the Festival thank-you boards displayed in the Movie Experience theater lobby and Hospitality Suite Direct Marketing Opportunity to distribute promotional materials to over 10,000 festival attendees and at special festival events throughout the year Opportunity for the City to provide collateral, promotional items and samples in the gift bags distributed to festival participants and special guests. Direct Participation 20 VIP Tickets to Opening Night Festivities, 20 VIP Tickets to Closing Night festivities, 100 tickets to screenings and workshops Official Welcome of Filmmakers and Musicians during Opening Night Ceremony by Mayor of Temecula or City representative Opportunity for City management and/or staff to be presenters at Opening, festival screenings, workshops, music perfonnances, Awards Gala and Closing Day festivities Meet and Greet Opportunities with celebrity guests, whenever feasible. Invitation to and lor participation in the Festival's Community Sneak Previews. As Host City, the City of Temecula will always be acknowledged as a cooperative entity in the event titling regardless of who, if any, the eventual corporate Presenting or Title sponsor will be, Attachment B Temecula Valley International Film & Music Festival Original Sponsorship Materials \\Sen3\o', mene,'^Wo'n'd<g\Ag.n'~.port'~OO5 T.m.~'e Film & Moo', F."',.' Addltiooe¡ F"ndin,'" \ ) -!!I'. - T~Mk.CULA V^LL~Y What's on Tap for 20051 Special Film Presentations by: Orange County School of the Arts' Young Filmmakers Series The American Film Institute (AFI) - USC School of Cinema & Television Independent Feature Project (IFP) Australia - Brazil Canada (Toronto IFF) -India Italy (Rome IFF) - Singapore () Pending: Japan - Holland - Sundance Film Institute Series 2005 Award Honorees Christopher Walken I Jeff Bridges, Actors Goldie Hawn I Sissy Spacek I Angelica Huston, Actresses James Taylor I Carole King, Music Artists Stevie Wonder I Natalie Cole, Music Artists Wes Craven, Director Sherry Lansing I Joel Silver, Studio Head/Producer John Mason (Kodak), Educator Screenwriter, TBD Under Consideration: Roger Ebert, Film Critic '" .~ Confirmed JUry Members. to date: Pierre La Forette, France (Producer) Thierry Wong, France (Producer) Festival Overview for 2005 The 2005 Temecula Valley International Aim & Music Festival will be presented once again by the Cinema Entertainment Alliance, a non-profit arts, cultural and education organization dedicated to showcase intemational non- mainstream, independent film and music artists, Respected for its true grassroots efforts, warm hospitality, diverse audience, high caliber production values and artistic integrity, the Festival will continue to: . Showcase emerging new artists and honor significant artists who have shaped the art forms of film and music. . Screen and feature a robust selection of films and music of all genres. Plans are to present approximately "100 films" and 10 top music artists from the US and the world, and reach an audience of over 12,000 film and music lovers, filmmakers, musicians and media professionals with media impressions of over 15 million. Programming will include industry seminars and panels, awards, tributes, retrospectives and special film showcases. . Finalize negotiations with India, Brazil and Singapore for a series of Shorts and Full Length Features' showcases in 2005. " . Solidify the Cinema and Music Camp Project for the Youth with the Academy of Converging Arts and local Temecula arts/civic groups and area high schools. . Secure firm commitments with the following: ) 0 ChristopherWalken I Robin Williams- Career Achievement, Actor 0 Goldie Hawn /Sissy Spacek - Career Achievement, Actress 0 James Taylor / Carole King, Career Achievement, Music Artists 0 Stevie Wonder / Natalie Cole, Career Achievement, Music Artists 0 ProducerMlriter/Director - TBD Fundraising and Sponsorship Campaign Strategies for 2005 . will include the hiring of a professional sponsorship development company and make use of the festival's emerging reputation as Southwest Riverside County's most accessible and highly publicized film & music event boasting of local, regional and international audience; alliances with prestigious film and music industry entities and participation of high profile film and music industry personalities. Festival Dates: Opening Night, Wednesday, Sept. 14, 2005 Awards Gala Night, Saturday, Sept. 17, 2005 Closing Night, Sunday, Sept. 18,2005 Festival Venues, to date: The Movie Experience at Tower Plaza Pechanga Resort & Casino (Awards Gala) Miramonte Winery, Community Sneak Previews (' ì ~- T'-Þ.1 I:.c:U LA v'ALL¡;'Y 2005 Festival Schedule of Events Opening Night Festivities Wednesday, Sept. 14, Movie Experience at Tower Plaza An All-Star Mini Parade, A Movie Premiere, A Music Performance and a Post Screening Party will usher in the 2005 event. C) General Screenings Thursday, Sept. 15- Sunday, Sept.18, MoYie Experience a!Tower Plaza, 11AM-11pm Four (4) days of screening contemporary feature length films, short films, student films, documentaries and animation, Also on tap will be special presentations from Canada, Singapore, Brazil, Australia, India, Italy, The American Film Institute, Independent Feature Project, the - Rome Independent Film Festival and the Orange Co. High School for the Arts' Young Filmmakers' Showcase. The Saturday All Star MusicFest Saturday, Sept. 17, Venue, TBD An all day showcase of the top music artists of the 2005 TVIFMF Up and coming, unsigned Music Artists representing all genres of music are showcased before an intemational audience of music industry professionals and music 10Ying fans. The Black Tie Awards Gala Saturday, Sept. 17,2005 at Pechanga Resort & Casino Lifetime and Career AcI1ieyement Awards are presented to film and music artists who have achieved and made significant contributions to the film and music industry. 