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HomeMy WebLinkAbout051290 CC MinutesMINUTES OF A SPECIAL MEETING OF THE TEMECULA CITY COUNCIL HELD MAY 12, 1990 A special workshop meeting of the Temecula City Council was called to order at 9:05 AM in the Temecula City Hall, 43172 Business Park Drive, Temecula, California. Mayor Ron Parks presiding. PRESENT 3 ABSENT: 2 COUNCILMEMBERS: COUNCILMEMBERS: Lindemans, Moore, Birdsall, Mufioz Parks Also present were City Manager Frank Aleshire, Interim Finance Director Mary Jane Henry, Consultant John McTighe and Deputy City Clerk June S. Greek. PUBLIC COMMENTS No public comments were offered at this time. Councilmember Birdsall arrived at 9:08 AM Mayor Parks gave a brief report on the Mayors and Councilmembers Meeting of the League of California Cities which four members of the City Council attended during the past week. Councilmember Mufioz arrived at 9:09 AM COUNCIL BUSINESS 1. Consideration of FY 1990-91 Budget City Manager Frank Aleshire gave an overview of the budget process and established the guidelines for the discussion. He outlined the typical process which is a continuous process of implementation and audit. He explained the mid-year budget review as it relates to the Fiscal Year budget timetable. He also suggested that during this first year of the city's history, the mission statement should reflect the budget goal as follows: "To create an organization capable of assuming municipal functions". Mr. Aleshire next outlined the year's beginning balance, estimated revenues, estimated appropriations and unappropriated funds. Minutes 5/12/90 I Mayor Parks asked if any of the Mello-Roos figures have been included in this budget. City Manager Aleshire said they are not included and advised further that developer fees should be kept separate from the annual operating budget. Councilmember Moore questioned if the revenues generated by the Planning Department fees have been included. The City Manager responded that these fees are not included due the lack of historical data. Councilmember Mufioz asked if the City is working with an appropriations limit. Mary Jane Henry, Interim Finance Director, stated that this years estimated tax proceeds to be received, as well as tax proceeds appropriated by the City Council, will be well under the legal limit. Mary Jane Henry reviewed the revenue appropriations contained in the Proposed Budget document. John McTighe, Consultant, addressed the Council regarding the revenue analysis. He explained that the estimated budget revenue figures for property tax are based on the County assessor's numbers. He also outlined the methods used for reaching the projections for other taxes. Ms. Henry recommended that the City might wish to look at the Transient Occupancy Tax rate which in the City of Temecula is set at a low percentage. She advised that the City does have the discretion to increase the percent of tax collected for this use. Mr. McTighe discussed the developer fees which are not included in this budget. He stated that road improvements could be considered for funding from developer fees. He advised that these fees can be used for new expenditures for capital improvement projects. He also advised the Council that he is presently reviewing, with the County, the amount of developer fees they have collected and which projects have been initiated for the City's benefit. Councilmember Lindemans asked if the projects approved under the Mello-Roos District CFD 88-12 could be paid for by developers fees. Mr. McTighe responded that the consultant project just awarded to Willdan, Associates will address the developer fund expenditures. Councilmember Lindemans questioned if the franchise fees and revenues from franchises have been added into the budget revenues. Mary Jane Henry said the franchise fees not included in this budget will be considered at mid-year. Minutes 5/12/90 2 Ms. Henry reviewed the expenditures in the various departmental budgets. She stated that she will be preparing the Gann appropriations limit report for presentation at the May 22, 1990 public hearing. Councilmember Lindemans said he would like to increase the Social Services area of the City Council appropriation to $250,000. Councilmember Birdsall requested that the City Council employee benefits be added to the Council budget. Councilmember Lindemans questioned if the City would realize a savings by hiring an in- house City Attorney. He also asked that a business license clerk be added to the finance budget as well as an additional position to assist in the audit of funds. He said he would like to have a computer added which would be used for "inquiry only" by the City Council. Mayor Parks announced he had to leave at 10:54 AM for a previously scheduled appointment. He turned the meeting over to Mayor Pro Tem Lindemans. RECEg~ The Mayor Pro Tem declared a recess at 10:55 AM. The meeting was reconvened at 11:04 with Mayor Parks absent. Councilmember Mufioz questioned the position of Director of Information Systems, stating it is his understanding that the Council has only approved a Manager of Information Systems position. City Manager Aleshire responded that the title is officially Manager but he intends to recommend that the position be upgraded to a Director. Councilmember Birdsall asked that travel be added to the non-departmental budget for commissioners. After discussion it was also agreed that a City Council Receptionist would be added and a dues and membership category added to the non-departmental budget. Mayor Pro Tern Lindemans asked that a line item