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HomeMy WebLinkAbout052990 CC MinutesMINUTES OF AN ADJOURNED REGULAR MEETING OF THE TEMECULA CITY COUNCIL HELD MAY 29, 1990 An adjourned regular meeting of the Temecula City Council was called to order at 7:02 PM in the Temecula Community Center, 28816 Pujol Street, Temecula, California. Mayor Ron Parks presiding. PRESENT 5 COUNCILMEMBERS: Birdsall, Lindemans, Moore, Mufioz, Parks ABSENT: 0 COUNCILMEMBERS: None Also present were City Manager Frank Aleshire and Deputy City Clerk June S. Greek. INVOCATION The invocation was given by Pastor T. J. Mercer of Rancho Community Church. PLEDGE OF ALLEGIANCE The audience was led in the Pledge of Allegiance by Councilmember Birdsall. PUBLIC COMMENTS John Bell, of Hudson RCI, representing the newly organized Temecula Commerce Committee spoke in opposition to the City Council's recent action on sign abatements and encouraged the Council to enact a comprehensive and fair sign ordinance for the City. He said the Temecula Commerce Committee feels the strong need to become involved with this type of activity in an advisory capacity to the Council and will be meeting with the City Manager on May 30, 1990 to offer their assistance. John Dedovesh, 39450 Long Ridge Drive, addressed the Council regarding the serious traffic hazards on Winchester Road. He requested the City Council direct staff to enforce the speed laws more vigorously and further recommended that the speed limit on Winchester Road be reduced to 45 MPH. Minutea 5/29/90 I CONSENT CALENDAR Mayor Parks removed item five from the Consent Calendar. Councilmember Mufioz requested the removal of item two. Councilmember Moore advised that she would be absent from consideration of item two because of a possible conflict of interest. It was moved by Councilmember Birdsall, seconded by Councilmember Moore to approve items one, three and four of the Consent Calendar as follows: Minutes 1.1 1.2 Approved minutes of May 8, 1990 as mailed. Approved minutes of May 12, 1990 as mailed. Application for Alcoholic Revera_~e I,icense 3.1 Received and filed application. o City Treasurer's Report for the Month Ending April 30, 1990 4.1 Received and filed report. The motion carried by the following roll call vote: AYES: 5 C OUNCILMEMBERS: NOES: 0 ABSENT: 0 Birdsall,Lindemans, Mufioz, Parks COUNCILMEMBERS: None COUNCILMEMBERS: None Moore, Final Tract 23371-2 City Engineer Tim Setlet gave a staff report outlining the size and location of this project. Minute~ 5/29/90 2 Councilmember Mufioz said he would like to have a report by the developer on final tracts, to describe for the Council the features of the projects and to be available for specific questions. Councilmember Lindemans asked if staff could make a brief report on each final tract prior to the Council taking action on the Consent Calendar. Councilmember Mufioz expressed the view that he would like to have the opportunity to educate the public regarding the kinds of developments being approved by the Council. Councilmember Birdsall suggested that the members of the Council give the staff specific guidelines about what they want included in staff reports. It was moved by Councilmember Birdsall, seconded by Councilmember Lindemans to receive and file Tract 23371-2, subject to the attached conditions of approval. The motion was carried by the following vote: AYES: 4 COUNCILMEMBERS: NOES: 0 ABSENT: 1 COUNCILMEMBERS: COUNCILMEMBERS: Birdsall, Lindemans, Mufioz, Parks None Moore Statement of Revenues and Expenditures, Budget and Actual for the Month ending April 30, 1990. Mayor Parks stated that he feels the existing budget can be amended without adopting the separate appropriations resolutions recommended in the staff report. City Manager Aleshire advised that this can be accomplished within the 1990 budget. In response to a question from Councilmember Lindemans, Interim Finance Director Mary Jane Henry said the monies for providing additional Community Development consulting fees can not be pulled from a CIP budget at this time because there are no developer fees currently being collected. It was moved by Councilmember Birdsall, seconded by Councilmember Moore to receive and file the report and table the resolutions amending the 1990 budget for Community Services by $15,000 and Community Development by $60,000. Minutes 5/29/90 3 The motion was carded by the following vote: AYES: 5 COUNCILMEMBERS: NOES: 0 ABSENT: 0 Birdsall, Lindemans, Moore, Mufioz, Parks COUNCILMEMBERS: None COUNCILMEMBERS: None COUNCIL BUSINESS Report on Measures Taken to Alleviate Conditions Which led to Adoption of Billboard Moratorinm City Manager Aleshire gave a staff report explaining that this matter has been set for public hearing on June 5, 1990 to extend the billboard moratorium for an additional ten months and 15 days. He outlined the steps being taken by staff to complete the recommended ordinance pertaining to billboards in Temecula. It was the consensus of the Council to issue the report. Councilmember Birdsall requested that Mr. Bell's group, the Temecula Commerce Committee, be notified of the public hearing. Fiscal Year 1990-91 Budget Consideration City Manager F. D. Aleshire presented a staff report and recommended that the City Council consider areas where cuts might be made in the proposed budget. He outlined the revenues which should be available in the general fund for the