2005 recipients, TBA. Master Classes, Workshops and Panels - ',. Film and Music producers, directors, writers share their knowledge and expertise with fes!iv¡¡1 attendees on yarious subjects such as Writing, Directing, Producing, Marketing and Distribution Closing Day Festivities Sundsv.,.Sept. 18, MoYie Experience at Tower Plaza Special Screenings of 'Best of the Fesf selections. Jury and Audience Choice Awards are announced at the Festival's Wrap Party. Special Receptions during the 5-day event at various Temecula locations, TBA 2005 MARKETING.PROMOTIONS AND PUBLIC RELATIONS STRATEGY PLANS The following feature points include areas of concentration for the 2005 Temecula Valley International Film & Music Festival: NEW FOR 2005 Overview The 11th annual Temecula Valley Intemational Film & Music Festival will be taking on an escalated direction for Marketing, Promotions and Public Relations Strategy plans based on the heightened visibility brought on by the 10th anniyersar¡ celebration, In order to keep up the momentum of growth and upward spiraling level of participation from the Hollywood community, the direction to be taken must be an aggressive one to maintain the integrity and credibility of our event locally, regionally, nationally and worldwide, Here is a breakdown of the areas of concentration: MARKETING & CROSS-PROMOTIONAL ALLIANCES & STRATEGIES . Advertising in Entertainment/Hollywood Industry Trades While local media support has been generous, due to the physical geographical location of where T emecula is, a number of the los AngeleslHollywood based industry trades for entertainment, music and film, in addition to New York City metro - the hub of where most glossy magazines and trades originate, do not offer as much media support, While the public relations efforts haye been far- reaching and yast, based on today's corporate merger, acquisition composition of 'group media ownerships' for most publications, the practice of proYiding editorial coyerage walks hand- (' '-) in-hand with paid-for adyertising placed. Display ads placed in Entertainment Trade Media encourage additional ayenues of editorial support that cannot be acquired by public relations alone, due to 'prioritized coyerage' placement' , and space allotments. It is part of the 2005 plan, to be aggressiye in this area with the brand new yisual image/graphic artwork and website functions that were enhanced in 2004 for the 10th anniyersary in order to familiarize the industry with T emecula Valley International Film & Music Festiyal's brand new look and yisual image identification, Part of the marketing strategy includes the Yisibility of this new 'branding,' creating a more modem look and feel for the eyent itself by this yisuallD which can only be enhanced by display adyertising. .. Film & Music Showcase pre-event event possibilities. Radio Station promotions, contests and remotes Radio support: While local support is fine - regional support is where we can attract more attendees who are part of the target demographic market for attendance at our eyen!. This year we can attempt to create a regional alliance with Clear Channel Broadcasting - the largest radio station conglomerate in North America if we position ourselyes for an 'expanded , cross - promotional package, Due to our growth and outward reach toward the Hollywood filmmaking and music industry communities, something of great interest to Clear Channel Broadcasting, we haye more to offer, based on what was achieYed last year in media coyerage and additionallntemational filmmaker market support, Last year, Toronto Film Festiyal Group and the Australian Film Showcase, along with IFP (Independent Feature Project), brought something NEW to the festival for the yery first time. In the music component - we offered a first-ever compilation CD. This is now exciting for other media entities to be-Rart of seeing as.they are not 'taking risks' for a first-time effort. The festival can capitalize on this growth, further encouraging a broader radio support system based on what new elements took us to a new leye!. . Indie Film & Music Industry trade links We are fortunate to haye a yery unique niche' - we are one of a few successful independent film & music festiyal in the State of Califomia and haye a decade of existence behind us. The Indie markets - which are usually fly-by-night haye , taken notice and the die-hard industry trades for both sectors now support us, after we broke ground from our 9th year to',) present day - bringing new credibility with our sister festiyal, Rome Independent Film Festival. This huge accomplishment put us on a higher rank with the industry trades. We haye not attempted to penetrate this market sector before with alliance support - but this year we haye their attention for the first time on a new leyel, now that they Media/Marketing Strategy Plans, page 2 know who we are. It's taken two years of consistent strategy to build this in terms of public relations - but we haye ( ) arriyed on a new playing field. This year, we haye an opportunity to take hold of this encouraging position and deyelop a relationship with these trades to participate with us at our eyent. . Educational Partners and Target Market Sectors Scholarships, Regional occupational programs for work experience. Deyeloping alliances with local & regional area schools of the arts, film & music departments of general institutions. We haye great opportunity to broaden our outreach this year in these areas because of our consistently-growing student films category and the Musicfest component which caters to the demographic of our attendance. But this takes deep focus, aggressiye correspondence with cutting-edge materials and other creatiye