be added for a Pay Telephone to be installed at City Hall. He also asked that an analysis of the revenues and expenditures related to the Planning, Building and Engineering functions be prepared. Councilmember Moore stated she would like to see a more extensive GIS system included in the budget if possible. Minutes 5/12/90 3 Councilmember Birdsall asked staff to look at developing separate fees for "fast tracking" large development projects. Councilmember Moore asked that the street sweeping line items be moved from Engineering into the Roads budget. Mayor Pro Tem Lindemans would like to have a study made of the cost to add a "cannonball" road maintenance vehicle. Community Services Budget Consideration Bill Holley, Parks and Recreation Consultant addressed the Community Services budget, outlining the three-part aspect of the budget; general Community Services and Zones A and B. He advised that the line item on Page 82 for general contractor should read general construction. In response to a question from Councilmember Moore, he stated that the City will be given the master plans for the Sports Park by the CSA. City Manager Aleshire advised the Council that they need to develop a list of the Capital Improvement Projects which should to be funded by the Community Services District. Councilmember Birdsall said the City needs to continue to pursue acquisition of the two pieces of property located on LaSerena Way for pocket parks. Councilmember Moore asked if there is an advantage to the City in forming a 501-C3 joint partnership with the Temecula Town Association. She asked staff to look into this. Councilmember Birdsall questioned the feasibility of adding a position of Volunteer Coordinator in the Community Services Budget, possibly as a part-time position. Mayor Pro Tem Lindemans asked if the expenditure for a van should be identified as a handicapped vehicle. Councilmember Moore suggested that this be put down as a goal rather than as a line item addition. Mr. Holley covered the Zone A budget appropriations. He advised that the total will be increasing before the final budget is approved. Regarding Zone B, he explained that this is limited to street lighting only which is a self-supporting program. RECF~S Mayor Pro Tem Lindemans called a recess at 12:15 PM. The meeting was reconvened at 12:30 PM with all members present, Mayor Parks again presiding. Minutes 5/12/90 4 Fire Department Budget Consideration City Manager Aleshire introduced the Fire Department appropriations budget and recommended that a reduction from the original department proposal of $300,000 is necessary to bring this budget to a recommended level of $500,000. Chief Jim Wright explained the staffing and equipment levels which will be accomplished with adoption of the department's recommendation. He outlined the impacts of the reductions suggested and stated this budget would allow for a personnel complement of 24 members. Councilmember Mufioz objected to the reduction in the Fire Department Budget proposal. He stated he feels the revenues from the structural tax credit are underestimated and will help to offset some of this cost. He also stressed the need to cut in other areas rather than in the areas which affect the lives and health of the citizens. In response to a question from Councilmember Birdsall, Chief Wright stated that all wages listed in the proposal are figured at top step, and in actuality not all personnel are at that salary level. He explained that the $853,957 department recommendation is the highest amount that could be expended to meet the recommended level of service and the City will only be billed for actual expenditures. The City Council indicated by a unanimous straw vote their intention to support the Fire Department request for $853,957 in the budget. Councilmember Mufioz said he will contact the Assessors office to ascertain a more accurate assessment total. Police Service Budget Consideration Captain Rick Sayre, presented a budget recommendation in the amount of $3,281,475 and outlined the methods used to achieve the recommended savings. He stated that the methods used would result in a reduced number of sworn officers by utilizing non-sworn personnel for routine paperwork, etc. Councilmember Birdsall asked the location from which the personnel will be dispatched. Captain Sayre said it is his hope that the Department will have a substation in the City before the end of the year. Councilmember Lindemans asked if this budget will allow for fingerprinting at the schools. Captain Sayre said this could be accomplished if the School District is agreeable. Minutes 5/12/90 5 Mary Jane Henry summarized the presentation by explaining the aids contained in the budget document. Councilmember Moore thanked the Finance staff for the excellent job they have done thus far in preparing this most difficult first full year budget. City Manager Aleshim requested that the Council direct staff as to their desire for additional budget meetings. It was the consensus opinion of the Council that another workshop should be scheduled for Tuesday evening, May 29, 1990. EXECUTIVE SESSION Mayor Parks adjourned the meeting to an executive session at 1:26 PM for the purpose of considering the appointment of a City Manager pursuant to Government Code Section 54957. The executive session was adjourned at 2:36 PM. ADJOURNMENT Mayor Parks declared the meeting adjourned at 2:37 PM to a meeting on Tuesday, May 15, 1990, at 7:00 PM in the Temecula Community Center, 28816 Pujol Street, Temecula, California. ATTEST: Ronald J. Parks, Mayor Minute~ 5/12/90 6