year and discussed his concern with the small amount of money allocated for the contingency fund. He recommended the following cuts: Fire Department Budget Sheriff's Budget Building Department Budget Planning Department Budget Community Programs $350,000 $300,000 $400,000 $200,000 $125,000 Minutes 5/29/90 4 He also recommended that the City Council take an overall conservative approach during this first year of the City's incorporation. Councilmember Lindemans stated he would have no problem with reductions in areas other than police and fire. Linda Cloughan, 41304 Bravos Court, addressed the Council on behalf of the Temecula Neighborhood Watch, requesting 1990-91 funding in the amount of $20,000. She also strongly urged that the public safety items not be cut. Councilmember Mufioz said his concern is with the validity of the revenue projections. He proposed that a total of 10% be allocated for the contingency budget. He also recommended that the Council look at the requests for funding Community Programs from the standpoint of where the greatest need exists and the greatest benefit to the citizens can be achieved. Councilmember Birdsall asked if the funding for some of the Community Programs can be moved to the Community Services budget if the programs fall into that category. Mary Jane Henry reported that the City needs to do some audit work and then formally request distribution of the funds, currently being held by CSA-143, from the County. She suggested that the Council be very cautious about appropriating any of these funds at this time. Councilmember Birdsall said it is her understanding that there is a surplus in the CSD budget and asked if the Council has the discretion to use some of this surplus to fund Community requests. City Manager Aleshire answered that the surplus can be used in this way. Councilmember Lindemans asked if it is possible for the Council to put the Community Program requests on hold for a period of three months until a cash flow analysis has been completed. City Manager Aleshire responded that when the budget is adopted the Council can designate areas to be frozen for several months. Mayor Parks stated concern that the revenues projected may not be forthcoming and he suggested that a 10 % across the board cut be made. Councilmember Moore said she feels both the Fire and Police Department budgets were generous estimates and at the mid-year budget review, the Council should have a better picture of the services being provided. She recommended Council consider approving the reductions suggested by the City Manager and review the budgets at mid-year to adjust upward if necessary. Minutes 5/29/90 5 Captain Rick Sayer, addressed the contingency hiring fund and explained the reason for it being incorporated in the Police Services budget. He said he feels if the money is placed in the City contingency fund it will not impact the service level of his department. Chief Jim Wright, said a $350,000 cut from the Fire Services budget would impact staffing levels at each fire station in the City. He listed several alternatives which would allow some cuts to be made. Mayor Parks questioned if the other general government areas can be cut by 10%. City Manager Aleshire said that some of the areas might be reduced but other areas are budgeted too tightly to allow any cuts. RECE$8 Mayor Parks declared a recess at 8:20 PM. The meeting was reconvened at 8:36 PM with all Councilmembers present. Fire Services It was moved by Councilmember Birdsall, seconded by Councilmember Lindemans that no reductions be made in the Fire Services budget. Councilmember Moore stated she would like to wait until Councilmember Mufioz is able to make his report on the fire assessment tax before making a decision. Mayor Parks indicated his preference to make the recommended cuts and look at the overall program of the department at mid-year for adjustments. The motion carried by the following vote: AYES: 3 COUNCILMEMBERS: NOES: 1 ABSENT: 0 ABSTAIN: 1 COUNCILMEMBERS: COUNCILMEMBERS: C OUNCILMEMBERS: Birdsall, Lindemans, Mufioz Parks None Moore Minutes 5/29/90 6 Police Services It was moved by Councilmember Mufioz, seconded by Councilmember Birdsall, to reduce the Hiring Contingency portion of the Police Services budget by $200,000. The motion carried by the following vote: AYES: 4 NOES: 0 ABSENT: 0 ABSTAIN: 1 COUNCILMEMBERS: COUNCILMEMBERS: C OUNCILMEMBERS: COUNCILMEMBERS: Birdsall, Lindemarts, Mufioz, Parks None None Moore Ruilding Department It was moved by Councilmember Birdsall, seconded by Councilmember Mufioz to adjust the total budget allocation for the Building Department by $400,000, to adjust a duplication in salaries. The motion carried by the following vote: AYES: NOES: 0 ABSENT: 0 5 COUNCILMEMBERS: Birdsall, Lindemans, Moore, Mufioz, Parks C OUNCILMEMBERS: None C OUNCILMEMBERS: None Planning Department It was moved by Councilmember Birdsall, seconded by Councilmember Mufioz to adjust the total budget allocation for the Planning Department by $200,000, to adjust a duplication in salaries. The motion carded by the following vote: Minutes 5/29/90 7 AYES: 5 NOES: 0 ABSENT: 0 C OUNCILMEMBERS: Birdsall, Lindemans, Moore, Mufioz, Parks COUNCILMEMBERS: None COUNCILMEMBERS: None Community Social Services It was moved by Councilmember Birdsall, seconded by Councilmember Moore, to reduce the overall Community Services Discretionary funding by $125,000. The