promotions to entice participation from this target market sector. This year it is imperatiye to expand upon what we already haye in place based on last year's larger yolume of student submissions and the entry support we receiyed in the film showcases from independent student filmmakers. In 2005 we plan to create a special recruiting eyent to deyelop a benchmark 'festiyal within the festiyal' for student participants to draw attendance, academic support and further fuel our applicant process for scholarships and larger corporate sponsors who cater to this key area of the marketplace. . Media Day & Hollywood Film/Music Industry Hospitality Night In years past - a Media Day was created to giye local media a sneak peek at what the festiyal has on tap and to pique editorial interest earty on prior to the festiyal. This year will be no different - howeyer it is proposed that for the first-time eyer, the Media Day be a larger eyent in order to accommodate the celebrity support we haye for presenters, honorees and performers. last year, with participants like lou Rawls, Louis Gossett, Jr., Isaac Hayes, Stefanie Powers, Natasha Henstridge, Treyor Rabin, Adrian Paul and many others - we had a number of managers, publicists, agents and other celebrity contacts who participated in the name of their client. We feel it is yital for these people to meet prior to the Gala Night - be introduced to local and regional media so we haye an easier time connecting 'the powers that be' with () media for enhanced media coyerage. In addition - it broadens our pre-event press, enhances the relationships with . participants for expanded participation and increases enthusiasm. It's also a nice way for us to say 'thank you' - for . without these names, we couldn't continue attracting new markets of attendees and unique film & music alliances. STANDARD PRACTICES Continuing for 2005 will be the yery large and timellabor intensiye work scope for marketing and public relations as we haye the past two years to get the festiyal to this new plateau. local, regional, national and international (global) efforts will be made yia: Print (dailies, weeklies, monthlies, newspaper trades, magazines, insertions, calendar mentions, niche'media . editorial for film, music, entertainment, education, tourism, etc. with tie-ins to sponsors for products/seryices, such as the wine industry, hospitality industry, casinos and goyemment for city recognition) and association and educational newsletters and union. . Radio broadcast -local, regional and national satellite where applicable . TeleYision/Cable -local, regional and national satellite where applicable Intemet - yia industry websites for film, music and eyents, general metro media and trade markets as well as film festiyals respectiyely. . Syndication Wires - In addition, fee-based wire services will be utilized In summary With the plan on expanding the budget for increased wire submissions in order to support all the 2005 strategies mentioned on the preYious page, as well as U,S. mail & Federal Express for the distribution of sponsorship packets, press releases, celebrity correspondence and information and mass-media outlets for credentials and parking passes :"-) which will need to be sent out ahead of time. It is proposed that a budget increase be made to accommodate the expenses associated with the new 2005 strategies which will be implemented in the areas of marketing, promotions, cross-promotions, sponsorship support and strategy adyertising media buying and public/media relations efforts in conjunction with the special eyent production for the pre- festiyal eyents to facilitate growth for the 11 th annual T emecula Valley Intemational Film & Music Festiyal. ( 2005 TVIFF BUDGET EXPENSES (J Festival Marketing Printing Graphics Design Signage Merchandise Promo Trailer Sponsorship Dev Collaterals MusicFest CD Production and Replication PRlMedia Relations/Marketing (LA & Beyond) Festiyal Program WriterlEditor Publicity/Advertising Festival Operations Office Rent Theater Rental Video Projection Equipment Rental Transportation Limousines Air Fare Cargo VanlTruck Sound/Lighting Systems Rental Party Equipment Rentals Mailing/Shipping/Film Print Freight Office Supplies/Computer/Copying Expenses Accommodations Security Telephone Website Hosting/Maintenance Trophies/Plaques/Certificates Insurance . Hospitality Suite Craft Seryice For Hospitality Suite Special Guests' Misc. Amenities $ 6,000 $ 3,500 $ 2,000 $1,000 $ 2,500 $ 2,500 $ 2,500 $10,000 $5,000 $20,000 $3,000 $10,000 $3,000 $6,000 $6,000 $500 $5,000 $5,000 $5,000 $2,000 $2,000 $2,000 $4,000 $1,000 $1,000 $3,000 $1,000 $1,000 $2.000 Sub Total: $55,000 Sub Total: $59,500 ( 2005 TVIFF Budget, page 2 Special Events . Opening Night $1,000' Awards Gala Night $30,000' Closing Wrap Party $1,000' Media Day $1,000' TalentlPerfonnance Fees $5,000 Sub Total: 38,000 *Festival will make every effort to have these special events underwritten Festival Staff/Administrative Expenses Festiyal Director $15,000 Film Programming Director $5,000 Awards Gala Producer $2,500 MusicFest Director $2,500 Technical Operations Director $2,500 Special Eyents Coordinator $2,500 Sponsorship Day. & Benefits Fulfillment $3,500' Box Office /Screenings Coord. $1,000 Film PrintfTraffic Coordination $1,000 Office AsstNolunteers Coord. $1,000 Scholarships $2,000 () Sub Total: $38,500 . plus 15% commission for eveI)' cash sponsorship secured for the festival Total Festival Expense Budget: $191,000 2005 TVIFF BUDGET Projected Income Sponsorships (cash) General Admissions (5 screenings, 6 screens, 4 days @$7, avg, 25 attendees) () Opening Night (100 paid Tix @$25) Awards Gala (250 paid tix @$95) Entry Fees (Film 1 Music: 300 paid @ $25/100 @ $10-student entry) All Day Film Pass (40 paid tix, 4days @ $15) Festival Pass (30 paid tix@$150) Workshops Pass (200 paid tix @ $15) Merchandise (T -shirts/Mugslhats/Programs) Total Projected Cash Sponsorships and Sales: Less Event Expenses: PROJECTED NET PROCEEDS: 'includes City sponsorship $150,000* $ 21,000 $2,500 $23,750 $8,500 $2,400 $4,500 $3,000 $1,500 $217,150.00 $191,000.00 $26,150.00 Temecula Valley International Film & Music Festival Profit & Loss January through December 2004 Accrual Basis Ordinal)' Income/Expense Income Conbibutions Income EnIJy FeeslMarketplacemcket Sales Total Income Expense Advertising Awards Talent Fee Bank Service Charge Contract Labor Commissions Festival & Operations Total Contract Labor C) Facilities-Rent Caterer Theaters Office Total Facilities - Rent Graphics Design Insurance Uability Insurance Total Insurance Merchandise-T -Shirts Printing & Reproduction Security Miscellaneous Supplies Office Total Supplies Telephone Transportation - Limousines Website Hosting & Maintenance Equipment Rental Total Expense Net Ordinal)' Income Net Income Jan - Dec 04 104,500.00 52,015.63 156,515.63 2, 057.97 2, 000.00 54.50 490.00 69, 390.55 69, 880.55 15,479.41 10, 000.00 2, 250.00 27,729.41 2, 190.00 1,638.00 1,638.00 525.00 5,822.27 1, 500.00 9, 733.41 10,201.95 10,201.95 3, 753.92 4, 758.50 750.00 13. 134.55 155 730.03 785.60 785.60 Temecula Valley International Film &lIIusic Festival Income/Expense Recap YEAR 2004 ( '¡ INCOME CASH SPONSORS 1. City ofTemecula $30,000.00 $12,000.00 2. Rancon 3. Paradise Chevrolet $10,000.00 $ 5,000.00 4. The Outdoor Channel 6. Harold Matzner $ 5,000.00 $ 5,000.00 5. Guidant Corporation 7. BlockbusterVideo 8. Target $ 2,000.00 $ 1,500.00 10.Barbara Hoffman Talent Agency $ 1,000.00 $ 1,000.00 ~~) l 9. Eve Craig Sub Total: $ 1,000.00 $ 1.000.00 $74,500.00 11. Law Offices of Rosenstein & Hitzeman 12. Murrieta Day Spa Sub Total: $ 9,875.00 $ 1,750.00 $ 6,500.00 $ 1,450.00 $32.440.63 $52,015.63 $ 30.000.00 $ 30,000.00 Film Entry Fees Music Entry Fees Workshop Ticket Sales Marketplace Ticket Sales Friends of the Festival Contributions: Sub Total TOTAL CASH INCOME: $156,515.63 -) ( '! () TRADE /IN-KIND CONTRIBUTIONS VALUE $12,000.00 $10,000.00 $10,000.00 $10,000.00 $10,000.00 $10,000.00 $ 9,000.00 $ 7,500.00 $ 7,500.00 $ 7,500.00 $ 5,000.00 $ 5,000.00 $ 5,000.00 $ 5,000.00 $ 5,000.00 $ 3,500.00 $ 3,500.00 $ 3,500.00 $ 3,500.00 $ 2,500.00 $ 2,500.00 $ 2,500.00 $ 2,500.00 $ 2,500.00 $ 2,500.00 $ 2,500.00 $ 1,000.00 $ 1,000.00 $ 1,000.00 $ 1,000.00 $ 1,000.00 $ 1,000.00 $ 1,000.00 $ 1,000.00 $ 1,000.00 $ 1,000.00 $ 1,000.00 $ 1,000.00 $ 1,000.00 $ 1,000.00 $ 1,000.00 $ 700.00 $ 700.00 Press Enterprise Wilson Creek Winery Dreammakers Neighbors Publications KMET Radio Entertainment Roundup Pechanga Resort & Casino Sammy's Woodfired Pizza NewMark Merrill TVG Group, Inc. KATY Radio The Californian Pala Mesa Resort Embassy Suites The Garrett Group, LLC Holiday Inn Express Rancon Real Estate (in-Kind Portion of Sponsorship) Paradise Chevrolet (in Kind Portion of Sponsorship) Blockbuster Video (in-kind portion of Sponsorship) Presto's . Omni Tech TV / Monty & Kimaya Seward Power House Graphics Fed Ex Kinko's The Valley Business Journal SJM Industrial Radio Ocatillo Pictures California Pizza Kitchen California Dreamin' A Grape Escape Balloon Adventure Chris Pinkney Class Act Tuxedos & Bridal Miramonte Winery/Celebration Cellars Tony Wahington/Bonita Entertainment Rent Time Linkletter Self Storage Valley Printing Service Hampton Inn Suites South Coast Resort Winery Pilipino Enquirer Sara Bean Callaway Coastal Anheuser Busch TOTAL TRADE /IN-KIND VALUE $ 500.00 $ 500.00 $ 500.00 $ 500.00 $ 300.00 $ 300.00 $ 300.00 $ 300.00 $ 300.00 $ 300.00 $ 200.00 $ . 200.00 $ 200.00 $ 100.00 $ 100.00 $ . 100.00 $ 100.00 $ 100.00 $ 100.00 $ 100.00 $ 100.00 $ 100.00 $ 100.00 $ 100;00 $ 100.00 $ 100.00 $ 100.00 $ 100.00 $ 100.00 $ 100.00 $172,500.00 ( , Wm Bruce Reid/Associated Const. Services Lincoln King Cliby Rosa's Café Armstrong Garden Centers Pat & Oscar's Scarcella's Pick Up Stix Aloha J's Krispy Crème Mount Palomar Winery De Luz Recording.com Wonderland Garden Orchard's Marketplace Starbucks Stater Bros. Vons Albertson's Trader Joe's Ralph's Supermarkets Temecula valley Wine Co. Pizza Factory Hungry Howie's TGIF Friday's Red Robin Burger King McDonald's Winchester Cheese Co. Doody Breads The Chocolate Florist Macaroni Grill C) Combined Total Cash & Trade Iin Kind Income: $156,515.63 + $ 172,500.00 = $ 329, 015.63 ( . .~. Temecula Valley International Film & Music Festival YEAR 2004 EXPENSES Event ManaaementlOperations Jo Moulton Steve Montal TVG Group, Inc. KNA Consultants Strachota Insurance Nat'l Business Inv. Drake Frye Sharon Goode Matrix Visual Solutions Lincoln King Cliby Gabrielle Kelly Brent Harvey Duane Trammell Sanborn Theaters Rocky Gamad C) Festival Director Film Program Director MusicFestlSpecial Events Sponsorship/Marketing Festival Insurance Festival Security Sponsorship/Commission Marketplace/Commission Video Projection Equipment Website Maintenance Workshops Coord. Fee Talent Coord. Fee Assoc. Programming Fee Theater Rental Sponsor Dev. Fee $15,000.00 $ 4,500.00 $ 4,068.70 $ 5,000.00 $ 1,638.00 $ 1,500.00 $ 200.00 $ 290.00 $ 2,909.25 $ 750.00 $ 500.00 $ 500.00 $ 500.00 $10,000.00 $ 500.00 Sub Total: $47,855.95 Marketina / Advertisina / Promotional Expenses Media Monster Comm. Jo Moulton Valley Printing Powerhouse Graphics Ocatillo Pictures Ocatillo Pictures Kristee's/Linda Jones The Art Department Temecula Trophy Cindy Mattson A-1 Sign Co. Nat'l Cinema Network Discmasters Lightning Media PR/Media Relations Writing fee for various collateral Pieces and Festival Program Printing of Collaterals & program Graphics Design DVD Promo Trailer Narrator Fee (Michael Berger) . Festival Merchandise (T-Shirts) Graphics Design Winners' Plaques