motion carded by the following vote: AYES: 5 COUNCILMEMBERS: NOES: 0 ABSENT: 0 Birdsall, Lindemans, Moore, Mufioz, Parks C OUNCILMEMBERS: None COUNCILMEMBERS: None General Government Councilmember Birdsall stated she would like to have staff return with certain line item budget cuts in the amount of 109[ of the total general government allocations. She also indicated that she would like to have one more budget hearing added prior to the final adoption on June 12, 1990. Mayor Parks indicated that he would be comfortable with a 5 % cut in the general government total. Councilmember Mufioz suggested setting a limit of 5 % minimum and 10% maximum for the required cuts. It was moved by Councilmember Birdsall, seconded by Councilmember Moore to direct staff to rework the line items in the proposed staff budgets as shown on pages nine (9) and ten (10) of the budget document by a margin of from five to ten percent. The motion was unanimously carded. Minutes 5/29190 8 Mayor instructed staff to schedule another budget consideration on the agenda of June 5, 1990. Community Funding Requests Councilmember Birdsall requested that a determination be made regarding moving requests for funding to the CSD budget. City Manager Aleshire advised that the request from the Temecula Town Association for street improvements has been changed to a request for the same amount of funding for park improvements. Councilmember Mufioz said he would like to see all the requests judged by the same criteria. He also suggested a 50% cut of all requests might be in order since the total allocation was cut by that percentage. It was decided to move the following requests to the CSD budget for consideration: the Temecula Town Association Park Improvements, the Arts Council, the Community Recreation Center, the Community Players and the Senior Center. The following requests will be considered for funding from the general funds: Substance Abuse Council, Temecula Economic Development Corporation, Temecula Town Association 4th of July Parade, Alternatives to Domestic Violence, Sister City Program and the Neighborhood Watch Program. In response to a question from Mayor Parks, Captain Sayre stated that the Police Services budget contains a contingency account which could provide some funding for programs such as Neighborhood Watch. It was moved by Councilmember Mufioz, seconded by Councilmember Lindemans to fund Neighborhood Watch from the existing Police Services budget. The program is to be administered by the Chief of Police. The motion was unanimously carried. Councilmember Mufioz spelled out the guidelines he feels should be applied to consideration of all of the requests: 2. 3. 4. The amount of the request. The need/financial background of the organization. The ability of the organization to raise its own funds. The benefit to the community at large. Minutes 5/29/90 9 City Manager Aleshire advised that a contract is needed from each group prior to the funds being released. He said if the City needs to defer the disbursement of funds because of cash flow, that can be written into the contract. It was moved by Mayor Parks, seconded by Councilmember Lindemans to freeze the distribution of any of the $125,000 allocation for a period of three months to allow for the establishment of criteria for consideration of the requests. The motion was unanimously carried. Councilmember Moore asked if the Council could address the matter of the 4th of July Parade request in another area of the budget. City Manager Aleshire suggested since this is a request to provide Police services that might be an area to be looked at. Councilmember Birdsall asked that all the organizations who have made a funding request be notified by the staff of the Council's action. CITY MANAGER REPORT None given CITY ATTORNEY REPORT None given CITY COUNCIL REPORTS Councilmember Birdsall Requested that the staff look into the matter of providing funds for medical testing in cases of "Good Samaritan" assistance to accident victims. Councilmember Moore Asked staff to check into the status of a donation from the City Committee for the purchase of a Plaque and Flag Pole for City Hall. Also asked staff to advise the Council on the status of the City newsletter at the next meeting. Minutes 5/29/90 10 Requested that the City officially notify Caltrans of its concern over the recent traffic fatalities and the frequency with which they have been occurring in the City and to request they take immediate action. Councilmember I.indemans Asked that the matter of authorizing Max Gillis to perform Traffic Advisory services to the City be placed on the next agenda. Councilmember Mufioz Said he believes it is time to bring the traffic problems the community is dealing with to a "top of mind" position. He feels it needs weekly attention. Mayor Parks Stated he shares the concerns expressed by the other members of the Council and said he would like to see these concerns addressed by the Traffic Commission as soon as it is selected. AD.IOURNMF, NT It was moved by Councilmember Moore, seconded by Councilmember Birdsall to adjourn to a meeting to be held Monday, June 4, 1990 at the Vail School, 29915 Mira Loma Drive, Temecula, for the purpose of sweating in the Temecula Planning Commission. The motion was unanimously carded and the meeting was adjourned at 9:41 PM. ATTEST: Ronald J. Parks, Mayor J e S~reek, D~uty C~ Minutes 5/29/90 11