Lan yards/Lam i nates/P I aq u es Signage Slides MusicFest CD Replication Marketing DVD Duplication $10,500.00 $ 5,000.00 $ 4,430.59 $ 1,800.00 $ 1,500.00 $ 200.00 $ 525.00 $ 390.00 $ 628.83 $ 381.68 $ 282.84 $ 75.13 $ 1,191.68 $ 200.00 Sub Total: $ 27,105.75 SPECIAL EVENTS Dreammakers Robbie Seabolt Allie's Party Equipment Starway Productions Harry Elston Affordable Limousines RSVP Limousines Uno Valet Ron Jonason Balloons Galore Tom Langley Laura Scheu SJM Industrial Radio Awards Gala Catering Media Day Catering Carpet, Chairs and Table Rentals Sound and Lighting Peñormance Fee Limo Service for Awards Gala Limo Service for Awards Valet service Photographer Opening Night Décor Wine/Awards Gala Flowers/Awards Gala Walkie-Talkie Rentals Sub Total: $ 14,479.41 $ 1,000.00 $ 5,250.30 $ 4,759.00 $ 2,000.00 $ 2,587.50 $ 2,171.00 $ 285.00 $ 75.00 $ 140.75 $ 190.00 $ 300.00 $ 216.00 $ 33,453.96 OFFICE / MISCELLANEOUS EXPENSES Tower Plaza Office rent $ 2,250.00 Supplies/Shipping/FreightlPostage/Copying Expenses $ 10,201.95 (Fed&, Kinko's Staples, Office Depot, US Postmaster, AS Mailing Services) Miscellaneous Dues/Fees. $ 1,033.49 TYCC, Chamber dues ($180), Toronto Int'I Film Fest Group ($206), City of Temecula ($444), Film Fest Int'l ($52.67, Franchise Tax Soard ($60) Dept of Justice ($25). Earthlink fee ($65.82) Bank Charges Box Office Telephones (951) 699-55141 FAX (951) 699-55031(952) 265-8130 IFAX (951) 506-4193 Utilities Misc.Reimbursements Annette Rosen ($1008.95), Cannen S, ($3,000) Bill M. ($50) Jennifer B ($153.42) $ 27.534.22 Steve Montal ($1,735), Don Moulton ($21,686.85) Sub Total: $ 47,314.37 ~'? ~Þb- oulton Festival Director TOTAL EXPENSES: NET INCOME (Loss) : $ 54.50 $ 2,020.00 $ 3,753.92 $ 466.29 C) $155,730.03 $785.60 Jenn Henry Creative Bookkeeping Serv #330538241 (760)340-1738 74133 EI Paseo Ste K Palm Desert CA 92260 .,) / ' ( () ¡ ti . " " ,.., ¡" t;j' C', i, u" "L/' A', ";£ ," '. >, r;"" "",', ,. / ' ,;,' ",-","j5'i,,'i'i,,' "'¡1M,'" .""""":,","".",',','~,:,'IiL:,',:,',",',',','"',",',,',',",',E::""""','",."",,,'"""','""/,,,,,",",""","',""',',~,',","','" ',""',', /':')~""')!'/',III'l""i',;,,:,.ç;"':":' ~\">,'.'" ""::'",' """ 20M'lnternational Film & Music Festival The 10th Annual Temecula Valley International Film & Music Festival concluded on an impressive high note and took significant strides with prestigious alliances which raised the festival's outreach and image in the industry festival' global circuit. Attendance, ticket sales, film and music industry participation. media coverage and media hits from print, broadcast and worldwide web perspective was the most extensive and most positive ever, exceeding all expectations. Putting together our 10th anniversary festival has been incredibly rewarding, Many filmmakers and musicians, young and old, known and unknown who have participated in previous years came back and joined us for this special anniversary. The Festival received 575 film submissions, 105 of which were selected and screened before an audience of locals and visitors from all over. The Music Competition selected 15 artists and bands from a field of over 150. Celebrity honorees, presenters and guests were the biggest and most impressive ever. Over 300 filmmakers, musicians, producer, directors, writers, judges, workshop presenters, cast and crew from as far as Australia and as close as our neighbor communities of Murrieta, Fallbrook and San Diego were on hand to participate in the festivities. Hotel stay by festival participants averaged 3 nights. Film and Music entry fees and over-all ticket sales more than doubled from the previous years. Attendance was at 10,000, up from 8,000 the year before. 2004 also saw the first time participation of corporate and prestigious entities such as the Toronto International Film Festival Group, Callaway Coastal, Anheuser Busch, The Garrett Group, NewMark Merrill, San Diego State University and the Australian Film, Television and Radio School. Cash Sponsorship increased just a tad from 2003 and fell short of our 2004 goal. But in-kind trade, product, services and generous contributions by private individuals, local and outside businesses I trade organizations was at an all time high and offset the increased festival operation expenses. Several long time/new supporters and friends of the Festival including Steve Montal, The Garrett Group, Dan and Beverty Stephenson, Terry and Cindy Gilmore, Timmy and Kelly D. Daniels, Gino and Diane Simones, Monty and Kimaya Seward, Gary Leonhard, Bev Hoffman, Jennifer Byron, Gabrielle Kelly, Stacey Kumagai, Annette Rosen, Cindy Mattson, Shari Crall, Eve Craig, the Wilson Family, Brent Harvey, Rocky Gamad and Don Moulton - all stepped up to the plate to ensure that our 10th presentation was a success. .á' ,. i'. ., c', . " :.> >, " " "'.:':"}&f<¡;§M:i~~~~.!~ 2004 International Film & Music Fes1'ival FESTIVAL HIGHLIGHTS Award Honorees and Special Film I Music Industry Guests in attendance include: Oscar and Emmy award winning actor, Louis Gossett Jr., Honoree/Acting Grammy Award Winner, Lou Rawls, Honoree/Music Artist ComposerlMusicianlActor, Isaac Hayes, presenter for Lou Rawls Film Composer and Musician, Trevor Rabin, HonoreeJFilm Composer Film Director, Renny Harlin, presenter for Treyor Rabin Film Director, Jonathan Lynn, HonoreelDirecting Actress Natasha Hentsridge, presenter for Jonathan Lynn Award winning editor, Paul Hirsch, presenter for Jonathan Lynn Wor1d renowned photographer Michael Childers, Honoree Nisuallmagery-Still Photography Actress Stefanie Powers, presenter for Michael Childers Dean of the USC School of Cinema- T eleyision, Elizabeth M. Daley, HonoreelFilm Education Actor Adrian Paul, presenter for USC Dean Daley International Hollywood Entertainment Correspondent/Author, Nelson Aspen, Emcee Friends of Distinction, Monty & Kimaya Seward, Awards Gala Night perfonners. Prestiaious alliances resulted in the festival's impressive film proaram featured the ff: The Canadian Film Showcase, presented by the Toronto International I Film Festival Group The Italian Film Showcase, presented by the Rome Independent Film Festival The American Film Institute Film Showcase, presented by AFt The Australian Film Showcase, presented by the Australian Film & Television-Radio School The San Diego State University Film Showcase, presented by SDSU The USC Film Showcase, presented by /he use School of Cinema and Television Jonathan Lynn Film Showcase, featuring My Cousin Vinný and Distinguished Gentlemen Keith Gordon Film Showcase, featuring Singing Deteclive and Chocolate War WorkshopS and Panels: Master Class in Directing workshop by Keith Gordon; Master Class in Producing by Paul Mezey A Conyersation with Paramount Picture's Icon, Producer AC Lyles A Guerilla Marketing for Musicians workshop by CEOlFounder of Indiespaœ.com, Jeannie Novak What a Casting Director Looks For wOlkshop wI fonner Disney Casting Head, Gretchen R. Court. Writing Workshops by David Cole & Gabrielle Kelly; A Glimpse of Kabul by Afghani Director,Yama Rahimi () Six hours of non-stop Music at the AII-Dav MusicFest Finalists out of 150 entries coyered the full spectrum of music genres: Jody Williams Smith (alternative folk); Brent Payne (country); Danielle Bisutti (Pop/Contemporary); Ben Robinson Band (Blues); Aetrium (aitematiYel modem rock); Annie Minogue Band (Rock ); Aunt Kizzy'z Boyz (BhieslR&BlSouVJazz); Barefoot Bride (PoplRock); m-pact (A'Capella swing~azz group); Route 7 (PoplRock); Zuhila (altematiye rock); : ) (' () and numerous other media outlets picked up on the fact the festival increased its exposure with African American participation, with honorees, Louis Gossett, Jr., lou Rawls, Presenter, Isaac Hayes, musical support from Monty Seward and Friends of Distinction. Out of the box Interest came from Epicurfous Travel writer, Sandra Larsen .who also writes for Entertainment Today, mentioned us in a Wine section of her food/wineltravel column which gets syndicated to many Epicurean mags. She thought it was interesting we were doing the Hollywood-esque Gala Night at a winery and also thought it was interesting our Master of Ceremonies who is a Hollywood reporter happens to have Ii celebrity cookbook coming out. Way out of the box interest came from Nguol Viet Daily News and VNCR Radio out of Orange County. In an email dated May 28th, 2004, they were the very first media outlet to commit to the festival and let us know they were running continuous reports from all our releases as newsfeed on their station and in their newspaper Nguoi Viet Daily News' readership: 70,000; VNCR listeners: 300,000. And while our festival had no Vietnamese showcase, no Vietnamese participants to speak the language, nor was there any Vietnamese content, their committed coverage and response to all press releases, which still remains a mystery was welcomed coverage to a new community. Other efforts were made to the educational sector regarding Elizabeth M. Daley's honors, hits to USC's campus newspaper, Trojan News and their on-campus radio station were also made in addition to other educational trade papers. Efforts were also made to hit up Michael Childers' hometown of North Carolina with a dual effort pitch for Jury member, Robb Thomas who is the founding staff member of the University of North Carolina School of the Arts. Other media niche' pitches included arUphotography and architecture for Childers, specialized Indie Film media (for all general pitches, the film showcases and for Opening Night film, "Maria Full of Grace') and music industry media (lots of hits for rock-n-roll sites, jazzlblues and filmScore sights as well as YES groupie and Lou Rawts fans) for Trevor Rabin, lou Rawts and the compilationlMusic Fest CD finalists, music panel and for mentioning our relationship with Blockbuster on- board,as a distribution outlet. This is STill archived on the Intemet everywhere on Google and Yahoo! Searches by typing in INDIE MUSIC ARTISTS TO WIN CD 'DISTRIBUTION' PRIZE FROM BLOCKBUSTER -- many of the archived hits still come up and continues to rival hit numbers for louis Gossett, Jr, mentioned as an honoree, for all media pick-up highlights. Part of the media outreach and growth was launched from some very key specific things added to this year's festival including the following: . Two prestigious film showcases from Award winning Directors, Jonathan Lynn & Keith Gordon, . with a very rare Q&A from Jonathan lynn, who stated on KATY Radio in an on-air live interview on Sepl10th, 2004; that the only film festival he has ever bothered to attend in his entire career before Temecula, is Cannes. This addition to the film festival has made great impact - further establishing support from Variety & Hollywood Reporter and other entertainment media outlets. It also creates more credibility, defines visibility as something bigger than a grass-roots festival and develops interest from other participants in other communities and maximizes media support, surpassing previous years of coverage. ' . More honorees than any other year of the festival since its existence. This was a shocker for all media -local, regional, national, international, Hollywood/lndiefilm trade. Phone comments were at an all time high, with many reporterslwriters/editors (including Access Hollywood) statingth1!t Temecula was never been on their high 'entertainment news' radar screen before. The festival made the entertainment media radar screens this past September. And the fact that it did is testament to the reality that the festival has indeed hit its stride. ." ",., :'~~J.~~S 2004' International Film & Music Festival 2004 FESTIVAL MEDIA COVERAGE ¡IMPRESSIONS REPORT The 2004 10111 annual Temecula Valley International Film & Music Festival took on an even larger arena of new growth compared to 2003. Last year was the start of it, with opportunities which increased the exposure and media impressions to brand the event within the industry with new visibility and leverage. This year, became the 'growing pain & gain' phase, showing that the festival has 'turned a comer' as stated by Califomian staff writer, Michael Buchanan in an article, dated September 4, 2004, The CalWomian editorial staff informed the festival that they actually had to have a 'festival meeting' for the first time ever, to discuss coverage and stories. A PUlL-OUT section - dedicated to the festival was another first, indicating that this year we had numerous angles to cover than previous years, Reporters and editors spoke about the number of different stories they could access - and actually mentioned there was too much going on to possibly cover it all. The pre-event coverage was more extensive this year than any other year, due to the number of media angles - and the fact the events within the events were just as newsworthy as the main event i!seW, As with last year, the festival received the normal support and local coverage of media, but soon found ilseW augmenting to regional, state-wide, national, Intemational and global internet coverage beyond the parameters of previous years, with a huge segment of niche' media coyerage for specific ethnic/minority media groups, Gay media, and segmented intemational media coverage. And while last year, Don "The Dragon' Wilson brought in much specialized coverage of the Martial Arts/Asian medie market coverage, this year surpassed the niche' media interest with the growth of the festival. This year for the Very first time. now JONES picked up our release and many 'money market watch' sites picked up the festival release, This is growth for the festival in that financial reports are calling attention to the festival growth and development as something to keep eye on for continued upward spiraling success. Other benchmark media coverage Include being broadcaSt AND placed as a mention on the Internet site of MSNBC. Los Angeles Magazine, BET Radio News, Daily Variety (Army Archerd's column), Beverly Hills' Beveriy PressIPark La Brea News, Los Angeles' Entertainment Today and the grand-daddy of them all, Celebrityvibe.com, which distributes to US Weekly, People Magazine, and many other prestigious 'HollywoodlEntertainmenf publications. Other support includes, Master of Ceremonies, Nelson Aspen's reports to Australia's #1 Morning Show, Sunrise gave our new Aussie filmmaker showcase added hometown support. And Nelson's Gaydar Radio Show - promoted the movie Dragnuns of Tmseltown, his own participation, Michael Childers' and Gina Gershon's honors and added some other non-traditional and unconventional support - covering global and intemational media outlets in a way that has not been done before, for the festival. Ditto for 'Sons of Provo' - a unique opportunity for the Mormon community to support; Brent Harvey freelancing for Music Connectloo Magazine writing from-a music manager's perspective and India-based media picking up the release off the fact we mentioned we were featuring films from around the world and previously mentioned films from Italy & India in our press releases. Other noteworthy 'firsts' Include being part of Hemet's brand new TV station reports, KHEM- TV, Wealth TV - San Diego; The San Diego Jewish Joumal for niche' media coverage of Trevor Rabin's Jewish background; UK Indymedia covering Jonathan Lynn's U.K. roots and Urban Insider.com, Black Fusion () (') Everyday Joe (Progressive Rock), Percussion Discussion of Afrika, Aztec Tribe and Copper Wimmin did not perform as scheduled due to Yisaltrayel schedule problems. MusicFest highlight was the debut of the festival's first-eyer CD Compilation, featuring the music of the above mentioned music artists. Monty Seward produced the CD, Blockbuster Video was the distributor. Four Music Industry Member Critique Panel Included John F. Wilson, President of Superstar Entertainment; Ted Lowe, CEO of Choicetracks, Inc.; Eddie Singleton, Vice Pres, of Aficat Records, with artists distributed through industry powerhouse A & M /Interscope and Michael Scafuto, owner and President of the M+M Group, rounds out the music panel coordinated by Drake Frye from the Gold record-cl1art-topping legendary R&B group, 'Friends of Distinction,' A World Artisan Market Place- The Festiyal Market Place offered Ceramic, Jewelry, Wood, Glass, and Painted Art by distinguished artists from throughout the Southem California area, Additionally, artisans selling artistic décor items from Morocco, Africa, Southeast Asian, Mexico and more showed their wares, () Three new film jUry members to the festival: Robb Thomas is producer of and founding staff member of the Uniyersity of North Carolina School of the Arts; Raymond Singer, whose writing credits include Disney's Mulan (for which he won The Annie Award for Best Writing/Animated Feature), Lion King Lady and the Tramp 11/ and Dreamworks' Joseph King of Dreams which won a Gold Angel Award for Best Animated Feature; Film Jury President and Award-winning Producer, Paul S. Mezey (who also presented a Master Class in Producing Workshop & Opening Night film), .0' AUDIENCE CHOICE AWARD WINNERS: Student Film - BIRTHDAY BOY - Writer/DirectorlAnimator: Sejong Park, Australia Animation. PAST WHISPERS - USC Writer/Producer/Director: Brett Rutland, USA Documentary - BETWEEN TWO WORLDS - Producer/Director. Aaron Weisblatt, USA Feature Film - SONS OF PROVO - Director. Will SWenson, USA Short Film - HUSBAND SCHOOL - Writer/Director: JP Pierce, USA JURY AWARD WINNERS: Best Documentary - SASKATCHEWAN PART 11 - Director. Brian Stockton, Canada Best Student Film - BUG MAN, Director: Mike Miley, USA Best Screenplay -LA CADEAU D'ELENA - Writers: Daniele Giorico & Frederic Graziani, France Best Cinematography - BLACK BERRIES - Cinematographer: John Radel, Australia Best Directing - SHELTER -Benno Schoberth, USA & DOG GONE LOVE -Rob Lundsgaard,USA Best Animation - BACKSEAT BINGO - Producer/Director. Uz Blazer, USA Best Short Film - LONESOME JOE - Director: Mark Sawers, Canada Best Feature: SHELTER - Director. Benno Schoberlh, USA SPONSORS. DONORS AND FRIENDS OF THE FESTIVAL Major Sponsors: City of T emecula ' Rancon Real Estate' Paradise Chevrolet Cadillac' Pechanga Resort & Casino' Guidant Corporation' Harold Matzner' The Outdoor Channel' Blockbuster Video. Black TIe Awards Gala Presented by: Paradise Chevrolet - Cadillac Co-Sponsored by Wilson Creek Winery &Vineyards' Dreammakers' Califomia Pizza Kitchen' Presto's MusicFest Sponsors: Blockbuster Video' Omni- Tech & Media Services, TVP Group, Inc. Opening Night Sponsors: The Press Enterprise' Sammy's Woodfired Pizza' Rosa's Café . Pat's & Oscar's 'Callaway Coastal Venue Sponsors: Sanborn Theaters, Inc. . Garrett Group, LLC . NewMark-Merrill' Wilson Creek Winery & Vineyards' Miramonte Winery' CasDe Bed & Breakfast Media Sponsors: Neighbors Newspaper' The Press Enterprise' The Califomian ' Entertainment Roundup . The Valley Business Joùmal' KA TY 101.3FM Radio' KMET Radio - Pilipino Enquirer Hotel Sponsors: Pechanga Resort & Casino' Embassy Suites' Pala Mesa Resort' Hampton Suites Holiday Inn Express' South Coast Spa Resort & Winery Contributing Sponsors: Target' FedEx . Kinko's . TVP Group' Barbara Hoffman Talent Agency' Eve Craig 'Ocatillo Pictures Monty & Kimaya Seward' Murrieta Day Spa and Hair Studio' Valley Printing Service ., Potamus Press RSVP Limousines' A Grape Escape Balloon Adventure' Califomia Dreamin' Rent Time' Armstrong's Garden Center' Wonderland Garden' Maison de Fleur' Powerhouse Graphics RSVP Limousines' Affordable Limousines' Painted Earth' Linkletter Self Storage' Chris Pinckney Murrieta Day Spa' law Offices of Rosenstein & Hitzeman' Reliance Concierge' Class Act Tuxedo & Bridal Food / Beverage Donors: Starbucks ' Krispy Kreme . Anheuser Busch / Budweiser' Sammy's Woodfired Pizza' Pizza Factory 'Hungry Howie's Pizza' McDonalds ' Pick Up Stix . Doody Breads' Stater Bros, Vons ' Ralph's Supermarkets' Albertson's' Wal Mart' Califomia Pizza Kitchen' Scarcella's' Aloha J's Trader Joe's' Pars & Oscar's' TGIF Fridays' Marie 'Callender's' Carl's Jr. ' Burger King' Macaroni Grill Red Robin' Chocolate Florist' California Grill' Rosa's Cafe' Callaway Coastal' Mount Palomar Winery Wilson Creek Winery and Vineyards' Winchester Cheese' Painted Earth' Temecula Valley Wine Co. Friends of the Festival: Steve Montal . Don Moulton' Bev Hoffman' Dan and Beverly Stephenson' Terry & Cindy Gilmore' Timmy & Kelly Daniels' John Moramarco ' Art FleminglEngineering Ventures' Gabrielle Kelly' Jennifer Byron' Annette Rosen' Greta & Louis Pontarelli' Rocky Gamad/Sonic Eye Entertainment Drake FryeITFREA' Wm Bruce Reid / Associated Construction Services, Inc. . Sara Bean ' Bob Sharka and Friends of Film of the Pacific Palisades Film Festival & . John M. Luckey, DDS' De Luz Recording.com Nilson Grading' Edward StencelllFP . Allison HiroseJUSC . Ruth SaunderslAFTRS . Robin RhodeSITlFF Fabrizio FerrarüRlFF . Angie De los SantoslParamount Classics' Schawn Belston/20Ul Century Fox Film Corp. ' Jeff Powers / Buena Vista Pictures Marketing' Cary Haber/Criterion Pictures' Chris ScwhartziAFI C) ) ITEM 18 APPROVAl~ CITY ATTORNEY DIRECTOR OF FINANC CITY MANAGER CITY OF TEMECUlA AGENDA REPORT FROM: Mayor and Members of the City Council City Manager Jim O'Grady, Assistant City Manage~ March 8, 2005 C TO: DATE: SUBJECT: Status and Discussion of Roripau9h Ranch Community Facilities District Formation and Development Agreement (at the request of Councilmember Naggar) RECOMMENDATION: Receive and file. BACKGROUND: Councilmember Nag9ar has requested that the Council be provided with an update on the formation of the Community Facilities District and the Development A9reement for the Roripaugh Ranch Development. Peter Thorson will provide an oral update on these matters. FISCAL IMPACT: Not applicable y,IAGENDA REPORTSIROR/PAUGH RANCH STATUS UPDATE - 03-DB-05.DOC 3/1/05 ITEM 19 APPROVAL CITY ATTORNEY DIRECTOR OF FINANCE* CITY MANAGER c¡; CITY OF TEMECULA AGENDA REPORT FROM: pity Manager/City Council ~i1Iiam G. Hughes, Director of Public Works/City Engineer March 08, 2005 TO: DATE: SUBJECT: Jefferson Avenue Pavement Rehabilitation - Phase II, PW02-26 Construction Contract PREPARED BY: Amer Attar, Principal Engineer Mayra De la Torre, Associate Engineer RECOMMENDATION: That the City Council provide direction to staff regarding the continuation of Jefferson Avenue Pavement Rehabilitation - Phase II project, PW02-26. BACKGROUND: On May 25,2004, the City Council awarded a construction contract for Jefferson Avenue Pavement Rehabilitation - Phase II to Griffith Company in the amount of $1,997,758.95. The project includes complete pavement reconstruction, lowering the crown of the roadway within the project limits, replacement of problematic driveways and broken curb & gutter, utility relocations, signing & striping and traffic control. Griffith Company began construction on July06, 2004 and to date has only completed phase one of three phases on the project. Staff met with the contractor to discuss their schedule and procedures to complete the project. Results of staff's meeting with Griffith will be presented to the City Council. FISCAL IMPACT: The fiscal impact is contingent on City Council direction. 1 R\AGENDA REPORTS\2005\O30805\PWO2-26, DIRECTION.Jeff Rehab.DOC